[… & …]'s Wedding Budget TBD Prepared by Beth Helmstetter Events / 818.238.7070 / www.bethhelmstetter.com Estimated Budget Estimated Budget Vendor Name as of 4.14.08 with Upgrades Based on X Guests STATIONERY Save-the-dates $0.00 Invitations $0.00 Calligraphy $0.00 Postage $0.00 Placecards/Menus/Programs $0.00 TOTAL STATIONERY $0.00 ATTIRE Dress Bride's Accessories Groom's Attire TOTAL ATTIRE WEDDING Planner Ceremony Venue Reception Venue Photographer 2nd Photographer Stylist Dress Pressing Marriage License Ceremony Chairs Ceremony Entertainment Ceremony Flowers Personal Flowers Clergy Cocktail Hour Linens Cocktail Hour Décor Florals Set & Strike Cocktail Hour Entertainment Catering Alcohol Cappucino Maker Cake Ice Sculpture Chargers Dinner Chairs Dinner Linens Dinner Entertainment Russian Entertainment Dinner Décor Lighting & Dance Floor Furniture for Lounge area
Beth Helmstetter
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL WEDDING ACCOMODATIONS Hotel Room for Bride & Groom TOTAL ACCOMODATIONS
$0.00
$0.00
$0.00
TOTAL EVENT ESTIMATE AS OF 1.29.08
$0.00
$0.00
Actual
Over/(Under) Paid Deposit
Balance Due
$0
$0
$0.00
$0.00
XX
PRE-PLANNING Set Date Determine Budget
PHASE ONE: COMPLETED BY MARCH 1st
PHASE ONE (A): Building the Team Determine Venue for Ceremony Determine Venue for Reception Hire Photographer Hire Videographer Hire Florist Hire Lighting Company Hire Cake Designer Hire Caterer Hire Hair & Makeup Stylist Secure Minister for Ceremony Hire Ceremony Musician Hire Cocktail hour Entertainment (If Having) Hire Reception & Dinner Entertainment Begin Shopping for Bride's Attire Begin Thinking about Groom's Attire Choose Invitations Secure Rehearsal Dinner Location PHASE TWO (B): Logistics Develop Tentative Timeline for wedding day Determine Travel Plans for Honeymoon
PHASE TWO: COMPLETED BY 4.24.08 (NO LATER THAN 30 DAYS BEFORE WEDDING)
PHASE TWO (A): Details STATIONERY: Choose Rehearsal dinner Invitations Choose Programs Choose Placecards & Menus FLOWERS, DÉCOR, LINENS & LIGHTING: Finalize Personal Flowers for Ceremony Finalize Ceremony Flowers & Decor for Ceremony Finalize Cocktail Hour Décor Finalize Reception Décor PHOTOGRAPHY & VIDEOGRAPHY Complete Must Have Shot List Finalize Timing for photography & videography coverage VENUE & CATERING Develop Floor plan for Reception Choose Menu for Rehearsal Dinner/Welcome Dinner
Choose Menu for Cocktail Hour Choose Menu for Reception Choose Cake Flavor & Design Choose Bar Menu including wines to be offered during dinner and must have beverages Choose Champagne for Toast (If having) CEREMONY ENTERTAINMENT Select Music for Ceremony including: ~Prelude ~Seating of Parents ~Bride's Entrance ~Interlude (Optional) ~Recessional RECEPTION ENTERTAINMENT Begin working on a must play list for band Begin working on a do not play list Select Music for the following moments (if having): ~First Dance ~Father/Daughter Dance ~Mother/Son Dance ~Cake Cutting ~Open Dance Floor ~Last Dance Determine who will give toasts at reception Miscellaneous activities TBD BEAUTY & ATTIRE Trial Run with Stylist Get final dress fitting for gown PHASE TWO (B): Logistics Finalize Wedding Day Timeline Finalize Wedding Ceremony Outline for Ceremony Finalize flow of reception Create Seating Chart for Reception once RSVPs come in Apply for marriage license PHASE TWO (C): Taking Care of the Guests Choose wedding favors (if having) Choose welcome gifts (if having) PHASE THREE: 2 weeks before the wedding Final Meetings Meet with Beth to review final details Meet with vendors one last time for your comfort level. If you do not want to meet, Beth will meet on your behalf or we can schedule the week before the wedding
DETAILS: 5.24.08
NOTES:
Timing as of 11.21.07 Friday, May 23rd, 2008 Time TBD Rehearsal Time TBD Dinner with family and/or guests THE BIG DAY, Saturday, May 24th, 2008 MORNING Lisa & Girls at spa or brunch (if desired) Time TBD Hair & Makeup to begin for bridal party Time TBD Hair & Makeup to begin with Ashley Time TBD Lisa to finish with hair & makeup Time TBD Lisa to dress Time TBD Photographer to take pictures with Lisa and bridal party Time TBD Brad to begin dressing/Photographer's assistant to take candidswith Brad Time TBD Ceremony to begin Time TBD Family portraits Time TBD Cocktail Hour to begin Time TBD Lisa & Brad to take couple's portraits Time TBD Grand Entrance Time TBD First Dance Time TBD Grace (If Having) Time TBD First Course Time TBD Toasts Time TBD Entrée Time TBD Cake Cutting Time TBD Father/Daughter Dance & Mother/Son Dance Time TBD Open Dance Floor Time TBD Last Dance Time TBD Event Conclusion ***Other Entertainment TBD
Guest List Tracker Name Address
City, State, Zip
Phone #
Email
Formal Name
Casual Name
Invitation Sent
RSVP
# Attending
Bridal Shower Bachelor Party
Bachelor/ette Party
Rehearsal Dinner
Engagement Gifts FROM
GIFT
THANK YOU SENT
Bridal Shower Gifts FROM
GIFT
THANK YOU SENT
Bachelor/Bachelorette Party Gifts FROM
GIFT
THANK YOU SENT
Wedding Gifts FROM
GIFT
THANK YOU SENT