This is a policy that outlines a company’s rules and guidelines on employees receiving
gifts. The purpose of the policy is to avoid a potential conflict of interest between the
customer and the employee. Small gifts such as T-shirts, hats, and desk accessories
may be accepted as long as they are not worth more than $15.00. All other gifts and
benefits must be approved by the employee’s supervisor. This policy is ideal for small
businesses to use in their employee handbook to ensure that no conflict of interest
arises because employees receive substantial gifts.
Policy Number: X-XXX-X
Approved by: _______________________ Date Issued:_________________________
Revised by: _________________________ Last Revision:_______________________
To avoid a conflict of interest between what is good for customers and what might be personally
advantageous for an employee, the following policy on accepting gifts has been established:
1. Samples, T-shirts, hats, and desk accessories may be accepted from a particular customer
or vender at one time, up to a total estimated value of $15.00, without prior approval of
the employee’s supervisor. The employee is responsible for reporting all such gifts to
2. All other vendor or customer gifts, including activities, travel, merchandise, and contests,
must be approved by the employee’s supervisor through use of a special form provided
by the supervisor. Oral pre-approval is acceptable for meals only.
3. Solicitation of vendors or customers for any gift or money is not allowed.
4. Acceptance of any non-approved or non-qualifying vendor or customer gift may result in
disciplinary action, up to and including immediate termination of employment.
© Copyright 2013 Docstoc Inc. registered document proprietary, copy not 2