Employee Handbook Table of Contents

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Employee Handbook Table of Contents Powered By Docstoc
					This document provides an example of the table of contents of an employee handbook,
and illustrates important subject areas that should be included in the handbook. An
employee handbook serves as an orientation manual by providing a new employee with
information about the employer such as company policies and procedures. A handbook
can also help protect the employer from legal liability. Employers should have an
employee handbook available before they hire new employees.
                                          Table of Contents
GENERAL EMPLOYMENT POLICIES
Employment Policies (1-101’s)
        1-101-1 Statement of Equal Opportunity
        1-101-2 Discrimination, Harassment, and Workplace Violence
        1-101-3 Employment-At-Will
        1-101-4 Immigration Law Compliance

Employment Responsibilities (1-102’s)
        1-102-1 Hours of Work Schedule
        1-102-2 Attendance and Punctuality
        1-102-3 Standards of Conduct
        1-102-4 Customer relations
        1-102-5 Appearance and Dress Code
        1-102-6 Personal Property
        1-102-7 Packages
        1-102-8 Gifts
        1-102-9 Outside Employment
        1-102-10a Conflict of Interest
        1-102-10b Confidentiality of Information
        1-102-11 Supervisors
        1-102-12 Change of Personal Status

1-103 Drug Free Workplace
         1-103-1 Drug Free Workplace
         1-103-2 Drug Test Policy

1-104 Safety
          1-104-1 Safety Policy
          1-104-2 Reporting Injuries and Accidents
          1-104-3 Incident Reports
          1-104-4 Hazardous Chemicals
          1-104-5 During Work Activities
          1-104-6 Fire emergency Procedures
          1-104-7 Severe Weather (Tornado Danger Signs)

1-105 Employee Investigations
         1-105-1 Background Investigations

1-106 Health Requirements

1-109 Family Medical Leave Act (FMLA)
         1-109-1 Maternity Leave

1-110 Payroll Policies
          1-110-1 Exempt/Nonexempt Policy
          1-110-2 Hours of Operation and Payroll Guidelines –
          1-110-3 Timecards –
                    1-110-3a In-house Timecard Guidelines –
                    1-110-3b Temporary Employee Timecard Guidelines –
                    1-110-3c Timecard Guidelines for CA Employees –
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              1-110-4 Compensation Policy
              1-110-5 Holiday Policy
              1-110-6 Payroll Deductions
              1-110-7 Pay Discrepancies

1-120 Use of Company Property
          1-120-1 Computer Usage Policy
          1-120-2 Telephone Usage Policy
          1-120-3 Desks, Lockers, and File Cabinets
          1-120-4 Work Area

1-180 Benefits
          1-180-1 Section 125 Salary Reduction Plan

1-181 Health Benefits
          1-181-1 Medical Insurance
          1-181-2 Dental Insurance
          1-181-3 Life Insurance
          1-181-4 Cobra Election Policy

1-182 Retirement Plan (401K) –

1-183 Time Off
          1-183-1 Paid Time Off
          1-183-2 Holidays
1-189 Miscellaneous Benefits
          1-189-1 Election and Jury Duty
          1-189-2 Military Leave –
          1-189-3 Continuing Education - Radiology
                     1-189-3a – Continuing Education/Certifications and Credentialing
          1-189-4 Continuing Education – Nursing
          1-189-5 State License Reimbursement

1-190 Miscellaneous General Employment
          1-190-1 Solicitation Policy


IN-HOUSE EMPLOYMENT POLICIES
2-101 Disciplinary Action
2-102 Illegal Behavior
2-103 Security
           2-103-1 Building Security Policy
           2-103-2 Office Visitor Policy
2-104 Safety
           2-104-1 Inclement Weather
2-105 Employment
           2-105-1 Internal Job Postings Policy
           2-105-2 Nepotism Policy
2-107 Smoking Policy
2-108 Chain of Command
           2-108-1 Conflict Resolution Policy
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2-110 Expense Reimbursement Policy
              2-110-2 – Cellular Phone Reimbursement
              2-110-3 – Tech Reimbursement Policy
2-111 Travel Conduct Guidelines
2-112 Records Retention Policy
2-113 Company Sponsored Meals


Radiology Sales (3-100’s)
3-101 General Follow-Up
       3-101-1 Routine Marketing Follow-Up
       3-101-2 Incoming Marketing Calls
       3-101-3 Pending Contracts
       3-101-4 Follow-up on Current & Existing Client Accounts
       3-101-5 Follow-up on Employee Technologists
3-102 Accountability for Client Accounts & Technologists
3-104 Candidate Hording
3-105 Presenting a Candidate
3-106 New Job Order Process
3-107 Placement Process
3-108 Primetime
3-109 Cell Phones
3-110 Rental Car Usage Cap
3-111 Admin Checklist Responsibilities

Relocation (4-100’s)
4-101 Job Assignments
4-102 Documentation
       4-103-1 Initial Housing Request
       4-103-2 Airfare Research
4-104 Housing
4-107 Vendors
4-108 Lease Review and Approval
4-109 Itinerary
4-110 Locked and Loaded
4-111 Confirmation Calls
4-112 Evacuation Notices
4-113 Invoices
4-114 Cancellation of Services
4-115 Files
4-116 Cable Policy
4-117 Utilities
4-119 Personal Car Damage
4-120 Rental Vehicle
4-122 Property Inspections
4-123 Personal Travel Guidelines

Client Support (5-100’s)
5-101 Telephone Professionalism
5-102 Reception Area Professionalism
5-103 References
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5-104 Data Entry
5-105 Resumes
5-106 Radiation Badge Process and Policy
5-107 Assigned Traveler Performance Evaluation Policy
5-108 Reporting for Duty Identification Policy
5-109 Annual Training Policy

Management (6-100’s)
6-102 Special Events and Extended Lunch Periods
6-105 Performance Evaluations
6-106 Policy and Procedure Updates

Accounting

7-101 Accounts Receivable
7-101 Customer Information Requests
7-102 Invoicing Procedures
       7-102-1 Invoicing Terms and Discounts
       7-102-2 Invoicing Remit to Address
7-103 Billing Discrepancies
       7-103-1 Billing Discrepancies Credit Memos
       7-103-2 Billing Discrepancies Short Paid Invoices
7-104 Daily Cash Receipts
7-105 Invoice Aging and Collection
       7-105-1 Invoice Aging and Collection Placer Involvement
       7-105-2 Invoicing Aging and Collection Finance Charges

7-201 Accounts Payable
7-201 Automatic Rent Checks
7-202 Automobile Rentals
7-203 Check Printing and Signing Requirements
7-204 Corporate Credit Cards
7-205 Miscellaneous Check Requests
       7-205-1 Miscellaneous Check Requests-Petty Cash
       7-205-2 Miscellaneous Check Requests-Expense Reimbursements
7-206 Referral Bonuses
7-207 Vendor Invoices and Approval
7-208 Vendor Payment Entry
7-209 Vendor Payment Files
7-210 Vendor Refunds
7-211 Vendor Requirements
       7-211-1 Vendor Requirements-W9 Compliance
7-212 Voided Checks

7-301 General
7-301 Account Reconciliation
7-303 Budgets
7-304 Closing Procedures
7-306 Incoming Mail
7-307 Insurance Binder Requests
7-308 Journal Entries
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7-309 Postage Money
7-310 Working Hours Attendance
7-311 Subcontractor Policy

7-401 Independent Contractors
7-401 Independent Contractor Compliance
7-402 Independent Contractor Insurance Compliance
7-403 Independent Contractor Invoicing
7-404 Independent Contractor Payments

7-501 Payroll
7-501-1 401K Retirement Plan –
7-501-2 Employee Information Requirements
7-501-4 Health and Dental Insurance
7-501-5 Job Assignment Sheets
7-501-6 New Hire Reporting Requirements
7-501-7 Pay stubs
7-501-8 Payroll Taxes
7-501-9 W2 Processing
7-502-1 Commissions
7-502-2 In-House Exempt Employee Exception Report
7-502-3 In-House Paid Time Off (PTO)
7-502-4 In-House Nonexempt Employee Time Sheets
7-504-1 Holiday Pay for Travelers
7-504-2 Mileage Pay for Travelers
7-504-3 Travelers – Payroll Deductions
7-504-4 Per Diem Standards for Travelers
7-504-5 Taxable Year Mark
7-504-6 Timecards for Travelers
7-504-7 Vacation Pay

Quality Assurance (8-100’s)
8-101 Quality Assurance Auditing Policy
8-102 Complaint Policy

Human Resources (9-100’s)
9-101 Performance Appraisal
9-102 Accident Injury Reporting
9-103 Harassment Policy
9-104 Company Travel
9-105 COBRA Policy

Information Services (1-100’s)




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DOCUMENT INFO
Description: This document provides an example of the table of contents of an employee handbook, and illustrates important subject areas that should be included in the handbook. An employee handbook serves as an orientation manual by providing a new employee with information about the employer such as company policies and procedures. A handbook can also help protect the employer from legal liability. Employers should have an employee handbook available before they hire new employees.
This document is also part of a package HR Policies and Procedures 134 Documents Included