THE DAPHNE II PROGRAMME (2004-2008) by EuropeanUnion


									                       THE DAPHNE II PROGRAMME (2004-2008)

                              CALL FOR PROPOSALS 2006-1

This call for proposals aims at selecting high quality projects that will be co-funded by the
European Commission and that will be implemented (approximately) from the final quarter of
2006 for 12 or 24 months. Only new projects will be eligible for support; projects that have
already begun will not be eligible.
Please note that there is only one call for proposals in 2006.

I.      Objectives of the Daphne II Programme
The general objectives of the Daphne II Programme are to:
•    contribute to ensuring a high level of protection of physical and mental health by the
     protection of children, young people and women against violence, by the prevention of
     violence, by the provision of support for victims of violence and by the protection of
     groups at risk;
•    increase the knowledge base on the mechanisms of violence and on the treatment of
     perpetrators and to improve the collection of data on violence in Europe; and
•    assist and encourage NGOs and other organisations active in this field and promote
     transnational actions.

The specific objectives of the Daphne II Programme are divided into 7 categories:
•    Development and implementation of treatment programmes
•    Awareness-raising activities targeted to specific audiences
•    Identification and exchange of good practice and work experience
•    Mapping surveys, studies and research
•    Field work with the involvement of the beneficiaries
•    Creation of sustainable multidisciplinary networks
•    Training and design of educational packages.
II.      Priority areas in 2006
All projects submitted must clearly fulfil both the general and the specific objectives of the
Daphne II Programme and will be judged against the criteria set forth in Sections VI-IX
In 2006, the European Commission is particularly seeking proposals for project activity in the
priority areas described hereafter. Applicants should be clear which of these priority
categories their proposal fulfils.
Projects submitted outside these priority areas will be considered but only where they clearly
do not duplicate actions already taken or being taken, and demonstrate innovation and/or are
clearly European in scope.

1.       Peer violence and peer protection mechanisms
•     mapping, studies, surveys and beneficiary-led explorations to understand better violence
      against children by children, against young people by young people, and against girls and
      women by girls and women (including identification of vulnerability factors, profile of
      perpetrators, circumstances and contexts in which violence occurs, current responses);
•     mapping of existing research and programming in the area of peer violence and protection
      from peer violence with a view to identifying good practice and valuable lessons, and
      actions to share these conclusions with practitioners at European level;
•     development, testing and implementation (ideally with the involvement of beneficiaries)
      of mechanisms to prevent peer violence, protect vulnerable children, young people and
      women, and deal appropriately with perpetrators of such violence;
•     development, testing and implementation of programmes for use in educational
      establishments (primary, secondary, tertiary, vocational and other) to increase
      understanding of peer violence and promote zero tolerance of it;
•     recommendations at European level on frameworks, structures, and actions designed to
      impact upon the circumstances and contexts of peer violence in order to reduce or
      eliminate it.
2.       European legislation relating to violence
•     mapping of existing legislation in all Member States relating to all forms of violence, and
      provision of the results in a form that can be readily updated and widely circulated; to
      include also recommendations at European level on future directions for legislation
      relating to violence;
•     exchange of experiences and lessons relating to legislation and its enforcement, designed
      to build the capacity of practitioners in the law enforcement, judicial and para-legal fields
      and to propose practical recommendations for reform and enhanced enforcement.
3.       Participation of children, young people and women in violence prevention and
         victim support
•     in collaboration with children and young people, mapping and/or surveys of young
      people’s attitudes to violence; their suggestions for mitigating or preventing it; concrete
      ways in which young people can themselves be involved in preventative, protection
      and/or victim support-related actions; and recommendations for actions to be taken;
•     direct action projects mobilizing children and young people in providing support to
      victims of violence within the context of school, family and youth community venues
      (clubs, sports groups, community centres etc);

•    direct action projects mobilizing women survivors of violence to provide victim support
     and to reduce the risk of other women becoming victims of violence, including the
     creation of sustainable networks for this purpose and/or training packages to build
4.      Indicators and related data collection

In order to contribute to better statistical surveying of violence, and to harmonized and
comparable data collection, the call will give priority to the development of indicators and
related data collection in the areas of:

•    violence against migrants (children, young people and women);

•    violence against people living and/or working on the streets;

•    violence in the family.

5.      Extraction of policy issues from work achieved by Daphne-funded projects

Based on the experiences of Daphne-funded projects, the Programme can contribute to the
development of policy at local, national and/or European levels. Priority will be given to
studies extracting policy issues in the areas of:

•    institutionalisation and de-institutionalisation of children;

•    violence in the home including conjugal and intimate partner violence;

•    violence against women working in the sex sector, including women in situations of
     forced labour and/or trafficking.

6.      Exchange, adaptation and use of existing good practices

It is expected that projects submitted in this category of action will demonstrate how the
‘good practice’ has been evaluated and identified, and will cover most, if not all, of the
Member States. Priority will be given to projects aiming to:

•    develop, adapt and implement existing training packages developed under Daphne;

•    provide capacity-building and sharing of expertise relating to the treatment of perpetrators
     of violence.

III.      Who can apply?

Legal status:

The Daphne II Programme is open to participation by non-profit private organisations and
public authorities and institutions (local authorities at the competent level, university
departments and research centres). Please note that public bodies at national/central level are
not eligible for Daphne funding. Participating organisations must show in their application
that they have experience in working to prevent and to combat violence against children,
young people and women; or to protect against such violence; or to provide support for
victims; or to implement targeted actions to promote rejection of such violence or to
encourage attitude and behaviour change towards vulnerable groups and victims of violence.


The participating organisations must be based in one of the 25 Member States of the
European Union or the EFTA/EAA countries.

In addition, organisations from Bulgaria, Romania, Turkey, Albania, Bosnia and
Herzegovina, Croatia, the former Yugoslav Republic of Macedonia and Serbia and
Montenegro may participate in project activities as associate partners (in accordance with the
conditions laid down in their respective European Agreements and/or Framework Agreements
with the European Community for their participation in Community programmes). However,
in order for organisations from these countries to be eligible for funding from the European
Commission under a Daphne project, these countries must have entered into specific
agreements with the Commission regarding financial participation in the Programme. As of
date, none of these countries has entered into such an agreement. Therefore, only participation
without EC funding is allowed for organisations from these countries.


Proposals must be presented by a partnership of at least two eligible organisations from two
different EU Member States or EFTA/EEA countries.

In each partnership, a ‘Coordinator’ (promoting organisation or lead organisation) must be
chosen. This Coordinator will submit the proposal for the Commission’s appraisal. The
Coordinator will be responsible for managing the project, coordinating all tasks, liasing with
the Commission and managing the budget.

All other organisations participating in the partnership (‘Partners’ and ‘Associate Partners’)
must complete and sign a partnership declaration, which must be included as part of the
application. ‘Partners’ are those organisations participating in the project that are eligible for
funding (from EU and EFTA/EEA States), and ‘Associate Partners’ are those organisations
participating in the project on a non-funded basis (from the other participating countries).

An applicant may apply for support for several separate projects. In this case, separate
applications should be submitted. Only one application is required for each project.
Applicants may also participate as partners in projects submitted by other organisations.

IV.    Budget and financial aspects

In 2006, the budget available for projects is EUR 9,085 million.

The Commission’s contribution towards a single project in any 12-month period must be
between EUR 50,000 and EUR 175,000. The Commission will determine the amounts of
financial assistance to be awarded, based on the available budget.

The Community’s financial contribution may not exceed 80 per cent of the total direct eligible
cost of the action in any 12-month period. Each applicant will therefore have to secure
complementary funding from other sources to cover the balance of the project costs. This
complementary funding must be secured and demonstrated in the application.

Contributions in kind are not accountable in the co-financed amount and are not taken into
account in the calculation of the EC co-funding. However, they may be taken into
consideration in the evaluation of the proposals. A minimum of 20 per cent of the total
eligible costs must therefore be provided as a cash contribution, either from the applicant
organisation and/or partners, or from another donor source.

Project funding is based on the principle of shared costs. If the amount awarded by the
Commission is lower than the amount requested by the applicant, it is the responsibility of the
applicant to find the additional amount required or to reduce the total cost of the project.

Information and guidance on eligible costs can be found in the guidelines available on the
Daphne website:

Selected projects will begin as soon as the grant agreement is signed by both parties. No
expenditure is eligible before the starting date of the grant agreement.

For 12-month projects, an advance payment of 70 per cent of the Commission’s contribution
will be paid within 45 days of the Commission’s countersignature of the grant agreement.
The balance will be paid once the Commission has accepted the final report and financial

For 24-month projects, the 70 per cent advance payment will be paid within 45 days of
signature of the grant agreement. A further 20 per cent will be paid at the satisfactory
completion of the first year of activity. The final 10 per cent will be paid on acceptance of the
final report and financial accounts.

At the time of payment of the balance, the amount granted will be proportionate to the real
cost of the project and will be reduced proportionally where the total real costs turn out to be
lower than the total estimated costs.

Commission grants are attributed for non-commercial purposes only and projects must be
strictly non-profit making.

V.     What form should the application take?

Applications must include the following documents to be eligible.

      Documents                            Comments                             Number of copies

Grant Application         Completed by Applicant in WORD (in                 1 signed original + 3
Form for 2006-1           EN, DE or FR)                                      photocopies

                                                                             + electronic version

ANNEXES (all 9 sets obligatory):

1. Partner Declaration 1 form for each Partner and Associate                 1 signed original + 3
   Form                Partner (in EN, DE or FR)                             photocopies of each
                                                                             partner’s Declaration
                          1 form for each source of co-financing
2. Co-financing                                                              1 signed original + 3
                          other than from Applicant, Partners or
   Declaration Form                                                          photocopies for each
                          Associate Partners (in EN, DE or FR)               source of funding
                          [Note that applicants declare their co-financing
                          by signing the Budget Form and partners by
                          indicating a financial contribution on and
                          signing the Partner Declaration Form.]

3. Budget Form            Completed in EXCEL                                 1 signed original + 3
                          [Note that the form is protected and most
                          calculations are automatic]                        + electronic version

4. Staff Cost Analysis    Completed in EXCEL (included as                    1 signed original+ 3
   Form                   separate sheets in the Budget Form)                photocopies

5. Timetable              Completed in EXCEL (included as last               4 copies
                          sheet of the Budget Form)

6. Financial              Typewritten, signed and stamped by                 1 signed original
   Identification         both the bank and the Applicant’s legal
   Form                   representative

7. Declaration on         Completed and signed by Applicant (in              1 signed original
   Exclusion Criteria     EN, DE or FR) to certify that it is not in
                          one of the situations listed under the
                          Exclusion criteria (Section VI below)

8. Applicant’s Articles This is to allow verification of the                 1 copy
   of Association or    applicant’s legal status and that it is
   Statutes, as         properly constituted under the law

9. Annual Financial       This is to allow assessment of the                 1 copy of each annual
   Report / Accounts      applicant’s financial capacity.                    report
     for the last 3 years     NOTE: This requirement is not
     available                applicable for universities and public

In addition, applicants should submit the following supporting documents, if they exist:
      - Certificate of legal registration of applicant organisation;
      - List of members of the Board of Directors or executive officers;
      - Annual technical/narrative report of the applicant organisation for the previous year;
      - Most recent audit report by independent authorised firm of auditors;
      - References concerning participation in EC-financed activities.

VI.      Exclusion criteria

Candidates shall be excluded from participation to a call for proposals if:

a)       they are bankrupt or being wound up, are having their affairs administered by the
         court, have entered into an arrangement with creditors, have suspended business
         activities, are the subject of proceedings concerning those matters, or are in any
         analogous situation arising from a similar procedure provided for in national
         legislation or regulations;

b)       they have been convicted of an offence concerning their professional conduct by a
         judgement which has the force of res judicata;

c)       they have been guilty of grave professional misconduct proven by any means which
         the contracting authority can justify;

d)       they have not fulfilled obligations relating to the payment of social security
         contributions or the payment of taxes in accordance with the legal provisions of the
         country in which they are established or with those of the country of the contracting
         authority or those of the country where the contract is to be performed;

e)       they have been the subject of a judgement which has the force of res judicata for
         fraud, corruption, involvement in a criminal organisation or any other illegal activity
         detrimental to the Community’s financial interests;

f)       following another procurement procedure or grant award procedure financed by the
         Community budget, they have been declared to be in serious breach of contract for
         failure to comply with their contractual obligations;

g)       they are guilty of misrepresentation in supplying the information required by the
         contracting authority as a condition of participation in the contract procedure or fail to
         supply the information;

h)       they are subject to a conflict of interest.

VII.   Eligibility criteria
All grant applications will be assessed against the following eligibility criteria. If an
application is declared ineligible, it will not be considered for evaluation and the Commission
will inform applicants of such decision before the evaluation starts.
Please note that the Commission applies these criteria strictly and will not, in respect of
the principle of equal treatment, allow applicants to correct or complement their
applications after the deadline for submissions. Thus, if any of these criteria is not
fulfilled, the proposal will be adjudged ineligible.

a)     The grant application must have been submitted by the deadline set forth in Section X
       below, i.e., 10 February 2006;
b)     The Applicant and each Partner and Associate Partner must be eligible to participate
       in the Daphne II Programme (legal status and country of origin);
c)     All sections of the Grant Application Form must be completed (or reasons must be
       given in the form as to why a certain section may not be relevant/applicable);
d)     The original of the Grant Application Form submitted to the Commission must have
       been signed by the legal representative of the applicant organisation;
e)     All of the nine sets of required Annexes must be attached to the Grant Application
       Form. Applications lacking any of these required annexes will be declared ineligible;
f)     The Community grant applied for must be lower or equal to 80% of the total eligible
       cost of the project and be between EUR 50,000 and 175,000 for any 12-month period;
g)     The applicant must have provided written proof, through the signed Budget Form, the
       Partner Declaration(s) and Co-financing Declaration(s), that it has secured co-
       financing of at least 20% of the total eligible cost of the project.

VIII. Selection criteria

The following criteria will be evaluated for all eligible proposals:
a)     The grant application must describe a project that satisfies the objectives of the
       Daphne II Programme;
b)     The organisation submitting the application must have sufficient operational, financial
       and professional capacity to manage and complete the project;
c)     The proposed budget must be sufficiently detailed to allow for an assessment of all
       individual costs. The budget must be commensurate with the activities of the project.
       It should show that the grant requested is the minimum necessary for completing the

IX.    Award criteria

The proposals meeting the selection criteria will be the subject of an in-depth evaluation that
will rate response to the following 35 questions:
A. Proposal objectives
1     Is the statement of the problem being addressed clear and precise?
2     Do the proposal objectives match the Daphne priorities for the current year?
3     Is the project a new action (rather than a continuation or a replication)?
      Is the project innovatory or, if not, could it properly be described as ‘new’ in relation to
      its geographical coverage, subject area, methodology or outputs?
      Does the proposal demonstrate adequate and appropriate preparatory work, including
5     sufficient awareness of the current state of knowledge and work already done in the
      specific area addressed?
B. Proposal targets
      Are the beneficiaries (both direct and indirect beneficiaries) clearly identified and
6     consistent with the scope of the Daphne II Programme and the problem addressed by the
      Are the intermediaries/target groups (those recipients of the actions who will in turn have
7     an impact on the beneficiaries, such as teachers, medical staff) identified, appropriate and
      accessible by the project?
C. Proposal design and means
      a) Actions and approach
8     Are the actions proposed suitable to the nature of the problem and desired outcomes?
      Are the approach and methodology proposed suitable to carry out these actions, to the
      nature of the problem and the desired outcomes?
10    Are the actions proposed realisable within the proposed time frame?
11    Are the actions proposed realisable within the proposed budget?
      Are the meetings or events proposed necessary to ensuring project progress and desired
13    Are the timetable and workplan clear, appropriate and realistic?
      b) Partnership
      Are the various types of expertise brought in by the partners necessary and sufficient (is
      it a multidisciplinary cooperation)?
15    Are all partners involved in the actions proposed (or are some partners superfluous)?
      Is the partnership proposed adequate to carry out the actions and to achieve cross-EU
      c) Project coordinator
      Has the project coordinator (the person) the necessary expertise and experience to
      manage the project and the achievement of the desired outcomes?

     Are the proposed actions and responsibilities clearly and appropriately allocated among
     the lead organisation and the partners?
     d) Risk and control
19   Is due attention paid to any ethical issues related to the methodology chosen?
     Is the risk analysis adequate and have the necessary contingencies been built into the
     Does the proposal include actions or mechanisms for monitoring progress, identifying
     problems and, where necessary, modifying the action?
     Are there effective plans in place for evaluation of the project during its lifetime
     (external or internal, formal or informal)?
D. Proposal expected outputs and outcome
23   Are the expected outputs of the project an adequate solution to the problem stated?
     Are the expected outputs of the project likely to have a positive impact on the
     Could the expected outputs be a useful contribution to European understanding of the
     problem stated?
E. Proposal follow-up, sustainability and visibility
     Are there effective plans in place for appropriate and timely dissemination or sharing of
27   Are the outputs and outcomes of the project likely to be sustainable?
28   Are there plans to ensure appropriate further funding after project end?
     Has consideration been given to replicability or adaptation of the outputs in other
30   Is due visibility planned to be given to the Commission’s support and contribution?
F. European policy and added value

31   Does the approach taken conform to EU policy and current approaches in this area?
     Are the actions proposed likely to contribute to the development or implementation of
     EU policy or initiatives?
     Does the proposal present a European dimension (geographical coverage or
     complementarity of unique expertise or trans-European concept)?
34   Does the proposal deserve support at European level (compared to local or national)?
     Does the proposal make a positive contribution to the development of the Daphne
35   Programme by building on past experiences within the Programme and developing them

Once the evaluation procedure is completed, including receipt of the Programme Committee’s
opinion and the Commission’s decision, the Commission will inform each applicant of the
final decision taken, including reasons for rejection, and of the next steps. The Commission
will then set in motion the procedures necessary for preparation of the grant agreement
(including dialogue with the applicant concerning any necessary technical and financial
adjustments as well as procedures relating to expenditure commitments).

X.     How and where to send the grant application form

The forms necessary for the grant application, its annexes and guidelines for applicants can be
accessed and downloaded from the Daphne website at the following address:

For reasons of efficiency, the Commission strongly urges applicants to submit their
applictions in English, French or German. However, the guidelines to applicants are available
in all the EU languages.

In order to assist applicants with their submissions, a list of Frequently Asked Questions
(FAQ) are available on the Daphne website. If you do not find the answer to your question in
the FAQ, please contact the Daphne Helpdesk by e-mail to:


The completed application form and its annexes must be submitted to the Commission by:

               10 February 2006

a)     by mail (date as postmark) to the following address:

              Directorate-General for Justice, Freedom and Security
              Unit JLS.C.4 - Financial Support for Justice, Rights and Citizenship
              LX 46 02/155
              B -1049 Brussels

b)     OR delivered in person or through an intermediary before 16.00 on 10 February
       2006 (a receipt will be provided by the Commission services) to the following address:
               CENTRAL MAIL DEPARTMENT (Registered post)
               Att: DG JLS/C4
               Rue de Genève 1
               1140 Brussels (Evere)

The envelope should in both cases be clearly marked:


Grant application forms sent by e-mail or by fax will not be accepted.



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