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Guidance for Developing

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									    Public Health Associate Program: Host Site Application Guidance

Eligibility
Host sites for the Public Health Associate Program1 (PHAP) must be public health agencies or
organizations engaged in the delivery of public health services at the community level, including
state, territorial, city, county and tribal entities as well as CDC Quarantine Stations. Applications
will be accepted only from eligible host sites that submit an application to PHAP, utilizing the
PHAP Host Site Application that is available at http://www.cdc.gov/phap/.

Associates will be assigned to work within the host sites’ organizational environments under the
terms of CDC’s Agreement to Detail Civil Service Employees (linked on the CDC PHAP
website). Consequently, host sites must have a signed copy of this document on file at CDC
prior to the start date of the assigned Associate. Questions concerning the Agreement to Detail
should be directed to PHAP at phap@cdc.gov with a Subject Line of “Agreement to Detail
Question – (Health Department name).”


Host Site Requirements
The following program requirements apply to all Associateships:

1. Associateships will consist of two, one-year job assignments suitable for candidates
   possessing a recent bachelor’s degree.2 The assignments will involve implementing public
   health interventions at the community level in two of the Program Areas listed below:

    Program Areas
     STD, TB and/or HIV
     Other Communicable Diseases
     Chronic Disease
     Environmental Health
     Public Health Preparedness
     Global Migration and Quarantine
     Injury Prevention
     Immunization

1
 The Public Health Apprentice Program was renamed the Public Health Associate Program in January 2011.
2
 Although a bachelor’s degree is the minimum requirement, some Associates may have a master’s degree, but this cannot be
assured.




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2. Year 1 and Year 2 assignments must be in different program areas. A Position Description
   and Performance Appraisal Plan will be created for each one-year assignment to reflect
   work in the following eight Activity Areas:

       Activity Areas
        Patient/client interaction to elicit or provide information
        Investigation of public health problems and issues
        Data collection, analysis and reporting
        Surveillance activities
        Public health education
        Provision of public health services
        Community involvement and partnership
        Liaison with other public or private providers and partners

3. The activities of the Associate should relate to and support the development of defined
   PHAP competencies. The competencies reflect the program’s mission to prepare highly
   qualified, entry-level professionals who are capable of meeting the public health workforce
   needs of the 21st century through frontline experience in state, tribal, local and territorial
   public health agencies. Therefore, a detailed plan to develop Associate competencies
   should be documented and noted in the application.

4. Host sites must assure the availability of an on-site Local Supervisor to provide day-to-day
   direction for the Associate, interact with CDC program managers, participate in the CDC
   Orientation Seminar3, conduct Associate performance reviews and develop a detailed
   Associate Development Plan. The Local Supervisor should have direct responsibility over
   the functions to be performed by the Associate to assure that the Associate is provided the
   level of guidance, direction, performance assessment and training needed to perform the
   required job functions.

5. Financial support for work-related, in-state travel and training will be provided by the host
   site (or an appropriate state program) to enable the Associate to carry out assigned work
   and receive the training needed to work effectively in the local environment. Training
   provided by host sites will include both employment training (safety, security, information
   technology, standards of conduct, etc., in accordance with state/local requirements) and
   also program-specific training to enable and enhance work performance.

6. Host sites may apply for more than one Associate. A separate application must be
   completed for each proposed Associate.


Applications
Applications to host a CDC Public Health Associate should provide detailed information about
the Applicant and the proposed Associateship as outlined below. Applications must be
completed on the Microsoft Word application downloaded from the PHAP website and are to be
returned to PHAP as a Microsoft Word document, not a pdf form.




3
    CDC will cover the cost of travel if it is required for local supervisors to participate in the Orientation Seminar.
                                                                                                                           Page | 2
Section I. Overview
1. Name of the organization/agency and the name, title and contact information for a primary
   point of contact for the application.

2. A brief description of the health department or quarantine station requesting to host an
   Associate, including: the services offered by the program, agency organization and current
   priorities.

3. A brief description of the population served by the host agency.

4. Justification for hosting an Associate including a detailed description of the benefits to the
   host site, Associate and CDC.


Section II. Program and Activities for Year 1
1. Identification of the Program Area (see Program Requirements) for Year 1 Associate
   assignments. Year 1 and Year 2 assignments must be in different program areas.

2. Detailed description of the activities the Associate will perform during the Year 1 assignment
   including: Associate responsibilities, timeline, key milestones and relationship to Associate
   competencies.

3. Information on the host site direct supervisor and his/her experience in mentoring and
   training junior staff.

4. A description of the training activities that will be supported by the host site for the
   development of the Associate, including a list of the employment training (required of all host
   agency employees) that will be provided to familiarize the Associate with host agency
   policies and procedures related to security, confidentiality, standards of behavior and use of
   host agency property. Describe in detail any additional formal and informal technical or
   program-specific training to be provided to the Associate to enable and support job
   performance and enhance competency development.
        Please note that the host site is required to support the Associate for trainings that
           will be required in order to complete their activities; this support includes training
           costs, per diem and travel expenses and any incidental expenses related to the
           trainings.


Section III. Program and Activities for Year 2
1. Identification of the Program Area (see Program Requirements) for Associate assignments
   in Year 2. Year 1 and Year 2 assignments must be in different program areas.

2. Detailed description of the activities the Associate will perform during the Year 2 assignment
   including: Associate responsibilities, timeline, key milestones and relationship to Associate
   competencies.

3. Information on the host site direct supervisor and his/her experience in mentoring and
   training junior staff.

4. A description of the training activities that will be supported by the host site for the
   development of the Associate, including a list of the employment training (required of all host
   agency employees) that will be provided to familiarize the Associate with host agency
   policies and procedures related to security, confidentiality, standards of behavior and use of
                                                                                              Page | 3
   host agency property. Describe in detail any additional formal and informal technical or
   program-specific training to be provided to the Associate to enable and support job
   performance and enhance competency development.
        Please note that the host site is required to support the Associate for trainings that
          will be required in order to complete their activities; this support includes training
          costs, per diem and travel expenses and any incidental expenses related to the
          trainings.


Evaluation Criteria
Applications must demonstrate the ability to provide a comprehensive two-year work experience
that: (1) is suitable for candidates possessing a recent bachelor’s degree but lacking significant
work experience; (2) has well-defined activities in all of the eight designated Activity Areas; and
(3) occurs as a sequence of two assignments in different programs as outlined in the Program
Requirements. Proposals that address these critical factors will be evaluated and application
forms will be scored based on the following criteria:


Scope of Associate Assignments (50 points)
 Demonstrates ability to provide a comprehensive two-year work experience integrating the
   Associate(s) into the day-to-day work and mission of the host agency.
 Addresses the PHAP Competencies and provides qualifying experience for Public Health
   Advisor positions at the GS-9 level and their functionally equivalent positions at state, tribal,
   local or territorial health agencies.

Supervision (25 points)
 Demonstrates that the host site direct supervisor has expertise in the work to be performed
   by the Associate.
 Ability to provide daily work assignments, communicate performance expectations and
   monitor work output of the Associate.
 Commitment to provide appropriate review, evaluation, guidance and direction.

Training (25 points)
 Develops and presents a training plan that will support the Associate gaining knowledge of
    relevant policies and procedures for the assignment, including policy, procedures and
    security and safety within the local host organization
 Shows skills and expertise that will enable the Associate to quickly become proficient in the
    assignment.
 Demonstrates that all training directly related to the host site application will be provided by
    and paid for by the host site.

Other
 CDC may take into consideration other programmatic requirements and equitable
   distribution across geographic areas and demographic populations served.




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How to submit Applications
Applications must be submitted electronically as email attachments to phap@cdc.gov, with the
subject line “PHAP Host Site Application – (your health department name)”. Applications must
be completed on the Microsoft Word application downloaded from the PHAP website and are to
be returned to PHAP as a Microsoft Word document, not a pdf form. Attach the Public Health
Associate Program Responsibilities document (included at the end of this direction packet),
signed by a host site representative, with the application.

If there is a problem sending the form through e-mail, please contact phap@cdc.gov with your
return contact information and a PHAP Team Staff member will contact you to discuss a
resolution or alternative arrangements.


Application Deadline
Applications must be received through e-mail no later than 11:59pm (Eastern) on February 21,
2011.




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            Public Health Associate Program:                     Competencies

1. Analytic and Assessment Skills
    1.1 Monitors community health risks
    1.2 Investigates community health problems
    1.3 Performs surveillance activities including data collection and analysis (e.g., collecting
        morbidity reports, NEDSS, NEPS, cancer registries)
    1.4 Uses technological information systems for public health application
    1.5 Disseminates information that is evidence-based and from professional sources
    1.6 Adheres to ethical principles in the collection, maintenance, use and dissemination of
        data and information



2. Program Planning Skills
    2.1 Identifies information required in the program planning process (e.g., expresses the
        problem statement)
    2.2 Gathers information for use by program officials to inform program planning decisions
    2.3 Participates in program planning processes (e.g., assists in the development of goals
        and objectives, timelines, resource needs, evaluations)
    2.4 Applies planning and program-specific implementation strategies to address public
        health needs (e.g., community blood screening, development of youth activity
        programs)
    2.5 Describes the public health laws and regulations governing public health programs



3. Communication Skills
    3.1 Demonstrates active listening skills
    3.2 Communicates in writing and orally to target audiences with linguistic and cultural
        proficiency
    3.3 Addresses sensitive issues with decorum, tact and diplomacy
    3.4 Responds to electronic, written, verbal and non-verbal communications with courtesy
        and respect
    3.5 Communicates information that is clear, current and factual
    3.6 Communicate strategies in forums or community meetings
    3.7 Applies communication and group dynamic techniques (e.g., principled negotiation,
        conflict resolution and risk communication) in interactions with individuals and groups



4. Cultural Competency Skills
    4.1 Recognizes the role of cultural, social and behavioral factors in the accessibility,
        availability, acceptability and delivery of public health services
    4.2 Uses colleagues’ diverse experiences as a resource to serve targeted populations
    4.3 Uses cultural and social aspects to increase an intervention’s effectiveness




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5. Partnership and Collaboration Skills
    5.1 Identifies stakeholders, community assets and resources
    5.2 Educates community groups on health issues and solutions for public health initiatives
        (e.g., TB prevention practices, STD/HIV testing information)
    5.3 Develops working relationships with team members and colleagues within the public
        and private sectors for the purpose of improving public health
    5.4 Collaborates with community partners to promote the health of the population
    5.5 Describes the partnership between governmental, inter-governmental and non-
        governmental organizations in the delivery of community health services



6. Public Health Practice and Knowledge Skills
    6.1 Defines the roles, responsibilities and contributions of various organizations and
        agencies to specific federal, state, tribal, local and territorial public health programs
    6.2 Adheres to laws, regulations, policies and procedures for ethical public health practice
        (e.g., HIPAA, restaurant inspection policies, administrative codes)
    6.3 Identifies how work activities and skills relate to the Core Public Health Functions and
        Ten Essential Services of Public Health
    6.4 Describes the basic public health sciences (e.g., laboratory, biostatistics,
        epidemiology, environmental health sciences, health services administration and social
        and behavioral health sciences)



7. Financial Planning Skills
    7.1 Describes components of a budget
    7.2 Describes federal public health funding mechanisms



8. Leadership and Systems Thinking Skills
    8.1 Uses individual, team and organizational learning opportunities for personal and
        professional development
    8.2 Uses feedback received during peer review, mentoring and coaching opportunities for
        skill development
    8.3 Examines professional development plans on an ongoing basis with assigned
        supervisors to track knowledge increase and skill development
    8.4 Uses the chain of command at CDC and in the field to address issues or concerns
    8.5 Describes how public health operates within a larger system (e.g., political, health
        care)
    8.6 Describes how changes in the public health system in the larger social, political and
        economic environment impact organizational practices




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          Public Health Associate Program:                       Responsibilities

CDC will, for each Associate:
      Pay the salary, benefits and other incidental expenses related to CDC requirements
      Complete all the performance plans and reviews
      Train on basic CDC policy and procedures
      Support the Associate for travel or other incidental expenses for all CDC required
       trainings
      Assign a CDC PHAP supervisor
      Share competency information with host site
      Build a training plan based upon competencies
      Plan and distribute information about monthly webinars and other training events
      Complete all supervisory and administrative requirements for Associates for CDC-
       related policies
      Maintain contact with the host site on PHAP administrative and Associate-related
       matters

The Host Site will, for each Associate:
      Provide day-to-day direct supervision
      Support all training directly related to the host site activities, including host site
       orientation and programmatic training; support includes covering all training costs and
       associated travel costs
      Support the training plan and build the Associate’s skill set to meet the program
       competencies
      Complete information on the monthly activity report
      Provide updates for mid-year and end-of-year performance appraisals to the CDC PHAP
       supervisor
      Provide all workplace supplies and incidentals, including but not limited to, a work
       station, computer, phone and required activity materials
      Work with CDC to allow the Associate access to CDC secure internet system through
       the host site computer network/firewall
      Attend any host site supervisor trainings and webinars, as able through local policy and
       work-time limitations. If the CDC training requires travel, CDC will pay for all travel costs
       for the host site supervisor
      Maintain contact with CDC on Associate-related matters and other health department
       matters that may impact the Associate or PHAP
      Participate in CDC site visits to the host site



To be signed and returned with Host Site Application.




___________________________________________________________                         ___________
Host Site Representative Signature/ Title                                           Date




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