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					                               Electronic Theses and Dissertations
Stellenbosch University Library Service                                                               Af ri kaa n s




                                                      CONTENTS


    1. Guidelines for postgraduate students starting with their thesis/dissertation

    2. Instructions for postgraduate students at the completion of their thesis/dissertation

    3. Conversion of theses/dissertations to PDF format

    4. Request a print (hard) copy

    5. Enquiries




          GUIDELINES FOR POSTGRADUATE STUDENTS STARTING WITH A THESIS/DISSERTATION


GUIDELINES IN THE YEARBOOK
Theses and dissertations should be created according to the instructions as set out in the General Yearbook under
section 5.7 and 6.9 (See guidelines as set out in the General Yearbook).


TEMPLATES
Students can use any of the following templates which are based on the Yearbook instructions:


        For Theses in MS-Word format.

        For Dissertations in MS-Word format.

        Download in Latex format. (zip or tar). More information is available here.


GRAMMAR, STYLE AND LAYOUT
The Language Centre ("Taaldiens") offers a professional editing service to all post-graduate students by adding value
to the final document's contents whereby consideration is given to it's grammar, style and layout. This includes
"second-eye edit", "comprehensive edit", "reference-list edit" and "technical formatting" services.
For more information, please contact Marguerite van der Waal at 021 808 3096 (tel) or taaldiens@sun.ac.za (e-
mail).


FINAL SUBMISSION IN PDF-FORMAT
Take note of the requirements for the conversion of the final document ( at the bottom of this page).
     INSTRUCTIONS FOR POSTGRADUATE STUDENTS AT THE COMPLETION OF A THESIS/DISSERTATION


In accordance with a decision by Senate in 2007, theses and dissertations are to be submitted in electronic format
only from 2008.


The procedure (workflow) which should be followed by supervisors/promoters and students respectively to
electronically submit theses/dissertations are as follows:


 STEP                SUPERVISOR / PROMOTER                                           STUDENT
                                                                Is ready to submit the examined "final work" of
START
                                                                his/her thesis/dissertation.
1.      Sign-on on the staff portal</A.< font>
        Click on the link for theses/dissertations.

        See Quick Links or Teaching and Learning >
        Manage students > Submission of
        theses/dissertations
2.      Nominate the student(s) concerned by means              Receive e-mail that the electronic submission
        of a student number(s).                                 space (SUNeTD) has been prepared,
                                                                accompanied with a link where the submission
        (See the step by step instructions)                     of the thesis/dissertation must be done.
3.                                                              Convert the examined thesis/dissertation
                                                                ("final work") to PDF-format. For more
                                                                information see instructions at the bottom of
                                                                this page.

                                                                (Click here for the step by step conversion
                                                                guidelines)
4.                                                              Sign-on on to SUNeTD with your campus
                                                                username (or student number) and password,
                                                                and upload your thesis or dissertation -
                                                                already converted to PDF format - onto
                                                                SUNeTD.

                                                                Simply follow the on-screen instructions.

                                                                IMPORTANT:
                                                                Contact the IT Helpline at (021) 808-4367 if
                                                                you need assistance with regard to your
                                                                campus network or portal password.
5.      Receive e-mail notification that the student has
        uploaded the thesis or dissertation.
6.      Sign-on on SUNeTD and verify whether it is the
        final copy of the thesis or dissertation.
7.      Sign-on on the staff portal and follow the link to
        theses/dissertations.

        See Quick Links or Teaching and Learning >
         Manage Students > Submission of
         theses/dissertations
8. a)    If applicable, reject thesis or dissertation.           Receive e-mail that the thesis/dissertations has
                                                                 been rejected as well as a reason(s) for it.

                                                                 Upload a new version, following steps 3-4 as
                                                                 indicated above. N.B.: The previous document
                                                                 is immediately removed from SUNeTD.
                                                           OR
8. b)    Accept thesis or dissertation.                          Receive e-mail that:

         As part of the acceptance process, the lecturer             
         will indicate whether the thesis/dissertation is                the thesis/dissertation is accepted (N.B.:
         confidential and whether there are any                          SUNeTD locks the site in order for the
         restrictions on the accessibility of the                        approved thesis/dissertation not to be
         thesis/dissertation.                                            overwritten)
                                                                        an optional print copy of the thesis /
                                                                         dissertation may be ordered from
                                                                         AFRICAN SUN MeDIA in the student
                                                                         portal. Please follow the step by step
                                                                         instructions.



The thesis/dissertation will automatically be made accessible in the Theses and Dissertation Archive ( SUNeTD) after

graduation subject to the restrictions specified by the supervisor/promoter. A permanent hyperlink ("handle") is

attributed to the thesis/dissertation for future reference, as well as long-term preservation.




                           CONVERSION OF THESES/DISSERTATIONS TO PDF-FORMAT


DIRECTIVE
The University requires the conversion of theses/dissertations to PDF-format before it is uploaded to SUNeTD.
Reasons for this are:


       to ensure that the Stellenbosch University watermark displays on the title page (to indicate Intellectual
        Property),
       to ensure that the document is secured (to help prevent plagiarism),
       to ensure that, where possible, multiple documents are combined into one,
       to enhance the readability of the document by supplying bookmarks and page numbers.


RESPONSIBILITY
It at all times remains the student's responsibility to:


    1. verify the contents of the converted PDF document in order to ensure that no structure or content of the
        original source document was lost or manipulated during the conversion process.
    2. ensure that the first 4 pages of the final work has been structured correctly according to the guidelines in the
        General Yearbook.
    3. No logo or emblem other than the Stellenbosch University coat of arms displays on the title page of the final
        work.


DOCUMENTATION (SELF HELP GUIDE)
A complete step by step self help guide with the University's guidelines for conversion of theses/dissertations to PDF-
format is available here. You need the Adobe Acrobat 8 software to complete the process successfully, as well as a

copy of the University Coat of Arms/Crest (in JPEG graphical format) to embed as a watermark on the title page of
the final work.


SERVICE POINT (only available during office hours 08:00-16:30)
For students who need assistance with the conversion process as well as students who do no have access to Adobe
Acrobat software, the Library and Information Service provides a Self Help Conversion Desk where
theses/dissertations can be converted to PDF-format.


The Service Desk is located in the J.S. Gericke Library, room 2004 (lower level, at the bottom of the staircase near
the photocopy section).


DISTANCE STUDENTS
Distance students who do not have a Adobe Acrobat software license and who are not able to visit the J.S. Gericke
Library in person, can contact Selma Kloppers in the Cataloguing Section at tel.: 021 808 4889 or e-mail:
sklo@sun.ac.za to do the PDF conversion on their behalf.


FONTS
If it was necessary to use unusual type face fonts in the contents of the document (e.g. for the correct representation
of Greek or Hebrew characters), then it is advisable that a student has the name/s of the unusual fonts at hand
before converting the final work to PDF-format. This is to ensure that the necessary support can be given to the
student if the conversion process proves to be unsuccessful.




                                          REQUEST A PRINT (HARD) COPY


Students may optionally order a print (hard) copy of their electronic thesis/dissertation from the University's Press,
AFRICAN SUN MeDIA (ASM). This procedure can only be performed once the student's thesis/dissertation has been
submitted on to the Library and Information Service's SUNeTD Archive of Theses and Dissertations and the
supervisor/promoter has approved the electronic copy.


ASM will autormatically produce the hard copy from the electronic copy on the SUNeTD archive.


To order a print copy, complete the following steps:
STEP                                                     STUDENT
1.     Sign-on on the student portal and follow the thesis/dissertations link.

       see Quick Links or My Studies > Publish of Theses/Dissertations.

2.     Check the information supplied by the lecturer with regards to confidentiality and complete the
       form for the printing of the one compulsory copy for the Library.
       Receive e-mail that:

              confirms the submission ("publication"), and
              includes a quotation for the printing of one mandatory copy by AFRICAN SUN MeDIA.


3.     Pay for the printing of the order copy/copies at the cashier in Admin A, or by means of a bank
       deposit into the account details as specified on the print quotation web form.
4.     Submit proof of payment at AFRICAN SUN MeDIA.

       If color pages need to be printed, submit these separately in electronic format along with
       instructions for the printing, sorting and binding thereof.

You may contact Arleen Laubscher at AFRICAN SUN MeDIA to enquire about the status of the hard copy ordered:


Tel.: (021) 808-2401 / (021) 808-4321 or e-mail arleen@sun.ac.za




                                                   ENQUIRIES


                         For PDF conversion enquiries, please contact Selma Kloppers:
                                  Tel.: (021) 808-2411 or e-mail sklo@sun.ac.za


                              For SUNeTD enquiries, please contact Wouter Klapwijk:
                                 Tel.: (021) 808-4378 or e-mail wklap@sun.ac.za


                              For nomination enquiries, please contact Jan du Toit:
                                  Tel.: (021) 808-4575 or e-mail jgdt@sun.ac.za




                                           This page was last edited:


                                                        Top
                                Elektroniese Tesisse en Proefskrifte
Stellenbosch Universiteit Biblioteekdiens                                                                 En gl i sh




                                                        INHOUD


    1. Riglyne vir nagraadse studente wat met hul tesis of proefskrif begin.

    2. Instruksies vir nagraadse studente wat hul tesis of proefskrif ("finale werk") moet inlewer .

    3. Omskakeling van tesis of proefskrifte ("finale werk") na Adobe PDF-formaat.

    4. Navrae.




             RIGLYNE VIR NAGRAADSE STUDENTE WAT MET HUL TESIS OF PROEFSKRIF BEGIN


RIGLYNE IN JAARBOEK
Tesisse en proefskrifte moet volgens die voorskrifte soos uiteengesit in die Algemene Jaarboek onder afdeling 5.7 en
6.9 geskep word. (Sien riglyne soos uiteengesit in die Algemene Jaarboek).


TEMPLATE
Studente kan die volgende template gebruik wat vir die voorskrifte in die Jaarboek voorsiening maak:


       Vir Tesisse in MS-Word formaat.

       Vir Proefskrifte in MS-Word formaat.

       Laai af in LaTex formaat (zip of tar). Meer besonderhede hier beskikbaar.


TAALKUNDIGE EN TEGNIESE VERSORGING
Die Taaldiens bied 'n professionele redigeerdiens aan nagraadse studente waarby waarde aan die finale inhoud van
die dokument gevoeg word deur te kyk na die taalkundige en tegniese versorging om sodoende die inhoud so duidelik
moontlik aan die leser oor te dra. Dit sluit in "ligte redigering", "omvattende redigering", "redigering van die
bronnelys" en "tegniese formatering".
Kontak gerus vir Marguerite van der Waal by 021 808 3096 (tel) of taaldiens@sun.ac.za (e-pos) vir verdere
besonderhede.


FINALE INLEWERING IN PDF-FORMAAT
Neem solank kennis van die vereistes omtrent die omskakeling van die "finale werk" na PDF-formaat (onder aan
bladsy).




           INSTRUKSIES VIR NAGRAADSE STUDENTE WAT HUL TESIS OF PROEFSKRIF VOLTOOI HET


In ooreenstemming met die besluit van die Senaat in 2007 word tesisse en proefskrifte met ingang 2008 slegs
elektronies ingehandig.


Die prosedure (werksvloei) wat deur die studieleier/promotor en student gevolg moet word vir die elektroniese
inlewering van tesisse of proefskrifte, is as volg:


 STAP            STUDIELEIER / PROMOTOR                                         STUDENT
                                                       Is gereed om die geeksamineerde "finale werk" van
BEGIN
                                                       sy/haar tesis of proefskrif in te handig.
1.       Teken aan op die personeelportaal.
         Klik op die skakel vir tesisse en
         proefskrifte.

         Kyk onder Kortpadskakels of Onderrig en
         Leer > Bestuur Studente > Inlewering
         van tesisse/proefskrifte.
2.       Nomineer die betrokke student(e) wat          Ontvang e-pos dat die elektroniese
         hul tesis of proefskrif finaal moet indien    indieningsplatform (SUNeTD) gereed is vir inhandiging,
         m.b.v. hul studentenommers.                   en met 'n skakel waar die tesis/proefskrif opgelaai
                                                       moet word.
         (Sien instruksies soos stapsgewys
         uiteengesit)
3.                                                     Omskep geeksamineerde tesis of proefskrif ("finale
                                                       werk") in PDF formaat. Vir meer inligting, sien
                                                       instruksies onderaan hierdie blad.

                                                       (Klik hier vir omskakelingsriglyne soos stapsgewys
                                                       uiteengesit)
4.                                                     Teken aan op SUNeTD m.b.v. u netwerk
                                                       gebruikerskode (of studentenommer) en wagwoord en
                                                       laai u tesis of proefskrif - klaar omgeskakel na PDF
                                                       formaat - op.

                                                       Volg eenvoudig die skerm instruksies.

                                                       BELANGRIK:
                                                       Indien u onseker is oor u kampus netwerk of portaal
                                                       wagwoord, skakel die IT Hulplyn by (021) 808-4367.
5.       Ontvang e-pos dat student tesis of
         proefskrif elektronies ingedien het.
6.       Teken aan op die SUNeTD tesis en
         proefskrifte argief en kontroleer dat dit
         die korrekte dokument is en dat die
        dokument aan die nodige vereistes
        voldoen.
7.      Teken aan op die personeelportaal en
        gaan na die tesisse/proefskrifte skakel.

        Kyk onder Kortpadskakels of Onderrig en
        Leer > Bestuur Studente > Inlewering
        van tesisse/proefskrifte.
8. a)   Indien van toepassing, verwerp tesis of          Ontvang e-pos dat tesis/proefskrif verwerp is, sowel as
        proefskrif.                                      die rede(s) daarvoor.

                                                         Laai nuwe weergawe op, volgens stappe 3 - 4 hier bo.
                                                         LW: die vorige dokument word dadelik van SUNeTD
                                                         verwyder.
                                                          OF
8. b)   Aanvaar tesis of proefskrif.                     Ontvang e-pos dat:

        As deel van die aanvaarding dui die                     tesis/proefskrif aanvaar is (LW: SUNeTD sluit
        dosent aan of die tesis/proefskrif                       omgewing sodat goedgekeurde tesis/proefskrif
        vertroulik is en of daar enige beperkings                nie oorskryf kan word nie)
        op die beskikbaarstelling daarvan geplaas               die finale inhandigingsvorm op die
        word.                                                    studenteportaal voltooi kan word.


9.                                                       Teken aan op die studenteportaal en gaan na die
                                                         skakel vir tesis/proefskrifte.

                                                         Kyk onder Kortpadskakels of My Studies > Publisering
                                                         van Tesisse/Proefskrifte.
10.                                                      Kontroleer die inligting wat die dosent verskaf het
                                                         i.v.m. vertroulikheid, en voltooi die vorm vir die
                                                         aanvra van drukwerk vir die een verpligte kopie vir die
                                                         Biblioteek.
11.                                                      Ontvang e-pos wat:

                                                                die afhandeling van inhandiging ("publikasie")
                                                                 bevestig, en
                                                                'n kwotasie vir die druk van die een verpligte
                                                                 kopie by AFRICAN SUN MeDIA insluit.


12.                                                      Betaal vir die druk van die een verpligte kopie vir die
                                                         Biblioteek, en enige addisionele kopieë vir jou
                                                         persoonlike besit, by die kassiere (of per bankdeposito
                                                         soos aangedui op die webvorm vir drukwerk - stap 10)
                                                         Dien bewys van betaling in by AFRICAN SUN MeDIA.

                                                         Indien kleurbladsye gedruk moet word, moet die
EINDE
                                                         elektroniese weergawes daarvan ook verskaf word
                                                         tesame met instruksies vir die druk, sorteer en bind
                                                         daarvan.

Die tesis of proefskrif sal na die gradeplegtigheid outomaties op die Tesisse en Proefskrifte Argief ( SUNeTD)
beskikbaar gemaak word volgens die voorwaardes op beskikbaarstellings soos deur die studieleier/promotor en
student aangedui. 'n Permanente skakelnaam ("handle") sal aan die tesis of proefskrif toegeken word vir toekomstige
verwysing/skakeling, en langtermynbewaring.




                        OMSKAKELING VAN TESIS OF PROEFSKRIFTE NA PDF-FORMAAT


RIGLYN
Die Universiteit vereis dat tesisse en proefskrifte na PDF-formaat omgeskakel word alvorens die "finale werk" in
SUNeTD opgelaai kan word. Dit is om te verseker dat:


        Die Universiteit van Stellenbosch watermerk op die titelblad vertoon (om die Intellektuele Eienaarskap aan te
         dui),
        sekuriteit op die dokument geplaas word (om te help om toekomstige plagiaat te voorkom),
        meervuldige lêers in een te kombineer,
        die dokument makliker leesbaar te maak deur die gebruik van boekmerke en bladsynommers.


ONUS
Die onus rus deurgaans op die student om toe te sien dat:


    1. die inhoud van die PDF-dokument nie tydens die omskakelingsproses verander het van die oorspronklike bron
         dokument nie - spesifiek in terme van inhoud en struktuur.
    2. om toe te sien dat die eerste 4 bladsye van die finale werk voldoen aan die instruksies soos uiteengesit in die
         Algemene Jaarboek.
    3. benewens die Universiteit Stellenbosch wapen, geen logo of embleem op die titelblad van die finale werk
         vertoon nie.


DOKUMENTASIE (SELFHULP GIDS)
'n Volledige stap vir stap selfhulp gids wat die Universiteit se riglyne bevat om tesisse of proefskrifte na PDF-formaat
om te skakel, is hier beskikbaar. U benodig die Adobe Acrobat 8 programmatuur om die proses suksesvol te kan

voltooi, asook 'n kopie van die Universiteit se Wapen (in JPEG grafika formaat) wat as watermerk op die titelblad
moet verskyn.


DIENSPUNT (slegs beskikbaar tydens kantoorure 08:00-16:30)
Vir studente wat hulp benodig met die omskakeling van tesisse of proefskrifte na PDF-formaat, asook studente wat
nie oor toegang tot die Adobe Acrobat programmatuur beskik nie, maak die Biblioteek- en Inligtingsdiens voorsiening
vir 'n Selfhelp Omskakelingsdienspunt waar tesisse of proefskrifte na PDF-formaat omgeskakel kan word.


Die dienspunt is gevestig in die J.S. Gericke biblioteek, lokaal 2004 (onderste vloer - aan die onderkant van die trappe
naaste aan die fotokopieërlokaal).


AFSTANDSTUDENTE
Afstandstudente wat nie oor die Adobe Acrobat sagteware lisensie beskik nie, en nie in staat is om die J.S. Gericke
biblioteek fisies te besoek nie, kan vir Selma Kloppers in die Katalogiseerafdeling kontak (by 021-808 4889 of e-pos
by sklo@sun.ac.za) om die PDF-omskakeling te doen.


TIPE FONTS
Indien dit nodig is om van ongewone fonts gebruik te maak in die dokument (bv. om die korrekte vertoon van
Griekse en Hebreuse karakters te verseker), dan is dit aanbeveelbaar dat die student in besit is van die name van die
fonts wat gebruik word. Hierdie versoek is veral van belang wanneer daar probleme inkruip tydens die PDF-
omskakelingsproses, en hulp benodig word om die oorsaak van die probleem te identifiseer.




                                      BESTEL VAN 'N DRUK (HARDE) KOPIE




                                                        NAVRAE


                        Vir PDF-omskakeling navrae, kontak asseblief vir Selma Kloppers:
                                   Tel.: (021) 808-2411 of e-pos sklo@sun.ac.za


                             Vir SUNeTD navrae, kontak asseblief vir Wouter Klapwijk:
                                  Tel.: (021) 808-4378 of e-pos wklap@sun.ac.za


                              Vir nominasie navrae, kontak asseblief vir Jan du Toit:
                                      Tel.: (021) 808-4575 of jgdt@sun.ac.za




                                             Hierdie blad is opgedateer:


                                                           Bo

				
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