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					                                    Weekly Meeting Agenda/ Minutes
                                      3:30 p.m. – 4:37 p.m. Monday, February 21, 2005
                                         Marbury Room, 2nd floor, Friedheim Library
                                              speakerphone tel.: 410.347.3316

PRESENT (6): Kevin Clark <kclark16@jhu.edu>, Zach Herchen <sameo1@yahoo.com>, Joy Martin <joym12@yahoo.com, Katie Singles
<ksingles@gmail.com>, Ben Schneider <bdschneider_ca@yahoo.com>, Phil Sullivan <fatfriar2001@yahoo.com>

REGRETS(2): Brody Gusar <bgusar1@peabody.jhu.edu> (out of town for wk); William Barrett <william.barrett@jhu.edu> (audition help)

CCs. (2): Mr. Raymond Ou <rou3@peabody.jhu.edu>, Ben Kilburg <bkilbur1@peabody.jhu.edu>


                                                “GEARING UP”
“old bus.:” Ray mtgs; newsletter $ info; opera recep- D. Richie (R 3/10); Alumni grants; other

1) Open Forum / Membership Drive Plans vote: 6  0  0  cookies and beverages
     activities, direction, and mobilizing HELP
     3:30 p.m. M Mar 7 Marbury Room (Alien Corn dress reh 2:30-6:30)
     7:00 p.m. M Mar 21 Marbury Room (right after spring break – fewer conflicts)
            A. Introductions (OASIS, Ou, background: history and transition)
            B. Guidelines/facilitating: everyone gets to speak; interruptions only by facilitators;
                                        there are no “stupid” comments; honor each speaker- allow to finish
            C. What OASIS is doing (see 7-9 below)
            D. Open Forum on issues: needs; problems; issues LISTENING, and DOCUMENTING
            E. Membership Drive: “many hands” (forms)
          Newsletter “single” content: edited letter; student eval. article; ltr tabloid (reg. stock)
          Posters and emails M Feb 28, M Mar 7: content, volunteer: Zach Herchen
                  boards: elevator by lib; BOA lng; *NEW* ensemble board (req) end LH
                  Walmart poster-size full-color photo prints: 6 x 20 $15.96; 36 x 48 $31.96 (later)
                  OASIS office: use and access; telephone $12-15/mo ($180/yr)  convince Ray
          Invitational letters M Feb 28: name review (see below) 6  0  0 

          Undergrad Invitations
          Nate Ellman Bell - Percussion Freshman
          Joanna Boldin <joanna1034@hotmail.com> - Oboe Junior
          Mike Compitello - Percussion Junior
          Max Frantz - Percussion Freshman
          Gordon Green - Double Bass Freshman
          Marcus Johnson - Cello Junior
          Grad Invitations
          Danielle Crumb <dcrumb@peabody.jhu.edu>, MMus? oboe
          Joanna Manring <manring_jo@hotmail.com>, DMA1 Voice
          Joseph and Melanie Regan <jregan1@peabody.jhu.edu >, MMus1 Voice
          Nathan Siler <natetrb@hotmail.com>, MMus tbn/conducting
          Lucas Tannous <ltannous@hotmail.com>, GPD1 Voice

          Please note: Ben is /actively/ pursuing the above individuals to formally join OASIS, but the usual
          challenges of grad students remain. Many ~20+ have stated they would participate by informal committee,
          responding to requests for input, raising issues, using created channels, etc.

2) OASIS retreat options (subject to need) 6  0  0 
   Sa 3/12 Sa 3/19 Sa 3/26  9-9 Sa 4/2

                                     future meetings 3:30 p.m. Mondays, Marbury Room
                                         note: no meeting spring break week Mar. 14
                             Weekly Meeting Agenda/ Minutes
                                  3:30 p.m. – 4:37 p.m. Monday, February 21, 2005
                                     Marbury Room, 2nd floor, Friedheim Library
                                          speakerphone tel.: 410.347.3316

3) Movie Night 6  0  0 
     Flush Flash/posters/emails M Feb 21: Joy (posters), Phil (RAs)
       8:00 p.m. Mon Feb 28 Cohen-Davison Family Theater; help: Phil, Ben, +TBA
4) Interim OASIS Duties – volunteers and ratification
      Interim Scribe and Interim Assistant Scribe = nil (post rev. agendas) 6  0  0 
       Interim Treasurer = Joy (Excel spreadsheet) 6  0  0 
       Historian/Webmaster = Zach (updates) 6  0  0 
       Interim Homewood Liason (Liz on leave) = nil 6  0  0 
5) Ben’s Proposal (see 6 page proposal) 6  0  0 
      Expenditures 6  0  0 
6) Communication protocol 6  0  0 
     meeting attendance (3 mtgs to join; 3 mtgs absences to be voted out)

       email   (2x day); telephone; print (contact info: email change coming to OASIS@jhu.edu)
       say ANYTHING         in PRIVATE; build consensus; remain UNITED in PUBLIC
       communication        w/ students and faculty: pre-extant relationship trump intros PR “OOPS!”
                BUT     do NOT authorize unilateral actions without group consensus!!
                (protocol for Newsletter journalism tabled until next mtg.)
       Co-Chairs     or Ray “introduce” other meetings via visit / telephone / letter / email
       cc.   or bcc. "first and last” emails; when in doubt, copy!!
7) List of OASIS successes for PR 6  0  0 
        Student Representation to Dean's Committee  Start of Mandatory Student Evaluations  newsletter
        orientation activities
        Endless Summer BBQ  concert receptions  movie night  end-of-year party  DVD loan library
8) List of OASIS future activities  review next meeting
       TBA newsletter [collating?]  R3/10 OperaRecep  F3/25 Halo2/DDR tourn(s)  M4/4 Movie N.

        F 4/22dance?  W4/27 PSORecep  5/2-6 Dean’s Lunch  T5/10 Midnight Bkfst S’05 baseball?
        F’05 fall formal  F’05 Homewood liaison  F’05 Homewood liaison F’05 mus stands?
        F’05 music stands  S’06 Concerto Competition  S’06 audition wk  S’06 commencement formal
9) List of OASIS student issues for future action  review next meeting
       music stands  cafeteria food  mailroom hours  computer lab hours  meal cards at Maestro’s
        ______________ ______________ ______________ ______________



                              future meetings 3:30 p.m. Mondays, Marbury Room
                                  note: no meeting spring break week Mar. 14
                               Weekly Meeting Agenda/ Minutes
                                  3:30 p.m. – 4:37 p.m. Monday, February 21, 2005
                                     Marbury Room, 2nd floor, Friedheim Library
                                          speakerphone tel.: 410.347.3316

10) Meeting “Accountables”
ALL – #1 **please invite your friends/colleagues to the Open Forum**
William Barrett <william.barrett@jhu.edu>
(request  ) send Ben S. dates, events and $ as you recall for last semester’s activities so they can be documented
Kevin Clark <kclark16@jhu.edu>
-take files from Ben S. and layout 11x17 Newsletter Single, incl. Peter Langren article **subject to revision**
-print photo-ready copy and taped mock-up for Thurs 2/24 for Ben S. to have copied and release by Mon 2/28
Brody Gusar <bgusar1@peabody.jhu.edu>
(request  ) investigate baseball as a possible user-pay group activity; how could you “sell” a museum visit?
Zach Herchen <sameo1@yahoo.com>
-mass email Peabody community on M 2/28 and Su 3/6 subject “OASIS Open Forum” w/ text:
“Is there a specific student interest that you feel is not being served by school policy? OASIS can help mobilize like-
minded students, and champion your cause. Do you have an idea for a social event? OASIS welcomes you to work
with us and help make it happen. Please join us for an Open Forum at 3:30 p.m., Monday, March 7 in the Marbury
Room, on the 2nd floor of the library. Light refreshments will be served.”
Joy Martin <joym12@yahoo.com>
-take Movie Night and Open Forum posters to Student Affairs for approval and copying, then post as discussed
(Movie Night ASAP and Open Forum on M 2/28)
-reimbursement form to Ben Kilberg re.: Phil’s expenses for easels and frames
-email new Excel treasury file to group
-email Peter Langren article to Ben S.
Katie Singles <ksingles@gmail.com>
(request  ) review letters of acknowledgement to Hopkins org. when received from Ben S.
Ben Schneider <bdschneider_ca@yahoo.com>
-edit agenda to reflect meeting and add “accountables”; email to Zach for webpage posting as minutes
-email Newsletter Single files to Kevin
-email Ben Kilburg and Elizabeth Schaaf to arrange for archival photo frame charges of $72
Phil Sullivan <fatfriar2001@yahoo.com>
-contact SEDEXHO re.: cookies and beverages for ~20 people 3:30 p.m. M 3/7 Marbury Rm (Open Forum)
-contact Ray for “OK” to get $ quote from Sasha’s for opera reception R 3/10 ($300+$250=$550)
          Sasha’s  527N Charles St.  tel.: 410.539.7090  tel.: 410.539. 6103  FAX: 410.539.6105
-Movie Night $85 rental arrangements for 10x10 cradle screen w/ upgrade legs from:
          “Troy”  Total Audio-Visual  8-5 M-F  1011 West Barre St.  Baltimore, MD 21230
          tel.: 410.625.4700  Fax: 410.625.4704 
-Movie Night projector arrangements from  Bill Racine, Peabody audio-visual  tel.: 443.829.2707 


                                future meetings 3:30 p.m. Mondays, Marbury Room
                                    note: no meeting spring break week Mar. 14
                               Weekly Meeting Agenda/ Minutes
                                 3:30 p.m. – 4:37 p.m. Monday, February 21, 2005
                                    Marbury Room, 2nd floor, Friedheim Library
                                         speakerphone tel.: 410.347.3316



Mr. Raymond Ou <rou3@peabody.jhu.edu>
(request  ) please respond to Phil for “OK” to get $ quote from Sasha’s for opera reception R 3/10 ($550)
(request  ) please send invitations for the 3:30 M 3/7 Open Forum to the names below:
        Undergrad Invitations
        Nate Ellman-Bell <ellmanbell@yahoo.com> - Percussion Freshman
        Joanna Boldin <joanna1034@hotmail.com> - Oboe Junior
        Mike Compitello <mike_compitello@jhu.edu> - Percussion Junior
        Max Frantz <muque45@hotmail.com> - Percussion Freshman
        Gordon Green <gordonhgreen@comcast.net> - Double Bass Freshman
        Marcus Johnson <mjohns58@jhu.edu> - Cello Junior
        Grad Invitations
        Danielle Crumb <dcrumb@peabody.jhu.edu>, MMus? oboe
        Joanna Manring <manring_jo@hotmail.com>, DMA1 Voice
        Joseph and Melanie Regan <jregan1@peabody.jhu.edu >, MMus1 Voice
        Nathan Siler <natetrb@hotmail.com>, MMus tbn/conducting
        Lucas Tannous <ltannous@hotmail.com>, GPD1 Voice


Ben Kilburg <bkilbur1@peabody.jhu.edu>
(request  ) please contact Elizabeth Schaaf to arrange for archival photo frame charges of $72
(request  ) please process reimbursement form re.: Phil’s expenses for easels and frames




                                future meetings 3:30 p.m. Mondays, Marbury Room
                                    note: no meeting spring break week Mar. 14

				
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