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Employee Termination Letter - DOC by LegalZoom

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At some point in the life of every organization, managers will need to fire employees. Without a written employment agreement or a specific state-granted right, employment is considered to be “at will” and can be terminated with or without cause or notice. If employment is at will, a termination letter can be used to end the employment relationship, setting forth the details and reasons for the termination, and specifying any severance package that will follow. An employee termination letter must be clear and concise, and should include all relevant information about the arrangement. If the employee has a contract with the company, employers should be aware of and fulfill any obligations they may have under that agreement before looking to terminate an employee. In some cases, early notice may be required and a well-crafted termination letter can provide that notice while protecting the employer from lawsuits down the road. This document contains the essential elements of an employee termination letter. It is designed for easy revision and reuse with future employees.

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									Employee Termination Letter

[COMPANY LETTERHEAD INFORMATION] [Date] Personal & Confidential [Employee Name] [Street Address] [City, State, Zip Code]

Dear [Employee Name]: I regret to inform you that your employment with __________ _________ (the “Company”) is terminated effective as of _______________ (the “Effective Date”). The reasons for your termination are as follows: ________________________________________________________________________ ________________________________________________________________________ _____________________________________________________________________. (Optional) [We provided you with notice of your termination on __________ and specified that your final day of work with the Company would be __________________________.] Within _____________ days of the Effective Date, you must repay all outstanding loans and return all Company documents and property to the Company. (Optional) [The following constitute the loans outstanding as of the Effective Date: ________________________________________________________________________ ______________________________________________________________________.] [According to our records, the following Company property is in your possession: ________________________________________________________________________ ____________
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