Google_Docs by yaoyufang




Google Docs
How Do I Get There? Go to, then click on the “more” drop down at the top left of
the screen, then click on “Documents.”

Create documents, spreadsheets and presentations online

Create basic documents from scratch or start from a template .
You can easily do all the basics, including making bulleted lists, sorting by columns, adding tables,
images, comments, formulas, changing fonts and more. And it's free.

Upload your existing files.
Google Docs accepts most popular file formats, including DOC, XLS, ODT, ODS, RTF, CSV, PPT,
etc. So go ahead and upload your existing files.

Familiar desktop feel makes editing a breeze.
Just click the toolbar buttons to bold, underline, indent, change font or number format, change cell
background color and so on.


Here are some samples of the many types of templates you can use:

Circles Résumé – Represent your job search clearly and effectively using this modern résumé. This
design is mirrored in the corresponding Circles Cover Letter. Search for "Circles" to find other
templates in this set.

Family Budget Planner – A yearly budget spreadsheet for family budget planning, including a
detailed list of income and expense categories.

Service Invoice – General purpose invoice template for service providers.


Share and collaborate in real time

Choose who can access your documents.
Just enter the email addresses of the people with whom you want to share a given document and
send them an invitation.

Share instantly.
Anyone you've invited to either edit or view your document, spreadsheet or presentation can access
it as soon as they sign in.

Edit and present with others in real time.
Multiple people can view and make changes at the same time. There's an on-screen chat window for
spreadsheets, and document revisions show you exactly who changed what and when. Viewing a
presentation together is a breeze, as anyone joined in a presentation can automatically follow along
with the presenter.


Safely store and organize your work

Edit and access from anywhere.
There's nothing to download; you access your documents, spreadsheets and presentations from any
computer with an Internet connection and a standard browser. And it's free.

Safely store your work.
Online storage and auto-save mean you needn't fear local hard drive failures or power outages.

Easily save and export copies.
You can save your documents and spreadsheets to your own computer in DOC, XLS, CSV, ODS,
ODT, PDF, RTF and HTML formats.

Organize your documents.
Easily find your documents by organizing them into folders. Drag and drop your documents into as
many folders as you want.


Control who can see your documents

Publish your work as a web page.
You can publish your documents online with one click, as normal-looking web pages, without having
to learn anything new.

Control who can see your pages.
You can publish to the entire world, just a few people or no one – it's up to you. (You can also un-
publish at any time.)

Post your documents to your blog.
Once you've created a document, you can post it to your blog.

Publish within your company or group.
With Google Apps, it's even easier to share important documents, spreadsheets and presentations
within your company or group.


Read user examples

            Jorge Lepervanche, MBA 2009 candidate, Hult International Business School
            Google Docs has helped me and my MBA study group prepare our weekly
            assignments and schedules. After a couple of weeks of forgetting assignments and
            readings, the study group decided to establish a schedule system to stay on track.

            Enter Google Docs. We created a spreadsheet in which we share deadlines and
            assignment details (for example, whether it's a group or an individual task; if it requires
            write-ups, presentations, or just preparation).
            Every team member updates the spreadsheet. We meet on Fridays to review the
            assignments for the next week and arrange meetings. The spreadsheet is available to
            all of us all the time and any updates are done in one place.

            Any other solutions we initially tried required us to buy software, upload and download
            files, or send emails back and forth (impractical and annoying!). Google Docs turned
            out to be the perfect solution. I even saw that another group replicated the idea. Thank
            you Google, for a smart and great product!
            Example group schedule

            Andrew                    blogger,
            Andrew Spittle, student blogger, Whitman College
            I'm a student entering my freshman year of college at Whitman College and use
            Google Docs for nearly everything. I use it to post to my blog, do writing assignments,
            type notes for reading assignments and many other things.

            I love it even more than I used to because if I'm somewhere without my MacBook and I
            need to take some notes on a computer I can easily do it... Thanks for all the work you
            do to keep Google products great.


Getting to know Google Docs: Google Docs basics

Here's what you can do with documents:

       Upload Word documents, OpenOffice, RTF, HTML or text files – or create documents from
       Easily format your documents, spell-check them, etc.
       Invite others by email to edit or view your documents.
       Edit documents online with whomever you choose.
       View your document’s revision history and roll back to any version.

       Publish documents online to the world, as web pages or post documents to your blog.
       Download documents to your desktop as Word, OpenOffice, RTF, PDF, HTML or zip.
       Email your documents out as attachments.

Check out the Google documents Getting Started Guide

Here's what you can do with spreadsheets:

       Import .xls, .csv, .txt and .ods formatted data.
       Export .xls, .csv, .txt and .ods formatted data and PDF and HTML files.
       Use formatting and formula editing so you can calculate results and make your data look the
       way you want it.
       Chat in real time with others who are editing your spreadsheet.
       Embed a spreadsheet, or individual sheets of your spreadsheet, in your blog or website.

Check out the Google spreadsheets Getting Started Guide

Here's what you can do with presentations:

       Share and edit presentations with your friends and coworkers.
       Import existing presentations in .ppt and .pps file types.
       Download your presentations as a PDF, a PPT, or a TXT file.
       Easily edit your presentations.
       Insert images and videos, and format your slides to fit your preferences.
       Allow real-time viewing of presentations, online, from separate remote locations.
       Publish and embed your presentations in a website, allowing access to a wide audience.


Getting to know Google Docs: Size limits
In a nutshell

       o   Docs: Each doc can have a maximum size of 500K, plus up to 2MB per embedded image.
       o   Spreadsheets: Each can be up to 256 columns, 200,000 cells, or 100 sheets--whichever is
           reached first. There's no limit on rows.
       o   Presentations: Files in .ppt and .pps formats can have a maximum size of 10MB or 200
           slides; files uploaded from the Web can be up to 2MB; emailed files can be up to 500K.
       o   PDFs: You can store up to 10MB per PDF from your computer and 2MB from the Web in
           your Docs list, up to 100 PDFs.

Uploading and exporting: Uploading files
To upload a document, spreadsheet, or presentation, follow these steps:

    1.   Click the Upload button at the top of the sidebar in your Docs list page.
    2.         Browse.
         Click Browse
    3.   Select the document, spreadsheet, or presentation you'd like to open.
    4.         Open.
         Click Open
    5.                 File.
         Click Upload File The uploaded file appears in your Docs list.

When uploading, please keep the following in mind:

         You can only upload certain file types:

                o   For spreadsheets: .xls, .xlsx, .ods, .csv, .tsv, .txt, .tsb
                o   For documents: .doc, .docx, .html, plain text (.txt), .rtf
                o   For presentations: .ppt, .pps

You can also upload .pdf files to your Docs list.

Emailing documents in to Google Docs
If you'd prefer, you can email your documents in to Google Docs. This is a quick way to import many
documents at once, and you can use this feature as an add-on to how you currently collaborate with
others. For example, you can add your unique Email-In address when you pass around documents.

The option to email your documents in to Google Docs isn't available for spreadsheets or PDF files.

    View instruction on how to email documents and presentations in to Google Docs.


What's new in Google Docs?
We're still working to make Google Docs a better place, and we're listening closely to your
suggestions. If you have anything you'd like to tell us, don't hesitate to let us know, and keep
checking back for additions and improvements.

Just Launched:

Forms improvements
We've added a new question type (grid), support for right-to-left languages in forms, and a new color
scheme for the forms summary. Also, you can now pre-populate form fields with URL parameters,
and if you use Google Apps, you can create forms which require sign-in to access. Learn more

Translate document
You can now translate an entire document into over 40 languages. Learn more

Solve improvements
Now your target cell can include the =sum() and =sumproduct() functions. Learn more

Export images into .xls files
Now you can export images from spreadsheets when exporting in .xls format. Learn more


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