Startup Business Sample Fundraising Letter - DOC - DOC

Document Sample
Startup Business Sample Fundraising Letter - DOC - DOC Powered By Docstoc
					Denver Dojo Inc. EIN 20-2939882


Application for Recognition of Exemption
Under Section 501(c)(3) of the Internal Revenue Code

In the following pages we have copied the Form 1023 questions requiring attached
explanations in blue 9 point font and the required response in black bold 11 point.
Part I
Identification of Applicant

4 Employer Identification Number (EIN)

20-2939882 see attached Federal Tax EIN 1 of 1

Part II
Organizational Structure
1 Are you a corporation? If “Yes,” attach a copy of your articles of incorporation showing certification
of filing with the appropriate state agency. Include copies of any amendments to your articles and
be sure they also show state filing certification.

See attached: Document Number: 20051220470 Articles of Incorporation
              Document number:            Amended and Restated Articles of Inc.


Part IV
Narrative Description of Your Activities
Using an attachment, describe your past, present, and planned activities in a narrative. If you believe that you have already
provided some of this information in response to other parts of this application, you may summarize that information here
and refer to the specific parts of the application for supporting details. You may also attach representative copies of
newsletters, brochures, or similar documents for supporting details to this narrative. Remember that if this application is
approved, it will be open for public inspection. Therefore, your narrative description of activities should be thorough and
accurate. Refer to the instructions for information that must be included in your description.

We have no past activities.
Our present and planned activities are as follows:

Denver Dojo Inc. was formed in June of 2005 as an amateur sports club in order to provide
facilities and instructors for the practice and training in Olympic Style Judo and other amateur
martial arts.

Denver Dojo’s mission or purpose is to train amateur athletes for national and international
competitions. In order to do this we need to support facilities and coaches to facilitate the
training.

We are recently formed. The Denver University Judo Club now (Denver Judo LLC) needed
more space due to increasing enrollment. Denver Dojo Inc., judo club was formed in order to
provide larger and better equipped facility than the Denver University campus could provide.
The Denver Dojo Inc. and Denver Judo LLC judo clubs have no existing ties to Denver
University.

Denver Dojo Inc. collects dues from members and provides insurances and safe facilities and
trained instructors through volunteer coaches and instructors.

Students involved in training for armature competition pay dues towards the facility rent and
utilities to Denver Dojo Inc. Denver Dojo Inc. contracts with Denver Judo LLC for elite
coaching staff and maintains the facilities.
b88fd75f-72fd-4d17-a0db-448bc46a22e1.doc                                                        Page 1 of 5
Denver Dojo Inc. EIN 20-2939882



What is the activity?

The activity is training for amateur athletic competition.
Who conducts the activity?

The coaching staff are USA JUDO certified Teachers and Coaches. These people donate their
time to the coaching activities. Members of the volunteer staff are:

James Carmer, USA Judo certified Coach, Teacher, National Referee 3rd degree black belt
from USA Judo

Jessica Lockfeld, 2nd degree black belt from USA Judo, Regional Referee, USA Judo certified
coach.

Scott Moore, USA Judo certified coach, past gold, silver and bronze medalist for USA in
International Paralympics Judo competitions.

Heidi Moore, USA Judo certified coach, past member of USA World team for Judo.
When is the activity conducted?

Advanced judo practices are Monday, Wednesday, Friday, and Saturdays for one and one half
hour sessions and Tuesday and Thursday mornings for 1 hour sessions. Beginner practices
are Monday and Wednesday for one and one half hour sessions. We provide opportunity for
practice on Sunday for a two hour session.
Where is the activity conducted ?

Currently all of the workouts take place at 719 Mariposa St., Denver, CO 80204 Ph. (303) 623
3362
How does the activity further your exempt purposes?

Supervised training and practice in the techniques and tactics and rules of competition
prepares individuals for athletic competition. The training is both aerobic and anaerobic
physical conditioning.
What percentage of your total time is allocated to the activity?

One hundred percent of our time in the practices is for training for amateur athletic
competitions.
How is the activity funded? (This should agree with the financial data in part IX)

Club participants pay monthly dues. We hope to solicit support from local and regional
organizations and individuals for support as well.
If you have a website, you may attach a paper copy to support your narrative description of activities.

www.denverdojo.com              copy of some pages is attached…




b88fd75f-72fd-4d17-a0db-448bc46a22e1.doc                                                        Page 2 of 5
Denver Dojo Inc. EIN 20-2939882


Part V Compensation and Other Financial Arrangements With Your Officers, Directors, Trustees,
Employees, and Independent Contractors (Continued)

2a Are any of your officers, directors, or trustees related to each other through family or business relationships? If “Yes,”
identify the individuals and explain the relationship.

YES

James Carmer and Jessica Lockfeld are married Feb. 12, 2006.
Heidi Moore and Scott Moore are married.
2b Do you have a business relationship with any of your officers, directors, or trustees other than through their position as
an officer, director, or trustee? If “Yes,” identify the individuals and describe the business relationship with each of your
officers, directors, or trustees.

YES

The facility at 719 Mariposa St is owned by James Carmer and rent is paid in the sum of $500
per month for usage of the facilities and equipment.
2c Are any of your officers, directors, or trustees related to your highest compensated employees or highest compensated
independent contractors listed on lines 1b or 1c through family or business relationships? If “Yes,” identify the individuals
and explain the relationship.

NO
We have only volunteers, no salaries are paid.

3a For each of your officers, directors, trustees, highest compensated employees, and highest compensated independent
contractors listed on lines 1a, 1b, or 1c, attach a list showing their name, qualifications, average hours worked, and duties.

Scott Moore coaches approx 4 hours per week.
Heidi Moore coaches approx 4 hours per week
James Carmer coaches/teaches approx 4 hours per week and treasurer work approx 2 hours
per week.
Jessica Lockfeld coaches approx 2 hours per week and does secretarial work approx 1 hour
per week
3b Do any of your officers, directors, trustees, highest compensated employees, and highest compensated independent
contractors listed on lines 1a, 1b, or 1c receive compensation from any other organizations, whether tax exempt or taxable,
that are related to you through common control? If “Yes,” identify the individuals, explain the relationship between you and
the other organization, and describe the compensation arrangement.

YES

Heidi Moore and Scott Moore (husband and wife) are the principal managers of Denver Judo
LLC. Denver Dojo Inc. contracts with Denver Judo LLC for coaching staff for the practices for
advanced and elite athletes.

Denver Judo is paid an average of $200 per month for this service. The arrangement is based
on travel and expense reimbursement.

5a Have you adopted a conflict of interest policy consistent with the sample conflict of interest policy in Appendix A to the
instructions? If “Yes,” provide a copy of the policy and explain how the policy has been adopted, such as by resolution of
your governing board. If “No,” answer lines 5b and 5c.

YES
b88fd75f-72fd-4d17-a0db-448bc46a22e1.doc                                                          Page 3 of 5
Denver Dojo Inc. EIN 20-2939882



Voted on and adopted sample from IRS 1023. November 05, 2005. Attached is copy of Denver
Dojo Inc Conflict of Interest Policy

5b What procedures will you follow to assure that persons who have a conflict of interest will not have influence over you for
setting their own compensation?

Compensation for the coaching activities were voted on by the 5 member board. And we have
a formal conflict of interest policy that is followed.
5c What procedures will you follow to assure that persons who have a conflict of interest will not have influence over you
regarding business deals with themselves?

Business deals of substance are voted on by the 5 member board. And we have a formal
conflict of interest policy that is followed.
8a Do you or will you have any leases, contracts, loans, or other agreements with your officers, directors, trustees, highest
compensated employees, or highest compensated independent contractors listed in lines 1a, 1b, or 1c? If “Yes,” provide the
information requested in lines 8b through 8f.

YES
8b Describe any written or oral arrangements that you made or intend to make.
8c Identify with whom you have or will have such arrangements.
8d Explain how the terms are or will be negotiated at arm’s length.
8e Explain how you determine you pay no more than fair market value or you are paid at least fair market value.
8f Attach copies of any signed leases, contracts, loans, or other agreements relating to such arrangements.

We lease facility and equipment from the owner of the property, James Carmer, James is also
Board Member, President. A commercial lease is in effect and we used similar properties
search in the City and County of Denver for setting the lease value. Warehouse space similar
to this is at an average rate of $2.44 NNN. Any change in the lease terms will be by vote of the
5 person board. And we have a formal conflict of interest policy that is followed.

Denver Judo LLC is controlled by Scott and Heidi Moore, Both Heidi and Scott are or have
been International level players for USA Judo teams. The compensation is meant to cover
expenses and works out to less than $5.00 per hour. Any change in the compensation policy
will be voted on by the 5 member board. And we have a formal conflict of interest policy that is
followed.


Part V
9a Do you or will you have any leases, contracts, loans, or other agreements with any organization in which any of your
officers, directors, or trustees are also officers, directors, or trustees, or in which any individual officer, director, or trustee
owns more than a 35% interest? If “Yes,” provide the information requested in lines 9b through 9f.
9b Describe any written or oral arrangements you made or intend to make.
9c Identify with whom you have or will have such arrangements.
9d Explain how the terms are or will be negotiated at arm’s length.
9e Explain how you determine or will determine you pay no more than fair market value or that you are paid at least fair
market value.
9f Attach a copy of any signed leases, contracts, loans, or other agreements relating to such arrangements.

NO

Part VIII Your Specific Activities (Continued)
Form 1023 (Rev. 10-2004) Name: EIN: – Page 6
4a Do you or will you undertake fundraising? If “Yes,” check all the fundraising programs you do or will conduct. (See
instructions.)

b88fd75f-72fd-4d17-a0db-448bc46a22e1.doc                                                               Page 4 of 5
Denver Dojo Inc. EIN 20-2939882



YES
■mail solicitations                           ■phone solicitations
■email solicitations                          □accept donations on your website
■personal solicitations                       □receive donations from another organization’s website
□vehicle, boat, plane, or similar donations   ■government grant solicitations
■foundation grant solicitations
□Other

Attach a description of each fundraising program.

Fund raising programs.

We plan to fund raise utilizing our athletes, parents, coaches, and supporters as fund raisers.
We will fund raise with local, regional, and state organizations and with individuals and
businesses. Our fund raisers may solicit funds or goods from local businesses for support.

We will accept donations to Denver Dojo Inc. in order to be able to better support athletes
training and competition opportunities.

4d List all states and local jurisdictions in which you conduct fundraising. For each state or local
jurisdiction listed, specify whether you fundraise for your own organization, you fundraise for another
organization, or another organization fundraises for you.

Colorado - we will fund raise for ourselves exclusively
Denver CO - we will fund rains for ourselves exclusively

Part VIII Your Specific Activities (Continued)

22 Do you or will you provide scholarships, fellowships, educational loans, or other educational grants to
individuals, including grants for travel, study, or other similar purposes? If “Yes,” complete
Schedule H.
NO

Part IX Financial Data


Part X Public Charity Status

7 Did you receive any unusual grants during any of the years shown on Part IX-A. Statement of Revenues and Expenses? If
“Yes,” attach a list including the name of the contributor, the date and amount of the grant, a brief description of the grant,
and explain why it is unusual.

YES
name of the contributor    the date and amount of the grant               a brief description why it is unusual
James Carmer               06/06/2005         $1000                       Received as a startup grant.
James Carmer               07-12-2005         $1500                       Grant to supplement rent payments
                                                                          During start-up period




b88fd75f-72fd-4d17-a0db-448bc46a22e1.doc                                                         Page 5 of 5

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:13
posted:9/19/2011
language:English
pages:5
Description: Startup Business Sample Fundraising Letter document sample