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Events financial management and budgeting system

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					 Budget Analysis Evaluation
     Reporting System
Achieving Excellence in Financial Planning Through
          Partnership and Best Practices

     2011 Resources, Logistics and Analytics Training
                     11 May 2011



    LT F. Elaine Brown, MSC, USN (BUMED, Budget Division - M83)
  Mr. Rafal Kowalczyk, M83 Contract Support – Deloitte Consulting LLP
                      Mr. Dave Russell, SPAWAR
                      Mr. Steven Hardt, SPAWAR
                  Agenda
•   Introduction
•   Goals and Objectives
•   BAERS (System Overview)
•   Purpose of BAERS
•   APF/BAPF Overview
•   BAPF Feedback
•   BAPF FAQ’s
•   BAPF Compare Process (new for FY11)
•   FY12 Requirements
•   Questions

                  FOR OFFICIAL USE ONLY   2
               Introduction
Why are we here today?
 • To improve utilization of the APF/BAPF
   tool
 • To understand how APF/BAPF data is
   used
 • To discuss future changes and
   implementations




                  FOR OFFICIAL USE ONLY     3
        Goals and Objectives
Where are we headed?
• To have a comprehensive financial
  planning tool that facilitates partnership,
  transparency and communication
  throughout all levels of the BSO
• Improve the accuracy of the data
  collected/communicated within the tool




                  FOR OFFICIAL USE ONLY         4
       BAERS (System Overview)

•   Budget Analysis Evaluation Reporting
    System
•   Financial management planning tool
•   Commonly referred to as the
    “APF/BAPF”




                  FOR OFFICIAL USE ONLY    5
           Purpose of BAERS

•   Communicate financial controls
•   Develop execution plan
•   Decision making tool for leadership
•   Financial performance




                  FOR OFFICIAL USE ONLY   6
             APF Overview
•   Major Features:
    • Communicate planned funding by
      BAG and Issue
    • Annual Plan with Quarterly
      Increments
    • Enables M8 to plan distribution of
      funds received from TMA.

                                           7
                  FOR OFFICIAL USE ONLY
              BAPF Overview
• Major Features:
  • 3 Financial Phasing Plans:
    • Spend Plan
    • Obligation Plan
    • Expenditures Plan
  • BAG Requirements are identified by Program,
     Project , Task, PE and EE
  • Requirements can be identified as “Funded”
     or “Unfunded”


                   FOR OFFICIAL USE ONLY          8
               BAPF Feedback
Things going well:             Room for Improvement:
•   Identifying specific       •    Inappropriate EE
    tasks                      •    Incorrect PE
•   Meeting BAG controls       •    Plan without a control
•   Timeliness in              •    Lack of contract #’s
    completion                 •    Controls by Program




                                                             9
                     FOR OFFICIAL USE ONLY
                 BAPF FAQ #1
Region Question:
• Why do we need to do monthly obligation plans
  if SMART tracks the execution?

BUMED Answer:

•   The BAPF is the plan that will be compared to
    the actual execution in SMART.



                                                    10
                     FOR OFFICIAL USE ONLY
                  BAPF FAQ #2
Region Question:
• My control for BAG 7 is too much and I don’t
  have enough funding for my BAG 4
  requirements. Do I have a UFR for BAG 4?

BUMED Answer:
•   No, at this time you do not have a UFR for BAG 4.
    In the BAPF, you will plan your BAG 4 requirement
    in the BAG(s) that have an excess

                                                  11
                      FOR OFFICIAL USE ONLY
                 BAPF FAQ #3
Region Question:
• Do I have to update my plan to match actuals?


BUMED Answer:
•   No, actuals will be obtained from SMART. The
    BAPF portrays how you planned to execute your
    funding. We will export your BAPF plan into
    SMART for comparison purposes.


                                                  12
                    FOR OFFICIAL USE ONLY
                  BAPF FAQ #4
Region Question:
• What controls do I have to meet in the BAPF?


BUMED Answer:
•   Cumulative total for SPEND plan cannot exceed
    annual control
•   Cumulative total for OB plan cannot exceed annual
    control
•   Program amounts for PoR, WII, TBI, PDHRA,
    Casualty Care, OCO, MERHCF must match APF
    controls          FOR OFFICIAL USE ONLY
                                                  13
BAPF Compare Process
FY12 Requirements




                             15
     FOR OFFICIAL USE ONLY
             FY 12 Requirements
•   Starting in FY12, funding will be issued by
    Program Element (PE)
•   BAPF Spend plans must be accurate at
    the PE level
•   Planning accurately down to the EE, OCC,
    and SAG are critical



                                              16
                    FOR OFFICIAL USE ONLY
                      Recap
•   Goals and Objectives
•   BAERS System
•   APF/BAPF Overview
•   BAPF Feedback
•   BAPF FAQ’s
•   FY11 Change
•   FY12 Requirements

                                          17
                  FOR OFFICIAL USE ONLY
Questions?




  FOR OFFICIAL USE ONLY   18

				
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