VIEWS: 92 PAGES: 89 POSTED ON: 9/18/2011
2009 MAFFS OPERATING PLAN - 0 - THIS PAGE INTENTIONALLY LEFT BLANK - 1 - 2009 MAFFS OPERATING PLAN The enclosed document provides the operations authorities and instruments for MAFFS deployment, operations and training. Karyn Wood /S/ Karyn Wood National MAFFS Liaison Officer Assistant Director of Operations June 16, 2009 - 2 - This page left intentionally blank - 3 - Table of Contents I. OBJECTIVES............................................................................................................... - 6 - II. POLICY ........................................................................................................................ - 6 - III. RESPONSIBILITY ...................................................................................................... - 6 - IV. MAFFS MISSION ORDERING PROCEDURES ....................................................... - 6 - A. Federal Domestic .......................................................................................................... - 6 - B. International .................................................................................................................. - 7 - C. State .............................................................................................................................. - 7 - V. MAFFS AIRCRAFT & UNIT ASSIGNMENTS......................................................... - 7 - VI. MAFFS OPERATING BASES .................................................................................... - 8 - VII. LIAISON ...................................................................................................................... - 8 - VIII. PRE-MISSION REQUIREMENTS ............................................................................. - 9 - IX. MISSION SUPPORT REQUIREMENTS ................................................................... - 9 - A. Ground Personnel ......................................................................................................... - 9 - B. Leadplane ..................................................................................................................... - 9 - C. Communications ......................................................................................................... - 10 - D. Compressors ............................................................................................................... - 10 - E. Forklift ........................................................................................................................ - 10 - F. Water Supply .............................................................................................................. - 11 - G. High Visibility Marking ............................................................................................. - 11 - H. MAFFS Maintenance ................................................................................................. - 11 - I. Aircraft Fueling .......................................................................................................... - 11 - X. MISSION OPERATIONS .......................................................................................... - 12 - A. Standard Operating Procedures .................................................................................. - 12 - B. Flight and Duty Limitations ....................................................................................... - 12 - C. Flight Following ......................................................................................................... - 13 - D. Deployment to New Location(s) ................................................................................ - 13 - E. Accident/Incident Reporting Procedures .................................................................... - 13 - F. Public Information Releases ....................................................................................... - 13 - G. Operations Procurement Support ............................................................................... - 14 - XI. RELEASE AND DEACTIVATION .......................................................................... - 14 - XII. TRAINING AND QUALIFICATIONS ..................................................................... - 15 - A. MAFFS Flight Crews ................................................................................................. - 15 - B. Forest Service Personnel ............................................................................................ - 15 - 1. MAFFS Liaison Officer (MLO) Qualifications ..................................................... - 15 - 2. Assistant MAFFS Liaison Officer (AMLO) Qualifications ................................... - 15 - 3. MAFFS Liaison Officer - Trainee (MLO-T).......................................................... - 16 - 4. MAFFS Airtanker Base Manager (MABM) Qualifications ................................... - 16 - 5. MAFFS Airtanker Base Support Specialist (MABS) Qualifications ..................... - 17 - 6. Administrative and Ground Support Positions ....................................................... - 17 - XIII. MAFFS ORDERING PROCEDURES ...................................................................... - 18 - XIV. MAFFS REQUEST TO US NORTHERN COMMAND .......................................... - 18 - XV. MAFFS STANDARD BASE ORGANIZATION GUIDELINES ............................. - 20 - A. Recommended MAFFS Staffing ................................................................................ - 20 - 1. Organization for 1-4 aircraft ................................................................................... - 20 - 2. Organization for 4-8 aircraft ................................................................................... - 20 - 3. Transportation Requirements ................................................................................. - 21 - XVI. MAFFS LIAISON OFFICERS .................................................................................. - 21 - A. MAFFS Liaison Officer Duties .................................................................................. - 21 - B. MLO Kit ..................................................................................................................... - 23 - - 4 - C. MLO Mission Report Format ..................................................................................... - 24 - D. MLO Mission Record Requirements.......................................................................... - 24 - XVII. MAFFS AIRTANKER BASE MANAGER .............................................................. - 25 - A. MABM Duties ............................................................................................................ - 25 - B. MAFFS Airtanker Base Specialist Duties .................................................................. - 26 - XVIII. MAFFS OPERATIONS SAFETY PLAN ................................................................ - 27 - A. ROLES and RESPONSIBILITY ................................................................................. - 27 - B. MAFFS Safety Operations........................................................................................... - 28 - C. Ramp Operations ......................................................................................................... - 29 - XIX. MAFFS AVIONICS INFORMATION ........................................................................ - 33 - A. Avionics Safety Inspector Duties ................................................................................. - 33 - B. MAFFS Communications Equipment ......................................................................... - 34 - XX. MAFFS SYSTEM MAINTENANCE ......................................................................... - 35 - XXI. MAFFS PERFORMANCE INFORMATION ............................................................ - 36 - C. MAFFS II Additional Capability ................................................................................. - 36 - XXII. JOB HAZARD ANALYSIS ....................................................................................... - 37 - XXIII. AIRCRAFT DIMENSIONS ....................................................................................... - 42 - XXIV. VISIBILITY SCHEME .............................................................................................. - 46 - XXV. RADIO QUICK GUIDES ......................................................................................... - 48 - TDFM - 136 ........................................................................................................................ - 48 - TDFM - 138 ........................................................................................................................ - 51 - XXVI. AGREEMENTS ......................................................................................................... - 55 - A. Interagency Agreements .............................................................................................. - 55 - B. State of California Agreement ..................................................................................... - 64 - C. North Carolina Agreement........................................................................................... - 82 - D. Wyoming Agreement .................................................................................................. - 85 - APPENDIX A .................................................................... Error! Bookmark not defined.- 90 - MAFFS LIAISON OFFICERS – NATIONAL LEADERSHIP ........... Error! Bookmark not defined.- 90 - MAFFS LIAISON OFFICERS ...................................... Error! Bookmark not defined.- 90 - ASSISTANT MAFFS LIAISON OFFICERS ................ Error! Bookmark not defined.- 91 - MAFFS LIAISON OFFICERS (TRAINEE).................. Error! Bookmark not defined.- 92 - APPENDIX B ..................................................................... Error! Bookmark not defined.- 95 - MAFFS AIRTANKER BASE MANAGERS (MABM) Error! Bookmark not defined.- 95 - MAFFS AIRTANKER BASE SUPPORT SPECIALISTS (MABS) .... Error! Bookmark not defined.- 96 - APPENDIX C ..................................................................... Error! Bookmark not defined.- 98 - FS NATIONAL AVIATION MAINTENANCE ........... Error! Bookmark not defined.- 98 - MAFFS MAINTENANCE PERSONNEL................. Error! Bookmark not defined.- 98 - APPENDIX D .................................................................... Error! Bookmark not defined.- 99 - NICD AVIONICS TECHNICIANS............................... Error! Bookmark not defined.- 99 - APPENDIX E ................................................................... Error! Bookmark not defined.- 100 - LEADPLANE IDENTIFICATION AND QUALIFICATIONS........... Error! Bookmark not defined.- 100 - APPENDIX F - FLIGHT CREWS ................................... Error! Bookmark not defined.- 101 - APPENDIX G – MAFFS MISSION COMMANDERS .. Error! Bookmark not defined.- 108 - APPENDIX H - MAFFS OPERATING BASES ............. Error! Bookmark not defined.- 110 - - 5 - MODULAR AIRBORNE FIRE FIGHTING SYSTEM (MAFFS) I. OBJECTIVES To provide an emergency capability to supplement commercial airtanker support on wildland fires through airborne delivery of fire retardant which is dropped accurately and safely on a designated target. II. POLICY Modular Airborne Fire Fighting Systems (MAFFS) are national resources and are used as a reinforcement measure when contract airtankers are committed or not readily available. MAFFS may also be activated by one of several states when requested under an appropriate state Memorandum of Understanding (MOU). MAFFS will be made available to assist foreign governments when requested through the Department of State or other diplomatic MOU. Requests for utilization of Department of Defense (DoD) aviation or other assets are reviewed and comply with the Economy Act of June 30, 1932. III. RESPONSIBILITY A. National Interagency Coordination Center (NICC) at Boise, ID, is responsible for quickly ascertaining all suitable commercial airtankers nationally are committed to incidents or pledged to an initial attack need, and are not readily available or are unable to meet the timeframe requirements of the request. B. The Forest Service (FS) Director, National Interagency Fire Center (NIFC), or in their absence, the FS National Aviation Operations Officer (NAOO) or Fire & Aviation Management (F&AM), Washington Office (WO) or their Acting is responsible for initiating a MAFFS mission. Once approval is given, the NICC Manager will activate the request through proper DoD channels. C. The FS Director, NIFC (or alternate) will contact the Director, F&AM, WO prior to MAFFS activation if at all reasonably possible. D. The Governors of California, North Carolina and Wyoming may activate the appropriate Air National Guard Unit for MAFFS missions within State boundaries provided such action is covered by an appropriate MOU(s)/Collection Agreements with the military authority and the FS. E. Activation of C-130 DoD aircraft is the responsibility of DoD authority. F. The FS and the DoD are responsible for maintaining proficient air crews that can respond with promptness and reliability to the assigned mission. G. The FS is responsible for the maintenance of the MAFFS I and II systems. IV. MAFFS MISSION ORDERING PROCEDURES A. Federal Domestic 1. Federal requests will be placed through established channels, to NICC by the Geographic Area Coordination Center (GACC). - 6 - 2. NICC will advise the FS Director, NIFC, of the availability of suitable commercial contract airtankers. The NICC will, after receiving the FS Director's approval, place a request to the DoD. The ordering procedure is outlined in section XIII. 3. Crew names (Aircraft Commander (AC), Copilot (CP), and Loadmaster (LM)) must correspond to the qualified list, Appendix F. MLO with Air Force Aerospace Expeditionary Squadron Commander (AES-WFF/CC) to check flight crew qualification status from the appendices. B. International The Department of State, Office of Foreign Disaster Assistance (OFDA), will request the international use of MAFFS through the USFS Director, F&AM, WO. After the first contact by OFDA the F&AM Director will place the order through NICC, located at NIFC, Boise, ID. C. State The Governor of a State may activate the Air National Guard Unit having MAFFS equipment and qualified crews for fires under state jurisdiction. Approval for use of the MAFFS equipment must be obtained from the FS Director, NIFC prior to activation. When MAFFS are activated by a governor, the Geographic Area Coordination Center (GACC) or host unit will create a unique reimbursable/billable Fire Code (PN XXXX) for the activation. State agreements can be found in section XXVI. V. MAFFS AIRCRAFT & UNIT ASSIGNMENTS A. MAFFS aircraft numbers may not correspond to the MAFFS unit number installed in the aircraft. See marking scheme diagram in Appendix O. B. MAFFS unit serial numbers and locations. Location, Type, and Weight of MAFFS Units MAFFS MAFFS II 1 Cheyenne, WY 2 Peterson AFB, CO 3 Cheyenne, WY 4 Channel Islands ANGS, CA 7 Charlotte, NC 5 Peterson AFB, CO 8 Charlotte, NC 6 Channel Islands ANGS, CA Unit weight is 11,000 pounds Unit Weight is 14,600 pounds MAFFS Units by Serial # Identification of MAFFS II Units 001 (by color-code) 002 001 Black 003 002 Black/Grey 004 003 Red 005 004 Yellow 005 Blue 006 006 Orange 007 007 Violet 008 008 Green 009 Black/White - 7 - Compressors There are six (6) Diesel compressors available for deployment. Four (4) of the compressors are located with the Guard / Reserve Units. Locations can vary throughout the year. Compressors shall be transported by aircraft whenever possible. Structural damage does occur when they are transported by truck. Note: One compressor per pit for MAFFS II Diesel compressor weight is 6,000 pounds, 297 cubic feet. C. Portable Base Kit Pallet Locations Yellow Charlotte, NC Includes backflow preventer device Red Cheyenne, WY Includes RP backflow valve Blue Channel Islands ANGS, CA Includes RP backflow valve Note: Portable base pallet weight is approximately 6,000 pounds. A current inventory sheet for each portable base will be maintained and included in each kit. Base Kits should be included and provided for all activations. VI. MAFFS OPERATING BASES A. C-130 operations require a minimum 6,000 foot length, 165,000 pounds gross weight, Single Tandem rated main gear, and paved runway. Wing tip clearance of less than 25 feet per side requires a marshaller. The minimum acceptable wing tip clearance is 10 feet. A typical loading area for portable base operations must have 240 feet separation, nosewheel to nosewheel of next aircraft. Where CH-130H aircraft are used exclusively the separation distance is 200 feet. Additional requirements include availability of single point jet fuel, liquid oxygen (lox) and ample parking area. It is also desirable to have a military air base within a 300 mile radius for repair support. B. Any base proposed for MAFFS operations requires prior concurrence and approval by the DoD and the US Forest Service. Note: See Appendix H for a list of approved bases that should be capable of supporting a MAFFS operation. VII. LIAISON A. A MAFFS Liaison Officer (MLO) and an Air Force AES-WFF/CC will be assigned to each activation. See Appendix A and G. The MLO and AES-WFF/CC should arrive in advance of the MAFFS units. The MLO duties are listed in section XVI. B. The AES-WFF/CC will function as a non-flying mission commander for the DoD assets. All information and orders from the MLO will be channeled through the AES-WFF/CC unless the AES-WFF/CC specifically requests otherwise. - 8 - C. Working with the AES-WFF/CC, the MLO will have responsibility for arranging crew lodging and transportation. Consideration can be given to using nearby DoD facilities if available, to simplify support arrangements. D. The MLO and AES-WFF/CC positions will be filled for international MAFFS assignments. Requesting US Embassy will provide a representative and interpreter, if necessary, to assist the MLO and AES-WFF/CC. E. For state activations (with the state’s two MAFFS airplanes) an Assistant MLO (AMLO) may serve as MLO, and a MAFFS Airbase Specialist (MABS) may serve as a MAFFS Airbase Manager (MABM), at the discretion of the state. VIII. PRE-MISSION REQUIREMENTS A. The AES-WFF/CC will certify to the MLO that the MAFFS flight crews are included in the approved listing in Appendix F and verify that crews are current and proficient. 1. MAFFS airdrop currency is required annually. If more than 90 days has elapsed since dropping, the crew's first drop will be permitted on the fire but will be restricted to a target judged by the MAFFS Airtanker Coordinator (Leadplane Pilot) to offer the fewest hazards. 2. If 60 days or more have elapsed since the MAFFS unit was used, a ground static check of the system will be required prior to loading with retardant. IX. MISSION SUPPORT REQUIREMENTS A. Ground Personnel 1. Organization support requirements are outlined in the MAFFS Standard Base Organization Guidelines contained in section XV. 2. State and Federal employees engaged in MAFFS support functions are authorized to be transported via MAFFS DoD aircraft point to point, subject to DoD/DOT restrictions. B. Leadplane 1. No MAFFS mission will be flown unless under the supervision of a qualified MAFFS Airtanker Coordinator (Leadplane Pilot). The Airtanker Coordinator will communicate with the MLO and AES-WFF/CC daily on flight needs of DoD crews. 2. Trainee leadplane pilots may not lead or supervise MAFFS pilots (non-initial attack rated pilots) either over incidents or during training exercises. Reference Interagency Aerial Supervision Guide. 3. International MAFFS missions will utilize a qualified MAFFS Airtanker Coordinator (Leadplane Pilot) in the MAFFS aircraft to assist the Aircraft Commander with tactical requirements. Headquarters Air Mobility Command (AMC), Directorate of Air, Space, and Information Operations, COMM 1-618- 229-3715/3712 approval must be obtained prior to flying civilian personnel aboard MAFFS aircraft. - 9 - C. Communications 1. All communications needs for MAFFS operations will be directed to the National Interagency Incident Communications Division (NIICD), at Boise, ID. The NIICD Command Duty Officer (CDO) (208) 387-5644 will issue/approve any required frequencies for MAFFS operations. The NIICD Chief, in consultation with the CDO, will approve all MAFFS equipment. 2. Incident operations require VHF-FM and VHF-AM frequencies. These frequencies will be furnished to aircraft at time of mission departure. FS Air Guard (168.6250) shall constantly be monitored. 3. NIICD will furnish DoD units one VHF-FM TFM aeronautical radio per aircraft. These radios will be assigned to DoD units during spring training or prior to the fire season. All radios must be returned annually to NIICD at the end of the fire season, approximately 1 December. After maintenance radios will be returned to the DoD unit. 4. MAFFS crews must be able to operate and be familiar with the capabilities of the VHF-FM radio prior to being assigned to MAFFS duty. 5. Communication kits for MAFFS operations are available from NIICD for a wide variety of needs. a. One MAFFS radio kit (no NFES number). b. One Command/Tactical Radio Kit (NFES 4381) with 16 handheld (VHF- FM) radios (optional). c. Handheld VHF-AM radios (optional). 6. Additional NIICD Avionics Information is available at www.fs.fed.us/fire/niicd. 7. All MAFFS aircraft will enter transponder code of 1255 prior to entry into fire area unless Air Traffic Control (ATC) assigns a different code. D. Compressors 1. Six (6) diesel compressors, one per DoD unit and two spare, are driven by Duetz engines powered by diesel fuel. For planning purposes 25 gallons of diesel fuel is required per day. These compressors provide a direct charge to the MAFFS system and do not require recovery time between refill cycles. Charge cycle is approximately 8 minutes. 2. Special oils are needed for certain compressors. Contact MAFFS mechanics. 3. One compressor needs to be located adjacent to each loading station. The compressors will be ordered by NIFC for each MAFFS activation. 4. Fuel purchases for the compressor diesel fuel are the responsibility of the MLO. Also plan on supplying 15 gallons / day/ / pump of automotive fuel for the airtanker base portable pit pumps. E. Forklift A minimum 6,000 pounds capacity low mast forklift with long forks is required to offload compressors and spare parts. See MLO duties, section XVI. - 10 - F. Water Supply MAFFS operations require a minimum loading capability of 450 g.p.m. plus wash down capability. Maximum loading rate should not exceed 500 g.p.m. G. High Visibility Marking 1. The FS will furnish high visibility fluorescent tape for mission and training flights 2. The DoD will apply tape to each MAFFS aircraft with minimum area as specified in Appendix O. Note: The MAFFS aircraft number will not necessarily correspond to the MAFFS unit number on board, (i.e., MAFFS 2 may have MAFFS unit #004 on board). 3. The tape is manufactured by 3M and is listed by them as: 334-4340 3M Scotchcal ElectroCut 7725SE-414 Red-Orange 24” X 50 yards. It can be ordered from: Denco Sales 605 E 48th Street Garden City, ID 83714 (208) 375-0100 H. MAFFS Maintenance 1. All maintenance requirements of the MAFFS systems and compressors will be directed by the FS National Aviation Airworthiness & Logistics Officer or their designee. 2. Each DoD unit having MAFFS systems assigned will have a spare parts kit furnished to them by the FS. The DoD will transport this kit to the MAFFS base when reporting for MAFFS duty. 3. The Loadmaster of each MAFFS flight crew is required to enter in the MAFFS maintenance log each discrepancy experienced during the operation of the unit. Each discrepancy will be reported to and corrected by the MAFFS maintenance personnel assigned to the mission by the FS as soon as practical. I. Aircraft Fueling 1. C-130 aircraft require approximately 1,000 gallons of jet fuel per hour. Purchasing this fuel will be the responsibility of the AES-WFF/CC. A DoD source is first priority, commercial contract is second, and private commercial is last. 2. Types of fuel required are DoD JP4, JP8, or commercial Jet A. 3. Simultaneous fueling and retardant loading is prohibited. 4. Leadplane aircraft require aviation grade jet fuel. The type of fuel required is based on the platform used. Fuel may be purchased from a DoD source or commercially. All purchases will be made by the pilot. - 11 - X. MISSION OPERATIONS A. Standard Operating Procedures 1. All employment of MAFFS on incidents will conform to standard operating procedures established for contract airtankers, unless specifically modified by this Operation Plan. 2. Personnel other than assigned USAF aircrew members and limited assigned USAF Combat Camera staff shall NOT fly on MAFFS aircraft during a tactical mission. Waivers will be on a case by case basis with the approval of the Air Expeditionary Squadron-Wildland Firefighting Commander (AES-WFF/CC), in accordance with applicable directives. If the AEG/CC grants a waiver, the MLO shall document on an ICS-214 and in the Operational Summary the circumstances of the waiver that was granted. If the MLO does not agree with the AEG/CC decision, he/she shall immediately call the National MLO or their alternative. 3. MAFFS shall be dispatched to arrive over a fire not earlier than 30 minutes before official sunrise and not later than 30 minutes after official sunset. MAFFS airdrops will only be conducted during daylight hours. Airdrops after sunset are permitted with concurrence by the aircraft commander. Daylight hours are defined as 30 minutes prior to sunrise, until 30 minutes after sunset. Recoveries may be accomplished after daylight hours. All airtanker bases have official Sunrise/Sunset tables for their local areas. 4. MAFFS normally will not land loaded, so when necessary, jettison areas must be designated by the controlling agency. A leadplane is not needed and the airtanker should drop at 3,000 feet above ground level (AGL). If the jettison location is designated by the controlling agency to be a fire incident, clearance from the controlling Incident Commander and the controlling aircraft prior to MAFFS entering the fire traffic area must be obtained and in no case will the drop be below 500 feet AGL. If the load is jettisoned adjacent to a runway the drop should be at a minimum of 200 feet AGL. If a dispatch is cancelled after loading of retardant, the aircraft will normally offload or jettison the load within 72 hours. 5. Emergency jettison of the load, not in the fire area, must be reported to MLO with location of drop. 6. The AES-WFF/CC will evaluate aircraft performance based on current conditions at the deployed site, and is the final authority for launching DoD aircraft when aircraft performance is in question. B. Flight and Duty Limitations 1. Flight time will not be planned to exceed a total of 8 hours per day. 2. A normal duty day for MAFFS operations is limited to 12 hours. Non-MAFFS operations may be authorized after 12 hours by the AES-WFF/CC with the Aircraft Commander's concurrence. (Reference AFI 11-2C-130, Vol. 3 Addenda B) 3. Within any 24 hour period, aircrews shall have a minimum of 12 consecutive hours off duty immediately prior to the beginning of any duty day. - 12 - 4. Duty includes flight time, ground duty of any kind, and standby or alert status at any location. 5. During any 14 consecutive days, aircrews shall be off duty for two full calendar days. Days off duty need not be consecutive. The AES-WFF/CC and MLO will assure this requirement is upheld. C. Flight Following C-130 H/J mission deployed aircraft have Blue Force Trackers installed and can be viewed and tracked using automated flight following (AFF). D. Deployment to New Location(s) 1. When MAFFS are deployed to a new location, (after initial activation/deployment) whether within or to another GACC, NICC will provide written notification of relocation to the NIFC defense Coordination Officer (DCO). The DCO will process the relocation notification through DoD channels (US Northern Command). 2. The MLO will advise NICC of any new deployment requests by the GACC. NICC will advise the MLO of any approved deployment changes and will keep the FS Director, NIFC (or alternate), and US Northern Command informed. E. Accident/Incident Reporting Procedures 1. NICC will be informed immediately by the MLO of all accidents/incidents. NICC will notify the NIFC DCO, the National Aviation Officer (NAO), and NMLO of all accidents/incidents. 2. When a DoD aircraft being used on an Agency incident is involved in a mishap or incident, the Agency policy on accident/incident reporting will be followed. All incidents will be reported to the Regional Office by the MLO as soon as possible. (FS-5700-14 SAFECOM Aviation Safety Communiqué) Additionally, make an initial report for any accident or incident with potential to 1-888-4MISHAP (888-464-7472). This task may be delegated to the Regional Aviation Safety Manager. 3. The DoD will be responsible for accident investigations of their aircraft. Agency employees will assist in securing the accident site if required and facilitating the DoD accident team investigation. An Agency may request participation in any accident involving DoD aircraft on Agency incidents. Participation may be in a formal or informal capacity at the discretion of the DoD. F. Public Information Releases The MLO and AES-WFF/CC will work in cooperation with the Incident Information Officer (IIO) to provide the necessary coverage of MAFFS operations. All media releases will be coordinated thru the MLO and AES-WFF/CC. - 13 - G. Operations Procurement Support Upon MAFFS activation, DoD will provide an estimate of cost for the operation which will be provided to the FS Financial Manager at NIFC. This estimate will be used to authorize funding. The FS will execute a reimbursement/advance of funds agreement (AD-672) to the appropriate DoD unit for authorization to expend funds for operational support for the MAFFS mission. The authority of funds is for operational support for the MAFFS mission, and can include, but is not limited to, the following items. A copy of the interagency agreement is provided in Appendix XXVI. Flight Hours (deployment, crew swap, support, and redeployment) Lodging Salary and overtime Meals Rental Cars/Gas Support Equipment (Reefer trucks, Port-a-potties, Trailers, Copier, Facsimile, etc.) Miscellaneous Supplies (Pens, Pencils, Copy Machine Paper, etc.) Rental of Office Space Immediate Medical Treatment (Agency Provided Medical Care, APMC) Anticipation of the DoD length of assignment (deployment) is expected to last up to 12 consecutive days maximum. However, remobilization and demobilization may require the ANGC to return for final close out of all procurement items. Prior to release on initial assignment, enough time must be scheduled between the ANGC and the agency’s procurement specialist to ensure all accounts are managed according to who initiates. Cost tracking methods must be in-place at all times by category. Cost estimates will be sent to the USFS Financial Manager at NIFC daily. XI. RELEASE AND DEACTIVATION Under the authorization of the FS Director, NFIC, the following will apply: A. When a sufficient number of commercial airtankers become locally available, MAFFS units will be released to NICC. B. When release is contemplated, NICC will be informed for determination of possible redeployment to other areas. C. MAFFS Deactivation Release Checklist 1. Incident Commander/Geographic Area Coordinator will initiate through channels to NICC. NICC will inform the MLO and AES-WFF/CC. Information required: a. Number of units to be released. b. C-130 aircraft identification and Commander's name c. Base released from 2. NICC will report release information to NMAC and the NIFC DCO. - 14 - 3. NICC will confirm DoD release information through the Geographic Area Coordinator to the MLO and AES-WFF/CC. 4. MLO will provide NICC with estimated time of departure (ETD) and estimated time of arrival (ETA) times for released MAFFS aircraft. 5. Geographic Area Coordinator will report ETA of MAFFS aircraft to NICC. 6. MAFFS unit tanks will be flushed three times with water after final retardant load. A ground flush is preferred. If this is not an option, an airborne flush may be performed. See jettison procedure under Mission Operations. 7. While on foreign assignments, the MLO, upon notification of release, will notify NICC of release and expected return to USA. NICC will then notify the NIFC DCO. The DCO will make appropriate notification within DoD. XII. TRAINING AND QUALIFICATIONS A. MAFFS Flight Crews 1. Training of MAFFS crews will be in accordance with the AFI 11-2C-130, Vol 1 ANG/AFRC Syllabus C-130H/J MAFFS. 2. Initial and recurrent training will normally be conducted by the MAFFS Training Officer, annually, during the month of May to be compatible with the majority of the fire season demand for the MAFFS. Specific training dates will be negotiated with each unit so that all units will attend the same training period. B. Forest Service Personnel 1. MAFFS Liaison Officer (MLO) Qualifications Initial: a. Must have assisted on at least 4 activations as an AMLO/Trainee, one or more of which had to be with a minimum of 4 MAFFS aircraft. An assignment on the annual training exercise cadre may be credited for only one activation. b. Must be willing to serve as an MLO and have concurrence of individual’s supervisor. c. Must have successfully completed L280 Followership to Leadership, or the equivalent as determined by National MLO (NMLO). d. Must be familiar with the operation of the base station radio, handheld portables, and both AM and FM base radios. e. Must be recommended by MLO cadre and approved by NMLO or their delegated representative. Recurrent training: a. Must attend Annual MAFFS Training or have an operational assignment no less than every other year. The NMLO may waive this requirement when requested. 2. Assistant MAFFS Liaison Officer (AMLO) Qualifications Initial: - 15 - a. Must have assisted on at least two activations as a trainee. An AMLO must get a start up or close out assignment. An assignment on the annual training exercise cadre may be credited for only one activation. b. Must be willing to serve as an AMLO and have concurrence of individual’s supervisor. c. Must have successfully completed S130 Firefighter Training, L180 Human Factors on the Fireline, S190 Introduction to Wildland Fire Behavior, I200 Basic ICS, S260 Interagency Incident Business Management, and S270 Basic Air Operations, or their equivalent as determined by the qualified MLO Cadre. d. Must be recommended by MLO cadre and approved by NMLO or their delegated representative. Recurrent training: a. Must attend Annual MAFFS Training or have an operational assignment no less than every other year. The NMLO may waive this requirement when requested 3. MAFFS Liaison Officer - Trainee (MLO-T) a. MLO Training, consisting of the following items: (1) Attend MAFFS Training Briefing session with the air crews (4 hours). (2) Attend Flight-line familiarization tour with the air crews (4 hours). (3) Attend classroom instructions on FS, DoD and State agreements, i.e., operational procedures. b. Must be willing to serve as a Trainee and have supervisor's approval. c. Must be approved by the NMLO or their delegated representative before entering the program. Recurrent training: a. Attend training no less than every other year. 4. MAFFS Airtanker Base Manager (MABM) Qualifications Initial: a. Must be a current Airtanker Base Manager (last ATBM assignment within a 3-year period) and produce agency documentation (red card, qualification committee letter, etc.). b. Must be willing to serve as MABM and have the concurrence of their supervisor. c. Must attend annual MAFFS training exercise and designated as the trainee MABM. d. Must have at least one assignment as MABS on an actual MAFFS mission as an assistant to the MABM with four or more aircraft, or more than one activation with two or more aircraft to include set-up and tear-down. e. Must be recommended by the MABM cadre and approved by the NMLO or their delegated representative. - 16 - Recurrent training: a. Must attend annual MAFFS training exercise or participate in an actual MAFFS activation with at least four MAFFS aircraft in the activation within a 3-year period. 5. MAFFS Airtanker Base Support Specialist (MABS) Qualifications Initial: a. Must be willing to serve as MABS and have the concurrence of their supervisor. b. Must be current (last assignment within a 3-year period) in a Single Engine Air Tanker (SEAT) or Large Airtanker Base position (Air Tanker Base Manager (ATBM), Assistant ATBM, Mix Master Specialist (MXMS), Ramp Manager (RAMP), etc.) and produce agency documentation (red card, qualification committee letter, etc.). c. Must attend annual MAFFS training exercise. d. Must be recommended by the MABM cadre and approved by the NMLO or their delegated representative. Recurrent training: a. Must attend annual MAFFS training exercise or participate in an actual MAFFS activation within a 3-year period. 6. Administrative and Ground Support Positions a. Must be willing to serve in this role and have the concurrence of their supervisor. b. Attend initial briefings by the MLO, MABM and the DoD as appropriate to the position. - 17 - XIII. MAFFS ORDERING PROCEDURES Listed below is the ordering process for federal activation of Modular Airborne Firefighting Systems: 1. Initial request for MAFFS assistance should be placed directly with the NIFC Defense Coordinating Officer (DCO). Direct contact if DCO unavailable: Business Hours: Contact: JDOMS Phone: (703) 697-9400 Email: firstname.lastname@example.org Fax: (703) 697-3147 Contact: Duty Officer After Hours: US Northern Command Phone: (719) 556-1659 Contact: Joint Staff Watch Officer 2. Subsequent requests for MAFFS assistance will be placed with US Northern Command Joint Operations Command (JOC) through the NIFC DCO. Direct Contact if DCO unavailable: 24 Hours: Contact: US Northcom JOC Phone: (719) 556-1659 Aerospace Watch Officer Email: email@example.com FAX: (719) 554-2368 XIV. MAFFS REQUEST TO US NORTHERN COMMAND The following letter is an example of a request from NIFC to North Com to activate MAFFS: National Interagency Fire Center 3838 S. Development Avenue Boise, Idaho 83705 March 27, 2009 To: Executive Secretary of Department of Defense JDOMS From: The National Interagency Fire Center Subject: Request for DoD Support, MAFFS Certification, 2009 The National Interagency Fire Center (NIFC) requests Department of Defense (DoD) assets for conducting the 2009 MAFFS annual certification exercise. In support of NIFC and the federal wildland agencies, DoD has augmented NIFC with Modular Airborne Fire Fighting System (MAFFS) capable aircraft 26 of the past 36 years. NIFC requests the following assets: - 18 - Eight (8) C-130 aircraft capable of transporting and employing MAFFS units. Flight crews requiring initial and recurrent annual MAFFS certification training from the 145th, 146th, 153rd National Guard Air Wings and the 302nd Air Wing, Air Force Reserve. Associated ground personnel, equipment and support aircraft. 1. Deployment location is the Forest Service ramp at the Tucson International Airport (KTUS), Tucson Arizona. 2. Request MAFFS be operational 03 May 13:00 MST at Tucson, AZ. 3. The anticipated duration of DoD support for MAFFS recertification is 10 days. This RFA includes C-130 aircraft flight costs for ongoing MAFFS II system acceptance test flights, MAFFS system movements to and from Chico CA, after coordination with FS Aviation and DoD costs associated with the Tucson airport site visit. This RFA is for the period 1 February through 31 May 2009. DoD support will be reimbursed in accordance with 31 USC, Section 1535 of the Economy Act to include pay and allowances. Sufficient funds will be obligated upon receipt of estimated DoD costs of this certification training and support. This request has been reviewed by COL XXXX, NIFC DCO. The NIFC POC for financial issues is XXXXXXX Questions concerning this Request for Assistance, contact XXXXX at NICC. /s/ Assistant Deputy Director, Operations, USDA-FS NIFC - 19 - XV. MAFFS STANDARD BASE ORGANIZATION GUIDELINES A. Recommended MAFFS Staffing 1. Organization for 1-4 aircraft a. Personnel identified and ordered by NICC, or host unit. (1) MLO * (2) AMLO * (3) MLO-T (4) MABM * (5) MABS (6) MAFFS Maintenance Personnel (Minimum 1 per 2 aircraft) (7) NIICD Avionics technician b. Personnel to be ordered by host unit, after approval by MLO. (1) Timekeeper (2) Procurement Unit Leader (minimum $25,000 authority) or warranted Purchasing Agent (3) Technical Specialist – Clerk (4) Type II Public Information Officer (5) Type II Safety Officer (6) Type II Security Manager (7) Facility Unit Leader/Logistics Chief 2. Organization for 4-8 aircraft a. Personnel identified and ordered by NICC, or host unit. (1) MLO * (2) AMLO (2 recommended) * (3) MLO-T (2 recommended) (4) MABM * (5) MABS (2 recommended) (6) MAFFS Maintenance Personnel (Minimum 1 per 2 aircraft) (7) NIICD Avionics technician b. Personnel to be ordered by host unit, after approval by MLO (1) Timekeeper (2) Procurement Unit Leader (minimum $25,000 authority) or warranted Purchasing Agent (3) Technical Specialist – Clerk (2) (4) Type II Public Information Officer (5) Type II safety Officer (6) Type II Security Manager (7) Facility Unit Leader/logistics Chief (8) Computer Technical Specialist * Pre-identified through availability list at NFIC - 20 - c. Additional Personnel This is just the core or main staff for the organization. Other positions may be needed, depending on the retardant base. The core or main staff should be ordered at the time you get the call for a MAFFS mission. Remember, when a situation has already committed a large number of people, the skills needed may not be available for two or three days. 3. Transportation Requirements a. For any size activation the following transportation will likely be required: (1) Rental cars as required for the MAFFS Maintenance Personnel. Due to tools and other heavy equipment, a Sport Utility Vehicle is recommended. (2) Rental cars as required for the MAFFS Flight Crews, Maintenance, Ops, and support personnel. One vehicle for each flight crew and OPS personnel. Vans are suitable for maintenance and other support personnel. (3) Rental cars as required for FS and cooperator personnel. Individual vehicle for MLO, AMLO, and procurement personnel is desirable. Other support personnel may be able to share a vehicle. Note: Cars should be available when MAFFS aircraft arrive. Remember to utilize cost containment measures as much as possible. XVI. MAFFS LIAISON OFFICERS Appendix A has a listing of current MLO personnel and casual personnel to support MAFFS activation. A. MAFFS Liaison Officer Duties MAFFS MLO is responsible to the Regional or Geographical Area Coordinator. This position is the liaison for the using agency or agencies and the DoD organization supplying MAFFS service. The MLO must be familiar with the FS F&AM policies and procedures, and DoD operational assistance programs. The MLO will: 1. Have a working knowledge of the MOU between the DoD and USDA-USDI. 2. Keep current with operational procedures, equipment, and technical changes. 3. Make initial contact, establishing communication channels with NICC, Region, AES-WFF/CC, MAFFS Airtanker Base Manager, Forest Air Officer, Forest FMO, Airport Manager, FAA, IIO, Forest Dispatch, and DoD Base Commander. a. Contact on-duty NICC Coordinator and receiving GACC or local hosting unit to determine who will process all subsequent resource and supply orders. b. Order support personnel (See section XV). - 21 - c. Order computer support with operator, if host unit cannot provide. d. Order copy machine, FAX Machine, if host unit cannot provide, Office Supplies Kit, NFES No. 0760, and Logistics Section Kit, NFES No. 0910. 4. Review currency and proficiency records of the MAFFS flight crews with AES- WFF/CC. 5. Provide/arrange for logistical support within capabilities for personnel assigned to the MAFFS operation. This includes items such as meals, housing, transportation, etc. (Lodging and M&IE rates will be in compliance with Federal Travel Regulations for all government employees.) 6. Check facilities and arrangements for the DoD crews with the AES-WFF/CC. 7. Arrange for a minimum 6,000 pound forklift with long forks (low mast). 8. Ensure radios are installed in MAFFS aircraft and operational. 9. Arrange for automotive and/or diesel fuel for support equipment. 10. Ensure prudent and legal procurement is occurring and that policy and guidelines found in the Interagency Incident Business Management Handbook (NFES 2160) and agency manuals and handbooks are being followed. 11. Ensure that MAFFS maintenance personnel have been ordered. 12. Obtain necessary information for daily briefing and brief the MAFFS flight crews on fire status. Include incident air operations personnel if possible. 13. Ensure a MAFFS Airtanker Coordinator (leadplane pilot) is available for daily briefing of the MAFFS crews. If unable, relay any air safety concerns from the AES-WFF/CC to the MAFFS Airtanker Coordinator. 14. Brief support personnel on fire situation including A/C dispatch procedures and overall fire situation. 15. Obtain area flight hazard map from local Forest, dispatch or agency. 16. Overall fire situation Coordinate activities of the media in MAFFS operating area and supply necessary information for news releases after coordination with the AES-WFF/CC directly through the IIO. 17. Assure necessary records are kept and sent to host unit upon deactivation. a. Estimated MAFFS cost figure of $6000 per flight hour are used in cost computations during ongoing operations. b. Final costs will be determined after the billing is received from DoD for the activation. c. Send copy of DOD personnel manifests to appropriate State or Federal Financial Manager. 18. Keep NICC and the Region advised of current operations. The MAFFS Daily Operational Summary will be forwarded to HQ USAF Washington DC//XOOTA// by the AES-WFF/CC. The MLO will forward the same summary plus an estimate of daily costs to NICC. 19. Report incidents/accidents to NICC in accordance with provisions outlined on page 11 Section E. (1-3). - 22 - 20. Prepare a final report, which will be sent to the NMLO or their delegated representative for review and distribution. 21. Brief non-MAFFS personnel on MAFFS Operation. a. Incident Team/Forest personnel. b. Local Administrative Unit. 22. Complete ICS Form 225, Incident Personnel Rating, for each MLO trainee prior to their release from an activation. Provide one copy to the trainee and one to the trainee's home unit. 23. Ensure that "Thank You" letters are prepared. B. MLO Kit It is recommended that the MLO should have the following documents, forms and other optional items readily available during an activation through hard copies, CD or internet links. 1. Documents a. Current MAFFS Operating Plan b. USDA/USDI-DoD Memorandum of Understanding/Collection Agreement c. Air Force North MAFFS Operation Plan d. Incident Command System-Field Operations Guide (ICS-420-1) e. National Interagency Mobilization Guide (NFES 2091 or 2092) f. Interagency Incident Business Management Handbook (NHES 2160) 2. Forms a. Medical Plan ICS-206 b. Check-in List ICS-211 c. General Message ICS-213 d. Unit Log ICS-214 e. MAFFS Launch Order f. Incident Personnel Rating ICS-225 g. Resource Order for Overhead and Supplies ICS-259 h. Crew Time Report (NWCG) SF-261 i. Emergency Firefighter Time Report OF-288 j. MAFFS Daily Summary k. On line Aviation Safety Communiqué SAFECOM l. FC 119 Incident or accident reporting m. OSHA 300 n. Interagency Aviation Mishaps Guide o. ISC 204 – Division assignment list p. ICS 205 – Communications Plan q. ICS 220 – Aircraft Summary r. CA-1, Report of Traumatic Injury s. CA-2, Report of Traumatic Illness t. CA-16, Authorization for Treatment u. CA-17, Return to Work Authorization 3. Optional a. Regional Mobilization Plans - 23 - b. Technisonic Operation Guide c. National Frequency Guide d. Cache Order Guides – NFES #0362 (equipment), NFES #3363 (forms/publications) e. Agency Administrators Guide to Incident Management – NFES #1356 f. National, Regional, and NICC Telephone/Addresses C. MLO Mission Report Format An overview report will be prepared to summarize the mission. The report will normally be succinct, 6-8 pages. 1. Title Page a. Mission (Incident) Name b. Geographic Location c. Inclusive dates of the deployment d. MLO(s) Assigned e. AES/CC(s) Assigned 2. Table of Contents (Optional) 3. Mission Summary a. Summary – brief 1-2 page narrative including: (1) Events leading to activation (2) Significant mission events (3) MAFFS Report Summary (from MAFFS workbook) (4) MAFFS Operational Summary Table (from MAFFS workbook) (5) Daily narrative b. Cost summary c. Recommendations and Evaluation d. Table of assigned personnel – Forest Service, DoD and civilian e. Distribution of Final Report and Records – Send records to Administrative Officer, FS-NIFC f. Copy of last DoD Report Distribution by MLO: Director, FS-NIFC National MAFFS Program Manager Distribution by NIFC: Regional Foresters Forest Supervisors Regional Aviation Officers MLO and MABM personnel DoD Units D. MLO Mission Record Requirements The following information will need to be collected/prepared and delivered to host forest and kept on file: 1. Daily Narrative of Activities a. Incident weather conditions – summary if supporting more than one incident b. Incident situation reports – summary if supporting more than one incident c. Significant events/problems - 24 - 2. MAFFS Daily Situation report – joint agency and DoD report a. Number of sorties by aircraft b. Flight hours (incident) including estimated flight hours returning home c. Gallons of retardant delivered and retardant costs d. Incident name and “P” Number 3. MAFFS Workbook a. Daily Report b. Operational Summary c. MAFFS DoD costs d. Total Cost Summary e. Federal personnel costs f. Miscellaneous support costs 4. FS and cooperating agency support organization 5. Newspaper/magazine or other media coverage items 6. Procurement/purchasing documents 7. Incident/accident reports 8. Maps 9. Unit Log – ICS 214 10. Verify MAFFS flight time from AFTO IMT form 781 XVII. MAFFS AIRTANKER BASE MANAGER Appendix B has a listing of current MAFFS Airtanker Base Manager (MABM) personnel and casual personnel to support MAFFS activation. A. MABM Duties The MABM works for the MLO. A Base Manager is required at each airport being used for a MAFFS operation. Base Operations will conform to standard operating procedures established in the Interagency Airtanker Base Operating Guide and this Operations Plan. In the event of conflict with DoD procedures, the more restrictive procedure will prevail. 1. Work with the MLO and airport manager to pick the location on the airport to set up and operate a portable retardant base, if required. 2. Work with the MLO, AES-WFF/CC, and local fuel vendor on how and when the aircraft will be fueled. 3. Be thoroughly familiar with and enforce the MAFFS Operation Ramp/Pit Safety Plan. 4. Liaison with the local Airtanker Base Manager when operating from an established airtanker base. 5. Coordinate with the MLO to assess the size of the ground operation, and order personnel to staff it; i.e., retardant mixmaster, compressor operators, forklift operator, etc. - 25 - 6. Coordinate with the MLO and supplier of fire retardant on setting up the portable plant. Coordinate with MLO and initiate re-supply orders. 7. Coordinate with the MLO on orders of support equipment for the base; i.e., port- o-potties, forklift, tent flies for shade, etc. 8. Regulate all movement of aircraft, motor vehicles, and personnel being used around the retardant base operation. 9. Attend daily briefings. 10. Hold a daily morning meeting with all people (agency and DoD personnel) assigned to work on the ramp. Make assignments for the day and discuss any safety alerts. 11. For each portable base kit opened, inventory and replace items as necessary prior to deactivation. 12. Maintain a daily unit log and provide a copy to the MLO. 13. Complete ICS Form 225, Incident Personnel Rating, for each base manager trainee prior to their release from an activation. Provide one copy to the trainee and one to the trainee's home unit. 14. MABM and MLO will verify information on dispatch/resource order prior to loading MAFFS aircraft (all aircraft will receive a resource order before being dispatched). B. MAFFS Airtanker Base Specialist Duties The MAFFS Airtanker Base Specialist (MABS) works for the MABM. The MABS primarily assists the MABM by conducting retardant base operations that conform to the standard operating procedures established in the Interagency Airtanker Base Operations Guide. 1. Assist the MABM with the planning and layout of the retardant base facilities. 2. Assist in assembling the retardant base equipment and facilities. 3. Maintain the readiness of retardant base equipment and facilities, i.e., checks oil/fuel levels, water source, electrical, meter connections, etc. 4. Operate retardant plant equipment to load MAFFS airtankers. 5. Monitor and document retardant quality assurance. 6. Assure that MAFFS airtankers are loaded using a mass flow meter to ensure that loads to not exceed aircraft limitations. 7. Assist the MABM with compiling documentation, log sheets, etc. 8. Assist MABM with ramp activities. 9. Attend briefings. 10. Report all hazards and incidents/accidents immediately to the MAFFS Airtanker Base Manager. 11. Inventory MAFFS base kits and documents replacement needs. 12. Demobilize, disassemble, and repack MAFFS retardant base kits. - 26 - XVIII. MAFFS OPERATIONS SAFETY PLAN MAFFS operations have a number of inherently hazardous conditions. It is the responsibility of all personnel involved with a MAFFS operation to be aware and practice safety. This section establishes those actions, roles and responsibilities, and compliance standards for all MAFFS operations. The intent of this section is to provide for individual and public safety by identifying and managing known safety hazards related to MAFFS. Personnel safety and preservation of equipment and facilities are the primary and respective safety concerns during MAFFS operations. Safety is a responsibility shared by all personnel participating in MAFFS related activities. Safety hazards and /or concerns, when identified, will be addressed and mitigated in a timely manner. The Forest Service and Air Force may observe different operational standards and guidance. In the interest of safety, MAFFS operations will comply with the more stringent policy. A. ROLES and RESPONSIBILITY Ultimately, personal safety is the responsibility of each individual. Situational awareness and safety conscious decision-making will be a component in all activities. Both agency and DoD personnel are expected to actively participate in the support of safe operations to include compliance to identified safety standards, identify safety hazards or concerns, and assist in mitigation efforts. Resolve safety concerns, as promptly as possible. 1. MAFFS Liaison Officer and Mission Commander Establish and support safety policy. 2. MAFFS Safety Officer a. Function as the primary point of contact for any safety related issues. b. Prepare Job hazard Analysis (JHA) for MLO signature. c. Implement safety policy/JHA. d. Recognize safety hazards/concerns, raise issue to appropriate authority for resolution (when necessary), initiate and assist in resolution, and document. e. Post and update safety documents for access by all personnel associated with MAFFS. f. Provide safety briefings to media and visitors g. Participate in daily briefings h. Maintain vigilance during operational periods 3. Supervisory Personnel a. Ensure that safety information has been communicated to all assigned personnel. b. Assure safety policy compliance. - 27 - 4. Operational Personnel a. Know safety policy as it applies to MAFFS and their operational area of expertise. B. MAFFS Safety Operations Each annual training and activation share a common mission and goal but present unique demands in staffing, logistics, weather/environmental conditions, and facilities. Vigilance, communications, and teamwork are required to maintain safety. 1. MAFFS operations create a dynamic environment influenced by a. An abundance of task focused personnel with various levels of experience and training b. Aircraft and equipment c. Extremes in conditions (noise, heat, wind, propeller blast, etc.) 2. Safety Officers will refine information and implement a safety system sufficient to address issues specific to each MAFFS operational function and idiosyncratic to each training and activation location. Elements of this safety system information transfer are: a. Written information that conveys safety standards, and identifies and mitigates safety concerns.The various documents of this system include the MAFFS Operating Plan, Safety Plan, Lightning Plan, Medical Plan, Emergency Procedures Plan, Security Plan, Spill Plan and job hazard analysis. The MAFFS Job Hazard Analysis consists of general analysis and an analysis of 9 operational functions. All of these documents should be posted in common areas for access by all personnel associated with MAFFS. b. Daily briefings will be used to communicate immediate and specific safety issues to personnel. Supervisors will be expected to channel safety information to personnel not present at the daily briefing. 3. Safety Equipment a. Ear protection with a minimum noise reduction level of 33 is required in the ramp/pit area. b. Personnel involved in ramp/pit operation will wear shoes with non-skid soles, long trousers, and shirt at all times (gloves and eye protection recommended). c. Fire extinguishers will be immediately accessible to aircraft and air compressor units. 4. Hazard Analysis The following matrix defines working areas for personnel and known hazards existing in those areas. Personnel should attempt to avoid areas to which they are not assigned to reduce congestion. - 28 - AUTHORIZED PERSONNEL Flight Crews/ Airtanker Wash Mix MAFFS Ramp Maintenance Loaders Base Down *Hazards Master Mechanic Manager Personnel Manager Crew Aircraft Parking X X X X X X X All Ramp 1,2,3,5,6,7, Loading Pits X X X X X 8,9 Aircraft X X X X X X All Compressor and 1,3,4,5,6,7, X X X Hose 8,9 Retardant Plant X X 1,4,5,6,7,9 * Hazards 1. Noise 6. Slippery Surfaces 2. Operating Aircraft Hazards 7. Suspended Dust, Debris or Retardant 3. High Pressure Hose 8. Fire 4. Moving Parts 9. Moving Vehicles 5. Walkway Obstructions C. Ramp Operations 1. Roles and Responsibilities a. A MAFFS Air Base Manager (MABM) or MAFFS Air Base Specialist (MABS) will be present on the aircraft ramp during all operations that require the involvement of agency or agency contracted personnel and/or equipment. b. The MABM will brief agency, DoD, and contract personnel and confirm all operational protocols that are to be implemented on the aircraft ramp. c. Only DoD crew/maintenance personnel will perform DoD aircraft operational functions. 2. Operational Restrictions a. NO simultaneous retardant loading and fueling operations. b. NO retardant hot loading operations. c. Base Operations will conform to standard operating procedures established in the Interagency Airtanker Base Operating Guide and this Operations Plan. In the event of conflict with DoD procedures, the more restrictive procedure will prevail. 3. Special Safety Requirements (MAFFS II) a. The potential for an accidental jettison of the MAFFS II system presents an extreme hazard to personnel and equipment. The system should be considered “armed” at all times. Persons will not stand directly behind the nozzle or in the path of the jettison stream. b. With MAFFS II, retardant loading operations are accomplished exclusively on the right side of the aircraft. Ideally, parking patterns and pit configuration allow direct approach for retardant loading operations. If retardant loading operations require equipment and personnel to move from the left to the right side of the aircraft (behind the nozzle), confirmation that the “system is disarmed” must be established. The pit supervisor (DoD) will accomplish confirmation of MAFFS II system status with the aircrew/loadmaster via radio communications/aircraft intercom. - 29 - c. In order to facilitate loading operations on the right side of the aircraft, loading hoses may be bowed or bent. Personnel should stand to the left of the paratroop door when loading hoses are attached to the aircraft and a bend is present. If the hose(s) should become accidentally unattached, forces and momentum could carry the hose(s) to the right. 4. Aircraft Ground Operations (C-130J) a. Nose to tail parking configuration of C-130J models require a 240-foot separation of aircraft. Where an operation has a mix of C-130J and C-130H aircraft, distances for parking will always be calculated using the standard for C-130J. b. C-130J model aircrews may elect to use APU to power aircraft systems while in the pit area (creating noise and exhaust hazard). c. C-130J model propellers can pinwheel from inertia or wind/air flow over propeller blades. 5. Operational Considerations a. Prior to any retardant loading operations at a MAFFS site, confirm with the agency or contractor the protocols and responsibilities during retardant/air loading operations. Be sure to address whose responsibility it is to open and close the valve at the end of the retardant hose. Reinforce actions, responsibilities, and communications during briefings that include DoD, agency, and contract personnel. b. All water or retardant loaded on any MAFFS unit must be measured through a Micro Motion Meter. Readings will be documented after each aircraft retardant load. c. Loading air and/or retardant can be executed exclusively or simultaneously. d. Typically, the retardant loading hose and air hose are co-joined (i.e. tie wraps, duct tape, straps) to facilitate expeditious loading operations and protect the air hose from excessive wear on concrete aircraft ramps. e. Approximately 4 to 5 feet of the air loading hose should extend past the end of the retardant loading hose. This allows additional play in the air hose and creates ease in attaching an air hose to the MAFFS unit exclusive of the retardant loading hose. f. Loading operations that utilize gas engine pumps and/or air compressors require line of sight communications with equipment operators. During loading of MAFFS II units, pit configuration may place the aircraft between equipment operators and the loadmaster. In this case, an additional person will be positioned to relay start and cease information from the aircraft to accessory equipment operators. Ground personnel communicating with loadmaster and relaying hand signal to equipment operators are identified with a high visibility fluorescent green vest. g. Regularly inspect the integrity of equipment used on the aircraft ramp. Missing hardware may be FOD (foreign object damage). 6. Communications 123.975 is the designated National Airtanker Base frequency. This frequency can normally support communications for personnel working on the ground at an air tanker base and all MAFFS locations. - 30 - 7. Parking a. DoD personnel will marshal DoD aircraft into position for retardant loading operations. b. Aircraft will come to a full stop. c. Pit Supervisor (DoD) person marshaling the aircraft will approach the aircraft and plug into the intercom system to communicate directly with personnel on board the C-130. d. If aircraft APU will not serve as the primary power source, DoD personnel will move an external auxiliary power unit into position and plug the power source into the aircraft. e. All aircraft engines will be shut down and propellers completely stopped turning on the retardant loading side of the aircraft. f. MAFFS II: Pit Supervisor will confirm that the system is “disarmed”. 8. Retardant Loading (MAFFS) a. Paratroop door at the rear of the aircraft will open and the Loadmaster will signal for personnel to approach the aircraft with the retardant loading hose/air hose. b. Personnel will approach the aircraft with the retardant loading hose/air hose. c. MAFFS loading manifold will be released (unchained) from the vertical position and moved into the horizontal (down) position. Note: The paratroop door cannot close if the manifold is in the down position. d. Camlock cap will be removed from the MAFFS loading manifold. e. The retardant loading hose will be sleeved onto the MAFFS loading manifold and camlocked securely into position. f. Personnel responsible for retardant loading operations (contract or agency) will confirm the start of retardant loading with the Loadmaster. g. Initiate retardant pump operations, done with remote switch at the aircraft or line of site communication via radio or hand signal to person at the pump. Line of site with pump operator must be maintained. h. Retardant loading procedures will cease when the first of the following event occurs: (1) MAFFS Loadmaster calls for stop of retardant loading operations. (2) Indicator lights on the MAFFS unit OR sight tube indicates 2700 gallons, showing that the payload limit has been reached. There are three indicator lights on the MAFFS unit. Illumination of the first indicator light is representative of approximately 2700 gallons of retardant. (3) Payload maximum limit (3000 gallons which is 27,900lbs) is reached per the Micro Motion meter. If the Micro Motion meter is indicating retardant weight in pounds, 2700 gallons of retardant will weigh 25,100lbs (conversion factor: 1 gallon equals 9.0 pounds). i. Reverse order of loading procedures to disengage from the MAFFS unit and clear the aircraft. 9. Retardant Loading (MAFFS II) a. Pit Supervisor will signal to personnel that they are clear to enter the ramp and approach the aircraft. b. Personnel will approach the aircraft with the loading hose(s). - 31 - c. Retardant loading operations will not begin until the loadmaster confirms that the vent valve is in the closed position. The vent valve can only be manipulated from the interior of the aircraft. d. MAFFS loading manifold will be released (unlatched) from the vertical position and moved into the horizontal (down) position. NOTE: The paratroop door cannot be closed if the manifold is in the down position. e. Camlock cap will be removed from the MAFFS loading manifold. f. The retardant loading hose will be sleeved onto the MAFFS loading manifold and locked securely into position. (1) Personnel responsible for retardant loading operations (contract or agency) will confirm the start of retardant loading with the loadmaster. (2) Initiate retardant pump operations, accomplished with the remote switch at the aircraft or line of site communication/hand signal to the person at the pump. (3) Ground compressor operations can be accomplished simultaneously with retardant or water loading operations. Line of site with equipment operator must be maintained. g. MAFFS II will be loaded to 2,900 gallons, although the load capacity of these systems is 3,300 gallons. Retardant loading operations will cease when the first sign of the following events occur: (1) Loadmaster calls for stop of retardant loading operations (2) Load capacity indicator, positioned on the loading manifold, indicates one bar from tank “full” position. (3) Payload of 2,900 gallons (26,100lbs) is reached per the Micro Motion meter. h. Reverse order of loading procedures to disengage from the MAFFS II unit and clear the aircraft. i. Ground Compressed Air (1) Paratroop door at the rear of the aircraft will open and the Loadmaster will signal for personnel to approach the aircraft with the retardant loading hose / air hose. (2) The air hose will be attached to the MAFFS air pressure fitting. (3) A DoD crewmember at the aircraft will confirm the start of compressor operations with the Loadmaster. j. Initiate compressor operations via hand signal to person at the compressor. Line of site with compressor operator must be maintained. Compressor operations will cease when the first of the following events occurs: a. Compressor relief valve activates (loud, cyclic venting) b. Loadmaster calls for stop of compressor operations. k. Reverse order of loading procedures to disengage from the MAFFS unit and clear the aircraft. - 32 - l. MAFFS II: Presently these systems rely on ground compressor support, even though there is an on-board compressor. These on-board compressors may be used with backup ground compressor support. 10. Fueling a. During a fuel cycle, the aircrew and ground supervisors will determine which process will be accomplished first. If the priority is for fuel, the loading hoses will not be deployed to the aircraft. Loading hoses will be moved to the aircraft after fueling operations have been completed. b. MAFFS II Aircraft fuel operations require uninhibited access to the right hand side of the aircraft. Fuel trucks must always have an escape route. If fuel servicing cannot be accomplished due to pit configuration, an alternate fueling site must be identified. 11. Retardant Wash-down MAFFS aircraft are rinsed as necessary after each retardant delivery mission. MAFFS II should require less washdown. DoD personnel focus on removing residual retardant from the horizontal stabilizer and aircraft control surfaces. Cleaning efforts can be done concurrent with retardant and compressor operations. XIX. MAFFS AVIONICS INFORMATION MAFFS C-130H and C-130J aircraft will have a VHF-FM radio installed and tested prior to deployment. The MAFFS FM Radio and associated technical services will be supplied by NIICD at the NIFC. The NIICD Avionics Manager will be point of contact for all MAFFS VHF-FM issues. A. Avionics Safety Inspector Duties A NIICD approved Avionics Safety Inspector is required during initial set-up of all MAFFS operations and when MAFFS are re-deployed to new MAFFS bases. The NIICD Chief, in consultation with the MLO, will determine if the Avionics Safety Inspector is required beyond initial set-up. The Avionics Safety Inspector reports to the MLO. The Avionics Safety Inspector’s duties include: 1. Signing out an appropriate number of spare MAFFS VHF-FM aviation radios from the NIICD cache prior to arriving at the MAFFS base. Spare MAFFS VHF- FM aviation radios will remain under the control of the Avionics Safety Inspector. 2. If Channel Islands ANG is to be deployed, signing out an appropriate number of spare C-130J MAFFS FM Adapters and MAFFS FM Jumpers from the NIICD cache prior to arriving at the MAFFS base. Spare MAFFS FM Adapters and MAFFS FM Jumpers will remain under the control of the Avionics Safety Inspector. 3. Provide training of NIICD provided VHF-FM radio equipment to MAFFS aircrews, ground support personnel, and MLO staff. The Avionics Safety Inspector will provide “hands-on” training and training materials when requested. - 33 - 4. Participate in the troubleshooting and replacement of defective MAFFS VHF-FM radio equipment in MAFFS aircraft, in cooperation with DoD maintenance personnel. 5. Provide assistance to assigned MAFFS incident communications personnel (Communications Unit Leader (COML), Communication Technician (COMT), or local agency radio technician) in setting-up the MAFFS communications system. MAFFS Training should include a NIICD COMC. If there is no MAFFS incident communications personnel assigned to the incident, the Avionics Safety Inspector will assume these duties. Prior to arriving at the MAFFS base: a. Frequency Management. Assign frequencies in coordination with the NIICD CDO and order them through the local dispatch office. MAFFS activations typically require one air-to-ground (A/G) VHF-AM frequency. MAFFS Training frequency requirements typically require one VHF-AM A/G, one VHF-FM A/G, and three VHF-AM air-to-air frequencies. During all deployments, assign an appropriate number of tactical frequencies for MAFFS base needs (e.g MAFFS OPS, Security, Facilities, etc.). Tactical frequencies are not ordered though the dispatch system. Coordinate with the lead DoD MAFFS unit on assigning a DoD UHF frequency. Upon arrival at the MAFFS base, publish a MAFFS Communications Plan (ICS-205). b. Radio Equipment Management. Coordinate with the MLO on MAFFS communications equipment needs. Order this equipment through the appropriate dispatch center for delivery at least 24 hours prior to the MAFFS base becoming active. Program MAFFS incident radios as needed to meet the MAFFS Communications Plan. Issue and account for MAFFS assigned communication equipment. Set-up MAFFS base stations (TAF-550) and instruct DoD MAFFS OPS personnel in its use. Instruct MLO, or designee, in NIICD communications equipment issue, accountability, and tear-down in the event an Avionics Safety Inspector is not present during continued MAFFS operations or deactivation. 6. The NIICD Avionics Manager, or appointee, will accompany all international MAFFS deployments regardless of the number of units sent. NIICD Avionics Manager accompaniment of international deployments is dependent upon the deployed use of MAFFS VHF-FM radios. B. MAFFS Communications Equipment MAFFS communications will be supplied from the NIICD cache. The NIICD has several communication kits available in addition to those listed below. 1. MAFFS Radio kit. There are three MAFFS Radio kits assembled. The MAFFS radio kit consists of two boxes along with three sets of antenna poles. Each MAFFS radio kit will normally provide all of the radio equipment necessary for a 2- 4 aircraft activation. A MAFFS Radio kit contains: Box 1 TAF-550 Base Station: One multi-frequency radio base station (VHF-FM and VHF-AM) with microphone, headset (general aviation type), antennas, antenna cable, antenna masts, etc. The TAF-550 requires 115 VAC. Box 2 Handheld Radios and Accessories: Ten King/BK VHF-FM handheld radios, four dual impedance headsets (helicopter/military type), six King- - 34 - to-headset (U-94A/U) adapters, two U-92A/U (female) to general aviation (male) headset adapters, and four speaker microphones. 2. VHF-FM handheld radios (additional to above handheld radios). Order Command/Tactical Radio Kit (NFES 4381) if needed. This kit contains 16 VHF- FM handheld radios, four radio speaker microphones, and four magnetic mounted antennas. 3. VHF-AM handheld radios (ICOM IC-A3). These radios are ordered individually. Adapters for use with headsets are available. 4. All handheld radios use AA batteries. Order a case of NFES 0030 AA batteries through the local dispatch office. Standard AA battery cases typically contain 12 packs of 24 batteries (288 total AA batteries). 5. NIICD will furnish each of the four MAFFS capable units with two VHF-FM radios. The C-130H units will receive Technisonic TFM-138B radios. The C- 130J unit will receive Technisonic TDFM-136 radios. These radios will be loaned to the MAFFS capable units during spring training or prior to fire season. All VHF-FM radios must be returned to NIICD annually for testing and upgrades. Basic operating instructions for these radios are included in Section XXV. 6. MAFFS pilots (C-130J unit) and navigators (C-130H units) must be able to successfully operate the NIICD supplied VHF-FM radios prior to MAFFS assignment. These MAFFS VHF-FM radio operators must be trained by a NIICD Avionics Safety Inspector at least every two years. 7. Communications equipment is available from the NIICD. Listed below are suggested communications equipment for various MAFFS needs. a. Two to Four MAFFS Aircraft. One MAFFS Radio kit c. Five to Six MAFFS Aircraft. One MAFFS Radio kit One MAFFS Radio kit (Box 2 only) (provides additional portable radios and headsets) c. Seven to Eight MAFFS Aircraft One MAFFS Radio kit One MAFFS Radio kit (Box 2 only) (provides additional portable radios and headsets) One NFES 4381 Command/Tactical kit d. MAFFS Reload Bases. One MAFFS Radio kit e. All MAFFS Bases (optional equipment). One NFES 4410 Public Address kit ICOM VHF-AM portable radio(s) XX. MAFFS SYSTEM MAINTENANCE A. MAFFS Systems 1. All maintenance and repair of the MAFFS systems are the responsibility of the FS National Aviation Maintenance and Logistics Officer. - 35 - 2. When systems are deployed to a MAFFS activation the MAFFS mechanics are ordered and tracked by the MLO. 3. During an activation, all maintenance and repair of the systems shall be communicated to and coordinated with the MLO by the MAFFS mechanics on site, as soon as practical. 4. MAFFS mechanics are limited to a 16 hour duty day and shall have 2 days off in any 14 day period. The days off do not have to be consecutive. 5. The MLO shall report when mechanics are ordered as well as their weekly duty time to the FS National Aviation Maintenance Officer or their designee. B. MAFFS II Systems shall be maintained in accordance with the Service Level Agreement with Aero Union Corporation MAFFS II contract (#54-024B-1-2159). For each activation the MLO shall be given Project Inspector designation for this contract. Any issues on availability and maintenance will be reported by the MLO to the FS National Aviation Maintenance and Logistics Officer. XXI. MAFFS PERFORMANCE INFORMATION A. MAFFS Capability 1. Lay a continuous retardant line ¼ to ½ mile long, depending on pressure settings. 2. Variable pressure control produces a coverage level of 1- 4 gallons per 100 square feet and also minimizes impact damage to ground personnel or property. 3. System capacity is 3,000 gallons of retardant. Currently downloaded to 2,700 gallons for system operation. 4. C-130 is a high performance aircraft. Cruise speed is approximately 285 knots. 5. Incremental dropping is available, in all 8 units. This configuration is primarily used in the pilot training program. B. MAFFS Limitations 1. Higher retardant coverage levels not available. 2. Airport must accommodate up to 165,000 pounds of gross weight of aircraft. Large ramp area required and a minimum of 6,000 feet runway. 3. Aircraft has low visibility paint design. High visibility markings are added to wing tips and vertical stabilizer. C. MAFFS II Additional Capability 1. Lay a continuous line up to ½ mile long, or multiple incremental drops. 2. Pressure controlled system produces coverage level 1 through 8 as needed per drop. 3. System capacity 3,300 gallons. Currently downloaded to 2,900 gallons for system operations. - 36 - XXII. JOB HAZARD ANALYSIS The following table provides a general job hazard analysis. Personnel shall review applicable sections of the table for tasks and procedures, identify potential hazards, and implement hazard abatement actions. MAFFS GENERAL JOB HAZARD ANALYSIS FS-6700-7 (2/98) U.S. Department of Agriculture 1. WORK 2. LOCATION 3. UNIT PROJECT/ACTIVITY Forest Service MAFFS General Operations JOB HAZARD ANALYSIS 4. NAME OF ANALYST 5. JOB TITLE 6. DATE (JHA) PREPARED References-FSH 6709.11 and - 12 MAFFS Safety (Instructions on Reverse) Officer 2009 7. TASKS/PROCEDURES 8. HAZARDS 9. ABATEMENT ACTIONS Engineering Controls * Substitution * Administrative Controls * PPE GENERAL (a.) Direction and Standards Unsafe practices 1. All related MAFFS activities will be in and operational compliance with current: environment Modular Airborne Firefighting due to Systems Operating Plan noncompliance Interagency Base Operating Guide with accepted National and Regional Mobilization national and Guides agency National Fire Protection Association standards (NFPA) Publications Federal Aviation Regulations (b.) Plans Lack of planning 1. Develop and document plans and and communications points of contact. The communication following issues should be subject to planning activity: Emergency procedures (Lightning Plan, Medical Plan, etc.) Fuel and Retardant spill Communications Safety Security 2. Brief agency, DoD and contract personnel on plans and courses of action. 3. Plans will be posted or located on site so that the information is available for immediate access. - 37 - (c.) Communications Compromised 1. Establish a reliable method of ability to communication with dispatch and Fire communicate Department / Aircraft Crash Rescue (if available), Land line telephones or cell phones are operational Radios are operational, appropriate frequencies are programmed, and personnel are briefed on appropriate radio operations and protocols. 2. Ramp radios convenient for use and capable of being heard while wearing hearing protection. 3. Agency, DoD and contract personnel will be proficient in the use of ramp hand signals. Clear and deliberate hand signals will be used in conjunction with radios or in the absence of radio communication. 4. For line of sight communication, keep area clear of visual obstructions between retardant pump operator / compressor operator and aircraft. 5. Aircraft radio communications are required for safe mission completion. An aircraft radio malfunction must be corrected as soon as practical Personnel un- 1. A thorough initial briefing will be informed on provided to agency, DoD, and contract protocals and personnel. This briefing should include local hazards operational and/or contractural requirements (i.e. flight and duty limitations, flight following procedures, retardant delivery guidelines, local flight hazard maps, etc.). 2. Familiarize personnel with operational protocals, mechanism of communication, roles, and responsibilities. This is of particular importance with retardant contractor and DoD interface during retardant loading operations. 3. Brief and de-brief on a daily basis. 4. Flight hazard maps, plans (i.e. Operations, Safety, Security, Emergency, etc.) policy documents and job hazard analysis shall be immediately to all personnel supporting MAFFS operations. Excessive and 1. Keep all radio communications brief distracting radio and concise. traffic 2 Sterile cockpit procedures will be Noncompliance maintained within a 5 mile radious of with sterile the airport. No radio or cockpit cockpit commmunications will be performed procedures during that time that is not directly related to safe flight of the aircraft. - 38 - (d.) Safety Personal injury, 1. Persons working on or near the damaging and aircraft ramp will wear appropriate disruptive noise personal protective equipment. This includes: Hearing protection Shirt Long pants Eye protection and gloves are recommended 2. A supply of disposable ear plugs should be readily accessible to all personnel. 3. First aid kits will be stocked and readily available 4. A method for emergency shower & eye wash should be available at the work site. Unsafe practices 1. A Safety Plan should be developed or situations and implemented. 2. Communicate with aviation safety officers assigned to the local geographic area and/or fire incident. 3. Persons supporting MAFFS operations will promote and execute safe work practices. Exercise situational and safety awareness. 4. Persons supporting MAFFS operations will correct unsafe situations. 5. If an unsafe work situation cannot be corrected at the lowest level, it will be reported to an appropiate authority for correction. 6. Unauthorized personnel will not be allowed in the MAFFS operations area. This includes: Aircraft ramp Retardant mixing and storage areas Fuel truck parking Persons authorized to be present in MAFFS operational areas are agency , DoD and contract personnel whose participation is necessary for the mission. 7. Personnel conducting retardant loading or fueling operations will normally remain behind the wing. 8. If ground guidance is required, the person marshalling aircraft will be in front of the aircraft and in full view of the pilot. 9. Contract personnel or vehicles will not be allowed to approach aircraft until it has come to a full stop and propellers have stopped turning. 10. Do not walk behind the MAFFS aircraft when the retardant tubes are being moved into the down position. 11. All incidents will be reported as soon as possible. - 39 - Increasing 1. When possible, request a service visit number of from the Forest Aviation Officer, aircraft incidents Regional Fixed Wing Specialist, or Regional Aviation Safety Officer. 2. Provide Aviation Safety Alerts and Safecom’s to pilots and contract personnel. 3. Address issues identified in Aviation Safety Alerts and Safecom”s in daily briefings. Fire hazards 1. Designate smoking areas. NO Ignition sources SMOKING rules posted and enforced where applicable. Note:Smoking is prohibited within 50 feet of fueling operations and 15 feet from building entrances. 2. Communications equipment (i.e. cell phones, radios) shall not be used within 10 feet of any fueling operation. 3. Do not over use electrical wall outlets through the use of extension cords and power strips. 4. Fire extinguishers will be in operational condition and readily available. Note: At a minimum, extinguishers should be placed adjacent to each aircraft loading pit, and in the light aircraft parking area. 5. Contract, DoD, and agency personnel should be briefed / trained on deployment and use of fire extinguishers. Ground crew 1.Enforce the duty limitations identified and pilot fatigue. in the Modular Airborne Firefighting Systems Operating Plan. 2. Monitor personnel for indicators of fatigue and notify persons with appropriate authority. 3. Decrease stress-induced fatigue by reducing exposure to excessive heat, noise, wind, and dust through crew rotations and/or shelter. If possible, consider establishing shelter away from but, convenient to, the operations area. 4. Provide a variety of nutrious meals to personnel when they cannot be released for meals. 5. Release personnel in shifts for meals and breaks when staffing and activity allows. 6. Provide power snacks and hydration to include water, juices, recovery drinks, and ice. Regional or 1. Stinging insects, spiders, reptiles, or geographic other native species may conflict with environmental personnel and aircraft. Local concerns exterminators or specialists may be required to interface with local wildlife. - 40 - Tours, media 1. All authorized guests will receive a and/or Safety Briefing prior to accessing the dignitary visits MAFFS operations area. MAFFS Safety Officer and MLO will provide the briefing. 2. Guests will be escorted at all times. Span of control should be considered when large groups visit a MAFFs site and additional escorts may be needed. (e.) Security Unauthorized 1. A Security Plan will be developed and persons complied with. accessing base 2. Order additional security personnel to facilities or maintain security measures as the aircraft aviation operation grows. 3. Interface with any existing local security personnel and procedures. Harm to 1. Persons who do not have immediate personnel. business with base or Damage or contract personnel should not be in the theft of operations area. property 2. Persons who have not made prior arrangments to enter the base will not be admitted until authorized. 4. All visiting personnel will be escorted. (f.) Staffing Inappropriate 1. Staffing and supervision of MAFFS ratio of agency operations will comply in accordance with staff to aircraft the Modular Airborne Firefighting Non- Systems Operationing Plan. compliance with interagency policy Unqualified 1. Personnel performing duties specific to personnel MAFFS operations will meet the training and qualifications standards identified in the Modular Airborne Firefighting Systems Operating Plan and/or the Forest Service Handbook 5109.17 Fire and Aviation Qualifications and/or PMS 310-1 Wildland and Prescribed Fire Qualification Guide. 2. All agency MAFFS personnel and trainees must have a their qualifcations displayed on their agency’s fire and aviation qualification documentation card. A current qualification / “Red card” specific to that individual should be immediately available while supporting MAFFS operations. 3. MAFFS Trainees will be under the supervision of a qualified MAFFS personnel at all times. (g.) Miscellaneous project work Hand tool and 1. Observe safe operations pocedures power tool use and/or manufacturer’s instruction Lifting 1. Proper form should be utilized when lifting objects . 2. Mechanical assistance or additional personnel should be recruited for lifting or manipulating large, heavy items. - 41 - XXIII. AIRCRAFT DIMENSIONS - 42 - - 43 - TO 1C-130J-1 - 44 - TO-1C-130J-1 - 45 - XXIV. VISIBILITY SCHEME - 46 - - 47 - XXV. RADIO QUICK GUIDES TDFM - 136 August 16, 2005 ____________________________________________________________________________ 1. Change To A Previously Programmed Channel: 1) Press or . Or 1) Press . 2) Press desired preset channel number such as for channel 34. 3) Press . 2. Load New Frequency: 1) Set MN/GD switch up for Main (MN) programming and down for Guard (GD) programming. 2) Press . 3) Push keys corresponding to desired receive frequency (omitting the 1) and press . 4) Push keys corresponding to desired transmit frequency (omitting the 1) and press . 3. Load Tone: 1) Set MN/GD switch up for Main (MN) programming and down for Guard (GD) programming. 2) Press . 3) To enter a receive tone, follow the below instructions. Otherwise press . a. Press to toggle between receive no tone (Rx) and receive CTCSS tone (Rt) and press . b. If “Rt” was selected, press the and keys scroll through CTCSS tones and press . 4) To enter a transmit tone, follow the below instructions. Otherwise press . a. Press to toggle between transmit no tone (Tx) and transmit CTCSS tone (Tt) and press . b. Press and keys scroll through CTCSS tones and press . - 48 - 4. Change Bandwidth: 1) Set MN/GD switch up for Main (MN) programming and down for Guard (GD) programming. 2) Press until narrowband “n” or wideband “w” is displayed. The “D” is for P25 digital. Default is “n” for all frequencies. 3) Press . Note: All federal VHF-FM frequencies are 12.5 kHz (narrowband) as of January 1, 2005. Operating on an effected federal frequency in the wideband mode after this date relegates the user to a “secondary”, or non-interference, basis. Additionally, wideband and narrowband compatibility issues may inhibit effective communication. 5. Load A New Channel Into Memory: 1) Set MN/GD switch up for Main (MN) programming and down for Guard (GD) programming. 2) Press then . 3) Enter 3 digit channel assignment such as , for channel 34, then press . 4) Press . This skips the SCAN options which are disabled. 5) Change alpha/numeric display. a. Press to toggle between upper case (AZ), lower case (az), numbers (09), and special symbols (/) as indicated in lower right corner of display window. b. Press and keys to scroll through alpha/numeric selections. c. Press and keys to move curser left or right. d. When completed with entire alpha/numeric display entry, press . 6) Press to toggle between narrowband “n” or wideband “w” and press . Default is “n”. 7) Enter receive frequency (omitting the 1) (Rx displayed) and press . 8) Enter transmit frequency (omitting the 1) (Tx displayed) and press . 9) To enter a receive tone, follow the below instructions. Otherwise press . a. Press to toggle between receive no tone (Rx) and receive CTCSS tone (Rt) and press . b. If “Rt” was selected, press the and keys scroll through CTCSS tones and press . 10) To enter a transmit tone, follow the below instructions. Otherwise press . a. Press to toggle between transmit no tone (Tx) and transmit CTCSS tone (Tt) and press . - 49 - b. Press and keys scroll through CTCSS tones and press . 6. General Information: The TDFM-136 is programmed in layers (levels) similar to a Windows based computer operating system. Pressing moves you up a level and moves you down. After 5 seconds the radio reverts to level 1 (normal with no 1 displayed) if no user action is taken. The radio’s level is displayed on the bottom line by “GD1” display. Tones are assigned by channel. Never use a tone on a receive frequency unless operationally required. The guard receiver is independent from the main receiver; however, they both use the main transmitter. Set guard to 168.6250 MHz (Air Guard). No P25 Digital information is included on this basic instruction sheet. There are 230 possible main pre-set channels. Adjust display brightness with (brighter) and (dimmer) while on level 1. Some NIICD radio features are disabled and the radio will display “Command Disabled” when access is attempted. Disabled features are seldom used and/or will cause confusion during normal radio operation. Visit the NIICD website for the complete TDFM-136 Operator’s Guide at: www.fs.fed.us/fire/niicd/documents - 50 - This page left intentionally blank - 51 - TDFM - 138 September 22, 2005 ___________________________________________________________________________________________________________________ 1. Change To A Previously Programmed Channel: 2) Press or . Or 1) Press . 2) Press desired preset channel number such as (for channel 24) and press . 2. Load A New Channel Into Memory: 11) Press then . 12) Press keys corresponding to desired receive frequency “RX” (omitting the 1) and press . 13) Press keys corresponding to desired transmit frequency “TX” (omitting the 1) and press . Radio automatically copies receive frequency settings to transmitter setting as a default. 14) Press or to select 12.5 (normal) or 25.0 bandwidth and press . 15) Press or to change left most “MN” display character (A-Z, +-/ (etc.), and 0-9 available) and press . Continue step 5 until all nine spaces are filled. You may also skip this step by pressing nine times. Blank space located between 9 and A. Press to backup curser (F14 only). 16) Set scan as either scan off “LOCKOUT” or scan on “SCAN”. On older TFM-138B radios, the scan is either on or off. Scan on newer F14 radios can be off or in any of the five scan banks. a. Older TFM-138B radios: Press or to change from scan off “LOCKOUT” or scan on “SCAN” and press . b. Newer F14 radios: Press for scan off “LOCKOUT” or one or more of the scan banks , , , , or and press . 17) Save settings to a preset channel by pressing keys representing where you want information saved to such as (for channel 6) then press . 18) Program GD frequencies and display (no bandwidth capability here) if desired and press . 3. Load New Frequency – Direct Channel Method (Channel 000): - 52 - 1) Press then . 2) Press keys corresponding to desired frequency (omitting the 1) and press . 3) Press or to select 12.5 (normal) or 25.0 bandwidth and press . 4. Load CTCSS Tone: 5) Press then . 6) Receive tones are normally set to TONE 64, or no tone. If a receiver tone is desired, press or until desired receive tone displayed and press . Some radios will skip this step. 7) Press or until desired transmit tone displayed and press . 8) Change guard “G1” or “G2” tone, if desired, and press until radio returns to normal operation. 9) If radio displays “DPL”, enter 000. CTCSS tones and DPL cannot operate simultaneously. 5. Change Bandwidth: 4) To change a channel’s bandwidth that is already in main memory, follow Section 2. 5) To change guard bandwidth, you must copy main channel information into a guard selection. You cannot change guard bandwidth directly. Ensure radio Configuration settings are properly set by: a. Turn radio off and set all three toggle switches up. b. Press and hold simultaneously while turning radio on. c. Once “CONFIGURATION” is displayed, release the three buttons. d. Press until “FUNC 7” is displayed and press or until FUNC 7 is “ON”. e. Continue to press until radio starts up normally. f. Program guard frequency, bandwidth, display, and tone into any main channel, follow Section 2. g. Press then and main channel information will copy into selected guard channel. 6. General Information: Tones are assigned by channel. Never use a tone on a receive frequency unless operationally required. The guard receiver is independent from the main receiver; however, they both use the main transmitter. Set guard to 168.6250 MHz (Air Guard) with a transmitter tone of 110.9 Hz. There are 120 possible main pre-set channels. TFM-138B radios cannot be programmed through the C-130 SCNS system. 1) Determine if you have an F14 radio by turning the radio on. Look at the lower right display. F14 will be displayed on newer radios. Older radios will not display - 53 - anything in this area during boot-up. 2) Adjust display brightness with (brighter) and (dimmer). 3) The radio keypad can be locked out. Lock keypad by pressing then . Unlock keypad by holding until “UNLOCK” is displayed. 4) Channels capable of being scanned are identified with a “+”. Shortcut (F14 only) – Clear a channel of all scan data or enter scan data into a main channel by pressing then . Visit the NIICD website for the complete TFM-138B Operator’s Guide at: www.fs.fed.us/fire/niicd/documents - 54 - XXVI. AGREEMENTS A. Interagency Agreements INTERAGENCY AGREEMENT for the PROVISION OF TEMPORARY SUPPORT DURING WILDLAND FIREFIGHTING OPERATIONS among the UNITED STATES DEPARTMENT OF THE INTERIOR, the UNITED STATES DEPARTMENT OF AGRICULTURE, and the UNITED STATES DEPARTMENT OF DEFENSE DOI (BLM-OF&A) Agreement No. 1422RA1050018 USDA (USFS-NIFC) Agreement No. 05-lA-11130206-053 1.0 INTRODUCTION. Wildland fire management, suppression, and safety are of national importance and are an ongoing concern of the American public. Considerable cooperation and coordination already exists among the Department of the Interior (DOI), the Department of Agriculture (USDA), and the Department of Defense (DoD) for discharging these responsibilities. The National Interagency Fire Center (MFC) is jointly managed by the Departments of Agriculture and the Interior. It is staffed by personnel from several Federal agencies whose facilities are combined to carry out their respective Department's fire prevention, suppression and control responsibilities, NIFC is responsible to provide national coordination and logistic support for the activities related to the control of forest and range fires within the United States, which includes all 50 States, the District of Columbia, and fires on State and private lands, as well as all U.S. Territories and Possessions. The Assistant Secretary of Defense for Homeland Defense (ASD(HD)), as directed in the Deputy Secretary of Defense memorandum, "Implementation Guidance Regarding the Office of the Assistant Secretary of Defense for Homeland Defense," dated March 25, 2003, has responsibility for Defense Support of Civil Authorities (DSCA) in DoD. The ASD(HD) acts on behalf of the Secretary of Defense, the Military Departments, and DoD agencies, referred to hereafter as DoD Components, and may be requested to provide wildland fire emergency assistance to Federal agencies through the NIFC. 2.0. PURPOSE. The purpose of this Interagency Agreement is to establish the general guidelines, terms and conditions under which MFC will request and DoD will provide temporary support to MFC in wildland fire emergencies occurring within all 50 States, the District of Columbia, and all U.S. Territories and Possessions, including fires on State and private lands. It is also intended to provide the basis for reimbursement of DoD under the Economy Act (31 U.S.C. §§ 1535-36) for goods and services provided through NIFC to the various firefighting agencies for response to wildland fire emergencies. Provision of Temporary Support During Wildland Firefighting Operation DOI (BLM-OF&A) Agreement No. 1422RA1050018 USDA (USFS-NIFC) Agreement No. 05-1A-11130206-053 Page 1 of 7 - 55 - AUTHORITY. A. The Economy Act of June 30, 1932, as amended (31 U.S.C. § 1535, 1536) B. Department of the Interior and Related Agencies Appropriations Act for FY 2001 (P.L. 106- 291), and Appropriations Act(s) for subsequent fiscal years C. Federal Land Policy and Management Act of 1976 (43 U.S.C. § 1701 et seq.) D. National Forest Management Act of 1976 (P.L. 94-5SS) E. National Park Service Organic Act of August 1916 (16 U.S.C. § 1) F. National Wildlife Refuge Administration Act of June 27, 1998 (16 U.S.C. § 668dd) G. National Indian Forest Resources Management Act of 1990 (25 U.S.C. § 3101 et seq.) H. Cooperative Forestry Assistance Act of 1978 (P.L. 95-313, 92 Stat. 365 as amended; 16 U.S.C. § 2101 (note), 2101-2103, 2103a, 2103b, 2104-2105) I. DoD Directive 3025.1, Military Support to Civil Authorities (DSCA), January 15, 1993 J. DoD Directive 3025.15, Military Assistance to Civil Authorities (MACA), February 18, 1997 K. Deputy Secretary of Defense Memorandum, Implementation Guidance Regarding the Office of the Assistant Secretary of Defense for Homeland Defense (ASD(HD)), March 25, 2003 L. DoDI 6055.6, DoD Fire and Emergency Services Program, October 10, 2000 M. DoD Financial Management Regulation (FMR), DoD 7000.14-R, Volume 11A Reimbursable Operations, Policy and Procedures, September 1997 (with changes through May 2001) N. DoD Financial Management Regulation (FMR), DoD 7000.14-R, Volume 1 IB Reimbursable Operations, Policy, and Procedures - Defense Working Capital Fund, December 1994 (with changes through October 2002) 4.0 RESPONSIBILITIES. A. The NIFC agrees to: 1. Submit initial requests for DoD support through the DoD Executive Secretariat. Once a Defense Coordinating Officer (DCO) has been assigned to NIFC, subsequent requests will be submitted through the DCO. 2. Provide appropriate agreement or ordering document. The document will describe the DoD capabilities requested, when and where the resources are needed, an estimate of the length of time the resources are required, a funds citation, billing instructions, payment information, and acquisition authority. NIFC will ensure that funds are available to reimburse DoD for goods and services provided, and that the request is in the best interest of the government. Provision of Temporary Support During Wildland Firefighting Operations DOI (BLM-OF&A) Agreement No. I422RAI0500I8 USDA (USFS-NIFC) Agreement No- 05-IA-l 1130206-053 Page 2 of 7 3. Ensure that all available or suitable civilian resources have been committed, and (be - 56 - requested support is not in competition with private enterprise. 4. Provide appropriate personnel, training, equipment, supplies and other resources as required to prepare DoD personnel for wildland fire suppression duties. 5. Reimburse DoD for the actual costs of the goods and services (e.g. personnel, equipment, aircraft, supplies and fire protection services) provided in wildland fire suppression operations. a. Actual costs include all direct costs attributable to providing such goods or services regardless of whether DoD's expenditures are increased. Actual costs also include indirect costs (overhead) if the personnel, equipment, aircraft, supplies and fire protection services are provided for the benefit of DOI or USDA. b. Reimbursement will be in accordance with DoD Financial Management Regulation (FMR) 7000.14-R, as amended. A summarization of the rules for determining the reimbursable amounts to be collected by DoD Components are found in the FMR in Volume 11 A, Chapter 1, addendum 1, addendum 2 and any subsequent related addenda. c. Provide a summary by fire number of the cumulative DoD approved billings, DoD reimbursements, and an estimate of the outstanding billings based on DoD obligation estimates by DoD Components for the prior calendar year by February 15 of each calendar year. This summary will prepare the NIFC and DoD Components for the post-fire season reimbursement workshop referenced in C.3. below. d. Transfer of funds will be made directly to the appropriate DoD Component via the Intra-governmental Paying and Collection (IPAC) System. B. DoD agrees to: 1. Provide assistance in the form of personnel (both military and MFC-certified DoD civilian firefighters), equipment, aircraft, supplies and/or fire protection services on a reimbursable basis when a request for assistance complies with the requirements of this agreement and DoD is able to provide the requested resources. 2. Provide Modular Airborne Firefighting System (MAFFS)-capable aircraft, MAFFS- trained aircrews and appropriate support personnel to conduct aerial dispersal of fire retardant for fire suppression on a reimbursable basis when requests for this type of assistance comply with the requirements of this agreement and DoD is able to provide the requested support. The USDA, Forest Service (USDA, FS) owns and will provide MAFFS units for deployment on DoD MAFFS-capable aircraft. Provision of Temporary Support During Wildland Firefighting Operation DOI (BLM-OF&A) Agreement No. 1422RA1050018 USDA (USFS-NIFC) Agreement No. 05-1A-11130206-053 Page 3 of 7 - 57 - 3. Ensure servicing DoD Components provide NIPC with an obligation estimate for DoD resources at rime of request, including updates as needed. DoD will coordinate closely with NIFC and the Defense Finance and Accounting Service (DFAS) (as prescribed by DoD FMR, Volume 11 A, Chapter 3) to ensure appropriate billing procedures are followed. DoD will also provide a single point of contact within each DoD Component. 4. Provide NIFC invoices from each DoD Component for goods and services using a Standard Form 1080 billing document. a. Submit invoices to: USDA Forest Service, Financial Manager, 3833 South Development Avenue, Boise, Idaho, 83705. b. Invoicing for actual expenditures reimbursements (performance of work or services, payments to contractors, or delivery from inventory) shall begin within thirty- (30) calendar days after the month in which performance occurred. Final billing invoices shall be submitted within ninety- (90) calendar days of the termination of the supported event. c. Invoices shall identify the DoD point of contact (POC), POC commercial phone number, the fire incident name, the fire incident number, the fire incident date, and whether the invoice is a partial or final billing. d. Supporting documentation is required for each billing invoice for reimbursement and shall include a copy of all requests for assistance, e.g. Resource Orders and Agreements. Backup documentation will identify the fire incident name, the fire incident number, the document number from the Agreement (USDA form AD- 672), and the costs incurred by each major item listed in the NIFC Resource Order. e. DoD Components will cite the NIFC obligation Agreement document number after MFC approves the SF 1080 billing document and submit it to the appropriate DFAS paying station. f. Acceptable methods of transmitting the SF 1080 billing document and back-up documentation to MFC include a printed copy via standard United States mail or overnight service, fax, or e-mail. 5. Retain the right to disapprove or modify any request that interferes with the Department's operational readiness, or DoD is otherwise unable to provide the requested resources. C. The DOI, USDA, and DoD mutually agree to: 1. The USDA, FS - NIFC will be the cognizant agency responsible for the payment and reconciliation of DoD expenditures under this Agreement. The DOI will make transfers of funds to the USDA-FS by arrangements separate from this Agreement, as warranted and appropriate. Provision of Temporary Support During Wildland Firefighting Operation DOI (BLM-OF&A) Agreement No. 1422RA1050018 USDA (USFS-NIFC) Agreement No. 05-1A-11130206-053 Page 4 of 7 - 58 - 2. Conduct an annual coordination meeting or conference call not later than May 1, as well as a post-season meeting or conference call not later than December 10, to share plans and to review lessons learned, current procedures, Department policies, and to make any revisions, as necessary. 3. Conduct a post-fire season reimbursement workshop with appropriate DoD Commands and Components and NIFC. The individuals involved will select the date, location and agenda for the workshop. The purpose of this meeting will be to ensure all DoD support to NIFC has been fully reimbursed for the previous fire season, to complete outstanding reimbursement transactions, if necessary, update points of contact, and to train new personnel on the reimbursement process. Reimbursement procedures will also be reviewed for the upcoming fire season. 5.0 TERMS OF AGREEMENT. A. The terms of this Interagency Agreement will become effective and will remain in effect for a period of five (5) years commencing on the date of the last signature on this Agreement, unless otherwise agreed, modified or terminated by mutual agreement. The Agreement shall be reviewed by all participants to determine suitability for renewal, revision, or termination. Extensions will be in writing and signed by all signatories, or authorized representatives, to this agreement. B. Any party may terminate its participation in this Agreement by providing thirty (30) calendar days written notice prior of such termination to the other parties. The parties understand that reimbursement for any expenses properly incurred before the cancellation date will be made in accordance with the terms of this Agreement. The remaining parties may continue the provisions of this Agreement as long as the DoD remains a party. C. This Agreement does not supersede or modify existing mutual aid agreements, assistance agreements, Memoranda of Understanding, or contract procedures between individual DoD installations and local communities. D. This Agreement supersedes the Memorandum of Understanding between the Department of Defense-Army, Executive Agent and the Boise Interagency Fire Center dated September 13, 1990, as well as the Memorandum of Understanding among the Departments of Defense, Agriculture and the Interior, dated June 26,1975. 6.0 CENERAL PROVISIONS. A. All obligations of the parties to this Agreement shall be subject to the availability of funds for such purposes. B. This Agreement may be modified to incorporate any changes that are mutually agreed upon by all parties. Such modifications will be in writing and will identify the specific activities affected by the modification, the total amount of funds applicable to the modification, as appropriate, and any other pertinent details of the modification. DOT, Bureau of Land Provision of Temporary Support During Wildland Firefighting Operation DOI (BLM-OF&A) Agreement No. 1422RA1050018 USDA (USFS-NIFC) Agreement No. 05-1A-11130206-053 Page 5 of 7 - 59 - Management (BLM) is designated as the agency responsible for administrative oversight and preparation of modifications to this Agreement. A modification will not take effect until signed by all parties to the Agreement 7.0 RESOLUTION OF DISAGREEMENTS. In the event of a disagreement in the interpretation of the provisions of this Agreement, or amendments and/or modifications thereto, that cannot be resolved at the operating level, the area(s) of disagreement will be stated in writing by each party and presented to the other parties for consideration. If agreement on interpretation is not reached within thirty (30) days, the parties will forward the written presentation of the disagreement to their respective more senior officials within their respective organizations for appropriate resolution. 8.0 PRINCIPAL CONTACTS. A. For the National Interagency Fire Center: TECHNICAL CONTACT AGREEMENTS CONTACT NICC Manager Grants and Agreements Specialist National Interagency Fire Center National Interagency Fire Center 3833 South Development Avenue Bureau of Land Management Boise ID 83705-5354 3833 South Development Avenue 208/387-5400 - office Boise ID 83705-5354 208/387-5414 - fax 208/387-5360 - office 208/387-5574 - fax ADMINISTRATIVE CONTACT Administrative Manager National Interagency Fire Center U.S. Forest Service 3833 South Development Avenue Boise ID83705-S354 208/387-5608 - office 208/387-5394 - fax B. For the Department of Defense: ADMINISTRATIVE CONTACT Director of Civil Support Office of the Assistant Secretary of Defense of Homeland Defense Room 5D337 2600 Defense Pentagon Washington, DC 20301-2600 703-697-5822 - Office 703-697-5991 - Fax Provision of Temporary Support During Wildland Firefighting Operation DOI (BLM-OF&A) Agreement No. 1422RA1050018 USDA (USFS-NIFC) Agreement No. 05-1A-11130206-053 Page 6 of 7 - 60 - - 61 - Modification No, 01 INTERAGENCY AGREEMENT for the PROVISION OF TEMPORARY SUPPORT DURING WILDLAND FIREFIGHTING OPERATIONS among the UNTIED STATES DEPARTMENT OF THE INTERIOR, the UNITED STATES DEPARTMENT OF AGRICULTURE, and the UNITED STATES DEPARTMENT OF DEFENSE DOI (BLM-OF&A) Agreement No. 1422RA1050018 USDA (USFS-NIFC) Agreement No. 05-IA-11130206-053 PURPOSE. The purpose of this modification to the Interagency Agreement is to amend the language in the following sub-section. All other terms and conditions of the Agreement remain in full force and effect: 4.0 RESPONSIBILITIES. A. The N IFC agrees to: 3. Ensure that oil available or suitable civilian resources have been committed, and the requested support is not in competition with private enterprise. 3. Ensure that requests for utilization of DoD aviation or other assets will be reviewed and compliant with the Economy Act of June 30,1932, as amended (31 U.S.C. § § 1535, 1536), the Federal Acquisition Regulations (FAR), and any other applicable laws and regulations, as appropriate. Provision of Temporary Support During Wildland Firefighting Operations Modification No. 01 DOI (BLM-OF&A) Agreement No 1422RA1050018 USDA (USFS-NIFC) Agreement No. 05-IA-11130206-053 Page 1 of 2 - 62 - - 63 - B. State of California Agreement COOPERATIVE AGREEMENT AMONG STATE OF CALIFORNIA MILITARY DEPARTMENT AND STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION AND UNITED STATES DEPARTMENT OF INTERIOR BUREAU OF LAND MANAGEMENT CALIFORNIA STATE OFFICE AND UNITED STATES DEPARTMENT OF AGRICULTURE FOREST SERVICE PACIFIC SOUTHWEST REGION AND UNITED STATES DEPARTMENT OF INTERIOR NATIONAL PARKS SERVICE PACIFIC WEST REGION AND STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES As authorized by Acts of Congress of April 24, 1950 (16 USC 572 and 580), December 15, 1975 (16 USC 565a), the Reciprocal Fire Protection Act of May 27, 1955 (69 Stat 66; 42 USC 1856), the California Public Resources Code Section 4141, and the California Military and Veterans Code (CMVC) Section 146 and memorandums of understanding between the Department of Defense and Department of Agriculture and Interior, this agreement is entered into January 1, 2000 by and between the State of California, Military Department (MILITARY), the California Department of Forestry and Fire Protection (CDF), the United States Department of Interior, Bureau of Land Management, California State Office (BUREAU), the Department of Agriculture, United States Forest Service, Pacific Southwest Region (FOREST SERVICE) the United States Department of Interior, National Parks Service, Pacific West Region (NPS), and the Governor's Office of Emergency Services (OES). RECITALS 1. Pursuant to Section 4125 of the Public Resources Code (PRC), CDF has the primary responsibility for preventing and suppressing fires occurring on certain lands within California that have been so designated by the State Board of Forestry. - 64 - 2. Pursuant to certain Acts of the Congress of the United States the BUREAU, NPS, and the FOREST SERVICE have the responsibility for preventing and suppressing fires occurring on Public and National Forest System Lands within California. 3. CDF has entered into a cooperative agreement with the BUREAU, NPS, and the FOREST SERVICE that provides authority for those agencies to assist each other in wildland fire protection. 4. It has been determined that a wildland fire may constitute a public disaster. 5. CDF, the BUREAU, NPS, and/or the FOREST SERVICE, hereinafter collectively referred to as FOREST AGENCIES, during wildland fire emergencies, may have urgent need for additional equipment and personnel. 6. Pursuant to Section 146 of the CMVC, the Governor may call the MILITARY into emergency service to participate in the suppression of fires threatening life and property. 7. Pursuant to Section 8586 of the California Emergency Services Act the Governor shall assign all or part of his powers and duties under the Emergency Services Act to the Office of Emergency Services. TERMS AND CONDITIONS GENERAL POLICIES 8. The terms and conditions of this agreement apply to a state activation of the MILITARY, including state activations and alerts of MILITARY Modular Airborne Fire Fighting Systems (MAFFS), by the Governor, in response to a request by CDF. This agreement does not apply to Federal activations of MAFFS. The use of MILITARY resources in combating wildland fires shall be based on the premise that sufficient civilian resources are not available to adequately cope with the wildland fire emergency, and that a Proclamation of Emergency has been issued by the Governor or a Mission Number has been assigned to MILITARY by OES for wildland fire duty. 9. Under the terms and conditions established in this agreement, CDF shall contact OES to dispatch MILITARY resources to any fire occurring within the State of California, regardless of which agency has the responsibility for controlling the fire. BUREAU, NPS, or FOREST SERVICE will submit all requests for MILITARY support through the appropriate CDF region command center to Sacramento OES to MILITARY. Exhibit A contains additional special agreements and procedures for the State activation or alert of the MAFFS. 10. MILITARY resources will not be employed in support of fire suppression activities outside of California, except for the employment of the MAFFS utilizing C-130 aircraft and crews from the California Air National Guard (ANG) in a Federal Duty status, as directed by the Forest Service at the National Interagency Fire Center unless specifically authorized by the Governors of California and the supported state. 11. Whenever a formal request for MILITARY assistance is being considered, CDF shall notify OES of any wildland fire occurring within California which could potentially require the commitment of MILITARY resources. 12. Whenever MILITARY resources are placed in temporary wildland fire suppression support of FOREST AGENCIES, the supported agency shall notify the MILITARY Field Commander of the desired objectives to be achieved by the MILITARY forces. The - 65 - agency shall also provide technical direction to the MILITARY Field Commander who shall then employ the MILITARY forces to accomplish the general or specific objectives desired. The command and control of the committed MILITARY forces, however, shall be left solely to the designated MILITARY Field Commander. 13. MILITARY is responsible for setting minimum qualification standards for personnel, including aircrews, that support wildland fire operations. MILITARY is also responsible for ensuring that MILITARY personnel are qualified for the duty positions to which they are assigned. 14. MILITARY personnel and equipment will be used only as long as an emergency exists. MILITARY personnel and equipment should not be used during mop-up operations where the supported agency could provide the necessary support. 15. Members of the MILITARY, who are performing duty pursuant to 32 USC 502, are not within the scope of TITLE VI of the Civil Rights (CR) Act of 1964. MILITARY agrees to abide by the principles of TITLE VI, and to process any claims of discrimination under applicable Army and National Guard regulations. Likewise, persons performing State Active Duty, pursuant to the CMVC, who have similar claims will be processed according to State law and regulations promulgated to guarantee civil rights and equal opportunity. 16. No member of or Delegate to Congress, or Resident Commissioner shall be admitted to any share or part of this agreement or to any benefit to arise there from, unless it is made with a corporation for its general benefit. Operational Procedures - Dispatch 17. It shall be the responsibility of OES, in conjunction with FOREST AGENCIES and the MILITARY to determine that the use of MILITARY resources is appropriate and required. 18. For requests by BUREAU, NPS, or FOREST SERVICE, orders will be placed with CDF, who will then place the order through Sacramento OES, except ANG MAFFS support, may be ordered directly from the FOREST SERVICE when required for federal support in- state or out-of-state. 19. OES will notify the Governor, of any request/commitment of MILITARY resources. 20. CDF shall request from the Governor, through OES any additional MILITARY resources beyond those previously approved. 21. OES will advise MILITARY when they have approved employment of MILITARY resources to support wildland firefighting operations. 22. All requests for MILITARY resources shall be within any limitations expressed in an authorization by the Governor. 23. All requests for MILITARY support to include command and control will include the following: a) order number and request number, b) incident name/support function, c) location, d) mission to be performed, e) date and time MILITARY resources are needed (minimum of 24 hours of advance notice is required), - 66 - f) name, location, and telephone numbers of point of contact for MILITARY resources, g) projected duration of mission, h) any special conditions to include required helicopter rescue/medevac periods of coverage and response time, i) agency that will provide logistical support (fuel, subsistence) at the mission site. 24. CDF will confirm in writing through CDF Form FC-112, “National Guard Resource Request”, any oral requests made to MILITARY within 12 hours of the oral request. 25. MILITARY shall be responsible to evaluate all requests for assistance to ensure that the most appropriate MILITARY resources are assigned. 26. MILITARY shall promptly issue all necessary orders for personnel and equipment required to accomplish the mission to be performed. 27. MILITARY shall advise CDF and any supported agency of the identification of the MILITARY resources assigned by Order Number and Request Number, the name and rank of the assigned Military Field Commander, the amount and type of equipment assigned, the total number of personnel assigned, and the dates and times of departure from home station and of arrival at assigned destination. 28. The assigned Military Field Commander shall be the designated agency representative for MILITARY at the assigned incident. Operational Procedures - Equipment 29. Only qualified MILITARY personnel shall operate MILITARY equipment. 30. If qualified, MILITARY personnel may be permitted to operate nonmilitary ground equipment, when directed by the Incident Commander and with the approval of the MILITARY Field Commander. 31. MILITARY shall be responsible for the maintenance and repair of MILITARY equipment, while such equipment is assigned to a supported agency. The supported agency shall provide reimbursement for all MILITARY maintenance and repair costs incurred as a direct result of supporting the wildland fire operations. MILITARY will bill for post- incident aircraft and equipment maintenance at established Department of Defense emergency rates based on the number of hours of flight time or equipment use attributable to the incident. MILITARY will not bill for personnel performing post-incident aircraft or equipment maintenance. It is the joint responsibility of the supported agency and the MILITARY facility to ensure that aircraft (rotor and fixed-wing) are cleaned. If necessary this may entail hiring of contractor services to remove any painted markings. Cleaning of aircraft is chargeable to the supported agency. 32. FOREST AGENCIES shall be responsible for providing fuel for MILITARY aircraft and equipment while at an incident. 33. The agency managing the maintenance operations for the incident is responsible for the proper collection, storage, packaging, manifesting, and disposal of all hazardous waste generated as a result of MILITARY maintenance operations at the incident, command post, base camp, staging area, or mobilization center. Such collection, storage, packaging, manifesting, and disposal shall be in conformance with all applicable federal, state, and local laws, rules, and regulations. - 67 - Operational Procedures - Personnel 34. MILITARY shall provide, where appropriate sufficient personnel to operate all MILITARY equipment on a 24-hour basis. 35. The organization of MILITARY resources provided will include essential supervisory, maintenance, liaison, communications and relief personnel. MILITARY will determine the number of personnel and staffing levels based upon the specific mission to be accomplished and the equipment involved. 36. MILITARY will bill the supported agency for MILITARY personnel provided in support of wildland firefighting operations at the daily fire pay rate specified in the annual “Military Positions and Daily Fire Pay Rate Letter for Support of Forest Agencies”, based on the MILITARY position filled. The daily rate will be billed regardless of the amount of time worked on a given day by any personnel. In the event MILITARY personnel are assigned to more than one incident during a calendar day, MILITARY will only bill the first incident. MILITARY will bill the supported agency its actual costs for any federal or state civil service personnel, or other non-military personnel, used in direct support of fire operations provided their salaries are not included in MILITARY’S indirect cost base calculations. When MILITARY helicopters are utilized in an initial attack role from a permanent or temporary helitack base that is not a part of a specific incident, MILITARY will bill the agency managing the helitack base for all billable MILITARY costs so assigned regardless of whose fire is flown. The agency managing the helitack base will then bill the FOREST AGENCY whose fire was flown on a pro-rated basis for personnel costs and on a flight time basis for flight and post incident maintenance. The assignment as an initial attack helicopter will be terminated in the event a helicopter is assigned to a specific incident in excess of 48 hours. The baseline daily fire pay for the Military Field Commander is a Lieutenant Colonel with 15 years of service, one dependent and married. Future increases in the daily fire pay are tied to MILITARY pay increase percentages. MILITARY will notify CDF of any MILITARY pay raise, and the percentage that applies to the baseline rate annually by February 15th. CDF will notify FOREST SERVICE, BLM and NPS of proposed rate changes and initiate negotiations, if necessary. Daily pay rates will be adjusted in accordance with (IAW) FOREST AGENCIES’ concurrence or pursuant to negotiations if negotiations are held. The Annual Military Positions and Daily Fire Pay Rate Letter for Support of Forest Agencies will be published by April 1st and distributed to MILITARY and FOREST AGENCIES by CDF. 37. MILITARY will pay personnel a daily rate (calendar day) based upon the positions established per paragraph 35 above. 38. MILITARY will pay the daily rate beginning and ending on the first and last day of duty at home station. 39. The agency managing the incident shall provide MILITARY personnel with food and lodging while at the scene of an incident and ground transportation to and from lodging for flight crews. Other than State activations of MAFFS and flight crew personnel, MILITARY personnel will not normally be provided motels at incidents. Any motels provided to authorized MILITARY personnel will be coordinated with the incident’s logistics section. Subsistence while in travel status to and from incidents, shall be arranged and paid for by MILITARY not to exceed State Department of Personnel Administration regulations for non-represented employees. The supported agency shall reimburse MILITARY for subsistence in accordance with paragraphs 42 and 48 of this agreement. - 68 - 40. In the event a canteen/commissary is established by FOREST AGENCIES at the incident base, MILITARY personnel shall be allowed access on a cash basis IAW the procedures in effect at the time. 41. MILITARY personnel will not be permitted to use privately owned vehicles to travel to or from the scene of wildland fires. MILITARY will ensure that sufficient MILITARY vehicles are available to provide necessary transportation for MILITARY personnel with the exception of ground transportation to and from lodging for flight crews which is to be provided by the agency managing the incident. 42. MILITARY personnel shall, at all times, remain under the command and control of MILITARY. Administration - Costs and Reimbursement 43. Supported agencies will be responsible for all costs incurred by MILITARY for the assistance requested by them and provided by MILITARY. MILITARY will provide separate billings to each supported agency. Each supported agency will process these billings in a reasonable time period. If MILITARY will experience a cash flow problem, MILITARY may request an advance payment on an expedited basis. Billings, other than advances, will be submitted in duplicate and identified by fire name and appropriate order number and request number. Billings will be adequately documented. Adequate documentation has been agreed to by the State and Federal Agencies, and is defined in the billing support documentation instructions provided separately to each billing unit. Payments will be for actual expenditures incurred unless identified as an advance. Any necessary adjustments will be made IAW paragraph 49. All bills for services provided to the CDF will be mailed to the following address: California Department of Forestry and Fire Protection Accounting Office, Room 1555 P. O. Box 944246 Sacramento, CA 94244-2460 All bills for services provided to the FOREST SERVICE will be mailed to the following address: USDA Forest Service Incident Financial Services 100 Forni Road Placerville, CA 95667 All bills for services provided to the NPS will be mailed to: National Park Service Pacific West Region Office Division of Finance 600 Harrison Street, Suite 600 San Francisco, CA 94107-1372 All bills for services provided the BUREAU will be mailed to: Bureau of Land Management Branch of Fire and Aviation Management 2800 Cottage Way, Room W-1834 Sacramento, CA 95825 - 69 - Questions regarding MILITARY billings, cost estimates, etc. will be directed to: California Military Department Comptrollers Office 9800 Goethe Road Sacramento, CA 95826 44. Personnel costs will include the daily fire pay for MILITARY personnel called to duty in support of wildland fire operations, pay system management costs, and the daily fire pay of MILITARY full-time employees not normally assigned to positions that support emergency operations, who are diverted to administer fire support operations whose salaries are not included in MILITARY’S indirect cost base calculations. The “Military Positions and Daily Fire Pay Rate Letter for Support of Forest Agencies”, shall be the source document to compute the daily rate for MILITARY personnel costs. The personnel costs shall also include the costs of premiums under MILITARY Department’s State Compensation Insurance Fund (SCIF) policy #107101. This premium shall be computed by the SCIF rates and modifications in effect at the time. The rate will be applied to the MILITARY Department payroll activity for any given incident and charged to the supported agency or agencies. 45. The supported agencies and the MILITARY hereby waive all claims between and against each other, arising in the performance of this agreement, for compensation for loss or damage to each other’s property, and personal injury, including death, of employees, agents and contractors. Supported agencies shall reimburse the MILITARY for costs incurred by the MILITARY resulting from damage to equipment directly caused by the wildland fire being suppressed, where MILITARY, its employees, and/or operational failures in the equipment are not a contributing factor to such damage, upon which there will be mutual agreement between MILITARY and supported agency. Loss or damage to MILITARY equipment occurring on an incident is to be reported to the incident finance section to ensure proper documentation and investigation. MILITARY will initiate an Incident Report, CALFORM 190-40, which will be made available to the FOREST AGENCIES. 46. Supported agencies will reimburse MILITARY for all expendable materials and services procured by MILITARY in support of specific wildfire operations, IAW paragraphs 43 and 49 of this agreement. This includes fuel, lodging, and subsistence costs for MILITARY personnel/units deploying to or from home station to incident bases. Any procurement of materials, supplies, or services made by MILITARY while at an incident will be coordinated with the incident logistics function. 47. Order numbers will be requested by MILITARY as required to activate MILITARY Joint Operations Center (JOC) or special support functions as necessary. The MILITARY will charge supported agencies for all costs associated with providing command and control elements conducting statewide operations to include special support functions. MILITARY will advise supported agencies upon deactivation of personnel and incident closure. 48. Supported agencies will reimburse MILITARY for indirect costs and Central Services Cost Recovery at the approved rate in existence at the time of the incurred costs, IAW approved indirect cost rate proposal, approved by the State Department of Finance. Costs shall be computed IAW SAM 8752 and 8752.1. Nothing herein contained shall preclude advance payments by CDF pursuant to Article 1, Chapter 3, Part 1, Division 3, Title 2, Government Code. 49. Supported agencies and MILITARY will reconcile advances and actual costs, and will adjust advances to actual costs within one hundred twenty days of an incident's closure. - 70 - Incident closure is the date the last resources are released under the order number. If supported agency resources on the order number are placed on a normal workday status, that date will be the date of incident closure. 50. Nothing herein shall be interpreted as obligating the FOREST AGENCIES to expend funds or as involving the United States or the State of California in any contract or other obligation for the future payment of money in excess of appropriations authorized by law and administratively allocated for the work contemplated in this agreement. 51. MILITARY and FOREST AGENCIES shall be subject to examination and audit for three years after final payment under the terms of this agreement. Examination and audit shall be confined to those matters connected with the performance of this agreement including, but not limited to, the cost of administration. Previous Agreements Canceled, Amendments and Term of Agreement 52. This agreement supersedes and cancels the agreement CDF # 7CA61361, Forest Service # MOU-5-96-20-097, entered into on August 1, 1996, as amended September 26, 1996, between CDF, FOREST SERVICE, BLM, NPS, MILITARY and OES. 53. This agreement may be amended at any time by written mutual consent of the parties hereto. All amendments must be written and signed to be effective. 54. The term of this agreement shall commence on January 1, 2000, and shall continue through December 31, 2004 unless otherwise terminated with 60 days prior written notice between the parties. IN WITNESS WHEREOF, the parties hereto have executed this agreement. STATE OF CALIFORNIA STATE OF CALIFORNIA DEPARTMENT OF FORESTRY MILITARY DEPARTMENT AND FIRE PROTECTION By: By: /s/ Glen Newman /s/ Paul Monroe GLEN NEWMAN PAUL MONROE DIRECTOR THE ADJUTANT GENERAL Date: March 9, 2000 Date: March 22, 2000 REGIONAL FORESTER STATE DIRECTOR USDA, FOREST SERVICE USDI, BUREAU OF LAND MANAGEMENT PACIFIC SOUTHWEST REGION CALIFORNIA STATE OFFICE By: By: /s/ Roberta A. Moltz /s/ Al Wright ROBERTA A. MOLTZ AL WRIGHT REGIONAL FORESTER STATE DIRECTOR Date: March 21, 2000 Date: March 17, 2000 - 71 - REGIONAL DIRECTOR STATE OF CALIFORNIA USDI, NATIONAL PARK SERVICE GOVERNOR'S OFFICE OF PACIFIC WEST REGION EMERGENCY SERVICES By: By: /s/ John J. Reynolds /s/ Dallas Jones JOHN J. REYNOLDS DALLAS JONES REGIONAL DIRECTOR DIRECTOR Date: August 2, 2000 Date: STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES /s/Theresa Boren THERESA BOREN August 18, 2000 COOPERATIVE FIRE PROTECTION AGREEMENT EXHIBIT A MODULAR AIRBORNE FIRE FIGHTING SYSTEMS STATE ACTIVATIONS AND ALERTS The procedures contained in this exhibit apply to state activations and alerts of MAFFS. Federal activations of MAFFS are covered in “Operations Order Coronet Forest” and the current Forest Service “MAFFS Operating Plan”. A. ASSUMPTIONS, RESTRICTIONS, AND LIMITATIONS 1. The FOREST SERVICE maintains MAFFS equipment for use in fire suppression. If not being used for a federal activation, the FOREST SERVICE is willing to loan the MAFFS units to CDF in its fire suppression efforts. 2. CDF will only request the use of the MAFFS equipment and FOREST SERVICE services in an emergency situation when life and/or property is immediately threatened, when civilian resources are not reasonably available, or when it has been determined that other available resources are not appropriate, or would not be effective, for the conditions of the fire. 3. State activation or alert of MAFFS includes all the necessary personnel, equipment, and aircraft of the California Air National Guard's Channel Islands Air National Guard Base (ANGB). - 72 - 4. Missions involving support of national security contingencies will have precedence over state emergency response. 5. One or both of the MAFFS units, being the property of the FOREST SERVICE, may be recalled for federal activations. 6. The CDF will reimburse FOREST SERVICE for all costs, including overhead, related to its providing services of the Airtanker Coordinators, the FOREST SERVICE MAFFS Liaison Officer, and for any additional costs that are incurred that are a direct result of providing support to CDF. When CDF, during fire emergencies has determined that the California Air National Guard aircraft are required for MAFFS, the following procedures shall be followed: B. THE FOREST SERVICE SHALL: 1. Loan two Channel Island based MAFFS to the CDF in emergency situations. When BUREAU, NPS or FOREST SERVICE has need of the MAFFS, FOREST SERVICE will redirect it to federal service through the National Mobilization Plan. 2. Furnish qualified MAFFS Liaison Officers for each activation request by state, until state can provide qualified personnel. 3. Furnish qualified Airtanker Coordinators to CDF at each activation request. The Airtanker Coordinator will be the FOREST SERVICE leadplane pilot, if available. If no leadplane pilot is available, a CDF Airtanker Coordinator (non-pilot) will be assigned to the (MAFFS) coordination until a qualified Airtanker Coordinator is available. The FOREST SERVICE Airtanker Coordinator positions are highest priority and will be activated as soon as possible. 4. Bill CDF for all costs, including overhead, related to its providing the services of the Airtanker Coordinators, MAFFS Liaison Officer, and any maintenance service requested IAW paragraph B. 1-3 of this exhibit. C. THE CDF SHALL: 1. Upon presentation of a bill for collection, reimburse the FOREST SERVICE for all costs defined in paragraph B. 4. of this exhibit. Reimbursement to FOREST SERVICE shall be made payable to the United States Department of Agriculture, Forest Service, for deposit to the appropriation originally obligated. Mail to: USDA, Forest Service Pacific Southwest Region Fiscal and Public Safety 1323 Club Drive Vallejo, CA 94592 2. Use only FOREST SERVICE approved retardants. - 73 - 3. Return MAFFS units to the FOREST SERVICE in the same condition as received. All maintenance and operating costs incurred during CDF operations will be paid by the State. 4. Notify FOREST SERVICE through the Southern Geographical Area Coordination Center (GACC), immediately upon activation. The Southern GACC will notify Region 5 Aviation and Fire Management and National Interagency Fire Coordination Center. 5. Provide maintenance service during operation through use of FOREST SERVICE maintenance contractors or FOREST SERVICE approved personnel. 6. Be liable for the cost of repair or depreciated value of either MAFFS unit lost, damaged, or destroyed while in the possession or under the control of CDF unless such loss, damage, or destruction is the result of an intentional tort by a FOREST SERVICE employee. D. SPECIAL PROCEDURES: 1. The CDF will study what suitable and available aircraft are located within two hours of the Channel Islands ANGB, California area. 2. When multiple structures are involved, or immediately threatened, and all local area (two hour time frame) airtankers are committed and other contract aircraft (outside local areas) cannot be moved into the local area within two hours, the Director of Forestry can order the MILITARY'S C-130's at Channel Islands activated for airtanker assignment IAW this agreement. The FOREST SERVICE agrees that when this activation takes place, the two MAFFS units assigned and located at Channel Islands, California will also be included in the activation order. 3. The CDF (Sacramento) will be the principle unit to approve the activation request after they assure themselves that the contract airtanker fleet (CDF, BUREAU, NPS and FOREST SERVICE) is committed and/or unavailable. 4. Any additional MAFFS requests will come through normal channels, and requested from National Interagency Fire Coordination Center. 5. Media releases will be jointly issued by CDF and FOREST SERVICE during activation. 6. In the event a MAFFS unit becomes inoperative and a replacement is needed, CDF will request the Regional Director for Aviation and Fire Management to provide a replacement unit. 7. If the fire situation continues to worsen after State activation, CDF may request national mobilization of MAFFS, at which time the program will be operated as a federal activity. CDF will request that any MAFFS on State activation be retroactively placed under federal activation when an out-of-state (national mobilization) MAFFS is/are assigned to California. - 74 - 8. The CDF and MILITARY may use MAFFS units for training purposes upon notification of Southern GACC. 9. The CDF will assign an Airtanker Base Manager and Safety Officer upon activation. 10. An operational Command Center will be identified for the MAFFS operation (Region Command Center). 11. The FOREST SERVICE will provide an Agency Representative during activations. 12. Only personnel essential to the mission will be transported aboard aircraft during the fire missions. 13. The assigned qualified MAFFS Liaison Officer is the person in charge of the MAFFS operations. 14. The CDF will adhere to all applicable parts of the current National MAFFS Operating Plan. E. MAFFS “ALERT” PROCESS The two MAFFS at Channel Islands may be STATE ALERTED when the FIRE DANGER RATING program for prediction of major fire potential indicates a rating of “EXTREME” for the FIRE DANGER RATING zone where the use of MAFFS is contemplated, AND current and/or predicted fire weather forecasts include any red flag warnings within or adjacent to the FIRE DANGER RATING zones rated as “EXTREME.” ALERT in this procedure is defined as the period of time it takes to assemble all necessary resources and personnel from the time of request from OES to MILITARY to the time of deployment. This is predicated on all non-MILITARY resources being in place to meet the same time of deployment as the MILITARY. MAFFS ALERT PROCEDURES FOR MILITARY 1. CDF places an order for an ALERT of the two Channel Islands MAFFS through normal dispatch channels to the CDF Sacramento Fire Protection Duty Chief. (See CDF Procedure 8100-009.) The alert request must clearly indicate if a possible activation would require deployment to a location other than Channel Islands. Deployment to another location requires a minimum of two additional aircraft and flight crews. 2. Once the CDF Sacramento Fire Protection Duty Chief receives Director’s approval, he will advise the CDF Region Command Center to request Sacramento OES to issue a mission number and ALERT the Channel Islands MAFFS. 3. OES notifies the MILITARY Emergency Operations Center. (MILITARY JOC). 4. MILITARY JOC notifies key staff of mission approval and acceptance. 5. MILITARY JOC notifies 146th AW. - 75 - 6. 146th AW notifies key staff. The above notifications constitute about one hour. 7. 146th recalls required personnel to the base to prepare for mission: Flight crews (Support Aircraft if necessary) Maintenance and supply personnel POL and aerial port personnel Command and control personnel Time required for recall: three hours. 8. Aircraft are prepared for MAFFS mission by removing external fuel tanks and painting aircraft IAW FOREST SERVICE directives. Time required: Four hours. 9. Aircraft pre-flighted and fueled. Time required: Three hours. 10. Load and test MAFFS. Time required: Two hours. TOTAL HOURS REQUIRED: 13 Hours The estimated 13 hours for these activities is based on ideal conditions and are dependent on the time of day or day of week (duty day/hour vs. non-duty day/hour) that the request is submitted. RESOURCE/PERSONNEL REQUIRED AND ASSOCIATED COSTS: A. No additional resources are required which would incur any cost to maintain Alert Phase. B. Initial minimum personnel required to maintain Alert Phase are as follows: Aircrew: Three officers and three enlisted per aircraft. Ground Crew: Ten enlisted per aircraft. Command and Control: Three officers and four enlisted. 11. The MAFFS placed on ALERT status will be staged ONLY at Channel Islands. Once ACTIVATED, MAFFS may be moved to another base closer to the point of intended use. Deployment to another location requires a minimum of two additional aircraft and flight crews. 12. Region Command Center initiates requests for the following personnel and equipment to respond to Channel Islands: - 76 - A. One CDF MAFFS Liaison Officer (MLO) (request one from the FOREST SERVICE if no CDF MLO is available). Liaison Officer will respond with MAFFS if they are later dispatched to operate from another base. The following should be requested and instructed to respond to the base where it is anticipated that the MAFFS ships will be operating from: B. One CDF MAFFS Air Tanker Base Manager and One Safety Officer (request one from the FOREST SERVICE if no CDF Air Tanker Base Manager or Safety Officer is available). C. One retardant vendor Technical Representative and portable mixing base. This procedure provides the ability to respond MAFFS to fires in California in a relatively short period of time (four hours or less), and yet keeps expenses to a minimum. As the situation develops, the MAFFS could go to a full state or federal activation with all of the necessary MAFFS support staff. The operation could be relocated, as the situation develops in order to reduce turnaround times. MAFFS are placed on ALERT status based on an anticipated need, not a planned need. The MAFFS cannot fly without an MLO present at the MAFFS operation site, and a MAFFS Air Tanker Base Manager is required to run the MAFFS air tanker base. Thus the need for these positions in the initial ALERT. F. MISCELLANEOUS CONDITIONS 1. The United States of America shall not be liable for any damage incident to the performance of work under this exhibit to CDF or MILITARY or any landowners for any damage, personal injury, or death occurring in consequence of the performance of this agreement, and to the extent authorized by law, CDF and MILITARY agree to defend and hold harmless the United States of America from any claims arising as a result of this Agreement. The following reimbursement rates apply to the Cooperative Agreement among the State of California, Military Department, the California Department of Forestry and Fire Protection, the United States Department of Interior, Bureau of Land Management, California State Office, the Department of Agriculture, United States Forest Service, Pacific Southwest Region and the United States Department of Interior, National Parks Service, Pacific West Region, and the Governor's Office of Emergency Services entered into on January 1, 2000. - 77 - RATES EFFECTIVE JANUARY 1, 2000 ARE: MILITARY POSITIONS AND DAILY FIRE PAY RATES FOR SUPPORT OF FOREST AGENCIES MILITARY POSITION TITLE MILITARY GRADE DAILY FIRE PAY Military Field Commander Off (O4-O6) $251.12 Liaison Officer (CalMAC) Off (O4-O6) $251.12 Agency Representative (Forest level and Off (O4-O6) $251.12 higher) Physician (MC/MD) Off (O1-O6) $251.12 Veterinarian Off (O1-O6) $251.12 Assistant Military Field Commander Off (O3-O6) $231.80 Registered Nurse Off (O1-O6) $231.80 Physician’s Assistant WO/Off (W1-W4, O1-O6) $231.80 Senior Command Representative (Home Off (O4-O6) $231.80 Station) Chief Nurse Off (O4-O6) $231.80 Pharmacist Off (O1-O6) $231.80 Operations Officer Off (O4-O6) $222.14 Hospital Wardmaster Off (O4-O6) $222.14 Clinical Specialist (LVN) Enl (E5-E7) $222.14 Hospital Senior Enlisted Enl (E8-E9) $222.14 Incident Base Camp First Sergeant Enl (E7-E9) $222.14 Meteorological Analyst (Air) WO/Off $222.14 Meteorological Technician (Army) WO/Off $222.14 Truckmaster Enl (E7-E9) $222.14 Heavy Special Equipment Operator/Driver, Includes: Bulldozer Enl (E3-E8) $222.14 Grader, Roadgrader, Scooploader, Crane Microwave Communications Team Chief Enl/Off (E7-E9, O1-O6) $222.14 Logistics Officer Off (O4-O6) $222.14 Administrative Officer Off (O4-O6) $222.14 Communications Officer Off (O4-O6) $222.14 Air Operations Officer (Air/Army) Off (O4-O6) $222.14 Public Affairs Officer Off (O4-O6) $222.14 Personnel Officer Off (O4-O6) $222.14 Comptroller Officer Off (O4-O6) $222.14 Maintenance Officer Off (O4-O6) $222.14 Medical Maintenance Officer Off (O4-O6) $222.14 Supply Officer Off (O4-O6) $222.14 Finance Officer Off (O4-O6) $222.14 Moral Services Officer Off (O4-O6) $216.94 Survey Officer (Ground) Off (O4-O6) $216.94 Mess Officer (Food Service) Off (O4-O6) $216.94 Transportation Officer Off (O4-O6) $216.94 Chaplain Off (O1-O6) $216.94 Casualty Officer Off (O4-O6) $216.94 - 78 - MILITARY POSITION TITLE MILITARY GRADE DAILY FIRE PAY Heavy Equipment Operator (vehicles over $212.48 5 tons, 5-ton tractor/trailer, 20-ton dump or Enl (E3-E8) larger) Site Supervisor Microwave Enl (E6-E8) $212.48 Communications Air Crash Rescue Specialist Enl (E3-E8) $212.48 Food Service Advisor (Mass Care) WO (W1-W4) $212.48 CCTV Team Chief Enl (E6-E8) $212.48 UPAC Technician Enl (E7-E8) $212.48 Medical X-Ray Technician Enl/WO (E4-E9, W1-W4) $212.48 Biomedical Equipment Repair Technician Enl (E3-E7) $212.48 Air Traffic Controller Enl (E3-E7) $212.48 Logistics Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Administrative Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Operations Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Communications Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Air Operations Officer/NCOIC (Air/Army) Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Public Affairs Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Personnel Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Maintenance Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Medical Maintenance Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Supply Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Mess Officer/NCOIC (Food Service) Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Transportation Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Casualty Officer/NCOIC Enl-Off (E7-E9, W3-W4, O1-O4) $212.48 Vehicle Dispatcher/NCOIC Enl (E7-E9) $212.48 Food Service/NCOIC Enl (E7-E9) $212.48 Comptroller/NCOIC Enl (E7-E9) $212.48 Finance/NCOIC Enl (E7-E9) $212.48 Moral Service/NCOIC Enl (E7-E9) $212.48 Survey/NCOIC Enl (E7-E9) $212.48 Wrecker Driver/Operator Enl (E3-E7) $183.50 Equipment Inspector (Technical) Enl/WO (E7-E9, W1-W4) $183.50 Medic (91B) (EMT-II) Enl (E3-E7) $183.50 Pharmacist Specialist Enl (E3-E8) $183.50 Electronic Technician Enl (E3-E8) $183.50 Survey Section Chief Enl (E3-E8) $183.50 Aviation Refueler Enl (E3-E8) $183.50 MAFFS Aircraft Refueler Enl (E3-E8) $183.50 IDT Coordinator Enl/WO (E7-E9, W1-W4) $183.50 Logistics Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Administrative Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Operations Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Communications Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Air Operations Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Public Affairs Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Personnel Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Comptroller Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Maintenance Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Maintenance Team Leader Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Mess Officer/NCO (Food Service) Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Medical Maintenance Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Supply Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Transportation Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 - 79 - MILITARY POSITION TITLE MILITARY GRADE DAILY FIRE PAY Finance Officer/NCO Enl-Off (E6-E8, W1-W2, O1-O3) $183.50 Moral Services NCO Enl (E5-E6) $183.50 Survey NCO (Ground) Enl (E5-E6) $183.50 Casualty NCO Enl (E5-E6) $183.50 Vehicle Dispatcher NCO Enl (E5-E6) $183.50 Mess Sergeant Enl (E5-E7) $183.50 Driver Medium Vehicle (2 ½ to 5-ton Enl (E2-E7) $173.85 cargo/dump with/without trailer) st nd Cook (1 and 2 ) Enl (E5-E7) $173.85 Bus Driver Enl (E3-E7) $173.85 Chaplain Assistant Enl (E3-E8) $173.85 Veterinarian Assistant Enl (E3-E8) $173.85 Vehicle Dispatcher Enl (E3-E4) $173.85 Programmer NCOIC Enl (E5-E7) $173.85 Assistant Mess Sergeant Enl (E4-E6) $173.85 Convoy Escort Driver Enl (E3-E7) $173.85 SDO/NCO Enl-Off $173.85 Logistics NCO/Specialist Enl (E3-E6) $173.85 Administrative NCO/Specialist Enl (E3-E6) $173.85 Operations NCO/Specialist Enl (E3-E6) $173.85 Communications NCO/Specialist Enl (E3-E6) $173.85 Air Operations NCO/Specialist (Air/Army) Enl (E3-E6) $173.85 Public Affairs NCO/Specialist Enl (E3-E6) $173.85 Personnel NCO/Specialist Enl (E3-E6) $173.85 Maintenance NCO/Specialist Enl (E3-E6) $173.85 Medical Maintenance NCO/Specialist Enl (E3-E6) $173.85 Supply NCO/Specialist Enl (E3-E6) $173.85 Finance NCO/Specialist Enl (E3-E6) $173.85 Morale Services NCO/Specialist Enl (E3-E6) $173.85 Survey NCO/Specialist (Ground) Enl (E3-E6) $173.85 Transportation NCO/Specialist Enl (E3-E6) $173.85 Casualty NCO/Specialist Enl (E3-E6) $173.85 Vehicle Dispatcher NCO/Specialist Enl (E3-E6) $173.85 Food Service NCO/Specialist Enl (E3-E6) $173.85 Maintenance Team NCO/Specialist Enl (E3-E6) $173.85 Shower Operator/Mechanic Enl (E3-E6) $173.85 Laundry Operator/Mechanic Enl (E3-E6) $173.85 Water Tank Operator/Driver Enl (E2-E7) $173.85 POL Specialist (Ground) Enl (E2-E7) $173.85 Driver Light Vehicle (1/4 to 5/4-ton vehicle) Enl (E2-E7) $164.19 Administrative Specialist Enl (E2-E6) $164.19 Radio Operator/RTTY Enl (E2-E6) $164.19 Wire/Telephone Chief Enl (E4-E6) $164.19 ATC Maintenance NCO Enl (E5-E7) $164.19 Generator Operator/Mechanic Enl (E2-E6) $164.19 Medic (91A) Enl (E3-E7) $164.19 Vehicle Mechanic Enl (E2-E6) $164.19 Vehicle Lubrication Specialist Enl (E2-E6) $164.19 Survey Instrument Operator Enl (E2-E5) $164.19 Survey Computer/Recorder Enl (E2-E5) $164.19 Meteorological Crewperson Enl (E2-E6) $164.19 Finance Specialist Enl (E2-E6) $164.19 Public Affairs Specialist Enl (E2-E6) $164.19 Radio Operations (Aviation) Enl (E2-E6) $164.19 - 80 - MILITARY POSITION TITLE MILITARY GRADE DAILY FIRE PAY Administrative Assistant (Clerk Typist) Enl (E2-E5) $154.54 Cook Helper Enl (E2-E5) $154.54 Supply Specialist Enl (E2-E5) $154.54 Radio Operator Enl (E2-E5) $154.54 Switchboard Operator Enl (E2-E5) $154.54 Subsistence Specialist Enl (E2-E5) $154.54 TAMMS Clerk/Specialist Enl (E2-E5) $154.54 TOPO Instrument Repairman Enl (E2-E5) $154.54 Console Operator Enl (E2-E5) $154.54 Medical Equipment Repairman Enl (E2-E5) $154.54 Aircraft Pilot WO/Off (W1-W4, O1-O6) $237.16 Aircraft Co-Pilot WO/Off (W1-W4, O1-O6) $237.16 Maintenance Test Pilot (Qualified) WO/Off (W1-W4, O1-O6) $237.16 Air Observation Pilot WO/Off (W1-W4, O1-O6) $237.16 Navigator (Overwater Flight) WO/Off (W1-W4, O1-O6) $237.16 Aircraft Relief Pilot WO/Off (W1-W4, O1-O6) $237.16 Aircraft Flight Engineer Enl (E3-E9) $212.48 Loadmaster (Includes MAFFS) Enl (E3-E9) $212.48 Para-Rescue Team Enl (E3-E9) $212.48 Crew Chief (Flight Status) Enl (E3-E8) $193.17 Aviation Technical Inspector Enl/WO (E5-E9, W1-W4) $193.17 Aviation Radiological Person Enl/WO (E5-E9, W1-W4) $193.17 Aircraft Mechanic (Fixed/Rotor) Enl (E3-E8) $183.50 Aircraft Crewman (Fixed/Rotor) Enl (E3-E9) $183.50 Flight Observer (NCO/Specialist) Enl (E3-E9) $183.50 Approved by: STATE OF CALIFORNIA DEPARTMENT OF FORESTRY MILITARY DEPARTMENT AND FIRE PROTECTION ON BEHALF OF THE FOREST AGENCIES By: By: /s/ Glen Newman /s/ Paul Monroe GLEN NEWMAN PAUL MONROE STAFF CHIEF THE ADJUTANT GENERAL Cooperative Fire Programs Date: March 9, 2000 Date: March 22, 2000 - 81 - C. North Carolina Agreement AGREEMENT BETWEEN NORTH CAROLINA DEPARTMENT OF NATURAL RESOURCES AND COMMUNITY DEVELOPMENT DIVISION OF FOREST RESOURCES AND FOREST SERVICE, UNITED STATES DEPARTMENT OF AGRICULTURE This agreement, made and entered into by and between the Forest Service, United States Department of Agriculture, hereinafter referred to as the Forest Service, and the North Carolina Division of Forest Resources, hereinafter referred to as the State, under the provisions of the Act of April 24, 1950 (16 U.S.C. 572 and 580 and MAC operation order 36-85, Volant Forest). WITNESSETH: WHEREAS, the Forest Service maintains Modular Airborne Fire Fighting System equipment Modular Airborne Fire Fighting System (MAFFS) for use in fire suppression, and WHEREAS, the State desires to utilize the Modular Airborne Fire Fighting System equipment and services of the Forest Service in emergency situations, and WHEREAS, it is the desire of both parties to minimize response time in the deployment of the Modular Airborne Fire Fighting system equipment. NOW THEREFORE, in consideration of the above premises, the parties hereto agree as follows: THE FOREST SERVICE SHALL: 1. Provide two Modular Airborne Fire Fighting systems for temporary use by the State in wildfire emergency situations. When the Forest Service has need of the Modular Airborne Fire Fighting System for its own use, the Forest Service will redirect it to Federal Service. 2. Furnish qualified United States Forest Service Modular Airborne Fire Fighting System Liaison Officers and Airtankers Base Managers for each activation request by the State. State may provide qualified airtanker base managers. 3. Upon request, furnish qualified Airtanker Coordinators to the State at each activation. A qualified State Airtanker Coordinator may be assigned to the Modular Airborne Fire Fighting System units. 4. Retain ownership of the two Modular Airborne Fire Fighting Systems. 5. Bill the State for salaries and expenses of the Forest Service Liaison Officer and, when assigned, Airtanker Coordinator, Airtanker Base Manager, maintenance personnel and other assigned staff. - 82 - THE STATE WILL: 1. Notify the Forest Service, Region 8, Fire and Aviation, immediately upon activation of the Modular Airborne Fire Fighting System. 2. Use only Forest Service – approved retardants. 3. Acquire updated communications (radios and harness) to meet joint Forest Service/State airtanker radio communication requirements. 4. Return the Modular Airborne Fire Fighting System units to the Forest Service in the same condition as received. All maintenance and operating costs will be paid by the State, to include salary and expenses of MAFFS maintenance personnel. 5. Upon presentation of a Bill for Collection, reimburse the Forest Service for salaries and expenses, including overhead, of the Liaison Officer, maintenance personnel, and when applicable Airtanker Coordinators, support staff and Airtanker Base Manager. Reimbursement to the Forest Service shall be made payable to the USDA Forest Service, for deposit to the appropriation originally obligated. Mail to: Collection Officer, USDA Forest Service, Room 890, 1720 Peachtree Road, N.W., Atlanta, GA 30367. 6. Ensure that the Modular Airborne Fire Fighting System Operating Plan is followed. 7. Operate the Modular Airborne Fire Fighting System under all conditions outlined in the CINCMAC Operation Order 36-85 Volant Forest or as updated by Modular Airborne Fire Fighting System Operating Plan. 8. Use only qualified maintenance personnel identified in the Modular Airborne Fire Fighting Operating Plan. 9. Designate a Division of Forest Resources representative to coordinate with Mission Commander and Forest Service Liaison at base operations. IT IS MUTUALLY AGREED: 1. Forest Service/State will jointly determine what suitable and available aircraft are located within two hours of the Raleigh, North Carolina area. 2. When multiple structures are involved or immediately threatened and all local area (2 hour time frame) airtankers are committed and other contract aircraft (outside local area) cannot be moved in to the local area within 2 hours, the Governor of North Carolina (State Forester), through the Division of Emergency Management, may order the Carolina National Guard C-130’s at Charlotte, North Carolina activated for airtanker assignment under the State Mutual Aid Agreement. Forest Service agrees that when this activation takes place, the two Modular Airborne Fire Fighting System units assigned and located at Charlotte, North Carolina will be included in the activation order. 3. The Raleigh, North Carolina, Division of Forestry Headquarters will be the principle unit to approve the activation request after they assure themselves that the contract airtanker fleet (State and Forest Service) is committed and/or unavailable. - 83 - 4. Any additional Modular Airborne Fire Fighting System requests will come through normal channels and be requested from National Interagency Fire Center (NIFC). 5. Media releases will be jointly issued by the State and Forest Service during the activation and any event prior to activation. 6. Modular Airborne Fire Fighting Systems liaison will be established during all activation. 7. The State and the North Carolina Air National Guard may use the Modular Airborne Fire Fighting System Units for non-fire training exercises upon request and approval of US Forest Service Director of Fire and Aviation, Atlanta. MISCELLANEOUS CONDITIONS: 1. No member of, or Delegate to, Congress or Resident Commissioner shall be admitted to any share or part of this agreement, or to any benefit that may arise therefrom; but this provision shall not be constructed to extend to this agreement if made with a corporation for its general benefit. 2. Either party may terminate the agreement by providing 30 days written notice: Unless terminated by written notice, this agreement will remain in force indefinitely. 3. The United States of America shall not be liable for any damage incident to the performance of work under this agreement and the State expressly waives any and all claims against the United States of America for any loss, damage, personal injury or death occurring in consequence of the performance of this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the last date written below. July 13, 1988 /s/ Director, (State Forester) Division of Forest Resources July 28, 1988 /s/ Regional Forester, Southern (Signatures on File with FS, National Interagency Fire Center, Boise, ID) - 84 - D. Wyoming Agreement COLLECTION AGREEMENT BETWEEN WYOMING STATE FORESTRY DIVISION AND FOREST SERVICE, UNITED STATES DEPARTMENT OF AGRICULTURE 97-CC-109 This Collection Agreement is made and entered into by and between the Wyoming State Forestry Division, hereinafter referred to as the State, and the Forest Service, United States Department of Agriculture, hereinafter referred to as the Forest Service, under the provisions of the Department of Agriculture Organic Act of 1944, (16 U.S.C. 580) and ACC operations order 36-95, Coronet Forest. The Forest Service previously entered into an Interagency Cooperative Fire Protection Agreement (#1102-0005-96-013, April 9, 1996) with the State of Wyoming in accordance with Acts of Congress and Wyoming Revised Statutes. That agreement remains in effect. I. PURPOSE The purpose of this instrument is to initiate an agreement whereby the Forest Service will make available its Modular Airborne Fire Fighting System (MAFFS) to the State air National Guard unit. Both the State and the Forest Service have a strong interest in the control of wildfire emergency situations. Both parties wish to minimize response time in the deployment of the MAFFS equipment. The State desires to utilize the MAFFS equipment and the services of Forest Service personnel in support of MAFFS equipment in emergency situations II. THE STATE SHALL: 1. Notify the Forest Service, Fire and Aviation at the National Interagency Fire Center (NIFC), to request activation of the MAFFS. 2. Use only Forest service approved retardants. 3. Maintain up-to-date communication equipment (radios and harness) to meet joint Forest Service/State Airtanker radio communication requirements. 4. Return the MAFFS units to the Forest Service in the same condition as received. All maintenance and operating costs will be paid by the State, to include salary and expenses of MAFFS maintenance personnel. The point of return will be the base from which the stored MAFFS units were mobilized. 5. Upon presentation of a Bill for Collection, reimburse the Forest Service for salaries and expenses, including overhead, of the Liaison Officer, maintenance personnel and, when applicable, Airtanker Coordinators, support staff, and Airtanker Base Manager. Reimbursement - 85 - to the Forest Service shall be made payable to the USDA, Forest Service, for deposit to the appropriation originally obligated. Mail to: Collection Officer, USDA, Forest Service, Rocky Mountain Fiscal Officer, PO Box 25127, Lakewood, CO 80225. Any Forest Service bills for collection will be sent to the State Forester at the address listed under Part IV, number 15, Principal Contacts. 6. Ensure that the MAFFS Operating Plan is followed. 7. Operate the MAFFS under all conditions outlined in the ACCOPORD 36-95 Coronet Forest, 12/95 or as updated by the MAFFS Operating Plan. 8. Use only qualified maintenance personnel identified in the USDA, Forest Service MAFFS Operating Plan prepared by NIFC. 9. Designate a State Forestry Division representative to coordinate with Mission Commander and MAFFS Liaison at base of operations. 10. Hold Harmless. The State hereby agrees to defend and hold harmless the USDA, Forest Service, its representatives or employees, from any damage incident to the performance of the work resulting from, related to, or arising from this instrument. III. THE FOREST SERVICE SHALL: 1. Upon receipt of a request through the National Interagency Fire Center (NIFC), provide two MAFFS for temporary use by the State in Wyoming in wildfire emergency situations. When the Forest Service has need of the MAFFS for other emergency uses, the Forest Service will redirect to Federal Service through established channels. 2. Furnish qualified MAFFS Liaison Officers and Airtanker Base Managers for each activation requested by the State. The State may provide qualified Airtanker base managers. 3. Upon request, furnish qualified Airtanker Coordinators to the State at each activation. A qualified State Airtanker Coordinator may be assigned to the MAFFS units. 4. Retain ownership of the MAFFS. 5. Bill the State for reimbursement of salaries and expenses of the Forest Service Liaison Officer and, when assigned, Airtanker Coordinator (leadplane pilot and aircraft), Airtanker Base Manager, maintenance personnel, and other assigned staff as outlined in the Operating Plan ordering procedures. IV. IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN THE PARTIES THAT: 1. This agreement can only be activated when multiple structures are involved or immediately threatened and all local area (2 hour time frame) airtankers are committed and other aircraft (outside local areas) cannot be moved in to the local area within 2 hours. In these circumstances, the Governor of Wyoming, through Wyoming’s Emergency Management, may order the Wyoming National Guard C-130’s at Cheyenne, Wyoming, activated for airtanker assignment under the current Memorandum of Understanding. Forest Service agrees that when this activation takes place, the two MAFFS units assigned and located at Cheyenne, Wyoming may be included in the activation order. - 86 - 2. Forest Service at NIFC in coordination with the State will jointly determine what suitable and available aircraft are located within two hours of the Cheyenne, Wyoming area. 3. The State Forestry Division Headquarters will be the principle unit to approve the activation request after they assure themselves that the contract Airtanker fleet (State and Forest Service) is committed and/or unavailable. 4. Any additional MAFFS requests will come through normal channels and be requested from NIFC. 5. All media releases involving MAFFS will be jointly issued by the State and Forest Service during, or prior to, activation. 6. MAFFS liaisons will be established during all activations. 7. The State and The Wyoming Air National Guard may use the MAFFS Units for non-fire training exercises upon request and approval of the Forest Service Director at NIFC. 8. Only aerial Combat Command personnel and Forest Service authorized personnel essential to the mission will be transported aboard the aircraft during training or fire missions. 9. In accordance with the MAFFS Operating Plan, use of a MAFFS qualified Airtanker Coordinator (leadplane) is required for all fire operations. 10 MODIFICATION. Modifications within the scope of the instrument shall be made by mutual consent of the parties, by the issuance of a written modification, signed and dated by both parties, prior to any changes being performed. The Forest Service is not obligated to fund any changes not properly approved in advance. 11. ACCESS TO RECORDS. Give the Forest Service or Comptroller General, through any authorized representative, access to and the right to examine all books, papers, or documents relate to this instrument. 12. PARTICIPATION IN SIMILAR ACTIVITIES. This instrument in no way restricts the Forest Service or the Cooperator(s) from participating in similar activities with other public or private agencies, organizations, and individuals. 13. RESTRICTION FOR DELEGATES. Pursuant to Section 22, Title 41, United States Code, no member of, or Delegate to, Congress shall be admitted to any share or part of this instrument, or any benefits that may arise therefrom. 14. COMPLETION DATE. This instrument is executed as of the last date shown below and expires on April 1, 2002, at which time it will be subject to review, renewal, or expiration. 15. PRINCIPAL CONTACTS. The principal contacts for this instrument are: National MAFFS Liaison Officer State Forester USDA Forest Service Wyoming State Forestry Division National Interagency Fire Center 1100 West 22nd Street - 87 - 3833 S. Development Ave. Cheyenne, Wyoming 82002 Boise, Idaho 83705-5354 (307) 777-7586 (208) 387-5604 16. REFUNDS. Contributions authorized for use by the Forest Service, which are not spent or obligated for project(s) approved under this instrument, will be refunded to the cooperator or authorized for use for new projects by the cooperator. 17. TERMINATION. Either party(s), in writing, may terminate the instrument in whole, or in part, at any time before the date of expiration. The Forest Service shall not incur any new obligations for the terminated portion of the instrument after the effective date and shall cancel as many obligations as is possible. Full credit shall be allowed for Forest expenses and all non-cancelable obligations properly incurred up to the effective date of termination. Excess funds shall be refunded within 60 days after the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the last date written below. 04/21/97 1/25/97 DENNIS W. PENDLETON, (Date) Administrator, National MAFFS Liaison Officer Wyoming State Forestry Division USDA, Forest Service Note: Signatures are on file with the USDA Forest Service - NIFC - 88 -
"MODULAR AIRBORNE FIREFIGHTING SYSTEM"