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NRIOHSstudentmanual.doc - University of Manitoba

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NRIOHSstudentmanual.doc - University of Manitoba Powered By Docstoc
					                 Health and Safety Guide
                 Summary For Students
                       Roselle Miko and Shirley Thompson
                           Natural Resources Institute
                             University of Manitoba
                          S_thompson@umanitoba.ca


   Project is funded by Minerva SAFE Manitoba through the Workers Compensation
                                 Board of Manitoba

Emergency Phone Numbers: Tear this page off the guide, photocopy it, put it up at
your desk, and keep a copy in your wallet/purse.
2
            Table of Contents for Health and Safety Guide Summary for Students

1.0 Preface ................................................................................................................................................. 5
2.0 Introduction ......................................................................................................................................... 6
   2.1 Who is the Environmental Health and Safety Office (EHSO)? ...................................................... 6
   2.2 The EHSO Vision and Mission....................................................................................................... 6
   2.3 EHSO Webpage and Library .......................................................................................................... 7
3.0 Health and Safety Policy and Responsibilities ................................................................................... 7
   3.1 The Internal Responsibility System ................................................................................................ 7
   3.2Due Diligence .................................................................................................................................. 8
4.0 University of Manitoba Safety and Health Policy Statement ............................................................. 8
   4.1 University of Manitoba Health & Safety Policy #512 .................................................................... 9
   Reason for Policy .................................................................................................................................. 9
   Policy Statement ................................................................................................................................... 9
   Application ............................................................................................................................................ 9
   The University....................................................................................................................................... 9
   The Supervisor .................................................................................................................................... 10
   The Employee ..................................................................................................................................... 10
   Students ............................................................................................................................................... 10
5.0 Hazard Identification and Control..................................................................................................... 11
   5.1 WHMIS ......................................................................................................................................... 11
   5.2 Occupational Health Program ....................................................................................................... 11
6.0 Emergency Response ........................................................................................................................ 13
   6.1 Hazardous Material Spill Control ................................................................................................. 14
   6.2 Fire Warden Program .................................................................................................................... 14
   6.3 Emergency First Aid ..................................................................................................................... 15
   6.4 Cardiopulmonary Resuscitation (CPR Level A) ........................................................................... 15
7.0 Inspections ........................................................................................................................................ 17
8.0 Chemical, Biological and Radiation Safety Programs ...................................................................... 17
9.0 Accident and Incident Investigation ................................................................................................. 18
   9.1 Procedure and Documentation Requirements: Supervisor‘s Responsibilities: ............................. 19
10.0 Health and Safety Training Available on Campus.......................................................................... 20
11.0 Health and Safety Committees ........................................................................................................ 21
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   11.1 Workplace Health and Safety Advisory committee (WHSAC).................................................. 22
   11.2 Local Area Health and Safety Committees (LAHSC) ................................................................ 22
   11.3 The Biological Safety and Radiation Safety Advisory Committees ........................................... 22
12.0 Definitions ....................................................................................................................................... 23
   12.1 What is a hazard? ........................................................................................................................ 23
   12.2 What is an occupational illness? ................................................................................................. 23
   12.3 What is probability? .................................................................................................................... 23
   12.4 What is severity? ......................................................................................................................... 23
   12.5 What is a risk? ............................................................................................................................. 24
   12.6 What is risk analysis? .................................................................................................................. 24
13.0 Fire Safety ....................................................................................................................................... 24
   13.1 Introduction ................................................................................................................................. 24
   13.2 Fire Plan ...................................................................................................................................... 24
   13.3 Fire Orders for All Occupants ..................................................................................................... 25
14.0 Conclusion ...................................................................................................................................... 26




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1.0 Preface
The following guide is a synopsis of the University of Manitoba‘s Environmental Health and Safety
Office‘s Health and Safety Program Manual and is for students—all students within the Clayton H.
Riddell Faculty of Environment, Earth, and Resources. Incoming first year students to graduate
students should all have an understanding of their rights, responsibilities, and duties as outlined by the
University of Manitoba‘s Occupational Health and Safety Policy.

This booklet does not provide an exhaustive outline of the University of Manitoba‘s Environmental
Health and Safety Office program, but is meant to provide an overview of student‘s rights,
responsibilities, and duties within the University context. A complete copy of the Health and Safety
Program Manual can be found by contacting the Environmental Health and Safety Office directly at
474- 6633 or at http://www.umanitoba.ca/campus/health_and_safety/UofMHSManual.pdf . Where
questions arise they should first be directed to your health and safety representative.
Occupational Health and Safety and other support units within the University are available to assist you
in fulfilling the health and safety responsibilities of your status.
Why? Because health and safety is everyone‟s responsibility, including yours!

Did you know?
       Since 2000, 137 individuals have died as a result of workplace accidents.
       In 2002 alone, 42,985 accidents were reported to the Worker‘s Compensation Board
          including
       17,364 involving injuries severe enough to require time off work.
                                          (Workers Compensation Board of Manitoba, 2003).

Learning about your rights, responsibilities, and duties will serve you well in any job or career you
embark on after completing your degree.
Acknowledgements
This guides was funded by Minerva SAFE Manitoba through the Workers Compensation Board of
Manitoba. As well, support was provided from the Clayton Riddell Faculty of Environment, Earth, and
Resources and the University of Manitoba‘s Environmental Health and Safety Office.
Purpose of the Guide

The purpose of this booklet is to provide you, the students, with an overview of your rights,
responsibilities, and duties in the area of occupational health and safety. It also aims to familiarize you
with the resources available within the University, to assist you in fulfilling these responsibilities and
learning about them.

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2.0 Introduction

Within the University of Manitoba, there are several avenues to obtain health and safety information.
The Environmental Health and Safety Office (EHSO) acts as the hub for health and safety information,
with health and safety representatives in each Faculty and a Health and Safety Committee in each
faculty.

2.1 Who is the Environmental Health and Safety Office (EHSO)?

The Environmental Health and Safety Office (EHSO) is a multi-disciplinary organization with several
staff member having skills and experience in different and often overlapping areas. This allows the
office to have a coordinated and multi-faceted approach and response to the many environmental health
and safety issues that arise at the University of Manitoba. Each EHSO staff member is responsible for
and has specific expertise in one or more of the key program areas. EHSO staff are located at the
following:
    Fort Garry Campus - 191 Frank Kennedy Centre
             o Eight staff are located at the Fort Garry Campus.
    Bannatyne Campus – T248/249 Basic Sciences Building
             o Three EHSO staff members are located full time at the Bannatyne Campus.

2.2 The EHSO Vision and Mission

Vision:
       The learning, research and workplace environment at the University of
       Manitoba shall be such that there will be no losses through occupational
       injury, illness or property damage and no harm shall be done to the physical
       environment.
Mission:
       The Environmental Health and Safety Office supports the continuous
       improvement of a safety culture at the University by providing advice,
       guidance, training, and technical support to the campus community. The
       safety culture encompasses a healthy and safe environment achieved
       through everyone's understanding of their related responsibilities and
       compliance with all regulatory requirements and University safety policies.




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2.3 EHSO Webpage and Library

Further information about The Environmental Health and Safety Office and their programs can be
found at:
http://www.umanitoba.ca/campus/health_and_safety/index.shtml.

The EHS Office maintains a modest library that contains legislative and safety information that is not
normally available elsewhere on campus. This library is a valuable resource on a wide variety of safety
and health issues and is available for perusal by the entire University populace, including students. A
large number of training and awareness videos on a variety of disciplines are also available.


3.0 Health and Safety Policy and Responsibilities

3.1 The Internal Responsibility System

The Workplace Safety and Health Act supports every worker‘s right to a safe and healthy workplace.
The duty for creating and maintaining a safe and healthy workplace falls on every person in the
workplace; to the degree they have the authority and ability to do so. Whether they are the President of
the University or the newest staff or Faculty member, everyone has a personal and shared responsibility
for working together co-operatively to prevent injuries and occupational illnesses.

For students, the Workplace Health and Safety Act may not be readily identified as being pertinent, but
if you are involved in paid labour through the University of Manitoba, then the Workplace Health and
Safety Act affects you. Positions such as graders, markers, teaching assistants, situations of paid
research both on and off campus, and other situations that students from their first year to graduate
studies may find themselves involved in may qualify under the Workplace Health and Safety Act.


Remember, when in doubt about your coverage or unique situation; contact the University of
Manitoba‘s Environmental Health and Safety Office at 474-6633.


Because employers have the greatest degree of control over the workplace, they also have the greatest
degree of legal responsibility for safety and health. But this does not relieve supervisors and workers
from their duty to co-operate in controlling workplace hazards and to take the necessary precautions to
protect themselves and others from hazards. The Workplace Safety And Health Act also recognizes that

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only workers who are adequately informed and empowered can effectively fulfill their responsibilities.
The Workplace Safety and Health Act grants four important rights to workers:
    Right to Know about workplace hazards, including how to identify hazards and protect
     themselves from those hazards, and about the rights afforded to workers under the Act.

    Right to Participate in decisions related to workplace safety and health, free of reprisal for
     their participation. Participation, in part, is achieved through consultation with the committee or
     representative.

    Right to Refuse dangerous work.

    Right to Protection from Discrimination protects these rights by prohibiting employers from
     imposing discipline or other sanction on workers for fulfilling their responsibilities or
     exercising their rights.


The goal of an internal responsibility system is to get people working together to identify and control
situations (hazards) that could cause harm. Its ultimate objective is to ensure everyone integrates safety
and health into their work.

3.2Due Diligence

‗Due Diligence‘ means everyone with responsibility for safety and health must take every precaution
reasonable in the circumstances to avoid a work related injury or illness. This concept of ―reasonable
care‖ holds individuals accountable for their acts (what they do) and omissions (what they fail to do). It
goes beyond simple ―regulatory compliance.‖
The term „reasonably practicable‟ used in Safety and Health Legislation
What is ―reasonably practicable‖ is determined by asking what a reasonable person, in the same
position and circumstance, would have done to prevent the incident. When making that determination,
three main factors need to be taken into account; foreseeability, preventability and control.


4.0 University of Manitoba Safety and Health Policy Statement
A Safety and Health Policy statement recognizing duties and responsibilities of all the workplace
participants was adopted by the Board of Governors, effective January 1, 2003. This policy clearly
establishes the roles and responsibilities of all parties and sets the framework for continued
development of the program at the University. The Policy is available on the University
Governance Website at http://www.umanitoba.ca/governance/policies/section_500/512.shtml.
The Safety and Health Program Policy Statement includes statements of responsibility and

                                                                                                          8
duties for Deans, Directors, Department Heads, supervisors, staff and students. These responsibilities
are included in training and awareness sessions that are provided by EHSO to the University
community and constantly emphasized when inspections, audits and investigations are conducted.

4.1 University of Manitoba Health & Safety Policy #512
Effective Date: January 1, 2003 Review Date: February 1, 2006

Reason for Policy
The reason for the Policy is to identify the University‘s commitment to, and responsibility for, the
safety and health of academic and support staff, students and visitors to the campus.

Policy Statement
The safety and health of all academic and support staff, students and visitors to the University campus
is a priority for the University. The University shall, so far as is reasonably practicable, provide a safe
and healthy environment in which to carry on the University's affairs. All reasonable measures shall be
taken to prevent and eliminate accidental injuries and illnesses. The Environmental Health and Safety
Office and the University Workplace Health and Safety Advisory Committee shall work to achieve the
objective set out in this Policy. The University seeks to ensure that health, safety and accident
prevention form an integral part of the design, construction, purchase and maintenance of all buildings,
equipment and work processes under control of the University. Local Area Safety Committees shall
monitor the safety and health programs within their areas and make recommendations to improve their
effectiveness. The University will meet the minimum legal standards and, where reasonably
practicable, will strive to exceed the minimum legal standards set out in The Workplace Safety and
Health Act (Manitoba) and other such applicable safety and health legislation, as amended from time to
time.

Application
The successful application of this Policy will be achieved by everyone exercising their responsibilities
for safety and health as follows:

The University
It is the responsibility of the University acting through Deans, Directors and Department Heads
to:
       provide a safe and healthy working environment
       provide such information, supervision and instruction to students and employees as may be
          reasonably required to allow them to conduct their activities in a safe and healthy manner
       ensure regular inspections are made and take action as required to improve unsafe conditions.


                                                                                                              9
     support supervisors and safety committees in the implementation of an effective accident
      prevention program; and
     establish and support a Department or Local Area Safety Committee.
     take all reasonably practicable measures to ensure compliance with applicable regulations
      passed under the Workplace Safety and Health Act (Manitoba) and other applicable safety and
      health regulations as amended from time to time.

The Supervisor
(Note: A supervisor means a person who has charge of a workplace or authority over a worker)
It is the responsibility of supervisory staff to:
      formulate specific rules and safe and healthy work procedures for activities falling under their
         areas of supervision.
      ensure that all employees under their supervision are made aware of safe and healthy practices
         and that employees follow the procedures.
      provide training in the safe use and operation of tools, machinery and equipment.
      regularly inspect their areas for hazardous conditions.
      promptly correct unsafe work practices or hazardous conditions.
      ensure that any accidents that occur in their area of responsibility are properly investigated in
         conjunction with the Environmental Health and Safety Office and to implement procedures that
         will minimize the re-occurrence of a similar accident.
      immediately report any accidents using the appropriate form as provided for by The Workplace
         Safety and Health Act (Manitoba) as amended from time to time; and

The Employee
It is the responsibility of all employees to:
      use reasonable care so as to protect their own safety and health and the safety and health of
         others affected by their actions.
      conduct all activities in accordance with safety and health rules and procedures established by
         the supervisor, Department Head and the University.
      take an active part in practicing safe and healthy work habits.
      immediately report any accident, injury or unsafe conditions to the appropriate supervisor.
      properly use and adequately care for personal protective equipment that is required for their
         activities.
      consult and cooperate with the Department or Local Area Safety Committee.

Students
It is the responsibility of all students to:
      use reasonable care so as to protect their own safety and health and the safety and health of
         others affected by their actions.
      conduct all University activities in accordance with the University's safety and health policies
         activities;
      properly use and adequately care for any personal protective equipment that is required for their
         University activities.
      immediately report any accident, injury or unsafe conditions to the appropriate supervisor.

For a complete copy of the University of Manitoba Health & Safety Policy #512, please go to:
http://www.umanitoba.ca/campus/health_and_safety/UofMHSManual.pdf


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5.0 Hazard Identification and Control
A fundamental component of a successful Health and safety Program is the effective identification and
control of hazards in the workplace. The University has taken action to identify and control workplace
hazards at the University by;
    establishing centralized programs to deal with recognized hazards that apply across the
     University (i.e. radiation, chemical, biological, waste control and disposal, fire and building life
     safety, occupational health services, contractor safety, asbestos, etc.)
    providing program development, advice, training and consultation to Faculties, Departments
     and Administrative Units in order to deal with site specific hazards and programs unique to
     their areas of responsibility.

5.1 WHMIS

WHMIS has been implemented in each of these Departments/Units through WHMIS
Departmental Coordinators appointed by the Department Heads/Directors at the request of the
Vice President (Administration). The EHSO provides an advisory role, resource base and central
coordination for WHMIS in the University. It also provides a ―Train the Trainer‖ type WHMIS
training to the WHMIS departmental Coordinators.
Details on the WHMIS Program are found in the WHMIS Handbook on the EHSO web page at
http://www.umanitoba.ca/campus/health_and_safety/

5.2 Occupational Health Program

The University has developed the following programs to deal with occupational health issues
including the following;
Hearing Conservation Program
A comprehensive program has been developed to prevent hearing loss to staff and meet requirements
of Workplace health and safety. Education, training and annual hearing testing is conducted for all staff
exposed to greater than 80dB of noise.
Respiratory Protection Program
Medical evaluations and fit testing is done for workers required to wear respirators for their work. Job
site assessments are conducted on request to ensure air quality meets safe standards and proper
respirator protection is recommended based on the findings.
Medical Surveillance-Asbestos
A program for asbestos exposure follow-up has been implemented.
Ergonomic Evaluations

                                                                                                       11
Individual evaluations of work stations are done on request to assess risks associated with
repetitive strain injuries. Group training sessions are offered to all staff. Safety posters are offered to
Libraries and Student Services. Special instructional courses are conducted as part of the curriculum for
Faculty of Arts and Agriculture for students.
Immunization and Post-Exposure Program
A new immunization program protocol has been developed for laboratories and animal care facilities.
Workers Compensation Program
A database information system has been developed to assist with identification of trends and high
risk areas. Regular statistical data is presented to the Workplace Health and Safety Committee
for analysis and risk identification for the purpose of developing safer work practices.
Forms and reporting information are posted on the EHSO website at:
http://www.umanitoba.ca/campus/health_and_safety/occhealth/index.shtml
Health and Wellness
InfoSafe Bulletins and Hazard Alerts information bulletins are posted on the EHSO website for the
general public and our staff.
http://www.umanitoba.ca/campus/health_and_safety/infobulletins/index.shtml
A bi-yearly Newsletter identifying the various programs and initiatives offered by our office is
published and distributed to all staff supervisors and managers for posting to improve general
staff awareness of EHSO services.
http://www.umanitoba.ca/campus/health_and_safety/newsletter/index.shtml
SAFETY & HEALTH AUDITS
EHSO will conduct comprehensive safety and health audits to assist Departments with identifying
problem areas and recommend safety & health improvements.
FIRE AND LIFE SAFETY PROGRAM
The Fire and Life Safety program includes the following activities:
     Providing fire safety training to staff
     Conducting building inspections (in conjunction with the City of Winnipeg Fire Department),
     Identifying hazardous activity as it relates to fire and life safety and advise Departments and
        Physical Plant
     Oversee compliance to the Manitoba Fire Code, Manitoba Building Code and other regulatory
        requirements.
     Investigate fires and false alarms,


                                                                                                              12
    Review renovation and new construction drawings to ensure the needs of the University are met
       and there is compliance with the University of Manitoba Control Products Standard and
       applicable codes and regulations.
CRITICAL JOB INVENTORY
In consultation with the Workplace Health and Safety Advisory Committee (WHSAC), work has
begun on establishing a process for identifying hazardous work activities and maintaining a
‗Critical Job Inventory.‘
More Information is available on the EHSO website on the following topics:
    Asbestos Management at the University of Manitoba
    University Controlled Products Standard
    University WHMIS Handbook
    Indoor Air Quality
The EHSO website at the University of Manitoba can be found at:
http://www.umanitoba.ca/campus/health_and_safety/


6.0 Emergency Response
The following information refers to the University of Manitoba Campus Emergency Response Plan.
The Emergency Response Policy was formally adopted by the Board of Governors in 1999. The
complete Plan can be found on the Environmental Health and Safety Office page on the University of
Manitoba Web Site at:
http://www.umanitoba.ca/campus/health_and_safety/erp/index.html.


The Campus Emergency Response Plan outlines the role administration will play in managing the
emergency itself. As well, the Plan addresses campus wide issues to ensure the entire community is
equipped to respond. Plan objectives include the following:
1. Education & Awareness - About emergency events that can occur in a University setting and what
managing them may entail, including their risks, ramifications and response requirements. At a
community level this includes raising awareness about the procedures to be followed in specific
situations such as a power outage or blizzard.
2. Emergency Preparedness -- To ensure that a systematic plan exists that can quickly mobilize
University resources and effectively coordinate them. This involves the activities and programs by
which emergency responders are supported and trained in quickly assuming specialized roles. It also
involves evaluating the Plan and actions taken under it to obtain feedback on possible problems.

                                                                                                      13
3. Emergency Management - Includes identifying the participants, their roles and duties and the way
they might operate together. It also includes the responsibilities those individuals and groups can be
expected to assume during a disruptive event.
4. Damage Mitigation - To ensure that any harm incurred is minimized, that event-related needs are
properly addressed and that normal operations are quickly restored.

This Plan is intended to guide the University‘s response to everything from a disruptive or disturbing
incident through to a community-wide disaster. It is also intended to function as the umbrella plan for
all University locations, as well as all departments. Four stages of emergency management are
addressed in this plan:
1. Assessment & Notification -- Is the process by which the event is assessed for its response
requirements and the necessary personnel and resources are summoned.
2. Resource Mobilization -- Is the activating of University personnel and resources, including
departmental emergency plans, staff notification lists, etc. Situation reports are gathered to further
define the event and determine the scale of response required. Briefings with emergency leaders then
determine the response priorities and the deployment of resources begins, including establishing an
Emergency Control Centre (ECC) or Site Command Post (SCP) if required.
3. Resource Coordination -- Is the deployment of resources to event needs. This involves the
activation of roles, area teams and communication networks which can report on and modify their
activities as required. This occurs once the necessary emergency management roles and centres are
ready for overseeing this function.
4. Recovery & Restoration -- Involves the restoration of normal operations following a disruptive
incident, particularly where critical services are concerned. This also includes the long-term resumption
of full operating capacity and evaluating the actions taken under the plan.

6.1 Hazardous Material Spill Control

The EHSO Hazardous Waste Program has a large inventory of spill control equipment available to
respond to emergencies. This inventory includes 55 gallon recovery drums, granular absorbents and
pads, neutralizers and various tools.




6.2 Fire Warden Program


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The Fire Marshall from Environmental Health and Safety Office is responsible for ensuring the
development of a functional fire safety plan. The Fire Marshall provides direction, training support, and
assist in the coordination of Fire Wardens in each area to ensure the building fire safety plan functions
effectively.

The Dean, Director, Department Head or Unit Administrator is responsible for ensuring that a
Chief Fire Warden and appropriate number of Fire Wardens and alternates are appointed and given the
necessary authority to ensure the functional operation of the area fire safety plan and in the event of a
fire emergency, delegate the authority to the Chief Fire Wardens and Fire Wardens to implement the
fire safety plan. The authority will include issuing work orders relating to regular building
maintenance. One Chief Fire Warden and a designated alternate are required per department and a
minimum of two Fire Wardens and two alternates are required per floor. Physical Plant is responsible
for the installation and maintenance of fire safety equipment and for ensuring compliance with all
buildings and fire safety codes.

6.3 Emergency First Aid

The University is in compliance with the Workplace Health & Safety Regulation by providing training
in the one day Emergency First Aid Course to identified First Aiders across campus. It covers CPR plus
first aid for shock, bleeding, stroke, and first aid for injuries unique to the university setting such as
post-exposure to human blood/body fluids, exposures to chemicals and radiation, animal and reptile
bites. Re-certification is required every 2 years. Departments are asked to solicit staff volunteers to be
an area first aid provider. Each department is responsible to provide a current first aid kit and restock it
on a regular basis. Departments whose locations are more than 30 minutes from a medical facility, such
as Glenlea, Carman and Delta Marsh are provided with the Standard First Aid level training, which is a
two day course. The material taught is Emergency First Aid plus spinal injuries, transporting casualties,
heat stroke, severe bleeding, anaphylactic shock, fractures and diabetic emergencies.

6.4 Cardiopulmonary Resuscitation (CPR Level A)

This 4 hour course, taught by the Occupational Health Coordinator, is available free for staff, students
and retirees and was offered throughout the year as a service to the University community.

More information is available on the EHSO website on the following topics;
     Fire Warden Program at University of Manitoba


                                                                                                             15
    Hazardous Materials Emergency Response Procedures
The information can be found at http://www.umanitoba.ca/campus/health_and_safety/




                                                                                    16
7.0 Inspections
The University has established an on-going safety and health inspection program with many elements
and components. The following is a list of various inspection activities on-going at the University of
Manitoba;
    Fire and life safety inspections related to Building and Fire Codes.
    Routine and special inspections of radioisotope permitted areas (including CNSC inspections).
    Routine and special inspections of laboratories using controlled products and biohazardous
       materials.
    Fume hood surveys (face velocity checks, containment checks via smoke tests).
    Biosafety Cabinet inspection and certification.
    Personal safety audits and inspections.
    Construction site safety inspections.
    Safety survey program to improve the storage, use and handling of chemicals and biohazardous
       materials and to evaluate compliance with legislation and guidelines.
    The Asbestos Management Program includes documented monitoring and inspection protocols
       for working with and for the removal of asbestos containing materials.
    Inspection of safety equipment, including eyewash stations and safety showers.
    Inspections in response to specific concerns and requests from staff and students on safety and
       health matters.


8.0 Chemical, Biological and Radiation Safety Programs
The University has comprehensive chemical, biological, and radiation hazard control programs in
place and all staff are expected to work in accordance with legislation and current University
policies, procedures and guidelines. The Biological and Chemical Safety Program ensures that there are
programs in place to address the regulatory requirements for the use of these materials at the University
of Manitoba.
The University of Manitoba‘s Chemical Safety Program covers the following areas:
    WHMIS Coordinators
    MSDS and WHMIS Handbook, NOTE: A 4th (2004) Edition of the WHMIS Handbook is
       available on the Web from the EHSO web page at
       http://www.umanitoba.ca/campus/health_and_safety/.

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    Fume Hood Surveys
    Biological Safety Cabinet Certification
The University of Manitoba‘s Biological Safety Program includes:
    Biological Safety Advisory Committee, NOTE: The Biosafety Guide is available on the EHSO
       website at: http://www.umanitoba.ca/campus/health_and_safety/biosafety/index.shtml.
    University of Manitoba ―Biosafety Guide‖
    Biosafety Permits
    Radiation Safety Program


9.0 Accident and Incident Investigation
All serious and potentially serious incidents are to be investigated, reports prepared and
recommendations identified for follow-up action. Accidents and incidents are investigated in
order to meet legislative requirements, identify the cause and relationships involved in the
occurrence of accidents and incidents and to recommend changes to equipment, procedures and
any other matters that will ensure the health and safety of academic, support staff, students and
visitors to the campus.
The reporting of accidents that have resulted in injury is governed by the Worker Compensation
Board of Manitoba and the Department of Labour, Workplace Safety and Health Division.
All accidents, incidents and near misses (those incidents that could have resulted in injury or
illness) shall be investigated and a report completed on the appropriate forms provided by the
Environmental Health and Safety Office (EHSO). Incidents include the following:
    personal injury
    occupational illness
    fire/explosion
    property and equipment damage
    environmental damage
    near miss incidents (those incidents that could have resulted in any of the above losses)
Forms may be found on the EHSO website at http://www.umanitoba.ca/campus/health_and_safety
The accident/incident report shall be completed by the supervisor responsible for the work activity or
injured worker, in cooperation with the worker or workers involved and a representative of the Local
Area Health and Safety Committee, if requested. The EHSO is available to assist in undertaking the
investigation.
‗Serious Incidents‘ that are required to be reported to the Workplace Safety and Health Division
of Manitoba Labour, shall be investigated in cooperation with the EHSO and members of the


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Local Area Health and Safety Committee or the University central Workplace Health and Safety
Advisory Committee.
‗Serious Incidents‘ reportable to the Workplace Safety and Health Division at 945-3446 include:
a. Death, or serious injury (serious injuries include: fracture of a major bone; amputation; loss of sight,
internal hemorrhage; third degree burns; unconsciousness resulting from concussion, electrical contact,
asphyxiation; poisoning; cuts requiring hospitalization or time off work; any injury resulting in
paralysis; any other injury likely to endanger life or cause permanent disability.
b. Collapse or structural failure of a building, tower, crane, hoist, temporary construction support
system or excavation.
c. An uncontrolled spill or escape of a toxic, corrosive or explosive substance.
d. Explosion, fire or flooding.

9.1 Procedure and Documentation Requirements: Supervisor’s Responsibilities:

    In the event of a serious accidents/incidents/near misses ensure proper medical treatment is
       provided.
    Contact Campus Security at 555 if emergency assistance is required and identify the type of
       assistance required.
    Report the incident immediately to Environmental Health and Safety Office 474-6633.
    Secure the accident scene and maintain it undisturbed, until a member of the Environmental
       Health and Safety Office Arrives to assist . Security can provide tape to rope off the scene and
       assist to secure thew area.
    If necessary, evacuate the area in accordance with emergency requirements.

Supervisor is to complete and submit the following documentation as required:
    Accidents/incidents/near misses Form.
    Workers Compensation Claim for #2 Employer Accident Report.
    Worker‘s Capabilities Form to be given to Employee‘s who are seeing a doctor for a sickness or
       injury and may require modified duties or hours.
Employee‘s General Responsibilities
    In the event of a serious accidents/incidents/near miss, assess if medical treatment is required.
       Call Campus Security at 555 immediately and identify who you are, your location, the help
       required and any other information they request.
    Remain at the scene if safe to do so and provide any assistance you can.

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    Notify your supervisor immediately or if you are seriously injured, notify your supervisor as
       soon as is practicable.
    Provide assistance with an investigation to the best of your ability.


Employee to complete and submit the following documentation as required:
    If you have been injured, complete ―Green Card‖ notice of injury for your supervisor.
    You should keep a copy for yourself.
    If you require medical attention or if you leave the worksite because of the injury, you must
       complete a Worker‘s Compensation Form #3 or contact the Worker‘s Compensation Board and
       report your injury by phone at 945-4100. It will be your responsibility to contact the board and
       submit your documentation.
    You must inform your supervisor as soon as you require medical attention or leave the
       workplace for an injury, so he/she can submit documentation to the Worker‘s Compensation
       Board.
For additional information, please contact the University of Manitoba‘s EHSO at:
http://www.umanitoba.ca/campus/health_and_safety/


10.0 Health and Safety Training Available on Campus
The University has a well developed program for the development and delivery of training programs,
seminars, and workshops. The University makes general safety and health training available on campus
through the Human Resources Training Calendar. These are conducted by the EHSO, in cooperation
with individual Departments and include a wide range of topics. A list of the current awareness,
workshops and training seminars include:
    Asbestos Awareness
    Basic Lab Safety
    Cardiopulmonary Resuscitation (CPR)
    Computer ―Ergonomics‖
    Confined Space Entry Training
    Fire Safety At Work and At Home
    Fire Safety In-Service for Chief Fire Wardens and Fire Wardens
    Hands-on Fire Extinguisher Training
    Health and Safety Orientation


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    Indoor Air Quality
    Radiation Safety Orientation Training (Self Study or Group Session)
    Radiation Safety Workshop for Nuclear Gauges/Moisture Density Gauges
    Radiation Safety Workshop for Radioactive Chemicals (1½ Day Workshop)
    Radiation Safety Training Refresher
    Supervisory ‗Due Diligence‘
    TDG Certification Training
    WHMIS Train-the-Trainer
    Workers Compensation at The University of Manitoba


The EHSO will provide custom training seminars and workshops based upon Departmental requests.
As well, Departments also conduct their own training sessions for specific activities, such as
WHMIS, which are delivered by Departmental personnel.


A EHSO General Safety newsletter is sent to all Deans, Directors and Department Heads and
Biosafety and Radiation Safety newsletters are distributed to selected staff outlining EHSO
programs, activities and services. Physical Plant has recently initiated a quarterly bulletin ―Safety
In Our Workplace.‖

Information bulletins, hazard alerts and pamphlets are posted in many areas for staff and students
or are mailed to staff to inform of the services available to them for training, monitoring or information
on all safety aspects related to University processes. Displays and information booths are also set up at
intervals and information shared with anyone on campus regarding these available services.


For the latest EHSO seminar and workshop listings, visit the EHSO website:
http://www.umanitoba.ca/campus/health_and_safety/


11.0 Health and Safety Committees
The University‘s Workplace Health and Safety Advisory Committee and Local Area Health and
Safety Committees play a significant and vital role in the University safety and health program.
The University Safety Committee system has been established for making recommendations to the
Executive Director of Human Resources on environmental and safety and health matters, as well as
allowing for effective discussion, consultation and resolution of issues. The Committee

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structure includes:
    a general health and safety advisory committee mandated by legislation (WHSAC)
    geographic and service based local area committees to deal with concerns and problems
       peculiar to specific activities and physical areas. (LAHSC) discipline specific advisory
       committees to deal with special interests

11.1 Workplace Health and Safety Advisory committee (WHSAC)

The WHSAC is the recognized Committee required under provincial legislation and meets on a
regular basis. It has representatives from all bargaining units, plus the student union (UMSU),
excluded staff and key administrative departments. It is has made recent proposals to administration on
such topics as smoking on campus, safety audits of campus buildings, first aid services, asbestos
management, traffic control, ergonomics and incident investigation.
The terms of reference for the WHSAC is posted on the EHSO website and minutes of meetings
are also circulated and posted after the meetings take place.

11.2 Local Area Health and Safety Committees (LAHSC)

The Local Area Health and Safety Committees (LAHSC) play an important role in identifying
and dealing with safety and health issues at the Departmental and Area level. Due to the makeup
of each committee and the local nature of their issues, they are able to solve many of their own
problems.
The two most active LAHSC‘s are the Bannatyne Campus LAHSC and the Physical Plant Fort Garry
LAHSC. The Bannatyne and Physical Plant Local Area Health and Safety Committee are very much
involved in all aspects of safety at the University. Bulletin boards are provided, meetings take place
regularly, and training is provided to members of the Committees.

11.3 The Biological Safety and Radiation Safety Advisory Committees

These are discipline specific committees dealing with issue directly related to Biological and
Radiation Safety respectively and make recommendations to University administration for
improvements and changes in programs.
The Biological Safety Committee is responsible for biological hazards to humans which originate
with the use of recombinant DNA molecules, animal viruses, cells or tissue cultures or any other
biochemical or potentially infectious material.
The Radiation Safety Committee is given the responsibility of administering the regulations on
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possession and use of radioactive materials covered by the CNSC Consolidated Radioisotope Licence.
Additional information can be found on the EHSO website at:
     The Terms of Reference for EHSO Committees,
        (http://www.umanitoba.ca/campus/health_and_safety/advisory.shtml)


12.0 Definitions
(adapted from WSH Division document ‘Program Committee Manual’, August 2003)


12.1 What is a hazard?

A hazard is any activity, situation or substance that can cause harm. Occupational hazards are divided
into two broad categories: (1) health hazards, and (2) safety hazards. Generally, health hazards cause
occupational illnesses, such as noise induced hearing loss (NIHL). Safety hazards cause physical harm,
such as cuts, broken bones, etc.

12.2 What is an occupational illness?

Occupational illnesses are usually caused by health hazards. An occupational illness is a condition that
results from exposure to a chemical or biological substance, a physical agent (an energy source such as
noise) or other stressors capable of causing harm. The time that it takes an illness to develop after
exposure to a health hazard is called the ―latency period‖.

12.3 What is probability?

Probability is the chance that a hazard will cause harm. In risk management systems, probability is
often categorized as:
5= frequent (workers are frequently at risk)
4= probable (the hazard is likely to cause harm)
3= occasional (workers are occasionally at risk)
2= remote (the hazard could cause harm, but is very unlikely to do so)
1= improbable (the hazard is unlikely to ever cause harm)


12.4 What is severity?

Severity is the seriousness of the harm that could result from contact with a hazard. It may be described
as:
5= catastrophic (death and/or severe destruction)
4= critical (serious injury, disability, long term health effects and/or significant property damage)
3= serious (lost time injury and/or property damage)

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2= marginal (first aid(minor injury) and/or minor property damage)
1= negligible (no injury and/or property damage)

12.5 What is a risk?

Risk describes the odds that a hazard will cause harm. It refers to the probability and severity of
potential incidents. Risk management is a technique used to identify and control risk caused by
hazards.

12.6 What is risk analysis?

The combination of identifying hazards and assessing their risk is called risk analysis. Risk analysis
can help committee members and the employer to set priorities.


13.0 Fire Safety
13.1 Introduction

This Fire Safety Plan is designed for staff and students at Fort Garry Campus. It is an information
source on the emergency procedures they must take in the event of a fire in any of the buildings and the
responsibility of key personnel. For further information on the University of Manitoba‘s Fire Safety
plan, please visit the EHSO at: http://www.umanitoba.ca/campus/health_and_safety/

13.2 Fire Plan

Each level (zone) has a specific fire safety and emergency exit plan that is tailored to the occupancy of
that level. These plans are prominently posted in the corridors. Chief Fire Wardens and Fire Wardens,
trained to ensure a fire safe environment, are assigned to each area to assist occupants in evacuating the
building, safely contain/extinguish a small fire, and to provide pertinent information to the Fire
Department. Questions about any aspect of the fire safety plan, including the name of the wardens for a
specific area, should be addressed to the Chief Fire Warden of the building or the Fire Marshall,
Environmental Health and Safety Office, telephone: 474-9083.
When in doubt, the following GENERAL FIRE EMERGENCY PROCEDURES shall apply:




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13.3 Fire Orders for All Occupants

All occupants shall be familiar with the University‘s General Fire Emergency Procedures and know the
locations of exits, fire alarm manual pull stations and portable fire extinguishers. Also,
If you have a disability, arrange for a “buddy” system.
If there is fire…
     If you discover or suspect a fire, or notice the presence of smoke that cannot be identified,
        follow the University‘s General Fire Emergency Procedures.
     When evacuating the building, make sure you close doors behind you.
     When the fire alarm sounds:
            o Remain calm.
            o Turn off all heat producing devices. Leave overhead lights on.
     If you are in a suite or office,


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           o Before opening door, feel doorknob for heat. If hot, DO NOT open door. If it is not hot,
               brace yourself against door and open slightly. If you feel air pressure or hot draft,
           o close door quickly.
      If you are confined to your suite or office, inform security; dialing ―555‖ (if using university
       phone i.e. 474 or 789 exchange), ―#555‖ (if using a cellular phone) or the Winnipeg Fire
       Department; dialing ―911‖ (if using personal phone) and report your location.
      If you encounter smoke in corridor or stairwell, stay low and move to the other side of the
       building where another stairwell may be clear, or return to your suite or office.
      When evacuating the building, make sure you take your room key and close doors behind you.
      Remember, DO NOT USE ELEVATORS.
      If you can not get out of a burning building;
           o Find the nearest phone and call the Fire Department at 4-911. Give your exact location.
           o If possible return to a room free of smoke. Seal the cracks around doors and vents, with
               wet cloths if possible.
           o Stay low to avoid toxic smoke and gases.
           o If possible cover you mouth with a wet towel.


14.0 Conclusion
This guide was intended as just that, a guide to occupational health and safety resources available on
campus for students, as well as providing an overview of student‘s rights, responsibilities, and duties
under the university policy.


Now that you have gained knowledge and furthered your interest in learning more about how you can
actively participate in your own health and safety, you are invited to visit the EHSO website for more
information at: http://www.umanitoba.ca/campus/health_and_safety/ or contact them by telephone at
474-6633.

Remember, learning about health and safety will serve you will throughout your working career ahead!




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