SENIOR PROJECT FUNDRAISERS OR DRIVES

							Senior Project Fundraisers or Drives

Guidelines for collecting money or items
 If you are considering doing an on-campus fundraiser, you must meet with Andy Denney and get her
approval. This needs to be done even before you turn in your proposal to your teacher or SPA.

 Get Andy Denney’s signature here: __________________________________________________.

 Fundraising can only be done for non-profit 501(c) 3 organizations such as the American Heart
Association (School Board policy).

 Do not filter money through a personal account or open a separate account specifically for this
project. Checks may not be written to students or parents. Depending on the project, checks will be
written either to the specific Shorecrest non-profit account (ex: senior class) or directly to the non-profit
organization (ex: Food Lifeline)

 Decide whether you are doing an “on campus” or “off campus” fundraiser. An “on campus”
fundraiser includes anything associated with Shorecrest such as: the use of the high school name, and/or
a location on school or district property.

ON-CAMPUS Guidelines for Fundraisers or Drives
(NOTE – No bake sales will be approved effective April 2011)
 Complete “ASB Fund-Raising Request Form” and submit to Ms. Denney. The activities coordinator must approve all
fundraising; the school board will be notified of all fundraising activity.

 Shorecrest wants to avoid “fundraising fatigue” and will approve a limited number of fundraisers throughout the year. To get
yours approved, make sure you check with Ms. Denney early for approval.

 All money must be collected and deposited daily with Ms. Denney. Check out a cash box if money is collected. Funds
should NEVER be taken home or stored in a classroom. Full accounting (reconciliation form) must be turned in with your
financial report.

 If approved, you will need to work closely with Ms. Denney to make sure that all district guidelines are followed – they are
not all listed here.

 Once a project has been completed, provide a fundraising report to Ms. Denney immediately. Good record keeping is the key
to easy reporting. Include all minutes, if any, copies of student accounting sheets, and any other pertinent information with your
final report. These reports come under close scrutiny by the state auditor so please be thorough.


OFF-CAMPUS Guidelines for Fundraisers or Drives
 You may state “High School Senior Project” but not use Shorecrest’s name.

 Students may not use a school team or club name nor suggest representation verbally nor wear a school uniform during
personal or private fundraising (WAC 391-138-015).

 All collected money must be deposited regularly with the non-profit organization. (checks shall be made out only to the
organization, not to your personal account)

 It is a good idea to work with the organization to which you are donating money. Oftentimes they can sponsor your event or
fundraising and give you support.