Word Processing Unit 1 Tables Tables • Tables provide a very convenient method of organising text and pictures in a document. • With tables you have a great deal of control over the layout and appearance of a document. Tables have horizontal rows and vertical columns each containing one or more cells. • You can create a table and then add or remove rows and columns, change their size and control the appearance of borders around them. • In this section you will learn how to create a table using the Insert Table button on the Standard toolbar. • The illustration below shows a table that has been created in Word using the Insert Table button: • The table has seven rows of two cells and two columns of seven cells. Two types of coloured shading have been applied to the table and the text within the table has been formatted. Create a table • To create a table using the Insert Table button on the standard toolbar: • 1. Position the document insertion point where the table is to appear in the document. • 2. Click the Insert Table button and select the table size by moving the mouse pointer over the table grid that appears. • 3. Click when the table is at the required size. • The table will be inserted: Add a row to the end of a table • To add a complete row to the end of a table: • 1. Make sure that the insertion point is somewhere in the table. • 2. Repeatedly press the Tab key on the keyboard until a new row is created: • Each time you press the tab key the insertion point will skip to the next cell in the table until it reaches the bottom right cell. • Then Word will create a new row when Tab is pressed again. Insert a table row or a column • To insert a row or column into a table: • 1. Make sure that the insertion point is in the table and right next to the row or column to be inserted. • 2. Select Table > Insert • 3. Click what is to be inserted where from the options provided as illustrated above. Delete a table column or row • To delete a complete table column or row: • 1. Click Table > Delete • 2. Select Rows •or Columns •(as illustrated). Adjust the size of a row or column • To alter the height of a row or the width of a column: • 1. Move the mouse pointer over the border of the row or column to be adjusted until it changes to a double arrow with a bar between: • 2. Click and drag the row or column border until it is of the required size. • 3. Release the mouse button. Alter table borders and shading • To alter the borders or shading of table cells: • 1. If necessary select the cells to be formatted by clicking and dragging or, if the whole table is to be affected, click anywhere in the table. • 2. Select Format > Borders and Shading • The Borders and Shading window will appear. • 3. To alter table borders click the Borders tab: • Use the various buttons to select the borders to apply. From the Apply to list select Table to format the complete table or Cells to format selected cells. • 4. To alter table shading click the Shading tab: Use the various buttons to select the borders to apply. From the Apply to list select Table to format the complete table or Cells to format selected cells. • 5. Click OK. Activity WP1.06: Wordprocessing - Using tables • In this activity you practise creating, editing and formatting tables. • The information below gives details of the contents of a music CD: • Title: Dreams And All That Stuff • Artist: Leo Kottke Track Title Track Length Mona Ray 3:40 When Shrimps Learn to Whistle 3:28 Twilight Property 3:11 Bill Cheatham 1:45 Medley 2:03 Constant Traveler 3:50 Why Ask Why 2:09 Taking a Sandwich to a Feast 2:45 Hole in the Day 2:50 Mona Roy 1:48 • 1. Create a document containing the Title and Artist followed by a table of the track information. • 2. Insert a row after the fourth row and add the track • Vertical Trees 2:34 • 3. Insert a column to the left of the Track Title column for the Track Number and add the track numbers from 1 to 11. • 4. Apply coloured shading and different borders to appropriate parts of the table. • 5. Save the document using an appropriate name. • 6. Print the document.
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