Minutes of the Meeting of the Board of Directors
St. Louis Office for Developmental Disability Resources
June 14, 2007
Board Members Present:
Sergeant Willie Prothro, Chairperson Margaret Starks, Secretary
Michael Mancini, Treasurer Susan Bianchi
Reverend Mickey Hassler Ernest Smoot
Board Members Excused:
Robert McKendry, III, Vice Chairperson Joan Horn
Staff Members Present:
Barbara K. Searight, Ph.D., Executive Director Cathy Hederman, Chief Financial Coach
Chrystal Griffin, Project Team Coach Emily Smith, Fiscal Manager
Jackie Randall, Service Advocate Judy Albert, Service Advocate
Jyldyz Lay, Service Advocate Rhonda Kanaday, Administrative Assistant
Shelia Wunning, Service Advocate Stan Jalipa, Project Monitor
Norma Lumpford, Project CaseFind Coordinator
Shannon Bremer, Project Monitor/G.I.T.Co. Management Team
G.W. Kelly, Horizon Housing Development Company Management Team
Tracey Johnson, Horizon North Housing Inc. Management Team
Guest who signed in:
Amy Ficklen, Adapt Ability Sue Peterson, Project Inc.
Laura Perkins, Judevine Center Cherie Montgomery, Life Skills
Edward Sweeney, 22nd Circuit Court, Civil Courts
I Call to Order
Sergeant Prothro, Chairperson, called the St. Louis Office for Developmental Disability Resources Board
of Directors meeting to order at 11:30 a.m. Introductions of the Board of Directors, staff and guest were
II Comments from the Public
A Horizon North Housing Inc. (H.N.H. Inc.)
Ms. Tracey Johnson, Director of Horizon North Housing Inc., updated the DD Resources Board
of Directors. Ms. Johnson thanked the DD Resources Board of Directors for their efforts and
support. She thanked Ms. Russell, DD Resources Board Member, for the social volunteer group
CHUMS, who have provided guidance to the residents on Page. As of July 1, 2007, H.N.H. Inc.
will contract with the DD Resources as financial intermediary.
Ms. Johnson updated also that there are now six families and three more families will be moving
in July 1, 2007. This leaves a one three bedroom apartment available.
Ms. Russell, commented that the Volunteer group CHUMS did a mothers in the kitchen project
with the mothers at H.N.H. Inc. She was impressed with the way the apartments were maintained.
Ms. Bianchi acknowledged the work completed by Ms. Johnson.
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Mr. Stan Jalipa, Project Monitor, welcomed the interns who introduced themselves at the
beginning of the Board of Directors meeting.
C 3D Resources Book Center, Spring Bling
Ms. Norma Lumpford, Project CaseFind Coordinator, commented that the 1st Annual Spring
Bling, which was held for the 3D Resource Book Center. She stated that there were
approximately 157 individuals in attendance.
D Horizon Housing Development Company (H.H.D.Co.)
Mr. G.W. Kelly, Director of Horizon Housing Development Company, updated that there are 28
individuals in the housing program and that 50% of these individuals have been participating for
2 years. Mr. Kelly thanked the Board of Directors for their support. They will be splitting off
from DD Resources. A new H.H.D.Co Board of Directors has met informally and has been
trained. This project is now in its third year. There are no vacancies and H.H.D.Co. has a
waiting list of 8 individuals for the program.
Mr. Kelly stated that the Safe Haven which is the Horizon Club, is due to open July 1, 2007. This
is a 24 hour drop in center. There are 8 transitional housing units available. The staff will work
with individuals who are interested in transitional housing if they qualify.
H.H.D.Co. is now looking at purchasing a four family unit to address the waiting list.
Dr. Searight, Executive Director, complimented Mr. Kelly on his work with the Horizon Housing
Development Company for the last three years.
Dr. Searight, also thanked the DD Resources Board of Directors for all their support and for
seeing the need for the homeless.
E Portfolio Gallery
Sergeant Prothro, read a letter from Portfolio Gallery thanking the DD Resources Board of
Directors for supporting their program.
III Agenda Revision
One additional change was made to the agenda and will be addressed.
IV Consensus of Agenda
The DD Resources Board of Directors were in consensus with the Agenda.
Ms. Starks, Board Secretary, informed there were no revisions to the May 10, 2007, DD Resources Board
of Director’s Meeting Minutes. The DD Resources Board of Director’s Meeting Minutes were accepted
Dr. Mancini, Treasurer, stated that recently AG Edwards has been bought by Wachovia Securities.
A letter was sent from AG Edwards reassuring that nothing was going to change with the DD Resources
account. There is currently 14.5 million in assets with AG Edwards. No bonds came due for June.
Currently 1.4 million is being transitioned with Bank of America and will be completed by August 2007.
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V Strategic Plan
Dr. Searight, updated the Board of Directors regarding the strategic plan. A corrected copy was included
in the Board Packet. Also, included with the corrected strategic plan was the action steps worksheet. An
email was sent to the DD Resources Board of Directors including a chart with timelines.
VI New Business
A Attachment A - Milligan Group
Dr. Searight explained to the DD Board of Directors that because of the hiring of 11 new case
managers the Administrative Offices will be moving to the Jefferson Building. The Jefferson
Building needed some updates and it was being completed in increments. Instead of receiving
individual bills for each job that Milligan Group completed they submitted all the bills for repair
together. The DD Resources Staff is asking the Board of Directors for approval to pay the Milligan
Reverend Hassler moved to approve the $9,532.50 bill for Milligan Group. Ms. Bianchi second.
Vote all in favor. None opposed.
B Creating Change – Funding Revision
Dr. Searight gave the DD Resources Board of Directors a request from Creating Change. They are
requesting to readjust their award for FY 2007/2008 as follows:
1 Redirect capital dollars from the first floor renovations to outside and door renovations.
2 Open on weekends initially using the $63,969 to pay for staff
3 If funding for FY 2008/2009 allow them to be funded as a grant vs. voucher with the
agreement the program would be converted to voucher for FY 2009/2010.
Item one of this request is based on the additional funding award for capital provided by the Mental
Item two and three are to stabilize the service as it starts up and secures additional contracts.
Options given to the Board of Directors were:
1 Approve the request as indicated above
2 Modify the request to limit the revisions submitted.
3 Not approve the request.
DD Resources Staff support Option 1 with the following contingencies:
(1) Program is to seek out and secure additional funding to allow program to open full
time no later then FY 2008/2009 as was in the original proposal.
(2) The service will go to voucher funding FY 2009/2010.
Ms. Russell moved to accept Option 1. Approve the request with the following contingencies:
1. Program is to seek out and secure additional funding to allow program to open full time no later
then FY 2008/2009 as was in the original proposal. 2. The service will go to voucher funding FY
2009/2010. Vote all in favor. None opposed.
C Logo Change
Dr. Searight explained that since the name of the Agency changed a new logo needs to be created.
Forms with four choices of new logos were available for voting. DD Staff voted prior to the meeting
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and results were included in the Board Packet. Sergeant Prothro opened the voting to DD Resources
Board of Directors and guests.
The results were as follows:
Logo # 1 = 3
Logo # 2 = 0
Logo # 3 = 9
Logo # 4 = 0
Logo number three was selected. Logo three also had the highest vote from the DD Resources Staff
and the visitors at the board meeting.
VII Unfinished Business #1 – Audit Requirements for Agencies
Ms. Cathy Hederman, Chief Financial Coach, explained it had been requested at the Board of Directors
meeting for staff to review Agencies receiving total funding of $25,000 or above. The purpose to review
was to assess the requirement for the audit to be waived if less than $25,000.
After researching the DD Resources Staff recommend the following options to the Board of Directors.
The first option presented was to continue to require audits from agencies receiving total funding of
$25,000 or greater. The second option was to increase the total funding amount required for audits to
$50,000 from the current $25,000.
Dr. Searight commented that all agencies are required, as stated in the funding manual, to submit a final
year end summary of the fiscal information. Also monthly financials are required to be given from all
agencies. It is not audited information unless $25,000 or more.
Mr. Mancini moved to accept the staff recommendation to continue to require audits from agencies
receiving total funding of $25,000 or greater. Reverend Hassler second. Vote all in favor. None
VIII Unfinished Business #2 – Project Home
Ms. Chrystal Griffin, Project Monitor Coach, updated the Board of Directors that Project Home had
requested waiver for audit, liability insurance and workman’s compensation. DD Resources staff
researched and the results are as follows:
The issue of the waiver for the audit had been examined by the staff. A full recommendation was voted
on under unfinished business # 1.
The Liability Insurance is a must per the insurance agent.
Workman’s compensation had previously been determined by the board as follows:
Per the law less then five employees do not require the employer to provide workman’s compensation.
Per the DD Resources Board of Directors the agency must maintain in their files a statement signed by the
agency workers indicating their awareness that workman’s compensation is not available.
Based on the above information the only outstanding issue regarding Project Home’s letter of request is
the waiver of liability insurance.
DD Resources Staff suggested the follow options:
Option 1: Require insurance
Option 2: Waive insurance requirement.
Staff supports option 1….require insurance based on the statement made by the insurance agent.
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Ms. Bianchi moved to support Option 1: require insurance. Mr. Smoot second. Vote all in favor. None
IX Unfinished Business # 3 – Reallocation of funding award amounts
Ms. Cathy Hederman, Chief Financial Coach, stated that the DD Resources Staff is requesting to
reallocate funds to the programs in need of additional funding. The funds will be redirected from
programs that are not expending the amount awarded at the end of the fiscal year
After discussion and further explanation is was requested to modify the request to have a new line item
named General Excess to move the excess funds.
Reverend Hassler moved to accept the transfer of funds to make them available for the agencies that may
need additional funding. Ms. Starks second. Vote all in favor. None opposed.
X Education Awareness
Edward Sweeney, a Judge with the 22nd Circuit Court, Civil Courts, spoke regarding developmental
disabilities and mental illness in the courts. He stated he is a representative of the court but the opinions
he expressed are his personal opinion and not of any other Judges.
The State of Missouri is divided up by approximately 45 different Judicial Circuits. The 22nd Judicial
Circuit is the Boundaries of City of St. Louis Circuit. Guardianship is handled by the probate Judge
which is Judge David Dowd January 1, 2008 a new judge will be assigned. The Judge usually has a list
of attorneys that handle guardianship and can refer individuals to these attorney’s who handle
XI Comments from the Public
A Laura Perkins, Director from Judevine, is leaving and was acknowledged for her years of quality
B There will be open house for the Horizon Club (Safe House). This building will also be dedicated
to Ms. Horn. Notice will be given as soon as the date is confirmed.
C Shannon Bremer, Project Monitor/G.I.T.Co. Management Team, updated the Board of Directors
on the following:
1 A letter was received from CARF and stated all of our responses to their recommendations
and suggestions were accepted and will be reviewed when they return in two years.
2 G.I.T.Co. – The Missouri Department of Transportation indicated the funds available for this
year will be announced no later then the end of July.
D There will be no DD Resources Board of Directors Meetings in July and August.
The St. Louis Office for DD Resources Board of Directors meeting was adjourned at 12:40 p.m.
XIII Executive Session
No executive session was held.
Board Secretary Signature Recording Secretary Signature
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