Suggestive guidelines on Administrative Managerial autonomies

Document Sample
Suggestive guidelines on Administrative Managerial autonomies Powered By Docstoc
					Suggestive guidelines on Administrative & Managerial autonomies

                                     SPFU-West Bengal
              Model guidelines for constituting different Committees under

                          Administrative and Managerial Autonomy

                                1.   Board of Governors (BOG)

    The Administrative and Managerial Autonomies envisage, as per Guidelines, constitutions of
   a number of Committees with BOG/BOM at the top and delegation of administrative powers to
   these Committees.


      BOG/BOM is already in place in all programme institutions.


       This Committee has already been constituted in the Govt. institutions as per GO/ in the
   private institutions as per AICTE guidelines. It is, however, to be ensured that representatives
   of all stakeholders are represented in the BOG. The BOG should meet at least four times a
   year as per AICTE guidelines.


       The BOG/BOM may constitute an Executive Committee of its own to execute decisions
   under its preview. A suggestive model is being provided to help the programme institutions to
   constitute all such Committees with specific powers and functions to achieve administrative
   and managerial autonomy. The constitution of this committee is, however, optional.


    1 (a). Executive Committee of BOG


       Suggested members:


                    1.         Principal/Director/Head of the institutions – Chairman.
                    2.         One member of BOG (as will be decided by the BOG).
                    3.         Finance/Accounts Officer.
                    4.         One/two HOD
                    5.         One/two Faculties.
                    6.         One Staff representative (Member of BOG).
                    7.         One Student representative (Member of BOG).
Tenure: For 2 (two years) or as may be decided by the BOG.
Major functions:
                     1.To execute the decisions of the BOG.
                     2.To prepare action taken report on the decisions of the previous BOG
                       meeting and to place it in the meeting of the next BOG.
                   3.  To review and monitor the progress of different programmes and
                       suggest interim remedial measures, wherever necessary.
                   4.  To function under overall control and guidance of the BOG.
                   5.  Any other function as may be entrusted by the BOG from time to
                       time.
   1 (b). Working Committee of BOG
       Suggested members:


                  1.   Principal/Director/Head of the institutions – Chairman.
                  2.   Finance/Accounts Officer
                  3.   One/two HOD.
                  4.   One/two Faculties.
                  5.   One Staff representative.
                  6.   One Student representative.
Tenure: For 2 (two years) or as may be decided by the BOG.
Major functions:
                     1.  To ensure functioning of the BOG when BOG can not meet frequently.
                     2.  To meet at least once in a month.
                     3.  To keep the Chairman of BOG informed of all decisions taken.
                     4.  To function under overall control and guidance of the BOG.
                     5.  Any other function as may be entrusted by the BOG from time to
                          time.
   2. Faculty Council /Academic Committee


       Suggested members:


                     1.Principal/Director/Head of the institutions/Senior most Faculty –
                        Chairman.
                  2.   All HODs.
                  3.   All full time Professors, Assistant Professors/Readers, and Lecturers.
                  4.   One nominee of the University.
Tenure: For 2 (two years) or as may be decided by the BOG.
Major functions:
                     1.    To advise the Principal of the Colleges on all academic matters.
                     2.    To suggest improvement in Academic programmes including
                            preparation of academic calendar, conduct of examinations etc.
                     3.    To suggest revision/restructuring/reorientation of curriculum as per
                            need of the stakeholders.
                     4.    To suggest measures for improvement of the Library, Laboratory,
                            Workshops and teaching facilities.
                     5.    To organize workshop/Seminar/Short Term courses for academic
                            development.
                     6.    To ensure active participation of Faculty Members in Networking,
                            Services to Community & Economy activities as well as in IRG.
                     7.    To function under overall control and guidance of the BOG.
                     8.    Any other function as may be entrusted by the BOG from time to
                            time.

       The guidelines issued by the Higher Education Department in its circular No. 418 – Edn
       (T) dated 11.07.2006 in this regard may be followed.


   3. Financial Management Committee


       In the Govt. Order No. 598-Edn (T) dated 28.04.2006 the constitution of the Financial
Management Committee as a wing of BOG for 4 (four) Govt. Engg. & Technological Colleges have
been suggested in the following manner which may be adopted by other programme institutes
with necessary modifications with the approval of the competent authority:
      Suggested members:


                    1.     Principal/Director.
                    2.     One member of the BOG (to be nominated by the BOG).
                    3.     One representative of the Faculty/Academic Council.
                    4.     One representative of the Staff (ex-Officio BOG member).
                    5.     Accounts Officer/Finance Officer.
                    6.     Director of Technical Education or his representative.
                    7.     Joint Secretary (Technical), Higher Education Dept.
                    8.     One retired Joint Secretary of Finance Dept., Govt. of W.B.
Tenure:      For 2 (two   years) or as may be decided by the BOG.
Major functions:
                    1.  To prepare institutes’ budget for the financial year and its re-
                         appropriation, if any.
                   2.   To monitor the entire financial transaction of the institute.
                   3.   To perform preaudit functions.
                   4.   To maintain financial discipline.
                   5.   To prepare prospective/master plan for development of the
                         institution.
                   6.   To monitor IRG & its investment in 4 (four) different Funds as per
                         guidelines.
                   7.   To ensure proper utilisation of fund observing usual formalities.
                   8.   To monitor financial audit of the institute.
                   9.   Any other function that may be entrusted by the BOG from time to
                         time.
   4. Building and Works Committee


   Suggested members:


                    1.     Principal/Director/Head of the institutions – Convener.
                    2.     Engineer/Faculty in charge of Construction.
                    3.     One/two Faculties.
                    4.     Accounts Officer/Finance Officer.
                    5.     One Staff representative.

              The Civil Works sub-committee already constituted for TEQIP with Nodal Officer
       (Civil Works) may substitute this Committee as a permanent body with the induction of
       Principal/Director/Head of the Institute, Accounts Officer and staff representative, if not
       already represented.


Tenure:      For 2 (two years) or as may be decided by the BOG.
Major functions:
                    1.     To execute infrastructure Dev. schemes.
                    2.     To monitor the progress of Civil/Electrical/sewerage works.
                    3.     To implement environmental guidelines while developing
                            infrastructure.
                    4.     To review the progress of Civil/Electrical works with reference to
                            perspective plan.
                    5.      To function under overall control and guidance of the BOG.
                    6.     Any other function as may be entrusted by the BOG from time to
                            time.
   5.   Purchase Committee


        Suggested members:


                    1.     Accounts/Finance Officer – Convener.
                    2.     Concerned HOD/Faculty-in-Charge.
                    3.     Concerned Staff-in-Charge of purchase.
                    4.     One/two Faculties.
                    5.     Librarian.
Tenure:      For 2 (two   years) / as may be decided by the BOG.
Major functions:
                   1.      To finalize the list of materials to be purchased as per requisition from
                            the departments.
                   2.      To suggest and comply tender formalities and to maintain all
                            procurement norms.
                   3.      To process for Bid Evaluation and recommendation for award of
                            contract.
                   4.      To ensure maintenance of highest degree of integrity.
                   5.      Any other function as may be entrusted by the BOG from time to
                            time.
                   6.      To function under overall control and guidance of the BOG.

   6.   Disciplinary Committee


        Suggested members:


                    1.     Principal/Director/His nominee – Convener.
                    2.     All HODs.
                    3.     One/two faculties (representatives of the Faculty Council).
                    4.     One Student representative.
                    5.     One representative from local administration.
Tenure:      For 2 (two   years) or as may be decided by the BOG.
Major functions:
                   1.      To prevent ragging in the institution.
                   2.      To ensure discipline in the campus.
                   3.      To suggest penal measures for the students & staff violating any kind
                            of discipline.
                   4.      To function under overall control and guidance of the BOG.
                   5.      Any other function as may be entrusted by the BOG from time to
                            time.

   7.   Institute Development Committee


        Suggested members:


                   1.     Principal/Director/Head of the Institution – Convener.
                   2.     Accounts/Finance Officer.
                   3.     All HODs.
                   4.     One/two Faculties (representatives of the Faculty Council).
                   5.     One Staff representative.
                   6.     One Student representative.
Tenure:      For 2 (two   years) or as may be decided by the BOG.
Major functions:
                   1.    Responsible for overall development of the institute.
                   2.    To prepare and execute dev. plan of the institute.
                   3.    To locate resources for dev. of the institute.
                   4.    To review time to time the progress of developmental work.
                   5.    To prepare and send all reports and returns relating dev. works of the
                          institute.
                   6.    To function under overall control and guidance of the BOG.
                   7.    Any other function as may be entrusted by the BOG from time to
                          time.

   8. Students Affairs Committee


   Suggested members:


                  1.     Senior-most faculty – Convener.
                  2.     Faculty-in-Charge of Hostel.
                  3.     Student member of the BOG (Ex-Officio capacity).
                  4.     One student representative from each discipline.
                  5.     Staff-in-charge of Hostel.
                  6.     Librarian.
                  7.     One representative of the staff of the institute.
Tenure:     For 2 (two   years) or as may be decided by the BOG.
Major functions:
                   1.    To safeguard interest of the students.
                   2.    To ensure proper allotment of seat in the hostel.
                   3.    To assist poor and meritorious students in getting
                          scholarship/financial assistance.
                   4.    To establish book bank.
                   5.    To open student welfare fund.
                   6.    To organize health checks up camp and other extra-curricular
                          activities.
                   7.    To function under overall control and guidance of the BOG.
                   8.    Any other function as may be entrusted by the BOG from time to
                          time.

   9. Library Committee


   Suggested members:


                  1.     Librarian – Convener.
                  2.     All HODs.
                  3.     One student representative from each discipline.
                  4.     Staff representative in the BOG.
Tenure:     For 2 (two   years) or as may be decided by the BOG.
Major functions:
                   1.    To ensure proper functioning of the library.
                   2.    To ensure availability of Books/Journals as per requirement of the
                          student and faculty.
                   3.    To ensure that e-library facilities are put in place at the earliest.
                   4.    To explore possibility of establishing digital library.
                   5.    To provide assistance to the students for photo copying.
                   6.    To arrange for keeping library open as per need of the
                          student/faculty.
                   7.    To function under overall control and guidance of the BOG.
                   8.    Any other function as may be entrusted by the BOG from time to
                          time.

 10. Grievance Committee


     Suggested members:


                  1.     Principal/Director/Head of the Institution – Convener.
                  2.     One HOD.
                  3.     One/two senior faculties (representatives of the Faculty Council).
                  4.     One student representative.
                  5.     One Staff representative.
Tenure:     For 2 (two   years) or as may be decided by the BOG.
Major functions:
                   1.    To enlist the grievances of the students and staffs and to initiate
                          remedial measure immediately.
                   2.    To provide all sorts of information to the students and the guardians.
                   3.    To ensure establishment of staff & student friendly environment.
                   4.    To report periodically to the BOG on the action taken to mitigate the
                          grievances received by the committee.
                   5.    To function under overall control and guidance of the BOG.
                   6.    Any other function as may be entrusted by the BOG from time to
                          time.

11. Anti Sexual Harassment Committee


     Suggested members:


                  1.     One senior Lady Faculty - Convener.
                  2.     Lady faculties from all departments, if any.
                  3.     One Gents Faculty as nominated by the Faculty Council.
                  4.     One Lady Staff representative.
                  5.     One Lady Student representative.
Tenure:    For 2 (two   years) or as may be decided by the BOG.
Major functions:
                   1.    To take effective steps to curb the incidence of all sorts of sexual
                          harassment.
                   2.    To organize periodical seminars to propagate the message of gender
                          equality and evil of sexual harassment.
                   3.    To tackle all incidence of sexual harassments and report to the
                          Principal/Director/BOG.
                   4.    To organize seminars to throw light on punishment provision of law
                          for sexual harassment.
                   5.    To function under overall control and guidance of the BOG.
                   6.    Any other function as may be entrusted by the BOG from time to
                          time.

12. Any other Advisory Committees
      As per need felt by the BOG.


All the above Committees will be formed by the Director/Principal/Head of the
Institution with approval of the BOG and will consist of representatives of stakeholders
and functionaries of the University including students in some of the Committees
where the presence is required.


For all Committees:

1. For quorum - Presence of minimum 50% members is required.
2. Duration of meeting – Once in every month.
3. Constitution of each Committee and the members, responsibilities etc.          to be
displayed in the Website.
University letter on Academic Autonomy

         STATE PROJECT FACILITATION UNIT, WEST BENGAL
 (A Govt. of West Bengal Unit for World Bank Assisted Project for Technical Education)
    Bikash Bhavan, 6th Floor, Dept. of Higher Education, Salt Lake, Kolkata-700 091.
               Phone: (033) 2358-8246 / 8252; Fax: (033) 2358-8253;
                  E-mail: spfu_wb@dataone.in, spfu_wb@yahoo.co.in

Memo. No. SPFU/WB/2006/735(11)                               Dated. 8/12/2006

From: R. P. Duari,

Programme Coordinator and Quality Assurance Advisor

To:     All Programme Institutions under TEQIP.

 Sub: TEQIP-Sending Model Guidelines for constituting different Committees under
Administrative and Managerial Autonomy.

Sir,

       I am to forward herewith a copy of “Model Guidelines for constituting different Committees
under Administrative and Managerial Autonomy” for your kind perusal and taking necessary
action. As a legal covenant already agreed upon with the World Bank and also as a part of
implementation of Institutional reforms, formation of these committees under Administrative and
Managerial Autonomy are compulsory.


       You are requested to propose formation of such committees, if not yet constituted, to the
BOG/BOM for obtaining its approval. If necessary, a special meeting of the BOG/BOM should be
convened for the purpose. After formation of these committees along with their powers and
functions a copy of the same should be displayed in the Website of the institute and a copy be
forwarded to this SPFU for our record. This exercise must be completed prior to 31st December
2006 so that we may be able to place it in the 6th JRM scheduled to be held in the first week of
January 2007.


       The Chairperson of the BOG/BOM may be kept informed by providing a copy of this letter
along with enclosure.


This is very IMPORTANT as well as most URGENT.


Yours sincerely,


(R.P.Duari)


Enclo: As stated.
Memo. No. SPFU/WB/2006/735(11)/1(11)                    Dated.8.12.2006

 Copy along with a copy of Model guidelines forwarded to all Chairperson of the BOG/BOM for
kind perusal and taking necessary action.

(R.P.Duari)

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:2
posted:9/21/2011
language:English
pages:9