Guidelines for Preparing Slides

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					Guidelines for Preparing Slides

   Instructional Computing Facility
          Harvard University

     Modifications/additions by
     Bill Tobin, WJT Associates
       Company logo, formats etc.

Make sure the slide‟s background layout
  leaves enough room for your presentation.
       Company logo, formats etc.

Make sure the color of the company logo
  doesn‟t clash with the color of your
  typeface or the predominate color of
  your illustrations.
       Company logo, formats etc.

The company logo will not add to credibility
  or close the sale. Make sure the logo
  doesn‟t so overwhelm the slide that the
  Logo becomes the presentation.
             The first slides
The title slide should contain the topic
    to be presented.
On a separate slide include the specific
    topics/arguments/ justifications covered
    in the presentation.
Subsequent slides should follow the
    points of the first and second slides.
    Use Bullets, Not Numbers

 Bullets   imply no significant order

 Usenumbers only to show rank or
No More than One Topic per

      What about that hockey game last night, eh?
 No More than One Topic per

It is easier to have many simple
slides to explain a topic than one
   with too much information.
 No More than One Topic per
As a rule of thumb no slide should
 remain projected for longer than
            30 seconds.
1 hour presentation = 120 slides
45 minute presentation with 15
minutes for questions = 90 slides
    For Day long seminar                                                                     Total required slides
                                                                       minutes/   slides/     AM             PM
8:00–9:00–10:00-10:15-11:00-12:00                                       slide      hour     3.75 Hrs      3.25 Hrs
                                                                          3        20.0       75             65
   60      60      0      45   60   = 3.75 hours                        2.75       21.8       82             71

                                                   Without questions
                 break                                                   2.5       24.0       90             78
                                                                        2.25       26.7       100            87
                  LUNCH                                                   2        30.0       113            98
                                                                        1.75       34.3       129            111

12:30–1:00–2:00-2:15-3:00-4:00-5:00                                      1.5       40.0       150            130
                                                                        1.25       48.0       180            156
                                                                          1        60.0       225            195
   30      60      0      45   60   = 3.25 hours                        0.75       80.0       300            260
                                                                         0.5      120.0       450            390
                                      7 hours
                                                                         Questions during the presentation
Recommended* AM = 150-225 Slides                                         will add to average cycle time.
             PM = 130-195 Slides
        *without count
        or title slide
                                COUNT SLIDE
                                For sales presentations

                     Seconds/   Slides/     Slides/ 30    Slides/ 45   Slides/ 1
    Ideal time for

                       slide       minute      minute        minute       hour
    most slides

                                                                                   Without questions
                        15          4           120          180          240
                        30          2            60           90          120
                        45         1.3           39          58.5          78
                        60          1            30           45           60
                        75         0.8           24           36           48
                        90        0.75          22.5        33.75          45
                        120        0.5           15          22.5          30
Slides of this length are                   Questions during the presentation
considered wallpaper                        will add to average cycle time.
by the audience (boring)
Use the 6 X 6 rule:

    6 lines of text
   6 words per line
Allow plenty of room around borders
    and (readable) illustrations
     Select Readable Type Size
          This is 40 point
   Minimum 36 point for titles      45 point
                                     40 point
 24 point for body text
 (almost unreadable for most uses)   35 point
                                     30 point
                                     25 point
 This   is 32 point                 20 point
                                     15 point
                                     10 point
 Adjust Lettering to discriminate
          or emphasize
 Add backgrounds to the body element
 emphasize important statements or
  words with bold, italic, larger size or
 different fonts.
 Maketitles a larger type size than body
Choose Background Color Carefully

    Use the same color consistently
    throughout the presentation when
    presenting one topic or theme

 Use   light letters on a dark background
       Choose Background Color

   Use different background colors if the
    presentation covers diverse topics i.e.
      Topic one: Managing the warehouse.
      Topic two: Additional equipment requirements

 Use   contrasting letters to the background
  To determine if a slide is legible
when projected, If you can read it out
   loud in 5 seconds or less, it is
            probably OK
If you have to turn your back on the
audience to read the slide, it has too
         much information.
  Long sentences require small type
and are usually not as understandable
  as only using KEY phrases. The
   presentation should not be self
explanatory. The Presenter should do
     the explaining. To sum up:
    Only use key phrases
    Explain them verbally

  Avoid placing saturated primary colors
  (red, green or blue) adjacent to each
 They may create a third color where the
  two colors meet.
  Use Solid Colors instead of fill
       Patterns on Charts
 Patterns  on bars or   50
  pie slices cause       40
  confusion.             35
 Solid colors convey    15
  a clear bold           10
  message                 0
                               1st    2nd     3rd    4th
                               Qtr    Qtr     Qtr    Qtr
                              Blue   Red    Hatch   Other
   Charts Graphs and Visuals
Line graphs with multiple lines
 should be animated putting one line
 over the next so that the total graph
 is explainable.

Graphs,  equations etc. should be
 readily understood. If not, use
 several slides instead of dwelling on
 one for a long time.
   Animation brings variety SO LONG AS every slide doesn’t
    have the same type of animation.

   Vary the type of animation you use.

   Don’t animate every slide.

Don’t put Animation behind text. The audience will
 look at movement and NOT read the text

          We will now proceed directly
             to the wedding Feast
     Your Slides are Not your
Your   slides are a focus for your
Your presentation is not proof of
 your request, argument, or
    Your Slides are Not your
Your  handout is proof
You present your proof with slides
 to focus interest on what you think
 is important
        You can‟t stop talking

   Recall: You cannot start talking until
    the audience has finished reading (don’t
    use long sentences or complex charts)
But:   You can’t stop talking
       You can‟t stop talking

So:  You end up reading your slide
 to the audience.

Which is: Really annoying
      You can‟t stop talking

Note: Your reading the key
 phrases should prompt you to
 explain the slide.
Which is: Why you have the
 presentation in the first place.
         Additional equipment

Use a radio frequency or infrared slide
 changer. This allows you to walk away
 from the computer while you are talking.
        Additional equipment

The  best laser pointers are GREEN
 LASERS. Their beam is more intense and
 brighter. (In some countries they are
 considered weapons and are illegal)
          Additional equipment

Have   a flip chart and dry markers near so
 that you can explain something your slide

Have   extra markers in case one dries out
        Additional equipment
Ifpossible use a lapel microphone with
 remote broadcast if you are speaking to
 more than 30 people. Make sure you know
 how to turn it on and off.
         Additional equipment
Have spare laser pointers and
 microphones available if the current ones
 go dead.
         Additional equipment
Make   sure the presentation room is dark
 or light enough to see your slides
 BEFORE your presentation.
 Use Simple Tables to Present
           Use         For Your But Not
           Tables      Numbers too Many
This row            10        90     100
This row            0.6     0.4       1
This row             1       2        3
That row             1       2        3
Use   Clipart minimally.

Clipartcan enhance your presentation,
 highlight certain points, and add richness.
 HOWEVER don’t be cute, silly or
 ONLY Add Clipart
 where appropriate

If   ever
         Pictures and Bitmaps

Must be large enough to ready and understand
almost immediately. (can you find Libya?)
     When done creating your
 presentation use SPELLCHECK.

Use SPELLCHECK on your written
handouts. Write in plain declarative
sentences using simple English. Try
      to avoid „Corpspeak‟ or
 „Technobabble‟ terms if possible.
            Questions and answers

Option #1 (most convenient) – hold all questions until
the end of the presentation.

Advantages: You can finish your presentation
before you run out of time.

Disadvantages: You may be requested to further
explain a slide that you have to hunt for.
           Questions and answers

Option #2 (can be time consuming) – Invite/allow
questions during the presentation.

Advantages: The question will be timely using the
slide currently on the screen.

Disadvantages: You must be careful on time
management otherwise you may not have finished
your presentation before you run out of time
           Questions and answers

Option #3 (least polite but most convenient) – Allow
questions only on the current slide but warn class
you will not go back to explain a previous slide.

Advantages – keeps the questions on point. You
don‟t have to hunt for the slide in question.

Disadvantages – You may seem rude and abrupt.
         Questions and answers

With a good handout, you can briefly
answer the question then refer to your
handout for an in-depth explanation.
 Your handout is a written explanation
    of the presentation.
 NEVER use a copy of your slides as the
    handout. It doesn‟t enhance anything.
 You can illustrate your handout using slides
    but ONLY if they are readable when reduced
    to the size that you‟ve inserted into the text.
 Handouts can have complex tables. They are
    easier to read than when projected.
 Rehearse until the presentation is
         second nature.

Do a trial presentation with someone
 as a check on timing, information
      presented and readability
    of the slides before the real
              The last slide

It is not professional to leave the last slide
    on the screen or have the computer show
        „End of slideshow; Click to exit‟.

 Have your last slide say “Thank you” or
          your last two slides say
         “Thank you” “Questions?”
Instructional Computing Facility    Does she
            Is he really            respect me?
            that smart?

                     If they’re not too hard
                                   Harvard School of Public Health