COUNCIL MEETING MINUTES Wednesday, March 18, 2009
ARIA I – BCS 2972
7:00 p.m. –#702
110 Brew Street
Port Moody, BC V3H 0E4
STRATA COUNCIL ATTENDANCE: REGRETS:
2008/2009 Peter Viau Mohammed (Mike) Talepourazad
Lynda Askew Johnny Lee
PRESIDENT Scott Holliday
MikeTalepourazad - #2702
VICE-PRESIDENT Joanna Alexander, Baywest Management Corporation
Peter Viau - #702
(1) CALL TO ORDER
Lynda Askew - #1504 The meeting was called to order at 7:10 p.m. A quorum was
Scott Holliday - #1205 (2) ADOPTION OF PREVIOUS MINUTES
Following review of the Minutes of the Council Meeting held February
DECORATIN//DFECENCIES 18, 2009 and there being no errors or omissions noted, it was
Glen Hobbis - #2506 MOVED/SECONDED to approve the Minutes as prepared and
Johnny Lee - #2106 (3) COMMITTEE REPORTS
Roy McGrath –Non-Resident
Joanna Alexander Council reviewed the maintenance report as prepared by the Site
Manager and noted the following:
Direct Phone: (604) 592-3545
email@example.com The laminated glass in elevator 2 was broken. Council would like to
Fax: (604) 592-6110 advise all Owners this incident cost the Strata Corporation $1,060 to
replace. Council is unsure whether this was an accident or an act of
Accountant vandalism. To assist in these and other security matters in the future
Malou Cruz – (604) 592-3542 council is considering improving the security camera coverage in and
firstname.lastname@example.org around the lobby/elevator area.
BAYWEST MANAGEMENT 3.2 COMMON AREA DEFICIENCIES
13520 78TH AVENUE
The Committee is continuing to work to complete noted deficiencies.
SURREY, B.C. V3W 8J6
The painting that was recently done is not satisfactory to Council.
Phone: (604) 591-6060 Council has submitted photographs and a description to the Developer
for further consideration.
The limited common property (LCP) warranty insurance policy for Aria
1 states that coverage for the first 15-month period for all materials
and labour expires October 16, 2009. In May 2009, Council and the
Strata Manager will be distributing a questionnaire to all Owners. This
form must be completed and returned by the date noted on the
Questionnaire. This information will be compiled and submitted to National Home Warranty prior to October 16,
With regards to in-suite issues owners are reminded the contact is email@example.com. If owners have
an inquiry with regards to the parking or storage lockers, please direct your inquiries to
(4) BUSINESS ARISING FROM PREVIOUS MINUTES
The Council President was not in attendance at this meeting and therefore approval of the Latham’s Mechanical
contract was tabled.
4.2 ALTERNATE INSURANCE ENQUIRIES
In preparation for the August Annual General Meeting and 2009/2010 budget preparation, the Strata Manager
made enquiries as to the feasibility considering alternate insurance providers. As this is an airspace parcel, it is
in the best interest of the Strata to have coverage with a provider that covers not only the residential, but also
the commercial side of the building. Presently, AON is the broker for the residential and the commercial side.
For now, Council has decided to remain with AON.
(5) FINANCIAL REPORT
5.1 FINANCIAL STATEMENTS
The Financial Statements for the month of February 2009 have not been reviewed by the Treasurer and
therefore this item was tabled to the next Council Meeting.
5.2 ACCOUNTS RECEIVABLE
Council would like to remind Owners pursuant to Bylaw 1 - Payment of Strata Fees
(1) An Owner must pay Strata Fees on or before the first day of the month to which the Strata Fees relate.
(2) If an Owner is late in paying his or her Strata Fees, the Owner must pay to the Strata Corporation
interest on the late payment in the amount of 10% per annum, compounded annually and calculated on
a monthly basis commencing from the date the payment was due and continuing until the last day of the
month in which it is paid.
(3) When arrears of Strata Fees exceed 2 monthly payments, a lien will be placed by the Strata Corporation
on the strata lot involved at the Owner’s expense, for the total monies due, including all legal and other
The Strata Manager was directed by Council to take all measures to collect on outstanding accounts.
Correspondence was received from unit 1908.
Council and the Strata Manager have received several calls regarding the recent BC Hydro bills. It is important
for all Owners to know that the BC Hydro bills are the responsibility of the individual Owner. Neither council, nor
the Strata Manager has any jurisdiction over these If you feel your bill is excessively high, the site manager
(Oxana) who can be reached at (778) 688-1379, can assist you in taking a unit meter reading. Once this is
done, you can provide the meter reading to BC Hydro and they will address your concerns.
(7) NEW BUSINESS
7.1 SHAW CABLE
Residents are now able to view the feed from the security camera installed at the front door buzzer. Viewing is
available on channel 116 or channel 339 (digital). For those residents who do not have Shaw, you can obtain
the service by requesting the basic service package from Shaw Cable.
7.2 RENTING YOUR UNITS
Several owners are choosing to rent their Units. There are certain risks with rental properties. If you are an
Owner who is choosing to rent your suite, Council highly recommends you consider reviewing the information
from the Landlord and Tenant Board, 1-888-332-3234. Here you can obtain the correct and suitable Rental
Agreements that should be used. These will protect owner and tenant. In addition, owners who rent their suite
must provide the Strata Corporation a Form K. Finally, there is a $200 move-in fee for any change of
occupancy other than the initial move-in. This fee will be charged to your account once the move is scheduled.
7.3 VISITOR PARKING
There are several repeat violators of the Visitor Parking and Council has decided they will begin towing in the
evening, in the hope that this will stop residents who are using these visitor spots for personal use. If Owners
would like additional parking stalls, you can request them from firstname.lastname@example.org. Many residents in
the building are renting additional stalls for an approximate fee of $80 a month. For residents who continue to
use the Visitor Parking space incorrectly, Council is considering implementing an $80 per night fine, as well as
Council would like to have the windows cleaned. They reviewed the quotation to have them done, and felt the
price of $5230.00 is reasonable. However, Council is not sure if it is within the budget for this year. The Strata
Manager was directed to review the budget and determine if this can be done in the next few months. In the
interim, it was MOVED/SECONDED to have the windows in the lobby area cleaned for a quoted price of $260.
7.5 CARPET CLEANING
To have the carpets on all floors cleaned at this time would be costly. It was MOVED/SECONDED to accept a
quote from EBM Janitorial Services to clean 8 floors that require immediate attention. CARRIED
7.6 CANADA DAY CELEBRATION
Any resident wishing to partake in Canada Day Celebration planning, please contact your Strata Manager.
7.7 COMMUNITY POLICING OFFICE
There is a new Community Policing Office now open in the Newport Village. Please take advantage of this
community service and speak with them about your security and safety concerns.
There being no further business, the meeting was adjourned at 8:40 p.m.
The next scheduled Council Meeting is set for April 15, 2009 at 7:00 p.m.
Please be advised you should retain copies of Council and General Meeting Minutes for a period of 2