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					 National Operational Services


 International Trade Modernisation Project   GUIDANCE FOR FELIXSTOWE EPU LINKED TRADERS AND FREIGHT
                                             AGENTS
                                             APPENDIX A



Document             Goods              Originating       Original Doc.   Procedure to follow
                                        Body              Required at
                                                          NCH
PHSI Phytosanitary   Fruit & Veg        RPA/Export Country N              Route 1 - Fax/email copy of cert with other route 1
Cert.                Plants & Seeds     DEFRA/Export       N              paperwork. At the same time fax a copy of the same
                                        Country                           document to DEFRA. 01205 723714 or e-mail
                                                                          planthealthphyto@defra.gsi.gov.uk
                                                                          Staff at NCH will clear the consignment within 2 hours
                                                                          of receipt unless the document is incomplete, incorrect
                                                                          or the consignment is held by DEFRA.

                                                                          Post Clearance - Original certs should be sent direct
                                                                          to DEFRA at:
                                                                          Government Buildings, Middlecott House,
                                                                          22 Willington Road, Kirton, Boston, PE20 1EJ
                                                                          There is no longer a requirement to produce the
                                                                          original Phytocert to NCH. Other entry
                                                                          documents should still be sent via fax/email.




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 National Operational Services


 International Trade Modernisation Project   GUIDANCE FOR FELIXSTOWE EPU LINKED TRADERS AND FREIGHT
                                             AGENTS
                                             APPENDIX A



Document             Goods              Originating      Original Doc.   Procedure to follow
                                        Body             Required at
                                                         NCH
Conformity Cert      Fruit & Veg        RPA/Exporting    N               Trader to fax/email copy cert. with the route 1 entry.
                                        Country                          Post Clearance – Only original certs issued by other
                                                                         countries, not those produced electronically on the
                                                                         HMI system, should be sent direct to:
                                                                         Mr B Burbridge, RPA/HMI, Merevale House,
                                                                         42-46 London Road, Tunbridge Wells, Kent
                                                                         TN1 1DN
Conformity Cert.     Cereals            Exporting        N               Trader to fax/email copy with the route 1 entry.
                                        Country
PHF28                Wood               Forestry         N               Trader to fax/email endorsed copy with route 1 entry.
                                        Commission
VI cert.      Wine                      Wine Standards   Y               Route 3 - Trader to submit original VI docs with the
                                                                          entry and supporting paperwork to NCH
                                                                         Route 6 - Trader to retain all documents
                                                                         Route 1 (when RPA licence is applicable) - Trader
                                                                         to fax/email a copy of the VI cert with other fax
                                                                          documents .(See Process Design Statement for more
                                                                         information).




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 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR FELIXSTOWE EPU TRADERS AND FREIGHT AGENTS
                                              APPENDIX A

Document               Goods            Originating         Original Doc.   Procedure to follow
                                        Body                Required at
                                                            NCH
(Chicken Safeguard )
Purchase Contract
Selling on invoice
Bill of Lading          Chicken         Various             N               Trader to fax/email copy with the entry.
Transport Contract
Certificate of Origin
(cert. of insurance - optional)
IMA Cert.               Milk Products   RPA                 N               Trader to fax/email copy with entry.


Cert of Authenticity   Rice             Exporting Country   N               Trader to fax/email copy with entry.


RPA paper              Various CAP      RPA                 Y/N             Option 1 - Traders should fax/e-mail complete
Licence                                                                     paperwork to the NCH for clearance. This includes
                                                                            both sides of the attributed licence. NCH will
                                                                            clear the goods on receipt of the appropriate
                                                                            attributed copy licence and fax back. The original
                                                                            Licence may be subsequently
                                                                            presented with copy entry to NCH.
                                                                            Option 2 - Trader to lodge RPA licence at the NCH.




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 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR FELIXSTOWE TRADERS AND FREIGHT AGENTS
                                              APPENDIX A



Document            Goods               Originating         Original Doc.   Procedure to follow
                                        Body                Required at
                                                            NCH
T5’s                Animal products     HMRC/Port Health        N           Trader to present T5 with copy of entry to Felixstowe
                                                                            Custom House for authentication and subsequent
                                                                            presentation to Port Health.


CVED                Animal Products     DEFRA/Port Health   N               Trader to fax/email a copy of the endorsed (at the
                                                                            external border into the EU) copy 2 of the CVED or
                                                                            FCPS PHS11 ( Port Health Status Notification) and
                                                                            route 1 entry to NCH .
GSP                 Various             Exporting           N               Trader to fax/email copy cert to NCH with route 1
                                        Country                             entry or send original with route 3 entry.

EUR1                Various             Exporting           N               Trader to fax/email copy doc to NCH with route 1
                                        Country                             entry or send the original with route 3 entry.

ATR1                Various             Turkey              N               Trader to fax/email copy cert. with route 1 entry



Cert. of Origin     Lamb Quota          Export Country      N               Trader to fax/email copy cert. with route 1 entry




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 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR FELIXSTOWE TRADERS AND FREIGHT AGENTS
                                              APPENDIX A



Document            Goods               Originating     Original Doc.   Procedure to follow
                                        Body            Required at
                                                        NCH
CITES               Endangered Species DEFRA            N               Trader to fax/email a copy of the permit to NCH.
(Imports)                                                               The original permit to be presented with the
                                                                        DVED print and copy entry at Felixstowe .



 CITES              Endangered          DEFRA           N               Trader to submit copy of the permit to NCH. The
(Exports)           Species                                             original permit to be presented with the DEVD print
                                                                        and copy entry at Felixstowe Custom House.

Kimberley           Diamonds            Exporting       N               Trader to fax/email copies of the certificate to NCH.
Cert.                                   Country                         Original certificates must be presented for stamping at
                                                                        the Felixstowe Custom House.
                                                                         For imports, all original certificates must be presented
                                                                         and endorsed before clearance can be granted.
                                                                         Staff at Felixstowe will advise NCH
                                                                         when the consignment can be cleared. For exports,
                                                                         original certificates must be presented before
                                                                         clearance as and when requested by HMRC.




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 National Operational Services


 International Trade Modernisation Project     GUIDANCE FOR FELIXSTOWE TRADERS AND FREIGHT AGENTS
                                               APPENDIX A



Document            Goods               Originating         Original Doc.   Procedure to follow
                                        Body                Required at
                                                            NCH

                                                                            .
DCMS                Cultural            DCMS                N               Licences issued to ELU Form C, traders should fax/
Export licences     Goods                                                   email a copy of both sides of the licence with the route
                                                                            1 entry to NCH.
                                                                            Harmonised export licences , traders should fax/email
                                                                            both sides of the licence with the route 1 entry. The
                                                                            Original should be presented to HMRC staff at the
                                                                            Freight Clearance centre for stamping. NCH will clear
                                                                            The entry once the licence has been endorsed.
DTI Licences       Various       DTI                  Y/N                   Option 1 - Traders should fax/e-mail complete
                                                                            paperwork to the NCH for clearance. This includes
                                                                            both sides of the attributed licence. NCH will
                                                                            clear the goods on receipt of the appropriate
                                                                            attributed copy licence and fax back to the trader. The
                                                                            original licence, together with the fax copy and DEVD
                                                                            screen dump should be presented to HMRC staff at
                                                                            the Freight Clearance Centre for endorsement.
                                                                            Option 2 – Trader to lodge licence at the NCH -see
                                                                            Process design for detail.
                                                                            .




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 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR FELIXSTOWE TRADERS AND FREIGHT AGENTS
                                              APPENDIX A



Document            Goods               Originating      Original Doc.   Procedure to follow
                                        Body             Required at
                                                         NCH

Export CIE’s        various             HMRC             Y               Trader to fax/email an export CIE request with
                                                                         all supporting paperwork to NCH.

Attestation Cert.   Hops                Export Country   N               Trader to fax/email copy cert. with route 1 entry.


Weighing Cert.      Bananas
                    (non quota)         UK Companies     N               Trader to fax/email copy cert. with route 1 entry
                                                                         (if paper RPA licence attached see procedures on
                                                                         page 3).


RPA Movement        Beef                RPA              N               Trader to fax/email copy cert. with route 1 entry




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 National Operational Services


 International Trade Modernisation Project    GUIDANCE FOR FELIXSTOWE TRADERS AND FREIGHT AGENTS
                                              APPENDIX A



Document            Goods               Originating         Original Doc.   Procedure to follow
                                        Body                Required at
                                                            NCH


INF2                Various             Exporting Country   Y               Global INF2s may be lodged at NCH. Copies of
                                                                            individual INF2s should be fax/emailed to NCH for
                                                                             clearance. Original individual INF2s should be
                                                                             presented for stamping post clearance at Felixstowe


INF5                Oils                Exporting Country   Y               Trader to fax with route 1 entry. INFs submitted
                                                                            with copy clearance documents to Felixstowe
                                                                            Custom House for endorsement.

GATT cert.          CAP goods           HMRC                N               Trader to fax/email a copy of the original cert with the
                                                                            route 1 entry and additional ‘GATT’ copy entry to
                                                                            NCH. NCH will endorse and return.
Organic Cert        CAP goods           Exporting Country   N                Trader to fax/email copy cert to NCH with entry.




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National Operational Services


International Trade Modernisation Project     GUIDANCE FOR FELIXSTOWE TRADERS AND FREIGHT AGENTS
                                              APPENDIX A


Document           Goods               Originating      Original Doc.   Procedure to follow
                                       Body             Required at
                                                        NCH

C105               Various             HMRC             N               Trader to fax/email copy doc to NCH with route 1
                                                                        entry.

C&E 200C           Various             HMRC             N               No longer in use
C&E 955            Various             HMRC             N               This document is no longer required.



386/388            Vehicles            DVLA             N/A             Where the consignment is selected route 1 copies
                                                                        of the entry and all supporting paperwork should be
                                                                        faxed/emailed to NCH. Where the consignment is
                                                                        selected route 3, original entries and all supporting
                                                                        paperwork should be sent to NCH using the freepost
                                                                        service.
                                                                        NCH will issue the appropriate 386/388 direct to the
                                                                        importer by registered post.
C130               Various             HMRC             N               Trader to fax/email with entry and return fax number
                                                                        Email address. NCH will stamp and return.




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