Islamic Republic of Afghanistan
Ministry of Commerce & Industries
Human Resources Directorate
Expression of Interest for National or International Financial Management Specialist
under Afghanistan New Market Development Project
Ministry of Commerce and Industries, Afghanistan
Islamic Republic of Afghanistan
Afghanistan New Market Development Project
Consultant Service: Private Sector Development (Individual Consultant)
Project ID Number: P118053
EOI #: PSD/MOCI/C-6
Advertising Date: [16/08/2011]
Closing Date: September 3rd, 2011, 16h00
The Islamic Republic of Afghanistan represented by the Ministry of Commerce and Industries
(MoCI) has applied for a grant from the International Development Association (IDA) toward
the cost of Afghanistan New Market Development Project (ANMDP) and intends to apply part
of the fund to cover the eligible payments under the Individual Consultancy Services contract
for Financial Management Specialist. The project is likely to commence from early June 2011
where the project document is anticipated to be signed.
The Ministry of Commerce & Industries intends to utilize a part of the proceeds of the Grant to
engage a national or international consultant to assist MOCI with the financial management and
capacity development of its staff for a 3 months probationary period with the possibility of
extension to a further two years.
Duties and Accountabilities:
The Financial Management Specialist (FMS) will develop and implement efficient financial
management system and procedures for MoCI and develop and implement financial plan in
accordance with the Government of Afghanistan and World Bank Guidelines.
The FMS is expected to provide support at two levels. He/she has overall responsibility to build
financial and expenditure management systems in MoCI and to establish relationship with the
Ministry of Finance. He/she will ensure that MoCI meets general financial management
obligations and controls imposed by the MoF and Donors; and strive to prepare MoCI financial
and audit staff in meeting those controls.
The consultant will also work closely with the Admin & Finance directorate and will report to
the project director of ANMDP on the following areas:
i) Supporting MoCI generic financial activities such as budget preparation, expenditure
management and financial systems integration
Jointly interpret budget instructions from the Ministry of Finance and ensure that the
MoCI senior officials are aware of the responsibilities.
Assist in overall budget preparation that include preparing estimates of core and
development budgets. Provide mechanisms for coordinating and developing periodic
budgets (including annual and midterm budgets) for externally aided projects.
Process of consultants' and suppliers' invoices for payments i.e. preparation of M16 forms
(payment of orders) for the PMU staff
Maintain relevant accounting records for the PMU operations under the project
Prepare budget and financial management manuals as required.
Monitor development and core budgets expenditures and set up necessary financial
management information systems. Monitor expenditures relating to various donor
supported programs (not channeled through Ministry of Finance) and provide necessary
advice on efficient use of donor funding.
Track monthly and quarterly actual performance variances from the budgeted
performance, and ensure that relevant line departments take measures to correct variances
in the following month/quarter.
Develop and internalize key aspects of accounting, internal controls, record keeping,
financial reporting and monitoring including practices for preparation and maintenance of
transaction vouchers and updating of accounting data, as and when the transactions occur.
Ensure that the mechanism provides for expenditures in accordance with various donor
and fiduciary requirements, and that the accounting meets applicable government and
donor standards. Work closely with the Internal Audit and Control Department.
Prepare the quarterly un-audited financial statements and reports (financial monitoring
reports) required by the World Bank for all the projects it is supporting; and any other
financial reports that may be required by other donors. Ensure that the quarterly un-
audited financial reports required by the World Bank are submitted within the required
time limit of forty-five (45) days after the end of each quarter.
Provide capacity building to staff working on budget and expenditure within MoCI,
including advice to ensure adherence to varied Governmental accounting policies and
Implement Financial Information Systems (FIS) at the level of projects and integrate
them at the MoCI level. Provide necessary monitoring tools at all levels. The FIS should
also be integrated with the overall budget of MoCI.
Provide mechanisms catering to internal as well as external reconciliations of
expenditures on a regular basis.
Coordinate with the Auditor General's office to facilitate the annual audit of the projects
funded by the Bank as per legal agreement requirements.
ii) Supporting ANMDP in establishing Financial and Expenditure management systems
Establish financial and expenditure management systems in the Project Management Unit
consistent with standards as laid out in the Government procedures.
Ensure that the expenditure controls are in place and provide overall supervisory support
by acting as Project Finance Manager. Develop and implement accounting policies for
individual projects, in line with the covenants set out in the funding agreements, as per
the guidelines of external agencies. Ensure expenditures are incurred only after all
requisite approvals are obtained and the procurement guidelines applicable to the project
have been adhered to.
As a financial expert, provide necessary support to project's program implementation at
field level, if required.
Prepare necessary budget and financial management manuals and implement an
Train and coordinate with the Financial Officer recruited by MoCI for the ANMDP.
Develop and institutionalize a Fixed Asset Management system, including policies and
procedures for recording, reporting and valuation of fixed assets. Develop procedures for
preparation and maintenance of Fixed Assets Register in respect of the Fixed Assets
owned by MoCI, which would also include assets purchased or created out of externally
Set out procedures for timely preparation and submission of financial reports, including
provision of necessary supporting documentation necessary for undertaking external
audits. The framework should enable maintenance of accurate and updated accounting
records and documents, including vouchers, ledgers, bank statements, agreements and
Development of a simple data base which should meet requirements of Financial
Management of Contracts issued under the Project.
Develop recording/accounting arrangements of M-16 for facilitating reporting and
reconciliation with the accounts maintained by the treasury.
Any other tasks assigned by the supervisor
Knowledge/Experience, Qualifications/Skills and Abilities Required
At least 5 years experience in the financial management of development programs (10
Experience in the design and implementation of financial management systems for the
delivery of development projects;
Experience with Management Information Systems such as: FreeBalance; ATLAS; and
Experience in the financial management of World Bank funded projects is highly
Knowledge of procurement systems;
Experience working in Afghanistan is desirable;
Proven experience in building capacity of national staff in a challenging operating
Advanced degree in with a relevant financial management focus, and a chartered accounting
Proven financial systems management skills including the developing and institutionalization of
policies and procedures for financial control of development activities;
Fluency in English (ability to speak Dari and/or Pashto languages helpful);
Excellent communication skills: speaking, writing, and listening;
Excellent computer skills including Microsoft Office tools (Word, Excel, and PowerPoint) and
Internet, and accounting software applications;
Demonstrated interpersonal and negotiation skills including diplomacy and tact;
Ability to communicate effectively with persons of various cultures and disciplines;
Ability to determine and review priorities and meet deadlines;
Ability to work in a high pressure environment;
Ability to multi-task and work under pressure;
Ability to work independently and also as an effective team member
Professionalism in appearance and demeanor;
MOCI invites eligible consultants to indicate their interest in providing the services outlined
above. Interested consultants must provide information indicating that they are qualified to
perform the services (CV, brochures, and description of similar assignments, experience in
similar conditions and relevant references).
A Consultant will be selected in accordance with the procedures set out in section V of the
World Bank's Guidelines: Selection and Employment of Consultants by World Bank Borrowers
(revised in January 2011).
Expressions of interest must be delivered to the following addresses below before 1600 hours on
September 3rd, 2011.
Afghanistan Reconstruction and Development Services
4th Floor, Ministry of Economy Building
Malik Asghar Square,Kabul ( Afghanistan)
Contact: Hamid Sherzai