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									Unreserved Business                College Council                            9 May 2011




                               COLLEGE COUNCIL

      Minutes of a meeting of the College Council held on 9 May 2011 in the Prioress's
      Room.

      There were present: the Master, the President, Professor Heath, Mr Ray, Rev'd Dr
      Jenkins, Professor Cipolla, Dr Clackson, the Senior Tutor, Professor Dowdeswell,
      Dr Wilkinson, Dr Kelly, Dr Burlinson; Mr S. Joseph, Mr H.D. Tayler, Dr S.R.L.
      Stacpoole, Miss I.M. Armean; the Acting Senior Bursar and Master's Assistant (in
      attendance).

                                  PART I
                            UNRESERVED BUSINESS

4808. Apologies
      Council received apologies for absence from Dr Sørensen and Professor Brand.

4809. Member of Council on Leave: Dr Federle
      Dr Federle was the only member of Council on leave for Easter Term 2011.

4810. Proposal for Live Music at Formal Halls: Attendance of Mr W.M. Sheldon
      At the instance of the Master, Council agreed the attendance of Mr W.M. Sheldon,
      the JCSU Entertainments Officer, for the item which proposed live music at
      Formal Halls (CM.4818).

4811. Consultation on the College Graduate Fee: Attendance of Graduate Tutor
      At the instance of the Master, Council agreed the attendance of the Graduate
      Tutor for the item concerning the Consultation on the College Graduate Fee
      (CM.4836).

4812. Declaration of Interests
      In accordance with Regulation J, members of Council declared that they had no
      material interest, not being an excluded interest, in any matter to be discussed.

4813. Minutes
      The minutes of unreserved business of the meeting held on 14 March 2011 were
      approved and signed.

4814. Matter Arising: Refurbishment of Chapel Court (CM.4168, 4333)
      Through the Acting Senior Bursar, Council received a paper outlining the current
      situation which included a project summary, a plan of the College showing
      restrictions it would be necessary to impose during the construction phase and a
      financial appraisal of the project. Council:




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Unreserved Business                   College Council                             9 May 2011


        (a) noted that although no end date had yet been fixed, it was hoped that the
            newly refurbished Chapel Court accommodation would be available for
            occupation in time for the start of Michaelmas Term 2012;
        (b) noted a residual risk which would affect both cost and time, in that ceiling
            replacement in the Carpenter Building may need to be new lath and plaster
            instead of the intended plasterboard underboarding, as would be the case in
            the Morley Horder Building – an application for Listed Building consent had
            been lodged;
        (c) noted the Acting Senior Bursar had been in discussion with three banks and
            that funding would be available at significantly better rates than the
            conservative 5.5% basis originally envisaged, by virtue of which the project
            would become cash positive within a sixteen year period;
        (d) agreed:
            (i) the project should proceed as outlined;
            (ii) the Acting Senior Bursar be authorised to accept the tender recommended
                  by the Project Manager, provided that this was no higher than the PQS
                  estimate plus contingency (£11,943,443) previously approved by Council;
                  and
            (iii) the Acting Senior Bursar be authorised to conclude negotiations with
                  regard to funding, upon which he would report to Council via the Bursarial
                  Committee.
4815. Matter Arising: Dedication of Tree: in Memory of Miss E.T. Maddock (CM.4723)
      (a) Through the Senior Tutor, Council recalled discussion at its meeting in
          February when, noting the existence of a policy with regard to the dedication
          of trees and benches in College (CM.3103 C.P.827) and on the recommendation
          of the Gardens Committee, it had agreed the request of Mr and Mrs H.
          Maddock for a tree in College to be planted in memory of their daughter (Miss
          E.T. Maddock, a third year undergraduate) who died in November 2010
          (CM.4723);
      (b) Council noted the regret of the Gardens Committee, through the minutes of
          the meeting of that Committee held on 28 April 2011, that neither the species
          of tree nor the time of planting suggested by Mr and Maddock were
          appropriate, in terms of season as well as suitability of the climate and soil
          conditions;
      (c) Council requested the Gardens Committee to confer with the Gardens
          Department and to advise on:
          (i) suitable species of tree and the possibility of planting in the autumn;
          (ii) a site in College for the tree planting;
          (iii) a commemorative marker, so that this might be placed on the site of the
                tree to be dedicated to Miss Maddock before her cohort left the College
                following graduation in early July 2011; and
      (d) Once the required information noted in (c) above was received, Council
          requested the Senior Tutor to notify Mr and Mrs Maddock.
4816. Matter Arising: University Fees and Office of Fair Access Agreement (CM.4772)
      Through the Master, Council received a copy of the notice which appeared in the
      16 March 2011 issue of The Reporter, together with a copy of the letter dated 28


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        March 2011 to all University staff from the Vice-Chancellor which confirmed that
        the Regent House had voted in favour of a proposal that Cambridge University
        would seek to charge new UK and EU undergraduates a £9,000 per annum
        tuition fee from October 2012, which proposal would be submitted for the
        approval of the Office for Fair Access. The letter also confirmed the
        commitment of the University and the colleges to a financial support system (the
        Cambridge Bursary) designed to ensure that no UK student would be deterred
        from applying to Cambridge University because of financial considerations, and
        that no student would have to leave because of financial difficulties.

4817. Matter Arising: Refurbishment of 18-22 Jesus Lane (CM.4781)
      Through the Acting Senior Bursar, Council received the Acting Senior Bursar's
      paper and recollected its approval in principle of the project to refurbish four
      semi-derelict houses, with a view to providing accommodation for a mix of
      Fellows and graduate students at 18-22 Jesus Lane. At the instance of the Acting
      Senior Bursar, Council:
        (a) agreed the project be taken forward;
        (b) agreed a small Working Group be established to represent Fellows and
            graduate students and to advise the Acting Senior Bursar during the design
            phase of the project;
        (c) agreed that in addition to the Acting Senior Bursar, the Working Group to
            comprise the President, Senior Tutor, Graduate Tutor/Deputy Graduate
            Tutor, Mr Ray and Mr Dennis, with the Domestic Bursar and Housing
            Manager in attendance;
        (d) noted that the cost previously advised to Council had been £3 million which
            would be reduced to about £2.5 million, in part because 17 Jesus Lane would
            not be converted as this stage, but instead be used for temporary lets; and
        (e) noted that the final configuration was yet to be determined but, on the basis
            that six one-bedroomed flats and twenty en-suite single rooms, with
            communal kitchens in the generous sized basement, could be achieved, the
            annual rental income would be some £151,000 less costs of £22,500, which
            would realise a net income of £128,500 and a yield of 5.1% on project cost.

4818. Proposal for Live Music at Formal Halls
      Through the JCSU President, Council received the proposal, presented by Mr
      W.M. Sheldon, the JCSU Entertainments Officer, that live music (either a jazz or
      classical quartet) be performed at selected Formal Halls, which it was felt would
      enhance the Formal Hall experience, mark special occasions, and promote music-
      making within College. Council noted the proposals:
        (a) had received popular backing within the student community and a motion in
            favour had been passed by a JCSU OGM;
        (b) that a small extra fee would be placed on tickets for Formal Halls when live
            music would be performed, in order to meet musicians' fees and to ensure a
            high standard of playing;
        (c) that music would be selected and organised by the JCSU Entertainments
            Officers and would be under the College sound limit/restriction;



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        (d) that no more than two Formal Halls each term, in addition to the Half Way
            Dinner in Lent Term, were expected to offer live music;
        (e) that the Catering Manager would be consulted with regard to all arrangements;
            and
        (f) that the musicians would be located in the balcony following Grace and during
            the course of the meal.

        Following discussion, Council agreed that:
        (g) there be a trial for live music to be performed throughout the evening at the
            Lent Term Half Way Dinner and also at two Formal Hall dinners per term for
            a year, and Council would review the trial at its early May meeting in 2012;
        (h) there must be early consultation with (i) the Fellows' Steward with regard to
            the sound levels and type of music planned for each dinner, and (ii) with the
            Domestic Bursar with regard to musical instruments being accommodated on
            the balcony; and
        (i) early publicity of the dates of these dinners was paramount, so as to ensure
            that Fellows were made aware of the performance of live music well in
            advance.

4819. Sculpture in the Close 2011
      Through the Master, Council received a paper prepared by the Curator of Works
      of Art which proposed the siting of sculptures/exhibits for the 2011 Sculpture
      Exhibition, which was to be officially opened on 26 June. Council:
        (a) agreed, as for the 2009 Sculpture in the Close, that the 2011 Exhibition be
            extended until late September 2011; removal of the exhibits would be effected
            during the week commencing 26 September 2011, the week before the start of
            Michaelmas Term;
        (b) noted the proposed siting of exhibits and, that The Handshakers (E) would need
            to be re-sited since its present location would encroach inside the compound
            of the contractors working on the refurbishment of Chapel Court, and also
            that access for the installation of Obelisk would be difficult since it appeared to
            be close to The Meek Shall Inherit The Earth in Library Court;
        (c) noted that the Gardens Committee had not yet been consulted about location,
            installation and weight of exhibits, and requested the Works of Art Committee
            to do so without delay;
        (d) noted from the minutes of a meeting of the Gardens Committee held on 28
            April 2011, that through illness, the team of six gardeners was reduced to two
            full time and two part-time – the consequences of this must be taken into
            consideration in relation to preparation for and installation of sculptures; and
        (e) agreed that, in the circumstances of (d) above, the Domestic Bursar be
            requested to take over the role usually assumed by the Head Gardener, in
            relation to the preparation for and installation of sculpture exhibits.

4820. Legacies: Mr W. Mellors
      Through the Master, Council:
      (a) learned of the following bequests to the College which had been received
          recently:


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            (i) Mr A.P.G. Brown (1957) who had died 4 December 2010 and left £1,000;
            (ii) Mr V.A. Clout (1942) who had died 20 February 2010 and left £500; and
            (iii) Mr P.M. Maitland (1963) who had died 12 October 2009 and left £250,000
                  - the terms of his Will were prescriptive:
                •     the money should be used to establish in perpetuity a Prize Fund to be called
                      the Maitland Memorial Prize Fund in memory of his father Dr Peter Maitland
                      (1928) and himself Peter M. Maitland (1963) and recorded in the Regulations.
                •     The Fund's capital should be invested to generate as much income as sensibly
                      possible.
                •     From the College's intake of undergraduates initially registered to take an
                      undergraduate degree course in Paleolithic and/or Mesolitic Archeology or
                      similar (Approved Degree Course) the College shall on the basis of initial
                      financial need, initial good standing and initial academic accomplishments (in
                      that order) select and appoint one particular undergraduate as the Maitland
                      Memorial Prize Person to hold the title throughout the normal duration of
                      that course.
                •     Every 15 October throughout the normal duration of whatever Approved
                      Degree Course the prize person happens to be taking, the College shall give
                      all Fund income accrued to that date absolutely and unconditionally to the
                      Prize Person and not retain any.
                •     If no Prize Person is selected the income shall be retained within the Fund
                      and not distributed.
                •     If an already selected Prize Person stops taking an Approved Degree Course
                      or is disciplined by the College for a serious disciplinary offence, then that
                      Prize Person shall be taken to have renounced all Maitland Memorial Prize
                      payouts subsequent to the date on which s/he stopped or was disciplined and
                      the College shall select and appoint and confer the Fund's benefit on another
                      prize person with effect from that date.
                •     In its annual publically available report the College shall mention the Maitland
                      Memorial Fund existence and current beneficiary and give a true accurate and
                      complete current and historical account of its capital and income.
                Council noted that this was a very generous bursary fund and, given the
                increase in fees from 2012 onwards, may fit in well with helping to fund
                the more generous fee waiver schemes which are proposed from then
                onward.
        (b) recollected the notification last July (CM.4405) of the provisional detail of the
            significant bequest of Mr R. Cole (1957), a member of the Society of St
            Radegund since 2008, who had died on 10 May 2009 and was thought to have
            left at least £100,000 to the College. Council was pleased to note that the final
            value of the legacy was £308,977; there being no restrictions in the Will and, in
            common with other substantial bequests, Council agreed the proposal that the
            capital should be used to endow a Fund carrying Mr Cole's name for the
            general purposes of the College.

        (c) (i) recollected the notification last July (CM.4405) of the provisional detail of
                the significant bequest of Mr V.A. Cox (1934), a member of the Society of
                St Radegund since 1995, who had died on 27 April 2009 and who was
                thought to have left at least £190,000 to the College. The final value of this
                legacy was noted to be £218,418, and although there were no restrictions


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Unreserved Business                      College Council                              9 May 2011


                 in the Will, Council noted that Mr Cox's family had asked if his significant
                 benefaction, along with his previous donations totalling £60,789 (to the
                 Quincentenary Appeal in the 1990s) could be marked in some way, ideally
                 by the endowment of a UTO Fellowship in English that would carry his
                 name.
            (ii) noting that the tariff for the endowment of a UTO Fellowship was
                 £300,000, Council agreed the addition to the £218,418 legacy of Mr Cox of
                 capital of such small unassigned legacies received from others who read
                 English, until the £81,582 shortfall was covered, in order to establish a
                 Vivian Cox Fellowship in English.

4821. Gardens Committee
      Through the Master, Council received the unconfirmed minutes of the meeting of
      the Gardens Committee held on 28 April 2011.

4822. Gardens Department: Staffing Levels
      Through the Master, having noted from the minutes of the meeting of the
      Gardens Committee held on 28 April 2011 of illness of various sorts, Council
      expressed its concern that the Gardens Department was operating at very reduced
      levels – two full time and two part time members of staff rather than the usual six.

4823. Student Hardship: Access to Learning Fund
      From the Senior Tutor, Council received comparative data, prepared by the
      Financial Tutor, concerning awards from the Access Fund in this and the previous
      year, as follows:
            Hardship                                               2010-2011         2009-2010
            Number of applications made                                   4               8
            Number of successful applications                             3               8
            Number of unsuccessful applications                           1               0
            Hardship                                               2010-2011         2009-2010
            Range of grants given                                 £200 - £912       £400 - £2,131
            Total amount given in grants                              £1,866           £7,116
            Number of successful undergraduate applications               2               6
            Number of unsuccessful undergraduate applications             1               0
            Total amount given in grants to undergraduates              £954           £4,985
            Number of successful graduate applications                    1               2
            Number of unsuccessful graduate applications                  1               0
            Total amount given in grants to graduates                   £912           £2,131

4824. Cambridge Bursaries (formerly Newton Trust Bursaries)
      From the Senior Tutor, Council received comparative data, prepared by the
      Financial Tutor, concerning awards of Newton Trust Bursaries in January of this
      and the previous year:
                                                          2010-2011             2009-2010
                                                    Old System New System Old System New System
           Total Applications                              2        125        4         122
           Successful Applications                         1        111        4         108
           Provisional Bursaries & Pending Applications:

            Provisional Bursaries                          -      11            1         19
            Pending Applications (incomplete)              -       -            0          3


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Unreserved Business                    College Council                             9 May 2011




                                                       2010-2011             2009-2010
                                                 Old System New System Old System New System
           Unsuccessful Applications                    -          2        0          11
           Minimum Bursary                              -        £50      £25        £50

           Maximum Bursary                         £1,000     £3,400     £850      £3,250
           Total Bursaries                         £1,000   £234,800    £1,625   £181,400


4825. Report of the Supplementary Maintenance Committee
      Council noted that no cases had been submitted to the Supplementary
      Maintenance Committee for consideration in the period January to May 2011.

4826. Jesus College Cambridge Society: Travel Bursaries
      Through the Senior Tutor, Council noted that:
        (a) the Jesus College Cambridge Society would fund eight Jesus College
            Cambridge Society Travel Bursaries for undergraduates of the College to the
            value of £500 each;
        (b) from the thirty-two applications received the awarders had recommended that
            eight bursaries be awarded to the total value of £3,000.

4827. Jesus College Study Grants
      Through the Senior Tutor Council:
        (a) recollected the allocation of £167,800 plus RPI from the General Scholarship
            Fund for Jesus College Study Grants for the current academic year
            (CM.4553(a));
        (b) recollected that a further £1,000 had been approved for similar grants to be
            made to Clinical Medics, Vets and PGCEs (CM.4553(b);
        (c) reaffirmed the earlier agreement (CM.3996(c)) to set aside a sum from the above
            allocation for a competitive travel bursary, the Edward Daniel Clarke Travel
            Bursary, to a value equivalent to that of the James Baddeley Poole Award
            (£425) (CM.6751, 7879).
        (d) noted that the awarders had recommended the award of forty-three study
            grants ranging in value from £87 to £490.

4828. Edward Daniel Clarke Travel Bursary: Grant
      Through the Senior Tutor, Council noted that from the fourteen applications
      received (four of which were ineligible) the awarders had made a recommendation
      for this bursary.

4829. James Baddeley Poole Bursaries: Grants
      Through the Senior Tutor, Council noted the availability in 2011 of four awards
      each to the value of £450, and that the awarders had recommended that four
      grants be made, from the thirty-three applications received, to the total value of
      £1,800.




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Unreserved Business                  College Council                             9 May 2011


4830. Sir Moses and Lady Finley Travel Bursaries: Grants
      Through the Senior Tutor, Council noted the availability for 2011 of up to four
      travel bursary awards each to the value of £485, and that of the twenty-two
      applications received the awarders had recommended four grants be made.

4831. Sir Robbie Jennings Fund: Grants
      Through the Senior Tutor, Council noted that twenty-four applications had been
      received for grants from the Sir Robbie Jennings Fund and the awarders had
      recommended that in addition to two grants awarded earlier in the year, a further
      six grants be made ranging in value from £213 to £500.

4832. Alan Pars Theatre Fund
      Through the Senior Tutor, Council noted that grants up to a total value of £1,000
      would be available in 2011, that six applications had been received and that the
      awarders had recommended there be three awards made to the total value of
      £1,000.

4833. Amendment to Regulation D8: Margaret Mair Choral Prize
      Through the Senior Tutor, and in accordance with due notice under Statute II.5,
      given by circulation on 28 April 2011, Council approved the following revision to
      the College Regulations; namely that Regulation D, paragraph 8 be amended as
      follows:
                Below the entry for the Lovell Prize, insert a new entry:
                Prize:       "MARGARET MAIR CHORAL PRIZE"
                Donor:       "Mrs Margaret Mair (2011)"
                Subject:     Any
                Eligibility: "For a member of the college choir in recognition of
                             outstanding contribution to the life of the Chapel and its
                             music over the course of the academic year."
                Amount: "£200"

4834. Letter of Appreciation: Chapman and Somervile Funds
      Through the Senior Bursar, Council noted a letter of appreciation had been
      received from the headmaster of Loughborough Grammar School for the 2010-11
      grants from the Chapman and Somervile Funds.

4835. Privately Funded College Undergraduate Fee: Increase
      From the Acting Senior Bursar, Council noted that:
        (a) each College was required to set a fee for its privately funded undergraduates,
            of whom there were approximately forty at Jesus College;
        (b) University composition fees had increased for overseas students for 2011-12
            by 10% (last year's increase had been 10% "as a consequence of an expected
            sharp rise in University utility, pay, and pension costs");
        (c) in 2009-2010 the College had ranked 13 in the range of privately funded
            college undergraduate fees.




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Unreserved Business                   College Council                               9 May 2011


        On the recommendation of the Acting Senior Bursar, Council agreed the privately
        funded College undergraduate fee be set at £5,214, an increase of approximately
        10%, which compared to an increase of 2.6% applied to publicly funded students.
        Council noted that this would increase College revenues by approximately
        £19,000.

4836. Consultation on the College Graduate Fee
      Through the Acting Senior Bursar, Council noted that:
        (a) following the lead of EPSRC, other Research Councils had replaced the
            system of Research Studentships by one of Doctoral Training Accounts which
            made no special provision for College Graduate Fees, which the University
            had agreed would be paid by Departments;
        (b) last summer the EPSRC and other Research Councils announced that College
            Graduate Fees would no longer form an acceptable component of research
            grants, thereby causing Faculties to face additional expenditure;
        (c) recognising the colleges reliance on Graduate Fee income for the services they
            provide, the University's Fees Sub-Committee had examined options to
            alleviate the problem;
        (d) before further work to quantify a definite proposal was carried out, the
            University sought comments from colleges on the possible introduction of a
            dual-level system of College Graduate Fees and sought a response not later
            than 19 May 2011;
        (e) the proposed two-level structure would operate with a higher-level fee for the
            first year of postgraduate study and a lower-level fee in subsequent years, set to
            achieve a neutral-cost effect in relation to overall College Graduate Fee
            income;
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        (f) current estimates suggested that the first-year fee would be set at /6 of the
            publically funded undergraduate level (£3,293 at 2011-12 levels, as compared
            with the current College Graduate Fee level of £2,289 for that year) against a
            subsequent-year fee which might be set at 40% of the first-year fee level
            (£1,317 at 2011-12 levels);
        (g) in respect of its own Graduate fees, the University had already offered
            premium fee Masters courses;
        (h) the proposal had been put forward principally to defend the College Graduate
            Fee in the longer term; and
        (i) the outcome of inter–college consultation some four years ago had produced a
            strong view that overseas graduates should be charged at the same rate as
            home students, but that Queens' College had subsequently decided otherwise
            and charged overseas graduates a higher fee;

        The following comments were raised:
        (j) the College provided the same service for all graduate students, whether on a
            one-year course or for the nine terms of doctoral study and every student
            attracted a set-up cost;




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Unreserved Business                  College Council                            9 May 2011


        (k) the current Graduate Fee was standard for all graduate students on any full
            time course, whether over or under subscribed, or whether it attracted high or
            low University fee levels, and irrespective of the length of course;
        (l) any reduction in the total annual Graduate College Fee income could represent
            a major financial loss to the College and result in a reduction in quality of
            College provision for graduates; and
        (m) a competitive graduate bursary could be established (perhaps from 800th
            anniversary monies) to which UK graduate applicants could apply.

        Following discussion, Council agreed:
        (n) the College was willing to accept the proposal if there appeared to be good
            support from other colleges; and
        (o) comments should be sent to the Master, as soon as possible, which might be
            included within the College's response to the Head of the Office of
            Intercollegiate Services so as to arrive not later than 19 May 2011.




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