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Application Procedure University of Liverpool

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Application Procedure University of Liverpool Powered By Docstoc
					                           LIBRARY ASSISTANT
    (ACADEMIC LIAISON – ARTS/SES TEAM)
                                                  Job Ref: S-567323
Department: University Library                                                     Location: Sydney Jones Library

Salary: Depending on qualifications and experience                                 Tenure: Permanent

Range: £14,462 - £16,669/£19,841 pa (pro rata)                                     Grade: 3/4

Hours of work: 35 per week, 9am-5pm Monday-Friday, plus some evenings and Saturday morning work

Closing Date: 29 February 2008                                                     Interview Date: To be confirmed

                         _____________________________________________________

   Informal enquiries to Lisa Bryce, Social and Environmental Studies Librarian on 0151 794 2683,
                                       email: lbryce@liv.ac.uk

Application Procedure
Applications should comprise a completed Application Form for Support Staff and an Equal Opportunities
Employment Form.
If you have any particular requirements should you be invited to interview, please make this clear in your
application.

Submitting Applications
Applications may be submitted by e-mail to jobs@liv.ac.uk or by post or in person to: The Director of Human
Resources (Recruitment), The University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX
ROYAL MAIL – Postal Pricing System. Please ensure that postal applications carry the correct postage according to the weight and
measurement of the item, as items with insufficient postage will be held and delayed by the Royal Mail. Details of their pricing system are
available online at www.royalmail.com or from a Post Office branch.



Acknowledgement of Applications
Please note that we are unable to acknowledge postal applications. If you would like an acknowledgement
please enclose a stamped addressed card or envelope, and place it at the front of your application. If you e-mail
your application you will receive an automated acknowledgement.


Shortlisting and Interviews
Shortlisting and interview arrangements are the responsibility of the recruiting Department. Please contact Ian
Jackson on 0151 794 2687, email: i.b.jackson@liv.ac.uk if you have a query after the closing date.


Outcome of Applications
Vacancies at the University often attract a large number of candidates and it is not always possible to respond
individually to every application. If you have not heard from the recruiting Department by late March 2007
please take it that your application has not been successful.


                                                                                                                      Job Ref: S-567323
                                                                                                                            Page 1 of 6
Asylum & Immigration


The University will comply with the Asylum and Immigration Act 1996, and will require all employees to provide
documentary evidence of their legal right to work in this country prior to commencing employment.


Diversity and Equality


The University of Liverpool is committed to diversity and equality. All employees and applicants for jobs will
be considered on their abilities and will not be discriminated against on the grounds of age, caring
responsibilities, colour, disability, employment status, gender, gender identity, marital status, nationality, race
or ethnic origin, religion or belief, sexual orientation, socio-economic status or any other irrelevant distinction.
Training is available to support career progression within the University.


Accessibility


If you require copies of documentation in alternative formats, for example, large print or Braille, please
contact jobs@liv.ac.uk or telephone 0151 794 6771.


If you have any other requirements which will help you access the application or interview process or
employment opportunities at the University of Liverpool, please let us know by contacting jobs@liv.ac.uk or
telephone 0151 794 6771.


Smoking


The University has adopted a Code of Practice on Smoking, copies of which are available from the Human
Resources Department website www.liv.ac.uk/hr


                     COMMITTED TO DIVERSITY AND EQUALITY OF OPPORTUNITY
                          ___________________________________________




_______
25/01/08 GW

                                                                                                   Job Ref: S-567323
                                                                                                         Page 2 of 6
Prime objectives of the post:

       To work with a team of Library Assistants providing support to the Subject Librarians in the Arts and
       Social and Environmental Studies Faculty teams.

Supervisory responsibility:

       None

Supervision received:

       Reports to the Social and Environmental Studies Librarian


Range of duties:

       The post holder will:

        provide clerical support to the Subject Librarians

        acquire new materials for the Library, including the sourcing and ordering of specialist library
         materials to support the learning, teaching and research needs of the Faculties

        liaise with academic departments within the Faculties on a day-to-day basis with regard to book
         fund and ordering queries

        check departmental reading lists

        answer basic subject-oriented library enquiries, referring complex enquiries to the appropriate
         Subject Librarian

        assist with the delivery of information literacy programmes, including the production of educational
         materials

        service departmental libraries as required. This may involve the issue and discharge of books,
         dealing with users’ enquiries; providing basic user education and other duties as appropriate

        attend and participate in Academic Liaison and Finance divisional meetings and in other cross-
         divisional groupings as required

        provide cover on the Issue Desk, as required, and participate in the evening and Saturday morning
         duty rotas

        perform other duties as may reasonably be required

You will be a well-motivated individual with a positive, helpful and friendly manner. Previous library work
experience, preferably in an academic environment, is essential, as is a minimum of an A-level standard of
education. You will have a good understanding of the role of the Library within the academic community and
will be comfortable working in a public environment and in conjunction with a variety of staff with differing
specialities.
A working knowledge of library systems and a basic understanding of information and document storage and
retrieval issues are essential. You will also be numerate and have good organisational skills.



                                                                                             Job Ref: S-567323
                                                                                                   Page 3 of 6
All Library Assistant positions include Issue Desk work and entail training for and working with the Library’s
automated system, Millennium. Automated library and information systems require the ability to use a
computer keyboard and screen, and to operate a hand-held scanner for reading barcodes. Tasks such as
walking around the library buildings, lifting and carrying books, pushing and pulling fully loaded trolleys,
bending and stretching to re-shelve material, carrying equipment, accompanying library users up and down
stairs etc. are also requirements. A more detailed employee specification by which applicants will be
shortlisted is attached.

Please note:

 A pre-employment medical will be required
 You will be expected to wear a name badge indicating your role as a member of the Library staff
 The neatness and accuracy of the completed application form, together with any additional supporting
  statement, will be taken into account when shortlisting candidates


                                           ___________________




                                                                                              Job Ref: S-567323
                                                                                                    Page 4 of 6
THE LIBRARY
The University of Liverpool is one of the major civic universities and its library is over 100 years old. Today
there are two main libraries, at opposite ends of the University Precinct, and a number of small departmental
libraries. The book stock is in the region of 1.9 million volumes and a growing number of electronic books and
journals.

SYDNEY JONES LIBRARY
The original library was designed by Spence, Glover and Ferguson and it opened in 1976, housing the main
collections of arts and social sciences material. The library is currently halfway through an extension and
refurbishment programme. The new Abercromby Wing opened in summer 2007 and it contains PCs and
traditional study space as well as reference and service desks, group study rooms and an open access short
loan collection. There is also a café and staff accommodation. The basement will provide expansion space
for the book and journal collections.
Work is currently ongoing on the refurbishment of the original library, now renamed the Grove Wing. This will
involve general refurbishment of the study and PC areas and the re-location of the Special Collections and
Archives department from the basement to the ground floor. The project is due for completion in summer
2008.
The material from the Archaeology, Civic Design, Law and Music libraries will be moved into to the SJL over
the course of 2008-2009.


HAROLD COHEN LIBRARY
This building was opened in 1938 as the main University Library. It now contains the main collections in
science, medicine, engineering, veterinary science and dentistry. There are six PC Teaching Centres in the
Harold Cohen Library and it can accommodate about 400 readers. Off campus there is a library at the
Veterinary Teaching Hospital on the Wirral.

OPENING HOURS
Throughout the semesters, September to June, the two main libraries are open 24 hours a day from 8.30am
on Mondays to 9.30pm on Saturdays and from 12.00 noon to 9.30pm on Sundays. Hours vary during the
summer vacation.

STAFFING
The Library has a staff of about 160 (118 fte). In addition to the Librarian, there are about 40 professionally
qualified librarians. The Library staff are organised into four main divisions: Academic Liaison and Finance;
Electronic Resources, Systems and Bibliographic Services; Special Collections and Archives and User
Services. All staff belong to one of these divisions and report to their Head of Division. The Library Senior
Management Team meets fortnightly and divisional and cross-divisional meetings are also held on a regular
basis.

The Library is committed to staff development. In-house training, including an induction programme for all
new members of staff, is well developed.

ACADEMIC LIAISON DIVISION
The Academic Liaison Division is responsible, through formal and informal channels, for effective Library
Liaison with the University’s academic community. The Division endeavours to ascertain the library and
information needs of the community and to convey these to the Library. It works with the academic
community to secure effective Library expenditure and allocation of resources. It endeavours to keep
updated the community’s awareness of Library policies and practices together with developments in
librarianship and information provision that can help to satisfy needs. In relation to this, the Division is
committed to providing training programmes for users in effective information searching skills.

We are in the process of expanding the Division. Currently there are 38 staff, including 16 professionally
qualified Subject Librarians and 20 Library Assistants.




                                                                                               Job Ref: S-567323
                                                                                                     Page 5 of 6
                                                                 Employee Specification

Post Title:   Library Assistant (Academic Liaison, Arts and SES Team)                                        Salary: £14,462 - £19,841 pa

Department: University Library                                                                               Job Ref: S-567323


          Attributes             No.                              Essential                                          Desirable               How Identified

1.   EXPERIENCE                  1.1   Previous relevant library work experience, preferably in an          Experience of working with      Application
                                       academic environment                                                 academic departments            form/Supporting
                                                                                                                                            statement


2.   EDUCATION                   2.1   An A-level standard of education or equivalent                       Customer care; keyboarding      Application
     QUALIFICATIONS &                                                                                       skills                          form/Supporting
     TRAINING                    2.2                                                                        ECDL or equivalent              statement


3.   GENERAL AND SPECIAL         3.1   Good awareness of academic environment and priorities                                                Application
     KNOWLEDGE                   3.2   Familiarity with library systems                                                                     form/Supporting
                                 3.3   Competent user of basic IT applications                                                              statement/
                                                                                                                                            Interview

4.   SKILLS, PERSONAL            4.1   Communication skills; self-organised; ability to produce neat                                        Application
     ATTRIBUTES AND                    and accurate work under pressure and to liaise and                                                   form/Supporting
     CIRCUMSTANCES                     communicate with a variety of contacts; organisational and                                           statement/
                                       planning skills                                                                                      Interview/
                                 4.2   Team worker and able to work unsupervised; patient; calm                                             References/
                                       under pressure; helpful, friendly; well-motivated with a positive;                                   Pre-employment
                                       adaptable with a flexible approach to work                                                           medical
                                 4.3   Able to lift and stretch; carry, push and pull fairly heavy loads;
                                       able to use keyboards, work with PC’s, answer telephones




                                                                                                                                                    Job Ref: S-567323
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