FEBRUARY 28 – MARCH 3, 2011
HOTEL FIRA PALACE BARCELONA
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent
meeting. Information herein does not constitute a communication or recommendation from the
Task Group and shall not be considered as such by any agency.
MONDAY, FEBRUARY 28, 2011 to THURSDAY, MARCH 3, 2011
1.0 OPENING COMMENTS/INTRODUCTIONS
Call to Order / Quorum Check
The Coatings Task Group (CT) was called to order at 9:00 a.m., 28-Feb-11.
It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of
A quorum was established with the following representatives in attendance:
Subscriber Members/Participants Present (* Indicates Voting Member)
NAME COMPANY NAME
* Jack Saunders Honeywell Aerospace Chairperson
* Nicolas Barthelemy Eurocopter
* Frabrice Crabos SAFRAN Group
* Jon Higgins Rolls-Royce PLC
* Dan Loveless Parker Aerospace Group
Nick Magnapera BAE Systems – E & I
* Robert Nixon Triumph Group. Inc.
* Clark Okawa Pratt & Whitney
Earl Pruett Lockheed Martin Corporation
Roger Sines Honeywell Aerospace
Other Members/Participants Present (* Indicates Voting Member)
NAME COMPANY NAME
* Dale Harmon Cincinnati Thermal Spray Secretary
* Brent Bartlett Sulzer Metco Canada Inc.
Bernhard Gulde Aerotech Peissenberg GmbH
& Co. KG
Richard Haberbosch Aerotech Peissenberg GmbH
& Co. KG
Ian Harris Praxair Surface Technologies
Joan-Ramon Miguel TECLUSTER SL
Roger Ng Sulzer Metco (Canada) Inc.
Dave Serbousek Olympic Scientific Inc.
* Ronald Stewart Ellison Surface Technologies
Deborah True Praxair Surface Technologies
PRI Staff Present
1.1 Task Group Tutorial - OPEN
Bob Lizewski presented a tutorial to explain the functions of Nadcap and the Coatings Task Group,
including the Code of Conduct and Ethics and Conflict of Interest, to participants.
1.2 Agenda Review - OPEN
The agenda for the meeting was reviewed.
1.3 Expectations- OPEN
Attendees were given the opportunity to identify expectations to be addressed during the week of
meetings. Expectations expressed included: review of 2 checklist questions AC7109/5 5.2.e,
12.9.1a; job tracker; auditors adhering to requirements, not best practices; qualifications/criteria for
audit observers; pareto analysis of top 10 NCRs with sub analysis of frozen processes (do frozen
process violations result in supplier advisories, how are these communicated to auditors, how to
improve supplier merit); finish AC7109/1 checklist revision; provide mechanism for Prime audit
specific feedback to next scheduled auditor; audit handbook update as topic for auditor training;
review of top 10 findings.
1.4 Approval of October 2010 Minutes - OPEN
The minutes of the October 2010 meeting held in Pittsburgh were approved without change.
1.5 Review Action Item List - OPEN
The Action Item list was reviewed and updated for actions completed.
For specific details please see the Coatings Task Group Action Item List (RAIL) posted at
2.0 REVIEW OF DELEGATION OVERSIGHT – CLOSED
Data was reviewed for Task Group concurrence with Audit Report Reviewer decisions. Jim Lewis,
Bob Lizewski and Jerry Polidor, delegated Audit Report Reviewers, met the criteria of over 10%
audits reviewed and greater than 90% concurrence. Delegation is maintained.
3.0 REVIEW AUDITOR EVALUATIONS AND SUPPLIER FEEDBACK – CLOSED
The Auditor Evaluations and Supplier Feedback for all audits conducted between 1-OCT-2010 and
31-DEC-2010 were reviewed. All No’s in Supplier Feedback with each comment were also
reviewed. There were no negative trends or issues which required further action.
4.0 MEMBERSHIP STATUS REVIEW – CLOSED
The voting records and meeting attendance for Task Group Voting Members, Subscriber and
Supplier, were reviewed for compliance to the requirements for maintaining membership. The
requirements state that to maintain membership, a member must not be absent without approved
alternate representation from three consecutive regular Nadcap Task Group meetings and the
member, or approved alternate representation, shall not miss a vote on more than 2 consecutive
letter ballots. The Task Group Chair is allowed to waive these requirements if other circumstances
All Voting Members met the requirements for meeting attendance. Two Subscriber Voting
Members had not voted on three or more of the last letter ballots for Coatings. These members
have been active participants in the Task Group for many years. The Task Group Chair approved
all members to retain their membership status.
There were no new members.
5.0 SATELLITE AUDIT PROCESS – CLOSED
The Task Group approved adding criteria to s-frm-16 for satellite audits. The approved criteria are
'satellite audits will be graded using the criteria for main audits and subtracting 1 day'.
6.0 NUCAP DEVIATION REVIEW – CLOSED
There were no NUCAP deviations to review.
7.0 TASK GROUP RESOLUTION ISSUES – CLOSED
Audit 135628 included an NCR where the supplier did not have a record of round robin results. The
internal testing was completed and samples were sent to an external source for review. The results
were not received at the time of the audit.
The Staff Engineer resolved all items during audit review with the exception that results of the
external overview were still not received by the supplier.
The Task Group approved closing the NCR and sending the audit for ballot with the condition that
results will be submitted when received.
8.0 NEW BUSINESS – CLOSED
8.1 Job Audit Tracker
Bob Lizewski reviewed a draft of the job tracker. The Task Group consensus was that this is a
good tool. Going forward it was recommended to add implementation of the job tracker to the RAIL.
Implementation should address the following items: pilot the tracker on 1 or 2 audits; where in the
checklist the job tracker should be attached; and modifying NTGOP-001 Appendix 9.
ACTION ITEM: Bob Lizewski will pilot the job tracker by working with 2 or 3 auditors. The job tracker will be
explained and given to select auditors to use on an audit in order to provide feedback (DUE DATE: 10-Jun-
ACTION ITEM: Bob Lizewski will make a recommendation as to where to attach the job tracker in the
checklist. (DUE DATE: 20-May-11)
ACTION ITEM: Bob Lizewski will draft verbiage explaining the job tracker for incorporation into NTGOP-
001 Appendix 9. (DUE DATE: 20-May-11)
8.2 Auditor Chat Room
Bob Lizewski reviewed the concept of developing an auditor chat room. The chat room provides an
opportunity to resolve auditor questions with access restricted to auditors, Subscribers and PRI
staff. The Task Group consensus was it is a good concept if the auditors want it. Prior to going
forward the auditors should be asked whether they see value in the concept. In addition more
information is required to discern how the chat room works; for example, how the forum is hosted,
what are the security risks, what is the response frequency, etc.
ACTION ITEM: Bob Lizewski to obtain detailed information as to the operation of the chat room from Heat
Treat Task Group. (DUE DATE: 30-Apr-11)
ACTION ITEM: Bob Lizewski will add an agenda item to the October 2011 auditor conference to discuss
the concept of the auditor chat room and ascertain whether the auditors want to proceed with the concept.
(DUE DATE: 08-Aug-11)
8.3 New Agenda Format
Bob Lizewski presented the new agenda format for the June 2011 meeting and confirmed the
October meeting will revert back to the same format used for the February 2011 meeting with the
exception that the Task Group Chair and Staff Engineer Round Table will be conducted during
lunch on Tuesday. While the new meeting format provides an opportunity to move the Coatings
meeting to Tuesday thru Friday, the Task Group decided to keep the same Monday through
Thursday format to minimize travel for suppliers and to provide for a closed meeting prior to the
8.4 First Pass Yield
Bob Lizewski reviewed the proposed first pass yield metric. The Task Group consensus is tracking
this metric brings no value to the program and could potentially lead to unintended negative
outcomes. The Task Group opinion was to be presented in Planning and Ops subteam meeting.
8.5 Succession Planning
Jack Saunders announced that he will transition the responsibilities of the Task Group Chair to
current Vice Chair Tim Pruitt during the June 2011 meeting. The current succession plan includes
Jon Higgins as Vice Chair. Jon will not be able to fulfill this duty, and a new Vice Chair must be
appointed. Jack Saunders requested that anyone interested in becoming the next Task Group Vice
Chair contact him, Jim Lewis, or Bob Lizewski.
8.6 Evaluation of Failure Criteria
Bob Lizewski reviewed NCR data for initial and reaccreditation audits for 2010 and 2009 to
establish criteria for the Mode B failure criteria in NOP-011 Appendix A. See Agenda Item 17.0 for
9.0 NMC METRICS – OPEN
The NMC metrics were presented by Bob Lizewski and reviewed by the Task Group. Metrics
exhibiting an acceptable “green” stoplight condition included Audit Capacity, Certifications Issued
on Time, Supplier Cycle Time. Staff Cycle Time and Task Group Cycle Time for Reaccreditation
Audits displayed a yellow condition. Red condition exists for % Suppliers on Merit.
The suppliers on merit metric is now at 63% of those eligible as compared with a goal of 80%; this
is the highest it has ever been for this Task Group since it has been tracked. The Task Group has
initiated several actions to improve this.
10.0 AUDITOR EVALUATION REPORT OUT – OPEN
Bob Lizewski reported out on the outcome of the auditor review conducted during the closed
Agenda Item 3.0. There are no significant issues or negative trends; overall, feedback has been
positive. No actions are required at this time.
11.0 PRIME JOB AUDIT GUIDELINE UPDATE – OPEN
No further Job Audit Guidelines have been submitted for review. Those currently available for
Rolls-Royce plc will need to be pulled out of Public Documents as the checklists are revised.
ACTION ITEM: Bob Lizewski will remove the outdated Rolls-Royce plc job audit guideline from Public
Documents. (DUE DATE: 30-Apr-11)
12.0 FUTURE TASK GROUP INITIATIVES REVIEW – OPEN
The Task Group reviewed the list of proposed initiatives to be addressed in the future. Anyone can
send suggestions for consideration to the Chair or Staff Engineer.
13.0 REVIEW OF COATINGS PURCHASE ORDER FLOWDOWN TEMPLATE – OPEN
The Coatings Supplier Purchase Order Flowdown Template was reviewed; no changes were made
to the document. It was discussed that a note should be added to the next revision of AC7109 to
inform suppliers of tools available on eAuditNet and PRI websites to assist them in completing the
audit. Other ideas were also discussed regarding Supplier awareness of audit tools including
additional text to auto generated emails and alerts when Coatings Public Documents are updated.
ACTION ITEM: Bob Lizewski will add the proposed revision (adding a note to the beginning of the AC7109
checklist detailing tools available to the Supplier) to the AC7109 revision list. (DUE DATE: 30-Apr-11)
ACTION ITEM: Bob Lizewski will liaise with the Nadcap sub team currently working on improving supplier
awareness and report back to the Task Group in June. (DUE DATE: 17-Jun-11)
14.0 SUPPLIER SUPPORT COMMITTEE REPORT – OPEN
Dale Harmon (Cincinnati Thermal Spray), Coatings representative to the Supplier Support
Committee (SSC), presented an overview of the SSC and items of interest from the SSC meeting
held the previous afternoon. For complete details, see published minutes of the SSC posted on
15.0 NMC MEETING REPORT – OPEN
Chair Jack Saunders updated the Task Group on items of interest from the Nadcap Management
Council (NMC) meeting earlier in the day. For complete details, see published minutes of the NMC
posted on www.pri-network.org.
16.0 DISCUSSION OF PLANNING AND OPS MEETING OUTPUT – OPEN
Chair Jack Saunders and Staff Engineer Jim Lewis briefed the Task Group on items of interest
from the Planning and Ops meeting of the previous day. For complete details, see published
minutes of the NMC posted on www.pri-network.org.
17.0 EVALUATION OF FAILURE CRITERIA – OPEN
Bob Lizewski led a review of the Coatings Task Group audit failure criteria; the criteria are to be
reviewed annually for adjustment based on data from the previous year. It was decided to use data
from the past two years of audits in order to get a more realistic view due to the statistical
insignificance of the one year 2010 data. The failure criteria for 2011 will be, for initial audits, 1.3
major and 6.3 total findings average per audit day. For reaccreditation audits the criteria are 1.2
major and 3.2 total findings average per audit day. The ceiling for each day will be rounded up to
the next whole number.
18.0 MICROANALYSIS CHECKLIST TEAM PROPOSAL – OPEN
There has been no progress reported from the team assigned to create these requirements. The
Task Group looked at the three documents from which the requirements may come and asked the
team to have one document to review at the next meeting.
Jon Higgins (Rolls-Royce plc) was added to the team, while Tetyana Shmyreva was removed.
19.0 REVISION OF COATINGS CHECKLISTS – OPEN
Revision of AC7109/1 Thermal Spray checklist was completed except for revision to Table 1 which
will be expanded to include critical parameters for each thermal spray process. Selected Task
Group participants will create parameter lists by thermal spray process and send to Jim Lewis so
that a conference call can be scheduled to discuss before the June meeting.
ACTION ITEM: Jim Lewis will email AC7109/1 Table 1 revised in the meeting for plasma parameters to
Task Group members and attendees. (DUE DATE: 15-Mar-11)
Revision of AC7109/7 Heat Treating for Suppliers of Coatings was completed.
A standard practice for review of checklists was proposed that will utilize a review of the top
findings for the applicable checklist while revising it.
ACTION ITEM: The following persons to create AC7109/1 Table 1 parameter lists for each identified
thermal spray process: Combustion – Brent Bartlett; HVOF – Dale Harmon; D-Gun – Deborah True;
Electric Arc – Dale Harmon; LPPS – Clark Okawa. (DUE DATE: 01-Apr-11)
20.0 REVIEW EXPECTATIONS / NEW BUSINESS – OPEN
Expectations were reviewed and largely met.
20.1 New Members – none
20.2 Auditor Training – Items include Top NCR’s; feedback and training on revised checklists; powder
certification review; job tracker; auditor questions and answers; and possibly checklists on demand.
20.3 Job Tracker – The job audit tracker is to keep record of subscribing primes specifications audited
during Coatings audits. The purpose is to help auditors and primes know what specifications have
been reviewed during previous audits to help ensure the same specifications are not audited
repeatedly. It is proposed that each auditor will update this spreadsheet after each audit.
21.0 REVIEW NEW ACTION ITEMS – OPEN
New action items were documented by Task Group Secretary Dale Harmon. For details see the
Coatings Action Item List (RAIL) posted at www.eAuditNet.com.
22.0 FACILITATOR FEEDBACK – OPEN
Staff Engineer, Nigel Cook, led completion of the facilitator feedback form by those in attendance.
23.0 AGENDA FOR JUNE 2011 MEETING – OPEN
Next meeting will be June 20-23 in London, United Kingdom. Proposed agenda items beyond the
standard items include: checklist revisions and ballot comment resolution; Prime job audit
guidelines; microanalysis requirements; and Coatings succession plan. The agenda will be posted
and accessible at www.pri-network.org. The closed meeting will be Monday with open meetings
Tuesday through Thursday.
ADJOURNMENT – 04-Mar-10 – Meeting was adjourned at 6:20 p.m.
Minutes Prepared by:
Dale Harmon, email@example.com
Bob Lizewski, firstname.lastname@example.org
***** For PRI Staff use only: ******
Are procedural/form changes required based on changes/actions approved
during this meeting? (select one)
*If yes, the following information is required:
Documents requiring Who is responsible: Due date:
s-frm-16 Bob Lizewski 31-Mar-11
NOP-011 Bob Lizewski 31-Mar-11