MINUTES OF THE ONE HUNDRED AND FIFTIETH MEETING OF THE by xiaohuicaicai

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									MINUTES OF THE ONE HUNDRED AND FIFTIETH MEETING OF THE
BOARD OF GOVERNORS OF DAWSON COLLEGE HELD ON MONDAY, NOVEMBER 26
1979 AT 6:30 P.M. IN ROOM 4006 AT 485 MCGILL STREET, MONTREAL, QUEBEC



PRESENT:                  Henri Laurier - Chairman
                          Cliff Read
                          Sally Nelson
                          Donald Paré
                          Evelyn Koury
                          Betty Hall
                          Rick Berhman
                          John McGovern
                          Pam Elgar
                          Jeff Sole (Professional Elect)
                          Marion McLaren
                          Don Hall
                          Seymour Coviensky
                          Ross Paul
                          Sol Stober
                          Robert Gordon
                          Margaret Westley (left during 150.7)
                          Mukesh Sadarangani (arrived at 150.5 a) and left before 150.9)


150.1   ADOPTION OF THE AGENDA

        On a motion by Rick Berhman, seconded by Ross Paul, the agenda was adopted.


150.2   It was moved by Sol Stober and seconded by Don Hall that the minutes of the
        148th meeting be adopted. Carried unanimously.


150.3   REPORT FROM THE EXECUTIVE COMMITTEE

        Mr. Gordon stated that the Executive Committee reviewed the agenda for the
        150th meeting of the Board of Governors and noted that the Board will have to
        revise its by-laws as a result of the passage of Bill 25. Mr. Gordon noted that a
        proposal will be forthcoming in the near future and will be discussed at the Board.


150.4   REPORT FROM THE DIRECTOR GENERAL

        a) College Objectives

        Mr. Gordon tabled a document entitled “ College Objectives” dated October 22,
        1979 and he noted that it would be discussed at the next Board meeting.
                                           -2-




150.5   REPORT FROM THE DSP

        Ross Paul stated that an item called “ Athletic - Cours Institutionels” will be
        placed on the next Board agenda and would be discussed at that time.

        a)   Enrollment Projections

        Mr. Paul tabled and reviewed a document prepared by Peter McAuslan, Registrar,
        entitled “ Preliminary Student Enrollment Projections for Fall 1980, Winter
        1980” . Mr. Paul then moved the adoption of the preliminary enrollment
        projections for 1980-81 and requested they be sent to DGEC. This motion was
        seconded by Sol Stober and carried 15-0-1. Mr. Paul emphasized that if DGEC
        figures, which be received in February, are lower than the enrollment projections
        which have been tabled, he would then recommend that Dawson’ s projections be
        reduced in the following order of priority:

        1)   20 from Data Processing;
        2)   Analysis of winter attrition rates by discipline
        3)   Reduction in new Arts and Science students since it appears that these
             projections are optimistic in light of the decline of enrollment of the feeder
             schools.

        b)   October 10th and November 6th Memos

        Mr. Paul reviewed his November 6, 1979 memo entitled “ Registration and
        Admissions” . It was then moved by Margaret Westley and seconded by Sally
        Nelson that the part of Mr. Paul’ s memo called “ The Position” be adopted by
        the Board with the following modifications:

        Removal of last paragraph after Point 4
        Removal of last two sentences of Point 3.

        The motion would therefore read:

        Given the absolute nature of this system, the College must monitor and control
        enrollments by discipline at each fall registration and course change to ensure that
        there is no overrun in Group IIA. Otherwise, the College would have to make up
        the deficit from other budgets in the next fiscal year which could have q negative
        influence on teaching conditions and other college priorities beyond the cutbacks
        necessitated by declining enrollments. This necessity for monitoring applies to the
        fall registration only, as enrollments in the spring do not directly affect the status
        of pré-avis.
                                          -3-




        While this position should be clear, a number of other considerations are
        important:

        1. The DSP must ensure that all students who absolutely require a given course in
        the fall semester have prior access to it.

        2. It may also be necessary to limit late summer admissions to a given programme
        beyond projections if such an admission would either put the college in a very
        difficult financial position or leave the student admitted with an inadequate
        selection of courses in his or her programme.

        3. There may be circumstances in which the DSP would recommend removing
        limits on admissions to a programme or access to a particular discipline even
        though this would result in the removal of pré-avis (because the particular
        academic issue was judged to outweigh the financial loss, because it would lead to
        an overall increase in student numbers such as to relieve the financial problem, or
        because the financial problem was minimal).

        4. This necessity for controls will require significant changes in the registration
        and course change processes for the fall of 1980. These must be developed in
        close consultation with the academic sectors and departments so that the
        monitoring and control of numbers is built into the process as it is unacceptable to
        have a repeat of the DSP’ s intervention this past fall. This may involve an on-
        line process in which the advising and clerical (labels) functions are separated, and
        may also require the college to spend more money on its registration systems.”

        Lengthy discussion ensued. The question was called and the motion was carried
        12-2-0.


150.6   REPORT FROM THE SENATE

        John Spencer stated that the preliminary enrollment projections for 1980-81 had
        been approved by the Senate as well as the academic calendar. In addition, he
        noted that a committee had been established regarding teacher exchanges.


150.7   REPORT FROM CONTINUING EDUCATION

        John Spencer requested that the Board lift recommendation 8 of the Finance
        Committee’ s report on CLA regarding a freeze on new programmes. It was then
        moved by Margaret Westley and seconded by Sally Nelson and carried
        unanimously that the Board remove the freeze on programme development in
        Continuing Education.
                                         -4-




        John Spencer reported that the CLA was in effect closed for this academic year,
        and requested a Board resolution to this effect. It was moved by Sally Nelson and
        seconded by Sol Stober that the C.L.A. programme does not exist. Carried 13-0-
        1.

        John Spencer stated that the tuition fees for part-time students are not adequate
        to meet direct costs. Mr. Spencer tabled a schedule of course fees with the Board
        and requested their adoption. It was moved by Sally Nelson and seconded by
        Donald Paré that the following course tuition fee schedule be approved:

                    $75.00 for a 45 hour course
                   $100.00 for a 60 hour course
                   $130.00 for a 75 hour course
                   $150.00 for a 90 hour course
                   $175.00 for a 105 hour course
                   $200.00 for a 120 hour course.

        Carried:

        At the request of John Spencer, it was moved by Ross Paul and seconded by Sally
        Nelson that the Continuing Education Council be abolished.

150.8   REPORT FROM THE FACILITIES PLANNING COMMITTEE

        a) Lease Renewal - Harvey Borsuk tabled and reviewed documentation pertaining
        to the renewal of the lease at 485 McGill Street. The following motion was moved
        by Robert Gordon, seconded by Seymour Coviensky and passed unanimously:

        ATTENDU QUE le Collège Dawson n’ a pas à sa disposition de locaux suffisants
                    pour dispenser l’ enseignement, il lui est nécessaire de louer
                    des locaux;

        ATTENDU QUE le lieutenant-gouverneur en conseil a déjà autorisé, par l’ arrêt
                    en conseil numéro 2373-75 du 11 juin, 1975, le collège à louer
                    certains locaux ayant une superficie d’ environ 50 000 pieds
                    carrés et situés au 485, rue McGill et ce pour une durée de cinq
                    (5) ans, soit du 1er juillet 1975 au 30 juin 1980;

        ATTENDU QUE le lieutenant-gouverneur en conseil a déjà autorisé, par l’ arrêt
                    en conseil numéro 2358-78 du 19 juillet 1978, le collège à louer
                    certains locaux additionnels ayant une superficie d’ environ 10
                    385 pieds carrés et situés au 485, rue McGill et ce pour une
                    durée de cinq (5) ans, soit du 1er juillet 1977 ua 1er juillet 1982;

        ATTENDU QUE le collège a encore besoin de se servir de ce bâtiment pour au
                    moins trois années;
                                            -5-




Le collège demande au gouvernement d’ autoriser un renouvellement du bail avec le
propriétaire, Briginvest Limitée, jusqu’ au 30 juin 1985, pour l’ immeuble connu sous le nom
de “ Pavillon Victoria” , situé au 485, rue McGill à Montréal, d’ une superficie totale
d’ environ 60 385 pieds carrés, pour un loyer annuel de $420 883,45 à être payé en
versement mensuels de $35 073,62, pour les trois premières années et de $441 414,35 à être
payé en versements mensuels de $36 784,53 pour chacune des deux dernières années et
conformément aux autres dispositions du bail.

Le Collège aura le droit de terminer le bail après les trois premières années sans pénalité en
donnant un avis formel avant le 1er janvier 1982.

Robert Gordon briefly reviewed the College’ s attempts to obtain improved facilities. He
tabled documentation with the Board entitled “ Permanent Facilities Draft Motion” and
“ Permanent Facilities Government Offer” . Mr. Gordon stated that he had met with the
officials of the PSBGM today and they were against giving up the High School of Montreal
building.

Mr. Gordon recommended that the school board be given some time to reply definitively to
the Government’ s decision to offer the High School of Montreal to Dawson. Mr. Gordon
stated he did not want the College to get into a disagreement with the PSBGM over this
matter. He expressed his disappointment that the Government would offer the High School of
Montreal building to Dawson College in an order-incouncil and yet not discuss this with the
Protestant School Board beforehand. He noted that if this matter was not resolved quickly it
could result in further delays in attempting to improve our facilities. A discussion occurred
and a review of the strategy for obtaining improved facilities took place. Concern was
expressed by several Board members that it would be important to have the report by the
Government investigator, Mr. Amyot, in the hands of the Board before pursuing publicly the
search for improved facilities. It was then moved by Donald Paré and seconded by Marion
McLaren that:

WHEREAS the administrative and pedagogical credibility of the College was put into
        question as result of the Centre de Linquistique affair with the adverse publicity
        that the college received in the newspapers and from the letter sent by Mr.
        Camille Laurin regarding the misuse of public funds;

WHEREAS the Minister of Education named an investigator to carry out a two-month
        investigation of the College;
                                              -6-




WHEREAS the expectations of the public, the Dawson Community and the members of the
        Board of Governors was that this study would shed some light on the integrity of the
        pedagogical reorganization necessary as a result of the C.L.A. affair;

WHEREAS there is a difference of opinion among the public, the Dawson Community and the
        members of the Board of Governors as to the extent of the administrative and
        pedagogical reorganization necessary as a result of the C.L.A. affair;

WHEREAS the morale within the College is suffering as a result of the uncertainty surrounding
        the findings of the Amyot investigation;

WHEREAS the uncertainty is detrimental to the academic life of the College;

THE BOARD OF GOVERNORS REQUESTS THAT THE MINISTER SEND A
COPY OF THE AMYOT REPORT TO DAWSON COLLEGE AS SOON AS POSSIBLE
IN ORDER THAT THE COLLEGE CAN MOVE AHEAD IN A POSITIVE DIRECTION.

Carried unanimously.

Mr. Gordon stated that the draft motion that was included in the documentation would not be
processed and instead the Chairman of the Board would send a letter to the Minister. Mr. Gordon
read a draft of the letter to the Board that had been written that afternoon and Betty Hall moved
and Rick Berhman seconded that the letter be sent to the Minister as soon as possible. It was
suggested that the letter should be written on behalf of the members of the Board. Carried
unanimously.

The letter reads as follows:

(On Dawson College Letterhead from Victoria Campus, 485 McGill St. Montreal, Quebec,
H2Y 2H4)
                                                            Le 30 novembre 1979


M. Jacques-Yvan Morin
Ministre de l’ éducation
Ministère de l’ éducation
1035, de Lachevrotière
Québec, P.Q.
G1R 5A5


Monsieur le Ministre,

C’ est avec plaisir que nous accusons réception de l’ arrêté-en-conseil 3023-79 en date du 7
novembre 1979. Le Conseil d’ administration du collège Dawson est encouragé par le progrès
enregistré au niveau de notre projet et il est anxieux de procéder, le plus tôt possible, à sa
réalisation.

Notre premier but est d’ obtenir les édifices requis, tel qu’ indiqué dans l’ arrêté-en-conseil. A
cette fin, nous avons rencontré les représentants du Bureau des Ecoles Protestantes du Grand
Montréal afin de déterminer la disponibilité du High School de Montréal. Ceux-ci nous ont avisé
que l’ édifice est utilisé au maximum, le jour et le soir, et ce, à cause d’ une demande croissante
pour les dix à quinze prochaines années. Nous devons conclure que cet édifice n’ est pas
disponible.

Prenant en considération la rénovation de certains édifices présentement occupés par notre
collège, l’ indisponibilité d’ un vaste immeuble vacant complique le problème car, avant d’ être
rénové, un édifice doit être vidé. Déménager un collège dans des locaux temporaires pour le
reloger un an plus tard dans l’ immeuble original risque de doubler non seulement le coût du
projet, mais aussi de bouleverser psychologiquement les étudiants et le personnel.

De plus, nous devons planifier les installations permanentes simultanément et en bloc afin
d’ éviter une planification morcelée et de coûteuses réparations.

Il est évident que l’ acquisition du troisième édifice (i.e. un substitut pour le High School de
Montréal) s’ avère crucial et aucun progrès ne sera possible tant que ce problème ne sera pas
réglé. S’ il vous est impossible de nous confirmer la disponibilité du High School , nous avons
une alternative acceptable qui n’ implique pas de nouvelle construction.
M. Morin – 30/11/79                                                                page 2




Sans études supplémentaires qui, d’ habitude, engendrent des délais sans fin, le Conseil
d’ administration veut obtenir une solution avant le 20 décembre 1979.

A cet effet, nous vous demandons de rencontrer trois représentants du collège, messieurs
Gordon, Borsuk et le soussigné, aussitôt que possible avant la date précitée pour arriver à un
accord de principe.

Veuillez accepter, monsieur le Ministre, mes salutations les plus distinguées.

                                                            Bien à vous,

                                                            (original signature)

                                                            Henri Laurier
                                                            Président du Conseil

HWL/cb
                                           -7-




150.9   BUSINESS ARISING FROM THE MINUTES

        a)   Working Conditions of Cadres & Gérants

        It was moved by Sol Stober and seconded by Cliff Read that the document entitled
        “ Working Conditions for Cadres and Gérants” be adopted by the Board. After
        discussion surrounding Article 4-1.01, it was moved by Robert Gordon and seconded
        by Seymour Coviensky that the document be tabled so that the Director General and
        the Chairman of the Board could renegotiate Article 4-1.01. This was carried
        unanimously. The Director of Student Services and the D.S.P. were not permitted to
        vote on this as per Article 12 of Bill 25.

        b)   Judicial Committee

        Don Hall tabled documentation pertaining to the Judicial Committee. It was then moved
        by Ross Paul and seconded by Rick Berhman that the document entitled
        “ Recommended Revisions and Consolidation of Judicial Committee Procedures” be
        adopted with the following modifications;

        Page 2, first paragraph: The Judicial Committee is a standing committee of the Board.
        The members of the committee are named annually in the fall for that academic year.

        4.3 The Committee reserves the right to decide who goes before the Committee, and
        the Committee is not compelled to hear more than three witnesses suggested by the
        complainants and respondants.

        4.6 The Committee or the complainants or the witnesses may request that the hearing
        be closed to the public.

        Carried unanimously.

        c)   D.G. Evaluation

        Henri Laurier stated that the evaluation of the Director General had been completed
        for the 1978-79 school year and that the Committee would be reporting to the next
        Board meeting.

        d)   Correspondence

        John Tibbits stated that the Executive Committee would be meeting with the principals
        involved in the correspondence item in order to propose a resolution regarding role,
        responsibilities and mandate of Board members.
                                          -8-




150.10   New Business


150.11   DATE OF NEXT REGULAR MEETING

         The next regular meeting will be held on December 10, 1979 at 6:30 p.m.

150.12   ADJOURNMENT

The one hundred and fiftieth meeting of the Board of Governors was adjourned at 12:05 a.m.




(Original signed)                        (Original signed)
HENRI LAURIER, Chairman                  JOHN TIBBITS, Secretary

								
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