Tentative MINUTES

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TENTATIVE MINUTES
REGULAR MEETING OF THE BOARD OF EDUCATION
BROKEN ARROW PUBLIC SCHOOLS
Monday, JULY 11, 2011 (6:00 PM)

THE MEETING OF THE BOARD OF EDUCATION OF BROKEN ARROW PUBLIC
SCHOOLS, BROKEN ARROW, OKLAHOMA, WAS CALLED TO ORDER AT THE
EDUCATION SERVICE CENTER AT 701 S. MAIN STREET, BROKEN ARROW,
OKLAHOMA BY Mrs. Cheryl Kelly

ROLL CALL
UPON THE ROLL BEING CALLED, THE FOLLOWING WERE PRESENT:

BOARD MEMBERS:
Mr. Steve Allen
Mrs. Sharon Whelpley
Mr. Jerry Denton
Mrs. Cheryl Kelly

ABSENT:
Mrs. Shari Wilkins

ALSO IN ATTENDANCE: Dr. Jarod Mendenhall, Amy Fichtner, Tara Thompson,
Dwayne Thompson, Michelle Bergwall, Dr. Chronister, Cathey Metevelis, Dr. Janet
Dunlop, Brian Daley, members of the press, and citizens.

Meeting Called to Order

1. Call to Order

Meeting was called to order by Mrs. Cheryl Kelly at 6:00 p.m.

Moment of Silence

2. Statement by the Board Clerk: "As we begin this meeting, let us pause for a 60 second
moment of silence to reflect, meditate, pray or engage in other silent activity.”

Formal Adoption of Agenda

3. Formal adoption of agenda.

RECOMMENDATION: Approve

Board of Education Regular Meeting
July 11, 2011
ORIGINAL - Motion
Member (Mr. Steve Allen) Moved, Member (Mr. Jerry Denton) seconded to approve the
ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes:
Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

Minutes

4. Discussion, motion and vote on motion to approve or disapprove the June 20, 2011
Regular meeting minutes which may be approved as presented or approved following
modifications.

RECOMMENDATION: Approve

ORIGINAL - Motion
Member (Mr. Jerry Denton) Moved, Member (Mr. Steve Allen) seconded to approve the
ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes:
Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

5. Discussion, motion and vote on motion to approve or disapprove the June 23, 2011
Special meeting minutes which may be approved as presented or approved following
modifications.

RECOMMENDATION: Approve

ORIGINAL - Motion
Member (Mr. Jerry Denton) Moved, Member (Mrs. Sharon Whelpley) seconded to
approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote
was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

6. Discussion, motion and vote on motion to approve or disapprove the June 30, 2011
Special meeting minutes which may be approved as presented or approved following
modifications.

RECOMMENDATION: Approve

Reports to the Board

7. Monthly Presentation of the Broken Arrow Education Association Report. K. Cook -
no report given.

Board of Education Regular Meeting
July 11, 2011
8. Monthly Presentation of the Professional Oklahoma Educators Report. T. Garrett
Superintendent/Board of Education/Communications. - No report given.

9. Construction Report - Update and/or review of current construction of 2009 bond
projects. Presentations by Selser Schaefer Architects and Perkins + Will for Phase I
Package 1E - South Intermediate; and GH2 Architects for Phase I Package 1C - the new
elementary school. PBK will also present status update of December 2009 bond projects.
- M. Bergwall

Approve or Disapprove General Consent Agenda Items

10. Accept and approve activity Fund Transfer requests. D. Dollahon

RECOMMENDATION: Approve

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote
was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

11. Accept and approve request for Approval of Investment of Funds for FY 2011-2012.
D. Dollahon

Three (3) items below concerning investment of funds need to be approved by the Board
Annually. 1. The Board of Education authorize the school district treasurer to invest the
designated school district surplus accounts for the 2011-2012 fiscal year through
maintenance of existing investments, renewal of investments and/or new investments as
required. 2. The Board of Education designates that, during the 2011-2012 fiscal year,
interest earnings from investments of the Sinking Fund, Arbitrage Fund, and Bond Fund
accounts be deposited into the school district General Fund. 3. The Board of Education
designates that interest earnings accumulated from the investment of unapportioned taxes
by the county treasurer for the Building Fund and the Sinking Fund be deposited into the
school district General Fund during the 2011-2012 fiscal year.

RECOMMENDATION: Approve

12. Accept and approve the renewal of the sublease of New Elementary School and
District-Wide Improvements for the fiscal year ending June 30, 2012 as required under
the provisions of the Sublease Agreement dated June 1, 2011 between the District and
Tulsa County Industrial Authority. D. Thompson

Memorandum
Oklahoma law requires that a school district take affirmative action each year for a sub-
lease agreement to be renewed. This will be a renewal sublease with Tulsa County
Industrial Authority in the amount of $72,845,000.

Board of Education Regular Meeting
July 11, 2011
RECOMMENDATION: I recommend the Board of Education approve the renewal of the
sublease of New Elementary School and District-Wide Improvements for the fiscal year
ending June 30, 2012 as required under the provisions of the Sublease Agreement dated
June 1, 2011 between the District and Tulsa County Industrial Authority.

13. Accept and approve appointment of Dwayne Thompson, Chief Financial Officer, as
the school district's representative to gather bids on insurance policies. The final policy
selection will be approved by the Board of Education at a future Regular meeting. D.
Thompson

Memorandum Resolution
The Arrow Group requests that Broken Arrow Public Schools designate and authorize a
representative to handle insurance matters. It is recommended that Dwayne Thompson,
Chief Financial Officer serve as the authorized representative for insurance matters
during the 2011-2012 school year.

RECOMMENDATION: I recommend the Board of Education approve the resolution
making the Chief Financial Officer as the authorized representative of this school district
for the purpose of completing and signing insurance applications, uninsured motorists
election/rejection forms, submitting proof of loss forms and generally dealing with any
and all insurance carriers providing insurance coverage to this school district.

14. Accept and approve the renewal of the Partner School District Letter of Intent with
the Tulsa Tech eSchool Network for a total cost not to exceed $45,177.00 for
membership to the 8th Floor Professional Development Center for teachers of Broken
Arrow Public Schools and access to the eSchool Network for the students in grades 6
through 12 of Broken Arrow Public Schools. Dr. Dunlop

It is the purpose to the Tulsa Tech eSchool Network Project to provide an organized
approach to utilizing virtual Education 2020 software and curriculum to meet the 21st
century learning needs of students and teachers.
RECOMMENDATION: Approve

15. Accept and approve the contract between BAPS and Tulsa Technology Center for
transportation of BAPS students enrolled in TTC's programs. D. Thompson

Memorandum TTC's Bell Schedule TTC's Contract
This is a renewal agreement between BAPS and Tulsa Technology Center. BAPS will
provide buses and drivers to transport students from BAPS to TTC. TTC agrees to pay
BAPS $206,726.10 for the 2011-2012 school year.

RECOMMENDATION: I recommend the Board of Education approve the contract
between BAPS and Tulsa Technology Center.

Board of Education Regular Meeting
July 11, 2011
16. Accept and approve the annual contract with A New Leaf, Inc. (ANL) for the 2011-
12 school year at an hourly rate of $4.50 per student for the provision of job training and
vocationally related daily living skills. C. Gruben

Select students will attend daily programming for approximately 2.5 hours at A New
Leaf, Inc (ANL). Instruction will focus on transitional services including pre-
vocational/job training and daily living skills within the work environment. The number
of students in attendance will be agreed upon by BAPS and ANL based on current course
enrollment and may vary by semester. Transportation to and from ANL is provided by
BAPS.

RECOMMENDATION: Approve

17. Discussion, motion and vote on motion to approve or disapprove the renewal of The
Margaret Hudson Program Agreement for the 2011-2012 School Year. D. Thompson

Memorandum Margaret Hudson Program Agreement
The Margaret Hudson Program provides services to students who are entitled to a public
education. Qualified students are those who have been determined by BAPS to be
children whose parents or guardians are legal residents of the BAPS district, children
entitled to attend classes within the BAPS district pursuant to a valid regular or special
education transfer, pre-paid tuition students, and other children who are determined to
have a legal right to services. BAPS shall provide four teachers, one full-time secretary,
and one administrator for MHP to provide education services to these students.

RECOMMENDATION: I recommend the Board of Education approve the renewal of
The Margaret Hudson Program Agreement for the 2011-2012 school year.

18. Accept and approve the new employment, terminations/resignations/retirements,
leave of absences for support staff as per attachment. C. Metevelis

Memorandum Support Personnel
Attached is a listing of employment, resignations/terminations and leaves of absence for
support staff.

19. Accept and approve the new employment, terminations/resignations/retirements,
leaves of absence for Certified Staff as per attachment. C. Metevelis

Memorandum Certified Staff
Attached is a list of the employment actions for certified staff.

RECOMMENDATION: I recommend the Board of Education approve the employment
actions for Certified staff.

Board of Education Regular Meeting
July 11, 2011
Comments From The Public

20. Presentation by members of the public, after written request form submitted, to speak
on matters of immediate concern within the jurisdiction of the Board; 20 minute limit
established for public comment section of agenda; three minute time limit established for
each speaker. – No comments.

Operational Services

21. Accept a furniture proposal from L&M Office Furniture and approve the purchase of
furniture to be placed in the Multi-Purpose Facility, 2nd floor at the Senior High, in the
initial amount of $118,669.49 from the December 2007 bond fund. - M. Bergwall

RECOMMENDATION: I recommend the Board of Education accept a furniture proposal
from L&M Office Furniture and approve the purchase for furniture to be placed on the
2nd floor of the Multi-Purpose Facility at the Senior High, in the initial amount of
$118,669.49 from the December 2007 bond fund.

ORIGINAL - Motion
Member (Steve Allen) Moved, Member (Jerry Denton) seconded to approve the
ORIGINAL motion 'I recommend the Board of Education accept a furniture proposal
from L&M Office Furniture and approve the purchase for furniture to be placed on the
2nd floor of the Multi-Purpose Facility at the Senior High, in the initial amount of
$118,669.49 from the December 2007 bond fund.'. Upon a roll call vote being taken, the
vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

22. Discussion, motion, and vote on motion to approve or disapprove the acceptance of
the request of the United Methodist Church to use the cafeteria area at Central on Main
for an additional Sunday morning worship service beginning in August 2011, for a period
of 6 months, ending on January 31, 2012, at a rate of $65 per hour with a three (3) hour
minimum, additional fees may apply depending on specific requests – M. Bergwall

RECOMMENDATION: Approve the request of the United Methodist Church to use the
cafeteria area at Central on Main for an additional worship service beginning in August
2011 on Sundays from 10:30 am to 1:30 pm at a rate of $65 per hour, with a minimum of
three (3) hours.

ORIGINAL - Motion
Member (Sharon Whelpley) Moved, Member (Jerry Denton) seconded to approve the
ORIGINAL motion 'Approve the request of the United Methodist Church to use the
cafeteria area at Central on Main for an additional worship service beginning in August
2011 on Sundays from 10:30 am to 1:30 pm at a rate of $65 per hour, with a minimum of
three (3) hours.'. Upon a roll call vote being taken, the vote was: Yes: Allen, Whelpley,
Denton, Kelly No: 0. The motion CARRIED. 4 - 0

Board of Education Regular Meeting
July 11, 2011
23. Accept and approve the donation of playground equipment for the use of Country
Lane Elementary students, by the Country Lane PTA, at no cost to the District – M.
Bergwall

RECOMMENDATION: I recommend the Board of Education approve the donation of
playground equipment by the Country Lane Elementary PTA for the use of Country Lane
Elementary students.

DISCUSSION - The PTA has followed district safety guidelines in selecting equipment
from approved vendors to replace existing equipment.

ORIGINAL - Motion
Member (Steve Allen) Moved, Member (Jerry Denton) seconded to approve the
ORIGINAL motion 'I recommend the Board of Education approve the donation of
playground equipment by the Country Lane Elementary PTA for the use of Country Lane
Elementary students.'. Upon a roll call vote being taken, the vote was: Yes: Allen,
Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

24. Discussion, motion, and vote on motion to approve or disapprove the acceptance of
the bids for the Lynn Wood Elementary Renovations project, and approve award of
construction contracts, and assign such construction contracts to Nabholz Construction as
the Construction Manager at Risk and authorize the Chief Operating Officer to approve
changes to such contracts within the Guaranteed Maximum Price (GMP) $7,249,884.50
from the Trust Account. This is pursuant to Nabholz Construction’s contract dated
February 14, 2011 - M. Bergwall

RECOMMENDATION: I recommend the Board of Education approve the acceptance of
the bids for the Lynn Wood Elementary Renovations project, and approve award of
construction contracts, and assign such construction contracts to Nabholz Construction as
the Construction Manager at Risk and authorize the COO to approve changes to such
contracts within the Guaranteed Maximum Price (GMP) $7,249,884.50 from the Trust
Account. This is pursuant to Nabholz Construction's contract dated February 14, 2011.

ORIGINAL - Motion
Member (Mr. Steve Allen) Moved, Member (Mr. Jerry Denton) seconded to approve the
ORIGINAL motion 'I recommend the Board of Education approve the acceptance of the
bids for the Lynn Wood Elementary Renovations project, and approve award of
construction contracts, and assign such construction contracts to Nabholz Construction as
the Construction Manager at Risk and authorize the COO to approve changes to such
contracts within the Guaranteed Maximum Price (GMP) $7,249,884.50 from the Trust
Account. This is pursuant to Nabholz Construction's contract dated February 14, 2011.
Upon a roll call vote being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No:
0. The motion CARRIED. 4 - 0

Board of Education Regular Meeting
July 11, 2011
25. Discussion, motion and vote on motion to approve or disapprove the acceptance of
the portable buildings at Wolf Creek Elementary, Buildings 136 and 137 as itemized
property received by the Maintenance department as worn, obsolete, and/or no longer
economically feasible to maintain for use in the District; declare the property as surplus;
and authorize disposition of the property by the Chief Operating Officer – M. Bergwall

RECOMMENDATION: I recommend the Board of Education accept the portable
buildings at Wolf Creek Elementary, Buildings 136 and 137 as itemized property
received by the Maintenance department as worn, obsolete, and/or no longer
economically feasible to maintain for use in the District; declare the property as surplus;
and authorize disposition of the property by the Chief Operating Officer.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education accept the portable
buildings at Wolf Creek Elementary, Buildings 136 and 137 as itemized property
received by the Maintenance department as worn, obsolete, and/or no longer
economically feasible to maintain for use in the District; declare the property as surplus;
and authorize disposition of the property by the Chief Operating Officer.'. Upon a roll
call vote being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The
motion CARRIED. 4 - 0

26. Discussion, motion and vote on motion to approve or disapprove the acceptance of
the Electrical and Low Voltage bids for the Arrowhead Elementary Classroom Addition
and renovations project, and approve award of construction contracts, and assign such
construction contracts to Nabholz Construction as the Construction Manager at Risk.
These bids totaled $390,092, with payment from the Trust Account. This is pursuant to
Nabholz Construction’s contract dated February 14, 2011. - M. Bergwall

RECOMMENDATION: I recommend the Board of Education approve the acceptance of
the Electrical and Low Voltage bids for the Arrowhead Elementary Classroom Addition
and renovations project, and approve award of construction contracts and assign such
contracts to Nabholz Construction as Construction Manager at Risk. These bids totaled
$390,092, with payment from the Trust Account.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the
acceptance of the Electrical and Low Voltage bids for the Arrowhead Elementary
Classroom Addition and renovations project, and approve award of construction contracts
and assign such contracts to Nabholz Construction as Construction Manager at Risk.
These bids totaled $390,092, with payment from the Trust Account.'. Upon a roll call
vote being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion
CARRIED. 4 - 0

Board of Education Regular Meeting
July 11, 2011
27. Discussion, motion and vote on motion to approve or disapprove the acceptance of
the base bid price from the lowest responsible vendor, Ace Network Consulting of Tulsa,
OK and approve the purchase of the MICROSOFT CAMPUS and SCHOOL
AGREEMENT LICENSING, in the amount of $94,700.13 from the December 2009
Technology Bond Fund (36) – B. Daley

RECOMMENDATION: I recommend the Board of Education accept and approve the
base bid price from the lowest responsible vendor, Ace Network Consulting of Tulsa, OK
and approve the purchase of the MICROSOFT CAMPUS and SCHOOL AGREEMENT
LICENSING in the amount of $94,700.13, from the December 2009 Technology Bond
Fund.

DISCUSSION - B. Daley gave a presentation on Microsoft Enrollment for Education
Solutions (EES) Licensing - a new program being utilized by other area school districts.
This program would save the district approximately $400,000 over a three year period,
and would allow students and staff to take advantage of Home Use Products.

ORIGINAL - Motion
Member (Mr. Jerry Denton) Moved, Member (Mr. Steve Allen) seconded to approve the
ORIGINAL motion 'I recommend the Board of Education accept and approve the base
bid price from the lowest responsible vendor, Ace Network Consulting of Tulsa, OK and
approve the purchase of the MICROSOFT CAMPUS and SCHOOL AGREEMENT
LICENSING in the amount of $94,700.13, from the December 2009 Technology Bond
Fund.'. Upon a roll call vote being taken, the vote was: Yes: Allen, Whelpley, Denton,
Kelly No: 0. The motion CARRIED. 4 - 0

28. Discussion, motion, and vote on motion to approve or disapprove the acceptance of
the earthwork bid package for the New Elementary School project, and approve award of
construction contracts, and assign such construction contracts to Oscar J. Boldt
Construction as the Construction Manager at Risk and authorize the Chief Operating
Officer to execute the contracts that will be assigned to Oscar J. Boldt Construction and
to approve changes to such contracts within the Guaranteed Maximum Price (GMP)
$903,871 from the Trust Account. This is pursuant to Oscar J. Boldt Construction’s
contract dated February 14, 2011. - M. Bergwall

RECOMMENDATION: I recommend the Board of Education approve the acceptance of
the earthwork bid package for the New Elementary School project, and approve the
award of construction contracts, and assign such construction contracts to Oscar J. Boldt
Construction as the Construction Manager at Risk and authorize the Chief Operating
Officer to execute the contracts within the Guaranteed Maximum Price (GMP) $903,871
with payment from the Trust Account. This is pursuant to Oscar J. Boldt Construction's
contract dated February 14, 2011.

Board of Education Regular Meeting
July 11, 2011
ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Steve Allen) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the
acceptance of the earthwork bid package for the New Elementary School project, and
approve the award of construction contracts, and assign such construction contracts to
Oscar J. Boldt Construction as the Construction Manager at Risk and authorize the Chief
Operating Officer to execute the contracts within the Guaranteed Maximum Price (GMP)
$903,871 with payment from the Trust Account. This is pursuant to Oscar J. Boldt
Construction's contract dated February 14, 2011. Upon a roll call vote being taken, the
vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

Instructional Services

29. Discussion, motion and vote on motion to approve or disapprove the changes made to
the Broken Arrow Public School local plan for Gifted Education and corresponding
changes made to the Administrative Procedures handbook that appears on the intranet. D.
Renz

RECOMMENDATION: Approve

30. Discussion, motion and vote on motion to approve or disapprove the Rachel's
Challenge Agreement for Services rendered on 9/27/11 through 9/30/11. A. Fichtner

The Company agrees to provide Rachel's Challenge Event Programming to the Broken
Arrow Public Schools in the form of 14 Presentations, 4 Trainings, and 2 Evening Events
for $34,000.

RECOMMENDATION: Approve

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Steve Allen) seconded to
approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote
was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

Board of Education Regular Meeting
July 11, 2011
Administrative Services

31. Discussion, motion and vote on motion to approve or disapprove the purchase of
small equipment for all kitchen sites from Pasco and Oswalt. D. Thompson
Memorandum Pasco Oswalt
Invitations to bid small equipment were sent to six vendors. Five sealed bids were
received with awards given to the two lowest bidders; Oswalt Restaurant Supply for
$7,340.33 and Pasco Brokerage, Inc. for $16,758.95.

RECOMMENDATION: I recommend that the Board of Education approve the bids to
purchase small equipment for all site kitchens from Pasco, $16,758.95 and Oswalt,
$7,340.33.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend that the Board of Education approve the
bids to purchase small equipment for all site kitchens from Pasco, $16,758.95 and
Oswalt, $7,340.33.'. Upon a roll call vote being taken, the vote was: Yes: Allen,
Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

32. Discussion, motion and vote on motion to approve or disapprove the request for bus
rentals from The Fellowship of Christian Athletes for July 13 -17, 2011, The First Baptist
Church for July 21-24, 2011 and Northside Christian Church for July 21, 2011. D.
Thompson

Memorandum Bus Rental Requests
The Fellowship of Christian Athletes is located at, 4504 East 67th Street, Suite 200 Tulsa,
OK 74133. However, they are active in several of the Broken Arrow schools including
the high school, Centennial and Oliver M.S. as well as North and South Intermediates.
The organizations will be charged the established rental rate which is $1.70 per mile and
$15.00 per hour. The First Baptist Church and the Northside Christian Church, both of
Broken Arrow, have requested the use of buses for transportation to and from camp and a
day trip, respectively.

RECOMMENDATION: I recommend that the Board of Education approve the request
for bus rentals from The Fellowship of Atheletes, First Baptist Church, and Northside
Christian Church.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend that the Board of Education approve the
request for bus rentals from The Fellowship of Atheletes, First Baptist Church, and
Northside Christian Church.'. Upon a roll call vote being taken, the vote was: Yes: Allen,
Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0
33. Discussion, motion and vote on motion to approve or disapprove the acceptance of
"Infinity" a nine and one half foot granite statue. D. Thompson

Board of Education Regular Meeting
July 11, 2011
Memorandum
Khang Phan-New, Sculptor in Stone, carved in granite a nine and one half foot tall
outdoor sculpture called “Infinity.” The Broken Arrow Rotary Foundation is in the
process of purchasing the sculpture and the members are excited about the opportunity to
provide to the Broken Arrow community, visitors and residents alike, an abstract addition
to the many beautiful art works already displayed throughout the community. The Rotary
Foundation has offered “Infinity” as a gift to the Broken Arrow Schools. The presentation
by the Rotary Foundation requested an obligation from Broken Arrow Public Schools.
The commitment included payment for the transportation of “Infinity” from New Mexico
to Broken Arrow (approximately $4,200.00), payment to cover the cost of insurance
during the transportation process, and to pay no more than $5,000.00 of the total cost to
install a base made to hold the weight of the sculpture. We are proud to announce that
several businesses have offered to accept the obligations listed above, removing all
financial responsibilities from the district! PBK will design the foundation on which
“Infinity” will stand; Nabholz Construction company will construct the base designed by
PBK; and Flintco Constructive Solutions will cover the transportation costs and provide a
crane and crane operator to set “Infinity” in place! The Arrow Group has offered to
insure the sculpture while in transport.

RECOMMENDATION: I recommend the Board of Education accept the Rotary Club's
sculpture gift "Infinity" to be placed on the grounds of the Education service
Center/Performing Arts Center. Due to the generous offers from the companies listed
above, the district will not be out any funds.

DISCUSSION - Accepting this statue will not cause any cost to the district, as numerous
vendors and community groups have agreed to cover the transportation, installation and
other costs associated with the statue. The board's responsibility in accepting this statue
would be to locate a suitable area for the statue. Upon approval the statue will likely
arrive in Broken Arrow in the fall of 2011.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education accept the Rotary
Club's sculpture gift "Infinity" to be placed on the grounds of the Education service
Center/Performing Arts Center. Due to the generous offers from the companies listed
above, the district will not be out any funds.'. Upon a roll call vote being taken, the vote
was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

34. Discussion, motion and vote on motion to approve or disapprove the bid submitted by
Danny Beck Chevrolet for the purchase of a 2012 Chevrolet Tahoe 4WD 1500LT1 for
$41,979.00. The vehicle will be used by Dr. Jarod Mendenhall, Superintendent of BAPS
and is purchased as per his current employment contract. D. Thompson

Board of Education Regular Meeting
July 11, 2011
Memorandum Bid Sheet
Bids were opened on July 1, 2011 at 2:00 pm for SUV bids by Purchasing Director, Mark
Bilby. Danny Beck submitted the lowest bid for a 2012 Chevrolet Tahoe 4WD 1500LT at
a total cost to the district of $41,979.00. Bids for Ford Expeditions and Ford Explorers
were also requested but bids for these vehicles were not received. Bid Number B11-30
2012 Ford Expedition XLT 4X4 and 2012 Ford Explorer Bid Number B11-31 2012
Chevrolet Tahoe 4WD 1500LTI

RECOMMENDATION: I recommend the Board of Education approve the bid submitted
by Danny Beck Chevrolet for the purchase of a 2012 Chevrolet Tahoe 4WD 1500LT1,
total cost $41,979.00. The vehicle will be used by Dr. Jarod Mendenhall, Superintendent.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Steve Allen) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the bid
submitted by Danny Beck Chevrolet for the purchase of a 2012 Chevrolet Tahoe 4WD
1500LT1, total cost $41,979.00. The vehicle will be used by Dr. Jarod Mendenhall,
Superintendent.' Upon a roll call vote being taken, the vote was: Yes: Allen, Whelpley,
Denton, Kelly No: 0. The motion CARRIED. 4 - 0

35. Discussion, motion and vote on motion to approve or disapprove the low bid from
ABBCO Roofing for the purchase and installation of the re-roof project for the Sequoyah
Middle School Media Center. D. Thompson

Memorandum Bid
Bids were opened on June 29, 2011 for the re-roof project over the Media Center at
Sequoyah Middle School at 11:00 am by Purchasing Director, Mark Bilby. ABBCO
Roofing submitted the lowest bid at a total cost of $54,054.00. The project was
competitively bid in accordance with the Public Competitive Bidding Act. Bid Number
B11-29 Media Center Roof Replacement at SMS: Four bids were received: ABBCO
Roofing Action Roofing Baker Roofing Turner Roofing

RECOMMENDATION: I recommend the Board of Education approve the low bid from
ABBCO Roofing for the purchase and installation of the re-roof project for the Media
Center located at Sequoyah Middle School.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Steve Allen) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the low
bid from ABBCO Roofing for the purchase and installation of the re-roof project for the
Media Center located at Sequoyah Middle School.'. Upon a roll call vote being taken, the
vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

36. Discussion, motion and vote on motion to approve or disapprove the amended policy,
Section VI - Business and Support Staff, No Authority of Employees to Contract. D.
Thompson

Board of Education Regular Meeting
July 11, 2011
Memorandum Updated Policy
The policy has been reviewed by the subcommittees, was presented to the BOE in a first
reading, Monday, May 9, 2011 and has been reviewed by district counsel.

RECOMMENDATION: I recommend the Board of Education approve the changes to
Section VI – Business and Support Staff; No Authority of Employees to Contract.

ORIGINAL - Motion
Member (Jerry Denton) Moved, Member (Steve Allen) seconded to approve the
ORIGINAL motion 'I recommend the Board of Education approve the changes to Section
VI – Business and Support Staff; No Authority of Employees to Contract.'. Upon a roll
call vote being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The
motion CARRIED. 4 - 0

37. Discussion, motion and vote on motion to approve or disapprove the changes to the
Purchasing and Procurement Policy. D. Thompson

Memorandum Amended Policy
The policy has been reviewed by the subcommittees, was presented to the BOE in a first
reading, Monday, May 9, 2011 and has been reviewed by district counsel.

RECOMMENDATION: I recommend the Board of Education approve the changes to
Section VI – Business and Support Staff; Purchasing and Procurement.

ORIGINAL - Motion
Member (Mr. Jerry Denton) Moved, Member (Mrs. Sharon Whelpley) seconded to
approve the ORIGINAL motion I recommend the Board of Education approve the
changes to Section VI – Business and Support Staff; Purchasing and Procurement. Upon
a roll call vote being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0.
The motion CARRIED. 4 - 0

38. Discussion, motion and vote on motion to approve or disapprove the new Flier
Distribution Policy. D. Thompson

Memorandum New Policy
The policy has been reviewed by the subcommittees, was presented to the BOE in a first
reading, Monday, May 9, 2011 and has been reviewed by district counsel.

RECOMMENDATION: I recommend the Board of Education approve the Flier
Distribution Policy as written and approved by the district counsel.

Board of Education Regular Meeting
July 11, 2011
ORIGINAL - Motion
Member (Mr. Jerry Denton) Moved, Member (Mrs. Sharon Whelpley) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the Flier
Distribution Policy as written and approved by the district counsel. Upon a roll call vote
being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion
CARRIED. 4 - 0

39. Discussion, motion and vote on motion to approve or disapprove the purchase,
throughout the year, of commodities from Pilgrim's Pride, Integrated Foods,
Advance/Pierre, Tasty Brands and Conagra. D. Thompson

Memorandum
Several area Tulsa School Districts worked together to get bids for commodity
processing. The BOE has already voted to approve the list of those vendors. This list of
vendors for BAPS include: Pilgrim's Pride, $103,319.40 (processed chicken); Integrated
Foods, $23,139.26 (processed beef and cheese); Advance/Pierre, $38,516.00 (Processed
beef and pork products); Tasty Brands, $20,996.12 (processed cheese); and ConAgra,
$44,152.81 (commodity processed cheese into pizza).

RECOMMENDATION: I recommend the Board of Education approve the purchase of
commodity processed items from Pilgrim's Pride; Integrated Foods, Advance/Pierre,
Tasty Brands and ConAgra.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the
purchase of commodity processed items from Pilgrim's Pride; Integrated Foods,
Advance/Pierre, Tasty Brands and ConAgra. Upon a roll call vote being taken, the vote
was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

40. Discussion, motion and vote on motion to approve or disapprove the bus rental
request of Northeastern State University, from July 18-22, 2011. D. Thompson

Memorandum Bus Rental
Northeastern State University will be charged the establised rental rate which is $1.70 per
mile and $15.00 per hour.

RECOMMENDATION: I recommend the Board of Education approve the request to rent
a BAPS bus by Northeastern State University from July 18 through July 22.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the
request to rent a BAPS bus by Northeastern State University from July 18 through July
22.'. Upon a roll call vote being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly
No: 0. The motion CARRIED. 4 - 0

Board of Education Regular Meeting
July 11, 2011
41. Discussion, motion and vote on motion to approve or disapprove the bid to purchase
cafeteria tables for Country Lane, Oliver and Haskell. D. Thompson

Memorandum/Bid Specifications
The cafeteria tables at Country Lane and Oliver need to be replaced. Two tables with
ADA accessibility for Haskell need to be purchased. The tables bid by School Specialty
meed the specifications set by Child Nutrition because of their durability and cleaning
ability. Sixteen tables will be purchased for $18,424.80 for Country Lane; twenty eight
tables for Oliver will be purchased for $27,736.80; and $1,981.20 will be spent for the
two tables being purchased for Haskell. Total price is $48,142.80.

RECOMMENDATION: I recommend the Board of Education approve the bid from
School Specialty to purchase cafeteria tables for Country Lane, Oliver and Haskell for
$48,142.80.

ORIGINAL - Motion
Member (Mr. Steve Allen) Moved, Member Mrs. Sharon Whelpley) seconded to approve
the ORIGINAL motion 'I recommend the Board of Education approve the bid from
School Specialty to purchase cafeteria tables for Country Lane, Oliver and Haskell for
$48,142.80.'. Upon a roll call vote being taken, the vote was: Yes: Allen, Whelpley,
Denton, Kelly No: 0. The motion CARRIED. 4 - 0
42. Discussion, motion and vote on motion to approve or disapprove the selection of
Sodexo for the Broken Arrow Public Schools Caterer. D. Thompson

Memorandum Proposal Menu Items
Several companies responded to the RFP for catering services at Central on Main. Over
the last few months BAPS and the Broken Arrow Chamber have had opportunities to
utilize the services of these caterers. Sodexo is being recommended as the Caterer for
Central on Main, providing BAPS with a 5% commission.

RECOMMENDATION: I recommend the Board of Education approve the selection of
Sodexho as the Caterer for Broken Arrow Public Schools.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the
selection of Sodexho as the Caterer for Broken Arrow Public Schools.'. Upon a roll call
vote being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion
CARRIED. 4 - 0

Business Services

43. Discussion, motion, and vote on motion to approve or disapprove the hiring of Ed
Fager as the Chief Human Resources Officer. Dr. Mendenhall

Board of Education Regular Meeting
July 11, 2011
RECOMMENDATION: Approve

44. Discussion, motion, and vote on motion to approve or disapprove the hiring of Patrick
James as assistant principal at Centennial Middle School. Dr. Mendenhall

RECOMMENDATION: Approve

ORIGINAL - Motion
Member (Mr. Steve Allen) Moved, Member (Mr. Jerry Denton) seconded to approve the
ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote was: Yes:
Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

45. Discussion, motion, and vote on motion to approve or disapprove the hiring of
Mickey Replogle as the new assistant principal at Haskell Middle School. Dr.
Mendenhall

RECOMMENDATION: Approve

46. The Monthly Financial reports showing the expenditures year-to-date by Project for
all funds; the Expenditures year-to-date by Function and Objects for the General Fund,
Building Fund and the Child Nutrition Fund; the Revenue Summary report; the Monthly
Financial Summary and the Cash Flow Analysis year-to-date with the projected fund
balance and the comparison of current year versus previous year. D. Thompson

47. Discussion, motion and vote on motion to approve or disapprove the agreement with
the Stephen L. Smith Corporation to perform financial advisory services to the Broken
Arrow Public Schools. D. Thompson

Memorandum
The Stephen L. Smith Corporation will continue to perform financial advisory services to
the Broken Arrow Public Schools in such areas as preparing a Financial Analysis of the
district, assist with information material to the public, assist with legal documents, and
more. Fee for services will not exceed 0.50% of all bonds voted, approved and issued.

RECOMMENDATION: I recommend that the Board of Education approve the extension
of an agreement with the Stephen L. Smith Corporation.

Board of Education Regular Meeting
July 11, 2011
ORIGINAL - Motion
Member (Mr. Sharon Whelpley) Moved, Member (Mrs. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend that the Board of Education approve the
extension of an agreement with the Stephen L. Smith Corporation. Upon a roll call vote
being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion
CARRIED. 4 - 0

48. Employees paid by American Recovery and Reinvestment Act (ARRA) as of June
30, 2011 totaling $3,310,673.29. D. Thompson

49. Activity Fund Reports for June, 2011. D. Dollahon

50. Treasurer’s Reports for June, 2011. D. Dollahon

51. New Athletic Activity Fund Accounts. D. Dollahon

RECOMMENDATION: I recommend approval to move the listed Activity Fund
accounts from the Broken Arrow High School Activity Fund, North Intermediate High
School Activity Fund, and Oliver Middle School Activity Fund to the Athletic Activity
Fund.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Steve Allen) seconded to
approve the ORIGINAL motion 'I recommend approval to move the listed Activity Fund
accounts from the Broken Arrow High School Activity Fund, North Intermediate High
School Activity Fund, and Oliver Middle School Activity Fund to the Athletic Activity
Fund.'. Upon a roll call vote being taken, the vote was: Yes: Allen, Whelpley, Denton,
Kelly No: 0. The motion CARRIED. 4 - 0

52. Requested fundraisers for the school activity funds. D. Dollahon

RECOMMENDATION: Approve

ORIGINAL - Motion – Amended to include North and South Intermediate and all Middle
schools
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote
was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

Board of Education Regular Meeting
July 11, 2011
53. Request for Approval of the Activity Fund Guidelines for FY 2011-2012. D.
Dollahon

Guidelines have been compiled containing every sub-account of each school activity
fund, along with their proposed sources of revenue and purposes for which funds may be
expended. The changes on the guidelines are in red. Bolded red items are additions or
changes, red items with a strike through are deleted.
RECOMMENDATION: Approve

ORIGINAL - Motion Amended to include guideline that lay coaches must be board
approved before being paid out of general funds or booster club funds.
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'Approve'. Upon a roll call vote being taken, the vote
was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion CARRIED. 4 - 0

54. Discussion, motion, and vote on motion to approve the Change Orders for the
General, Building, Child Nutrition and Bond Funds for the 2010-2011 fiscal year funds
totaling $(158,944.73). Item is pending Board approval and is posted on the Broken
Arrow Public Schools district website at www.baschools.org. M. Bilby

RECOMMENDATION: Approve

55. Discussion, motion, and vote on motion to approve the Encumbrance Orders totaling
$260,364.20 for the General, Building, Child Nutrition, Bond and Gift Funds for June 15,
2011 through June 30, 2011 from the 2010-2011 fiscal year funds. Item is pending Board
approval and is posted on the Broken Arrow Public Schools district website at
www.baschools.org. M. Bilby

RECOMMENDATION: Approve

56. Discussion, motion, and vote on motion to approve the Encumbrance Orders totaling
$8,092,021.95 for the General, Building, Child Nutrition, Bond and Gift Funds for July 1,
2011 through July 6, 2011 from the 2011-2012 fiscal year funds. Item is pending Board
approval and is posted on the Broken Arrow Public Schools district website at
www.baschools.org. M. Bilby

Board of Education Regular Meeting
July 11, 2011
RECOMMENDATION: Approve

57. Discussion, motion and vote on motion to approve or disapprove the proposed salary
scales and resulting increases for Administrative Staff and Support Staff for the 2011-12
fiscal year. D. Thompson

Memorandum Salary Schedule - Support Staff Salary Schedule - Administrative Staff
Attached are the salary scales for the proposed salary increases for Administrative Staff
and Support Personnel. The support staff increase totals $143,846.00 and the
Administrative staff is a total of $253,109.00.
RECOMMENDATION: I recommend the Board of Education approve the
Administrative and Support Personnel scales and resulting raises.

ORIGINAL - Motion
Member (Mrs. Sharon Whelpley) Moved, Member (Mr. Jerry Denton) seconded to
approve the ORIGINAL motion 'I recommend the Board of Education approve the
Administrative and Support Personnel scales and resulting raises.'. Upon a roll call vote
being taken, the vote was: Yes: Allen, Whelpley, Denton, Kelly No: 0. The motion
CARRIED. 4 - 0

Executive Session

58. Motion, discussion and vote to go into executive session for confidential
communications with its attorneys concerning (1) Kimery, et al v. Broken Arrow Public
Schools, et al, United States District Court for the Northern District of Oklahoma, Case
No. 11-CV-0249-CVE-PJC, and (2) Sisney v. Independent School District No. 3 of Tulsa
County, Oklahoma, et al, District Court of Tulsa County, Oklahoma, Case No. CJ-2008-
6173, the board having been advised by its attorneys that disclosure would seriously
impair the ability of the board to conduct the pending litigation in the public interest,
pursuant to Oklahoma Statutes, tit. 25, § 307(B)(4).

RECOMMENDATION: Approve

Board of Education Regular Meeting
July 11, 2011
Return to Open Session

59. Vote to acknowledge that the board has returned to open session and to acknowledge
the board clerk's statement of the minutes of the executive session.

RECOMMENDATION: Approve

New Business

60. Consideration of any matter not known about or which could not have been
reasonably foreseen prior to the time of preparation of the agenda for the regularly
scheduled meeting.

Adjourn

61. Adjournment.
RECOMMENDATION: Approve

Board of Education Regular Meeting
July 11, 2011