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					Recruitment and matching jobs in schools - guidance for headteachers

                              Job Matching Guidance for Schools

Click on the following links to go to the relevant section:
Recruitment guidelines
Regrading existing job guidelines
Job family list
Re-evaluation and appeals

Introduction
When a job is created the grade needs to be determined. The County Council uses
the Hay Job Evaluation Scheme to grade jobs on or linked to green book conditions.
This includes support jobs in schools.

The „Job Matching Guidance for Schools‟ gives a quick and effective method for
determining grades of jobs in schools. Do this by matching the job in your school to
the correct job or level of job as described in this guidance.

The guidance describes the key elements of a job and the key differences between a
job and the jobs above and below it in the structure. If a job falls outside these
guidance notes or is borderline, please get advice from your HR Consultant.

Schools can be confident that by referring to this guidance when recruiting and
appointing to jobs, they will be paying people fairly and in accordance with the
County Council‟s pay and grading structure. This will help protect against possible
equal pay claims.

The guidance is updated as new jobs or additional levels of existing jobs are
identified.

When to use this guidance
Please use this guidance if:
    Recruiting (click here for the procedure)
    Changing the level or grade of an existing job (click here for the procedure)

It may also apply when:
     Changing an employee‟s grade (please check with your HR Consultant)

Job Descriptions and Person Specifications
Job descriptions help managers and employees have a common understanding of
the purpose and functions of jobs, and what is expected of the jobholder, while the
person specification sets out the skills, knowledge, qualifications and competencies
that are needed to perform a job.




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A job description and person specification will sometimes provide enough information
to enable a job to be matched to the same job that has already gone through the job
evaluation process.
If it is a completely new role with no suitable match available, it will be necessary for
the role to be evaluated. In these circumstances F218a Additional Job Information
template needs to be completed.

There are 35 job description templates for support jobs and schools can use or adapt
these rather than write their own.

Alternatively schools can write their own job description using the template F218 job
description and person specification.

Finding the correct job match
For most jobs it will be clear which level they fall within. The guidance on Job
Matching tells you the factors that need to be taken into account when deciding
whether a match is a good one or not.

If you are unsure please contact the HR Reward Team and a trained job evaluator
will assist you. Please note that doing one or two tasks occasionally in the level
above does not necessarily mean a match to the higher level. Also doing a mix of
work in one job (eg pastoral care, resource work, teaching support and
administration) is fine as long as it is work at the same level. If not more than one
contract may be needed.

Generic references
Each job has been given a generic reference number (formatted GR----) and a
generic job title and this should be used on recruitment and payroll documentation.
This is so if a school appoints to a job that is used in more than one school, the job
title on all employees‟ contracts and payroll information will be standard. This
enables equality impact assessments to be undertaken. The County Council has to
do these on a regular basis to make sure its pay and grading processes are in
accordance with equal pay legislation.

A note about qualifications
This guidance gives indicative levels of qualifications usually prefaced with “able to
work at …” or “typically requires ...” and followed by “or equivalent experience”. This
is to avoid being too prescriptive. You should have regard to these indicative levels
of qualification expected when appointing staff.

In some roles the levels of qualifications are more formally dictated, eg by external
bodies such as by Ofsted for childcare roles; or for health and safety reasons which
dictate that those working with food must hold a current food hygiene certificate.




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Possession of a higher-level qualification than that required for a role at a particular
level does not mean that person should be paid on a higher grade if the tasks and
duties do not require this. For example a fully qualified teacher choosing to work as
a teaching assistant level 1 (scale D) does not require a teaching qualification to do
their role so should be paid scale D.

What happens if a job changes?
If a job has significantly changed the school management team or a postholder can
submit a registration for re-evaluation to the HR Reward Team under the „ Grading
of Hay Evaluated Posts - procedure for evaluation and conduct of appeals„.

The importance of consistent grades
It is worth reiterating the importance of consistency in grades across Norfolk County
Council. Any differences in grades should be based on real differences in job size,
and those size differences are what the job evaluation scheme has confirmed.
Employees can complain to Employment Tribunals if they are paid less than others
doing similar jobs, even if those others are in other community schools or are non-
schools employees of Norfolk County Council. While schools have powers under
local management, those powers need to be exercised fairly if such claims are not to
be made.

The job families
There are 11 job families. Use this list to establish the GR number and GR job title
for your vacancy where you already know the level. If you require more detail, click
on the relevant link to the grade level distinction information.

       Site management and maintenance
       Catering
       Administration
       Classroom and pastoral
       Management
       ICT
       Technicians
       Library and resources
       Extended schools
       Sports
       Residential childcare




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Recruitment procedure (for vacancies and new jobs)
   1. Is the vacancy a replacement of an existing role with the GR number and job
      title known?
      YES: Go to Step 5 NO: Go to Step 2

    2. Can the replacement role GR number and GR job title be clearly identified in
       this guidance?
       YES: Go to step 5 NO or Unsure: Go to Step 3

    3. Ask your HR Consultant for advice and to supply possible matches.
       Match Identified: Go to Step 5         No Match Identified: Go to Step 4

    4. New job requiring an evaluation: First send a job description to the HR
       Reward Team who will support you through the job analysis process which
       captures the information needed about a job to give it a grade. When the
       grade is confirmed go to Step 5.

    5. Go through the schools‟ recruitment process (where appropriate consult
       schools‟ personnel handbook – recruitment and selection of staff). Special
       schools: If the Employee Services Centre recruitment team is processing the
       vacancy the GR number and GR job title will be required at the point of
       advertising or recruiting. Go to step 6.

    6. Appointment decision is made. Send the offer of appointment to the
       successful candidate. Send a copy of this letter and the appointment
       notification form to Employee Services Centre including job and salary details
       and GR number, GR job title and copy of the job description. Appointment
       cannot be made without this information from the school.

Relevant documentation
    Schools personnel handbook
    Template job descriptions
    Recruitment policy and procedures
    Appointment notification form

By establishing the GR number and GR job title at the beginning of the recruitment
process and including it on all recruitment, appointment and regrading documentation
and correspondence a consistent record of the job match will be held by the school
and the Employee Services Centre.




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Regrading procedure
If you have significantly increased the duties of a post and it may be appropriate for
the role to move to a higher grade please follow this procedure:
    1. Is the higher graded role already within this guidance?
       Yes: Go to Step 4 No or unsure: Go to Step 2

    2. Ask your HR Consultant for advice and to supply possible matches.
       Match Identified: Go to Step 4         No Match Identified: Go to Step 3

    3. New job requiring an evaluation: Send the updated job description to the HR
       Reward Centre Job Evaluation team. They will put the job through the
       evaluation process and will notify you if a revised grade is appropriate. When
       the grade is confirmed go to Step 4.

    4. Send appointment notification form to Employee Services Centre including
       current job and salary details and revised GR number, GR job title and copy of
       the relevant job description so the salary can be changed to the new grade.

    5. Once completed the post holder should be given the appropriate new job
       description and informed of the change to their salary and grade and notified
       of their right of appeal. The HR Reward team will supply a template letter for
       you to use on request.

If you decrease the duties of a job and need to decrease the grade please consult
your HR Consultant for advice on how to proceed.

Job families
For more information on each post please click the appropriate job title
Site management and maintenance
GR number          Template reference              Generic job title          Grade
GR9002             T2                              Cleaner                    Scale A
GR0332             None                            Senior Cleaner             Scale B
GR1649                                             Lettings Caretaker         Scale B
GR0321             None                            Assistant Caretaker        Scale B
GR9001             T1                              Caretaker                  Scale C
GR0367             None                            Site Manager Level 1       Scale E
GR1399             None                            Site Manager Level 2       Scale F
GR2032             None                            Premises Manager Level 1   Scale G
GR0368             None                            Premises Manager Level 2   Scale I

For list of non core site management and maintenance posts click here


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For more information on each post please click the appropriate job title
Catering
GR number          Template reference            Generic job title                Grade
GR0330             None                          Catering Assistant               Scale B
GR0248             None                          Assistant Cook                   Scale C
GR0108             None                          Cook                             Scale E
GR0339             None                          Cook/Manager                     Scale F
GR0331             None                          Catering Manager                 Scale F

For list of non core catering posts click here

For more information on each post please click the appropriate job title
Administration
GR number          Template reference            Generic job title                Grade
GR9034             T26                           Receptionist/Clerk               Scale B
GR4016                                           Invigilator                      Scale B
GR4472                                           Senior Invigilator               Scale C
GR9033             T25                           Clerical Assistant               Scale C
GR9032             T24                           Secretarial Assistant            Scale D
GR9028             T21 Lower                     Secretary Level 1                Scale E
GR9029             T21 Upper                     Secretary Level 2                Scale F
GR9025             T19 Lower                     Administrative Officer Level 1   Scale F
GR9026             T19 Upper                     Administrative Officer Level 2   Scale G


GR2992             None                          Data Administrator Level 1       Scale E
GR3521             None                          Data Administrator Level 2       Scale F
GR0320             None                          Data Manager Level 1             Scale G
GR3436             None                          Data Manager Level 2             Scale H


GR9027             T20                           Exams Officer Level 1            Scale E
GR2165             None                          Exams Officer Level 2            Scale F
GR2139             None                          Exams Officer Level 3            Scale G




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GR9031             T23                           Finance Officer Level 1        Scale E
GR0324             None                          Finance Officer Level 2        Scale F
GR2149             None                          Finance Manager                Scale G


GR2290             None                          Cover Manager                  Scale F

For list of non core administration posts click here

For more information on each post please click the appropriate job title
Classroom and pastoral roles
GR number          Template reference            Generic job title              Grade
GR0394             None                          Midday Supervisory Assistant   Scale A
GR0365             None                          Senior Midday Supervisory      Scale C
                                                 Assistant
GR3151             None                          Senior Midday Supervisor       Scale E


GR9009             T9                            Classroom Assistant            Scale C
GR9008             T8                            Teaching Assistant Level 1     Scale D
GR9007             T7                            Teaching Assistant Level 2     Scale E
GR9006             T6                            Cover Supervisor               Scale E
GR9005             T5                            Higher Level Teaching          Scale F
                                                 Assistant Level 1
GR9004             T4                            Higher Level Teaching          Scale G
                                                 Assistant Level 2


GR9015             T15                           Classroom Assistant (Special   Scale C
                                                 School)
GR9014             T14                           Teaching Assistant Level 1     Scale D
                                                 (Special School)
GR9013             T13                           Teaching Assistant Level 2     Scale E
                                                 (Special School)
GR9012             T12                           Cover Supervisor (Special      Scale E
                                                 School)
GR9011             T11                           Higher Level Teaching          Scale F
                                                 Assistant Level 1 (Special
                                                 School)


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GR9010             T10                           Higher Level Teaching         Scale G
                                                 Assistant Level 2 (Special
                                                 School)

For list of non core classroom and pastoral posts click here

For more information on each post please click the appropriate job title
Management
GR number          Template reference            Generic job title             Grade
GR3271             None                          Operational Support Manager   Scale H
GR3353             T17 Lower                     School Support Manager        Scale H
                                                 Level 1
GR3583             T17 Middle                    School Support Manager        Scale I
                                                 Level 2
GR3314             T17 Upper                     School Support Manager        Scale J
                                                 Level 3
GR1136             T16 Lower                     School Business Manager       Scale K
                                                 Level 1
GR3122             T16 Middle                    School Business Manager       Scale L
                                                 Level 2

For list of non core management posts click here

For more information on each post please click the appropriate job title
ICT
GR number          Template reference            Generic job title             Grade
GR9041             T31 Lower                     School ICT Service            Scale D
                                                 Technician Level 1
GR9042             T31 Upper                     School ICT Service            Scale E
                                                 Technician Level 2
GR3453             None                          School ICT Service Engineer   Scale F
GR2279             None                          School ICT Technical          Scale G
                                                 Manager
GR9022             T18 Lower                     School ICT Service Manager    Scale H
                                                 Level 1
GR9023             T18 Middle                    School ICT Service Manager    Scale I
                                                 Level 2

For list of non core ICT posts click here


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For more information on each post please click the appropriate job title
Technicians
GR number          Template reference            Generic job title              Grade
GR9049             T35 Lower                     Assistant Science              Scale B
                                                 Technician/Trainee
                                                 Technician
GR9050             T35 Upper                     Assistant Science Technician   Scale C
GR9037             T29 Lower                     Technician (Science) - Level 1 Scale D
GR9039             T30 Lower                     Technician (Technology) -      Scale D
                                                 Level 1
GR9038             T29 Upper                     Technician (Science) - Level 2 Scale E
GR9040             T30 Upper                     Technician (Technology) -      Scale E
                                                 Level 2
GR9035             T27                           Senior Science Technician      Scale F

For list of non core technician posts click here

For more information on each post please click the appropriate job title
Library and resources
GR number          Template reference            Generic job title              Grade
GR9051             T33 Lower                     Library Learning Resources     Scale B
                                                 Assistant Level 1
GR9046             T34 Lower                     Resources Assistant Level 1    Scale B
GR9052             T33 Middle                    Library Learning Resources     Scale C
                                                 Assistant Level 2
GR9047             T34 Middle                    Resources Assistant Level 2    Scale C
GR9048             T34 Upper                     Resources Assistant Level 3    Scale D
GR9053             T33 Upper                     Library Learning Resources     Scale D
                                                 Assistant Level 3
GR9036             T28                           School Librarian               Scale E

For list of non core library and resources posts click here

For more information on each post please click the appropriate job title




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Extended schools
GR number          Template reference             Generic job title              Grade
GR1153             None                           Before or After School Play    Scale C
                                                  Assistant/Playworker
GR1102             None                           Nursery Assistant              Scale C
GR2012             None                           Nursery Nurse                  Scale D
GR3402             None                           Deputy Play Manager            Scale D
GR1154             None                           Before and After School Club   Scale E
                                                  Team Leader
GR1989             None                           Day Care Team Leader           Scale E
GR2214             None                           Parent Support Advisor         Scale E
GR3403             None                           Early Years Development        Scale E
                                                  Worker
GR2244             None                           Extended Schools               Scale F
                                                  Coordinator Level 1
GR2110             None                           Extended Schools               Scale G
                                                  Coordinator Level 2
GR1151             None                           Extended Schools               Scale H
                                                  Coordinator Level 3
GR2245             None                           Children‟s Centre Manager      Scale J

For list of non core extended schools posts click here

For more information on each post please click the appropriate job title
Sports
GR number          Template reference             Generic job title              Grade
GR2133             None                           Community Sports Coach         Scale F
GR3174             None                           Cluster Sport and Physical     Scale G
                                                  Activity Project Worker

For list of non core sports posts click here



For more information on each post please click the appropriate job title
Residential childcare roles
GR number          Template reference             Generic job title              Grade



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GR1398             None                           Residential Childcare Officer   Scale E
GR3958             None                           Link Tutor                      Scale E
GR1146             None                           Childcare Officer               Scale E
GR4039             None                           Senior Childcare Officer        Scale F
GR2277             None                           Personal Tutor                  Scale F
GR1147             None                           Deputy Head of Care             Scale G
GR2276             None                           Senior Care Manager             Scale G
GR3253             None                           Head of Childcare               Scale I
GR3930             None                           Head of Care                    Scale J
GR2275             None                           Principal Care Manager          Scale J




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G000 Recruitment and matching jobs in schools - guidance for headteachers


 Job family: Site management and maintenance

  GR               Generic job
                                            Scale      Job purpose                                      Grade level distinction
  number           title

                                                       To clean a specified area of the school to the   One job of cleaner has been identified.
                                                       required standards.
  GR9002           Cleaner (T2)             A


                                                       Undertakes cleaning duties within the school     In addition to the cleaner role has a quality
                                                       and monitors the work of other cleaners to       control role and knowledge of cleaning rotas and
                   Senior
  GR0332                                    B          ensure the cleanliness of the school at all      routines. Is able to resolve some queries referred
                   Cleaner
                                                       times.                                           by cleaners and to arrange cover for absence.

                                                       The lettings caretaker was evaluated to          For details of when this GR number should be
                                                       establish the amount to be paid for additional   used read FG213c Guidance for the payment of
                                                       lettings outside normal school hours.            Lettings on Peoplenet (link below).

                   Lettings                 B                                                           A link document giving a fuller explanation and
  GR1649                                                                                                examples of when this rate should be paid is
                   Caretaker                SCP9
                                                                                                        shown below:

                                                                                                        FG213c Guidance for payment of Lettings




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                                                       Undertakes caretaking duties as part of a        Assists in ensuring the security of the premises
                                                       caretaking team, typically reports to a          and its contents, including the operation of fire
                                                       caretaker or site manager.                       and burglar alarms. Undertakes a key holder
                   Assistant                                                                            role, porterage and routine maintenance duties.
  GR0321                                    B
                   Caretaker                                                                            Has no supervisory or line management
                                                                                                        responsibilities.
                                                                                                        Groundsperson roles are usually graded at this
                                                                                                        level. An example being GR2114.
                                                       Under the direction of the headteacher or        Responsible for the security of the premises and
                                                       designated member of staff (site                 its contents, including the operation of fire and
                                                       manager/premises manager), and in                burglar alarms. Undertakes a key holder role,
                                                       accordance with the practices and                porterage and routine maintenance duties.
                                                       procedures of the school, to ensure that the     Oversees minor premises improvement projects,
  GR9001           Caretaker (T1)           C
                                                       premises and its contents are appropriately      dealing with contractors etc. May supervise
                                                       maintained, cleaned, secured and fit for         assistant caretakers and/or cleaners but more
                                                       purpose.                                         formal line management issues such as
                                                                                                        disciplinary matters are passed to another to deal
                                                                                                        with.
                                                       To assist the headteacher in the day-to-day      A development of the caretaker role with formal
                                                       management of the site and buildings             line management responsibilities for a small
                                                       through the administration, supervision and      team of caretaking and cleaning staff. Plans and
                                                       monitoring of standards. Ensures the site and    organises a site maintenance programme,
                   Site Manager                        buildings are maintained to the standard         monitors contracts, obtains quotes and manages
  GR0367                                    E
                   Level 1                             required by the Governing Body.                  a budget.
                                                                                                        The assistant premises manager role may not
                                                       If reporting to a premises manager in a larger   have the formal line management responsibility,
                                                       school may be called assistant premises          but has additional tasks eg monitoring energy
                                                       manager.                                         consumption or responsibility for vehicle


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                                                                                                        maintenance.
                                                                                                        The role does not require formal training, but
                                                                                                        typically requires up to one year‟s relevant
                                                                                                        experience.
                                                       To assist the headteacher in the day-to-day      This role still provides some caretaking services,
                                                       management of the site and buildings             but the focus is on the management of the
                                                       through the administration, supervision and      delivery of those services. This is across more
                                                       monitoring of standards. Ensures the site and    than one school or a school with multiple sites.
                   Site Manager                        buildings are maintained to the standard         May report to school management or leadership
  GR1399                                    F
                   Level 2                             required by the Governing Body.                  team on site issues. Typically manages a small
                                                                                                        team including caretaking and cleaning staff.
                                                       If reporting to a premises manager in a larger   Requires some formal training in NCC and
                                                       school may be called assistant premises          school standards and procedures eg recruitment.
                                                       manager.                                         Requires over one year‟s relevant experience.
                                                       Under the direction of the school business       In addition to the duties undertaken by site
                                                       manager and in accordance with the               manager level 2 (GR1399), this role has a
                                                       practices, policies and procedures of the        greater involvement in and the ability to
                   Premises
                                                       School and County Council, ensures the           contribute to the site‟s development under the
  GR2032           Manager                  G
                                                       school premises and contents are developed,      supervision of the school business manager.
                   Level 1
                                                       maintained, secured and ready for use.           Typically requires NVQ3 level knowledge,
                                                                                                        management and short course training with over
                                                                                                        one year‟s experience of site management.
                                                       Manages the school premises, implementing        Leads in this area on behalf of the school,
                                                       changes and improvements to buildings with       typically managing a budget in the range of £200
                   Premises
                                                       minimum disruption to staff and pupils.          - £400k. The role requires authoritative practical
  GR0368           Manager                  I
                                                       Organises and operates a planned                 knowledge of site management and maintenance
                   Level 2
                                                       maintenance program, ensuring that all           to deliver services through the management of
                                                       current building regulations, Health and         staff and resources, it has a significant


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G000 Recruitment and matching jobs in schools - guidance for headteachers

                                                   Safety regulations and policies are followed.   contribution to long-term planning and integration
                                                   Manages premises and cleaning staff             of services eg development of the site.
                                                   (directly or indirectly through monitoring      Typically requires NVQ3 level knowledge,
                                                   contracts). Appoints, plans and arranges all    management and short course training with over
                                                   third party contracted work.                    three year‟s experience of site management.


 Non core roles: Site management and maintenance
 GR number                              GR job title                                  School post originated from                  Scale
 GR2114                                 Gardener                                      Holt Hall                                    Scale B
 GR3549                                 Gardener/Handyman                             Sidestrand Hall                              Scale B
 GR3748                                 Minibus Driver                                Wayland High                                 Scale B
 GR3596                                 Site Supervisor                               Sprowston Community High                     Scale D
 GR4014                                 Senior Caretaker                              St Thomas More RC Junior School              Scale D
 GR3251                                 Facilities Coordinator                        Fakenham High                                Scale H
 GR3379                                 Facilities Manager                            Thorpe St Andrew High                        Scale J


 Return to Core job families list

 Return to Introduction




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G000 Recruitment and matching jobs in schools - guidance for headteachers

 Job family: Catering


 GR number           Generic job title         Scale        Job purpose                                  Grade level distinction


                                                            Support the work of a catering team to       Prepares and serves simple meals, cleans
                                                            produce healthy and nutritious meals         cooking and eating areas and carries out
 GR0330              Catering Assistant        B            for students and staff                       straightforward checks eg temperature
                                                                                                         monitoring and recording. Tasks are allocated.
                                                                                                         Requires a food hygiene certificate.
                                                            To work as part of a catering team           This level includes roles where the main task is
                                                            assisting in producing healthy and           either:
                                                            nutritious meals for students and staff      Assisting the cook to prepare and cook meals in
                                                            or is the cook at a small establishment      a large establishment and contributing to the
 GR0248              Assistant Cook            C
                                                            eg residential unit attached to a small      organisation of the kitchen.
                                                            school, special school residential unit or   Or preparing and cooking simple meals for small
                                                            nursery.                                     numbers.
                                                                                                         Requires a food hygiene certificate.
                                                            Manages a kitchen to deliver healthy,        Responsible for sourcing ingredients, menu
                                                            nutritious meals for students and staff.     planning, food preparation and cooking and
                                                                                                         management of the kitchen. Accounts for
                                                                                                         expenditure and banks monies. Supervises
 GR0108              Cook                      E
                                                                                                         other staff in the kitchen, but is not a formal line
                                                                                                         manager. Requires a City and Guilds 706/1 and
                                                                                                         706/2 or extensive experience of large scale
                                                                                                         catering.




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                                                            Manages a school kitchen and catering   In addition to the cook role (GR0108), formally
                                                            team with an emphasis on developing     line manages the kitchen staff and is
                                                            the service.                            contributing to the development of the service.
                                                                                                    This may include seeking external sources of
 GR0339              Cook/ Manager             F
                                                                                                    income eg supplying other schools within the
                                                                                                    cluster. Requires a City and Guilds 706/1 and
                                                                                                    706/2 or extensive experience of large scale
                                                                                                    catering.
                                                            Manages a school kitchen and catering   This role has less involvement in cooking meals,
                                                            team with an emphasis on developing     but assists as necessary. It is more about the
                                                            the service.                            management and longer term development of
 GR0331              Catering Manager          F
                                                                                                    the service. Requires a City and Guilds 706/1
                                                                                                    and 706/2 or extensive experience of large
                                                                                                    scale catering.


 Non core roles: Catering
 GR number                              GR job title                                  School post originated from                 Scale
 GR3788                                 Cook                                          Eaton Hall                                  Scale C


 Return to Core job families list

 Return to Introduction




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 Job family: Administration
 GR number Generic job title                Scale           Job purpose                               Grade level distinction
                                                            Undertake routine administrative duties   Reporting to another member of the administrative
                                                            with a particular emphasis on reception   team, undertakes routine clerical duties. These
                                                            and switchboard duties.                   include switchboard and reception and can include
                                                                                                      issuing bus passes or free meal discs, dealing with
                    Receptionist/                                                                     lost property enquiries, straightforward word
 GR9034                                     B
                    Clerk (T26)                                                                       processing or data entry and other similar level
                                                                                                      duties. Typically has four or five repetitive tasks.
                                                                                                      Work is allocated on a task by task basis. Requires
                                                                                                      the ability to use office equipment and IT systems
                                                                                                      to produce simple documents or to enter data.
                                                            Under direction to invigilate exams and   Undertakes routine clerical duties. Usually has four
                                                            work on particular subjects and           or five repetitive tasks and work is allocated by an
                                                            courses.                                  examinations officer or other administrator.

                                                            This role is normally recruited to on a   Duties include:
                                                            casual basis during examination                assisting with setting out exam papers and
                                                            periods.                                          materials before the exams
 GR4016             Invigilator             B
                                                                                                           maintaining oversight of the candidates in
                                                                                                              the room, walking quietly around the room
                                                                                                              at regular intervals
                                                                                                           collecting papers at the end of exams
                                                                                                           reporting any suspicion of copying or
                                                                                                              cheating to their line manager with
                                                                                                              immediate effect.
                                                            Supervises invigilators to ensure         Understands the examination procedures to guide
 GR4472             Senior Invigilator      C                                                         invigilators on the processes and required
                                                            examination sessions are conducted


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                                                            within guidelines and regulations.       standards of integrity and security. Alerts the
                                                                                                     responsible officer (exam officer, relevant teaching
                                                            Reports to exams officer, school         staff) to any irregularities eg late arrivals, disruptive
                                                            business manager, or designated          or ill pupils, suspected cheating, etc.
                                                            teaching staff.                          No formal qualification is required, but postholder
                                                                                                     has written guidance, eg ICE booklet, and attends
                                                                                                     relevant training courses and updates/briefings.
                                                                                                     (Supervises between 5 and 15 invigilators and 250
                                                                                                     pupils, but this will vary from school to school. For
                                                                                                     senior invigilators supervising less than five
                                                                                                     invigilators or more than 15 please speak to the
                                                                                                     Reward team.)

                                                            Provides a high standard of word         Reporting to another member of the administrative
                                                            processing and clerical support to the   team, undertakes a range of clerical duties. These
                                                            school.                                  may still include switchboard and reception, but
                                                                                                     has more tasks than the receptionist/clerk
                                                                                                     (GR9034) (seven or eight), and though still routine
                    Clerical Assistant
                                                                                                     these require a greater understanding of
 GR9033             (T25)                   C
                                                                                                     administrative processes eg checking and
                                                                                                     preparing invoices or completing returns under
                                                                                                     supervision. Requires knowledge of IT and office
                                                                                                     systems to produce letters and standard
                                                                                                     documents, maintain and update spreadsheets
                                                                                                     and process data. Works at NVQ2 level.
                    Secretarial                             To provide a high standard of            In addition to the tasks of clerical assistant
 GR9032             Assistant               D               secretarial/administrative support and   (GR9033), undertakes duties which include diary
                    (T24)                                   some finance and IT support to the       management, meeting preparation/minute taking,


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                                                            school.                                   word processing, invoice and order processing,
                                                                                                      database updating. Assists with a wide range of
                                                                                                      admin and finance duties (eg arranging school
                                                                                                      trips). Requires a good working knowledge of IT
                                                                                                      and office systems to produce reports, minutes
                                                                                                      and management information. Works at NVQ2
                                                                                                      level.
                                                            Typically reporting to the headteacher,   Has a wide range of duties, many similar to those
                                                            providing a full PA or secretarial and    in secretarial assistant (GR9032), but in addition
                                                            administrative service to the school.     develops and maintains the databases, completes
                                                                                                      statistical and other returns, maintains and
                                                                                                      monitors pupil records on absence, admission,
                                                                                                      transition and transfer and updates and maintains
                    Secretary                                                                         staff personnel records. Also assists with
                    Level 1                                                                           expenditure, costing monitoring and budget
 GR9028                                     E
                    (T21 Lower and                                                                    preparation. Clerk to the Governing Body
                    T22)                                                                              responsibilities are graded at this level. Requires a
                                                                                                      working knowledge and understanding of IT and
                                                                                                      office systems including specialist school IT
                                                                                                      systems such as PRISM and an understanding of
                                                                                                      school procedures. Able to create and develop
                                                                                                      new spreadsheets or databases. Works at NVQ2
                                                                                                      level.
                                                            Supports the work of the governing        Advises the governing body on constitutional
                    Secretary Level 1                       body and works closely with the chair     matters, duties, powers, governance and
                    (Clerk to the                           and headteacher.                          procedure within the legislative framework.
 GR9028                                     E                                                         Undertakes all pre and post meeting administrative
                    Governing Body
                    variation)                                                                        work to meet agreed timescales eg agenda
                                                                                                      preparation, recording minutes and actions.


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                                                                                                      NOTE: Use this job and grade if the clerk to the
                                                                                                      governing body duties are not included along with
                                                                                                      other responsibilities in an existing post graded
                                                                                                      Scale E or above.
                                                            Typically reporting to the headteacher,   In addition to the responsibilities of secretary level
                                                            providing a full PA or secretarial and    1 (GR9028), is required to:
                                                            administrative service to the school.
                                                                                                      Control the school‟s administrative and financial
                                                                                                      information systems (implement and maintain
                                                                                                      rather than simply updating them with information
                                                                                                      and running off reports as seen at the lower level),
                                                                                                      ensuring that these functions support the
                                                                                                      management of the school in an efficient and
                                                                                                      effective manner.
                    Secretary
 GR9029             Level 2                 F                                                         Assist with the planning and development of
                    (T21 Upper)                                                                       support services, policies and procedures within
                                                                                                      the school and particularly those services that
                                                                                                      reduce the administrative workload of teaching
                                                                                                      staff.

                                                                                                      Supervise contractual and related arrangements
                                                                                                      with regard to building works, maintenance
                                                                                                      supplies, etc. To identify and refer quality control
                                                                                                      matters to the headteacher.

                                                                                                      Assist in the preparation of financial budgets and



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                                                                                                      liaise with the external finance services provider as
                                                                                                      required. (This involves more than following direct
                                                                                                      instructions from the headteacher on what to
                                                                                                      include in the budgets, is actually taking
                                                                                                      responsibility for budget preparation).

                                                                                                      Monitor expenditure and provide regular
                                                                                                      monitoring reports and budgetary statements to
                                                                                                      the headteacher and Governing Body.

                                                                                                      Is competent at working with IT and office systems
                                                                                                      including specialist school IT systems such as
                                                                                                      PRISM. Requires an appropriate administrative
                                                                                                      qualification at NVQ3 or has the equivalent
                                                                                                      relevant experience.
                                                            Under the direction of the headteacher    Similar tasks to secretary level 2 (GR9029),
                                                            or another member of the leadership       usually based in larger schools. Assists with the
                                                            team, and in accordance with the          management of the school‟s administrative,
                                                            practices and procedures of the school,   financial and technical support services and
                                                            assist with the management of the         includes some work allocation. Typically
                    Administrative                          school‟s administrative, financial,       supervises a small admin team (up to five). Is
 GR9025             Officer Level 1         F               technical and clerical support services   competent at working with IT and office systems
                    (T19 Lower)                             to a high standard. Ensures that these    and specialist school IT systems such as PRISM.
                                                            functions support the management and      Holds an appropriate administrative qualification at
                                                            teachers of the school in an efficient    NVQ3 or has the equivalent relevant experience.
                                                            and effective manner.                     A note regarding GR9025 and GR9026
                                                                                                      At both levels the emphasis is on overseeing
                                                                                                      rather than actually undertaking administrative



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                                                                                                      duties (although some administrative duties are
                                                                                                      included). The upper level has more input into the
                                                                                                      development and implementation of administrative
                                                                                                      procedures. So where the role is more
                                                                                                      strategically focused and more time is spent on
                                                                                                      planning and developing than in managing
                                                                                                      operations and maintaining current procedures,
                                                                                                      the upper level should be used
                                                            Under the direction of the headteacher    Usually located in a secondary or large primary
                                                            or another member of the leadership       school, assists with the management of the
                                                            team, and in accordance with the          school‟s administrative, financial and technical
                                                            practices and procedures of the school,   support services and manages the administrative
                                                            assist with the management of the         team (typically up to five).
                                                            school‟s administrative, financial,
                                                            technical and clerical support services   In addition to the responsibilities of administrative
                                                            to a high standard. Ensures that these    officer level 1 (GR9025) is required to:
                                                            functions support the management and
                    Administrative
                                                            teachers of the school in an efficient          Contribute to the development and planning
 GR9026             Officer Level 2         G
                                                            and effective manner.                            of effective and efficient support services
                    (T19 Upper)
                                                                                                             within the school.
                                                            Plus will:
                                                                                                            Assist with the planning and management
                                                                  Line manage staff in                      of more complex procedures that reduce
                                                                   administrative and/or other               teachers‟ workloads, including teaching
                                                                   support functions                         cover, examinations, and submission of
                                                                                                             bids and personnel advice.
                                                                  Contribute to the development
                                                                   and planning of effective and      Is fully competent at using and able to develop and


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                                                                   efficient support services         implement common and school specialist IT
                                                                                                      systems. Holds an appropriate administrative
                                                                                                      qualification at NVQ level 3 or has the equivalent
                                                                  Assist with the planning and       relevant experience.
                                                                   management of more complex
                                                                   procedures that reduce teachers‟
                                                                                         A note regarding GR9025 and GR9026
                                                                                         At both levels the emphasis is on overseeing
                                                                   workloads, including teaching
                                                                                         rather than actually undertaking administrative
                                                                   cover, examinations, and
                                                                                         duties (although some administrative duties are
                                                                   submission of bids for funding
                                                                   and personnel advice. included). The upper level has more input into the
                                                                                         development and implementation of administrative
                                                                                         procedures. So where the role is more
                                                                                         strategically focused and more time is spent on
                                                                                         planning and developing than in managing
                                                                                         operations and maintaining current procedures,
                                                                                         the upper level should be used.
 See also functional administration table for specialist roles in large schools and management table for school support managers and
 school business managers.

                                                            To provide and maintain an effective up   Responsible for the updating and maintaining of
                                                            to date and comprehensive school          one or more database. Obtains reports and
                                                            database. Usually found in larger         statistics from the system and may undertake
                    Data                                    schools. Typically reports to a deputy    some straightforward analysis, but in the main the
 GR2992             Administrator           E               head or school business manager who       data is used by others. Does not undertake
                    Level 1                                 has overall responsibility for data and   developmental work or deliver formal staff training.
                                                            provides management and guidance.         May transfer data from one database to another or
                                                                                                      restore MIS after system failure. May combine this
                                                                                                      role with another function at the same level, eg the


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                                                                                                      examinations officer level 1 (GR9027). This does
                                                                                                      not change the grade.

                                                                                                      Requires a good working knowledge of Microsoft
                                                                                                      Excel and the ability to develop new spreadsheets
                                                                                                      or databases and produce specialist reports.
                                                                                                      Works at NVQ2/3 level.
                                                            To provide and maintain an effective up    In addition to the responsibilities of data
                                                            to date and comprehensive school          administrator level 1 (GR2992), is required to
                                                            database. Usually found in larger         produce reports and supply some interpretation of
                                                            schools. Typically reports to a deputy    the data being reported on for others to use. Has
                                                            head or school business manager who       a developmental aspect eg contributes to
                                                            has overall responsibility for data and   improving the way data is held and used in the
                    Data                                    provides management and guidance.         school. May also train colleagues on software
 GR3521             Administrator           F                                                         packages or may combine this role with another
                    Level 2                                                                           similar function at the same level, eg the
                                                                                                      examinations officer level 2 (GR2165), without an
                                                                                                      impact on grade. Is able to create and develop
                                                                                                      new spreadsheets or databases and produce
                                                                                                      specialist reports. Will be able to give training in
                                                                                                      the use of these systems to colleagues. Works at
                                                                                                      NVQ3 level
                                                            To provide and maintain an effective up   In addition to the responsibilities of the data
                                                            to date and comprehensive school          administrator level 2 (GR3521) has some
                    Data Manager                            database. Usually found in larger         budgetary responsibility and manages or
 GR0320                                     G
                    Level 1                                 schools. Typically reports to a deputy    supervises a small team. Reports to or is a
                                                            head or school business manager.          member of the school management or leadership
                                                                                                      team. The emphasis is less on managing


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                                                                                                      operations and more on developing systems at this
                                                                                                      level. Can also train colleagues on software
                                                                                                      packages. May combine the role with another at
                                                                                                      the same level eg the examinations manager
                                                                                                      (GR2139), without an impact on the grade.
                                                                                                      Requires advanced knowledge of Excel and ability
                                                                                                      to use, devise and understand complex formulas.
                                                                                                      Needs knowledge of statutory educational and
                                                                                                      schools procedures and requirements. Works at
                                                                                                      NVQ level 3
                                                            Responsible for collection, content and   In addition to the responsibilities of the data
                                                            analysis of schools data. Makes           manager level 1 (GR0320), requires an
                                                            recommendations to inform decision        authoritative knowledge of Government, NCC and
                                                            making and improve performance.           schools data requirements, as is solely responsible
                                                            Typically line manages a small team       for data management in the school. Has to
                                                            and/or is a member of the school          understand practical consequences and advise
                    Data Manager                            Leadership Team. Is solely responsible    school management or leadership team on
 GR3436                                     H
                    Level 2                                 for data management in the school, and    improving school performance. May also manage
                                                            usually reports to the head or deputy     a second specialist area, eg the examinations
                                                            head teacher.                             process and staff, without an impact on the grade.
                                                                                                      Technical skills in Excel and databases and two
                                                                                                      years experience required in order to create and
                                                                                                      implement new programs and systems. Able to
                                                                                                      work at NVQ level 3.
                                                            To support effective and efficient        Undertakes an administrative and coordination role
                    Exams Officer
                                                            arrangements for the organisation of      in the area of examinations eg maintaining
 GR9027             Level 1                 E
                                                            examinations and tests throughout the     information on IT systems, contacting
                    (T20)
                                                            school. Typically reports to a deputy     examinations boards and organising the logistics


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                                                            head or school business manager.          and dates/times of tests. Equivalent in size to
                                                                                                      school secretary level 1 (GR9028), or other
                                                                                                      functional administration roles at grade E, so can
                                                                                                      undertake some of the duties contained in one of
                                                                                                      more of these templates in addition to examination
                                                                                                      duties without an impact on the grade. Works at
                                                                                                      NVQ2/3 level and has a good working knowledge
                                                                                                      of the examinations process and schools
                                                                                                      procedures and the ability to use common and
                                                                                                      school specialist IT systems.
                                                            To support effective and efficient        In addition to the duties in exams officer level 1
                                                            arrangements for the organisation of      (GR9027), line manages a team of invigilators, and
                                                            examinations and tests throughout the     a clerical officer, plus monitors the exams budget.
                                                            school. Typically reports to a deputy     Can combine this role with others at grade F, such
                    Exams Officer
 GR2165                                     F               head or school business manager.          as the data administrator level 2 (GR3521), without
                    Level 2
                                                                                                      an impact on the grade. Works at NVQ3 level. Has
                                                                                                      a good working knowledge of the examinations
                                                                                                      process and schools procedures and the ability to
                                                                                                      use common and school specialist IT systems.
                                                            To support effective and efficient        In addition to duties in exams officer level 2
                                                            arrangements for the organisation of      (GR2165), manages the budget, contributes to
                                                            examinations and tests throughout the     school policy in this specialist area and typically
                                                            school. Typically manages a second        combines this role with the management of other
 GR2139             Exams Manager           G
                                                            specialist area. Typically reports to a   functional administration roles at scale E eg in
                                                            deputy head or school business            data, cover, etc. Requires the ability to develop
                                                            manager.                                  policy and introduce new processes into the
                                                                                                      school. Works at NVQ level 3/4.




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                                                            Typically based in a secondary school         Maintains financial records and systems, carries
                                                            and reporting to the school business          out validation checks and assists with budget
                                                            manager, headteacher or admin officer,        setting. Equivalent in size to school secretary level
                                                            the job is responsible for maintaining        1 (GR9028), or other functional administration
                    Finance Officer                         financial systems and processing              roles at grade E, so can undertake some of the
 GR9031             Level 1                 E               transactions. Undertakes a wide range         duties contained in one of more of these jobs in
                    (T23)                                   of financial processes and procedures         addition to finance duties without an impact on the
                                                            with some monitoring.                         grade. Requires a good working knowledge of
                                                                                                          Microsoft Excel and school financial procedures
                                                                                                          and processes, and the ability to adhere to these.
                                                                                                          Works at NVQ level 2/3.
                                                            Assists with the management and               In addition to the duties of finance officer level 1
                                                            control of the school‟s financial             (GR9031), has greater input into the management
                                                            resources; and the planning, allocation       and control of the school‟s financial resources.
                                                            and use of financial resources in a           Responsible for planning, allocating and use of
                                                            manner which satisfies the                    financial resources in a manner that satisfies the
                                                            requirements of accountability and            requirements of accountability and financial
                    Finance Officer
 GR0324                                     F               financial control. Typically reports to the   control. Is able to identify variances, prepare draft
                    Level 2
                                                            school business manager or                    budgets and reports for school management or
                                                            headteacher.                                  leadership team /Governors. Requires a good
                                                                                                          working knowledge of Microsoft Excel and school
                                                                                                          financial procedures and processes, and the ability
                                                                                                          to adhere to these. Requires an AAT qualification
                                                                                                          or the equivalent in relevant experience.




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                                                            Assists with the management and               Typically found in larger schools, this role has the
                                                            control of the school‟s financial             same technical financial knowledge and duties as
                                                            resources; and the planning, allocation       finance officer level 2 (GR0324), but is managing a
                                                            and use of financial resources in a           small team of staff at grade C or D who undertake
                                                            manner which satisfies the                    basic monitoring and data input, raise orders and
 GR2149             Finance Manager         G
                                                            requirements of accountability and            pay invoices etc. Requires a good working
                                                            financial control. Typically reports to the   knowledge of Microsoft Excel and understands
                                                            school business manager or                    school financial procedures and processes, and
                                                            headteacher.                                  has the ability to adhere to these.
                                                                                                          Requires an AAT qualification or equivalent.
                                                            Under the direction of the headteacher        Line manages a cover supervision team and is
                                                            or school business manager, and in            responsible for organising supply teachers to
                                                            accordance with the practices and             ensure all lesson periods are appropriately
                                                            procedures of the school, manage all          covered. Monitors costs and contracts with supply
                                                            aspects of absence and cover                  agencies, maintains administrative records and
 GR2290             Cover Manager           F               requirements.                                 data. May undertake cover supervision duties if
                                                                                                          required. Role can be combined with others at
                                                                                                          grade F, eg data administrator (GR3521), without
                                                                                                          any impact on the grade.
                                                                                                          Works to NVQ level 3 and has a good
                                                                                                          understanding of the school‟s procedures.




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 Non core roles: Administration
 GR number                              GR job title                               School post originated from   Scale
 GR2208                                 Attendance Officer                         Wymondham High                Scale E
 GR2263                                 Attendance Officer                         Earlham High                  Scale E
 GR3368                                 Health and Safety Co-ordinator             Methwold High                 Scale E
                                        Projects Officer & Public Relations
 GR3657                                                                            Thorpe St Andrew High         Scale E
                                        Coordinator
 GR1157                                 Pursuits and Residential Coordinator       Wayland High                  Scale F
 GR2863                                 Duke of Edinburgh‟s Award Co-ordinator     Methwold High                 Scale F
 GR3888                                 Skills for Life Co-ordinator               Acle High                     Scale F
                                        Work Related Learning Coordinator
 GR4097                                                                            Aylsham High                  Scale F
                                        Level 2
 GR1164                                 Enterprise Co-ordinator                    Sewell Park                   Scale G
                                        Work Related Learning and Enterprise Co-
 GR2090                                                                            City of Norwich               Scale G
                                        ordinator
 GR2097                                 Community Arts Co-ordinator                Wymondham High                Scale G
 GR1156                                 School Volunteer Co-ordinator              Wayland High                  Scale G


 Return to Core job families list

 Return to Introduction


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 Job family: Classroom and pastoral


 GR number          Generic job title       Scale           Job purpose                                Grade level distinction


                                                            Supervises pupils under the direction of   Supervises to ensure the safety and well-being of
                                                            the headteacher/deputy head or senior      pupils during school breaks in dining room, play
                                                            midday supervisor. Ensures the safety      areas, bus queues and classrooms. May
                    Midday                                  and well being of pupils and the           supervise particular children with special
 GR0394             Supervisory             A               adherence with school procedures           educational needs. Reports incidents or
                    Assistant                               while in play areas, the dining room,      disciplinary matters to a supervisor. Training is by
                                                            classrooms or in transit between           a short period of induction and mainly done on the
                                                            schools.                                   job.

                                                            Supervises a team of midday                Is responsible for induction, supervision, briefing
                                                            supervisory assistants (MSAs), under       and deployment of the MSA team.
                                                            the direction of the headteacher/deputy    OR
                                                            head or senior midday supervisor.          Is a SMSA responsible for a small, defined area of
                                                            Ensures the safety and well- being of      the school, but reporting to a senior midday
                                                            pupils and the adherence with school       supervisor.
                    Senior Midday
                                                            procedures while in play areas, the
 GR0365             Supervisory             C
                                                            dining room, classrooms or in transit      Has knowledge of school processes and
                    Assistant
                                                            between sites.                             procedures and the ability to deal with most
                                                            Or is a duty teacher, or SMSA,             straightforward problems including behavioural
                                                            responsible for ensuring the safety and    (referring serious incidents to their supervisor or
                                                            well-being of pupils and adherence to      line manager).
                                                            school procedures in a defined area of
                                                            the school. Supervised by the senior


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                                                            midday supervisor (GR3151).

                                                            A duty teacher or experienced SMSA,      Requires a demonstrable ability to deal with
                                                            patrolling designated areas of the       problems referred by MSAs and SMSAs to ensure
                                                            school and grounds over the lunch time   the safety and well-being of pupils and adherence
                                                            period. Disciplines pupils and deals     to school procedures and standards of behaviour
                                                            with other lunch time occurrences to     in play areas, dining rooms and classrooms. May
                    Senior Midday                           ensure the safety and well-being of      also supervise MSAs and SMSAs
 GR3151                                     E
                    Supervisor                              pupils.                                  Must be able to control children‟s behaviour and
                                                                                                     have the knowledge or experience to deal with
                                                                                                     referred problems. Requires a thorough
                                                                                                     understanding of the school environment,
                                                                                                     practices and procedures.
                                                            Supervises the care of pupils under      Requires an understanding of the school
                                                            direction and provides support to the    environment, processes and practices,
                                                            teacher in the management of pupils.     supplemented by short course training eg first aid.
                                                            The emphasis is on the safety and care   Supervises the physical and general care of pupils
                                                            of pupils and classroom preparation.     and sets up and tidies the classroom and learning
                    Classroom
                                                                                                     resources as directed by the teacher.
 GR9009             Assistant               C
                    (T9)
                                                                                                     Alternatively, welfare assistant (T3 GR9003) is the
                                                                                                     same grade and primarily about the physical care
                                                                                                     of pupils, with very limited involvement in
                                                                                                     supporting learning. This role requires knowledge
                                                                                                     of specialised health care methods.
                    Teaching                                Supports the care and learning of        A grade higher than the classroom assistant (T9
 GR9008             Assistant               D               individuals and groups and assists the   GR9009) due to a wider range of activities and
                    Level 1                                 teacher in the management of pupils      broader understanding, moving beyond the safety


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                    (T8)                                    and the classroom. Can administer          and care of pupils and classroom preparation to
                                                            tests, monitor progress and                specific activities to promote learning and check
                                                            achievement and maintain contact with      progress.
                                                            parents and specialists.
                                                                                                       Performs duties with supervision that may be
                                                                                                       outside the classroom eg assist in providing
                                                                                                       access to learning for pupils excluded from the
                                                                                                       classroom, investigate incidents or non attendance
                                                                                                       with pupils and parents, assist in the
                                                                                                       implementation of pastoral support plans. Can
                                                                                                       include clerical and administrative support tasks,
                                                                                                       although if these are the predominant elements,
                                                                                                       then a match to an admin role would be
                                                                                                       appropriate.
                                                                                                       Works to NVQ level 2.
                                                            Assists teaching staff in implementing     A grade higher than teaching assistant level 1 (T8
                                                            work programmes with individuals and       GR9008) due to greater training and experience
                                                            groups, in and outside the classroom.      and more extensive involvement in the planning
                                                            Includes administering tests, monitoring   and evaluation of learning for individuals and
                                                            and evaluating pupils and maintaining      groups. Requires a greater understanding of the
                    Teaching
                                                            contact with parents and specialists.      curriculum.
                    Assistant
 GR9007                                     E               Can also involve whole class
                    Level 2                                                                            Contributes to lesson planning, pupil assessment
                                                            supervision in the short-term absence
                    (T7)                                                                               and pastoral support.
                                                            of the teacher.
                                                                                                       Works with excluded pupils or those with
                                                                                                       behavioural, emotional or attendance problems
                                                                                                       requiring additional support to improve their
                                                                                                       educational attainment. May provide individual



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                                                                                                       counselling support sessions or run mentoring
                                                                                                       support schemes.
                                                                                                       Requires an NVQ level 3 or equivalent, the
                                                                                                       teaching assistant induction programme and
                                                                                                       training in particular curriculum areas or activities.
                                                            To assist teaching staff in implementing   Supervises a whole class in the absence of the
                                                            work programmes for pupils by              teacher. The lesson will have been prepared by
                                                            supervising whole classes.                 the teacher and will be in accordance with the
                                                                                                       curriculum.

                                                                                                       A grade higher than teaching assistant level 1
                                                                                                       (GR9008) due to greater training and experience
                                                                                                       and more independence.

                                                                                                       Compared to the teaching assistant level 2
                                                                                                       (GR9007), there is less emphasis on
                    Cover Supervisor
 GR9006                                     E                                                          developmental attention to individuals and groups
                    (T6)
                                                                                                       but more on carrying out the lesson plan for a
                                                                                                       large group and then providing feedback to the
                                                                                                       teacher. There may be a requirement to
                                                                                                       undertake other teaching assistant or
                                                                                                       administrative responsibilities.

                                                                                                       Requires NVQ level 3 or equivalent and the
                                                                                                       teaching assistant induction programme. Also
                                                                                                       requires training in particular curriculum areas or
                                                                                                       activities and an understanding of the curriculum,
                                                                                                       the school environment, processes and practices


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                                                                                                        and of specific learning programmes and activities.

                                                            Assists teaching staff by taking            A grade higher than teaching assistant level 2
                                                            responsibility for agreed learning          (GR9007), due to greater involvement in
                                                            activities. Includes planning, preparing    developing and delivering learning activities and
                                                            and delivering learning activities and      plans. Undertakes comprehensive assessments of
                                                            short-term responsibility for the whole     pupils‟ work and has knowledge of a wide range of
                    Higher Level                            class, under agreed supervision             available support services and interventions.
                    Teaching                                arrangements. Can also include
 GR9005             Assistant               F                                                           Or has the responsibility for an inclusion centre
                                                            responsibility for out of school learning
                    Level 1                                                                             and for mentoring and overcoming barriers to
                                                            and contributing to the development of
                    (T5)                                                                                learning.
                                                            school policies.
                                                                                                        May supervise or manage one or two members of
                                                                                                        staff on Scale C or D.
                                                                                                        Works to NVQ Level 4. Requires specialist skills
                                                                                                        and training appropriate to the area of work.
                                                            Assists teaching staff by taking            A grade higher than higher level teaching assistant
                                                            responsibility for agreed learning          level 1 (GR9005), as has lead responsibility for a
                                                            activities. Includes planning, preparing    specialist area of work and manages a team of
                    Higher Level                            and delivering learning activities and      staff. Delivers training, advice and guidance to
                    Teaching                                short-term responsibility for the whole     other staff, which may include teaching staff.
 GR9004             Assistant               G               class, under agreed supervision plus        Examples of staff managed range from three
                     Level 2                                arranging and having responsibility for     specialist staff (eg specialists for a science
                    (T4)                                    out of school learning. Also includes       programme in a high school and to the cluster) or
                                                            responsibility for a specialist area of     for approximately 13 classroom and teaching
                                                            work in the school and for managing         assistants.
                                                            other staff.                                Or has the lead responsibility for an Inclusion



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                                                                                                       Centre, but in addition to the duties of higher level
                                                                                                       teaching assistant level 1, is delivering training and
                                                                                                       giving advice and guidance to other staff, which
                                                                                                       may include teaching staff. Manages a small team.
                                                                                                       Contributes significantly to the development of
                                                                                                       procedure in own area of expertise.
                                                                                                       Works to NVQ level 4. Requires specialist skills
                                                                                                       and training appropriate to the area of work and
                                                                                                       the ability to manage and motivate a team.
                                                            Working in a special school, supervises    Supports one or more individuals with complex
                                                            the care of pupils under direction and     special needs either by providing personal care or
                                                            provides support to the teacher in the     learning support under the direction of the teacher.
                                                            management of pupils. The emphasis         Also responsible for setting up for lessons and
                                                            is on the safety and care of pupils with   clearing away after.
                                                            some classroom preparation.
                                                                                                       Requires an understanding of the school
                                                                                                       environment and individual behaviour and care
                    Classroom
                                                                                                       plans.
 GR9015             Assistant (T15)         C
                                                                                                       Requires some short course training on Team
                    (Special School)
                                                                                                       Teach, seizures, signing and in other medical care
                                                                                                       practices.

                                                                                                       Alternatively, welfare assistant (T3 GR9003) is the
                                                                                                       same grade and primarily about the physical care
                                                                                                       of pupils, with very limited involvement in
                                                                                                       supporting learning. This role requires knowledge
                                                                                                       of specialised health care methods.



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                                                            Working in a special school, typically to   A grade higher than the classroom assistant (T15
                                                            support the care and learning of            GR9015) due to a wider range of activities and
                                                            individuals and groups and assist the       broader understanding, moving beyond the safety
                                                            teacher in the management of pupils         and care of pupils and classroom preparation to
                                                            and the classroom. Can administer           specific activities to promote learning and check
                                                            tests, monitor progress and                 and record progress (medical, behavioural or
                                                            achievement and maintain contact with       educational).
                                                            parents and specialists.
                    Teaching
                                                                                                        Performs duties with supervision, either inside or
                    Assistant
 GR9014                                     D                                                           outside the classroom eg helping a small group of
                    Level 1 (T14)
                                                                                                        pupils with elements of their work as designated by
                    (Special School)
                                                                                                        the teacher or working with pupils who have been
                                                                                                        excluded from the classroom.

                                                                                                        Works to individual behaviour and education plans.
                                                                                                        Typically includes clerical and administrative
                                                                                                        support tasks, although if these are the
                                                                                                        predominant element match to an admin role.
                                                                                                        Works to NVQ level 2.
                                                            Working in a special school, to assist      A grade higher than the teaching assistant level 1
                                                            teaching staff in implementing work         (GR9014) due to greater training and experience
                                                            programmes with individuals and             and more extensive involvement in the planning
                    Teaching                                groups, in and out of the classroom.        and evaluation of learning for individuals and
                    Assistant                               Includes administering tests, monitoring    groups and less emphasis on personal care.
 GR9013                                     E
                    Level 2 (T13)                           and evaluating pupils and contact with      Requires a greater understanding of behavioural
                    (Special School)                        parents and specialists. Can also           needs as has more involvement in the developing
                                                            involve whole class supervision in the      of individual behavioural plans.
                                                            short-term absence of the teacher.          Contributes to lesson planning, pupil assessment


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                                                                                                       and pastoral support.
                                                                                                       Or works with excluded pupils or those with
                                                                                                       behavioural, emotional or attendance problems
                                                                                                       requiring additional support to improve their
                                                                                                       educational attainment. May provide individual
                                                                                                       counselling or run mentoring support schemes or
                                                                                                       coach other staff, eg in Team Teach or moving
                                                                                                       and handling.
                                                                                                       Requires NVQ level 3 or equivalent and the
                                                                                                       teaching assistant induction programme. Also
                                                                                                       requires training in particular areas or activities.
                                                            To assist teaching staff in implementing   Supervises a whole class in the absence of the
                                                            work programmes for pupils by              teacher. The lesson will have been prepared by
                                                            supervising whole classes.                 the teacher in line with pupils‟ individual education
                                                                                                       plans and will often be repetition of a lesson
                                                                                                       previously delivered.

                                                                                                       A grade higher than teaching assistant level 1
                    Cover Supervisor
                                                                                                       (GR9014) due to greater training and experience
 GR9012             (12) (Special           E
                                                                                                       and more independence.
                    School)
                                                                                                       Compared to the teaching assistant level 2
                                                                                                       (GR9013), there is less emphasis on
                                                                                                       developmental attention to individuals and groups
                                                                                                       but more on carrying out the lesson plan for a
                                                                                                       large group and then providing feedback to the
                                                                                                       teacher. There may be a requirement to



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                                                                                                        undertake other teaching assistant or
                                                                                                        administrative responsibilities.

                                                                                                        Works to NVQ level 3 and requires the teaching
                                                                                                        assistant induction programme and training in
                                                                                                        particular curriculum areas or activities and
                                                                                                        techniques. Also needs an understanding of the
                                                                                                        curriculum, the school environment, processes and
                                                                                                        practices and of specific learning programmes and
                                                                                                        activities.
                                                            Working in a special school, assists        A grade higher than teaching assistant level 2
                                                            teaching staff by taking responsibility     (GR9013), due to greater involvement in
                                                            for agreed learning activities. Includes    developing, planning and delivering learning
                                                            planning, preparing and delivering          activities and plans.
                                                            learning activities and short-term          Or has responsibility for an inclusion centre and for
                                                            responsibility for the whole class, under   mentoring and overcoming barriers to learning
                    Higher Level                            agreed supervision arrangements. Can        including managing behaviours.
                    Teaching                                also include responsibility for out of
                    Assistant                               school learning and may contribute to       Undertakes some assessment of pupils‟ work and
 GR9011                                     F               the development of school policies.         feeds into behaviour and educational plans,
                    Level 1
                    (T11)(Special                                                                       although the teacher has overall responsibility for
                    School)                                                                             these.
                                                                                                        Has knowledge of a wide range of available
                                                                                                        support services and interventions.
                                                                                                        May supervise or manage one or two members of
                                                                                                        staff on Scale C or D.
                                                                                                        Works to NVQ level 4. Requires specialist skills


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                                                                                                        and training appropriate to the area of work and a
                                                                                                        good understanding of the special educational
                                                                                                        needs in the school.
                                                            Works in a special school, assisting        A grade higher than higher level teaching assistant
                                                            teaching staff by taking responsibility     level 1 (GR9011), as has lead responsibility for a
                                                            for agreed learning activities. Includes    specialist area of work and manages a team of
                                                            planning, preparing and delivering          staff. Staff managed can range from two to three
                                                            learning activities and short-term          specialist staff (eg specialists for a science
                                                            responsibility for the whole class, under   programme in a high school and to the cluster) to
                                                            agreed supervision plus arrangements        up to 13 classroom and teaching assistants.
                    Higher Level                            and responsibility for out of school        May have lead responsibility for an inclusion
                    Teaching                                learning. Also includes responsibility      centre and the staff working in it, but in addition to
 GR9010             Assistant               G               for a specialist area of work in the        the duties of higher level teaching assistant level 1
                    Level 2 (T10)                           school and for managing other staff.        (GR9011), is delivering training and giving advice
                    (Special School)
                                                                                                        and guidance to other staff, which may include
                                                                                                        teaching staff. Contributes significantly to the
                                                                                                        development of procedure in own area of
                                                                                                        expertise.
                                                                                                        Works to NVQ level 4. Requires specialist skills
                                                                                                        and training appropriate to the area of work and
                                                                                                        the ability to manage and motivate a team.




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 Non core roles: Classroom and pastoral
 GR number                              GR job title                          School post originated from     Scale
 GR0358                                 School Crossing Patrol                Countywide post                 Scale A
 GR1179                                 Swimming Escort                       St Mary‟s Primary               Scale B
 GR3761                                 Senior Midday Supervisory Assistant   Hethersett High                 Scale C
 GR2038                                 Assistant Chaplain                    Notre Dame High                 Scale D
 GR1167                                 School Nurse                          City of Norwich                 Scale E
 GR2291                                 Behaviour and Attendance Officer      Hellesdon High                  Scale F
 GR3907                                 Head of House                         Oriel                           Scale F
 GR3347                                 Pastoral Support Worker               Notre Dame High                 Scale G
 GR3377                                 Best Worker                           Thorpe St Andrew High           Scale G
 GR3570                                 Best Worker                           Charles Burrell High            Scale G
 GR1357                                 Family Worker                         West Walton Community Primary   Scale H
 GR3346                                 Achievement support centre manager    Notre Dame High                 Scale H
 GR3985                                 Assistant BEST Co-ordinator           Charles Burrell High            Scale H
 GR2273                                 Senior Mentor                         Earlham High                    Scale I
                                        Achievement Support Centre Manager
 GR4045                                                                                                       Scale I
                                        (post June 09)                        Notre Dame High
 GR2292                                 Student Learning Counsellor           Framingham Earl High            Scale J



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 GR1865                                 BEST Co-ordinator          Earlham High           Scale L
 GR3571                                 BEST Co-ordinator          Charles Burrell High   Scale L

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 Job family: Management


 GR number          Generic job title       Scale           Job purpose                               Grade level distinction


                                                            Operationally managing a range of         Operationally managing a range of support
                                                            support functions (eg finance, human      functions (eg finance, human resources, data, and
                                                            resources, data, estate management        estate management administration).
                                                            and administration).
                                                                                                      Works within a large school under the supervision
                    Operational
 GR3271                                     H               This role only occurs in large schools    of a school business manager who has the
                    Support Manager
                                                            reporting to a school business manager    responsibility for integration of services and
                                                                                                      planning.
                                                                                                      Please contact the Reward team for guidance
                                                                                                      before appointing or regrading any job to this
                                                                                                      level.
                                                            Under the direction of the headteacher,   Is the finance lead and undertakes a range of
                                                            is responsible for the day to day         functional support tasks found within a school eg
                                                            operational management of some, but       finance, human resources, data, estate
                                                            not all support services.                 management and administration.
                                                                                                      Manages a small core team consisting of
                    School Support
                                                            Found in primary or special schools       administrative and other staff eg caretakers,
 GR3353             Manager Level 1         H
                                                            with budgets less than £2m and pupil      usually less than five plus MSAs.
                    (T17 Lower)
                                                            numbers less than 500.
                                                                                                      May or may not be a member of school
                                                                                                      management or leadership team and has a limited
                                                                                                      developmental aspect to role. The impact of the
                                                                                                      job is limited to support services rather than whole


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                                                                                                       school management.

                                                                                                       Requires the ability to work to NVQ level 3/4,
                                                                                                       evidenced by a formal qualification or the
                                                                                                       equivalent in knowledge and experience.
                                                                                                       Please contact the Reward team for guidance
                                                                                                       before appointing or regrading any job to this
                                                                                                       level.
                                                            Under the direction of the headteacher,    Differs from school support manager level 1
                                                            to be responsible for the day to day       (GR3353) in that the job forward plans over a
                                                            operational management of some, but        longer period (greater than a year) and in a more
                                                            not all support services and the           complex environment. It also manages more
                                                            development of processes within these      support services eg ICT, marketing,
                    School Support
                                                            services.                                  communications and extended schools and bigger
 GR3583             Manager Level 2         I
                                                            Is a member of or reports to senior        staff teams, typically 5-15 plus MSAs.
                    (T17 Middle)
                                                            management team.                           Requires the ability to work to NVQ level 3/4,
                                                                                                       evidenced by a formal qualification or the
                                                            Found in primary or special schools        equivalent in knowledge and experience. Please
                                                            with budgets less than £2m and pupil       contact the Reward team for guidance before
                                                            numbers less than 500.                     appointing or regrading any job to this level.
                                                            Under the direction of the headteacher,    In addition to the responsibilities of school support
                                                            is responsible for the day to day          manager level 2 (GR3583), this role has a
                                                            operational management of some, but        contribution to developing existing and new
                    School Support
                                                            not all support services to the school.    services, but is still primarily focused on
 GR3314             Manager Level 3         J
                                                            Has a contribution to the strategic        operational management. Provides a high-level of
                    (T17 Upper)
                                                            development of the School to ensure        support to the Governing Body. This involves
                                                            that the school offers a full and cost     providing and presenting comprehensive, accurate
                                                            effective service and value for money in   and persuasive reports on a variety of issues with


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                                                            line with the schools aims and values.     options, so that decisions can be taken. It is more
                                                            Is a member of or reports to school        than an administrative role circulating agendas and
                                                            management or leadership team.             minute taking as the clerk to the governor or
                                                            Found in schools with budgets of £2m       another administrative role will do these.
                                                            to £5m and pupil numbers less than         The ability to influence and change the motivation
                                                            1200.                                      of others is central to achieving objectives.
                                                                                                       The role manages a team of 5-15 plus MSAs,
                                                                                                       including a functional administrative role, such as
                                                                                                       a finance officer.
                                                                                                       Requires the ability to work to NVQ level 4,
                                                                                                       evidenced by a formal qualification or the
                                                                                                       equivalent in knowledge and experience.
                                                                                                       Please contact the Reward team for guidance
                                                                                                       before appointing or regrading any job to this
                                                                                                       level.
                                                            To be responsible for the development,     In addition to the school support manager level 3
                                                            planning, delivery and monitoring of all   (GR3314), this role has a leadership role for all
                                                            support services. Has a contribution to    support services in the school, including teaching
                                                            strategic development, ensuring the        assistants. Reports to school management or
                                                            school offers a full, cost effective       leadership team but is not a full member.
                    School Business                         service and value for money in line with   The role manages a team of usually more than 20
 GR1136             Manager Level 1         K               its aims and values.                       plus MSAs, this will include more than one
                    (T16 Lower)                             Is a member of or reports to school        functional administrative role at grade G. Requires
                                                            management or leadership team.             the ability to work to NVQ level 5 (post graduate),
                                                            Only found in high schools with            evidenced by a formal qualification or equivalent
                                                            between 500 and 1300 pupils and with       knowledge and experience.
                                                            a budget between £2m and £6.7m.             Please contact the Reward team for guidance
                                                                                                       before appointing or regrading any job to this



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                                                                                                         level.

                                                            To be responsible for the development,       In addition to the school business manager level 1
                                                            planning, delivery and monitoring of all     (GR1136), this role is a full member of the school‟s
                                                            support services to the school. Has a        school management or leadership team with
                                                            significant contribution to strategic        responsibility for leading and developing all
                                                            development in a leadership role to          support services and for managing change and
                                                            ensure that the school offers a full, cost   large-scale projects.
                                                            effective service and value for money in     The role manages a team of more than 20 plus
                                                            line with the school‟s aims and values.      MSAs, this will include several functional
                                                            Is a full member of school management        administrative roles to grade G.
                                                            or leadership team.                          Requires the ability to work to NVQ level 5 (post
                    School Business
                                                            Found in larger high schools with            graduate), evidenced by a formal relevant
 GR3122             Manager Level 2         L
                                                            between 700 and 1700 pupils and with         management qualification or the equivalent in
                    (T16 Middle)
                                                            a budget of between £3.7m and £7m.           knowledge and experience.
                                                                                                          Please contact the Reward team for guidance
                                                                                                         before appointing or regrading any job to this
                                                                                                         level.
                                                                                                         NOTE Only a single role has been identified above
                                                                                                         this level. This role has additional responsibility for
                                                                                                         managing heads of teaching departments and
                                                                                                         requires a teaching qualification as well as
                                                                                                         significant experience in teaching and
                                                                                                         management.




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 Non core roles: Management
 GR number                              GR job title                               School post originated from   Scale
 GR2197                                 Community Officer                          North Walsham High            Scale H
 GR2156                                 Finance and Examinations Manager           Wymondham High                Scale I
 GR3375                                 School Development Manager                 Aylsham High                  Scale I
                                        Assistant School Business
 GR3419                                                                                                          Scale I
                                        Manager/Bursar                             Reepham High
 GR1591                                 Student Support Director                   Fakenham High                 Scale K
 GR2151                                 Research Coordinator                       Notre Dame High               Scale K
                                        Director of Facilities, Extended Schools
 GR4098                                                                                                          Scale K
                                        and Social Cohesion                        Aylsham High
 GR1577                                 Assistant Headteacher                      Smithdon High                 Scale M

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 Job family: ICT


 GR number          Generic job title       Scale           Job purpose                                Grade level distinction


                                                            Is a technician role carrying out          Duties include:
                                                            practical network support tasks and             Installing and maintaining support for the
                                                            some administration under the                      school‟s ICT systems and software.
                                                            supervision of the ICT manager.                 Providing administration support to the ICT
                    School ICT
                                                                                                               service.
                    Service
                                                                                                            Assisting with the audit of equipment, loan
 GR9041             Technician Level        D
                                                                                                               equipment, licences and warranties.
                    1
                    (T31 Lower)                                                                             Assisting in creating and publishing user
                                                                                                               training material.
                                                                                                            Keeping abreast of technology refreshes or
                                                                                                               upgrades and ensuring school staff are
                                                                                                               aware of any changes made.
                                                            Is a technician role carrying out          In addition to the school ICT service technician
                                                            practical network support tasks and        level 1 (GR9041), has a significant and effective
                                                            some administration under the              contribution to learning, evidenced by one of more
                    School ICT                              supervision of the ICT manager.            of the following:
                    Service
                                                                                                            Working closely with pupils, giving
 GR9042             Technician Level        E               Also makes a substantial contribution to           demonstrations and providing learning
                    2                                       learning activities by assisting                   support, information and guidance.
                    (T31 Upper)                             individuals or groups of pupils.                Contributing to developing schemes of
                                                            Manages ICT technician(s).                         work.
                                                                                                            Undertaking cover supervision



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                                                                                                             Working with A level students
                                                                                                             Working as sole technician covering a
                                                                                                              breadth of disciplines.
                                                                                                       Requires practical knowledge and some
                                                                                                       experience.
                                                            To provide effective and efficient ICT     In addition to the tasks in the school ICT service
                                                            technical support to the school with       technician level 2 (GR9041), uses a greater
                                                            knowledge of network topologies,           breadth of technical knowledge to provide practical
                                                            server applications, user access           advice and solutions to future development of the
                                                            management, trouble shooting               system, although does not have responsibility for
                    School ICT
 GR3453                                     F               procedures, disaster planning and          the school‟s ICT strategy.
                    Service Engineer
                                                            recovery, software licensing and PC        Requires practical knowledge and two year‟s
                                                            hardware. Usually supervised by a          relevant experience.
                                                            school business manager or curriculum
                                                            lead.

                                                            To manage the ICT service within the       In addition to the tasks of the school ICT service
                                                            school ensuring availability, capacity     engineer (GR3453), this role typically manages a
                                                            and performance levels are sufficient to   small team of staff and is found in larger schools
                                                            support the teaching, learning,            reporting to an ICT service manager level 2 or
                    School ICT
                                                            management and administrative              school business manager.
 GR2279             Technical               G
                                                            functions of the school. To implement      Or is responsible for the ICT strategy without
                    Manager
                                                            the Network Service Strategy as            managing staff management responsibilities.
                                                            defined by the school‟s leadership         Or delivers service engineer support to a cluster.
                                                            team.                                      Requires an NVQ level 3 or HNC qualification or
                                                                                                       the equivalent in knowledge and experience.




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                                                            To develop and implement the ICT         Is the lead in developing and implementing the ICT
                                                            strategy for the school as required by   strategy for the school and managing the ICT
                                                            the school‟s senior management team.     team. This level has a smaller ICT service than the
                                                            To effectively manage the ICT            school ICT service manager level 2 (GR9023) and
                    School ICT
                                                            resources and systems within the         operates in a single school to support 700 – 1000
                    Service Manager
 GR9022                                     H               strategic plan and, if relevant, the     users and 175 – 250 laptops and PCs.
                    Level 1
                                                            cluster.                                 Requires an NVQ level 4 or HND qualification or
                    (T18 Lower)
                                                            Reports to a school business manager     the equivalent in knowledge and experience.
                                                            or headteacher.                          NOTE: If your school has 1001-1599 users and
                                                                                                     251-599 laptops and PCs, please refer to the MRS
                                                                                                     team for advice on which grade should apply.
                                                            To develop and implement the ICT         Is the lead in developing and implementing the ICT
                                                            strategy for the school as required by   strategy for the school and managing the ICT
                                                            the school‟s senior management team.     team. The role is a grade higher than school ICT
                                                            To effectively manage the ICT            service manager level 1(GR9022) due to the
                                                            resources and systems within the         complexities of scale, with roles at this level having
                    School ICT
                                                            strategic plan and, if relevant, the     over 1600 users and 600 laptops and PCs and
                    Service Manager
 GR9023                                     I               cluster.                                 possibly supporting approximately three feeder
                    Level 2
                                                                                                     schools.
                    (T18 Middle)
                                                                                                     Requires an NVQ level 4 or HND qualification or
                                                                                                     the equivalent in knowledge and experience.
                                                                                                     NOTE: If your school has 1001-1599 users and
                                                                                                     251-599 laptops and PCs, please refer to the MRS
                                                                                                     team for advice on which grade should apply.


 Non core roles: ICT




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 GR number                              GR job title                           School post originated from   Scale
 GR2261                                 IT Assistant                           Earlham High                  Scale C
 GR9043                                 School ICT Service Administrator       T32 Template                  Scale D
                                        Learning Platform Development
 GR3593                                                                                                      Scale H
                                        Coordinator                            Smithdon High
 GR1655                                 Manager of ICT and Data Services       Sprowston Community High      Scale J
 GR3380                                 Technology Excellence Centre Manager   Thorpe St Andrew High         Scale J
 GR3550                                 ICT Systems Manager                    Reepham High                  Scale J
 GR1784                                 ICT Cluster Service Manager            Long Stratton High            Scale K

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 Job family: Technicians


 GR number          Generic job title       Scale       Job purpose                                 Grade level distinction


                                                        Assists teaching staff and other            Carries out closely supervised, repetitive and
                                                        technicians in providing a safe and         simple support tasks.
                    Asst Science
                                                        efficient service for pupils and teaching
                    Technician
 GR9049                                     B           staff.                                      May be a „specialist cleaner‟ post, cleaning
                    Level 1
                                                        Maybe a trainee science technician,         equipment and sinks and disposing of materials
                    (T35 Lower)
                                                        combining closely supervised duties         safely.
                                                        with a course of study.                     Works to NVQ level 1.
                                                        To assist teaching staff and other          Assists in the preparation of apparatus, solutions
                                                        technicians in providing a safe and         and materials, carries out simple safety checks,
                                                        efficient laboratory and technical          safely disposes of materials, cleans equipment,
                    Asst Science
                                                        service for pupils and teaching staff.      undertakes minor repairs and adaptations to
                    Technician Level
 GR9050                                     C                                                       apparatus, maintains inventories and records and
                    2
                                                                                                    may carry out some tasks from the resources
                    (T35 Upper)
                                                                                                    assistant role (GR9047) without an impact on the
                                                                                                    grade.
                                                                                                    Works to NVQ level 1.
                                                        Under the supervision of the curriculum     In addition to the duties of the assistant science
                                                        head, a teacher or other supervisor,        technician (GR9050), prepares and assembles
                    Technician
                                                        provides equipment and materials so         apparatus, solutions and materials, installs, tests
                    (Science)
 GR9037                                     D           that teachers and pupils can do safe        and calibrates equipment, devises and
                    Level 1
                                                        and effective experiments. May assist       manufactures teaching aids, ensures equipment is
                    (T29 Lower)
                                                        in demonstrations.                          serviceable and safe and diagnoses faults. Needs
                                                                                                    to understand and be aware of all health and safety


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                                                                                                   instructions and procedures.
                                                                                                   Works to NVQ level 2.
                                                        Under the overall direction of the         Areas worked within include metalwork, woodwork,
                                                        Curriculum headteacher, a teacher or       food, textiles, graphics and electronics. Prepares
                                                        other supervisor, to assist lessons by     materials and machinery, undertakes maintenance
                    Technician                          undertaking preparatory work,              and cleaning tasks, devises and manufactures
                    (Technology)                        maintenance and storage of tools,          teaching aids, ensures equipment is serviceable
 GR9039                                     D
                    Level 1                             materials, equipment, furniture and        and safe and diagnoses faults. Needs to
                    (T30 Lower)                         fittings.                                  understand and be aware of all health and safety
                                                                                                   instructions and procedures.
                                                                                                   Works to NVQ level 2.

                                                        Under the supervision of the curriculum    In addition to the responsibilities of a technician
                                                        headteacher, a teacher or other            (science) level 1 (GR9037), has a significant and
                                                        supervisor, provides equipment and         effective contribution to learning, evidenced by one
                                                        materials for teachers and pupils to do    of more of the following:
                                                        safe and effective experiments. May             Working closely with pupils, giving
                    Technician                          assist in demonstrations.                          demonstrations and providing learning
                    (Science)                                                                              support, information and guidance.
 GR9038                                     E
                    Level 2                             Significantly contributes to learning by        Contributing to developing schemes of work
                    (T29 Upper)                         working closely with pupils, or                 Undertaking cover supervision
                                                        contributing to developing schemes of           Working with A level students
                                                        work, or undertaking cover supervision          Working as sole technician covering a
                                                        or is the sole technician covering a               breadth of disciplines.
                                                        breadth of disciplines.                    Works to NVQ level 3.
                    Technician                          Under the overall direction of             In addition to the responsibilities of the technician
 GR9040             (Technology)            E           curriculum headteacher, a teacher or       (technology) level 1 (GR9039), has a significant
                    Level 2                             other supervisor, assists lessons by       and effective contribution to learning, evidenced by


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                    (T30 Upper)                         undertaking preparatory work,               one of more of the following:
                                                        maintenance and storage of tools,               Working closely with pupils, giving
                                                        materials, equipment, furniture and                demonstrations and providing learning
                                                        fittings.                                          support, information and guidance.
                                                                                                        Contributing to developing schemes of work
                                                        Significantly contributes to learning by        Undertaking cover supervision
                                                        working closely with pupils, or                 Working with A level students
                                                        contributing to developing schemes of           Working as sole technician covering a
                                                        work, or undertaking cover supervision             breadth of disciplines.
                                                        or is the sole technician covering a        Works to NVQ level 3.
                                                        breadth of disciplines.
                                                        Under the direction of the Head of          In addition to undertaking the full range of duties of
                                                        Department or other supervisor, and in      technician (science) level 2 (GR9038), to a high
                                                        accordance with the practices and           level of expertise, the job involves managing one or
                                                        procedures of the school, ensures a         more technical support staff, giving advice, setting
                                                        safe, effective and efficient laboratory    standards and ensuring they are maintained. This
                                                        technical service is provided for the use   may include deploying technicians to meet
                                                        of pupils and teaching staff.               departmental or cross-curricular needs and
                                                                                                    priorities and/or personally covering their duties if
                    Senior Science
 GR9035                                     F           Provides technical advice and               necessary. The senior technician may assist with
                    Technician (T27)
                                                        assistance in the classroom to support      technical staff recruitment, induction, performance
                                                        pupils and assist teaching staff with       management and training and development
                                                        learning activities.                        programmes, in accordance with the needs of the
                                                                                                    department. Undertakes more complex and
                                                        Manages one or more technical staff         specified activities eg supporting special projects,
                                                        and provides a high level of specialist,    or takes the lead in managing a complex
                                                        technical and learning expertise. May       specialised area and gives a considerable amount
                                                        act as a cover supervisor.                  of advice to teachers.



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                                                                                    Works to NVQ level 4, plus has experience of more
                                                                                    than a year.


 Non core roles: Technicians
 GR number                              GR job title                     School post originated from                Scale
 GR2194                                 Pianist                          Blofield Primary                           Scale A
 GR2295                                 Vehicle Maintenance Technician   Notre Dame High                            Scale B
 GR2118                                 Technician/Mini bus driver       Mile Cross Middle                          Scale D
 GR3960                                 Food Technician                  Aylsham High                               Scale D
 GR2040                                 Arts Technician                  Northgate High                             Scale E
 GR3056                                 Science Technician               Notre Dame High                            Scale G


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 Job family: Library and resources

 GR number          Generic job title       Scale           Job purpose                             Grade level distinction

                                                            Provides a high volume reprographic     Has several of the following tasks:
                                                            service to the school. Undertakes          Assist in the reproduction of material eg
                                                            routine and closely supervised tasks.         photocopying, laminating, stapling by
                                                                                                          straightforward use of office and
                                                                                                          reprographic machinery.
                                                                                                       Straightforward stock monitoring and
                                                                                                          processing of stock orders.
                                                                                                       Cleaning equipment and work areas eg for
                                                                                                          science or food technology.
                                                                                                       Maintaining records, filing and shredding
                    Resources                                                                             documents.
                    Assistant                                                                          Reception work and receiving phone calls to
 GR9046                                     B
                    Level 1                                                                               the school and message taking.
                    (T34 Lower)                                                                        Dealing with lost property enquiries
                                                                                                       Driving pupils to external venues, but with
                                                                                                          no involvement in the learning activities or
                                                                                                          supervision.
                                                                                                       Using computers for data entry, email, and
                                                                                                          limited amounts of straightforward word
                                                                                                          processing.
                                                                                                       General tasks such as transporting supplies
                                                                                                          within school, collecting materials, shopping
                                                                                                          locally, general maintenance tasks or
                                                                                                          tidying in laboratories, food preparation


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                                                                                                               areas and storerooms.

                                                            To provide an efficient and effective       In addition to the duties stated in resources
                                                            resource service and technical support      assistant level 1 (GR9046), has several of the
                                                            to staff and pupils. To advise on the       following tasks:
                                                            most efficient and economic use of
                                                            resource materials. A school support              Setting up pupil records and inputting data
                                                            role undertaking a range of tasks within          Word processing, spreadsheet updating or
                                                            a school or a subject department.                  simple desktop publishing.
                                                                                                              Operating routine systems, booking
                                                                                                               audiovisual or other equipment and
                                                                                                               providing simple demonstrations of their
                    Resources
                                                                                                               main functions.
                    Assistant
 GR9047                                     C                                                                 Recording television and radio
                    Level 2
                                                                                                               programmes.
                    (T34 Middle)
                                                                                                              Maintaining equipment in a clean condition,
                                                                                                               undertaking routine maintenance, dealing
                                                                                                               with minor problems and identifying faults
                                                                                                               requiring rectification.
                                                                                                              Assisting with mounting displays eg of
                                                                                                               pupils work.
                                                                                                              Setting out rooms for exams to stated
                                                                                                               specifications.

                                                                                                        Works to NVQ level 2.
                    Resources                               Undertakes a series of school support        In addition to the duties stated in resources
 GR9048             Assistant               D               roles such as purchasing and stock          assistant level 1 (GR9046) and resources
                    Level 3                                 control, administrative tasks, organising   assistant level 2 (GR9047), has several of the


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                    (T34 Upper)                             trips and sports fixtures, first aid and   following responsibilities:
                                                            one to one work with individual pupils.         Administrative support to a complex
                                                                                                              process (eg exams), where an
                                                                                                              understanding of the process is required (so
                                                                                                              beyond straightforward data input).
                                                                                                            Technical demonstrations
                                                                                                            Delivering a full range of reprographic
                                                                                                              services, advising on copyright regulations.
                                                                                                            Making practical arrangements for school
                                                                                                              trips.
                                                                                                            Supervising groups of pupils with regard to
                                                                                                              safety, with a teacher present most of the
                                                                                                              time.
                                                                                                            Assisting pupils to access information from
                                                                                                              the Internet or other reference sources.
                                                                                                            Creation and maintenance of spreadsheets
                                                                                                              and databases
                                                                                                            Supervising a lower graded job
                                                                                                            Operating and maintaining systems that
                                                                                                              control income and expenditure, eg
                                                                                                              checking and processing invoices and
                                                                                                              payments, operating petty cash accounts
                                                                                                              and maintaining records of cash.
                                                                                                            Assisting the bursar/finance officer to
                                                                                                              monitor and check budgetary and staff
                                                                                                              records and produce management
                                                                                                              information and statistical returns for others
                                                                                                              to analyse.


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                                                                                                        Undertakes a very wide range of support tasks
                                                                                                        across the whole school. Works to NVQ level 2
                                                            Assists the school librarian and            Undertakes routine and closely supervised library
                    Library Learning                        teaching staff to provide an efficient      tasks. Issuing, discharging, renewing loans,
                    Resources                               library resource service for pupils and     shelving and general tidying.
 GR9051             Assistant               B               teaching staff.                             May combine this role with tasks from the resource
                    Level 1                                                                             assistant level 1 (GR9046) with no impact on the
                    (T33 Lower)                                                                         grade.

                                                            Provides an efficient and up to date        In addition to the duties stated in library learning
                                                            library and learning resources service      resources assistant level 1 (GR9051), provides
                                                            to pupils and staff. Usually reports to a   information and advises pupils and staff on the use
                                                            librarian. Frequently a dual role           of books and resources. Carries out the main
                    Library Learning
                                                            assisting in the library and undertaking    duties and responsibilities in the T33 template,
                    Resources
                                                            a variety of resource support tasks eg      although excludes those relating to gathering
 GR9052             Assistant               C
                                                            setting up audio visual equipment,          information to allow the purchase of stock and
                    Level 2
                                                            recording programmes, displaying work       organising visits and displays by sellers.
                    (T33 Middle)
                                                            and reproducing materials.                  May combine this role with tasks from the resource
                                                                                                        assistant level 2 (GR9047) with no impact on the
                                                                                                        grade.
                                                                                                        Works to NVQ level 2.
                                                            Provides an efficient and up to date        This level continues to perform some of the routine
                    Library Learning                        library and learning resources service      tasks, but has a greater role in the day to day
                    Resources                               to pupils and staff.                        running of the library, including the organisation of
 GR9053             Assistant               D               Reports to an admin officer, bursar,        pupil volunteer rotas, gathering information for
                    Level 3                                 assistant head or headteacher.              teachers to purchase stock and administering the
                    (T33 Upper)                             Continues to perform many of the            purchasing process.
                                                            routine library tasks, but has a greater    May combine this role with tasks from the resource


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                                                            role in the day to day running of the     assistant level 3 (GR9048) with no impact on the
                                                            library.                                  grade.
                                                                                                      Works to NVQ level 2.
                                                            Provides a library, information and       Manages, organises and promotes the library
                                                            resource service that is up to date and   resources, delivers training to pupils in the
                                                            meets the overall aims of the school.     effective use of the resources. Has a contribution
                    School Librarian                                                                  to learning by maintaining an awareness of
 GR9036                                      E
                    (T28)                                   Actively works alongside departments      curriculum developments and seeking resources to
                                                            in planning and delivering research and   support this. Prepares and monitors a budget.
                                                            studying skills.                          Requires a NVQ level 3 qualification or the
                                                                                                      equivalent in knowledge and experience.


 Non core roles: Library and resources
 GR number                              GR job title                                        School post originated from               Scale
 GR3193                                 Resources Officer                                   Fakenham High                             Scale E
 GR2039                                 Information and Reprographics Manager               Northgate High                            Scale F
 GR2889                                 Learning Resources Manager                          Notre Dame High                           Scale G
                                        Learning Resource Centre Manager and
 GR2164                                                                                                                               Scale H
                                        Life Long Learning Co-ordinator                     Sewell Park
 GR1579                                 Learning Support Unit Manager                       Earlham High                              Scale K


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 Job family: Extended schools (including before and after school clubs)


 GR number          Generic job title       Scale           Job purpose                                  Grade level distinction


                                                            Assists in the delivery of before or after   Understands the club‟s processes and practices to
                                                            school activities to children. Works         assist in the planning and delivery of safe, creative
                                                            under the supervision of a team leader       play opportunities. Also may provide food.
                    Before or After
                                                            or supervisor.                               Undertakes associated administrative tasks and
 GR1153             School Club             C
                                                                                                         room, materials and food preparation.
                    Playworker
                                                                                                         Requires an NVQ level 2 in childcare or
                                                                                                         equivalent.

                                                            To assist in the day-to-day operation of     Understands the club‟s processes and practices to
                                                            the day nursery and crèche, complying        assist in the planning and the safe delivery of
                                                            with relevant legislation, the day care      children‟s educational, social, emotional,
                                                            standards and the nursery‟s policies         recreational and nutritional needs in a
 GR1102             Nursery Assistant       C               and procedures.                              nursery/crèche setting. Undertakes associated
                                                                                                         cleaning and tidying tasks. The emphasis of this
                                                                                                         role is on the physical care of children.
                                                                                                         Requires an NVQ level 2 in childcare or
                                                                                                         equivalent.
                                                            To assist in the day-to-day operation of     A grade higher than nursery assistant (GR1102),
                                                            the day nursery and crèche complying         as has a broader understanding of child
                                                            with relevant legislation, the day care      development as is responsible for monitoring and
 GR2012             Nursery Nurse           D
                                                            standards and the nursery‟s policies         recording progress and practice. Requires the
                                                            and procedures.                              ability to plan, develop and supervise suitable
                                                                                                         programmes of activities for individual children.


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                                                                                                        Requires an NVQ level 3 in childcare or
                                                                                                        equivalent.
                                                            Assists team leader in the delivery of      A grade higher than the Before or After School
                                                            before or after school activities to        Club Playworker (GR1153) as requires a greater
                                                            children and supervision of staff.          understanding of the club‟s processes and
                                                            Typically works under the supervision       practices in order to assist in managing and
                                                            of a club team leader and deputises in      deputising for Before or After School Club Team
                    Deputy Play
 GR3402                                     D               their absence.                              Leader (GR1154)
                    Manager
                                                                                                        Supervises a small group of staff, typically two to
                                                            .                                           three. Undertakes simple administrative/financial
                                                                                                        routines and has a small budget. NVQ 3 Childcare
                                                                                                        or equivalent required in order to manage
                                                                                                        provision in absence of team leader.
                                                            To assist in tackling underachievement      The same grade as teaching assistant level 2
                                                            by working in partnership with families,    (GR9007) and typically undertakes the duties
                                                            parents, carers and pupils in a school      described in the pastoral element of that role and
                                                            context to enable pupils to have full       requires the same level of knowledge. Works with
                                                            access to and participate in educational    excluded pupils or those with behavioural,
                                                            opportunities by overcoming barriers to     emotional or attendance problems who require
                    Parent Support
 GR2214                                     E               learning.                                   additional support to improve their educational
                    Advisor
                                                                                                        attainment. May provide individual counselling or
                                                                                                        run mentoring support schemes.
                                                                                                        Works to NVQ level 3 and requires the teaching
                                                                                                        assistant induction programme and training in
                                                                                                        particular curriculum areas or activities and
                                                                                                        techniques.
                    Before or After                         Leads a small team of play workers to       Leads a club delivering safe, creative play
 GR1154                                     E
                    School Club                             deliver before or after school activities   opportunities. May also provide food. Manages a


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                    Team Leader                             and supervision to children. Typically      small group of staff, typically two to three.
                                                            reports to a headteacher or teacher.        Undertakes routine administrative and financial
                                                                                                        work and manages a small budget.
                                                                                                        Requires an NVQ level 3 in childcare or
                                                                                                        equivalent, plus more than one year‟s experience.

                                                            Leads a small team of nursery nurses        Leads a small team of nursery nurses and nursery
                                                            and nursery assistants delivering           assistants delivering personal care and activities
                                                            personal care and activities for pre-       for pre-school children. Manages a small group of
                    Day Care Team
 GR1989                                     E               school children. Reports to a               staff, typically two or three. Requires a thorough
                    Leader
                                                            headteacher or children‟s centre            understanding of the procedures and practice.
                                                            manager.                                    Requires an NVQ level 3 in childcare or
                                                                                                        equivalent, plus more than one year‟s experience.
                    Early Years             E               To create and manage a variety of           This role, usually working within a Children‟s
                    Development                             carer and child groups, for families of     Centre, is the same grade as Parent Support
                    Worker                                  children under 5, in order to help          Advisor (GR2214) and a Teaching Assistant Level
                                                            combat the effects of rural deprivation     2 (GR9007).
                                                            and help to raise aspirations for both      Researches, develops and facilitates opportunities
 GR3403
                                                            parents/carers and their children.          for parents to progress by developing programmes
                                                                                                        and delivering initiatives. Typically requires
                                                                                                        specialist skills/training appropriate to the area of
                                                                                                        work as evidenced by NVQ level 2 or equivalent
                                                                                                        knowledge or experience.
                                                            To provide services for pupils, their       At this level the role may be an extension to the
                    Extended School                         families and the wider community,           before or after school club team leader (GR1154),
 GR2244             Coordinator             F               contributing to the development of the      where in addition to the main role of managing the
                    Level 1                                 full service extended schools core offer,   delivery of out of school clubs and nursery
                                                            in order to raise attainment and to work    provision they have some contribution to the wider


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                                                            within the Every Child Matters              extended schools offer. Manages a team.
                                                            framework.                                  Requires an NVQ level 3 in childcare or
                                                            Usually reports to a headteacher.           equivalent.
                                                                                                        OR
                                                                                                        Is assisting in coordinating and promoting a single
                                                                                                        element of the extended schools offer eg
                                                                                                        community learning and may have cluster
                                                                                                        partners. Includes some direct organisation and
                                                                                                        management of courses. Has functional
                                                                                                        administration duties within the school eg
                                                                                                        organising work related learning but if the bulk of
                                                                                                        the role is administrative, the relevant
                                                                                                        administrative job should be used.
                                                                                                        Requires an NVQ level 3 or equivalent.
                                                            To provide services for pupils, their       As with extended school coordinator level 1
                                                            families and the wider community,           (GR2244) this post is primarily responsible for the
                                                            contributing to the development of the      delivery of childcare, but at this level will be
                                                            full service extended schools core offer,   involved in programme design, ensuring Ofsted
                                                            in order to raise attainment and to work    requirements are met and in the publicity and
                                                            within the Every Child Matters              marketing of services. Often involved in training
                    Extended School
                                                            framework.                                  staff.
 GR2110             Coordinator             G
                                                            Usually reports to a headteacher.           OR
                    Level 2
                                                                                                        Working across a cluster to deliver several
                                                                                                        elements of extended schools plus related
                                                                                                        improvements in pastoral support, behaviour and
                                                                                                        attendance. Has functional administration duties
                                                                                                        within a school eg organising work related learning
                                                                                                        but if the bulk of the role is administrative, the



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                                                                                                        relevant administrative job should be used.
                                                                                                        Requires an NVQ level 3 or equivalent.
                                                            To provide services for pupils, their       Manages five work strands across a cluster –
                                                            families and the wider community,           Community access, swift and easy referral to
                                                            contributing to the development of the      support services, study support, childcare and
                    Extended School
                                                            full service extended schools core offer,   parenting support. Coordinates and improves
 GR1151             Coordinator             H
                                                            in order to raise attainment and to work    services. Requires knowledge of school and
                    Level 3
                                                            within the Every Child Matters              departmental procedures and understanding of the
                                                            framework.                                  resources available.
                                                            Usually reports to a headteacher.           Requires an NVQ level 4 or equivalent
                                                            To lead the development of the              Responsible for developing an implementation
                                                            children‟s centre, within a defined         plan into a working children‟s centre. Requires
                                                            geographical area, and provide a range      knowledge of early years and childcare,
                                                            of integrated services for children and     partnership working and community development.
                                                            families to ensure that local and           The emphasis is on the practical delivery of
                    Children‟s Centre
 GR2245                                     J               national targets are met.                   services. Manages a small team in the
                    Manager
                                                                                                        development phase which increases when
                                                                                                        operational. Significant contribution to forward
                                                                                                        planning and integrating service delivery.
                                                                                                        Requires an NVQ level 4 or equivalent and related
                                                                                                        experience greater than a year.




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 Non core roles: Extended schools (including before and after school clubs)
 GR number                              GR job title                          School post originated from     Scale
 GR3837                                 Early Years Play Worker               West Walton Community Primary   Scale D
 GR4151                                 Family Support Worker Level 2         Angel Road                      Scale E
 GR3964                                 Breastfeeding Counsellor              West Walton Community Primary   Scale E
 GR4152                                 Family Support Worker Level 3         Angel Road                      Scale F
 GR3320                                 Day Care Practice Manager             Suffield Park Infant            Scale G
 GR1999                                 Senior Community Practitioner         Emneth Nursery                  Scale H
 GR2849                                 Community Education Manager           Reepham High                    Scale I
 GR3809                                 Community Multi Agency Co-ordinator   Park High                       Scale J
                                        Full Service Extended Services Co-
 GR3721                                                                                                       Scale K
                                        ordinator (revised)                   Earlham High
 GR4140                                 Operations Manager                    Cavell First                    Scale K

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 Job family: Sports


 GR number          Generic job title       Scale           Job purpose                                  Grade level distinction


                                                            Plans and delivers a range of high           To plan, deliver and develop a range of sporting
                                                            quality physical activity opportunities in   opportunities at a fundamental level that are
                                                            partnership with a number of schools         structured, progressive, fun and of a high quality,
                    Community Sport
 GR2133                                     F               and community groups.                        in a safe environment which are accessible to all
                    Coach
                                                            Reports to an assistant head or head of      young people. May be skilled in a variety of sports
                                                            sports                                       or in a single specialism eg hockey.
                                                                                                         Requires a level 2 coaching qualification
                                                            Coordinating the development, delivery       Primarily about assisting in developing,
                                                            and sustainability of a programme of         coordinating and establishing programmes, rather
                                                            sport and physical activity opportunities    than the direct delivery. Involved in the recruitment
                    Cluster Sport and
                                                            across one or more school clusters.          of trainers, administering budgets, conducting risk
 GR3174             Physical Activity       G
                                                            Results in wider community access to         assessments, programme design and liaison with
                    Project Worker
                                                            their school sports facilities.              partner organisations.
                                                            Reports to a project manager role.           Requires more than one year‟s experience in a
                                                                                                         related field.




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 Non core roles: Sports
 GR number                              GR job title                                School post originated from         Scale
 GR1329                                 Receptionist Bar Person                     Sewell Park                         Scale A
 GR3541                                 Duty Officer Level 1                        Sewell Park                         Scale B
 GR2127                                 Duty Officer Level 2                        Sewell Park                         Scale D
 GR2286                                 Sports Facilities Supervisor                Hobart High                         Scale D
 GR3546                                 Community Dance Coach                       Wayland High                        Scale D
 GR1395                                 Tennis Court Manager                        King Edward VII High                Scale E
 GR2293                                 Assistant Sports Centre Manager             Framingham Earl High                Scale F
                                        Cricket Development Officer & Sports Hall
 GR2027                                                                                                                 Scale F
                                        Mgr                                         King Edward VII High
 GR1144                                 Sport Centre Manager                        Framingham Earl High                Scale G
 GR3482                                 Sport Centre Manager                        Alderman Peel High                  Scale G
 GR2256                                 Sports Development Worker                   Parkside                            Scale G
 GR3092                                 Sports Centre Manager                       Sewell Park                         Scale I
 GR3579                                 Partnership Development Manger (Sports)     Alderman Peel High / Earlham High   Scale K

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G000 Recruitment and matching jobs in schools - guidance for headteachers

 Job family: Residential childcare roles


 GR number          Generic job title       Scale           Job purpose                                 Grade level distinction


                                                            Working in a residential special school     Is responsible for the care and leisure time
                                                            under the direction of senior care staff,   activities of a group of pupils. Arranges and
                                                            is responsible for acting as support        escorts pupils to specific out of school activities
                                                            worker for a group of pupils.               such as swimming or football. Collates information
                                                                                                        to support accreditation.

                                                                                                        This role differs from the personal tutor (GR2277)
                                                                                                        and the senior childcare officer (GR4039) as it has
                                                                                                        less forward planning and is more focused on daily
                                                                                                        and weekly routines. It is allocated tasks by its line
                    Residential                                                                         manager or works to established routines, rather
 GR1398                                     E
                    Childcare Officer                                                                   than being given overall objectives to achieve.

                                                                                                        Requires an understanding of a range of policies,
                                                                                                        procedures and techniques for behaviour
                                                                                                        management. Requires NVQ level 2 but must be
                                                                                                        willing to work towards NVQ level 3 in line with
                                                                                                        care standard requirements. Works within care
                                                                                                        plans set by others. Requires short course training
                                                                                                        on team teach techniques and on dealing with
                                                                                                        specific medical conditions and/or learning
                                                                                                        difficulties.



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                                                            Working in a residential special school     Is responsible for the care and leisure time
                                                            under the direction of personal tutors      activities of a group of pupils. Also manages
                                                            and senior care staff, is responsible for   behaviours during the school day when called
                                                            care of and leisure time activities for     upon and may take pupils to the inclusion unit and
                                                            pupils.                                     oversee any school work done in the unit.
                                                                                                        Arranges and escorts pupils to specific out of
                                                                                                        school activities such as swimming or football.
                                                                                                        This role differs from the personal tutor (GR2277)
                                                                                                        as it is an entry level role and does not act as a
                                                                                                        key worker, so is less forward thinking and more
                                                                                                        reactive. It is allocated tasks by its line manager or
 GR3958             Link Tutor              E                                                           personal tutors rather than being given overall
                                                                                                        objectives to achieve.

                                                                                                        Requires an understanding of a range of policies,
                                                                                                        procedures and techniques for behaviour
                                                                                                        management. Has an entry level of NVQ2 but
                                                                                                        must be willing to work towards NVQ3 in line with
                                                                                                        care standards requirements. Works within care
                                                                                                        plans which are set by others. Requires short
                                                                                                        course training on team teach techniques and on
                                                                                                        dealing with specific medical conditions and/or
                                                                                                        learning difficulties.
                                                            Working in a residential special school     Is responsible for the care and leisure time
                                                            under the direction of senior care staff,   activities of a group of pupils and to take on the
 GR1146             Childcare Officer       E               is responsible for acting as support        responsibilities of key worker.
                                                            worker for a group of pupils. Is key
                                                            worker for one or more pupil.               This role differs from the personal tutor (GR2277)



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G000 Recruitment and matching jobs in schools - guidance for headteachers

                                                                                                        and the senior childcare officer (GR4039) as it has
                                                                                                        less forward planning and is more focused on daily
                                                                                                        and weekly routines. It is allocated tasks by its line
                                                                                                        manager or works to established routines, rather
                                                                                                        than being given overall objectives to achieve.
                                                                                                        Where GR4039 oversees part of a programme,
                                                                                                        this job may undertake specific activities within that
                                                                                                        part of the programme, such as taking a group of
                                                                                                        pupils out on an activity or leading a session or
                                                                                                        activity within the school on a specific subject
                                                                                                        linked to social development. Is responsible for the
                                                                                                        planning, risk assessment and recording the
                                                                                                        outcomes of the specific activity. GR4039 pulls
                                                                                                        together the programme as a whole.
                                                                                                        Requires an understanding of a range of policies,
                                                                                                        procedures and techniques for behaviour
                                                                                                        management. Requires NVQ level 2 but must be
                                                                                                        willing to work towards NVQ level 3 in line with
                                                                                                        care standard requirements. Works within care
                                                                                                        plans set by others. Requires short course training
                                                                                                        on team teach techniques and on dealing with
                                                                                                        specific medical conditions and/or learning
                                                                                                        difficulties.
                                                            Working in a residential special school     In addition to the duties done by the childcare
                                                            under the direction of senior care staff,   officer (GR1146) is responsible for developing and
                    Senior Childcare
 GR4039                                     F               is responsible for acting as support        evaluating specific areas of the life skills and
                    Officer
                                                            worker for a group of pupils. Is a key      outreach programme to ensure that progress is
                                                            worker for one or more pupil.               recorded and over time linked to the school



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G000 Recruitment and matching jobs in schools - guidance for headteachers

                                                                                                        assessment system. To support staff in planning
                                                            Also responsible for developing and         and delivery of the programme; including outreach
                                                            evaluating specific areas of the life       support and planning for the pupil support unit.
                                                            skills programme, supporting staff in
                                                            planning and delivery of the programme      Taking responsibility under direction of the Head of
                                                            and for giving training to other staff on   Care for attending case conferences, completing
                                                            the programme content.                      paperwork within the given time frame and
                                                                                                        reporting back to appropriate staff.
                                                            To take responsibility under direction of
                                                            the Head of Care for attending case         The level of planning and organising in the role is
                                                            conferences, completing paperwork           similar to the higher level teaching assistant level 1
                                                            within the given time frame and             (GR9011) in that the job is set specific objectives
                                                            reporting back to appropriate staff.        and has overall plans to work to (rather than being
                                                                                                        allocated tasks by its manager). These tie into
                                                                                                        students‟ social and educational development. It is
                                                                                                        significantly involved in planning and evaluating
                                                                                                        the outcomes of activities.

                                                                                                        Requires understanding of a range of policies,
                                                                                                        procedures and techniques for behaviour
                                                                                                        management and of how to coordinate and
                                                                                                        evaluate a programme of activities. Has to
                                                                                                        understand the care planning and review process
                                                                                                        as well as have the ability to work within care
                                                                                                        plans. Holds a NVQ level 3 and will undergo
                                                                                                        further training as required. As with all residential
                                                                                                        childcare roles, requires short course training on
                                                                                                        team teach techniques and on dealing with specific



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G000 Recruitment and matching jobs in schools - guidance for headteachers

                                                                                                        medical conditions and/or learning difficulties.

                                                            Working in a residential special school     Is responsible for the care and leisure time
                                                            under the direction of senior care staff,   activities of a group of pupils. Manages behaviours
                                                            is responsible for acting as support        during the school day by assisting in the running of
                                                            worker for a group of pupils. Is key        and working in an Inclusion Unit that pupils are
                                                            worker for one or more pupil.               taken to if removed from a lesson. They provide
                                                                                                        pastoral and educational support, so oversee work
                                                                                                        being done in the unit if the pupil cannot return to
                                                                                                        class, discuss the incident that led to the removal
                                                                                                        or arrange for the pupil to go back to class.

                                                                                                        The job provides a mix of residential care and
                                                                                                        educational provision and support. It acts as a key
                                                                                                        worker to specific residents and is the main link to
 GR2277             Personal Tutor          F
                                                                                                        parents and carers on day to day issues. Being a
                                                                                                        key worker involves participating in the initial
                                                                                                        admissions process and feeding into and
                                                                                                        contributing to decision making during ongoing
                                                                                                        reviews.

                                                                                                        The level of planning and organising in the role is
                                                                                                        similar to the higher level teaching assistant level 1
                                                                                                        (GR9011) in that the job is set specific objectives
                                                                                                        and has overall plans to work to (rather than being
                                                                                                        allocated tasks by its manager). These tie into
                                                                                                        students‟ social and educational development. It is
                                                                                                        significantly involved in care planning and



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G000 Recruitment and matching jobs in schools - guidance for headteachers

                                                                                                        evaluating the outcomes of activities.

                                                                                                        Requires an understanding of a range of policies,
                                                                                                        procedures and techniques for behaviour
                                                                                                        management. Has to understand the care
                                                                                                        planning and review process as inputs into the
                                                                                                        development of, as well as works within, care
                                                                                                        plans. Works to NVQ3 level. Requires short
                                                                                                        course training on team teach techniques and on
                                                                                                        dealing with specific medical conditions and/or
                                                                                                        learning difficulties.
                                                            Working in a residential special school     Day to day management of the residential child
                                                            under the direction of the head of the      care staff. Case coordinator for key workers.
                                                            residential provision, is responsible for
                                                            the day to day management of the            Requires the ability to work to NVQ3 level
                                                            residential provision. This may include     evidenced by a formal qualification or equivalent
                    Deputy Head of                          outreach work.                              experience.
 GR1147                                     G
                    Care
                                                                                                        Requires an understanding of the curriculum,
                                                                                                        school procedures and practices as well as care
                                                                                                        standards and the care planning process.
                                                                                                        Requires the ability to manage and motivate a
                                                                                                        team.
                                                            Working in a residential special school     Day to day management of the residential child
                                                            under the direction of the head of the      care staff. Case coordinator for key workers.
                    Senior Care
 GR2276                                     G               residential provision, is responsible for
                    Manager
                                                            the day to day management of the            Requires the ability to work to NVQ3 level
                                                            residential provision. This may include     evidenced by a formal qualification or equivalent


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G000 Recruitment and matching jobs in schools - guidance for headteachers

                                                            outreach work.                             experience.

                                                                                                       Requires an understanding of the curriculum,
                                                                                                       school procedures and practices as well as care
                                                                                                       standards and the care planning process.
                                                                                                       Requires the ability to manage and motivate a
                                                                                                       team.

                                                            Working in a residential special school    A member of the school senior management team
                                                            under the direction of the head teacher,   with budgetary and staffing responsibilities.
                                                            is responsible for the operational         Operationally manages the child care staff and
                                                            management of the residential              provision.
                                                            provision.
                                                                                                       Role differs from principal care manager (GR2275)
                                                                                                       as it has a more limited developmental role and no
                                                                                                       outreach responsibilities. Spends approximately
                    Head of
 GR3253                                     I                                                          30% of working time on strategic work and 70% on
                    Childcare
                                                                                                       operational management. Manages a team of up
                                                                                                       to six full time childcare staff working across three
                                                                                                       residential units.

                                                                                                       Requires the ability to work to NVQ4 level
                                                                                                       evidenced by a formal qualification in health and
                                                                                                       social care and significant experience in a similar
                                                                                                       setting.
                                                            Working in a residential special school    Member of school management or leadership
 GR3930             Head of Care            J               under the direction of the headteacher,    team with budgetary and staffing responsibilities.
                                                            is responsible for the strategic and       Role has a developmental aspect as well as


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G000 Recruitment and matching jobs in schools - guidance for headteachers

                                                            operational management of the             operationally managing the child care staff and
                                                            residential provision in the school and   provision. Role differs from head of childcare
                                                            any outreach work provided by the care    (GR3253) in that it spends a larger percent of
                                                            team.                                     working time (approx 70%) on strategic work than
                                                                                                      on operational management (approx 30%). It also
                                                                                                      manages a larger team over six FTEs working in
                                                                                                      five residential units.

                                                                                                      Is responsible for setting up, developing and
                                                                                                      managing a support unit which runs during the
                                                                                                      school day with the aim of reducing those referred
                                                                                                      to the inclusion unit. Manages the overall
                                                                                                      programme of activities designed to encourage
                                                                                                      students‟ social interaction and behaviour
                                                                                                      management.

                                                                                                      Requires the ability to work to NVQ4 level,
                                                                                                      evidenced by a formal qualification in health or
                                                                                                      social care and significant experience of working in
                                                                                                      a similar setting.
                                                            Working in a residential special school   Member of school management or leadership
                                                            under the direction of the headteacher,   team with budgetary and staffing responsibilities.
                                                            is responsible for the strategic and      Role has a developmental aspect as well as
                    Principal Care                          operational management of the             operationally managing the child care staff and
 GR2275                                     J
                    Manager                                 residential provision in the school and   provision. Differs from head of childcare (GR3253)
                                                            outreach work provided by the care        in that it spends a larger percent of working time
                                                            team.                                     (approx 70%) on strategic work than on
                                                                                                      operational management (approx 30%). It also



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                                                                            manages a team of over six FTEs.

                                                                            It is responsible for setting up, developing and
                                                                            managing an inclusion unit during the school day
                                                                            where pupils removed from lessons are referred.

                                                                            Requires the ability to work to NVQ4 level,
                                                                            evidenced by a formal qualification in health or
                                                                            social care and significant experience of working in
                                                                            a similar setting.

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