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Minutes
Arizona Western College
District Governing Board Meeting – Regular Meeting with Executive Session
June 14, 2011
Arizona Western College, Yuma, Arizona
Board Members Present:
Dr. Marjorie Barcomb
Steve Shadle
Randy Hartless
Alicia Valdez
Absent:
Pam Stroud
Others present:
Dr. Glenn Mayle, President
Laurel Adair, Executive Assistant to the President and the District Governing Board
Paul Neuman, Vice President for Information Technology
Dan Hann, Vice President for Administrative Services
Linda Elliott-Nelson, Dean of Instruction
Dr. Mary Schaal, Director of Institutional Effectiveness, Research and Grants
Dr. Llewellyn Young, Dean of Enrollment and Advisement Services
Denise Sweet-McGregor, Executive Director of the AWC Foundation
Carole Coleman, Associate Vice President, Business Services
Ruth Whisler, Human Resources Director
Mary Kay Harton, Dean of Student Development
Dr. Larry Gould, NAU-Yuma, Associate Vice President and Campus Executive Officer
Brandon Smith, Helpdesk Technician
Marie Stubbs, Administrative Secretary, Humanities, Classified Association Representative
Bill Smith, Director of Facilities Management & Planning
Lori Stofft, Director of Public Relations and Marketing
Cecilia Vigil, Professor of Biology, Faculty Association Representative to the Board
Dr. Marjorie Barcomb called the meeting to order at 9:00 a.m.
Introduction of guests/visitors/new employees by Ruth Whisler, HR director: Dr. Llewellyn Young, the only
person in the audience who is not listed as giving a report.
Approval of minutes M/S/Carried Shadle/Valdez
Adoption of the Agenda – no motion to approve.
President Mayle pointed out that the public hearing must occur at 10 a.m. wherever we are on the agenda;
recess for public hearing
Correspondence – none.
Call to the Audience – no response.
Student Government Association Report – none.
Arizona Association of District Governing Boards (AADGB) – Randy Hartless – no report because there
has been no meeting since last district governing board meeting.
Classified Association – Marie Stubbs, Administrative Secretary for Humanities, representing the Classified
Association reported –
• By-laws passed; submitted to Dan Hann June 8 – awaiting approval;
• Blackboard shell for classified association members which provides access to meeting dates and times
for all 12 months are scheduled and available;
• July 21 meeting is scheduled with an agenda including update on time cards;
• Alcohol Awareness participation in October;
• More workshops for classified at professional in-service day; want 8 options available including jobs,
management and stress management.
Faculty report – Dr. Cecilia Vigil, Professor of Biology and Faculty Association Representative, reported –
• AWC Mission
• K-20 – Child Development Learning Lab Activities
• K-20 - Elementary and Middle School involvement
• K-20 – High School involvement
• K-20 – Partners – Northern Arizona University, Arizona State University, and University of Arizona
• AWC Serves the Community through radiologic technology, nursing, fire academy, etc.
• Business and Liberal Arts Department Christine Hawkey writes articles for the Yuma Sun; Dr. Mo
acted as “Introductory Scholar and Facilitator” for the author Charles Bowden on his new book
“Murder City”; Mary Sue Depuy judged at a debate between Kofa and Gila Ridge High School debate
teams at the Freedom Library’s Annual Recognition and Scholarship Award Ceremony;
• Science, Math and Agriculture Division – Ted Martinez participated at the Sustainability Fair; Holly
Clements helped host the Yuma District FFA Career Development Day; Cecilia Vigil facilitated Field
Trips to Black Canyon on the Colorado River and Science Club trip to Belize;
• Humanities – Angel Luna – art students participated in Art Beat in the Yuma Community; Ellen Riek
Co-organized AWC Writing Center & NAU-Yuma Science Club “Student Showcase”; Steven Lund
presented at Southwest Conference on Language Teaching;
• Honors – Liz Renaud taught Honors 285-001 Honors Capstone Project;
• Distance Education – busy completing evaluations; preparing Camp Yuma training; developing the
Distance Education training brochures; presenting training to a variety of groups and developing
rubrics for best practices for distance delivery.
• Career and Technology – Cookie Little nursing program faculty and students provided First Aid
Services for Yuma School District #1; San Colton – AWC SkillsUSA Welding Students Won Gold,
Silver and Bronze at Arizona Championships; Victoria Holas – Radiologic Technology presented
scientific exhibits;
• LaPaz County – various community agencies (University of Arizona Extension, La Paz Career Center)
will be partnering with AWC for space/equipment for summer activities for youth in Parker and
Quartzsite; offering several “mini courses” for 8-12 year old youth that have been very well received;
began working with JTED for next spring, C.N.A. Course to include high school students; Quartzsite
has scheduled art and jewelry making classes for local school kids participating in the town of
Quartzsite Summer Recreation Program and are presently seeking student sponsors to help with their
tuition; received new piano keyboards and 5 headphone sets due to a donation from the local VBW;
developing some new personal enrichment courses.
Board member Shadle complimented Cecilia Vigil stating, “That was the FINEST faculty report we’ve
ever had.”
It was announced that Cecilia Vigil has accepted an Interim Associate Dean position for Science, Math and
Agriculture so this was her last faculty association report to the district governing board.
Human Resources, Ruth Whisler reported -
A. Candidates for contractual positions:
Xenia V. Conquy, Professor of Geosciences; Stephen M. Eckert, Director of Maintenance and
Operations; Nicole D. Harral, Coordinator of Financial Aid-Technical; Steven G. Hayes,
Radiologic Technology Clinical Coordinator; Kyle A. Isaacs, Outreach Services
Coordinator/Assistant Men’s Basketball Coach (10-month position); Megan E. Lahti, Professor of
Biology; Curtis N. Peterson, AWC/NAU-Yuma Violence Prevention Program Coordinator/Dr.
Eric Soulsby, Vice President for Academic and Student Services.
Contracts approved M/S/C Valdez/Hartless
B. Separation from employment
Anton Morrisette, Senior System Analyst; Gary Shipman, Director of Housing & Student Life (1
year temporary); Gordon Scott McLean, Professor of Speech Communication; M/S/C
Shadle/Valdez
Retiring Cynthia Johnson, Professor of Mathematics; and Marcus L. Johnson, Dean of Career and
Technical Education.
C. Review of unfilled positions. PA career and advisement services – consensus meeting today
KAWC morning edition – interviews on Monday June 20.
SPOTLIGHT - Solar Project, Parker Vocational Center, Wellton Learning Center Spotlight – Bill Smith/Dan
Hann –
• La Paz vocational center update –
• $897,000 - Asbestos abatement, restroom upgrade, replace floor coverings, structural steel
support to code, roof membrane, building façade improvements and parking improvements
• $9,230,000 - Remodel entire building to current code and utilize back lot for parking
• Bid demolition of building to clean slab and use as parking for short term
• $3,600,000 - Build community meeting space and PERS classrooms on clean slab leaving half of slab
for parking
• $6,986,400 - Build entire new building using clean slab footprint and utilizing back lot for parking
• Rental income of $900 per month for PERS would cover the asbestos abatement in two years; Board
member Hartless suggested it might benefit to do abatement; would have to do abatement even if
demolished;
• Bill Smith explained if doing the abatement creates a requirement to bring everything including rest
rooms up to current code; Board member Shadle suggests putting a bid out to demo the building;
President Mayle recommended including abatement as part of the bid process taking the building right
down to the parking lot concrete slab.
• Wellton Learning Center Update
• Solar Array Installation Update
2011-2012 COLLEGE-WIDE OBJECTIVES
COLLEGE-WIDE OBJECTIVE 1
• Explore the feasibility of implementing an on-line data gathering platform as a tool to efficiently assess
institutional and instructional effectiveness, and measure program/student outcomes to improve student
learning and meet national accreditation requirements.
COLLEGE-WIDE OBJECTIVE 2
• Complete the installation of the 5 megawatt solar array. Market the test and incubation sites for research
and development and explore funding opportunities to build an Alternative Energy Technology Center.
COLLEGE-WIDE OBJECTIVE 3
• To reduce expenses, maximize resources, and raise awareness about AWC's solar array, renewable
curriculum and other efforts, AWC will nurture a spirit of sustainability across campus, including vigorous
support of the AWC Sustainability Council, membership in regional and national associations, and
exploration of sustainable options for our students, faculty and staff.
COLLEGE-WIDE OBJECTIVE 4
• Increase linkages, pathways and articulation from applied sciences and career and technical
education, to STEM disciplines, in order to enhance student access to STEM career opportunities and
transfer for baccalaureate studies. Provide assistance and College input into the plan for the Yuma
County Joint Technological Education District (JTED), and implement the Early College STEAM
Academy in partnership with the Yuma Union High School District.
COLLEGE-WIDE OBJECTIVE 5
• Increase student success in first attempted developmental course(s) and subsequent success in first
college-level course(s) in Math and English.
COLLEGE-WIDE OBJECTIVE 6
• Award contract for the construction of the Wellton Learning Center for completion in Spring 2012.
COLLEGE-WIDE OBJECTIVE 7
• To better serve recreation and athletic demands in the Yuma area and investigate the feasibility of
women’s soccer and men’s and women’s golf.
Objective #11 from the 2010-2011 College-wide Objectives was “To better serve recreation and athletic
demands in the Yuma area and investigate the feasibility of women’s soccer and men’s and women’s golf.”
Dan Hann reported that we continue to work toward the development of new soccer fields in partnership with
City of Yuma and community members. The objective did not move forward because we were unable to
resolve the water issue and the City reallocated the $800,000 towards other projects. Bill Smith and Dan Hann
have worked with the elementary and high school to resolve the water issue and now have a plan to get water
to the proposed field site. We are working with the new facilities director at the high school and have a
commitment from the water user district to supply the water. Vice President Dan Hann reported the plan is to
run another pipe to the high school and add an additional pumping station as well as the piping. A
Memorandum of Understanding will be developed with the High School. Now that the water issue is resolved,
it is now time to go back to the city for further discussion on reallocating the $800,000 back to the soccer
project. The college set aside $200,000 towards the project. Bill Smith and Dan Hann will continue
conversations with APS about setting poles which is a $1.1 million dollar project. Board members want to
include college wide objective #11 regarding soccer and golf from last year to college wide objective #7 for
2011-2012.
10:00 a.m. Cecilia Vigil left the meeting; Bill Smith left the meeting.
10:00 recess out of regular session to go into public hearing.
Public hearing for budget at 10:00 a.m.
Vice President Dan Hann reported that the publication periods in Yuma and La Paz counties have been met,
along with the truth in taxation notice. There were no inquiries and no contact from Yuma or La Paz taxpayers
with questions or concerns. Dan Hann summarized the budget.
Roll Call Vote for approval of the budget:
Move out of public hearing into special meeting
Roll call vote
Randy Hartless – yes
Alicia Valdez – yes
Steve Shadle – yes
Dr. Marjorie Barcomb – yes
Pam Stroud – absent
10:13 a.m. Recess out of special meeting back to regular session
2011-2012 College-wide Objectives will be on the agenda for approval at August DGB meeting.
Consideration to hold a telephone district governing board meeting in July. Dr. Mayle suggested that the
district governing board not schedule a July meeting unless it is determined such a meeting is necessary, at
which time the board members will be polled as to availability to determine a suitable date for a telephone
board meeting. M/S/Carried Shadle/Hartless
Consideration for Authorization to Make Post Year-End budget Reductions to the combined current
operating and plant funds to reduce budgeted expenditures to actual expenditures for the fiscal year
ending June 30, 2011. The calculation for the expenditure limitation allows districts to reduce their budgeted
expenditure amounts to actual. This allows the district to carry forward its unused exclusions to future periods.
M/S/carried Shadle/Valdez
Consideration to rename the San Luis Learning Center. 18 years ago, on this date, June 14, 1993, Alicia
Valdez embarked on an exciting journey. She was appointed to complete the unexpired term of Reuben Perez.
Due to her 18 years of service on the District Governing Board, it is recommended that the San Luis Learning
Center be renamed the “Alicia Valdez Learning Center” at a special dedication ceremony.
With pleasure, M/S/Carried Shadle/Hartless
Board member Valdez reported that this is actually her 25th anniversary being involved with AWC. She served
on Presidential Advisory Council before becoming a board member.
Consideration to Amend Intergovernmental Agreement with the City of Yuma. The District Governing
Board approved the re-conveyance of 20 acres of land to the city of Yuma for a Regional Public Safety
Training Facility and entered into an Intergovernmental Agreement (IGA) on May 13, 1997. The City of
Yuma wishes to amend the IGA to include the construction of a Police Substation on this land. The
Administration supports the inclusion of the Police substation in the amended IGA. The City of Yuma will
work with the Bureau of Reclamation in amending its original land dedication to include the Police Substation.
M/S/Carried Shadle/Valdez.
Voucher Approval M/S/Carried Valdez/Shadle
10:20 a.m. break
10:35 a.m. reconvene
President’s Reports
• Dr. Larry Gould, NAU-Yuma, Associate Vice President and Campus Executive Officer reported -
Arizona Western College can now be on transportation authority board; Robert Pickels requested
Yuma County Transportation authority requested the college to select a representative to attend the
Monday meetings; Dr. Gould will provide a list of the scheduled meetings; there will now be
representation from both AWC and Cocopah; Wellton, San Luis and City of Yuma already
representation as does NAU-Yuma;
• Working with Vice President Bryan Doak to hire a transfer advisor specifically for business
administration and education degree seeking students which will further blend 2 + 2 into a true four
year experience; the new employee will be trained by AWC and NAU – located on 3rd floor of 3C
Building;
• Harry Hengl is the new incoming president of NAU Foundation and among his first tasks is to carve
out separate area for NAU-Yuma specific which will ease some of the tensions and issues people have
locally to ensure NAU donations stay in Yuma for local support as a subset of the larger NAU
foundation; Both Larry and Harry are providing “seed money” for that project;
• May 19, 2008 Dr. Gould arrived in Yuma and is now starting his fourth year; commitments to the
Yuma community include service on the Airport Commission; Chamber of Commerce; Rotary, and
other civic organizations.
Information Technology Services, Vice President Paul Neuman reported –
• Continued presentation on the solar program;
• Showed various views of the webcams.
10:49 a.m. Dr. Gould left the meeting
Student Services, Mary Kay Harton, Dean of Student Development (on behalf of Vice President Bryan Doak)
reported -
• FTSE number summer 1116 students;
• FTSE number fall 3494 students;
• Averaging 6% increase in enrollment;
• New student orientation for August 13; already need 2 sessions; expecting over 400 students at
orientation; publicly thank Shara Roberts and Mandy Heil;
• 4 required sessions and a welcome event for all faculty, staff and students to kick off semester
• Student Activities Report – there were 240 programs offered that touched 6000 students
• Health services Report - working with University of Arizona – LGBTQ – working with students and
making AWC a welcoming campus for all our students;
• CAMP grant – received 190 applications with a goal of 40 for this residential program; full PELL
eligible for housing; already accepted 45 for fall semester;
• Housing Report – role modeling a learning community;
• Summer Bridge starts in July with 44 students (goal was 30);
• Capacity 347 for fall in housing; would love to provide a solar residence hall.
Institutional Effectiveness, Research and Grants, Dr. Mary Schaal reported –
• 2010-2011 year-end report – 48% increase in productivity this year over last;
• IERG one of the most highly effective teams on campus;
• Working on a number of projects during the summer;
• Data collection for state-wide longitudinal data system;
• Gainful employment and disclosure requirements just passed and must be in place by July 1;
• Finalizing 2 national benchmarking projects;
AWC Foundation, Denise Sweet McGregor, Executive Director reported –
• “Dreams to Reality” Campaign – seeking 100% participation from AWC employees; start on a small
level where even our students can participate;
• Alumni Association – volunteer support from Kayle Hawkey - rolling out the program in the fall;
• Received a $100,000 nursing scholarship which Ruth Whisler was involved in securing.
Marketing and Public Relations , Lori Stofft, Director reported –
• 1000 stories –archived stories;
• DGB DIGEST update - Taxation was topic in May issue and Steve Shadle will use it for an attorneys’
meeting; stories are also available on president’s website
• “Flip the Switch” date range October 23 – November 4;
• El Toro bowl December 3 Matadors and Caballeros – revenue split between Caballeros and AWC;
• Redesigning the AWC webpage; project broken into 3 phases; (1) Researching successful designs;
(2) Web survey with 300 respondents; (3) Usability test for the website polling current and potential
students to establish what is and what is not working;
• Communication - developing new linkage strategy and aesthetics.
Learning Services, Linda Elliott-Nelson, Dean of Instruction (on behalf of Vice President Dr. Linville)
• Running summer semester and prepping for fall semester;
• Dean’s letters mailed this week to students achieving GPA 3.5 carrying 12 credit hours or more;
• 600 students; 12% increase over previous spring;
• Distance education is one of the larger and faster growing areas – FTE up 26% in distance education;
head count up 53%;
• Cecilia Vigil talked about Child Development Learning Lab (CDLL); between end of March and end
of May – CDLL hosted 368 visitors in addition to faculty teaching there are education, nursing,
leadership, and family studies students;
• Personnel transitions – Dr. Vigil coming in as interim dean of the Science, Math and Agriculture
Division;
• Christina Hawkey will serve as interim for Business and Liberal Arts Division;
• Searching for a replacement for Dr. Marcus Johnson for Dean of Career and Technical Education;
• Conducting searches for faculty who have retired, resigned or back fill needs for those who have been
promoted;
• Fall start-up working with technology for non-credit aspect of transcripts;
• Camp Yuma 2011 is being planned for the technology professional development for faculty;
• First STEAM academy classes at Yuma high school to be offered in the fall semester; online; ITN out
of Parker and face-to-face with High School instructors vetted at certain levels teaching Math and
English.
Administrative Services, Vice President Dan Hann reported –
• DeAnza residence hall renovation moving ahead;
• Meeting with library staff regarding remodel plans;
• Maintenance on other residence halls going well;
• Auditors began on Yuma Area Benefits Consortium (YABC) and AWC;
• Intend to have direct deposit for travel reimbursements by the end of the month.
Yuma Education Consortium (YEC), Vice President Dan Hann reported –
• General information about YEC;
• High School is adopting Cambridge curriculum.
At 11:12 a.m. the board recessed out of regular session into executive session on motion by Shadle, second by
Valdez; carried. The board entered Executive Session at 11:12 a.m. authorized under A. R. S. 38-
431.03(A)(1) Personnel matters and A.R.S. 38.431.03(A)(3)(4) Legal matters, with the following people in
attendance - Board members Hartless, Valdez, Shadle, Barcomb; President Mayle, and Laurel Adair.
No motions or action taken during executive session. The Board moved out of executive session at 11:40 a.m.
on motion by Shadle, second by Valdez; motion carried. Lori Stofft, Director of Public Relations and
Marketing rejoined the regular meeting.
Consideration to Execute Continuing Contract with Dr. Glenn Mayle. Board member Steve Shadle
moved/Hartless seconded a motion to extend President Mayle’s contract to a 3-year rolling contract. Carried.
Next scheduled meeting August 9, 2011.
Move to adjourn at 11:41 a.m. on motion by Shadle, second by Valdez. Motion carried.
Respectfully submitted,
Laurel A. Adair, Recording Secretary
