Induction

							Induction
A well-planned induction programme will welcome new staff to the University. As
well as providing basic information about the organisation, it will help to integrate
new staff into the University as quickly and effectively as possible. The programme
will include prior information sent out by the Human Resources Department, the
‘Welcome to the University’ Conference and the Faculty/School/Departmental based
induction programme.

Information from Human Resources Department

The Human Resources Department sends all new staff the University’s terms and
conditions of employment as well as a range of policies and procedures. These
include:

          Salary Scale
          Disciplinary Procedure
          Grievance Procedure
          Procedure to be followed in the event of sickness
          University Statement of Health and Safety
          Equal Opportunities Leaflet
          Probationary Procedures
          A guide to the superannuation schemes
          Code of Practice on New Technology
          Policy on Human Immunodeficiency Virus (HIV) and HIV Disease
          Information for Finance Form
          Emergency Contact Form
          Leave Card
          Enabling You – Students with Disabilities
          Policy on Consensual Sexual Relations between Academic Staff and
           Students
          Expense Guidelines for Employees
          Staff Policy for the use of E-mail and the Internet
          Data Protection Act 1998
          HESA form.

The Welcome to the University Conference

New staff are invited to the ‘Welcome to the University’ Conference to meet senior
staff and be introduced to central facilities at South Bank University. The purpose of
the Conference is to supplement local induction arrangements by providing a more
strategic overview of the University’s opportunities and aims, as well as providing the
opportunity for staff to meet other new entrants, representatives of support
departments and recognised trade unions. The Conference is run twice a year and is
organised by the Staff Development Unit.
Faculty/School/Departmental Induction

The Dean of Faculty, Head of School or Department should ensure that new staff are
inducted into their roles within their job areas and the Faculty/School/Department.
The following checklist is designed to help the Dean or Head of School/Department
and to inform the new member of staff about what the induction should cover and
when.

The list is not exhaustive and individual requirements should be taken into account.
At the end of the induction process, new staff should feel comfortable in their role and
sure of where to go for advice on research, teaching and/or administrative matters.

                                  ON DAY ONE:
 Overview of the job                        Health and Safety
 Responsibilities and standards of the
                                            Fire procedures/fire alarm
 post
 Workplace and section layout and
                                            Emergency exits/procedures
 equipment
 Domestic                                   First Aiders/First Aid Boxes
 Faculty/School security                    Accident procedures
 Location of toilets                        Any significant safety hazards
 Location of canteens/kitchen facilities    Protective clothing
 ID cards                                   Smoking Policy
 Use of common facilities
 Postal arrangements
                              WITHIN ONE WEEK:
 Induction to the job                       Pay arrangements
 Relevant documents e.g. course and
                                            Pay cycle
 unit guides
 IT facilities                              Location of Finance Department
 SBU web site                               Health and Safety
                                            Workstation assessment and DSE Eye
 Introductions to key people
                                            Test
 Dean/Head of School                        Manual handling and lifting
 Head of Division                           Facilities
 Mentor                                     Libraries
 Team members                               Sports
 Staff Development Co-ordinator             Elephant and Castle – general area
 Faculty/School Administrative Officer
                               WITHIN ONE MONTH:
 University structure and
                                         Development
 organisation
 Structure of the University             Probation
 University committees                   Staff development and training
 Roles of academic Faculties and
                                         Initial needs analysis
 Schools
 Roles of Departments                    Appraisal
 Links between Faculties, Schools and    Review of induction
 Departments                             Procedures
 Annual report                           Academic calendar
 Update                                  University closures
 SBU Corporate Plan                      Booking annual leave
 Faculty and School Strategic Plans      Sickness notification/self certification



The induction programme then continues as part of the probationary procedures.