Farmington Girls Fastpitch Association
Approved February 7, 2000
Revised July 27, 2010
In January of 2000 there were changes made to the By-laws of the FGFA. One of those changes was to remove
"operational" issues from the By-laws and establish an "Operations Handbook."
While the By-laws required at least two meetings of the board of directors to change a by-law, the Operations
Handbook is open to change by a vote of the FGFA Board of Directors. This allows the board to make decisions
and changes that are in the best interest of the athletes in the Association, to the best of their ability.
Table of Contents:
Section 1 Program Overview
Section 2 Code of Ethics
Section 3 Grievances
Section 4 Fundraisers – Association
Section 5 Fundraisers – Teams
Section 6 Donations
Section 7 Tournaments
Section 8 National Tournament
Section 9 In House Program
Section 10 Recreational Program
Section 11 Traveling Program
Section 12 Fall Ball
Section 13 Club Program
Section 14 Registrations, Fees, Volunteer Deposits & Refunds
Section 15 Eligibility, Suspensions & Refunds
Section 16 Communication
Section 18 Health and Safety policies and procedures
Section 19 Conflict of Interest Policy
FGFA HANDBOOK PAGE 1 REVISED JULY 2010
Section 1: Program Overview:
The objective of the Farmington Girls Fastpitch Association is to ensure equal and fair application of its policies to
all members. It is also meant to prevent board members and coaches from using their position to gain an unfair
advantage. As the Association grows and leadership changes, it is expected that these policies will remain the
foundation of the Association until such time it is necessary to restructure the program.
This Association will remain an open league for Independent School District 192, where any and all girls who meet
the age eligibility requirements are given equal opportunity to participate. It is the responsibility of the
Association to continually assist the players and their coaches to improve the overall ability level. It is also the
responsibility of the Association to offer competition commensurate with the ability and commitment level of the
players. Beyond the game of softball itself, the Association will also endeavor to instill a sense of sportsmanship,
teamwork, accomplishment, commitment, and respect.
Section 2: Code of Conduct – Parents, Players & Coaches
All parents, players and coaches will be required to read and sign FGFA‟s code of conduct policy
Parent Code of Ethics & Responsibilities
As a parent I pledge to:
1. Help my child set realistic goals. Sports' primary value is the opportunity for self-development.
2. Be realistic about my child's ability.
3. Control negative emotions and think positively. At games, yelling at players, game officials or coaches is
prohibited. Be a positive role model.
4. Understand and respect the differences between parental roles and coaching roles. While parents are
ultimately responsible for their child's development, they must leave the coaching to the coach.
5. Communicate openly with my child's coaches. (Coaches are not to be approached during games over a
disagreement concerning their decisions.)
6. Practice with my child in order to achieve skill development.
7. Become familiar with the techniques and rules of the sport.
8. Make sure my daughter has transportation to and from all games and practices.
Coaches Code of Ethics & Responsibilities
As a Coach I pledge to:
1. Place the emotional & physical well being of players ahead of personal desire to win.
2. Treat each player as an individual.
3. Do my best to organize practices that are fun & challenging.
4. Ensure that I am knowledgeable in the rules of the sport that I coach and teach these rules to my players.
5. Be patient.
6. Be fair.
7. Be consistent - apply rules equally to all players.
8. Treat each player, coach, official & parent with respect & dignity.
9. Refrain from profanity during games & practices.
10. Be available to my players & their parents.
11. Place each player in positions where they have the best chance to succeed.
12. Never consume any illegal drugs. Never be under the influence of alcohol prior to practices or games.
13. Communicate issues as they arise in a clear & timely manner, to players, parents & the league.
14. All head coaches are required to attend FGFA and a minimum of 1 Non-FGFA coaches' clinic before
coaching a team.
FGFA HANDBOOK PAGE 2 REVISED JULY 2010
Athlete's Code of Ethics & Responsibilities
As a Player I pledge to:
1. Follow the rules of the sport.
2. Accept decisions of the coaches & game officials without showing inappropriate emotions. I.E. arguing
3. Refrain from unsportsmanlike gestures, cheers or language.
4. Show respect for property & equipment.
5. Treat each player, coach, official & parent with dignity & respect.
6. Display modesty in victory & graciousness in defeat.
7. Place the team goals at a priority over any individual goals.
8. Give the team my best effort at all times.
9. Understand that at the traveling level there are no guarantees of playing time or position.
10. All playing opportunities must be earned at games and practices, and are determined by ability,
attendance and attitude.
11. Encourage & build up my teammates.
12. Attend all practices & games - coaches to receive notification prior to practices or games that cannot be
attended. Excused absences do not guarantee playing time.
13. Never use tobacco, alcohol or illegal drugs.
14. Stay informed - relay schedules of games, practices, etc. to parents.
15. Remain orderly and stay within assigned team area during games.
16. Communicate clearly & in a timely manner with coaches on relative issues as they arise.
Section 3: Grievances – All FGFA members have the right to file a grievance. All grievances must follow these
1. Submit a written description of grievance to FGFA President.
2. The grievance committee will consist of: Two Board Members & Three Non-Board Members.
3. A grievance should be submitted in writing to the grievance committee of FGFA, within 10 days, with
grievance details being specific as possible.
4. The grievance committee will meet within 10 days, upon receiving the complaint, with all parties involved.
5. All parties involved will be given a chance to present their side of the incident.
6. The committee will discuss & decide the issue after all parties involved have been dismissed and will
notify the parties of their decision in writing within 48 hours.
7. Any person has the right of appeal on the decision of the committee to the Board of Directors.
Section 4: Fundraisers – Association
All players in FGFA will be required to participate in our Fundraiser program.
As a board we have some long term and short term goals we would like to achieve for the benefit of everyone
involved with FGFA.
Short Term Goals – As of 2010:
1 Major Fundraiser each year, with some small fundraisers to build program unity.
*Purchase New Quality Equipment *Implement Coaches Clinics
*Field a 16U Team *Purchase New Quality Uniforms
Long Term Goals – As of 2010:
1 Major Fundraiser with additional small fundraisers.
*Lower League Fees *Coaches / Player Clinics
*Off Season Training *Off Season Dome Team(s)
*Purchase Land/Complex for FGFA
Section 5: Fundraisers – Teams
Teams looking to qualify for Nationals may submit a request to the fundraising director to schedule a fundraiser.
All funds raised must be used in accordance to 501C 3 Guidelines.
FGFA HANDBOOK PAGE 3 REVISED JULY 2010
All funds from team fundraisers are set aside in the general fund until the team qualifies for Nationals. The board
of directors will allocate up to 90% of the funds to expenses related to National Tournament following the 501C3
Section 6: Donations – Donations must be accepted by the board and will be distributed at the Board‟s
discretion. Specific donations to a team must be accompanied by a written request with the intent of donation.
Section 7: Tournaments
In House teams will participate in a year end tournament here in Farmington.
Recreational league teams may participate in the league tournament at the end of the season.
Travel teams will participate in tournaments. Tournaments are based on coach‟s selection and Board approval.
All tournament requests must be submitted to the travel director. As part of their registration fees, travel teams
will participate in the FGFA tournament, league tournament (qualifier for state), State tournament (if qualified) and
10U – one additional tournament 12U & 14U – two additional tournaments
Teams may participate in additional tournaments at the expense of the parents. Coaches will need to submit
tournament request and payment to the travel director for approval.
Section 8: National Tournaments (Travel teams) – Participation in a National Tournament is not included in
registration fees. Teams have the opportunity to qualify for a National tournament by selecting and participating
in a National qualifying tournament. Teams that place at a qualifying tournament will be given a berth to a
National tournament. Please refer to the fundraising guidelines for National fundraising.
1. Teams looking to qualify for Nationals may raise funds to pay for the team registration fee, gate fees and
trading pins. All funds raised will be set aside in the general fund until they qualify.
2. Teams must raise enough funds to cover the team registration fee before they can register to attend
3. National‟s gift bags are to be at the expense of the parents.
4. Each player on a team that qualifies for Nationals and participates in a Nationals Fundraiser event will be
given 5 pins for trading at Nationals; Players may earn up to 10 pins. Additional pins may be purchased.
Section 9: In House Program – The In House program is for girls ages 8 and under as of January 1st of the
current year, who want to learn how to play the game of Fastpitch softball. This level of play stresses learning the
fundamental skills and rules to advance to the next level.
Six and Under (6U) Level (age as of January 1 of the current year)
Objective: Introduce - Hit the ball
1. All players will hit off of a Tee and learn the proper way to address the ball and the proper way to
swing the bat.
2. Other Objectives at this level: Identify Base positions and field positions.
3. Teams bat once through the line-up each inning or three outs per inning, whichever comes first.
4. Three outs are played per inning so the players have a goal to strive for when in the field, and
they learn the concept of playing defense. Players at this age are more attentive in the field once
they realize they get up faster when they get three outs.
6U Players will participate in a skills challenge celebration on the last night of the season instead of a
Season – Mid May to Mid July (see website for updated information)
FGFA HANDBOOK PAGE 4 REVISED JULY 2010
Eight and Under (8U) Level (age as of January 1 of the current year)
Objective: Introduce -Learn how to field the ball
1. All players will focus on how to throw the ball, field positions, proper fielding form, and proper
throwing form and introduce sliding.
2. This level will use pitching machines for the first half of the season then move to player pitch.
3. Standard practice at all levels is to use a tee during practice to work on improving the bat skills of
4. Players will learn what a forced out is and when to tag a runner.
Rules for the 8U Level:
1. 3 outs/5 run rule – scores
2. No stealing (because it is pitching machine/coach pitch)
3. 1 half of season – Machine pitch – 5 pitches/per batter, then hit off of the T
4. 2 half of season – Kid pitch – 5 pitches/per batter, then hit off of the T. Stealing will be allowed
once player pitch is utilized
5. Stardard practice is to use the T at all times during practices
8U players will participate in a tournament at the end of the season.
Season: Mid May to Mid July (see website for updated information)
Section 10: Recreational League – The Recreational league is offered to players who want to advance their skills
and play the game of softball without the commitment of weekend tournaments. Teams will play double header
games within the league recreational league and participate in the end of season qualifying tournament (state
Coach Selection & Team Rosters will be made by the Board of Directors. All coaches, both assistant and
head will be subject to mandatory background checks.
General Rules of Play - Rules governing play fall into the following three categories:
1) The players, parents and coaches are subject to the FGFA By-Laws, Policy and Procedures, and
the Code of Ethics. (Typically: attendance, substance abuse, playing time)
2) Current league and State league may have its own "In-House" rules in addition to the ASA
rules that all teams must know and follow (see current league website for details).
3) Play will be primarily governed by the American Softball Association's rules for Junior
Olympic fastpitch softball.
Section 11: Traveling Program – FGFA Board of Directors will choose a governing league to participate in for
league games. All travel teams are subject to the rules of the governing league.
A. Philosophy - The Traveling League of the FGFA is intended to provide an opportunity for players to
compete against teams of similar commitment with an emphasis on player development and good
FGFA HANDBOOK PAGE 5 REVISED JULY 2010
B. Coach Selection
a. Coaches will be interviewed and selected by the Board of Directors. Coaches will be
selected based on experience, knowledge of the game, past involvement and positive
attitude. Care will be taken to ensure that there is no conflict of interest during the
coach‟s selection for a particular group.
b. All coaching candidates are expected to attend tryouts to familiarize themselves with the
players if able.
c. Head coaches will choose their own assistants and team managers and submit to the
.Board for approval. There is a maximum of one head coach and two assistant coaches.
d. Head coaches will be responsible to make sure each team has a team parent. This person
has various responsibilities (see appendix D) including acting as a contact person for the
e. Any coach whose continued participation is deemed detrimental to the welfare of the
association may be removed from the team upon a majority vote of the Board
f. All Coaches both assistant and head will be subject to mandatory background checks.
g. Coaches can request reimbursement from the Board of Directors for approved coaching
C. Roster Guidelines
1. Absolutely no requests to play for a coach or with a friend will be honored.
2. The rosters for the Traveling teams will be determined by tryouts and player evaluations
3. 10U and 12U players must play within their age level; exceptions can be petitioned to the board
prior to tryouts and will be based on skill level of player and team needs; All petitions must be
submitted to the Travel director, a petition deadline date will be set and posted on website.
4. Criteria and score calculation method for tryouts will be determined by the Board and posted on
5. It is the responsibility of the Board to make reasonable efforts to find qualified judges for tryouts
who are not familiar with the players and therefore, impartial.
6. The following guidelines will be used to determine Traveling Teams:
1. The Board will appoint coaches for each Traveling team. A temporary decision will be
made prior to tryouts when necessary to submit entries to the Tri-County League, but the
final decision will not be announced until after tryouts.
2. When there is more than one team participating in the same age level, the rosters will be
determined by the scores received at tryouts and player evaluations.
7. Teams – The Board will decide on roster sizes based on the skill level and development of the
teams. All teams will be provided a pitcher and catcher if available and/or known. Each team will
have a maximum of two pitchers unless an age group has an excess of pitchers available or as
Orange Level Teams: the top two pitchers, top two catchers and the next 6 highest ranked
position players being recommended a roster spot on the Orange team. The remaining
positions on the Orange Team will be determined by the Coach (Roster size to be determined
by the board) This means that the top 6 evaluated players, after removing the two pitchers
and two catchers, are recommended for assignment to the Orange Team.
Pitchers and Catchers will have additional skills sets evaluated. If a player tries out as a
pitcher or Catcher and makes the Orange team through their tryout scores and NOT their
pitching/catching score they must accept they will have limited time to pitch/catch at the
Orange level or they can request to move to the Black team.
Black Level teams: The Black level team will consist of the next 7 highest ranked position
players, the remaining top pitcher and catcher being recommended a roster spot on the Black
team with the remaining positions will be determined by the Coach.
FGFA HANDBOOK PAGE 6 REVISED JULY 2010
Remaining teams – After the top two teams have been selected the remaining players will
be placed on an equally competitive basis as determined by the Board.
Whenever there is a single team in a given age level, the top two pitchers and the top two
catchers will automatically be assigned to the roster. The next highest rated position players
will then be added to the roster to reach a total roster number determined by the Board. The
Board will set roster numbers with the best interest of the players at heart. It may be
necessary to cut players at this point.
8. No make-ups for tryouts will be allowed unless prearranged or an emergency the day of tryouts.
9. Pitcher and Catcher try-outs will be held during the try-out period. These try-outs will be held to
determine the top two pitchers and the top two catchers for the purpose of assigning them to the
Orange team (regardless of their rankings at the position skills).
10. Players will receive a copy of their tryout results from their head coach after teams are selected.
11. Players that do not tryout with their established age group on their designated tryout date
cannot be considered a lock. Players that do not complete tryouts due to an injury cannot be
selected to the Orange team unless otherwise approved by a majority vote of the board.
D. Roster Adjustments - The Board of Directors may exercise their right to adjust rosters in the best
interest of the league per the following guidelines
1. At no time will a player be forced to move up to a higher age division.
2. Any player may be asked to move up but has the right to refuse without penalty.
3. Any player may be moved to another Traveling team within the same age division.
4. Refusal to comply with the Board‟s decision can result in loss of playing privileges with a prorated
refund. This is in regards to movement within the same age divisions.
5. In the event of a shortage of players, advancement opportunities will be announced and granted
to Farmington players first. If no Farmington players show an interest, then the coach may recruit
players outside I.S.D.192 approval of the Board.
E. General Rules of Play - Rules governing play fall into the following three categories:
4) The players, parents and coaches are subject to the FGFA By-Laws, Policy and Procedures, and
the Code of Ethics. (Typically: attendance, substance abuse, playing time)
5) Current league and State league may have its own "In-House" rules in addition to the ASA
rules that all teams must know and follow (see current league website for details).
6) Play will be primarily governed by the American Softball Association's rules for Junior
Olympic fastpitch softball.
Section 11: Fall Ball
A. Rosters – The rosters will be determined by a committee of travel coaches and the
Off Season Director. The highest ranked players (based on player evaluations) will be
recommended a position on the Orange level team. The remaining players will be
evenly split with talent to foster player development.
B. Coach Selections – The Off Season Director will submit recommendations for coach
appointments to the Board for approval.
Section 12: Club Program – Synergy Team
A. Philosophy – The Synergy team is a club level team not limited to players residing within the I.S.D
#192. As part of FGFA‟s club team program, it operates under the philosophy that it will offer the highest
quality of competition for girls that have outstanding talent and the highest commitment as well as the
desire to aspire to play with the best.
FGFA HANDBOOK PAGE 7 REVISED JULY 2010
B. Roster - Players are not limited to the Farmington school district 192. Players are recruited and invited
to be members of the Club team. All players of any age bracket of each community are eligible to be
players for the Club team.
C. Funding - No financial support will be funded for the Club team from the FGFA organization. All funds
will be procured through team registrations, donations and fundraisers in accordance to FGFA policies on
fundraising and donations.
D. Coaching Selection - As long as the talent level and interest level is capable of fielding a team of this
nature, a special person will be required to head up this team which consists of fundraising, recruitment in
various communities, dedication and the willingness to travel, this coach will be the President's
If at anytime an individual is not available to fulfill this commitment as a coach, or if FGFA decides to
change this philosophy, this team will be terminated and the 16U or 18U team will fall under the normal
structure of FGFA organization.
Section 13: Registrations, Fees, Volunteer Deposits & Refunds
Registration dates and deadlines are to be posted on FGFA website.
No registration is accepted until payment, volunteer deposit and fundraiser payment is received. If any of these
items are not included with initial registration, the registration will be held for 10 days and then returned to the
family until completed.
Any member may submit a request for payment assistance or financial assistance. Requests must be made prior
to the registration deadline and will be made available at the Board discretion.
A. Registration deadlines for Travel - If a player is not registered by midnight of the assigned
registration date, they will be subject to a late fee. Late fees may be waived in the event that FGFA has to
find players to fill rosters.
1. Players that register in time to tryout, will be considered for team rosters first, then late
registrations will fill any vacant roster positions.
2. Late registrations will not be eligible for Orange Teams unless the on-time registrations do not
allow enough girls to fill a roster, or at the discretion of the Board
B. Volunteer Deposit – All FGFA families will be required to satisfy a family volunteer commitment. At
the beginning of each season, the number of volunteer hours per family is determined based on the need
for that year. In an effort to ensure that our families will work their volunteer commitment, we require
that families write a check for $150 as a “volunteer deposit” At the end of our season, if the families have
met their volunteer commitment, the check is shredded. If you choose not to work your required hours,
the check will be cashed. A complete list of volunteer opportunities is available on our website.
C. Refund Policy – FGFA is only able to offer refunds prior to announcing teams. Registration fees cover
many expenses for the players and are paid once we announce teams, therefore we cannot refund player
registrations after we announce the teams. Prior to being placed on a team, a full refund minus $25
withdrawal fee will be granted. If you child is not placed on a team, you will receive a full refund.
Section 14: Eligibility & Suspension
Purpose: Guidelines for suspending athletes from team or program.
1. Any person who gives as assumed name or an incorrect age becomes ineligible and will be
suspended for the season.
2. Registration fees will not be refunded after the first scheduled practice for any reason.
FGFA HANDBOOK PAGE 8 REVISED JULY 2010
3. Only a head coach may suspend players: (suspended players are restricted from practicing or
sitting with the team during games while suspended)
4. Players may be suspended for:
a. Failing to attend or being constantly tardy to practices or games without notification--1
b. Failure to refrain from tobacco, alcohol or illegal drugs--Permanent suspension.
c. Displaying poor sportsmanship, either by word or deed--1 game suspension.
d. failure to respect teammates coaches or game officials--1 game suspension
e. Parent‟s failure to control their negative emotions during games or practices toward
coaches or officials--1 game suspension.
5. All suspensions must be submitted in writing by the coach to the President and respective
parents within 48 hours of violation.
6. More than one suspension will result in permanent suspension for the remainder of the season.
7. In the case of a contested game suspension enacted by the head coach, the formal grievance
must be filed prior to suspended game day with grievance committee meeting within 48 hours. (If
this does not allow enough time for resolution then suspension will be delayed until a resolution
has been reached.)
Section 15: Communication
A. Website: The primary source of communication for FGFA is publishing information on our website:
www.fyaasports.org there you will find schedules for tryouts, practices, tournament schedule and
program information. Each team will have its own team page for individual team notices and schedule.
In addition, you will find contact information for Board members and Committee coordinators. You must
register on the FYAA site first.
IT IS YOUR RESPONSIBILITY TO CHECK THE WEBSITE AND YOUR TEAM PAGE DAILY
B. Email Address Additions/Changes – It is your responsibility to ensure that FGFA has a current email
address on file for your family. This can be done on the FYAA website, under your personal profile. If you
have any questions, please direct them to the Communications Director.
C. Telephone Calls – Since all members of the FGFA board serve as volunteers and work numerous
hours behind the scene preparing the program for your child, we ask that you respect their privacy and
their family time. If you need to contact a FGFA Board member by telephone, we ask that all families and
coaches limit their phone calls to no later than 7:30pm in the evenings. We also ask that you try not to
contact them on weekends unless you deem it an emergency. Please use your utmost discretion in
determining whether an issue or concern is an emergency. You may also address the Board at their
monthly board meetings. Email is always the preferred method of contact.
The FGFA Board of Directors are committed to maintaining your right to privacy for all of your personal and
financial information. We understand the importance of keeping your information completely confidential and
thus we take it very seriously.
A. Participant Information – To participate in any of the programs offered by our organization you will
need to register. If the participant is a child, a parent or guardian will need to register them. To register
you will need to provide personal information such as name, address, contact information and specific
criteria (e.g. birthdate) that is established for each program. You will also be asked to provide payment
information such as credit card numbers. Contact information is used for notification purposes or when
necessary for customer service. Payment information is used only to bill your for programs, products and
services you specifically request. Each individual‟s family financial information is not to be shared outside
of the Board of Directors and the Registration coordinator.
B. Participant Privacy – With respect to maintaining the privacy of our players and their families, it is
the policy of the FGFA to only publish on our website first names and the last initials of players for rosters.
Player‟s names will not be published on the same webpage as any pictures published on the website.
FGFA HANDBOOK PAGE 9 REVISED JULY 2010
FGFA will take pictures of the girls during games and tournaments to be used on our website and
brochures. If you or a family member do not wish to be photographed or published please notify us in
C. Requests for information – No coach, player, parent, official or other FGFA member shall release
information regarding member players, teams, officials, coaches or other FGFA members to any person or
organization, commercials or otherwise, for any purpose or in any manner not mentioned below, without
the approval of the FGFA Board of Directors.
Additional Uses – All of the information we collect is used to personalize your account, to customize our
services and to allow our association to contact you when necessary. We release personally identifying
information your have provided to process a request for a program, product or service or when we
provide you with prior notice. We will also disclose personal information about an individual user if we
believe in good faith that such disclosure is necessary to comply with an applicable law or valid legal
process. Information may be released on an aggregated basis (meaning that the information from may
participants is grouped together in a way that does not disclose the personal information of any particular
In addition to the disclosures described above, personal information about our users may be provided
occasionally to outside auditors, consultants, and others we hire for routine website operations, to help us
manage email communications with our members, or for other standard business activities. We ask all
recipients to agree to protect the confidentiality, security, and integrity of the information.
Inherent in Enrollment in FGFA it is understood that in order to participate in certain league play and
tournaments, team rosters must be submitted to such organizations. These rosters may include name,
address, jersey number, position, date of birth and signature. FGFA cannot control further use and
disclosure of such information once it is released to such organizations.
Section 17: Health & Safety Policies and Procedures
A. Background Checks – are completed every two years on all Board members, Head and Assistant
Coaches, and any parent/person that will have authority over a child when on the field are subject to a
background check. Background checks can also be conducted randomly at the Board‟s discretion within
the two years of the date the background check was signed. High school athletes are excluded from this
Sexual Harassment – FGFA is committed to maintaining a safe environment that is free from sexual
harassment and sexual abuse, where all members can play and exist together comfortably. FGFA
prohibits any form of sexual harassment or sexual abuse. It shall be a violation of this policy for any
player or member of FGFA to sexually harass, through conduct or communication of sexual nature, any
child or member of FGFA. If shall be a violation of this policy for any player or member of FGFA to sexual
abuse any child or member of FGFA.
The Board of Directors of FGFA will act to investigate all complaints, formal or informal, verbal or written,
of sexual harassment or sexual abuse and to discipline any member or player who sexually harasses or
sexually abuses a child or other member of this association.
Definition of Sexual Harassment and Sexual Abuse
Sexual abuse consists of any sexual physical contact with a minor
Sexual harassment consists of unwelcome sexual advances, requests for sexual favors, sexually
motivated physical conduct or other verbal or physical conduct or communication of a sexual
nature. In the case of minors, any sexual advances or sexual conduct.
Written contact constitutes sexually suggestive or obscene notes, drawings, letters, emails or text
Verbal contact constitutes sexually suggestive or obscene comments, jokes or comments about a
member‟s body or sexual characteristics
Physical contact constitutes any intentional pats, squeezes, touches and pinches, repeatedly
brushing up against another‟s body, assault, blocking movement or coercing sexual acts
FGFA HANDBOOK PAGE 10 REVISED JULY 2010
Sexual blackmail constitutes sexual behavior to control another member‟s placement on a team
or to a coaching position
B. Physical Abuse – is the physical contact with a player that intentionally causes the player to sustain
bodily harm or personal injury. This also includes physical contact with a player that intentionally creates
a threat of immediate bodily harm or personal injury.
Physical abuse does not include physical contact that is reasonably designed to coach, teach, or
demonstrate a softball skill. Permitted physical conduct may include, but is not necessarily limited to,
demonstrating batting stance, pitching formation and communicating with or directing players, during
the course of a game or practice, by touching them in a non-threatening manner.
C. Reporting Procedures for Victims of Sexual or Physical Abuse – Any person who believes that he
or she has been the victim of sexual, physical or verbal abuse by any member of FGFA, or any person with
the knowledge or belief of conduct which may constitute sexual, physical or verbal abuse, should report
the alleged act(s) immediately to the President of FGFA or any other FGFA Board member they would be
more comfortable reporting to. The Board of FGFA shall discipline any member who fails to report,
immediately, to the President, any act(s) brought to their attention. In addition, the Board of Directors
will take immediate steps, at its discretion, to protect the complainant, children, or members of FGFA
pending the completion of an investigation of an alleged sexual, physical or verbal abuse.
Upon receipt of a report of a sexual, physical or verbal abuse, the President shall immediately authorize
an investigation of the incident. FGFA board members or a third party designated by the FGFA Board of
Directors may conduct the investigation. A third party may include Law Enforcement or Social Services
Personnel. The investigating party shall provide a written report on the status of the investigation within
ten (10) days to the President of FGFA. Upon proof of violation of this policy, the violator will be
permanently banned or suspended from all FGFA programs.
D. Injuries/Medical Conditions – Injuries and medical conditions are not to be taken lightly. If there is
any question as to the seriousness of an injury or medical condition, immediate arrangements for medical
attention must be made by the team representatives or the parents. When a FGFA player has been
injured or has been diagnosed with a medical condition, it is the responsibility of the parents to inform
the head or assistant coach. When the injury or medical condition prevents the player from participating
in team practice or a game the coach should inform the travel director or In house director and a medical
notice with a doctor‟s signature will be required prior to the player returning to active participation. In
the case where an injury or medical condition requires admittance to the hospital, the FGFA President
must be notified immediately.
E. Infectious Diseases – FGFA subscribes to the policy put forth by the Minnesota State High School
League that reads:
A player who is bleeding or has an open wound or who has any blood on her uniform shall be considered
an injured player and must immediately leave the game for appropriate treatment. After bleeding is
under control (clean and steri-striped as appropriate) and after all blood on the uniform is treated
appropriately, the player may return. If the uniform is saturated with blood, the athlete may not return to
the game without a clean uniform.
F. Weapons – The possession, use and/or transmission of a weapon(s) or any object that can be
reasonably be considered a weapon(s) (weapons means a knife, firearm or any item which looks like a
firearm, whether loaded or unloaded, in working or nonworking condition, explosives, any incendiary
device or instrument which is utilized in such a manner so as to threaten) will result in immediate
suspension form all team activities. The suspension must be immediately reported to the appropriate
league director and the FGFA Board of Directors. The Board of Directors will review the incident at the
next (or special) Board meeting and has the option to life the suspension or to disqualify the player from
participation in the FGFA program.
Section 18: Conflict of Interest Policy for Officers and Directors
FGFA HANDBOOK PAGE 11 REVISED JULY 2010
The purpose of the conflict of interest policy is to protect this tax-exempt organization‟s interest when it is
contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or
director of the organization or might result in a possible excess benefit transaction. This policy is intended to
supplement but not replace any applicable state and federal laws governing conflict of interest applicable to
nonprofit and charitable organizations.
A Board of Director or committee member cannot enter into a decision that will directly or indirectly benefit
themselves or family member. Compensation includes direct and indirect remuneration as well as gifts or favors
that are not insubstantial. All Board members and committee members have a duty to disclose any possible
conflict of interest prior to any decision or transaction.
FGFA HANDBOOK PAGE 12 REVISED JULY 2010
COACHES INFORMATION AND GUIDELINES
Welcome to the world of volunteer coaching! This is a wonderful part-time job that can be very rewarding as
well as very difficult. Know that you will never make everyone happy. Just do your best to be fair and up-
front with players and parents. The following is a list of guidelines that all coaches are expected to follow.
FGFA has developed a reputation for producing teams that are competitive and have a high level of class.
We would ask that you work to continue this reputation throughout the season.
1) The best way to produce a quality team is with a positive attitude, positive talk and positive feedback
to players. Please avoid negative criticism of players, parents and officials. Constructive criticism is
always necessary for players to improve while negative feedback makes for negative players. Avoid
yelling at players in public. Save it for private team or individual meetings. YOUR PLAYERS WILL
COPY YOUR WORDS AND ACTIONS-BE POSITIVE.
2) Players need and enjoy discipline in themselves and their teammates. Do not allow them to criticize
each other, coaches, or officials. Do not allow profanity, arguments, or negative behaviors to happen.
Expect your FGFA players to be the best disciplined team. Demand that they dress, walk, and talk
with class both on and off the field. The most important thing a player will learn is how to be a good
person. This lesson is far more important than wins or losses.
3) An excellent coach is one that is a responsible teacher, leader, and organizer. Please take the time to
plan your team‟s strategy as well as how you approach each interaction with your players.
4) An excellent coach is one that teaches more than winning. They also teach sportsmanship, self-
control, self-discipline, game preparation, strategy, and respect for self and others. While winning is
the goal and certainly more fun, these other lessons are more important.
5) An excellent coach is a student of the game. Try to learn something each time you play. Often
opposing coaches are your best teachers. Coaches will be reimbursed for attending board-approved
coach's clinics. Board approval is required PRIOR to clinic attendance.
6) An excellent coach is a good communicator with both players and parents. The expectation is that
coaches inform parents about the team‟s happenings. A good idea is to have a non-coaching parent
assigned as a “Team Helper” to help communicate information to other parents.
7) An excellent coach is a good role model. Expect that you, your players, and parents follow the
8) An excellent coach cares for equipment. Each coach is responsible for caring for and returning
equipment as soon as possible after the season.
9) An excellent coach makes each player feel special regardless of their role in the program. Please try
to make each athlete feel as if their role is important to the team. Let them know their role and how
it fits into the overall team picture.
10) It is legal to pickup players for State, Region, and National play. This may help your team be
successful, but some players and parents may be offended. Make sure to explain this decision clearly
to players and parents. Have players help you decide who to “pick-up." If the players can‟t agree on
whom to pickup, it is suggested that no one be drafted. Players should not be “picked-up” for
regular season weekend tournaments unless all teammates agree.
11) The main goal of FGFA Traveling Fastpitch Softball is to be highly competitive, improve skills, and to
provide players with a fun experience. Please try to leave „em laughing.
FGFA HANDBOOK PAGE 13 REVISED JULY 2010
PARENT INFORMATION AND GUIDELINES
Welcome to FGFA traveling Softball! We hope your experience is filled with learning, enjoyment, and a high
level of competition. The following is information you may find helpful as you and your daughter participate
in our program. Please read and forward any questions you may have to your daughter's coach. Each girl is
expected to have an appropriate glove size (youth to adult to catch a 10/12 inch ball) and game shoes with
some type of plastic cleat. Please check that both fit properly. If you have any questions, see your team's
1) The cost of participation goes beyond the registration fee that pays for field use, umpires, League
and State tournament participation. Additional expenses may include traveling, hotel lodging, meals,
and additional tournament entry fees. We encourage parents to attend as many games and practices
as possible. It means a lot to your daughter to have you watch her play.
2) We ask that parents be respectful of schedules for games, practices and tournament attendance.
Coaches will inform you as early as possible of any schedule changes but sometimes, especially in
tournaments and with rain delays, coaches get information at the last minute.
3) We ask parents to be prompt in assisting your daughter‟s timely arrival and timely departure from
games and practices. With younger girls, coaches cannot leave until all players have been picked up.
Parents please inform your daughter's coach directly if she will not attend a game or practice.
4) It is important that players practice individually with their parents away from the team. Each player
should throw, field, and hit whenever possible. Practice and watching learning opportunities is
something that all players should participate in. Try to watch other teams whenever possible.
5) The philosophy of Traveling Softball differs from the In-House program. As a result, playing time and
position will not be equal for each girl. All players are not at the same level. Therefore the best
players will see the most playing time. Each girl will be given an opportunity to improve. With
improvement will come additional playing time. The coach will make the final decisions regarding
playing time for each player. Coaches will strive to play everyone in all league games. However, due
to the rules of the game, the length of playing time may not be equal for each player. If a player is
dissatisfied with her playing time, the player should speak privately to her coach after a game or
practice. Players should then attempt to make improvements in the areas suggested by the coach.
6) During the State and Region Tournaments, teams are allowed to “pick-up” two additional players
from other teams. This may impact the playing time of regular team members. Be aware that other
teams may pick up FGFA players as well.
7) Farmington Fastpitch policy prohibits the use of tobacco, alcohol or illegal drugs on the field at any
8) No FGFA Fastpitch player or coach is permitted to participate (roster) on two traveling fastpitch
teams concurrently in the same season. If found in violation of this rule punishment may include 1
year suspension from FGFA Fastpitch and forfeit of volunteer fee, subject to board vote.
9) Parents are expected to follow The Good Sportsmanship Guidelines that were designed for players
and participants. Specially avoid negative comments about players, coaches, and officials. Take any
concerns directly to the coach involved after the game is completed. Please present a positive view
to the FGFA Fastpitch Program.
10) Each family is expected to participate in Farmington Fastpitch Traveling Softball fund raising. Parents
will also be asked to help with organization matters. Please don‟t wait to get a call. Volunteer your
help whenever possible.
11) The goal of Farmington Girls Fastpitch Traveling Softball is to provide a competitive and fun
experience for each player. Coaches will strive to lead a classy, hard-working, competitive team of
players who love the game. We walk, talk, and play with class and have fun doing it!!
FGFA HANDBOOK PAGE 14 REVISED JULY 2010
PLAYER INFORMATION AND GUIDELINES
Welcome to FGFA Traveling Softball! This will be an exciting experience. We are glad to have
you with us! Please read and follow each of the guidelines below. This will help you to have a
successful and fun season.
1) Each player is expected to prepare mentally and physically for each game and practice.
Players are asked to eat a balanced meal about two hours prior to the game. Swimming
and other aerobic activities should also be avoided after 2:00 PM on game days. If
possible, players should spend some time out of the sun, resting and preparing mentally
for the game.
2) All players are asked to remain on the team bench at all times. Conversations with non-
players and parents should be avoided during the game. The job of all players is to
watch the game and learn from other players.
3) All players are asked to show respect for other players, including opponents, coaches,
parents, and officials. Make sure all comments are positive.
4) Players are encouraged to ask questions of coaches whenever they do not understand a
play, rule, or strategy. This will help them develop an understanding for the game. (Be
sure to ask questions between innings or after the game.)
5) Players are expected to be on time for all practices and games. Usually teams practice
prior to the game. Therefore players must plan to be at the field early on game days.
6) Players are encouraged to practice on their own. Each player should throw, catch, run,
and hit as often as possible. Have your parents or a brother or sister help you or call a
teammate to work out with you.
7) Team commitment is very important. Softball is a team game and no one player is
more important than the rest. No one position is more important than the rest. Each
player has a role and must work to do their job to the best of their ability. Coaches'
decisions are based on what‟s best for the whole team. On the field always be a team
player. Support your teammates by both word and action.
8) A classy team is a hustling team. Each player must run on and off the field at all times.
9) Players should dress for success. No jewelry can be worn when in uniform. Also shirts
should stay tucked-in at all times.
10) Each player is expected to play the position assigned to them to the best of their ability
at all times.
11) No FGFA player or coach is permitted to participate (roster) on two traveling fastpitch
teams concurrently in the same season.
12) Any player whose continued participation is deemed detrimental to the welfare of the
association may be removed from the team upon a majority vote of the Fastpitch Board.
FGFA HANDBOOK PAGE 15 REVISED JULY 2010
TEAM PARENT RESPONSIBILITIES
1) The team parent would handle administrative tasks for the team.
2) Coordinate the beginning of the year parent meeting.
3) Collect birth certificates, photos, medical forms & get state tournament roaster signed.
4) Complete the Jersey Form with requested names and numbers. Coordinate getting the
names/numbers on the jerseys and distribute uniforms.
5) Establish calling tree to communicate with parents & players (Coach should have to
make 1 call)
6) Coordinate volunteer activities:
a. schedule & monitor parent volunteering time
b. distribute fundraiser cards to team
c. coordinate with fundraiser Director for Nationals (when appropriate)
d. returning of annual volunteer deposit
7) Distribute team pictures
8) Coordinate hotels & plan team social events for out-of-town tournaments
9) Coordinate purchase and distribution of pins.
10) Maintain the team‟s individual web site (practice schedules, team photo, game scores)
11) Maintain a list of e-mails for team coaches and parents. Forward all Fastpitch
communication sent via e-mail to the rest of the team.
12) Other activities as assigned by the coach
FGFA HANDBOOK PAGE 16 REVISED JULY 2010