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Infinitime Manual Ver. 5.0

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Infinitime Manual Ver. 5.0 Powered By Docstoc
					InfiniTime 6.0 Oracle Minimum System Requirements ............................................... 6
   Stand Alone Installation ............................................................................................... 6
   File Server/Oracle 9i Enterprise Server ..................................................................... 6
  Client Machine/Workstation........................................................................................ 6
Introduction........................................................................................................................ 7
   Managers Module ......................................................................................................... 7
   Employee Module.......................................................................................................... 8
   System Monitor ............................................................................................................. 9
  Time Conversion ......................................................................................................... 10
Installation of InfiniTime ............................................................................................. 11
   InfiniTime™ Network Server Install ........................................................................ 11
   Workstation Install ..................................................................................................... 30
   Upgrading The InfiniTime Server ......................................................................... 49
  Upgrading the InfiniTime Workstations ............................................................... 59
Configuration ................................................................................................................... 60
   Logging into InfiniTime™ ......................................................................................... 60
   Company Setup ........................................................................................................... 61
  Local Computer Settings ............................................................................................ 62
Policy Setup ...................................................................................................................... 63
   Accruals ....................................................................................................................... 65
   Breaks........................................................................................................................... 67
   Overtime ...................................................................................................................... 72
   Rounding Rules ........................................................................................................... 77
   Guarantee/Limit Hours .............................................................................................. 80
   Pay Cycle...................................................................................................................... 84
   Schedule Rules............................................................................................................. 87
   Policy Default Schedule .............................................................................................. 92
   Default Schedule Quick Copy Feature ...................................................................... 94
   Holiday Button ............................................................................................................ 95
   Holiday Update Form ................................................................................................. 96
  Payroll Override Button ........................................................................................... 101
Exception Types ............................................................................................................. 103
  Exception Type Update Form .................................................................................. 104
Shifts ............................................................................................................................... 105
   Shift Update Form .................................................................................................... 106
   Differential Pay ......................................................................................................... 107
  Shift Schedule ............................................................................................................ 108
Department Setup........................................................................................................... 110
   Department Update Form ........................................................................................ 111
  Department Default Schedule .................................................................................. 112
Groups ............................................................................................................................ 114
Backup ............................................................................................................................ 116
 Backup Options ......................................................................................................... 117
Employee Setup .............................................................................................................. 119
   General Tab ............................................................................................................... 120
   HR Profile .................................................................................................................. 122
   Login........................................................................................................................... 124
   Security Settings ........................................................................................................ 125
   Security Filters .......................................................................................................... 127
   Security Filter Continued ......................................................................................... 128
   Aternate Department And Badge Id’s .................................................................... 129
   Deductions ................................................................................................................. 130
   Deduction Update Form ........................................................................................... 131
   Accruals ..................................................................................................................... 132
   Groups ........................................................................................................................ 134
   Schedule Info. ............................................................................................................ 135
   Shifts ........................................................................................................................... 137
   Availability................................................................................................................. 138
   Trained Tasks ............................................................................................................ 139
   Other Information .................................................................................................... 140
   Holidays ..................................................................................................................... 142
  Comments .................................................................................................................. 148
Other Activity Type......................................................................................................... 149
Timecard Activity ........................................................................................................... 151
   Express View ............................................................................................................. 153
   List View .................................................................................................................... 154
   Activity Table Buttons .............................................................................................. 156
   Calculation Override ................................................................................................ 157
   Quick Punch .............................................................................................................. 158
   Supervisor Review .................................................................................................... 163
   Other Activity ............................................................................................................ 170
  Inserting Activity Using Inline Editing ................................................................... 171
InfiniTime Scheduler .................................................................................................. 173
   Availability................................................................................................................. 173
   Schedule Filters ......................................................................................................... 177
   Trained Tasked ......................................................................................................... 180
   Schedule Skeleton...................................................................................................... 182
   Global Schedule......................................................................................................... 186
  Quick Scheduler ........................................................................................................ 189
Reports ............................................................................................................................ 190
   Creating a Saved Report Selection Criteria ........................................................... 191
   Report Selection Criteria Update Form ................................................................. 192
   Printing Your Saved Report .................................................................................... 199
  Quick Print ................................................................................................................ 200
Creating A Custom Report ............................................................................................. 201
   Creating a New Report Category ............................................................................ 201
   Inserting a New Report ............................................................................................ 202
   Designing a New Report ........................................................................................... 204
   Modifying An Existing Report ................................................................................. 205
  Importing Reports .................................................................................................... 207
Import and Exporting Data ........................................................................................... 208
   Import Data ............................................................................................................... 209
  Finishing The Import Process .................................................................................. 226
Payroll Export ................................................................................................................ 227
  Payroll Export Update Form ................................................................................... 228
InfiniTime Escort ........................................................................................................ 238
   Creating a Desktop ................................................................................................... 239
   Escort Quick Assign Window .................................................................................. 242
   Adding Functionality to your Escort....................................................................... 245
   Adding Buttons.......................................................................................................... 248
   Positioning the Buttons ............................................................................................. 250
   Naming the Buttons .................................................................................................. 250
  Adding a Report to the Escort ................................................................................. 252
Tools ............................................................................................................................... 254
   Reposting Polled Information .................................................................................. 254
  Unassigned Punches .................................................................................................. 258
Employee Module........................................................................................................... 261
Appendix A ..................................................................................................................... 263
  Accruals Plus ............................................................................................................. 263
Appendix B ..................................................................................................................... 270
   Customizing InfiniTime™........................................................................................ 270
   Customizing the Employee Table ............................................................................ 270
   Customizing the Time Activity Window ................................................................. 275
    InfiniTime 6.0 Oracle Minimum System Requirements
Stand Alone Installation
OS: Windows NT4 Service Pack 6a, Windows 2000 Service Pack 3, or
Windows XP Professional Service Pack 1
*Windows 2003 Server-with Oracle 9.2 database only
CPU: Pentium III, 500-MHz or higher
RAM: 512-MB or higher
Free HD Space – 4GB or higher

Network Installation



File Server/Oracle 9i Enterprise Server
OS: Windows NT4 Service Pack 6a, Windows 2000 Service Pack 3, or
Windows XP Professional Service Pack 1
*Windows 2003 Server-with Oracle 9.2 database only
CPU: Pentium III, 1000 MHz (1 GB Processor) or Higher
Free HD Space – 6GB or higher
RAM: 768-MB or higher

Client Machine/Workstation
OS: Win9x, Windows NT4 Service Pack 6a, Windows 2000 Service Pack 3, or
Windows XP Professional Service Pack 1
Professional
CPU: Pentium II, 400-MHz
RAM: 256-MB or higher
Free HD Space – 400MB or higher


Materials
Please check your package for the following materials:
    Manual
    CD-ROM
                                    Introduction
Introduction to InfiniTime™
InfiniTime™ securely tracks, calculates and reports employee work hours using the
personal computer. The system collects data in “Real Time,” providing error free reports
and graphs. Traditional time sheet or time card calculations are unnecessary because the
system automatically calculates regular hours, overtime, vacation time, sick time, and
holidays. It is composed of three modules:

Managers Module




The Manager’s Module – allows you to customize the program to your company‟s
policies, employees, and departments. Allow administrators to print time sheets for all
employees, build schedules, and make any changes necessary. It controls all
administrative functions.
Employee Module




The Employee Module – is used on a daily basis for employees to record their hours,
print their own time sheets, view messages from administrators, and allows them to leave
a comment.
System Monitor




The System Monitor – loads in your computer‟s System Tray on all Windows Operating
Systems. It performs scheduled functions such as the InfiniTime™ backup. It also
monitors the computers serial port for bar code scanner activity. The System Monitor is
also responsible for maintaining the Housekeeping of the InfiniTime™ database.
Time Conversion

Time is typically displayed in hours and minutes, with each minute represented by 1/60th
of an hour. Since hourly wages are paid to the penny, or 1/100th of a dollar, InfiniTime™
converts the hours worked into a decimal format. In other words, each minute worked,
will equal six hundredths of an hour. Please refer to the table for common conversion:

Minutes                                        InfiniTime™ Conversion
1                                              0.06
10                                             0.17
15                                             0.25
30                                             0.50
45                                             0.75
60 (1 hour)                                    1.00

InfiniTime™ calculates payroll hours by providing the total amount of time worked in
total hours and in hundredths of an hour. This total elapsed time is calculated by figuring
the difference between a Clock-In and a Clock-Out. This is also known as a punch pair.
The Clock-In represents the starting time an employee begins work, and the Clock-Out
time represents the time an employee ends work. Breaks are counted as either Unpaid or
Paid and occur between a regular Clock-In and Clock-Out. Unpaid Breaks display the
time they occur and the total elapsed time between the clock-in/clock-out combinations.
Unpaid Breaks do not count towards the total time worked for the day. However, a Paid
Break displays the time the punches occur and will continue to accrue time towards the
hours for the day.

A punch pair is collectively referred to as Timecard Activity. InfiniTime™ utilizes Other
Activities that represent hours that are not worked, but paid to the employees as fringe
benefits. These activities include vacation time, sick time, paid holidays, funeral leave,
tips, jury duty, and personal time.
                          Installation of InfiniTime

InfiniTime™ Network Server Install

This installation covers the following operating systems: Windows NT 4.0, Windows
2000, and Windows XP pro.


     Technical Note: You MUST have your network configured prior to installing
 InfiniTime™. You need to have a shared drive from your server already mapped to
 each workstation. If you do not have this done, please do so before continuing with the
 installation.


To Map a Network Drive
    Double click Network Neighborhood; a list of computer names will appear.
    Double click the computer that is the server, or the computer that will act as your
     server, and one or more folders will appear.


      There should be a folder labeled “C”
      Right click this folder and choose Map Network Drive.
      Select the drive letter that you would like to assign this to, and ensure that the
       button Reconnect at logon is checked.
     Save your work and close all programs.
     Disable any anti-virus programs you may have running in the background.


   Technical Note: To avoid any potential conflicts during installation, close all
programs that are residing in your system tray.

   Make sure you are signed in as the administrator of the computer.
   Make sure that the computer that you are installing the software is fully
patched and all the critical updates from Microsoft are applied.


     Insert the InfiniTime™ disk in your computer‟s CD-ROM drive.
     If installation does not automatically begin, you will need to go to START,
      choose RUN, then type D:\Setup.exe (D:\ represents the CD-ROM drive, it may
      be different on your computer).
     When the Welcome Screen appears click the                       button.
   After you have read the Inception Technologies license agreement, click
                     if you agree.
   On the Customer Information screen, enter the following information the click
                  .
        User Name (Your name)
        Company Name
        InfiniTime™ Serial Number (located on the first page of this manual)
Select the components to be installed

      Typical – This is recommended for most computers and will install all the
       necessary files and shortcuts for the program.
      Custom – This will allow you to customize the setup of the program.
Custom Setup




  In the custom setup you can select what is to be installed.
       Printer Fonts – This will install the necessary fonts to use in the optional
          badge Printing Software.
       InfiniTime™ System Monitor Startup – this will install the System Monitor
          in the startup menu, and every time the computer is rebooted the System
          Monitor will load automatically.
       InfiniTime™ Employee and Manager Module Shortcuts – This will install
          the shortcuts.
       InfiniTime™ Employee and Manager Module Desktop Shortcuts – this
          will install the shortcuts on the desktop of the computer.
   Server Setup: Choosing this will install al the necessary data files and directories
    on a shared network drive. The server setup will also install the Oracle Enterprise
    Software.
   InfiniTime Update Setup: Choosing this will update the InfiniTime program
    files on the local drive. This setup DOES NOT launch the Oracle Server Setup.
    Do this install to only upgrade the server.
   Workstation Setup: Choosing this option will install the necessary files and
    directories on a client workstation. The workstation setup will also install the
    Oracle Client Software.
   On the Destination Folder Screen, select the folder where you want to install the
    program. The destination must be a local drive. If you want to change the folder
    click on Browse, choose your location, click OK, and then click                     .
    The default location is C:\Inception\InfiniTime\


   Technical Note: In doing the server install of InfiniTime™ the program files
and the data files need to be installed in the same drive.
   On the Data File Location Screen, please select where you would like to install
    the InfiniTime™ database files. This location must be your shared network drive.
    If you want to change the location, Click on Browse, choose your location, click
    OK, and then click                   .



   Technical Note: In doing the server install of InfiniTime™ the program files and
the data files need to be installed in the same drive.

  It is important that the machine that has the data files does not go to Standby
Mode or Hibernates both in Windows and BIOS.
   Click                  on the Select Program Folder Screen. This is the folder
    where the program will appear in your START, PROGRAMS menu.
      On the last screen, review your settings; then click   to begin the
       installation.




Insert Setup Disk 2 to continue
     DO NOT CLICK THE OK BUTTON UNTIL THE ORACLE HAS BEEN
   INSTALLED.


Oracle Install




The Oracle Installer will begin to gather information to begin the installation process of
the Oracle Enterprise Manager Module.
Oracle Services for Microsoft Transaction Server

The Oracle MTS Recovery Service accepts requests to resolve in-doubt MS DTC-
coordinated transactions started on this computer. Leave the default port number and
click               to continue.
This summary page displays all the components that the Oracle will install click on
              to continue.
Install process has started; this can take up to an hour to install Oracle Enterprise Edition.




In the middle of the installation it will ask to insert the Oracle disk 2. Insert InfiniTime‟s

disk 3 and click           to continue.
After Inserting disk 3, it will continue with the install. It will prompt you to insert
Oracle‟s disk 3.




Insert InfiniTime‟s disk 4 and click           to continue.
The installation will continue, once the installation is complete it will start to create the
database.
The Database Configuration Assistant will ask you to insert passwords for the SYS user
and the SYSTEM user. These users are used to access the database for the initial
connection to the database.

 The passwords that you should insert are:
 For SYS Password: DBA
 For SYSTEM Password: MANAGER1

    If these are not set correctly the program will not work correctly and extra
 steps will be need to fix the problem.




Now after Oracle installation is finished insert disk one then click the        button
to finish the workstation installation.
After it finishes install reboot computer.
Workstation Install

InfiniTime™ Workstation Install
This installation covers the following operating systems: Windows NT 4.0, Windows
2000, Windows XP pro, and Windows 9x.


     Technical Note: You MUST have your network configured prior to installing
 InfiniTime™. You need to have a shared drive from your server already mapped to
 each workstation. If you do not have this done, please do so before continuing with the
 installation.


To Map a Network Drive
    Double click Network Neighborhood; a list of computer names will appear.
    Double click the computer that is the server, or the computer that will act as your
     server, and one or more folders will appear.


      There should be a folder labeled “C”
      Right click this folder and choose Map Network Drive.
      Select the drive letter that you would like to assign this to, and ensure that the
       button Reconnect at logon is checked.
      Save your work and close all programs.
      Disable any anti-virus programs you may have running in the background.


    Technical Note: To avoid any potential conflicts during installation, close all
 programs that are residing in your system tray. For those that do not close,
 CTRL+ALT+DEL (Hold down the CTRL and ALT keys, then tap DEL) and end task
 on all items EXCEPT for Explorer and Systray.

    Make sure you are signed in as the administrator of the computer.


      Insert the InfiniTime™ disk in your computer‟s CD-ROM drive.
      If installation does not automatically begin, you will need to go to START,
       choose RUN, then type D:\Setup.exe (D:\ represents the CD-ROM drive, it may
       be different on your computer).
When the Welcome Screen appears click the                   button.
   After you have read the Inception Technologies license agreement, click
                     if you agree.
Select the components to be installed

      Typical – This is recommended for most computers and will install all the
       necessary files and shortcuts for the program.
      Custom – This will allow you to customize the setup of the program.
In the custom setup you can select what is to be installed.
     Printer Fonts – This will install the necessary fonts to use in the optional
        badge Printing Software.
     InfiniTime™ System Monitor Startup – this will install the System Monitor in
        the startup menu, and every time the computer is rebooted the System Monitor
        will load automatically.
     InfiniTime™ Employee and Manager Module Shortcuts – This will install the
        shortcuts.
     InfiniTime™ Employee and Manager Module Desktop Shortcuts – this will
        install the shortcuts on the desktop of the computer.




       In a workstation install you do not need to install the InfiniTime System
    Monitor in the Startup menu, Unless this workstation will be polling any
    readers.
   On the Destination Folder Screen, select the folder where you want to install the
    program. The destination must be a local drive. If you want to change the folder
    click on Browse, choose your location, click OK, and then click                     .
    The default location is C:\Inception\InfiniTime\
   On the Data File Location Screen, please select where you would like to install
    the InfiniTime™ database files. This location must be your shared network drive.
    If you want to change the location, Click on Browse, choose your location, click
    OK, and then click                      .
   If the data files are not on the detected or are not located on the location specified
    an error would pop up, click ok and enter the correct data file location.
   Click                  on the Select Program Folder Screen. This is the folder
    where the program will appear in your START, PROGRAMS menu.
    On the last screen, review your settings; then click   to begin the
     installation.




  DO NOT CLICK THE OK BUTTON UNTIL THE ORACLE HAS BEEN
INSTALLED.
Installation of the Oracle client software has started. After the Oracle client software has
been install it, now it is time to set the connection to the database.
Once the Oracle Net Configuration Assistant comes up, you need to create a net service
name. Click on No, I will create net service name myself. Then click              to
continue.
Since the Oracle version that is being installed is version 9i, click on Oracle8i or later
database or service, then click               to continue.
Now you must provide the service name. Type TCDBS and click   to
continue.
To communicate with the database across a network, a network protocol is used. Select
TCP and click              to continue.
To communicate with the database using the TCP/IP protocol, the database computer‟s
host name or computer‟s IP address is required. Type the IP address of the computer
holding the database.

A TCP/IP port number is also required. In most cases the standard port number should
be used. Click on use the standard port number of 1521, and then click           to
continue.
Now that you set were the database is located, you should test and verify that the Oracle
database can be reached. Click on Yes; perform a test, and then click               to
continue.
The Oracle Net Configuration Assistant connects with the database and tests successful
click on             to continue.


    If the test failed check the following:
    1.Make sure that the computer that is housing the database is online.
    2.Make sure that you can ping the computer that is housing the database.
    3.Make sure that the TCP port is not being used by another process, if it is change
         the port on the previous window.
Now it will ask you if you want to configure another net service name click NO then
click             to continue.
Once the Oracle Net Configuration is complete click on                     to continue.




Now after Oracle installation is finished insert disk one then click the                  button
to finish the workstation installation.




After it finishes install reboot computer.
Upgrading The InfiniTime Server




      Save your work and close all programs.
      Disable any anti-virus programs you may have running in the background.
      Make sure that all workstations that have InfiniTime have all instances of the
       program closed.


   Technical Note: To avoid any potential conflicts during installation, close all
programs that are residing in your system tray.

   Make sure you are signed in as the administrator of the computer.


      Insert the InfiniTime™ disk in your computer‟s CD-ROM drive.
      If installation does not automatically begin, you will need to go to START,
       choose RUN, then type D:\Setup.exe (D:\ represents the CD-ROM drive, it may
       be different on your computer).
      When the Welcome Screen appears click the                      button.
   After you have read the Inception Technologies license agreement, click
                     if you agree.
   On the Customer Information screen, enter the following information the click
                  .
        User Name (Your name)
        Company Name
        InfiniTime™ Serial Number (located on the first page of this manual)
Select the components to be installed

      Typical – This is recommended for most computers and will install all the
       necessary files and shortcuts for the program.
      Custom – This will allow you to customize the setup of the program.
Custom Setup




  In the custom setup you can select what is to be installed.
       Printer Fonts – This will install the necessary fonts to use in the optional
          badge Printing Software.
       InfiniTime™ System Monitor Startup – this will install the System Monitor in
          the startup menu, and every time the computer is rebooted the System Monitor
          will load automatically.
       InfiniTime™ Employee and Manager Module Shortcuts – This will install the
          shortcuts.
       InfiniTime™ Employee and Manager Module Desktop Shortcuts – this will
          install the shortcuts on the desktop of the computer.
   Server Setup: Choosing this will install al the necessary data files and directories
    on a shared network drive. The server setup will also install the Oracle Enterprise
    Software.
   InfiniTime Update Setup: Choosing this will update the InfiniTime program
    files on the local drive. This setup DOES NOT launch the Oracle Server Setup.
    Do this install to only upgrade the server.
   Workstation Setup: Choosing this option will install the necessary files and
    directories on a client workstation. The workstation setup will also install the
    Oracle Client Software.
Select InfiniTime Update Setup




      On the Destination Folder Screen, select the folder where you want to install the
       program. The destination must be a local drive. If you want to change the folder
       click on Browse, choose your location, click OK, and then click                     .
       The default location is C:\Inception\InfiniTime\
   On the Data File Location Screen, please select where you would like to install
    the InfiniTime™ database files. This location must be your shared network drive.
    If you want to change the location, Click on Browse, choose your location, click
    OK, and then click                   .



  It is important that the machine that has the data files does not go to Standby
Mode or Hibernates both in Windows and BIOS.
   Click                  on the Select Program Folder Screen. This is the folder
    where the program will appear in your START, PROGRAMS menu.
On the last screen, review your settings; then click   to begin the upgrade.




After it finishes install reboot computer.
Upgrading the InfiniTime Workstations

After the upgrade of the InfiniTime server go to a workstation and open the program as
usual this will begin the automatic upgrade of the workstation. The workstation will look
at the program update folder in the data location on the server and it will start to copy the
new upgraded files to workstation




   If the network path to the program update is wrong it will give you an error




Please make sure that the NetPath is correct. Check the TC32.ini file
                                  Configuration
Configuring InfiniTime™

InfiniTime™ must first be setup with your company‟s information before it can be used
on a daily basis.

After the installation there will be an InfiniTime™ folder on your desktop. Double click
this folder and it will reveal two icons: InfiniTime™ Manager‟s Module, InfiniTime™
Employee Module. You will need to begin by double clicking the Manager‟s Module.

Logging into InfiniTime™




InfiniTime™ uses a Login ID and Password to identify the System Administrator (or
super user.) The System Administrator is the person who has the responsibility and
access to all of the features provided within InfiniTime™.

InfiniTime™ is shipped with a default System Administrator. With this default
employee, there is a default Login ID and Password.

       Default Login ID and Password

       ID:            SYSTEMAD
       Password:      PASSWORD
The Login ID and Password are not case sensitive, so upper and lower case letters will
work. In the Login ID field type <SYSTEMAD> (do not include the <> keys,) then hit
TAB, or click in the password field, and type <PASSWORD>. Next, hit Enter or click
the OK button.

The default Login ID and Password should be changed for security purposes, but only
after you have created a new super user to take its place. You will also notice throughout
the system, that the same windows can be accessed in multiple ways so as to let you
choose which option you are most comfortable with.

Company Setup




Company setup can be done by clicking on the Company Icon, or going to Company
Menu, choosing Setup, then Company Information.




The General Tab is where you enter your company‟s general information
Company: This field has been filled during installation and cannot be changed.
Address: Type your company‟s address.
City: Type the name of the city your company is in.
State/County: Type the state or county your company is in.
Zip/Postal: Type your zip/postal code.
Local Computer Settings

Load System Monitor At Startup
If this box is checked, the InfiniTime™ System Monitor will load when you open the
Manager‟s Module.

Unload System Monitor On Exit
If this box is checked, the InfiniTime™ System Monitor will close when you exit out of
the Manager‟s Module.

Do not check this box if:
           This computer has an InfiniTime™ Barcode Scanner connected to it.
           This computer will be performing the InfiniTime™ data file backup.

Backup Computer
If this box is checked, then this computer will perform the backup of the InfiniTime™
database.


 Note: Only one computer should be set to do the backup.


Housekeeping Computer
If this box is checked, then this computer will handle the maintenance of the
InfiniTime™ database. It will run all the auto functions you set in the program. It is
important that in a network version, only one computer have this option checked. This
computer must then remain on at all times for the maintenance to be kept up.


     It is extremely important to have one computer perform the housekeeping.


Load Escort At Startup
If this box is checked the default InfiniTime Escort or the Escort assigned to the
employee will be loaded automatically when the manager module is opened.

Disable Audit Trail
If this box is checked, then the audit trail will not appear every time you edit, add, or
delete any timecard activity.

Allow PC Punch Department Switching
If this box is checked, then employees using the PC punch will be allowed to switch
departments when clocking in or out.
Get Date and Time from Server
If this box is checked, then the program will take the date and time from the machine
were the data is located. This is a global setting so all PCs will use the time from the
machine that has the data files.

Remove In & Out Board
If this box is checked the In & Out board will be removed from the Employee Module.

Use Inline Edit for List View
If this box is checked it will allow you to edit activity inline in the list view of the activity
like if you were using a spreadsheet
.
                                       Policy Setup




You can find the Policy table in a few places in the software. Selecting the Company


Icon             and then going under the Policy tab, going into the Lookup menu and
select it there or go under the Company menu and select Setup, then Policies.
The Policy table is where you create and modify policies to suit your company‟s
requirements.

InfiniTime™ allows for multiple policies for the various groups of employees your
company may have. Policies define how accruals for vacation and sick time, breaks,
overtime settings, schedules, and holidays are handled. InfiniTime™ requires that a
policy be assigned to every employee. The program has a defined default policy that you
can modify to suit your company‟s requirements. The default policy is denoted in blue.

You can add as many policies as you need by clicking the Insert button.
To change a policy, highlight the desired policy and click the Change button. You can
also change the policies by double clicking the desired policy.
Policy Update Form

In the name field, you can customize the name of the policy.
The box that is marked default denotes this as the default policy. If you wish to make a
different policy your default, you will need to:
        1. Uncheck the box that says default, and click OK.
        2. If you already have a policy created, highlight it and click change.
        3. Place a check in the box and hit OK.


      You MUST have a Default Policy. The default policy is what InfiniTime™ looks
 to first when creating employee records and viewing reports.


Class - This is used to group policies according to class. Class name must be the same in
all the policies that are being grouped but the policy name must be unique.

Default Class - This is used for when an employee has exhausted all the policies in the
class and will automatically place the employee in a different class specified in the
default class.

Example:




You have a policy with a name of First Year, class of Full Time Exempt, and a default
class of Full Time with the Tenure Years set at employees working from 0 years to
1 year with the company. Once the employee reaches the first anniversary it will
automatically change that employees policy to next policy in that class. In this example it
will go to the Second Year, which is set up like this:




Once the employee has exhausted all the policies in the class group it will automatically
put that employee in a new policy group with a class specified in the default class.
 In this example the last policy of the Full Time Exempt class ends after two years, now
this employee after two years will be assigned to a different policy with class
Full Time, which is set up like this:
Accruals




Accruals are optional, fields are set to zero, which is the default. Leave this tab alone if
you do not want to accrue Sick or Vacation Time. The Accruals Tab is where you tell the
program how your company gives sick and vacation time to your employees. For
example, a new employee can accrue 3.33 hours of Sick and Vacation time over a period
of one month. They receive no initial hours at their hire and the limit is 40 hours.
However, they do not receive these hours until after their 90-day probationary period. In
the example you just read, the correct fields are set up in the picture above. The fields
are defined below.

Start Accruing Hire Date Plus: This is considered an employees‟ probation period or
trial time. Enter the number of days that must pass from the employees‟ date of hire
before they can start receiving sick or vacation time. In the example above you will see
the probation period is set to 90 days.

Start At: Enter the number of sick/vacation hours that your employees immediately
receive upon the completion of their probation. In the previous example you will notice
that in this particular instance they employees receive 0 hours upon completion of there
probation period.

Accrue: This is the first part of the accrual formula. The accrual rate can be entered
from whole hours down to 1/100th of an hour. Leaving a zero in this field will cause the
system not to accrue any time. In the previous example you will notice that the
employees under this policy accrue 3.33 hours of both Sick and Vacation time over the
period of one month. This particular formula makes the total accrual for the year about
40 hours.
For Every: This is the second part of the accrual formula. InfiniTime™ accrues per
Day, or fractions of a day, and in Month(s). In the first box, enter the amount of time that
must pass in order for the system to accrue the rate entered above. In the second box, use
the drop down arrow to select Day(s) or Month(s). In the previous example you will
notice that the Sick and Vacation time is accrued a monthly basis.

Stop At: Enter the maximum amount of time an employee can accrue. Once this level
has been reached, no further time will be accrued. In the previous example you will
notice that the employees are limited to 40 hours under sick time and 240 hours under
vacation time.

Reset Type: Select when you would like InfiniTime™ to reset the accruals.
       1. Calender Year – InfiniTime™ will reset on January 1st of each year.
       2. Anniversary – InfiniTime™ will reset on the employees date of hire.

In the previous example you will notice that sick time is set to begin accruals again on
the employees’ hire date. (Anniversary) When the employee hire date returns the
following year, the amount of hours will be reset to 0 and the employees would have to
accrue them again.
For vacation hours the example shows that the hours carry over and add onto the next
year, thus allowing for a larger vacation period if the employee wishes to save their
vacation hours for another period.


**Please see Appendix A for Accruals Plus.
Breaks




Do Not Allow Breaks: Checking this box will not show the break options when you are
using the Employee Module and it will not show break options when you are editing a
punch in the timecard activity window.

The Change to Break selection changes a series of punches that are likely to be an
employee‟s break to the indicated type of break. (i.e. Clock Out UNPAID break 12:30pm
: Clock IN UNPAID break 1:30pm) This is useful if you are using the Employee Bar
Code Scanner or to ensure that employees use the Unpaid/Paid breaks correctly. The
system will only use the Change to Break setting if an employee does not select a break,
and the total time between the Clock-in and Clock-Out is less than the Change to Break if
Less Than field. You can set up two different break criteria. For example: With the
settings in the above picture, the Change to Break time zone is 0.50 which is 30 min
because it is read at 1/100th of an hour. So if the clock OUT is 12:30pm and the clock IN
is 1:00pm, they will both be marked as unpaid BREAK. IF THE PUNCHES were to be
along the lines of clock OUT 12:30pm and clock IN 1:10pm, InfiniTime™ will recognize
the punches as a standard Clock IN and OUT.


     Change To Breaks settings are optional, set fields to zero to disable this feature.
First Change To Break If Less Than: This number will determine when the system
will change a Punch pair to breaks. A clock-in and a clock-out that occurs in less time
than the value entered here will automatically be changed to the type of break selected in
the Change to Break Type field. Enter a number or use the arrows to increase or decrease
the value.

First Change to Break Type: Click on the drop down menu and select either Paid or
Unpaid. Selecting Paid will not deduct the time from the employee‟s total time for the
day. Conversely, selecting Unpaid will deduct the break from the employee‟s total time.
For example: The First Change To Break If Less Than field is set to .50 (30 min.). An
employee Clocks Out at 12:00 pm, and clocks back in at 12:30 pm. The program will
convert the pair of punches into the selected break type.

Repeat for Second Change To Break If Less Than/Second Change To Break Type if
needed.
Policy Setup - Breaks Tab Continued




The Auto Break settings automatically insert breaks for employees who are clocked in
for the specified time period. This setting is useful for employees who clock-in at the start
of their work day but are not present to clock-out for breaks or for those employers who
wish to automate their employees breaks. You can set up two different Auto Break
criteria as long as the First Auto Break More than Hours is less than the Second Auto
Break More than Hours.

Auto Break Settings are optional, set fields to zero to disable this feature.

First Auto Break More Than Hours: This value determines the minimum number of
hours an employee must be clocked in, for the system to insert the first auto break.

Auto Break Type: This setting determines what type of break will be added, Paid or
Unpaid.

Auto Break Amount: This value will determine how long the auto break will be.

For Example: The First Auto Break More Than Hours is set at 2.00, First Auto
Break Type is set to Paid, and the First Auto Break Amount is set at 0.25. Suppose an
employee clocks in at 8:00 AM, and then clocks out at 10:15 AM. Since the total time
worked is more than 2.00 hours, the program will automatically insert a Paid Break.
Now, with the Second Auto Break More Than Hours set at 6.00, Second Auto Break
Type set to Unpaid, and the Second Auto Break Amount set at 1.00. Now, suppose an
employee clocks in at 8:00AM and clocks out at 5:00PM. The difference between the
Clock-in and Clock-out is 9.00 hours. The system would automatically add a Paid Break
with duration of .25, and an Unpaid Break with duration of 1.00
Allow Auto Break With Change To Break- This feature allows you to combine auto
breaks with auto-change to breaks.


    Note: Auto breaks will appear with a '*' next to the Type column in reports and will
have an Audit Trail to indicate that the break was automatically added.

Paid and Unpaid Break Limits




This section allows the user to set fix amount of break length, this section is used in
conjunction with the change to breaks. This is useful when the employer allows their
employees to combine the paid breaks and unpaid breaks

      If Break Length Is Greater Than – Enter the amount of time you wish for the
       system to look for before it begins to calculate the break as this category.
    And Less Than – The ending amount of time for the above category to determine
       if the punches fall under this category.
    Break Length is Allowed To Be A Minimum Amount Of – The minimum
       amount of time InfiniTime™ will place into this category if the above
       requirements are met.
    Break Length is Allowed To Be A Maximum Amount Of – The maximum
       amount of time InfiniTime™ will place into this category if the above
       requirements are met.
   For example: With the settings in the picture above, if an employees’ break time is
   longer than 1 min. and less than 30 min., the employee will automatically be PAID
   for (it’s a Paid Break Limit) no less than 1 min. and no more than 30 min.
Maximum Daily Paid Break Hours Rounding




No Rounding: This selection rounds the fraction to the nearest hundredth of an hour.

Tenth Hour: This selection rounds the calculated hours to the nearest tenth of an hour.

Quarter Hour: This selection will round calculated hours to the nearest 1/4 hour,
centered on 7 minutes back, and 8 minutes forward.

Modified Quarter Hour: This selection will round calculated hours to the nearest 1/4
hour based on a 5 minute 10 minute split.
Overtime




Use this tab to set overtime rules. You can set up to four overtime levels. Overtime Two
settings must be higher than the Overtime One settings, etc. If you do not wish to
calculate overtime on a daily or weekly basis, set fields equal to zero

Setting OT One, OT Two, OT Three, and OT Four

Daily If Over Hours: Hours worked over the displayed number, within a 24hr period,
will be flagged as overtime OT1. If you do not wish to calculate overtime on a daily
basis, set this field equal to zero.

Weekly If Over Hours: Hours worked over the displayed number, within seven days of
the start of the week, will flag those hours as OT1. Note: If you do not wish to calculate
overtime on a weekly basis, set this field equal to zero.

Rate: Enter the wage multiplier for overtime pay in this spin box InfiniTime™ will use
this number, times the hourly wage, to calculate amount of overtime one pay. For
example, if overtime is paid at time-and-a-half, enter 1.50.

*These same instructions above apply to all levels of overtime
Excessive Hours: Excessive hours are used to determine if an employee is working too
many hours. When the hour‟s amount is reached that is entered in this field the
employees name will appear in the excessive hours report with the total amount of hours.

Missing Punch Threshold: This area allows you to enter an hour amount, when this
amount has been reached the system will assume that the employee has forgotten to
punch out for the previous day. This field is based on consecutives hours reached.
Missing Punch Day Change Time: This field allows you to enter a specific time that
the system will assume that all employees will never be clocked in after this time, if an
employee is clocked in prior to this time, the system will assume that they forgot to clock
out and the next punch they enter will say clock IN instead of clock OUT. This helps
employees not be confused and allow manager‟s to keep track of employee-missed
punches. InfiniTime™ will flag this as a Missing Punch Exception.

All Time On Shift OT If Any Time OT: If an employee works a shift that pushes their
work hours into OT, that entire shift becomes Overtime pay under that Overtime
category.

Overtime Must Be Approved: Checking this box will flag overtime hours as
unapproved. If this item is selected the system administrator must manually approve all
overtime hours or the employee will not be paid for the overtime worked.

Deduct Daily Overtime from Weekly Overtime: By default, any daily overtime hours
will count towards the weekly total hours as well. Selecting this check box will cause the
overtime calculated on a daily basis not to count towards the weekly total. Selecting this
check box with an Overtime Daily If Over Hours set to zero or blank will not have any
effect on overtime.

For Example, an employee with a policy that has Overtime settings:

Overtime One Daily If Over Hours: 8.00 Hours
Overtime One Weekly if Over Hours: 40.00 Hours
Overtime Two Daily If Over Hours: 12.00 Hours
Overtime Two Weekly if Over Hours: 60.00 Hours
Deduct Daily Overtime from Weekly Overtime: Checked

The employee works 12.00 hours a day for four days, which is 48.00 hours, and 13.00
hours on the last day for a weekly total of 61.00 hours. Each of the first four days would
have 4.00 hours Overtime One due to the daily setting, on the last day however, the
employee would have 4.00 hours of OT1 and 1.00 hour of OT2 for a total of 20:00 hours
OT1 and 1.00 hour of OT2 for the week. Because the Deduct Daily Overtime from
Weekly Overtime was checked, the 4.00 hours of Overtime One per day, would not count
towards the weekly overtime setting of 40.00 hours for OT1, and 60.00 hours for OT2.
So, the totals for the week would be 40.00 regular hours, 20.00 Overtime One hours and
1.00 Overtime Two hours. If the Deduct Daily Overtime from Weekly Overtime were not
selected than the totals would be 24.00 regular hours, 35.00 OT1 hours, and 2.00 OT2
hours.
Overtime Options




Clicking on the option button will open a the Policy Update Form – Overtime Options
window were you can set up more overtime options like Consecutive Day Overtime or
specify a Day Of Week Overtime.




Consecutive Days Worked Before All is Overtime: Enter the number of days that an
employee is required to work consecutively before all time worked for the rest of the
week is overtime. If an employee is set to receive the sixth and seventh day worked in a
week as overtime, then set this field to six. On the sixth and seventh day, if worked, all
time will be designated as overtime. And it will fall into the overtime category assigned.
Overtime to Put Consecutive Day Regular Hours into: Enter the Overtime setting that
you want the employees‟ regular work hours to fall into. These hours would normally be
paid Regular, but since they meet the Consecutive day requirements, they are considered
overtime and need to be placed into an OT category (OT1/OT2 etc.)

Overtime to Put Consecutive Day Overtime Hours into: If the employee works more
than the allotted regular hours for a day, their Consecutive Day overtime work hours will
need to have an overtime setting, which is assigned by this selection window.




Day Of Week Overtime: This feature allows you to specify a particular day of the week
that all employees receive overtime for hours worked that day; there are four levels of
this feature.

Day Of the Week: If you have a specific day of the week that if employees were to
work they would receive overtime, please specify here.

Overtime to put Automatic Regular hours into: Specify which overtime-level setting
you want the Regular Hours put into.

Overtime to put Automatic Overtime hours into: Specify which overtime level setting
you want the Overtime Hours put into.
Custom Weekly Overtime Interval

This option allows you to set your own overtime intervals instead of the default 7 day
week period.




Custom Weekly Interval – The amount of days you wish to set as the standard for
InfiniTime to consider as a week, i.e. 14 days, overtime is calculated bi-weekly.

Custom Weekly Start Date – This is used as a reference date to start the interval count.
Rounding Rules




Some companies have rules regarding how fractions of hours are calculated. These rules
apply to the amount of hours between the clock-in and clock-out punches and are
reflected in the various reports InfiniTime™ generates. The InfiniTime™ program allows
you to enter punch specific rounding rules (i.e. clock in, break, clock out)


    Please note: fractions of calculated hours appear as hundredths or tenths of an
hour.

No Rounding: This selection calculates the fraction to the nearest hundredth of an hour;
which is the InfiniTime™ default. In this selection, no rounding takes place.

Tenth Hour: This selection rounds the calculated hours to the nearest tenth of an hour.

Example: An employee punches in at 8:00 AM. He punches out at 2:02 PM. The
resulting total is 6.12 rounded to 6.1 hours; rounding the 2:02 PM to 2:00 PM.

1/4 Hour: This selection will round calculated hours to the nearest 1/4 hour, centered on
7 minutes back, and 8 minutes forward.

Examples:
    8 minutes forward – An employee punches in at 8:00 AM. They punch out at 3:08
      PM. The resulting total is 7.25 hours rounding the 3:08 PM to 3:15 PM.
    7 minutes backward – An employee punches in at 8:00 AM. They punch out at
      3:07 PM. The resulting total is 7.0 hours rounding the 3:07 PM to 3:00 PM.
All calculated totals will end in .25 or multiples of .25.

Modified 1/4 Hour: This selection will round calculated hours to the nearest 1/4 hour
based on a 5 minute 10 minute split.

Examples:
    An employee punches in at 8:09 AM. They punch out at 4:00 PM. The resulting
      total is 8.00 hours.
    An employee punches in at 8:10 AM. They punch out at 4:00 PM. The resulting
      total is 7.75 hours.

All calculated totals will end in .25 or multiples of .25.

Rounding Settings
Selecting any method other than, „No Rounding,‟ will generate a window to allow you to
customize the punch rounding.

Round Back If Equal To or Less Than: Enter the number of minutes that are allotted
before the punch is rounded down to the nearest quarter or tenth of an hour (depending on
which method you have checked.)

Round Forward If Equal To or Greater Than: Enter the number of minutes that are
allotted for a punch to be rounded up to the nearest quarter or tenth of an hour (depending
on which method you have checked.)

Rounding Method
This drop down list allows you to choose how the punches are grouped for your custom
rounding.

Each Punch – This Method will round each punch individually.

Net Round Each Punch Pair – This method will round the punches by pairs of clock-
in/clock out punches and round the total for the pair.

Net Round Each Day – This method will round the total of the day‟s punches.
Examples:
    Quarter hour is checked
    Round Back If Equal To or Less Than = 7 minutes
    Round Forward If Equal To or Greater Than = 8 minutes
    Rounding Method = Each Punch
Rounding Examples

    Rounding Method = Net Round Each Punch
Actual Punch                        Time Calculated per Day (Punched as)
8:06 AM Clock-In
12:07 PM Clock-Out Unpaid Break     4.00 Hours
12:48 PM Clock-In Unpaid Break
4:12 PM Clock-Out                   3.50 Hours
Total Time Recorded =               7.50 hours

    Rounding Method = Net Round Each Punch Pair
Actual Punch                        Time Calculated per Day
7:59AM Clock-In
12:07 PM Clock-Out Unpaid Break     4.00 Hours
12:42 PM Clock-In Unpaid Break
4:12 PM Clock-Out                   3.50 Hours
Total Time Recorded =               7.50 Hours

    Rounding Method = Net Round Each Day
Actual Punch                        Time Calculated per Day
7:59 AM Clock-In
12:07 PM Clock-Out Unpaid Break     4.13 Hours
12:42 PM Clock-In Unpaid Break
4:12 PM Clock-Out                   2.87 Hours
Total Time Recorded =               7.00 Hours
Guarantee/Limit Hours




This feature will allow you to set a minimum and maximum amount of hours that an
employee may have or receive, this feature will also allow you to set standby time for an
employee.

Minimum Hours

These are the settings for the minimum hours an employee is guaranteed to receive.

Daily Hours: Designates an employee an agreed amount of hours per day as long as
they work a specified minimal amount of hours during the day. Required hours below.

Daily Hours Minimum Needed To Get Minimum Daily Hours: Set the amount of
hours that need to be worked in a day to receive the minimum daily hours. For example,
for an employee to receive credit for working an eight-hour day, they must work a
minimum of five hours.

Single Punch For Minimum Hours: When this option is set to yes, InfiniTime™ will
automatically place an OUT punch for the employee as long as they remain clocked in
for at least the Daily Hours Minimum Needed. The clock out will be placed at the Daily
Hours amount mark from the clock IN. For example: Companies like to use this feature
to keep track of the attendance of salaried employees, but don’t want to have to make
them clock in and out. So after they clock in, in the morning to verify their attendance,
after 6 hours of being clocked in, the system will verify that I have met the 6 hours Daily
minimum requirement and will thus give me my 8 hours Daily hours and clock me out 8
hours after I clocked in. 8:00am-Clock IN : 2:00pm 6 hour mark : 4:00pm-Clocked OUT
by system because I met 6 hour requirement.
Weekly Hours: Designates an employee an agreed amount of hours per week as long as
they work a specified minimal amount of hours during the week. Required hours below.

Weekly Hours Minimum Needed To Get Minimum Week Hours: Set the amount of
hours that need to be worked in a week to receive the minimum weekly hours. For
example; for an employee to receive credit for working a forty-hour workweek they must
work a minimum of 32 hours.

Maximum Hours

These are for setting the maximum number of hours an employee can receive per week.

Daily Hours Limit: Set the amount of hours that an employee is limited to receive credit
for per day. If an employee works more then these set hours, the remaining are ignored.

Weekly Hours Limit: Set the amount of hours that an employee is limited to receive
credit for per week. If an employee works more then these set hours the, remaining are
ignored.

Standby Time

This feature allows you to automatically insert a set amount of hours for an employee on
a specific day. This feature is mostly used for employees who are on stand by and still
receive credits for their hours. This window is divided by the days of the week. To view
standby time for a specific day, select the day from the labeled tabs. To enter Standby
time, click on the day you wish to enter standby for then select the insert button to enter
the Standby Time Update Form.
The Standby update form allows you to enter the days of a selected other activity type
that will be entered for an employee.

Day Of Week: The day of the week is defined by which tab you have selected in the
previous window.

Other Activity Type: Select the Other Activity Type that this punch refers to. The
Other Activity types can be created and modified in the Other Activity Update Form.

Stand By Hours: Enter the amount of hours that the employee should receive on the
specified days.

Valid From & Valid To: Enter the date range that this rule is valid for. Remember that
the standby punches will only be punched on the Day of The Week that is specified. *If
not dates are entered; the date range is infinite.

In the above example, it appears that Monday 3/08/2004 the schedule will pay 2 hours of
Standby time to the employee regardless of whether they worked or not.
Bonus Hours

Bonus hours allow you to give employees a given amount of hours on top of their work
hours.




Bonus Hours - This amount of hours will be given to an employee on that particular day.

Bonus Hours Minimum - This amount is the minimum amount of hours an employee
must work to receive the bonus hours.

Award Bonus Hours to Maximum of – This is the amount of hours that an employee
may work and receive bonus hours, but with bonus hours added, will not exceed this
number. The employee can still work over this hour amount, but it is earned and no
bonus is added.

Example:
    If an employee works five hours for that day, they receive 30 min of bonus hours.
    But if the employee works eight hours he will not get the bonus 30 min because
      he/she may not exceed eight hours in this example.
Pay Cycle




The employee Pay Cycle is used to define how often an employee is paid. This is used as
a reference to simplify the payroll process.

Pay Cycle

Weekly: If you pay your employees weekly simply select weekly from the drop down
menu and enter the beginning date of your pay period on the Current Pay Period From
Date box. Once you have entered the date check and confirm the reference date below
that window.

Bi Weekly: If you pay your employees bi weekly simply select Bi Weekly from the drop
down menu and enter the beginning date of your pay period on the Current Pay Period
From Date box. Once you have entered the date check and confirm the reference date
below that window.

Monthly: If you pay your employees monthly simply select Monthly from the drop
down menu. A window appears with a date, enter your pay period starting day. Confirm
the Pay Period From Date. If it is not correct make any necessary modifications. Once
you have entered these dates check and confirm the reference dates.


Continued on next page…
Semi-Monthly: If you pay your employees semi monthly simply select Semi Monthly
from the drop down menu. Two windows appear with a date, enter the appropriate date
for the first and second pay period. Confirm the Pay Period From Date. If it is not
correct make any necessary modifications. Once you have entered these dates check and
confirm the reference dates.

Split Punches at: This option allows you to split hours worked crossing over midnight
into a new pay period to be differentiated into the past pay period and the new pay period.
So that all hours worked before midnight 12:00am, will be considered paid for into the
PAST pay period and all hours midnight and after will be considered paid into the NEW
pay period.
For example: An employee working on the last day of the pay period on a midnight shift
starts at 8:00pm and clocks out at 6:00am the following morning on the new pay period.
For the last pay period he will receive hours worked as 8:00pm to 11:59pm and begin the
new pay period with 12:00am to 6:00am.
Shift Differential Pay Method




If the company uses shift differentials you can choose from four different shift
differential pay methods:

Punch In: This method will pay the employee on the shift based on his Clock IN.

Punch Out: This method will pay the employee on the shift based on his Clock OUT.

Majority Hours: This method will pay the employee based upon their majority hours of
work. If they switch between shifts through out the day, the system will pay them based
on which shift they worked the most and receive that rate of pay.

Zone: Selecting this method will pay all the rates for the different shifts the employee
works for the day.




Number Of Days After Pay Period Until Edit Lockout: This option sets the number of
days after the pay period ends that the administrator can edit any time card activity. After
that amount the administrator cannot make any more changes to the time card activity.

Time After Pay Period For Edit Lockout: This option sets the time when the
administrator will not be allowed to make any changes to the time card activity.

Example:
    If number of days is set to 30
    Time is set to 12:01pm
      The administrator cannot make any changes to the timecard activity after
      12:01pm on the 30th day after the pay period ends.
Schedule Rules




The Schedule Rules Tab settings are optional but provide a powerful means to control
overtime and payroll expenses. Use these settings in conjunction with the employee's
schedule, (See Schedule for more information)

Grace Period Settings: Before describing the Punch and Round To features it is
important to understand the Grace Period Settings. The Grace Period Settings allow you
to create a window of time that tells InfiniTime™ when and how to classify a punch
activity.

Grace periods are powerful settings that determine:
   1. When the Punch to Schedule feature should be enforced. With Punch To
       Schedule/Lockout checked, InfiniTime™ will strictly monitor the punching in
       accordance to the schedule and grace periods, and will NOT allow any punches
       outside of the alotted time.
   2. When a punch should Round to Schedule, in other words, the punch will be
       rounded to the scheduled time. (Please see Schedule for scheduling info.)
   3. What type of Report Tag will be marked for each punch on the Timecard reports
       (See Reports and Graphs: Report Tags for more information).

InfiniTime™ has three separate tabs for grace period options, which allows you to
customize each type of punch.
     Clock In Punch Rounding
     Break Punch Rounding
     Clock Out Punch Rounding
***This section pertains to the Punch to Schedule/Lockout. Please read carefully
and thoroughly. The section following can also be used WITHOUT any
LOCKOUTS.
Early Grace Period: This setting is relative to the On Time Grace Period Setting. This
spin box allows you to enter a number in whole minutes and 1/100ths of a minute, that a
punch will be counted as Early. To be counted as Early, a punch would have to fall
between the scheduled time minus the On Time Grace Period setting, and the Early Grace
Period setting. Punches that occur prior to the Early Grace Period are considered
Unscheduled. A zero entered here will not use the Early Grace Period.

**On Time Grace Period: This setting determines how many minutes, prior to the
employees scheduled time, a punch is considered On Time. This setting also determines
when the Early setting takes effect. A zero entered here will not use the On-Time Grace
Period.

Late Grace Period: This setting allows you to enter a number in whole minutes and
1/100ths of a minute, that a punch will be counted as Late. To be counted as Late, a
punch would have to fall between the scheduled time and the Late Grace Period settings.
Punches that occur after the Late Grace Period are considered Unscheduled. A zero
entered here will not use the Late Grace Period.

[ NOTE**For Example: An employee is scheduled to begin work at 8:00 AM and end
work at 4:00 PM, and the Clock In/Clock Out Grace Periods are set as follows:

Early Grace Period: 30 Minutes
On Time Grace Period: 10 Minutes
Late Grace Period: 30 Minutes

This means that if the employee were to punch in from 7:20AM through 7:50AM, they
would be considered Early. This is set by taking the scheduled time and subtracting the
On Time Grace Period, then subtracting additional time for the Early Grace Period. Any
punches before 7:20AM are unscheduled and will not be allowed to punch (only if punch
to schedule\Lockout is checked.)

If they were to punch between 7:50AM and 8:00AM, his punch would be considered On
Time, since the alloted time is 10.00 minutes.

If they were to punch in from 8:00AM to 8:30AM they will be considered Late. Any
punches after 8:30AM are unscheduled, and will not be allowed to punch (only if punch
to schedule\Lockout is checked.) ]

Rounding Punches to Schedule: InfiniTime™ allows you to cause clock in and out
times to be altered, rounding them to the employee's scheduled work times. Only those
punches that are considered Early, or On Time will be rounded. Each tab allows you to
customize each type of punch.
Round Clock-In to Schedule: Selecting this check-box changes the recorded Clock-In
time to the Scheduled time. Only those Clock-In times that are considered Early or On
Time will be altered. Any other Clock-In time that occurs outside of the scheduled time
range will record the actual system time that the punch occurred.

Round Clock Out to Schedule: Selecting this check-box changes the recorded Clock
Out time to the Scheduled time. Only those Clock Outs that are considered Late will be
altered. Any other Clock Out that occurs outside of the scheduled time range will record
the actual system time that the punch occurred.

Options




Clock In Punch To Schedule / Lockout:
When selected, InfiniTime™ will alert an employee punching at an Unscheduled time
with a warning message and will not allow the employee to punch. Select this check box
if you must have strict adherence to the employees scheduled start time. The amount of
time allowed to punch is determined by the Grace Period settings.

Clock Out Punch To Schedule / Lockout:
When selected, InfiniTime™ will alert an employee punching at an Unscheduled time
with a warning message and will not allow the employee to punch. Select this check box
if you must have strict adherence to the employees scheduled end time. The amount of
time allowed to punch is determined by the Grace Period settings.

Auto Clock In:
When selected, Infinitime™ will automatically clock in an employee according to the
employee‟s schedule after the Offset time has passed fom the schedule time.
Example:
    Empolyee‟s schedule is 8:00 am to 4:00 pm
    If the employee does not clock in by 8:05 am the system will automatically clock
      him in at his schedle time of 8:00 am.(This example is with the settings above)

Auto Clock Out:
When selected, Infinitime™ will automatically clock out the employee according to the
employee‟s schedule. Housekeeping machine does this function.
Auto Punch To Schedule:
When selected, Infinitime™ will automatically punch the employee according to his/her
schedule. This feature is used if the employee is not required to clock in and out for
lunch and the lunch is scheduled, or if the employee has diffeent departments that he/she
is assigned to during the day and is not required to clock out of one department and into
another.

Example:
   1. Employee schedule is 8:00 am to 4:30 pm with a scheduled unpaid break at 11:30
      am to 12:00 pm. The employee will only have to clock in at 8:00 am and clock
      out at 4:30 pm, then the system will automatically insert the 11:30 am and 12:00
      pm punches.
   2. Employee schedule is 8:00 am to 10:00 am in the Administration department then
      from 10:00 am to 4:30 pm in the Shipping department with a scheduled lunch
      from 12:00 pm to 1:00 pm. The employee will only have to clock in at 8:00 am
      and clock out at 4:30 pm, then the system will automatically insert the other
      punches in the schedule clocking the employee out of the Administration
      department and in into the Shipping dpartment, also inserting the lunch punches.

   The employee MUST clock IN and OUT for the Auto Punch to Schedule to work.

Check Activity Department For Schedule Rounding
When selected, InfiniTime will ignore the home department‟s schedule and will use the
department‟s schedule the activity is in.

Example:
   1. Employee is in the Administration department with a schedule of 8:00am to
      5:00pm. And that same employee clock into a different department Sales which
      has a schedule of 12:00pm to 6:00 pm now the program will use the schedule of
      the Sales department and not the schedule of the Administration department
      which is his/hers home department.
Unscheduled Work Hours Distribution:
This feature allows you to distribute the hours worked by an employee that are not
scheduled. You may assign regular hours to count as overtime.




Example:
    If an employee is only scheduled to work from 8:00 am to 2:00 pm but on one day
      the employee worked until 3:00 pm, the hour from 2:00 pm to 3:00 pm is not
      scheduled and will be posted as overtime.


Earliest Allowed Clock In Time:
This will set the earliest a punch can be recorded as in. For example: If the earliest
allowed clock in time is set to 6:00 am and if an employee clocks in at 5:00 am it will
accept the punch but it will change it to be 6:00 am instead of 5:00 am.




Latest Allowed Clock In Time:
This field is designated as the last point of the day that any employee under this policy
can clock IN. After this time, all times will be considered punches for Breaks or a clock
out. For example: 9 out of the 10 employees in this policy clock IN between 6am and
9am, but the last employee is late and tries to clock in at 9:05am, he will get a denial of
service error.
Policy Default Schedule




The default schedule is a schedule for all employees who reside in a particular policy.
Click on the                     button to open the default schedule table for the policy.




To create schedules select the               button from the Default Schedule Table For
Policy.
Quick Schedule




The Quick Scheduler allows you to create a schedule by directly typing in the start and
end times. To create the default schedule, start by clicking on the tab for the day of the
week. In the Start Time field under the Regular Hours column, type in the starting time.
Next, in the End Time field, enter the time that this Regular working period ends (eg
ends before a lunch break, or the end of the day.) Continue the process until the entire
shift has completed.
Default Schedule Quick Copy Feature




              Copying the Quick Schedule

To copy the schedule from day to day, click the copy button to bring up the following
form:

Copy Quick Default Schedule Form

Copy From: Use the pull down menu to select the day that you wish to use as your
template.

Copy To: Place a check in each box that you wish to copy the schedule to.

Press OK to complete the process.
Holiday Button




This button defines days that are paid holidays or, when worked, have special hourly
rates. The holiday table lists the entered paid holidays. Selecting the Insert or Change
buttons brings up the Holiday Update Form.


      Please Note: To have a special Holiday Activity Type, you will need to enter it in
the Other Activity Types tab. (See Other Activity Types)

*Holidays will need to be reentered each year BECAUSE not all holidays fall on the
same date the following year.
Holiday Update Form




This form allows you to define a paid holiday. The date will automatically add the
entered amount(s) to the employees reports when a report is generated within the date
range that contains the holiday date.

Name: Enter the Name of Holiday.

Date: Enter the Date of Holiday.

Deduction Type: Select the type of deduction *if applies. If Accrual is selected an
Accrual Name will be required to be chosen for posting.
Other Activity Type: Select the type of Other Activity. If the appropriate type of Other
Activity is not present you can add it on the Other Activity Types Tab. Selecting
Vacation or Sick Time will deduct the amount of Other Activity from the employees
accrued amount.

All Worked Hours Are Holiday Pay: This rule specifies that all hours worked on this
specific date is considered Holiday Pay and the hours worked on this day will be
provided with special rulings adhered under this form (i.e. Rate of time and a half.)

Other Activity Hours: Spin box for entering the amount of Other Hours for the holiday.
Type in the amount or use the arrow keys to set.

Worked Holiday Rate: Spin box for entering the multiplier for employees who worked
during holiday. This amount will multiply the entered number times the employee's
hourly rate and places the result in the Other Amount column in addition to any Other
Activity Hours added above. Select OK to save the Holiday.

Day Before Holiday Must Be Worked: This rule specifies that the employee only
receives credit for this holiday IF they have worked the PREVIOUS day.

Day After Holiday Must Be Worked: This rule specifies that the employee only
receives credit for this holiday IF they have worked the day AFTER the holiday.

Holiday Starts Day Before: This rule specifies that the holiday starts the day before the
actual date specified. Useful for holidays spanning over one day.

Holiday Ends on Holiday: This rule specifies that the holiday ends that day at 11:59 pm
on the day of the holiday.

Holiday Ends Day After: This rule specifies that the holiday ends the day after the
holiday.

Average Hours: The Average Hours, and Days to Average spin box are each part of an
equation. **If Average Hours is set to No, then there is no need to place any number in
the Days to Average box.

Continued on next page…
If Average Hours is set to Yes, then InfiniTime™ will look to the Days To Average box
to calculate the hours that will be given for the Holiday. In other words, selecting Yes
will instruct the program to average the hours worked for the number of days selected,
and then will punch that average for the Holiday. The number of hours entered into the
Other Activity Hours field will serve as the maximum number of hours an employee can
receive.




Example with the following settings:
Average Hours – Yes
Days to Average – 4
Assume the Holiday is Friday
Other Activity Hours – 8.00 Hours.
Day                                          Hours Worked (two scenarios)
Monday                                       8.25 / 10.00
Tuesday                                      8.00 / 11.25
Wednesday                                    6.50 / 8.00
Thursday                                     6.00 / 9.25
Average                                      7.19 / 9.63
Friday (Holiday)                             7.19 / 8.00

When all Holidays are entered, select the OK button on the Policy Update Form to save.
Overtime Mapping




In this tab the program allows you to map all worked hours on the holiday to specific
overtime.

When holiday worked is mapped…
Regular Hours Into OT: allows you to map all regular hours worked into any of the
four overtimes. All regular hours worked will be considered that category of overtime.
OT One Hours Into OT: allows you to map all overtime one hours worked into any of
the four overtimes.
OT Two Hours Into OT: allows you to map all overtime two hours worked into any of
the four overtimes.
OT Three Hours Into OT: allows you to map all overtime three hours worked into any
of the four overtimes.
OT Four Hours Into OT: allows you to map all overtime four hours worked into any of
the four overtimes.
Any Hours Worked Over Holiday Hours go Into OT: allows you to specify to what
overtime any time worked over the specified holiday time given to the employee.
Deduct Holiday Hours from Weekly Overtime: All hours worked will on holiday do
not count towards Overtime for the week when this option is selected.
Hours Mapping




Hours Mapping allows you to set up a rule where if an employee has worked a sum
amount of hours over a given period of days during the week prior to a holiday will earn
an “x” amount of hours for the holiday instead of what is designated to everyone else that
did not reach this specified amount. It can be looked at as a reward for working extra
hours during the week.
In the example above, if the employee works a min. of 32 hours in 7 days before the
holiday, they will receive 10 hours of holiday pay instead of the 8 hours for those who did
not qualify.
Days to Rate Map: This is the basis of how many days to consider the hours worked
total requirement.
Min. Worked: This is the Minimum amount of hours the employee must work within the
alotted Days to Rate Map.
Max. Worked: This is the Maximum amount of hours the employee can work within the
alotted Days to Rate Map. (In the case of having more than one qualification for
different amount of hours reward.)
Other Activity Hours: The amount of hours given to the employees who qualify for the
earnings.
Payroll Override Button




In this option you can manipulate the amount of hours for InfiniTime™ to recognize an
employees total hours for a pay period under a specific category (i.e. Overtime or a
Salaried employee). This will override all total hours in the specified category earned by
the employee and THIS amount will be exported along with the payroll export within
InfiniTime™.
Continued on next page…
Payroll Amount Override Interval Start Date: This is the Pay period start date. Will
change with pay period.

Activity Type: Highlight this field and click insert to make the drop down menu
available. You can select Salary, Overtime, OT2, OT3, or OT4. This field is to select
which type of activity you wish to account for.

Minimum Hours: This is the required amount of hours needed in order for the system to
manipulate the hours exported into payroll.

Override Hours: This is the actual amount of hours that will be recognized when
exporting to payroll. The actual hours earned will not show up, instead the amount
designated here will.

In the previous example picture, if 10 hours of overtime was actually earned, only 8
hours will be recognized when sent to payroll. As for the salaried employee category, if
they are only recognized for 30 hours of work that week, InfiniTime™ will show 40 hours
completed into payroll. The same goes on the other end, if 7 hours of overtime is worked,
8 hours will be recognized instead, and if a salaried employee works 50 hours in that
week, only 40 hours will show.
                                 Exception Types




Exceptions are used in relation to the schedule function of the program. The Exceptions
work in accordance to the set schedule and are a reporting tool for the type of Exceptions
that are enabled.

To add an exception, click on the Insert button.

To change a pre existing exception, double click the desired exception OR:
   1. Highlight the desired exception
   2. Click Change.

To delete an exception:
   1. Highlight the desired exception.
   2. Click Delete.
Exception Type Update Form




Select the desired exception type you want to enable.
The exception types are:


      Absent – The employee did not punch in or out at any time during the day.
      Early – The employee clocked-in earlier than his scheduled time.
      Early Departure – The employee left before his scheduled time ended.
      Late Departure – The employee left after his scheduled time ended.
      Long Break – The employee took a longer break than scheduled.
      Missed Punch – The employee missed a clock-in/out punch.
      Outside Schedule – The employee punched at a time when they were not
       scheduled.
      Short Break – The employee took a shorter break than scheduled.
      Tardy – The employee clocked-in late.
      Approaching overtime – The employee is getting close to start working overtime
      Under Daily Hours – The employee is working less then what his suppose to
       work
      Overtime – The employee more then the minimum hours
      Missing Break – The employee did not take a break


Once you have selected the appropriate exception, you will need to give it a name. The
name does not have to be the same as the type. It should be something that relates to the
type. Click OK when done, and repeat as necessary.
Note: Each type of Exception can be entered only once.
                                         Shifts




The Shifts Tab is useful if you have a group of employee‟s that work in series of Shifts.
Such as, Graveyard and Swing. Shifts will appear on the selected report.

To insert a new Shift, click the              button.
To change a pre-existing Shift, double click the desired Shift. OR:
   1. Highlight the desired Shift.
   2. Click on the               button.
To delete a Shift:
   1. Highlight the desired Shift.
   2. Click on the                button.
Shift Update Form




Name: Enter the name of the shift. (i.e swing shift, regular)

Shift Identifier/Number - This field allows to you assign a number or a code to the
shift.

Used For Scheduling – Check this box if this shift is going to be used for scheduling.

Used For Differential – Chec this box if this shift is to be used for differential purposes.


     Please Note: if Used For Differential is not checked you will not see the differential
pay tab in the shift update form.
Differential Pay




These fields will allow you to assign a differential pay based on the type of hours.

Differential Pay- This drop down box allows you to select the type of pay. The
options are rate, amount, and percentage.

Differential Pay Amount- This field will allow you to enter the amount of the pay per
the differential pay, for example, if you had selected amount for differential pay this
would be the field where you would enter the amount.

Before Shift Grace Differential – This is the amount of time the employee has before
the shift starts to clock in and be considered to be in that shift.

After Shift Grace Period – This is the amount of time the employee has after the shift
started to clock in and still be considered in that shift.

Map Shift Hours To – Any hours on this shif can be mapped to any other shift for
differential.

Only Map Shift If Majority Hours Are In Mapped To Shift – Check this box if you
want to map the hours of this shift only if the majority number of hours fall in the
mapped to shift.
Shift Schedule




The shift default schedule is what allows you to specify to the InfiniTime™ program the
shift schedule.

To create schedules select the             button from the Default Schedule Table For
Shifts.
The Quick Scheduler allows you to create a schedule by directly typing in the start and
end times. To create the default schedule, start by clicking on the tab for the day of the
week. In the Start Time field under the Regular Hours column, type in the starting time.
Next, in the End Time field, enter the time that this Regular working period ends (eg
ends before a lunch break, or the end of the day.) Continue the process until the entire
shift has completed.




              Copying the Quick Schedule

To copy the schedule from day to day, click the copy button to bring up the following
form:

Copy Quick Default Schedule Form

Copy From: Use the pull down menu to select the day that you wish to use as your
template.

Copy To: Place a check in each box that you wish to copy the schedule to.
                                Department Setup




This tab allows company departments to be inserted, changed, or deleted. Departments
are listed in alphabetical order. This section can also be accessed by clicking on


         the Department Icon.

Insert: Clicking the           button brings you to the Department Update Form.
Add as many departments as needed.

Change: Clicking the                button also brings up the Department Update Form
with the highlighted Department's information. You can also change a department by
double clicking the desired Department.

Delete: Selecting the             button will remove the highlighted department from
the list.
Department Update Form




This is where you enter the information required to create a department and view activity
within this department

Department: Give the Department a name.

Cost Center: Some Accounting Packages and Payroll Services require this field for
importation of InfiniTime™ data. Consult the Online Help topic 'Accounting Interfaces'
for the accounting interface you wish to use, and whether this field is required. If it is not
required, leave this field blank.

Department Number: Assign a department number as an additional identifier for
Departments. Again consult the 'Accounting Interfaces' and see if your accounting
package requires this field.
Note: This field is required for InfiniTime™ Hand Punch users.

Inactive: Selecting this check box will cause the department not to appear as a selection
in InfiniTime™ nor will any hours worked within this department show up on reports.
Department Default Schedule




You can set a default schedule per department. This will automatically create a schedule
for all employees in this department.

To create schedules select the             button from the Default Schedule Table For
Department.
The Quick Scheduler allows you create a schedule by directly typing in the start and end
times. To create the default schedule, start by clicking on the tab for the day of the week.
In the Start Time field under the Regular Hours column, type in the starting time.
Next, in the End Time field, enter the time that this Regular working period ends (ie ends
before a lunch break, or the end of the day.) Continue the process until the entire shift
has been completed.




              Copying the Quick Schedule

To copy the schedule from day to day, click the copy button to bring up the following
form:

Copy Quick Default Schedule Form

Copy From: Use the pull down menu to select the day that you wish to use as your
template.

Copy To: Place a check in each box that you wish to copy the schedule to.
                                    Groups




This window can be accessed by clicking on the Lookup drop-down menu and selecting
groups.
Groups are used to filter employees from a category such as buildings, sub departments,
floors, cities, and states. Once you have created a group, simply assign an employee a
particular group and he or she will be filtered with the group they are assigned in. You
can create upto 9 sub levels of a group.




To create a group click on the             button to bring up the Group Level Update
Form. Once you have created your groups levels open the folder and highlight the sub
level and insert the group names. Once you have created the sub levels please refer to the
Employee Update form, Group Tab.
                                         Backup




This feature will allow you to create a copy of all recorded Timecard activity,
Departments, Company Information, and employees and restore them should the original
data files be damaged or corrupted. InfiniTime™ will compress and store these files in
their own subdirectory on any accessible drive until needed.

Default Backup Directory: InfiniTime™ will display any backups available in the
drive and path listed in this field. To look in another directory, use the button with to (…)
change to a different drive and/or path or simply type the drive and path in the field,
followed by hitting the Tab key. By default the system looks in the
C:\Inception\InfiniTime\Data directory. To change the Look In setting permanently,
select the              button and follow the directions below for changing the Default
Backup Location.

              Should your data files become corrupted, highlight the last saved backup
and click-on Restore. Selecting Restore causes the current data files to be saved with a
.ITB extension and replaces them with the last saved backup. When restoring the
database only one instance of the program should be open. It will not restore if you have
multiple uses in the program.
             Email allows you to email the backup to different people




             Deletes the highlighted backup.

Backup Options




Schedule
    Backup Files Every – Enter how often you want InfiniTime™ to back itself up.
    Start Time – Enter the time that you would like InfiniTime™ to back up. Note:
      If the System Monitor is not running, InfiniTime™ will backup the next time it‟s
      started.
    Start Date – Enter the date that you would like to begin the scheduled backups.
Options
   Default Backup Directory – Enter the location where you want the backup files
      to be saved. To change the location, click on the Elipses button and browse to the
      desired location. When possible, select a drive other than the one that contains
      InfiniTime™, such as a network drive or removable disk.
   Delete Oldest File After – Select the number of backup files that you want to
      retain at all times.


    Warning! InfiniTime™ hardware and Network Employee Scanner Users - While the
system performs the backup, employees will be unable to use the scanner to record their
work time.
                                Employee Setup




Employees can be arranged in three different ways:

      By Last Name – Employees are listed in alphabetical order by their last name.
      By SS/SI/NI Number – Employees are listed in Numerical order by SS/SI/NI
       numbers.
     By Login ID – Employees are listed in numerical or alphabetical order by their
       Login ID‟s.
The arrangement can be changed by clicking on the corresponding tab.
The Employee Table can also be used to view one employee‟s Time Card Data. To do
this:
    1. Highlight the employee whose activity you wish to view.
    2. Click on the Activity button.
    3. You can then edit this employee‟s time card data accordingly.

Show All Employees: With a check in this box, all employees who are marked Inactive
will appear in the employee table.
General Tab




Required fields are noted as such in the field description. Should a required field be left
blank upon selecting the OK button, the system will jump to the first blank required field
and prompt you for an entry.

Employee Number: This number defaults to the numeric order in which the employee
was added to the database. You can accept the default or change it by typing in the
appropriate Employee number. This number is useful when exporting data or as an
employee point of reference. This field is required.

First, Middle Initial, and Last Name: First and Last Name fields are required.

Inactive: Select this check-box to render an employee inactive. This feature is useful to
keep information about an employee who may no longer work for the company. Inactive
employees will not be available for reporting or other InfiniTime™ features where you
are prompted to select an employee.

Address, City, State, County or Province, Zip/Postal Code, Phone Number: Enter
the appropriate contact information for the employee.

Gender: Select the sex of the employee from the drop down list.

Default Department: This field is required. The Department selected here will appear
each time an employee logs in to the system, or scans their assigned Employee Card.
This drop down list contains all created Departments, (See Departments).
Default Policy: This drop down list contains all entered Policies, (See Policies). Select
the appropriate Policy for the employee. This field is required.

Image (Optional): Click on the Select button to choose an employee image or company
logo. This will bring you to the Select An Employee Image window. Choose the path,
then select the file. The image selected will appear when the employee logs on and acts
as a security measure and reference. InfiniTime™ will automatically size the picture to fit
a 100X100 pixel area. For best results select a .jpg file, 100 X 100 pixels, not larger than
64 kb. Choose the Remove button to remove the image previously selected.
HR Profile




Job Title: This is where you would assign the employee‟s position.

Email Address: Enter employee‟s email address here (if they have one).

Pay Method: In this drop down list, you may choose from Hourly, Per Diem, Salary and
Other. This designates the type of pay the employee falls under.

Pay Type: The list consists of Exempt, Non-Exempt, and Temporary. This also helps
classify what category the employee falls under.

Marital Status: Choose whether the employee is Single or Married

SS/SI/NI Number: Social Security, Social Insurance, or National Insurance Number
field is required and must be a unique number.

Hourly Wage: Denotes the employee's hourly wage. This field is required, however any
value will be accepted. Salary employees should have a 1.00 placed here.

Date of Birth: Date employee was born.

Date of Hire: This date denotes when the employee began to work for the company.
This field is used for accruing vacation and sick time.

Adjusted Hire Date: If an employee has an adjusted hire date in their profile the
original hire date is ignored the adjusted date is used for accruing vacation and sick time.
Last Performance Review Date: Indicates last performance review. This is used as a
reference so that an administrator may go back and reference this date

Last Wage Review Date: Indicates an employee‟s last wage review. This is used as a
reference so that an administrator may go back and reference to this date

Last Raise Date: Indicates an employee‟s last raise date. This is used as a reference so
that an administrator may go back and reference this date

Emergency Contact Information: Allows you to add the employee‟s emergency
contact information.
Login




This is where you assign your employees the information they need to use the system.

ID and Password: *NOTE THAT THESE FIELD ARE REQUIRED You can either
ask your employees to provide you with an ID and password or designate one for them.
The ID and Password should be easy for the employees to remember. These fields will
accept any characters, (alpha or numeric) or a combination of characters. Each employee
must have a unique ID.

InfiniTime™ Timeclock Hardware Users

Badge ID: Enter the employee‟s barcode or magstripe badge number in this field to
assign that card to the employee. All digits of the number must be included for the system
to identify the card and employee. If the card has a pair of asterisks, do not include the
asterisks.


    The login ID is used to clock in and out on the Scout Hand readers and also if you are
 doing PIN entry on any of the SYNEL clocks available.

    If you are using the SYNEL clocks to clock in/out you need to make sure that all
 login ID and Passwords do not contain alphas meaning letters they need to be numeric.
Security Settings




This is where you can define what an employee is allowed to access in the Manager‟s
Module. A new employee defaults to no security options checked. This tab allows you
to regulate the security of each employee by marking the specific boxes and selecting the
Departments the employee should have access to. This will limit their access to various
screens, departments, and employees.

Each box is defined, along with suggested access per job title.

Change Time: Ability to change system time.
Suggested Access: System Administrator.

Approve Overtime: Ability to approve or unapprove overtime.
Suggested Access: Department Managers and System Administrator.

Print Reports: Ability to print employee time cards and other reports.
Suggested Access: Department Managers and System Administrator.

Edit Company Info: Ability to change company information.
Suggested Access: System Administrator.
Edit Departments: Ability to Add, Change, or Delete departments.
Suggested Access: System Administrator.

Edit Employees: Ability to Edit Employee information, including Security information,
import and export data.
Suggested Access: System Administrator

Edit Activity: Ability to Change, Add, or Delete times clocked in and out, as well as
department worked.
Suggested access: Department Managers and System Administrator.

Edit Schedule: Ability to create, change, and delete schedules for departments,
employees, policies, and shifts.

Edit Escort: Ability to create and modify the InfiniTime Escort.

Edit Access Controls: Ability to edit Access Control groups to allow/disallow access to
certain employees. Please see Access Controls.

Own Data Read Only: If this is checked, when the employee logs in to the Managers
Module that employee will only be able to view his or her information.

Only Allowed To Edit ID / Password: When checked, this employee will only be able
edit other employee ID and Password information.

Not Allowed To Edit Security: Disallows the ability to make any changes to the
securities of other employees and their own security.

Not Allowed To Edit Wages: Does not allow employee to make any changes to thier
and others wage information.

Not Allowed To Edit SSN: Does not allow employee to make any changes to thier and
others Social Security Number.

Not Allowed To Purge: Disables the employees ability to purge any kind of activity.

Note: If an the employee you are creating is that of a person that should have Full
Administrative priviliges in the managers module then All of the Allowed To’s
should be checked and all other Privilege limiting check boxes should be unchecked.
Security Filters




To get here click on the                      button in the Security tab of the
Employees Update Form.

Department Selector: This is used if you want to restrict which departments an
employee can view, if they are given privileges to access any part of the manager‟s
module. An example of this would be for a Deparment Manager. By highlighting the
department they are responsible for and clicking the button with two right arrows, it will
move the department into the “Selected Departments” table. This will allow them to
view and edit employees in their department only. They will not have access to any other
department.

Move Departments between the two sections using the center buttons:

     Moves the highlighted Department to the Selected Departments area.
     Moves all Departments to the Selected Department area.
     Moves the highlighted Department to the Departments to Select From area.
     Moves all Departments to the Departments to Select From area.

With all departments on the left side of the table, “Departments to Select From,” the
system will, by default, give them access to all departments.
Security Filter Continued




Employee Selector: This is used if you want to restrict which other employees an
employee can view, if they are given privileges to access any part of the manager‟s
module. An example of this would be for a Deparment Manager. By highlighting the
employee they are responsible for and clicking the button with two right arrows, it will
move the employee into the “Selected Employee” table. This will allow them to view
and edit employees in this list only. They will not have access to any other employees.

Move Employees between the two sections using the center buttons:

     Moves the highlighted Employees to the Selected Employees area.
     Moves all Employees to the Selected Employees area.
     Moves the highlighted Employees to the Employees to Select From area.
      Moves all Employees to the Employees to Select From area
.
With all employees on the left side of the table, “Employees to Select From,” the system
will, by default, give them access to all employees.
Aternate Department And Badge Id’s




InfiniTime™ Timeclock Hardware Users

This tab is useful for assigning multiple employee cards in different departments for a
single employee. Selecting Insert or Change brings up the Employee Additional Badge
Update Form.

To add an additional badge ID, click the            button. The Employee Additional
Badge Update Form has two fields for defining the employee card:
   1. Badge ID– Enter the additional badge number here.
   2. Department – Enter the department that the employee will be clocked in/out of
       when the card is scanned.
Deductions




    Deductions are optional. The Deductions tab is not intended to calculate Federal
 and State Taxes.


Employee Deductions are used to calculate the Net Pay paid to an employee. Deductions
subtract the entered amount or formula result from the Gross Pay and equal the Net Pay
for the employee. This information is optional and should only be used if you are going
to have InfiniTime™ calculate employee pay.

Click on the               button to add a deduction. Click on the              button,
or double click, to change the highlighted value. To delete a Deduction, highlight the
desired value, and click             .
Deduction Update Form




Description: Name the Deduction.

Wage Multiplier: Enter a multiplier for the deduction. The number here will be
multiplied times the gross pay and that value will be deducted from the Gross Pay to
equal the Net Pay.

Pay Addition: Enter a fixed amount here. This amount will be deducted from the Gross
Pay each time a report is produced.
Accruals




The Accruals tab lists the total amount of sick/vacation time accrued, and the total
amount used by the employee. It also displays any Accruals Plus information that has
been created. All field descriptions are identical. Sick/Vacation/Accruals Plus.

Accrual Date Range: Displays the date range for the years accrued and used time. Date
will reset either on the employee‟s anniversary or January 1st depending on the Reset
Field setting on the Policy Accrual Tab.

Base: The starting amount of hours. This field can be changed by highlighting the
record and selecting the Change button .

Accrued Column: The amount of accrued hours, based on Policy Accrual Tab settings.

Total Accrued: Taken by adding or subtracting the Accrued column with the Base
column.

Used: Amount of depleted sick/vacation/plus time entered by selecting the Other
Activity button from the Time Card Activity table (see time card activity.) Note: The
time used will not subtract itself from the Total Accrued Column.

Remaining: Amount of acrued hours remainig for use.
                This button calculates accrued time based on current Policy Accrual Tab
settings. It is useful if the policy changes and the new rates are retroactive. It is
unnecessary to select this button for normal accrual operation.

              Highlighting an accrual date range and selecting the Change button, will
bring up the Employee Accrual Update Form.




The Employee Accrual Update Form allows you to edit the amount of sick/vacation/plus
time that has been accrued, by adjusting the Base amount either up or down. This form
displays:
     Type – Denotes the type of Accrual Activity to be changed.
     Date – Starting date of Accrual Date Range.
     Base Amount – Type in an amount, or use the up and down arrow buttons to
       change. This field can be set to a negative or positive number. Entering a number
       will subtract or add the value to the Accrued amount. This field is useful to adjust
       accrued hours when entering employees who may have worked for the company
       prior to InfiniTime™ implementation.
     Accrued – Number of hours accumulated.
     Used – Number of hours recorded as used by the system. (See Viewing and
       Editing Timecard Activity, Other Activity for Information on how
       Sick/Vacation/Plus hours are Used.)
Groups




The Groups tab will display all avalible Groups that an employee can be assigned to, and
assigning the employee to groups will allow you to filter the reports. To assign a group
description to an employee simply highlight the group level and click on the change
button to bring up the Employee Group Update Form.




The Employee Group Update Form allows you to assign a Group to a Group Level, select
the Group Level you wish to assign to this employee and click on the
button.
Schedule Info.




You can set a default schedule for the employee by clicking the              button.
You can select the employee schedule cycle, it defaults to weekly but you can change it
to custom.




By selecting custom, you can specify the cycle days and the reference date which will be
day one of the cycle
To create schedules select the               button.




The Quick Scheduler allows you create a schedule by directly typing in the start and end
times. To create the default schedule, start by clicking on the tab for the day of the week.
In the Start Time field under the Regular Hours column, type in the starting time.
Next, in the End Time field, enter the time that this Regular working period ends (ie ends
before a lunch break, or the end of the day.) Continue the process until the entire shift
has been completed.

              Copying the Quick Schedule

To copy the schedule from day to day, click the copy button to bring up the following
form:




Copy From: Use the pull down menu to select the day that you wish to use as your
template.
Copy To: Place a check in each box that you wish to copy the schedule to.
Shifts




This window will allow you to assign a shift to an employee. Click on the
button to insert a shift and assign it to the employee.




Once the shift update form comes up, select the shift you want to assign the employee
and click
Availability




This window will allow you to assign the employee‟s availability. Click on the
               button to insert an availability and assign it to the employee.




Once the employee schedule availability update form comes up, select the availability
you want to assign the employee and click
Trained Tasks




This window will allow you to assign the emplyee‟s trained tasks. Click on the
             button to insert a trained task and assign it to the employee.




Once the employee trained task update form comes up, select the task you want to assign
the employee and click              .
Other Information




Important Dates

The important date window is used as a calendar reminder that an employees important
date is nearing. This system can be used for a number of reasons including birthday
reminders, individual employee holidays, reviews, and much more. Once a date has
been entered in the Important Dates Update Form simply print a report and your memory
is refreshed. To add an important date, click the             button to bring up the
Employee Important Date Update Form.




This form allows you enter the important date for the employee and how often it will
reoccur.
Name: Type the name of the Important Date.

Interval: Select how often this Imprtant Date will reoccur.
    Annually
    Monthly
    Bi-Weekly
    Weekly
    Daily
    Custom

Custom Interval Amount: If you chose custom, enter the number of days for how often
the Important Date will recoccur.

Reference Date: Enter the Date for this Important Date.

User Defined Fields




The user defined fields are fields that are not part of the standard software package and
that the user creates. Once you have all the new fields defined (see section on User
Defined Fiels) the list af all the fields will apear on the employee record now you can set
the value of each field by hilighting the description anc clicking
Holidays




The Holiday Tab in the Employee Update Form is useful if you wish to add certain
Holidays that only certain employees take (e.g. Religious Holidays.)


      Please Note: To have a special Holiday Activity Type, you will need to enter it in
the Other Activity Types tab. (See Other Activity Types)
Employee Holiday Update Form




This form allows you to define a paid holiday. The date will automatically add the
entered amount(s) to the employees reports when a report is generated within the date
range that contains the holiday date.

Name: Enter the Name of Holiday.

Date: Enter the Date of Holiday.

Deduction Type: Select the type of deduction. If Accrual is selected an Accrual Name
Will be required to be selected for posting.
Other Activity Type: Select the type of Other Activity. If the appropriate type of Other
Activity is not present you can add it on the Other Activity Types Tab. Selecting
Vacation or Sick Time will deduct the amount of Other Activity from the employees
accrued amount.

All Worked Hours Are Holiday Pay: This rule specifies that all hours worked are
holiday pay, and that employee has to work on that holiday to get the holiday pay.

Other Activity Hours: Spin box for entering the amount of Other Hours for the holiday.
Type in the amount or use the arrow keys to set.

Worked Holiday Rate: Spin box for entering the multiplier for employees who worked
during holiday. This amount will multiply the entered number times the employee's
hourly rate and places the result in the Other Amount column in addition to any Other
Activity Hours added above. Select OK to save the Holiday.

Day Before Holiday Must Be Worked: This rule specifies that the employee only
receives credit for this holiday only if they have worked the previous day.

Day After Holiday Must Be Worked: This rule specifies that the employee only
receives credit for this holiday only if they have worked the day after the holiday.

Holiday Starts Day Before: This rule specifies that the holiday starts the day before.

Holiday Ends on Holiday: This rule specifies that the holiday ends that day at 11:59 pm
on the holiday day.

Holiday Ends Day After: This rule specifies that the holiday ends the day after of the
holiday.

Average Hours: The Average Hours, and Days to Average spin box are each part of an
equation. If Average Hours is set to No, then there is no need to place any number in the
Days to Average box.

If Average Hours is set to Yes, then InfiniTime™ will look to the Days To Average box
to calculate the hours that will be given for the Holiday. In other words, selecting Yes
will instruct the program to average the hours worked for the number of days selected,
and then will punch that average for the Holiday. The number of hours entered into the
Other Activity Hours field will serve as the maximum number of hours an employee can
receive.
Example with the following settings:
Average Hours – Yes
Days to Average – 4
Assume the Holiday is Friday
Other Activity Hours – 8.00 Hours.
Day                                           Hours Worked (two scenarios)
Monday                                        8.25 / 10.00
Tuesday                                       8.00 / 11.25
Wednesday                                     6.50 / 8.00
Thursday                                      6.00 / 9.25
Average                                       7.19 / 9.63
Friday (Holiday)                              7.19 / 8.00

When all Holidays are entered, select the OK button on the Policy Update Form to save.

Overtime Mapping




In this tab the program allows you to map all worked hours on the holiday to specific
overtime.
When holiday is worked map…
Regular Hours Into OT: allows you to map all regular hours worked into any of the
four overtimes. All regular hours worked will be considered overtime.
OT One Hours Into OT: allows you to map all overtime one hours worked into any of
the four overtimes.
OT Two Hours Into OT: allows you to map all overtime two hours worked into any of
the four overtimes.
OT Three Hours Into OT: allows you to map all overtime three hours worked into any
of the four overtimes.
OT Four Hours Into OT: allows you to map all overtime four hours worked into any of
the four overtimes.
Any Hours Worked Over Holiday Hours go Into OT: allows you to specify to what
overtime any time worked over the specified holiday time given to the employee.
Hours Mapping




Hours mapping allows you map other activity hours according to a range of hours
worked. To insert the accrual mapping click on the             button. The Holiday
Rate Mapping Update Form will come up.




Hours Worked: The range of hours that must be worked before the other activity hours
is given.
Other Activity Hours: The amount of other activity hours given when they work the
specified range of hours.

Comments




The comments tab shows a list of comments from management to the employee that can
be viewed when the employee is clocking in using the PC Punch. Click on
to insert a message to send the employee.
                             Other Activity Type




This tab allows you to Insert, Change, and Delete Other Activity that might need to be
added. The Other Activity Types could include such things as Tips, Bereavement Leave,
Jury Duty, Personal time, Holiday Pay, and other non-working paid time. These types
will appear when inserting an Other Activity Punch from a drop down menu and can be
entered in either an hourly amount or monetary amount, or both.

Select the             button to bring up the Other Activity Type Update window.
This window contains the following fields:

      Description – Type the name of the Other Activity Type.
      Code Number – Enter a code number. This is used for certain payroll interfaces,
       as well as for the InfiniTime™ Hand Geometry Clock Other Activity change.
      Payroll Mapping Number – Enter a mapping number. This is used for certain
       payroll interfaces.
      Payroll Mapping Code - Enter a mapping code number. This is used for certain
       payroll interfaces.
      Deduct From Accrued Sick Time – Placing a check in this box will deduct the
       appropriate amount of Other Activity hours of this type from the employee‟s
       accrued Sick Time.
      Deduct from Accrued Vacation Time – Placing a check in this box will deduct
       the appropriate amount of Other Activity hours of this type from the employee‟s
       accrued Vacation Time.
      Count As Regular Hours- When this check box is checked when hours have
       been entered they will count as regular hours and overtime hours.
      Count As Day Worked – When this check box is checked, the day were the other
       activity was inputted will be counted as a worked day.
      Exclude From Payroll Export – Placing a check in this box will allow the other
       activity to be excluded from the payroll export information.
      Inactive – Placing a check in this box will make the selection unavailable when
       inserting an Other Activity punch.

Other Activity Types can also be setup by clicking on the Lookups, choosing Other
Activity Types.
                                 Timecard Activity




To view the Timecard Activity click on the               button, this button will bring up the
Timecard Activity Table For Company.

To view activity for an employee double click on the employee‟s name

You may also Search for the person by typing in the Last Name in the Search field and
clicking               . This will put the employee that you are looking for at the top of
the list. To put the list back to alphabetical order click on the              button

                 This feature allows the user to delete timecard activity for the whole
company that is old and no longer useful. Selecting this button brings you to a screen
where you are asked to enter a Date Limit. This limit defines the date from which all-
previous records for the company will be deleted. Next, you are prompted to answer Yes
or No if you want to export the files to be deleted. It is suggested that you export this
data in case you need it for future use. Answering Yes will allow you to name a file and
path, or click on the ellipse button to choose from a list. Select OK and Yes to confirm,
the data will then be deleted.

                This feature allows the user to recalculate timecard activity for the whole
company. Recalculation should be done if you make any changes to the policies,
inserting, changing, or deleting a Holiday.
                Selecting this button will bring up the Supervisor Review Window, which
allows the user to select one or more employees for review of their timecard activity.




Date Range
You can use the drop down list to view different pay periods. The program defaults to
the current pay period.
     Past – Allows you to view the last pay period, indicated by the Pay Cycle Tab in
        the Default Policy.
     Current – Displays the Activity for the current pay period.
     Custom – Allows you to customize the Activity that is viewed by selecting the
        beginning and end dates.
Express View
The Express View allows you to branch down employee hours and view their department
hours. Simply double click on an employees name and work your way down. The
Express View goes as low as daily punches. The Express Viewer also allows you to
view an employee‟s exceptions. Once a folder is Red an exception exists for that
employee. Also If folder is Blue the activity for this employee is marked for review.

Red X: Once you have activated an exception in the Company Information Update
Table they will appear in a red folder in the activity viewer. Once you see a red folder
simply double click on it. A folder will appear named Exceptions, double click on it to
view the date and type of exception. Once you have identified the exception you may
simply highlight it and select the Change button to modify the punch.

Approve Exception: To approve an exception hold down the CTRL button and double
click on the folded paper next to the exception description. This will turn the exception
green. The exception will still appear on reports but this feature is used to specify that
you have viewed this exception and approved it.
List View




List view will show you all the activity sequentially. In this view you can make changes
to the activity like inserting, deleting or changing punches.

              - Clicking this button will insert a punch a Timecard activity update form
will pop up to input the correct time and date of the punch being inserted.




             - Clicking this button will change the punch that you have highlighted the
Timecard activity update form will pop up to make the necessary changes.
This form is used to insert or modify any activity in an employee‟s time record. Simply
select the department, enter the date and time, then select the type of punch. Once this is
completed an Audit Description form will appear. This form is used to keep track of
editing and reason for editing. Enter a description of the edit and select the OK button

             - Clicking this button will delete the punch that you have highlighted. It
will prompt you if you really want to delete the activity.




Click            if want to delete it.
Activity Table Buttons

                 Selecting this button will call the Audit Trail Table.

                  Selecting this button will call the Deleted Records Audit Table.
For use of these buttons please refer to the Audit Trail section described further below.

                 The Quick Button inserts identical punches over a specified date range.
Selecting this button will bring up the Quick punch Window.

                This feature allows the user to recalculate timecard activity for this
employee. Recalculation should be done if you make any changes to the policies,
inserting, changing, or deleting a Holiday.

                Or                Overtime button: Selecting this button will
approve or un-approve overtime hours listed in the highlighted record.

                   This feature allows the user to delete timecard activity for this
employee that is old and no longer useful. Selecting this button brings you to a screen
where you are asked to enter a Date Limit. This limit defines the date from which all-
previous records for the company will be deleted. Next, you are prompted to answer Yes
or No if you want to export the files to be deleted. It is suggested that you export this
data in case you need it for future use. Answering Yes will allow you to name a file and
path, or click on the ellipse button to choose from a list. Select OK and Yes to confirm,
the data will then be deleted.

If you are viewing the Activity for a specific employee through the Employee Icon, then
the purge feature will only purge data for that specific employee. If you are in the
Company Activity then data for all employees will be purged.
Calculation Override

                  This feature will allow the user to override the calculation of the hours;
this button will only be active when highlighting the clock out punch.




Calculation Override Update Form

Calculation Override: Check this option to allow the user to make changes in the
Calculation Override Update Form to override the actual activity. Uncheck to leave the
calculated hours as the system calculated them.

Regular Hours: Hours that the user wants to assign instead of the calculated time.

Approved OT: Approved OT hours that the user wants to assign instead of the calculated
time.

Unapproved: Unapproved OT hours that the user wants to assign instead of the
calculated time
Quick Punch




The Quick Button inserts identical punches over a specified date range. Selecting the
               button will bring up the Quick punch Window.

Punch Information

      Dates Desired – Select the date range that you wish to insert the Quick punches.
       If the Quick punch is for one day only, then the start and end dates will be the
       same.
      Punch Type – Use the drop down menu to select the type of punch, choose from
       regular punch, schedule punch, single punch, or other activity.
      Department – Use the drop down menu to select the department.
      Start Time – Select the time that the quick punch will clock the employee in at.
      End Time – Select the time that the quick punch will clock the employee out at.
      Duration – The number of hours that will be totaled is shown here.
      Clock Out if Clocked In- If this is checked it will only insert an out punch for
       that day and in/out for the rest of the date range.
      Weekday Only – If this is checked it will only insert punches for weekdays only
       and not the weekend, Saturday and Sunday.
      Description - This is an audit description of the insertion of punches.
Employee Selection Criteria




Tagging Selected Employees

To tag selected employees, select the Selected option from the Employees Selected drop
down menu

Tag                  - This button will place a green check next to the highlighted
employees name. This tells the InfiniTime program only to add punches for this
particular employee.

Tag All                - This button will place a green check next to all employees in
the window. This option will tell the InfiniTime program to add punches to all
employees.

Untag                   - This button will remove the green check of a highlighted
employee.

Untag All -                 - This button will remove the green check from all tagged
employees.
Tagging Selected Departments




To tag selected departments, select the Selected option from the Departments Selected
drop down menu.

Tag                 - This button will place a green check next to the highlighted
department name. This tells the InfiniTime program to add punches for this particular
department.

Tag All                  - This button will place a green check next to all departments in
the window. This option will tell the InfiniTime™ program to add punches for all
departments that appear in the window.

Untag                   - This button will remove the green check of a highlighted
department.

Untag All                  - This button will remove the green check from all tagged
departments.
Tagging Selected Groups




*Groups can be used to distinguish different companies, locations, levels, or floors.
Groups give you the ability to customize your export file.

Tag                    - This button will place a green check next to the highlighted group.
This tells the InfiniTime program to add punches for this particular group.

Tag All                - This button will place a green check next to all groups in the
window. This option will tell the InfiniTime™ program to add punches to all groups that
appear on this window.

Untag                   - This button will remove the green check of a highlighted group.

Untag All                   - This button will remove the green check from all tagged
groups.
Range / Filter Selection




This selection criteria allows you to select a range of employees, a range of departments,
selected pay types or selected pay methods to insert the punches.

      Employee Id – Insert the range of employee ids that you want to insert the
       punches for. The starting Id number to the last Id number of the range.
      Department Number – Insert the range of department numbers that you want to
       insert the punches for. The starting department number to the last department
       number of the range
      Pay Type Filter – This filter allows you to select which pay type, and all
       employees that have that pay type will be selected for the quick punch.
Supervisor Review




                Selecting this button will bring up the Supervisor Review Window, which
allows the user to select one or more employees for review of their timecard activity.

This Review is used to aid the supervisors in flagging the employees that their timecard
activity has been approved.
Supervisor Review Window




      Dates Desired – Select the date range that you wish to mark the employees for
       review.
      Action – Use the drop down menu to select the action you want to take.
           o Mark – Will mark the employees for review.
           o Unmark – Will unmark the employees that were marked.
           o Toggle – Will change the employees from marked to unmarked and the
               unmarked ones to marked.
Employee Selection Criteria




Tagging Selected Employees

To tag selected employees, select the Selected option from the Employees Selected drop
down menu

Tag                - This button will place a green check next to the highlighted
employees name. This tells the InfiniTime program only to review for this particular
employee.

Tag All                - This button will place a green check next to all employees in
the window. This option will tell the InfiniTime program to review to all employees.

Untag                   - This button will remove the green check of a highlighted
employee.

Untag All -                 - This button will remove the green check from all tagged
employees.
Tagging Selected Departments




To tag selected departments, select the Selected option from the Departments Selected
drop down menu.

Tag                 - This button will place a green check next to the highlighted
department name. This tells the InfiniTime program to review for this particular
department.

Tag All                 - This button will place a green check next to all departments in
the window. This option will tell the InfiniTime™ program to review for all departments
that appear in the window.

Untag                   - This button will remove the green check of a highlighted
department.

Untag All                  - This button will remove the green check from all tagged
departments.
Tagging Selected Groups




*Groups can be used to distinguish different companies, locations, levels, or floors.
Groups give you the ability to customize your export file.

Tag                    - This button will place a green check next to the highlighted group.
This tells the InfiniTime program to review for this particular group.

Tag All                - This button will place a green check next to all groups in the
window. This option will tell the InfiniTime™ program to review to all groups that
appear on this window.

Untag                   - This button will remove the green check of a highlighted group.

Untag All                   - This button will remove the green check from all tagged
groups.
Range / Filter Selection




This selection criteria allows you to select a range of employees, a range of departments,
selected pay types or selected pay methods to insert the punches.

      Employee Id – Insert the range of employee ids that you want to review the
       punches for. The starting Id number to the last Id number of the range.
      Department Number – Insert the range of department numbers that you want to
       review the punches for. The starting department number to the last department
       number of the range
      Pay Type Filter – This filter allows you to select which pay type, and all
       employees that have that pay type will be selected for review.
Unmark after Review: To unmark after you reviewed activity, hold down the ALT
button and double click on the folded. This will turn the folder back to original color.
Other Activity

The                  button allows you to insert Other Activity. Selecting the Other
button will bring up the Other Activity Window. This window allows you to define the
frequency, amount and type of Other Activity you are adding. Use this window to add
vacation, sick, holiday, tips, or any other activity that you have specified when creating
other activities.




      Dates Desired – Select the date range that you wish to insert the Other Activity.
       If the Other Activity is for one day only, then the start and end dates will be the
       same.
      Punch Type – This shows that the punch will be Other Activity.
      Department – Use the drop down menu to select the department.
      Other Activity Desc. – Select the appropriate type of Other Activity. The
       ellipses button will take you to the Other Activity Table so you can select the
       type.
      Other Hours – Enter the appropriate amount of Other Activity Hours.
      Other Amount – Enter the appropriate monetary amount of Other Pay.
      Weekday Only – If this is checked it will only insert punches for weekdays only
       and not the weekend, Saturday and Sunday.
      Description - This is an audit description of the insertion of punches.
Inserting Activity Using Inline Editing

To use Inline editing you need to first enable the Inline editing in the program. Go to the
Company Update Form and check Use Inline Edit For List View.




Once that is checked you can edit any punches in the list view like if you were using any
spreadsheet program.
Click on the              button to begin inserting.




A new line will appear in the activity with the date field highlighted you can change the
date and TAB over the next field the Time field.




Keep on tabbing over to edit all the field and when you are don inserting or making the
necessary changes just hit Enter to finish the transaction.
                             InfiniTime Scheduler
The InfiniTime Scheduler is a power tool that allows you to create a schedule to meet
your company‟s needs. The scheduler allows you to create a schedule according to the
employee‟s availability and the employee‟s Trained Tasks. You can also create a
schedule skeleton to make it easier to schedule according to your company‟s needs. To
acces the schedule setup click on lookups -> schedule setup




Once you have the selected the schedule setup you will see a list of schedule options that
will help you create a schedule.




Availability

Setting up the availability will allow you to use your scheduler to the fullest. Allowing
you to schedule a workday using the employee‟s availability.

Creating an availability

      Click on the availability
      Once at the Schedule Availability Table click on Insert
   Schedule Availability Update Form will come up




   Description – type the description of this availability
   Click on the Schedule Tab to create a schedule of availability.
      Click on               to insert the schedule for the time of availability.

Quick Function




      In the quick Function insert the Time Available for that particular Availability.
      In the Start Time box insert the time the availability will begin.
      In the End Time box insert the time availability will end.

      Then click on Copy                 to copy this to other days.
      Copy From: Use the pull down menu to select the day that you wish to use as
       your template.
      Copy To: Place a check in each box that you wish to copy the schedule to.

When done copying click on

Once the Availability is created now we need to assign it to an employee.
In the employee update form go to the Schedule Info. Tab




      Click on               to select the appropiate availability. Then click OK.
Schedule Filters

Schedule filters allow you to customize the schedule window to show only employees
selected in the Filter. To create a schedule filter click on Lookups -> Schedule Setup ->
Filters.




Creating a schedule filter

      Click on Filters
      Once the Schedule Filter Table comes up click on
   The Schedule Filter Update Form comes up




   Description – type the description of this filter
   Click on the Selection Criteria Tab to select the employees for this filter
   In the Selection Criteria Tab you can tag employee or departments that you want
    to filter out.
Tagging Selected Employees

To tag selected employees, select the Selected option from the Employees Selected drop
down menu

Tag                   - This button will place a green check next to the highlighted
employees name.
Tag All                  - This button will place a green check next to all employees in
the window.
Untag                   - This button will remove the green check of a highlighted
employee.
Untag All -                  - This button will remove the green check from all tagged
employees.


Once you have the filter setup you can use the filter by clicking on the




      Select Filter to see the employees you selected in a particular Filter.
      Here you do not see all employees, but you see only the employees that you
       filtered out, making it easier to create a schedule.
Trained Tasked

Trained Tasks allow the user to set up specific Task names for a job assigned to an
employee. In the Trained Task Table, the user creates the Task name that must be
performed by the employee. To assign the Task to specific employees that have the
training for the Tasks, go to the Employee Setup section of the manual. (i.e. Juan knows
how to be a Bartender and a Waiter, therefore, Juan is assigned Bartender and Waiter
Tasks. This will allow him to be filtered out to the two assigned Tasks when looking to
fill in a work schedule for the jobs needed.)
To create a trained task click on Lookups -> Schedule Setup -> Trained Taks.




In the Trained Task Table you can insert as many trained tasks as needed by clicking on
the              button.
In the Trained Task Update Form just input the description of the Task.

Once the Trained Tasks are created now we need to assign them to an employee.
In the employee update form go to the Schedule Info. Tab




      Click on               to select the appropiate Trained Task. Then click OK.
Schedule Skeleton

The Schedule Skeleton allows the user to setup several schedules at once according to the
company‟s needs. This Skeleton is based on the trained tasks; the user can schedule the
tasks for a day. To create a Schedule Skeleton click on Lookups -> Schedule Setup –>
Skeleton.




Once you click on the Skeleton the Schedule Skeleton Table opens.
In the Schedule Skeleton Table you can insert as many Skeletons as needed by clicking
on the              button.




In the Schedule Skeleton Update Form just input the name of the skeleton.
Now that you have created all the skeleton names that your company requires, they now
need to be scheduled, to begin the scheduling click on the              Schedule
Skeleton Table.
In the Schedule Skeleton click on                to select the tasks needed for that
schedule.




Highlight the task need and then click on the              to insert it to the skeleton.
Once you selected all the tasks you can begin to schedule them.
There are four different types of time blocks that can be entered onto the Time Grid. The
types are represented along the bottom of the schedule area. They are:

      Work Hours – Block of time that employee is expected to work.
      Other Activity – Block of time representing fringe benefits that the employee
       will be paid for but are otherwise non-worked. Types of Other Activity are,
       Vacation, Sick Days, Holidays, or other paid, non-worked blocks of time.
      Paid Break – Block of time allotted for a Paid Break.
      Unpaid Break – Block of time allotted for an Unpaid Break.

Click on the appropriate type of time to schedule with the left mouse button and hold.
This will change your mouse pointer to a crosshair. While continuing to hold the left
mouse button, move the mouse to the desired starting time grid and let go of the left
mouse button to insert the Time Block. This will create a bar representing a block of
time.

Newly inserted blocks are yellow. To select and edit the block, click on it with the mouse
pointer changing the color to Red. Only red Time Blocks can be edited. To move,
position the cursor in the middle of the block until it changes into a four-way arrow.
Hold the left mouse button down and drag the block to the appropriate starting grid. To
re-size the Time Block, position the cursor over the end of the Time Block, until it
changes into a double arrow. Then, while holding the left mouse button down, drag the
block to the desired length of time, and release. Either end of an activated time block can
be re-sized in this manner. Alternately, an active time block can be sized by entering the
Start and End time.

 If you want to schedule a day with breaks, first insert a block of Work Hours onto the
grid and size for the entire day. Next, select the type of break, by clicking on the
appropriate button; insert it on the grid and size to the length of the break.

 If you want to change the length of any previously inserted block, activate the block by
clicking on it once with the left mouse button. An active block will turn red and allow re-
sizing with the drag and drop method described above. Repeat procedure for each task.

Once a day is finished, you can click on Close to save the schedule skeleton.
Global Schedule




The Schedule feature can be accessed through Company and Schedule from the Main
Menu Bar. Scheduling allows you to input expected hours that an employee will work.
This gives InfiniTime™ a basis from which to compare actual worked time. The
Schedule is designed to allow rapid entry while maintaining the flexibility for complex
schedules. InfiniTime™ allows you to input a default schedule in many areas of the
program including the employee profile and in the policy update.

Scheduling allows you to input expected hours that an employee will work. This gives
InfiniTime™ a basis from which to compare actual worked time.

Building A Schedule
This section describes the various fields and buttons on this window and explains how to
build a schedule. It is recommended that you read the descriptions prior to building a
schedule.

Department: Schedules are built on a Department basis. Select the appropriate
department, or all Departments to view all employees from the Department drop down
list. Selecting All Departments will prompt you to select a department each time you
insert a type of activity.
Date: Enter the date, or select the Calendar button to enter the date, that the schedule is
to be built for. Use the       buttons to change one day in the corresponding direction.
Begin Time: With a time block activated, use the arrow buttons or enter the start time
here and the block will snap to the entered time.

End Time: With a time block activated, enter the end time and the block will snap to the
entered time.

Type: When inserting an Other Activity, select the Other Activity Type from the drop
down list.

Time Grid
Below the Begin, End and Type fields is the Time Grid. This area allows you to view the
Schedule being built.

Employee Name List
The schedule displays employees with the default Department currently highlighted.
Additional employees from different departments can be added to the highlighted
department by selecting the Insert button, highlighting an employee and clicking on the
OK button.


Left and Right Arrow Buttons
The left and right arrow buttons move the Time Grid's viewable hours to the left and
right. Use these buttons to move the grid so that the employees approximate starting time
is on the far left hand side. The top arrows move the grid one hour at a time, while the
bottom arrows move the grid four hours at a time.

There are four different types of time blocks that can be entered onto the Time Grid. The
types are represented along the bottom of the schedule area. They are:

      Work Hours – Block of time that employee is expected to work.
      Other Activity – Block of time representing fringe benefits that the employee
       will be paid for but are otherwise non-worked. Types of Other Activity are,
       Vacation, Sick Days, Holidays, or other paid, non-worked blocks of time.
      Paid Break – Block of time allotted for a Paid Break.
      Unpaid Break – Block of time allotted for an Unpaid Break.


Insert Button: Use the Insert Button to add a time block.
Delete Button: Use the Delete Button to remove a selected time block.
Using the Schedule

Select the appropriate Department and date you wish to schedule. A departmental list of
employees should appear in the left hand Employee Name column. Use the right and left
hand arrow buttons to move the time grid so that the employees‟ approximate starting
time appears in the far left hand side. Click on the appropriate type of time to schedule
with the left mouse button and hold. This will change your mouse pointer to a crosshair.
While continuing to hold the left mouse button, move the mouse to the desired starting
time grid and let go of the left mouse button to insert the Time Block. This will create a
bar representing a block of time.

Newly inserted blocks are yellow. To select and edit the block, click on it with the mouse
pointer changing the color to Red. Only red Time Blocks can be edited. To move,
position the cursor in the middle of the block until it changes into a four-way arrow.
Hold the left mouse button down and drag the block to the appropriate starting grid. To
re-size the Time Block, position the cursor over the end of the Time Block, until it
changes into a double arrow. Then, while holding the left mouse button down, drag the
block to the desired length of time, and release. Either end of an activated time block can
be re-sized in this manner. Alternately, an active time block can be sized by entering the
Start and End time.

 If you want to schedule a day with breaks, first insert a block of Work Hours onto the
grid and size for the entire day. Next, select the type of break, by clicking on the
appropriate button; insert it on the grid and size to the length of the break.

 If you want to change the length of any previously inserted block, activate the block by
clicking on it once with the left mouse button. An active block will turn red and allow re-
sizing with the drag and drop method described above. Repeat procedure for each
employee.

Once a day is finished, you can click on Close to save the schedule, copy the schedule, or
select the next day to be scheduled. To print the current Schedule, select the Print button.
Quick Scheduler




To access the Quick Scheduler, click on the Quick Button

The Quick Scheduler allows you create a schedule by directly typing in the start and end
times. To create the default schedule, start by clicking on the tab for the day of the week.
In the Start Time field under the Regular Hours column, type in the starting time.
Next, in the End Time field, enter the time that this Regular working period ends (i.e.
Ends before a lunch break, or the end of the day.) Continue the process until the entire
shift has completed. Other Activity allows you to enter the time that the employee
performs the selected Other Activity Type, as chosen in the pull down menu.


     Please Note: Times entered in the Quick Scheduler cannot overlap each other.
For example – Working 8:00am-12:00pm, Unpaid Break 12:00pm-1:00pm, Working
1:00pm-4:00pm. Time slots are arranged in sequential order
                                                 Reports
InfiniTime provides a dynamic reporting environment that allows you not only the
capability to print from our built in reports, in the report library, but also the flexibility to
customize the reports using our Crystal Reports Interface1.




To access the InfiniTime report library click on the           button.
InfiniTime has categorized the reports into six different categories:

       1. Employee Information Reports - These set of reports provide information on
          the employees that are not related to their Time Activity.
       2. Management Reports - The reports under this category are designed for
          management purposes only. Such as keeping track of Exceptions.
       3. Payroll Reports - These reports help the employer in understanding what to
          expect to pay the employees for the hours worked.
       4. Schedule Reports - Schedule reports can be printed to obtain a hardcopy of the
          work schedule for viewing.
       5. System Reports – The System Reports provide reports about your installed
          system.
       6. Timecard Reports - The Timecard Reports provide a variety of type of reports
          that show a summary or detailed information of employees‟ activity.




1
    Crystal Reports Interface is an optional software module that can be purchased at any time.
Creating a Saved Report Selection Criteria

InfiniTime allows you to save report criteria to make it easier to print reports in every
day use.




In the report library highlight the format that is most convenient for the type of report that
you are looking to print and click on the Insert               button.
Report Selection Criteria Update Form

In the update form you can select any criteria desired for the report you want.

General Tab

In the General Tab you will set the description of the report you want to save.

Description – This field describes the name of the Report Structure you are creating.
This is the field that will appear in the Report Library table and is what you will use to
distinguish between other saved Report Structures.
Inactive – Check this box to make a structure become INACTIVE and unusable until
reinstated.
Use Description As Report Name – Check this box to make the description of the report
the name of the Report.
Printer - Here you can select which printer from your network you want the report to
print
Export File Name – If you want this time card report to be save on your computer, insert
a file path and file name to save the report.

Selection Criteria Tab




In the Selection Criteria, tab you can select the date range of the report and limit what the
report will contain. You can filter the report by employees, departments, groups, and
other information.
Selected Employees

Here you can select particular employees to be included in the report by choosing
Selected in the Employees Selected and tagging the individual employees or you can
leave it as a default by selecting all in the Employees Selected.

Tagging Selected Employees

To tag selected employees select, the Selected option from the Employees Selected drop
down menu.

                - This button places a green check next to the highlighted employees
name. This tells the InfiniTime program to print a report for this particular employee.
                 - This button places a green check next to all employees in the window.
This option tells the InfiniTime program to print a report for all employees who appear
on this window.
                - This button will remove the green check of a highlighted employee.
                - This button will remove the green check from all tagged employees.

Selected Departments




Here you can select particular departments to be included in the report by choosing
Selected in the Departments Selected and tagging the individual departments or you can
leave it as a default by selecting all in the Departments Selected.
Tagging Selected Departments

To tag selected departments select the Selected option from the Departments Selected
drop down menu

                - This button places a green check next to the highlighted department
name. This tells the InfiniTime program to print report data for this particular
department.
                  - This button places a green check next to all departments in the window.
This tells the InfiniTime program to print report data for all departments that appear on
this window.
                - This button removes the green check of a highlighted department.
                - This button removes the green check from all tagged departments.

Selected Groups




Here you can select particular groups to be included in the report by choosing Selected in
the Groups Selected and tagging the individual groups or you can leave it as a default by
selecting all in the Groups Selected.
Tagging Selected Groups

To tag selected groups select the Selected option from the Groups Selected drop down
menu

Groups can be used to distinguish different companies, locations, levels, or floors.
Groups give you the ability to customize your report.

                  - This button places a green check next to the highlighted group name.
This tells the InfiniTime program to print data for this particular group.
                  - This button places a green check next to all groups in the window. This
option tells the InfiniTime program to print all groups that appear on this window.
                - This button removes the green check of a highlighted group.
                - This button removes the green check from all tagged groups.

Range/Filter Selections




In the Range/Filter Selections tab, you can filter out employees using numeric ranges and
pay type criteria.

Employee ID From/To - These fields allow you to enter an employee ID range to limit
reporting information
Department Number - These fields allow you to enter a department number range to
limit the report information
Pay Type Filter & Pay Method Filter

Pay type filter allows you to print information based on employee HR information. This
information must first be entered in the employee update form before this feature can be
used.

       - This button will bring the highlighted object on the left to the right.
       - This button will bring all contents on the left to the right.
       - This button will bring the highlighted object on the right to the left.
       - This button will bring all contents on the right to the left.

Email Tab




InfiniTime gives you the capability to E-mail the report from the software in different
formats. E-mailing the reports can be done right after the report has been printed or
automatically at a schedule time that you set (see Auto Report Schedule).

Subject - This is the subject of the email that will be displayed in the recipients e-mail.
Format – You can choose from several different formats that the report will be exported
and e-mailed. The formats include, PDF, Excel, Comma Separated text, or WORD
document.
Body Text - You can type a message that will be in the e-mail along with the attached
report.
Send To – This is the list of people that will receive the e-mail.
              -Click on the insert button to add a recipient for the email. First fill in the
name and press enter. The cursor will then move into the address column. Fill out the
address and then press enter. To insert multiple recipients repeat the steps above.
              - Click on this button to make changes to the recipient information.
              - To delete a recipient, highlight the recipient under the Address List and
press the delete button.

Auto Report Schedule Tab




InfiniTime allow you to set a schedule for the report to run automatically.

NOTE: For the report to run automatically, a System Monitor has to be running along
with the Housekeeping function set in one computer in the network.

To set a scheduled date and time for the system to print a report, click on Insert

              - Click insert to open up the Auto Report Schedule Update Form and set a
schedule.
              - Click change to make any adjustments to a previously saved Report
Schedule.
               - Click delete to remove the highlighted Report Schedule.
Auto Report Schedule Update Form




Description – Describes the Report Schedule you are creating. This name will appear in
the Report Library Update Form. This is how you will be able to distinguish between
other Auto Report Schedules you may create.

Frequency – This is how often the program will run the auto report schedule feature.
The options are: Once, Daily, Weekly, and Monthly.

Date to Print – This is the date that you want the system to print the current set up on.

Time to Print – This is the time that you want the system to print the current set up on
the date selected above.

Day of Week to Print – Select the day of week you wish for the system to print the
structure on. NOTE: This is only available when Weekly or Monthly is selected in the
Frequency field.

Date Last Printed – Tells you the last date the system automatically printed the
structure.

Time Last Printed – Tells you the last time on the date above the system automatically
printed the structure.

Date to Print Next – The date entered here will be the next future date that the system
will automatically print a saved structure.
Options Tab




Contents of this tab will vary with each report. Here you can select different criteria for
the report, like grouping and page breaks.
To change any of the description settings click on                and set the desired
setting.
Printing Your Saved Report

Once you have created a report and selected the criteria you want, all you need to do is
highlight you‟re saved report and click on the print button.
Quick Print

Quick Print works the same as creating a Report structure; the difference between the
two is the fact that the Quick Print button DOES NOT SAVE THE REPORT
STRUCTURE.

Highlight the report you would like to print, and then select Quick Print         .
The Report Window will appear. You will notice that when using Quick Print, the
window is the same as the Report Library Update Form. However, it does not have a
General tab. When complete, simply press the Print button                 .
                          Creating A Custom Report




InfiniTime gives you the flexibility to create a report from scratch or customizing an
existing report using the Crystal Report interface.

Creating a New Report Category

To crate a new report category in the report library click on the            button.




Creating new categories allows you to categorize and organize your reports efficiently
making it easier for you to use.

Once you created a new category you can insert new reports into that category or modify
existing reports and move them to this new category.
Inserting a New Report




To create new reports expand your new category and highlight the report labeled NONE
then click on the             button.




Report Layout Update Form

The report layout update form allows you to name and put the report in any of the created
categories that you have setup in the software including the predefined.

General Tab

      Description - This will be the name of the new report.
      Category – This will be the category the new report will be put into. You can
       change the category by clicking the    button to select a different category.
Options Tab




The options tab allows you to set the location this report will be printed from.

      Allow Printing From Employee Module Timecard Button – Selecting this
       option will make the Timecard Button in the Employee Module print this report.
      Allow Printing From Employee Module Accruals Button - Selecting this
       option will make the Accruals Button in the Employee Module print this report.
      Allow Printing From Schedule Window - Selecting this option will make the
       Print Button in the Schedule Window print this report.
      Allow Printing From Employee Update Badge Printing Button - Selecting this
       option will make the Print Badge Button in the Employee Update Form print this
       report.
      Allow Printing From Employees with Exceptions In Payroll Export –
       Selecting this option will make this report print when you are doing a Payroll
       Export and you setup the option to alert you when you have employees with
       exceptions.
      Allow Printing From Employees Not Reviewed In Payroll Export - Selecting
       this option will make this report print when you are doing a Payroll Export and
       you setup the option to alert you when you have employees with Timecards not
       reviewed.


NOTE: No two reports can have the same options checked. Once an option is
checked it becomes unavailable for other reports.
Designing a New Report

To begin designing reports you should have some knowledge of Crystal Reports. If you
need some assistance please refer to the Crystal Reports For Dummies Book supplied
with the purchase of the Crystal Reports Module.




To design the report you just created, expand the category and highlight you new report
and click on the              button.
 Once the Report Design Window comes up you can start to create and design your report
any way you want. The Report Design uses Crystal Reports tools to create the report.
You should have some knowledge of Crystal Reports to use the designer. If you need
assistance please refer to the Crystal Reports For Dummies Book.

Modifying An Existing Report

To modify an existing report expand the category of reports and highlight the report you
want to modify, then click on              button to copy the report an begin to modify
the copy of the report. You need to make a copy of an existing report to modify it.




Once you have copied the report you need to highlight the copied report and click the
             button to begin the modification of the report.
Once the Report Design Window comes up you can start to modify your report any way
you want. The Report Design uses Crystal Reports tools to create the report. You
should have some knowledge of Crystal Reports to use the designer. If you need
assistance please refer to the Crystal Reports For Dummies Book.
Importing Reports

InfiniTime gives you the flexibility to import reports if you already have some created
reports done in Crystal.

To import reports expand the category, in the report library, that you want the report to
belong; click on the               button




Once the Import Report Format Window appears browse to the location where the report
is located. The file must have an .RPT extension to work.




      File To Import - This is the location of the report you want to import.
                        Import and Exporting Data
The Import and Export Data selections greatly extend the functionality of InfiniTimeTM.
These functions allow you to import and export data collected with InfiniTimeTM or
compatible third-party applications such as Microsoft Excel®. InfiniTimeTM imports and
exports ASCII comma separated and quotation delimited text. Additionally, data can be
exported as a dBASE file (DBF) readable by dBASE spreadsheet software.


    Warning! Be sure to backup InfiniTimeTM prior to importing data so that you will
 have a copy of original data, in case there is a problem with the imported data.
Import Data




         To import into InfiniTime, select the Import button located at the top of the
Managers Module

Import Button                 - The import button allows you to highlight an already
saved import structure and import it.

Insert Button                 - The insert button will allow you to create a new import
structure. When selecting this button, the Import File Selection Table will appear.

Delete Button                - This button will delete a highlighted import structure.

*To continue with a new import, select the Insert button
Import File Selection Table




The Import File Selection Table allows you to select what type of information will be
imported to the InfiniTime program.
Once you determine what to import, highlight, the specific file description and hit
the Select Button

      Department File - Imports the fields necessary for the program to create
       departments.
      Employee Groups File - Imports the Group names and sub groups into the
       program. Groups can be used to define Companies, locations, Etc
      Employee File - Imports Employee information into the program, this includes
       most HR information in InfiniTime.
      Employee Accrual Totals File - Imports past amounts of accruals earned by the
       employee.
      Employee Group Level File – Imports the level of the Groups that are in the file.
      Employee Group Description File - Imports the description of the Groups that
       are in the file.
      Other Activity Type File - Imports the fields necessary for the program to create
       Other Activity Types, Other Activity Types are tips, vacation, sick time, Etc
      Employee Shifts - Imports the shift schedules assigned to individual employees.
Source File Options




Import Structure Description - Enter a description for the import you are about to
create. This name will appear on the initial window for easy importing.

Comma-Separated File To Import - Click on the ellipse button              and select your
import file. You may choose to enter the file path in the field.

Viewing The Import File In InfiniTime™- To view the import file in InfiniTime you
must have already selected a file. Once you have selected the file click on the view file
button                . This will allow you to search, view, and print the file that you are
about to import.

Maximum Records to Import- This field will allow you to specify how many records
should be imported. To import all records in the file leave this field at “0”

Date Format – Enter the date format used in your file. Your file may contain dat of
birth, date of hire, accrual information Etc. Please ensure that this field is correct or the
dates will not import. If your file does not contain dates you can leave this field blank.

Field Separator - Enter the field seperator used in your import file. The most common
used separator is the comma, however certain files may contain hyphens or other
symbols.
Source File Options Cont




Skip First Record- If this box is checked the first line of the import file will be ignored.
This should be checked if the first line is used as a header description.

Double Quotation Marks - Check this box if your file has quotation marks around each
field. (ex “George Taro”,”111 Scott St”,”Fred CA 90706”)

Proper Case All Imported Text – Imports all text into proper case form. (Ex. George
Taro not george taro)

End Of Record Is Just A Carrage Return - This field should be checked if the end of
each record is in a new line.

Convert OEM to ANSI chatacters -

Empty Source File After Import – This field should be checked if you want to empty
the source file after you import.
Duplicate Checking




Duplicate checking gives you the option to look for duplicate entries in your import file
compared to what‟s already in the program. Checking for duplicate records is not
required when importing.
If duplicate is found




Add Duplicate To The File - To add the duplicate to the file without prompting or
replacing the existing file, check this field.

Replace Exisiting Record Without Prompt - To replace the record without prompting
check this field. This option should be used if you are updating employee HR
information.

Prompt Before Replacing Record - If this field is checked, the program will prompt
you before it replaces the file.

Ignore It - If this field is checked, the program will just ignore the record completely.

Store Duplicates in a text File- If this box is checked, enter a path to create a file. This
file will contain all duplicates that the program found while importing.
This window allows you to select which fields to check for duplicaton. To select a field,
highlight the Field Name and click on the                 Button.
Map Source Fields




Mapping the source fields is the final phase of the import process. Here you will map the
fields that are in your import file to the fields that are in the InfiniTime program.

Source File Fields - These are the fields that are read from the import file that you have
specified.

Field Mapping - These are the fields that are in the InfiniTime Program.

How To Map The Fields

To map the fields, start by highlighting the Source File Field on the left side of your
screen. Next hold down your mouse button and drag the field over to the right of your
screen to the desired InfiniTime field. Use the VCR buttons below the Source File Fields
to scroll through the different records in the Import File.
Map Source Fields Continued




Delete                      - This button is used to remove a field that you have already
dragged over onto the field mapping area. This will not permanently remove the field. It
will simply put it back on the left side of the screen.

Delete                   - This button is used to remove a field that you have already
mapped This will not permanently remove the field it will simply put it back on the left
side of the screen. *THIS WILL REMOVE ALL OF THE FIELDS THAT YOU
HAVE MAPPED!

Map By Name                         - Select this button if the header labels (First Line of
your import file) match the fields that you wish to import. This will elimate you from
having to drag over the fields. This will only work if the header of your import file
contains the same field names as those shown on the left of the Field Mapping.

Map By Order                          - Select this button if all of the fields that are in your
import file are in the same order as shown on the left side of your screen. If you select
this button and your file is not in the same import you can cause file corruption.
Picture                     - Select this button to set the date picture. It will bring up the
Date Picture Form.




You can select the date format and separator.

Override                         - The Override button brings up the Override option in the
Import tool. This allows the user more flexibility to customize the settings before the file
is imported, i.e. the file being imported may have all the employees in separate
departments, the user can select the Department link to be Department A only and all
employees imported from the file will fall under Department A instead of their own
individual departments.
Override Option Type – This drop down menu brings up a set of options to select from.
In here the user will select how and what the original will be overwritten with.




The user can select from the following to override the original field:

Single Value – A set value that will be a constant for each record imported into a specific
field. This will overwrite the original in the file with whatever variable is inserted by the
user for all records. (i.e. Employee department numbers)




Conditional Override – Fields that will be overwritten if a condition is met. (i.e.
Employees with only a Hire Date of June will be overwritten in this field, all others will
be left to the original on the imported file.)
Click on               and the Update Form for this option will appear.




The IF and Then field displays will be determined by what Target Field is selected
when the Override is selected. In this example, Employee ID is the Target Field. To
complete this form, determine what conditions must be met and fill them accordingly.

(i.e. If Employee ID equals 1234, Then Import Employee ID as 0001234.)




*Note – This field is only available when the Override is selected for Link to
Department File or Link to Company Policy File.

Lookup In Another Table – To use information other than that of InfiniTime™. This
option uses external information to be placed into the field. Information from an outside
source such as a *.csv file to be imported into InfiniTime™. (i.e. Department names)
Parse Current Value – This option breaks down a field/record in an imported file to
become a more accessible record. For instance, if the import file has every record under
one field in an Excel worksheet, it can be broken down as if it were all in separate fields.
(i.e. First and Last name are in the same field. By parsing the field, the user can separate
the First and Last name to be imported as two separate fields.)
The Parse position type can be either by Character, Position, or Both. By Character it
means to start or end the value by the designated character chosen by the user, (i.e. -, , “,
or a space.)
To Parse by Position means to start or end the value by the numbered position of the
characters in that record. (i.e. Scott Yath, is the record we wish to parse. Start Position
would be 1, pertaining to S. End Position would be 5, as to T.)
Employee File

Target Fields Available to be imported
      (In order from Top to Bottom)

             Link to Department File
             Link to Company Policy File
             Employee ID                                -   Required Field
             First Name                                 -   Required Field
             Middle Initial
             Last Name                                  -   Required Field
             Address Line One
             Address Line Two
             City Name
             State / County
             ZIP / Postal Code
             Phone Number
             Gender
             Employee Message
             Employee Comment
             Inactive
             Schedule Cycle
             Schedule Cycle Days
             Schedule Reference Date
             Job Title
             Email Address
             Pay Method
             Pay Type
             Marital Status
             Federal Exemptions
             State Exemptions
             Social Security Number / Social Ins. Number
             Hourly Wage
             Date of Birth
             Date of Hire                               -   Required Field
             Date of Termination
             Adjusted Hire Date
             Last Performance Review Date
             Last Wage Review Date
             Last Raise Date
             Emergency Contact Person
             Emergency Contact Relationship
             Emergency Contact Phone Number
             Employee Login ID                           -      Required Field
             Employee Badge ID
             Employee Login Password                     -      Required Field
             Allowed to Record Voice Print
             Link to Access Control File
             Allowed to Change Time
             Allowed to Approve Overtime
             Allowed to Print Reports
             Allowed to Edit Activity
             Allowed to Edit Company Information
             Allowed to Edit Departments
             Allowed to Edit Employees
             Allowed to Edit Schedules
             Allowed to Edit Access Control
             Employee Data Read Only
             Own Employee Data Read Only
             Not Allowed to Edit Wages
             Not Allowed to Edit Security
             Not Allowed to Edit Security
             Not Allowed to Edit SSN
             Not Allowed to Purge
             Minimum Authorized Amount
             Maximum Authorized Amount

*Note – Allowed to & Not Allowed to… In these fields, a 1 = Enabled, likewise, a 0 or
       blank = Disabled
**Note – The fields that are not required, BUT recommended are the Department Link
and Policy Link. Although not required, when attempting to access the records after an
import for the FIRST TIME, InfiniTime™ will notify the user that the employee record is
not complete. In which InfiniTime™ will then designate a Default Policy and/or Default
Department to the employee record.
Department File

Target Fields Available to be imported
(In order from Top to Bottom)

      Link to Access Control File
      Department Name
      Department Cost Center
      Department Number
      Department Inactive Flag
      Schedule Cycle
      Schedule Cycle Days
      Schedule Reference Date



Employee Groups

Target Fields Available to be imported
(In order from Top to Bottom)

    Link to Employee File
    Link to Employee Group Level File
    Link to Employee Group Description File


Employee Accrual Totals File

Target Fields Available to be imported
(In order from Top to Bottom)

      Link to Company Policy File
      Link to Employee File
      Link to Policy Accruals Plus Type File
      Date
      Type
      Time Base
      Time Accrued
      Time Used
Employee Group Level File

Target Fields Available to be imported
(In order from Top to Bottom)

    Group Level Description
    Sorting / Group Level

Employee Group Description File

Target Fields Available to be imported
(In order from Top to Bottom)

    Link to Employee Group Level File
    Group Description

Other Activity Type File

Target Fields Available to be imported
(In order from Top to Bottom)

      Description
      Code Number
      Payroll Mapping Number
      Payroll Mapping Code
      Deduct From Accrued Sick Time
      Deduct From Accrued Vacation Time
      Count Activity Hours as Regular Hours
      Count as Day worked
      Exclude From Payroll Export
      Inactive Flag

Employee Shift

Target Fields Available to be imported
(In order from Top to Bottom)

      Link to Company Policy File
      Link to Department File
      Link to Employee File
      Link to Shift File
      Default Schedule
      Shift Valid Date Range From
      Shift Valid Date Range To
Finishing The Import Process

Saving The import- To save the import structure that you have just created hit the OK
button              . Once the file is saved you will return to the Import Definition Table.
To import that saved structure, highlight it and click on the Import button
                                   Payroll Export




                To create an Export to an accounting interface, select the Payroll button
located at the top of the Manager‟s Module.

Export One                    - The Export One button allows you to export a single
already saved export structure.

Export All                    - The Export All button allows you to export all saved
export structures.

Insert Button                   - The Insert button will allow you to create a new export
structure. Select this button to open the Payroll Export Update Form.

Delete Button                 - This button will delete the highlighted export structure in
the table.


*Select the Insert button to begin a new export structure.
Payroll Export Update Form




Description - Describe the export you are creating. This name will appear on the export
table. This is what you will use to distinguish your different export types.

Inactive- If this checkbox is selected, the payroll export cannot be used. This is helpful
when creating multiple exports and using the Export All button.

Format- Select the payroll program that you are currently using. (Ex. Paychex Preview).
If you do not see your payroll program or service, please contact your local dealer.

File Name - There are two ways to fill in the path of the file.

      One – Type in a Name for the export and include the file extension. (Ex. Pay.txt).
       The export file will then be placed in your InfiniTime data file location

      Two – Type in the Full path with the file name. (Ex. C:\Payroll\Pay.txt)




When complete click on the Selection Criteria tab.
Selection Criteria




In the Selection Criteria tab you can select the data range of the export and limit what the
export file will contain.

Tagging Selected Employees

To tag selected employees, select the Selected option from the Employees Selected drop
down menu.

Tag                  - This button will place a green check next to the highlighted
employees name. This tells the InfiniTime program only to export payroll data for this
particular employee.

Tag All                - This button will place a green check next to all employees in
the window. This option will tell the InfiniTime program to export all employee payroll
data.

Untag                    - This button will remove the green check of a highlighted
employee.

Untag All -                  - This button will remove the green check from all tagged
employees.
Selected Departments




To export all Department information leave the Departments Selected drop down option
to ALL.

Tagging Selected Departments

To tag selected departments, select the Selected option from the Departments Selected
drop down menu.

Tag                    - This button will place a green check next to the highlighted
department name. This tells the InfiniTime program to export payroll data for this
particular department.

Tag All                   - This button will place a green check next to all departments in
the window. This option will tell the InfiniTime™ program to export all departments‟
payroll data that appear in the window.

Untag                   - This button will remove the green check of a highlighted
department.

Untag All                  - This button will remove the green check from all tagged
departments.
Selected Groups




To export all groups‟ information, leave the Groups Selected drop down option to ALL.

Tagging Selected Groups

*Groups can be used to distinguish different companies, locations, levels, or floors.
Groups give you the ability to customize your export file.

Tag                    - This button will place a green check next to the highlighted group.
This tells the InfiniTime program to export payroll data for this particular group.

Tag All                  - This button will place a green check next to all groups in the
window. This option will tell the InfiniTime™ program to export all groups‟ payroll data
that appear on this window.

Untag                   - This button will remove the green check of a highlighted group.

Untag All                   - This button will remove the green check from all tagged
groups.
Range/Filter Selection




In the Range/Filter Selections tab, you can filter out employees using numeric ranges and
pay type criteria.

Employee ID From/To - These fields allow you to enter an employee ID range to export
payroll information.

Department Number - These fields allow you to enter a department number range to
limit the payroll export information.

Pay Type Filter & Pay Method Filter

Pay type filter allows you to print information based on employee HR information. This
information must first be entered in the employee update form before this feature can be
used.

       - This button will bring the highlighted object on the left to the right.
       - This button will bring all contents on the left to the right.
       - This button will bring the highlighted object on the right to the left.
       - This button will bring all contents on the right to the left.
Email




To email the Export automatically after exporting the file, select the Email tab. It is not
necessary to enter a subject line or body text.

Insert                -Click on the Insert button to insert a recipient for the email. First
fill in the name and press enter. The curser will then move into the address column. Fill
out the address and press enter. To insert multiple recipients, repeat the steps above.

Change                  - Click on this button to make changes to the recipient
information.

Delete                - To delete a recipient, highlight the recipient under the Address List
and click the delete button.
Auto Export Schedule




To set a scheduled date and time for the system to export a payroll file, select the Auto
Export Schedule tab.

Insert               - Click Insert to open up the Auto Export Schedule Update Form.

Change                 - Click Change to make any adjustments to a previously saved
Export Structure.

Delete                - Click Delete to delete the highlighted previously saved Export
Structure.
Auto Export Schedule Update Form




Description – Describes the Export Schedule you are creating. This name will appear in
the Payroll Export Update Form. This is how you will be able to distinguish between
other Export Schedules you may create.

Date to Export Next – The date entered here will be the next future date that the system
will automatically export a saved structure.

Time to Export Next – The time entered here will be the time on the date above that the
system will automatically export a saved structure.

Frequency – This is how often the program will run the auto export schedule feature.
The options are: Once, Daily, Weekly, and Monthly.

Date to Export – This is the date that you want the system to export the current set up.

Time to Export – This is the time that you want the system to export the current set up
on the date selected above.

Day of Week to Export – Select the day of the week you would like the system to export
the structure on. NOTE: This is only available when Weekly or Monthly frequency is
selected.
Options




      Do Not Include Salaried Employees – Placing a check in this box will not
       include salaried employees in your payroll export.
      Only Export Records For The Non-Default Department – Placing a check in
       this box will only export information from employees that worked other than their
       default department.
      Assign All Time To Employee’s Default Department – Placing a check in this
       box will put all employee activity it to their default department.
      Alert When Unreviewed Exceptions Are Found For Exported Employees –
       Placing a check in this box will alert you if there are any exceptions that have not
       been reviewed.
      Alert When Timecards Are Not Reviewed For Exported Employees – Placing
       a check in this box will alert you if there are any timecard activity that was
       marked for review and that has not been reviewed.
Required Info

Some payroll interfaces require specific information to be put into the header of the
export file. In these instances, you must complete the Required Info tab. Select this tab
and fill out the necessary information for your payroll interface. If you do not know what
the codes/headers are, contact your payroll service.

In the example above, Paychex Preview is the accounting interface, and it requires a
field code to be inserted.

Regular Hours Code – The code for Regular Work Hours goes into this field.

Overtime 1 Hours Code – The code for the Overtime one category belongs in this field.

Overtime 2 Hours Code – The code for the Overtime two category belongs in this field.

Overtime 3 Hours Code –The code for the Overtime three category belongs in this field.

Overtime 4 Hours Code – The code for the Overtime Four category belongs in this
field.

Press              when complete to finish creating the export structure.
                              InfiniTime Escort
InfiniTime Escort will allow you the user to customize your program for ease of use
and make the everyday tasks available at your fingertips. You can have many different
Escorts in your system to personalize the program for every user in your network.

InfiniTime is equipped with a default Escort that can be activated to load up every time
you log into the InfiniTime Manager Module, or you can access the Escort by clicking


on           button. To activate the Escort go to the Company setup and check Load
Escort At Startup.




Once that is check the InfiniTime Escort will load automatically every time you open
the Manager Module.
Creating a Desktop

To create an Escort desktop, make sure you have the right security settings in the
employee update form.




Check the Allow To Edit Escort.

Click on the Lookups dropdown menu to select Escort Settings.




Once you select Escort Settings an Escort Settings Description Table window will
appear. In the table you are able to design as many different escorts and assign them to
different employees so everybody can have a custom Escort.
Click on              button to create a new Escort.




Escort Setting Description Update Form

Here you name and assign employees to the Escort.

Description – This is the name of the escort.
Employee Tab

In the Employee Tab you can assign individual employees to the Escort that you created
by selecting the employees and moving them to the selected side.

     Moves the highlighted Employees to the Selected Employees area.
     Moves all Employees to the Selected Employees area.
     Moves the highlighted Employees to the Employees to Select From area.
    Moves all Employees to the Employees to Select From area
.
You can also use the Quick function to assign the employees, departments, groups, or
range/filter selection. Click on the            button to use the Escort Quick Assign
Window.
Escort Quick Assign Window




Tagging Selected Employees

To tag selected employees, select the Selected option from the Employees Selected drop
down menu

Tag                  - This button will place a green check next to the highlighted
employees name. This tells the InfiniTime program only to assign the Escort to this
particular employee.

Tag All                - This button will place a green check next to all employees in
the window. This option will tell the InfiniTime program to assign the Escort to all
employees.

Untag                   - This button will remove the green check of a highlighted
employee.

Untag All -                 - This button will remove the green check from all tagged
employees.
Tagging Selected Departments




To tag selected departments, select the Selected option from the Departments Selected
drop down menu.

Tag                    - This button will place a green check next to the highlighted
department name. This tells the InfiniTime program to assign the Escort to this
particular department.

Tag All                  - This button will place a green check next to all departments in
the window. This option will tell the InfiniTime™ program to assign the Escort to all
departments that appear in the window.

Untag                   - This button will remove the green check of a highlighted
department.

Untag All                  - This button will remove the green check from all tagged
departments.
Tagging Selected Groups




*Groups can be used to distinguish different companies, locations, levels, or floors.
Groups give you the ability to customize your export file.

Tag                    - This button will place a green check next to the highlighted group.
This tells the InfiniTime program to assign the Escort to this particular group.

Tag All                  - This button will place a green check next to all groups in the
window. This option will tell the InfiniTime™ program to assign the Escort to all groups
that appear on this window.

Untag                   - This button will remove the green check of a highlighted group.

Untag All                   - This button will remove the green check from all tagged
groups.
Range / Filter Selection




This selection criteria allows you to select a range of employees, a range of departments,
selected pay types or selected pay methods to assign the Escort.

      Employee Id – Insert the range of employee ids that you want to assign the
       Escort for. The starting Id number to the last Id number of the range.
      Department Number – Insert the range of department numbers that you want to
       assign the Escort for. The starting department number to the last department
       number of the range
      Pay Type Filter – This filter allows you to select which pay type, and all
       employees that have that pay type will be selected for the Escort assignment.




Adding Functionality to your Escort
Once you have the blank Escort and assigned employees to it, you need to design it.
Click on the              button to begin.




Once you have the blank Escort page in your desktop. Now you can right click anywhere
in the Escort window to begin inserting Tabs.
   Click Create Tab.
   The Tab Creation Form appears.




   Tab Text – Type in the description of the tab. For example Daily Tasks.
   Tab Orientation – Here you can chose the orientation of the tabs. You have four
    options, Above, Right, Below, or Left.
   Horizontal Scrolling Tabs – If the check box is checked, you will be allow to
    scroll thru the tabs if you have many tabs, if left unchecked and you have a lot of
    tabs you will have rows of tabs.
                 - Clicking on this button will allow you to choose the font of the text
    in the tab.




   Click               to save the Tab criteria.
You can create as many tabs as needed for your operation.

Adding Buttons

Once you have a Tab created is time to add buttons to the Tab.
Right click anywhere in the Tab window to insert a button.




      Click Create Button
      The Escort Button Selection Window appears
      Highlight the button you want to insert
      Click              to insert the button




You can add as many buttons to the InfiniTime Escort as needed.
Positioning the Buttons

You can position the buttons anywhere in the tab of the Escort.
    Click on the yellow square on the top left corner of the button.



      The button will be selected and you can drag it anywhere in the page.



      You can also resize the button by clicking on the yellow square of the button then
       once the button is selected you can resize the button.

Naming the Buttons

Once you have inserted all the buttons needed you can label each button.
    Right click any where in Escort window.




      Click on Create Text
      The Text Creation Form appears




      Text – Type in the text you want to appear in the Escort.
                    - Clicking on this button will allow you to choose the font of the text
       in the tab.
   Click OK after choosing you Font, Style, and Size.




   You can position the text anywhere you want.
   Click on the yellow square on the top left corner of the text.

   The text will be selected and you can drag it anywhere in the page.
Adding a Report to the Escort

Right click anywhere in the Tab window to insert a button.




      Click Create Button
      The Escort Button Selection Window appears




      Select Print Report, this will take you to the report library and you can select
       which report you want this button to print.
   Highlight the report you want this button to print and click the
    button.




   The button is created now name the button See Naming Button Section of the
    manual.
   Once you are done designing the Escort click on the                button to
    save your design.
                                         Tools
Reposting Polled Information




The Polled information feature allows a Manager to view punches polled by the system
from the reader(s) and at the same time repost those punches. This feature is widely used
if a system looses punches due to incorrect company rules setup or a computer database
failure

Tools – Go to this drop down menu at the top of the screen in the menu bar.

Polled Information – Select the Polled Information option, and another menu will
appear to the right. The choices include, All Data from all Readers, or All Data from a
selected Reader.

All Data – This feature will bring up the Polled Information For All Readers window.

For a Reader – This selection will bring up the Polled Information For a Selected
Reader window.
Polled Information for All Data




This window shows all the information that InfiniTime™ has polled from all the readers.
There are three ways to view this window. Date, Badge ID, and User ID.

By Date          – This tab will show the punches in order by Date and time.

By Badge ID               – This tab will show the punches in order of Badge ID, date,
and time.

By User ID            – This tab will show the punches in order of User ID, date, and
time.

Repost               - This button will bring up the Repost Punches Window.

*Please see the last page of this section to view information on the Repost Button.
Polled Information For a Reader




This window shows the punch activity at a specific reader. There are three ways to view
this window, Date, Badge ID, and User ID. This window will help narrow down what
punches to view.



Reader                                           - This is a drop down menu that allows
you to choose which reader you wish to view activity on.

By Date          – This tab will show the punches in order by Date and time.

By Badge ID              – This tab will show the punches in order of Badge ID, date,
and time.

By User ID            – This tab will show the punches in order of User ID, date, and
time.

Repost               - This button will bring up the Repost Punches Window.

*Please see the last page of this section to view information on the Repost Button.
Repost Punches Window




This window appears when you select the Repost button at the bottom left of either
Polled Information Windows (All Readers or For a Reader).

From Date – This field is where you designate the beginning of the date range to Repost
Activity.

To Date – This field is where you designate the end of the date range to Repost Activity.

Start Time – This field designates the Start Time at the beginning of the date range to
Repost Activity.

End Time – This field designates the End Time at the end of the date range to Repost
Activity.

Selected Employees
     All – Will select to repost all punches in the selected date range above.
     Selected – Will make the Employee Last Name field active and allow you to type
       in the last name of an employee, or select one by clicking the ellipse icon

Reposting punches can be used for:
    Re inputting punches that were mistakenly deleted in the activity table.
    For inputting punches that did not write to the system for any reasons such as
       network communication problems.

Viewing the Polled Information also allows you to verify if an employee has punched or

NOTE. This is very useful when editing activity and needing to verify an employees
punch that may seem misinterpreted.
Unassigned Punches




This window shows the punches that are currently unassigned to an employee. This
window also allows you to assign the punches to any employee in the database.

Assign              - Will bring up the Select Employee to Assign Punches Form.

Delete             - Will delete the highlighted ID and its‟ unassigned punches.
Select Employee to Assign Punches Form




This window has a drop down menu to allow easy selection of an employee to assign the
unassigned punches to.

Employee: - A drop down menu that has the list of employees in the system. Scroll
down and select the employee you wish to designate the unassigned punches to, and then
press OK             .

If you wish to cancel this process, press cancel          .

*You can also Assign Punches to employees NOT YET in InfiniTime™.
If there are punches in the Unassigned Punches window that belong to an employee
that has not yet been inputted into InfiniTime™, the system will hold those punches
until that ID has been verified. Follow below.

Insert an Employee through the Employee table (for help on this, please refer to the
Inserting Employee Section of this manual).

Designate the ID with the Unassigned Punches to the employee.
Upon completing the employee set up, the unassigned punches warning will appear.




Select yes             to assign the currently unassigned punches to that employee.

When doing so, the system will recalculate and make the necessary adjustments to
incorporate the punches.

-This is a great feature for purposes such as having a New Hire that begins needs to begin
work before he inserted into the InfiniTime™ system.

-Also helps when an employee uses the wrong ID to punch and then needs to retrieve that
punch time to be correctly inserted into the InfiniTime™ system.
                               Employee Module




The Employee Module – is used on a daily basis for employees to record their hours,
print their own time sheets, view messages from administrators, and allows them to leave
a comment.
The In and Out board



           – Is used to see which employees are currently logged in or logged out.




Timecard Reports



           - Lets an employee print out their timecard activity for a specific date range.


Accruals



           - Lets the employee see and print their accrued information.
                                     Appendix A
Accruals Plus

Accruals Plus is designed to allow you to add any type of accruals your company may
want your employees to accrue that are not in the default list (Ex. Personal Time). In this
option, you may also set the accrual to deduct not only from it, but also from other
accruals (Ex. Personal Time will deduct from personal time accrued and vacation time
accrued.)




To access the Accrual Plus Settings click on the                      button in the policy
update form.
Accruals Plus Settings




Insert                - This button will bring up the Accruals Plus Update Form. This
allows you to create a new accruals type.

Change                - This button will bring up the Accruals Plus Update Form of an
already created type.
Alternative Hours Posing




Alternative hours posting allows you to post hours from an activity type such as Overtime
1 – 4, and regular hours. This is mainly used to keep track of comp time. Comp time is
widely used for salaried employees who work overtime.

Hours Type – The hour‟s type is the different hours in InfiniTime™. The options are
Regular Time, Overtime 1- 4. The type selected here will take the total hours in the
particular type and post them to the Accrual Created.

Accrual Type To Post into - Click on the button      to bring up a list of the accrual
types you have created. Select the accrual type you wish to post the hours in to.
Whichever hour‟s type you have selected above will post to this accrual type.
Accruals Plus General Information




Type: Type in the name you would like to give this accrual type.

Inactive: Select this check box to render the accrual inactive. This feature is useful to
keep information about this accrual. Inactive accruals will not be available for reporting
or other InfiniTime™ feature where you are prompted to select and accrual.

Effective Date: This date is when this accrual will begin accruing.

Stop Accruing Date: This date is when this accrual will stop accruing.

Start Accruing Hire Date Plus: This is considered an employees‟ probation period or
trial time. Enter the number of days that must pass from the employees‟ date of hire
before they can start receiving this type of accrual.

Start At: Enter the number of hours that your employees immediately receive upon the
completion of their probation.
Accrue: This is the first part of the accrual formula. The accrual rate can be entered
from whole hours down to 1/1000000000th of an hour. Leaving a zero in this field will
cause the system not to accrue any time.

For Every: This is the second part of the accrual formula. InfiniTime™ accrues per
Hour, or fractions of an hour, Day, or fractions of a day, and in Month(s). In the first
box, enter the amount of time that must pass in order for the system to accrue the rate
entered above. In the second box, use the drop down arrow to select Hour(s) Day(s) or
Month(s).

Stop At: Enter the maximum amount of time an employee can accrue. Once this level
has been reached, no further time will be accrued.

Authorized Hours: This range of hours gives you the ability to set the minimum and
maximum hours for calculating accruals.

Overflow Info: This allows you to choose from other accrual type to assign the extra
hours (any hours over the maximum hours allowed) worked.

Reset Type: Select when you would like InfiniTime™ to reset the accruals.
        Calender Year – InfiniTime™ will reset on January 1st of each year.
        Anniversary – InfiniTime™ will reset on the employees date of hire.
        Fiscal Year – InfiniTime™ will reset on a specific day set forth by the
         company, by selecting the Fiscal month and Fiscal day.

Maximum Negative Accrual: Enter the maximum negative amount of accruals allowed,
this allows to use accrual time before it has been accrued.

End Of Cycle Bonus: Enter amount of hours given to the employee as bonus at the end
of the cycle.

Carry Over: Check these box if the accrual can be carried over to the next cycle.

Maximum Carry Over: Enter the maximum amount of accrued time that can be carried
over to the next cycle.

Carry Over Expires: Enter the number of days for the Carry Over Hours to expire from
use after the cycle ends.

Do Not Allow Accrued Time To Be Used: As is. When this option is selected, Accrued
Hours cannot be used.
Other Activity Type That Deduct from Accrual




Select the other activity types that will deduct from accruals. Use the radio buttons to
select the other activity type.

       - This button will bring the highlighted object on the left to the right.
       - This button will bring all contents on the left to the right.
       - This button will bring the highlighted object on the right to the left.
       - This button will bring all contents on the right to the left.
Rate Mapping




Rate Mapping allows you map accrual rates according to a range of hours worked. To
insert the accrual mapping click on the           button. The Accrual Mapping
Update Form will come up.




Hours Worked: The range of hours that must be worked before the accrual rate takes
effect.

Accrue: The accrual rate.
                                    Appendix B
Customizing InfiniTime™

InfiniTime™ allows the user to customize the appearance of its windows to the users
likings. InfiniTime™ can be customized in the Employee window and all the Activity
windows. With a broad range of flexibility the customizing feature is a strong tool for
the user to make changes to the appearance making InfiniTime™ a more user-friendly
interface.

Customizing the Employee Table




To begin the customization on the employee table, open up the Employee Table and right
click anywhere on the screen to bring up the customization menu
Customization Menu




Default: This will restore the window to its original state. Hotkey: <ALT><F12>

Export: Allows the user to export to an ASCII file, HTML file, or print the screen that is
displayed in a printer friendly format




Filter: Allows you to set a filter of the current window to just see the employees you
need according to the criteria selected such as equal to the criteria, not equal to, greater
than or less than.




Hide Column: Will hide the column you right click on.
List Box Properties: Allows you to customize the screen with the information that you
need to see. In here you can rename the columns, rearrange the columns, add or delete
columns.




To customize the screen you can select which columns will be on the screen.

       - This button will bring the highlighted object on the left to the right.
       - This button will bring all contents on the left to the right.
       - This button will bring the highlighted object on the right to the left.
       - This button will bring all contents on the right to the left.

Objects on the right will be the columns shown on the screen, the objects on the left will
NOT show on the screen.




You can customize the headers of the columns by changing the description, and the
justification of the header.
Also choosing the justification of the fields, the offset of the field, and width of the
column can customize the fields on the columns.

Quick Change: Allows you to make a quick change without going into the list box
properties.




Move Left – Moves column to the left. Clicking on the header, holding the left mouse
button and dragging it to the left can also achieve this.

Move Right- Moves column to the right. Clicking on the header, holding the left mouse
button and dragging it to the left can also achieve this.

Header offset- Offset characters from the left.
Data offset – Offset characters from the left.




Width – Allows you to change the width of the column.




Header Text – Allows you to change the header text.




Data Just Left - Sets the data to be left justified.

Data Just Center – Sets the data to be center.

Data Just Right – Sets the data to be right justified

Data Just Decimal – Sets the data to be justified to the decimal.

Hdr Just Left - Sets header to be left justified.

Hdr Just Center - Sets header to be center.

Hdr Just Right - Sets header to be right justified.

Resize – If checked it allows you to resize the columns.

Border – If checked it will separate each column with a border.

Underline – If checked it will underline all values in that column.

Fixed – If checked it will set the column to be a fixed size.
Sort on: It will sort the screen according to whichever column you select, this can also be
achieved if you click on the header.


Customizing the Time Activity Window




To begin the customization on the Timecard Activity Table, open up the Timecard


Activity Table For Company              and right click anywhere on the screen to bring up
the menu of customization.




Follow the same procedures as the customization of the employee table.
Customizing the Timecard Activity for an Employee




The only window in the Timecard Activity that can be customized is the List View
screen. Right click anywhere on the screen to bring up the menu of customization.




Follow the same procedures as the customization of the employee table. The only
different setting in the Timecard Activity customization is the Activity Column Setting
described on the next page.
Activity Column Setting




This window allows you to select the headings for the columns of the Other Activity
Types.

				
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