International Experience Canada: Working Holiday Program 2011 (2nd tranche) Working Holiday Program 2011(2nd tranche) Selection Process Application Period: June 20(Mon)-June 24(Fri), 2011 (Only applications postmarked at a post office during this period will be considered.) Who is eligible to apply? Selection Process After the selection Note to applicants Frequently Asked Questions Who is eligible to apply? You must: Be a Korean national and resident in Korea (permanent resident card holders of other countries are not eligible) Intend to enter Canada primarily for a holiday for a specific period Be between 18-30 years of age at the time of application Not intend to be accompanied by dependents Have not previously received a work permit authorization letter through Canada‟s Working Holiday Program Possess a valid passport and round-trip airfare, or sufficient funds to purchase it How do I apply? Candidates are kindly asked to carefully read all instructions before submitting their applications. IMPORTANT CHANGES 1. New Application for a Work Permit Made Outside of Canada (IMM 1295) All Working Holiday Program applicants must complete, sign, and date the new IMM 1295 application form which can be found at: http://www.cic.gc.ca/english/information/applications/work.asp For assistance on completing the application, please refer to the Instruction Guide available at the above-mentioned website. Also refer the Checklist below for tips on how to complete the form. Please note the Embassy will not respond to enquiries for assistance on completing the IMM 1295. 2. On-line application system The section of the online application system that previously assisted applicants with filling out the Work Permit application has been deleted as a new Application for a Work Permit Made Outisde of Canada (IMM 1295) form is now in use. However, applicants must still complete the online portion of their applications to generate their unique file number. Please understand that all communication between the Embassy and applicants and the announcement of the result of the 1st round will be made with the file numbers. IMPORTANT: Applicants must write their unique file number on the upper left corner of their application form and on their application envelope. Candidates who submit their applications together with the other required documents after they complete a new application form and apply online will be selected on a first-come, first-served basis in the order of registration at a post office. Please see further instructions under the 'Selection Process' section. End May-June, 2011: - Completion of a new application form and an on-line portion of an application - Documents preparation June 20-24, 2011: Submission of application package(only by mail) End June-July, 2011: Program eligibility determination for the 1st round August 5, 2011: Announcement of results for the 1st round August-Early September, 2011: Submission of GPP fee receipt and pre-stamped envelope. *NOTE: You will not be eligible for second round assessment if you do not submit GPP fee payment on schedule. September-November, 2011: Email IMM 1017 form to successful 1st round applicants who have successfully paid GPP fee. Successful 1st round applicants will complete the Immigration Medical Examination during this period. September-December, 2011: 2nd round (Assessment for a work permit under Canada‟s Immigration and Refugee Protection Act) * Step 1: Click on the link below and fill out a new application for a Work Permit (IMM 1295) form electronically. http://www.cic.gc.ca/english/pdf/kits/forms/IMM1295E.PDF IMPORTANT: TIPS FOR COMPLETING THE IMM 1295 APPLICATION FORM Page 2 “Contact Information” Question 6 Email Address: You must provide your valid email address as this will be the method of communication for receiving the medical instructions and form, if successful in the 1st round. Ensure to add “re- email@example.com” to your email safe list. Page 2 “Details of Intended Work in Canada” Question 1: All Working Holiday Program applicants must select “International Experience Canada”. Page 3 “Details of Intended Work in Canada” Question 4 and 5: If you have an employment opportunity waiting for you in Canada, you must provide the requested details. If you do not already have intended work in Canada, simply write “Working Holiday Program” in both the Job Title” and “Brief description of duties” fields. Page 3 “Details of Intended Work in Canada” Question 6 Labour Market opinion No.: Write “N/A”. Page 3 “Employment”: You must provide all employment details for the past 10 years. If you have never had any previous employment, simply write your current activity (example: Student, etc.) in the “Current Activity/Occupation” field. After completing the IMM 1295 form, ensure to click the “Validate” button at the top or bottom of the form. A fifth page with barcodes and a signature line will automatically be created. Print, sign and date the form. To have your application considered as a complete one, you must submit all 5 pages. *Note: a. The IMM 1295 form requires you to have Adobe Reader version 8.1 or higher. The form can be completed and saved to your computer. b. Please write your file number which will be generated by the online application system below in a blank space on the upper left corner of the 1st page of your application form. * Step 2: Click on the link below and complete the on-line portion of your application. Apply for the 2nd tranche of Canada's Working Holiday Program 2011 Applicants should complete the online portion of their applications to generate their file numbers. Please ensure that you write your file number on the blank space on the upper left corner of the 1st page of the application form and the application envelope. Forget your file number? Under this system, you will be able to reconfirm your file number whenever necessary. Click the second link above and input your Resident ID Number and E-mail address to pull up your application number. * Step 3: Complete the application and gather all of the following additional documents. You can confirm the list of required documents in the Checklist below. You are not required to submit the completed checklist with the required documents. Please download and complete the Checklist for an application for a Work Permit under the Canada-Korea Working Holiday Program. Ensure to submit your required documents listed in the Checklist in the correct order in order to avoid processing delays. : Checklist | PDF * Note: a. All documents not originally prepared in English or French must be accompanied by a translation. Please note that incorrect translation may result in refusal of your application. The submitted application form and documents will not be returned. Be sure not to include your original passport and bank books. b. The visa officer reviewing the work permit application may request additional documents, including a police certificate from any countries you have visited. Failure to submit any of the documents requested may result in a rejection of your application. You may also be requested to attend an interview. * Step 4: Mail your application, along with the required documents, to the address indicated below between June 20 and June 24, 2011. Applications will not be received by fax or email. Only applications postmarked on or between these dates will be accepted. (Make sure to address the envelope to the Working Holiday Program and write your file number on the application envelope.) Mail to: 2011 Working Holiday Program Coordinator Embassy of Canada 16-1 Jeong-dong, Jung-gu, Seoul 100-120 Selection Process: Applicants will be selected on a first-come, first-served basis in the order of registration at a post office. Applications with incomplete or inaccurate information will be rejected. A wait-list will also be created to substitute any applicants who subsequently decide to withdraw their applications. Please note that even if you submit your application before the deadline, you may be rejected if any of the required documents are incomplete, inaccurate, or missing. Medical Examination Procedures for Working Holiday Program 2011: Please note that as of 2011, only those applicants who have succesfully passed the 1st round selection process will be contacted and invited to complete an Immigration Medical Examination as part of their 2nd round assessment, which is anticipated to take place mid- September to December 2011. Please ensure you do not visit a Designated Medical Centre to complete a medical examination until you receive email instructions and a medical report form (IMM 1017) from the Canadian Embassy. The medical centres will not complete any examination unless you have a valid IMM 1017. Upon receipt of the medical instructions and the IMM 1017 form, applicants are strongly recommended to complete the Immigration Medical Examination within 10 working days of the date they receive the email from the Embassy. Extensions will not normally be possible. Failure to comply with the requirement to submit to the medical examination on request may result in the refusal of the application. IMPORTANT: The cost of the Immigration Medical Examination is the responsibility of the applicant and is non-refundable, even in the case that your application is refused during the 2nd round assessment. Completion of the Immigration Medical Examination and/or payment of the Global Participation Fee does not guarantee approval of your Working Holiday Program application. In the past, some participants have left Korea for another country after they were selected in the first round and inquired whether they can complete the Immigration Medical Examination in their resident country. In order to facilitate rapid processing and transfer of the medical results, candidates can only complete the Immigration Medical Examination on receipt of this medical report form (IMM 1017), which contains unique client and application identifiers at a Designated Medical Centre in Korea. Result of the selection: A list of the eligible applicants for the second tranche will be posted on the Embassy website on August 5, 2011. Due to the high volume of applications processed, we are not able to respond by telephone or in-person to inquiries on the status and outcome of your application. Inquiries on application procedures will be accepted by email only. - Email: firstname.lastname@example.org * Note: Please proceed to a next step after confirming your result from the 1st round. You can confirm the results from the 1st round with the following: 1) Canadian Embassy Website: Lists of the successful and waitlisted applicants for the 1st round will be posted on the Embassy website on August 5th, 2011. (You can start preparing for the 2nd round once you confirm your results for the 1st round.) 2) E-mail notification: All applicants will be sent e-mails notifying them of their results for the 1st round. Messages from the account „email@example.com‟ may be sent to your junk mail folder directly or fail to be sent to your inbox. If you don’t receive an e-mail notification about your result of the 1st round after August 5th, 2011, please contact the Embassy with the e-mail above. Applicants are responsible for confirming receipt of the e-mail. *Note: The Immigration Section of the Canadian Embassy will send you the medical report form (IMM 1017), which contains unique client and application identifiers, by e-mail. Please ensure that email received from ‘firstname.lastname@example.org’ is not auto-forwarded to your junk mail folder. After the selection: Once the results of the 1st round are posted on the Embassy website on August 5th, 2011, the first step is that successful applicants must pay the Global Program Participation (GPP) fee. Medical Examination Procedures for Working Holiday Program 2011: Please note that as of 2011, only those applicants who have succesfully passed the 1st round selection process will be contacted and invited to complete an Immigration Medical Examination as part of their 2nd round assessment, which is anticipated to take place mid- September to December 2011. Please ensure you do not visit a Designated Medical Centre to complete a medical examination until you receive email instructions and a medical report form (IMM 1017) from the Canadian Embassy. The medical centres will not complete any examination unless you have a valid IMM 1017. Note to applicants: We strongly recommend that you do not purchase your airline ticket until you receive your Letter of Introduction. In the past, participants have purchased their tickets in advance and requested that the Embassy expedite the issuance of their work permit authorization letter. Given the volume of applicants, such requests cannot and will not be accommodated. Application to the Working Holiday Program is a two-step process: 1) 1st round: Program eligibility determination 2) 2nd round: Assessment for a work permit under Canada‟s immigration and refugee protection act Whether an applicant is approved for a work permit or not is based on an assessment and decision under Canada's Immigration and Refugee Protection Act. Therefore, submitting the medical notification form and the GPP fee does not guarantee approval of a work permit to Canada. Frequently Asked Questions: When will I receive my medical instructions and IMM 1017? The medical instructions and medical report form IMM 1017 will be emailed to you. This is part of the 2nd round assessment which we anticipate will begin mid-September until early December 2011. Until you receive email instructions from the Canadian Embassy, ensure you do not visit any medical centre in relation to your Working Holiday Program application. Also ensure to add the following email address to your email safelist to avoid missing any important communication from the Embassy: „email@example.com‟. Can I submit the application via quick service or in person? No. We accept postmarked applications only. As a Korean citizen, can I apply for the WHP from a foreign country? You must be a Korean national and resident in Korea at the time of application. I am planning to leave for another country after submitting the documents for the 1st round. Can I take the Immigration Medical Examination in any foreign country other than in Korea if I am selected in the 1st round? No. You must complete the Working Holiday Program Immigration Medical Examination at one of the designated medical centres in Korea. The list of designated medical centres will be published on our website as we approach the timeframe for the 2nd round assessment. Please check our website regularly for updated information. By when do I need to enter Canada? You must seek entry at a Canadian Port of Entry on or before the expiry date indicated on the Letter of Introduction. For the majority of eligible applicants for the 2nd tranche, this will be September 1, 2012. In some cases, for example if the medical examination was completed prior to September 1, 2011, the Letter of Introduction will expire prior to September 1, 2012. For this reason, it is important to carefully make note of the validity of the Letter of Introduction. Should you have any questions or concerns regarding the content of the Letter of Introduction you should send an enquiry in English or French to the Canadian Embassy Visa and Immigration section by following the instructions at: http://www.canadainternational.gc.ca/korea-coree/offices- bureaux/enquiry_renseignements.aspx?lang=eng Can I defer my due date to enter Canada after I receive a work permit authorization letter? No. You must enter Canada by the date provided on your Letter of Introduction. Do I need a medical examination? Yes. In almost all cases, Working Holiday Program applicants are required to complete the regulation requirement of an Immigration Medical Examination. How long will the work permit be valid? The maximum validity of the work permit issued is 12 months from the date of your initial entry into Canada. It cannot be renewed under the Working Holiday program. Can I visit other countries while I’m in Canada with a Working Holiday Visa? Yes. You can visit other countries and re-enter Canada with a Working Holiday Visa during the validity of your work permit. Can I enter Canada with a copy of the authorization letter? No. You must show the original authorization letter at the port of entry. I renewed my passport after having received my Letter of Introduction. Do I have to inform the Canadian Embassy of this? No. It is not necessary to change your Letter of Introduction or to contact the Canadian Embassy in this specific case. Make note of the date you must enter Canada on your LOI. Upon entering Canada, notify the Port of Entry officer of your situation so that your Work Permit will be issued in accordance with your valid passport information. It is recommended that you bring with you a photocopy of your previous passport in addition to your current valid passport. Can I cancel my application, get a refund of my GPP fee and reapply for the WHP in future after a work permit authorization letter is issued to me? No. Once you receive a Letter of Introduction for the Working Holiday Program, you can neither cancel your participation nor have your GPP fee refunded. You cannot reapply for the WHP either. The GPP fee will only be refunded in the following cases: 1. Your WHP application has been refused in the 2nd round with the exception if you have misrepresented yourself on your application. 2. You have requested in writing and in English or French, a signed letter requesting your application be withdrawn. This must be done prior to the issuance of a Letter of Introduction. Any fee associated with the Immigration Medical Examination is the responsibility of the applicant and is non-refundable. Can I stay in Canada after my work permit expires? Yes. However, you must apply for an appropriate permit/visa in Canada to extend your stay at least 30 days before your work permit expires. Please keep in mind that your work permit cannot be renewed or extended under the Working Holiday Program. Please refer to the following web site for information on extending your stay/changing your status in Canada Can I enter Canada while my work permit is still in process? The port of entry officer will decide whether to admit you into Canada or not. We strongly recommend that you wait until your application for a work permit has been finalized before entering Canada. How long does it take to receive a final decision on my work permit application after I complete my Immigration Medical Examination? Our objective is to finalize 80% of Working Holiday Program applications within 14 days of the Immigration Medical Examination and 90% within 28 days of the Immigration Medical Examination. In order to benefit from this service standard, candidates must follow the medical examination procedures described in the “After the selection” section, above. Therefore, please do not contact the Canadian Embassy in Seoul with a status enquiry until it has been at least 20 working since the immigration medical physical examination. The 2nd round, during which work permit applications are assessed in accordance with Canada‟s Immigration and Refugee Protection Act, is anticipated to begin mid-September to December, 2011. What happenes if I have a legal name change after submitting my application and all my required documents? If you have passed the 1st round, it is important you notify the Canadian Embassy in writing – either in English or French – of any legal name change by following the procedures detailed on our website at: http://www.canadainternational.gc.ca/korea-coree/offices- bureaux/enquiry_renseignements.aspx?lang=eng. You will be required to submit legal documents to support your name change. This includes an updated ROK Identification Certificate and any other supporting documentation an officer may request. If you have already been issued a Letter of Introduction with your previous name(s), please ensure to contact us per the instructions above prior to proceeding to Canada as a new LOI must be issued to you in order to facilitate entry to Canada.
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