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AGENDA CITY OF PALATKA September 13_ 2007

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AGENDA CITY OF PALATKA September 13_ 2007 Powered By Docstoc
					                                                   AGENDA
                                               CITY OF PALATKA
                                               September 13, 2007
         CALL TO ORDER:
         a. Invocation - The Reverend Brian Oswald, Pastor; Victory Christian Fellowship Church
         b. Pledge of Allegiance
         c. Roll Call

         APPROVAL OF MINUTES - 7-31-07 Budget Workshop; 8-9-07 regular mgt; 8-30-07 called mgt

    1.   PUBLIC RECOGNlTlON

    2.   PUBLIC COMMENTS (speakers limited to three minutes     - no action taken on items)
    3.   CONSENT AGENDA:
         'a. Authorize the execution of a Community Partner Memorandum of Agreement with FEMA to work
             together to produce an updated, digital flood map for Palatka, FL - FEMA Request
         * b Authorize the Mayor to execute a contract with Florida Div. of Emergency Management for FEMA Proj.
             #1561-238-R for Downtown Fire Station Wind Retrofit (Federal Share $41,250; City Share $13,750:
             Administrative Fee up to $1,100) - Ken Venables, General Services Director
         *c. Award bid for Building & ZoninglCity Hall Annex Code Compliance Project to Armstrong Contracting
                                                                                                        -
             Services, Inc. for an amount not to exceed $44,080, per results of Request for Proposals funds to be
             appropriated from contingency - Ken Venables, General Services Director
         *d. Award a contract to Ayres Associates in the amount of $318,685 for engineering the WWTP
             modifications and reuse system, per results of RFQ - Woody Boynton, Public Works Director
         *e. Authorize execution of a SRF LoanlGrant with FDEP for R.C. Willis Water Treatment Plan Upgrades
             (85% grant, or $2,550,000115%loan,or $450,000); - application authorized per Commission action on July 12,
             2007 -Woody Bcynton. Public Works Director
         "f. Authorize renewal of contract with Davis, Monk & Company for audits for fiscal years ending September
             30, 2007, 2008 and 2009, for a fee not to exceed $57,500, $64,500 and $66,500 respectively - Ruby M.
             Williams, Finance Director and Allen Bush. City Manager
         *g. Authorize Transfer of $1,500 in Funds from Police Forfeiture Account to Police Expense Account for
             drug investigations - Police Chief Gary Getchell
         *h. Reappoint Pat A. Wilson as Member with Professional Real Estate experience to the Code
             Enforcement Board for a three-year term to expire September. 2010 -sole applicant, incumbent
         *i. Appoint James P. Culbreth, Esquire, as alternate member of the Code Enforcement Board for a partial
             term to expire September. 2009 -sole applicant (former Palatka Code Enforcement officer)
*
     4. PUBLIC HEARING - T R I M Calendar - Tentative Budget and Proposed Millage Rate ( 8 . 5 )
                                       -
        *a. Levy Ordinance No. 07 13 - 2007108 Budget year - 1" Reading
                                                  -
        *b. Appropriation Ordinance No. 07 14 - 2007108 budget year - Is' Reading
AGENDA - ClTY OF PALATKA
September 13,2007
Page 2
RIVERBOAT OPERATION PROPOSAL - John Evans

REQUEST FOR DONATION OF SURPLUS REAL PROPERTY                           - Palatka Housing Authority - John Nelson,
Executive Director

REQUEST FOR 1-YEAR EXTENSION TO COMMENCE CONSTRUCTION                               - Cypress Mills PUD, Phase I -
LAW Associates, Inc. on behalf of Anastasia Square, LLC

ORDINANCE setting forth new water rates both inside and outside the city limits - lS' Reading

ORDINANCE setting forth new sewer rates both inside and outside the city limits - lStReading

ORDINANCE setting forth new utility fees - 1'' Reading

ORDINANCE setting forth new cemetery fees - IS'
                                              Reading

ORDINANCE amending Chapter 34, Fire Protection, to change Occupational License to Business Tax
Receipt; setting inspection requirements; and abolishing the Fire Self-Inspection Program - Is' Reading

DISCUSSION regarding proposed purchase of PHA Frank George Apartments

DISCUSSION regarding merits of Code Enforcement Board vs. Special Magistrate

ADMINISTRATIVE REPORTS
" a. Allen R. Bush - New Airport Hangar Rates
**b. Betsy J. Driggers - Board Appointment Policy

COMMISSIONER COMMENTS

ADJOURN

*Attachment
""Separate Cover

ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY M A U E R CONSIDERED AT SUCH
MEtTlNG WILL NEED A RECORO OF THE PROCEEDINGS, AND FOR SUCH PURPOSE MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE
PROCEEDINGS IS MADE WHICH RECORO INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED FS 28G 105

PERSONS WITH DISABILITIES REOUIRING ACCOMMODATIONS IN ORDER TO PARTICIPATE IN THIS MEETING SHOULD CONTACT THE ClTY CLERK'S
OFFICE AT 329-0100 AT LEAST24 HOURS IN ADVANCE TO REQUEST ACCOMMODATIONS
I t i
TO: Mayor Flagp, Vice Mayor Brown. Cornmissioners Norwood, Sanders and Kitchens



RE: Federal 1':merpency Man;igement Agency's (FEMA) Flood Map Update Request

As p x t of their Map Modernizalion initiative, FEMA selected Pirtnarn County ior ;I
Digital Flood Insurance Study (1%) ~ ~ p d a t e . Scoping Meeting was held on August 6 :
                                                A
2007 at City Hall with representatives from P~itnitrll County, Interlachen. Welaka, and
other areas of the cc.unty in ;ittenitance. Christopher Moss with Taylor Engineering made
the prescntarion and requested any flotitl prone areas he identified.

A project learn was ussernbled, which ctinhisted of those in attendance, and they were
asked to rcvicw any DFlRM project up~latcs they art: prepared. The attached
                                             as
Me~l~or>in~fum of Agreement between the City and FEMA states that we will cm~rdinate
with FEMA during the DFlRM prqjcct. There are no fees invol\:ed -only stafl'
participation
                           Federal Emergency Management Agency
                        Community Partner Memorandum of Agreement

AGREEMENT is made on August 6,2007. by these parties Palatka, FL and the Federal
I,mcrgency Management Agency (FEMA).

BECAIJSE the National Flood Insura~ice       Program (NFIP). established by the National 1:lood
lnsriralice Act of 1968, has several purposes, the most significant being:
         To better indemnify individuals from losses throiigh thc availability of flood insurance:
         To reduce future flood damages through community floodplain management regulations:
         and
         To reduce costs for disaster assistance and flood control.
BECAlJSE a critical component of this program is the identification and mapping of the nation's
ilwdplains to create a broad-based awareness ofthe flood hazard and to provide the data
necessary for community floodplain management programs and to actuarially rate flood
insurance;
BECAUSE I:EMA administers the NE'IP and is authorized by $1 360 of the National Flood
Insurance Act of 1068, as amended (42 1S.S.C. 41 01). to establish and update flood-risk zone
data in tloodplain areas.

BECAUSE, in the identification of hod-prone areas, FEMA is a~~thorizcd consult with,
                                                                               to
rcccive information from, and enter into agreements or other arrangements with the head of any
State. regional. or local agency in order to identify these ilood-prone areas;
BECAIJSE FEMA encourages strong Federal, State, regional. and local partnerships for the
purposes of reducing flood losses and disaster assistance; and E'Eh4A and its State, regional, and
local partners have determined that it is advantageous to encourage and formalize greater
cooperation in the flood hazard identification and mapping processes;

BECAUSE Palatka, F1, participates in the NFIP and hits been deemcd by FEMA to he in good
standing in the NFIP; and
BFXAUSE Palatka, Fl.. has expressed a desire to cooperate with FEMA in the flood hazard
identitication process and has \vorkecl with FEMA to identifjl and prioritize Putnam County's
                                                  to
flood mapping needs and develop a scope ofst~idy produce an updated digital ilooci map.
NOW, THEREFORE, it is mutudlly agrecd that the partics enter into this agreement to work
together to produce an updated, digital flood map ror Palatlta, FL.




   .
   .                            .       -
                                        -
Rose Austin
WMA I.,ead, Region IV
                              CITY OF PALATKA
                CilN COMMlSSION AGENDA REQUEST




  NAME: Kenneth Venables, General Sewices Director


uested City Commission Meeting Agenda Date: September 23, 2007


ect:       Consent Agenda:
           Authorize the Mayor to execute a contract with the State of Florida for
           FEMA Project number 1561-138-R, City of Palatka, Downtown Fire
           Station, Wind Retrofit Project.


       equested: Authorize the Mayor to execute a contract with the State of Florida
          for FEMA Project number 1561-138-R, City of Palatka, Downtown Fire
          Station, Wind Retrofit Project, Federal share $41,250.00, City share
          $13,750.00. Administrative fee, up to $1,100.00.




  OMMISSION ACTION:


                                                           Date
                                                            Contract Number: 08HM-3G-04-64-02-022
                                                            CFDA Number: 97.039


                            FEDERALLY FUNDED SUBGRANT AGREEMENT

        THIS AGREEMENT is entered into by and between the State of Florida, Division of Emergency

Management, with headquarters in Tallahassee, Florida (hereinafter referred to as "DEM), and the City

of Palatka, (hereinafter referred to as the "Recipient").

        THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:

        A. WHEREAS, the Recipient represents that it is fully qualified and eligible to receive these grant

funds to provide the services identified herein; and

        B. WHEREAS, DEM has received these grant funds from the State of Florida, and has the

authority to subgrant these funds to the Recipient upon the terms and conditions hereinafter set forth; and

        C. WHEREAS, DEM has authority pursuant to Florida law to disburse the funds under this

Agreement.

        NOW, THEREFORE, DEM and the Recipient do mutually agree as follows:

        (1)      SCOPE OF WORK.

                 The Recipient shall fully perform the obligations in accordance with the Budget and

Scope of Work, Attachment A of this Agreement.

        (2)      INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES

                 Both the Recipient and DEM shall be governed by applicable State and Federal laws,

rules and regulations, including but not limited to those identified in Attachment B.

        (3)      PERIOD OF AGREEMENT.

                 This Agreement shall begin upon execution by both parties and shall end March 8,2020,

unless terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement.

        (4)      MODIFICATION OF CONTRACT

                 Either party may request modification of the provisions of this Agreement. Changes

which are mutually agreed upon shall be valid only when reduced to writing, duly signed by each of the

parties hereto, and attached to the original of this Agreement.
         (5)       RECORDKEEPING

                   (a) As applicable, Recipient's performance under this Agreement shall be subject to the

federal "Common Rule: Uniform Administrative Requirements for State and Local Governments" (53

Federal Register 8034) or OMB Circular No. A-110, "Grants and Agreements with Institutions of High

Education, Hospitals, and Other Nonprofit Organizations." and either OMB Circular No. A-87, "Cost

Principles for State and Local Governments," OMB Circular No. A-21, "Cost Principles for Educational

institutions," or OMB Circular No. A-122, "Cost Principles for Nonprofit Organizations." If this Agreement

is made with a commercial (for-profit) organization on a cost-reimbursement basis, the Recipient shall be

subject to Federal Acquisition Regulations 31.2 and 931.2.

                   (b) The Recipient shall retain sufficient records demonstrating its compliance with the

terms of this Agreement, and the compliance of ail subcontractors or consultants to be paid from funds

provided under this Agreement, for a period of five years from the date the audit report is issued, and

shall allow DEM or its designee, the Chief Financial Officer, or Auditor General access to such records

upon request. The Recipient shall ensure that audit working papers are made available to DEM or its

designee, Chief Financial Officer, or Auditor General upon request for a period of five years from the date

the audit report is issued, unless extended in writing by DEM, with the following exceptions:

                           1. If any litigation, claim or audit is started before the expiration of the five year

period and extends beyond the five year period, the records will be maintained until all litigation, claims or

audit findings involving the records have been resolved.

                           2. Records for the disposition of non-expendable personal property valued at

$5,000 or more at the time of acquisition shall be retained for five years after final disposition.

                           3. Records relating to real property acquisition shall be retained for five years

after closing of title.

                   (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or

consultants to be paid from funds provided under this Agreement, including supporting documentation of

all program costs, in a form sufficient to determine compliance with the requirements and objectives of the

Budget and Scope of Work - Attachment A - and all other applicable laws and regulations.

                   (d) The Recipient, its employees or agents, including all subcontractors or consultants to

be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to DEM, its employees, and agents. "Reasonable" shall be construed according to the circumstances but

ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m., local time, on Monday

through Friday. "Agents" shall include, but not be limited to, auditors retained by DEM.

        (6)       AUDIT REQUIREMENTS

                  (a) The Recipient agrees to maintain financial procedures and support documents, in

accordance with generally accepted accounting principles, to account for the receipt and expenditure of

funds under this Agreement

                  (b) These records shall be available at all reasonable times for inspection, review, or

audit by state personnel and other personnel duly authorized by DEM. "Reasonable" shall be construed

according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to 5:00 p.m.,

local time, Monday through Friday.

                  (c) The Recipient shall also provide DEM and the Department with the records, reports

or financial statements upon request for the purposes of auditing and monitoring the funds awarded under

this Agreement.

                  (d) If the Recipient is a State or local government or a non-profit organization as defined

in OMB Circular A-133, as revised, and in the event that the Recipient expends $500,000 or more in

Federal awards in its fiscal year, the Recipient must have a single or program-specific audit conducted in

accordance with the provisions of OMB Circular A-133, as revised. EXHIBIT 1 to this Agreement

indicates Federal resources awarded through DEM by this Agreement. In determining the Federal

awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards, including

Federal resources received from DEM. The determination of amounts of Federal awards expended

should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of

the Recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133,

as revised, will meet the requirements of this paragraph.

        In connection with the audit requirements addressed in this Paragraph 6 (d) above, the Recipient

shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular

A-1 33, as revised.

        If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit

conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the
event that the Recipient expends less than $500,000 in Federal awards in its fiscal year and elects to

have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of

the audit must be paid from non-Federal resources (i.e., the cost of such audit must be paid from

Recipient resources obtained from other than Federal entities)

                (e) Copies of reporting packages for audits conducted in accordance with OMB Circular

     as
A-133, revised, and required by subparagraph (d) above shall be submitted, when required by Section
,320 (d), OMB Circular A-133, as revised, by or on behalf of the Recipient directly to each of the following:

The Department of Community Affairs at each of the following addresses:

                                     Department of Community Affairs
                                          Office of Audit Services
                                      2555 Shumard Oak Boulevard
                                     Tallahassee, Florida 32399-2100
            [with an electronic copy sent to the above office to Aurilla.Parrish@dca.state.fl.us]

                                                    and

                                    Division of Emergency Management
                                    Bureau of Recovery and Mitigation
                                       2555 Shumard Oak Boulevard
                                     Tallahassee, Florida 32399-2100


The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies

required by Sections .320(d)(l) and (2), OMB Circular A-133, as revised, should be submitted to the

Federal Audit Clearinghouse), at the following address:

                                        Federal Audit Clearinghouse
                                           Bureau of the Census
                                           1201 East lothStreet
                                          Jeffersonville, IN 47132

Other Federal agencies and pass-through entities in accordance with Sections ,320 (e) and (f), OMB

Circular A-133, as revised.

                (f) Pursuant to Section ,320 (f), OMB Circular A-133, as revised, the Recipient shall

submit a copy of the reporting package described in Section ,320 (c), OMB Circular A-133, as revised,

and any management letter issued by the auditor, to the Department at each of the following addresses:

                                     Department of Community Affairs
                                          Office of Audit Services
                                      2555 Shumard Oak Boulevard
                                     Tallahassee, Florida 32399-2100
            [with an electronic copy sent to the above office to Aurilla.Parrish@dca.state.fl.us]
                                    Division of Emergency Management
                                     Bureau of Recovery and Mitigation
                                       2555 Shumard Oak Boulevard
                                     Tallahassee, Florida 32399-2100

                 (g) Any reports, management letter, or other information required to be submitted to the

Department or DEM pursuant to this Agreement shall be submitted timely in accordance with OMB

Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit

and for-profit organizations), Rules of the Auditor General, as applicable.

                 (h) Recipient, when submitting financial reporting packages to DEM for audits done in

accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650

(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the

reporting package was delivered to the Recipient in correspondence accompanying the reporting

package.

                 (i) In the event the audit shows that the entire funds disbursed hereunder, or any portion

thereof, were not spent in accordance with the conditions of this Agreement, the Recipient shall be held

liable for reimbursement to DEM of all funds not spent in accordance with these applicable regulations

and Agreement provisions within thirty (30) days after DEM has notified the Recipient of such non-

compliance.

                 6 ) The Recipient shall have all audits completed by an independent certified public
accountant (IPA) who shall either be a certified public accountant or a public accountant licensed under

Chapter 473, Fla. Stat. The IPA shall state that the audit complied with the applicable provisions noted

above. The audit must be submitted to the Department no later than nine (9) months from the end of the

Recipient's fiscal year.

        (7)      REPORTS

                 (a) At a minimum, the Recipient shall provide DEM with quarterly reports, and with a

close-out report. These reports shall include the current status and progress by the Recipient and all

subrecipients and subcontractors in completing the work described in the Scope of Work and the

expenditure of funds under this Agreement, in addition to such other information as requested by DEM.
                   (b) Quarterly reports are due to be received by DEM no later than 30 days after the end

of each quarter of the program year and shall continue to be submitted each quarter until submission of

the administrative close-out report. The ending dates for each quarter of the program year are March 30,

June 30, September 30 and December 31

                   (c) The close-out report is due 60 days after termination of this Agreement or upon

completion of the activities contained in this Agreement, whichever first occurs

                   (d) If all required reports and copies, prescribed above, are not sent to DEM or are not

         in
con~pleted a manner acceptable to DEM, DEM may withhold further payments until they are completed

or may take such other action as set forth in Paragraph (11) REMEDIES. "Acceptable to DEM " means

that the work product was completed in accordance with the Budget and Scope of Work.

                   (e) The Recipient shall provide such additional program updates or information as may

be required by DEM.

                   (f) The Recipient shall provide additional reports and information as identified in

Attachment F.

        (8)        MONITORING.

        The Recipient shall monitor its performance under this Agreement, as well as that of its

subcontractors, subrecipients and consultants who are paid from funds provided under this Agreement, to

ensure that time schedules are met, the Budget and Scope of Work is accomplished within the specified

time periods, and other performance goals stated in this Agreement are achieved. Such review shall be

made for each function or activity set forth in Attachment A to this Agreement, and reported in the

qua~terlyreport.

        In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised and

Section 215.97, Fla. Stat. (see Paragraph (6) AUDIT REQUIREMENTS, above ), monitoring procedures

may include, but not be limited to, on-site visits by DEM staff, limited scope audits as defined by OMB

Circular A-133, as revised, andior other procedures. By entering into this Agreement, the Recipient

agrees to comply and cooperate with all monitoring proceduresiprocesses deemed appropriate by DEM.

In the event that DEM determines that a limited scope audit of the Recipient is appropriate, the Recipient

agrees to comply with any additional instructions provided by DEM to the Recipient regarding such audit.

The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations or
audits deemed necessary by the Comptroller or Auditor General.         In addition, DEM will monitor the

performance and financial management by the Recipient throughout the contract term to ensure timely

cornpietion of ail tasks.

        (9)      LIABILITY

                 (a) Unless Recipient is a State agency or subdivision, as defined in Section 768.28,

Stat.,the Recipient shall be solely responsible to parties with whom it shall deal in carrying out the terms
of this agreement, and shall hold DEM harmless against all claims of whatever nature by third parties

arising out of the performance of work under this agreement. For purposes of this agreement, Recipient

agrees that it is not an employee or agent of DEM, but is an independent contractor.

                 (b) Any Recipient who is a state agency or subdivision, as defined in Section 768.28,

Fla. Stat., agrees to be fully responsible to the extent provided by Section 768.28 Fla. Stat. for its

negligent acts or omissions or tortious acts which result in claims or suits against DEM, and agrees to be

liable for any damages proximately caused by said acts or omissions. Nothing herein is intended to serve

as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein

shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third

parties in any matter arising out of any contract.

         (10)    DEFAULT.

                  If any of the following events occur ("Events of Default"), all obligations on the part of

DEM to make any further payment of funds hereunder shall, if DEM so elects, terminate and DEM may, at

its option, exercise any of its remedies set forth in Paragraph ( I t ) , but DEM may make any payments or

parts of payments after the happening of any Events of Default without thereby waiving the right to

exercise such remedies, and without becoming liable to make any further payment:

                 (a) If any warranty or representation made by the Recipient in this Agreement or any

previous Agreement with DEM shall at any time be false or misleading in any respect, or if the Recipient

shall fail to keep, observe or perform any of the obligations, terms or covenants contained in this

Agreement or any previous agreement with DEM and has not cured such in timely fashion, or is unable or

unwilling to meet its obligations thereunder;
                 (b) If any material adverse change shall occur in the financial condition of the Recipient

at any time during the term of this Agreement, and the Recipient fails to cure said material adverse

change within thirty (30) days from the time the date written notice is sent by DEM.

                 (c) If any reports required by this Agreement have not been submitted to DEM or have

been submitted with incorrect, incomplete or insufficient information;

                 (d) If the Recipient has failed to perform and complete in timely fashion any of its

obligations under this Agreement.

        (11)     REMEDIES.

                 Upon the happening of an Event of Default, then DEM may, at its option, upon thirty (30)

calendar days prior written notice to the Recipient and upon the Recipient's failure to cure within said

thirty (30) day period, exercise any one or more of the following remedies, either concurrently or

consecutively:

                 (a) Terminate this Agreement, provided that the Recipient is given at least thirty (30)

days prior written notice of such termination. The notice shall be effective when placed in the United

States mail, first class mail, postage prepaid, by registered or certified mail-return receipt requested, to

the address set forth in paragraph (13) herein;

                 (b) Commence an appropriate legal or equitable action to enforce performance of this

Agreement;

                 (c) Withhold or suspend payment of all or any part of a request for payment;

                 (d) Exercise any corrective or remedial actions, to include but not be limited to:

                          1. requesting additional information from the Recipient to determine the reasons

                 for or the extent of non-compliance or lack of performance,

                         2. issuing a written warning to advise that more serious measures may be taken

                 if the situation is not corrected,

                         3. advising the Recipient to suspend, discontinue or refrain from incurring costs

                 for any activities in question or

                         4. requiring the Recipient to reimburse DEM for the amount of costs incurred for

                 any items determined to be ineligible;
                 (e) Require that the Recipient return to DEM any funds which were used for ineligible

purposes under the program laws, rules and regulations governing the use of funds under this program.

                 (f) Exercise any other rights or remedies which may be otherwise available under

law.

                 (g) The pursuit of any one of the above remedies shall not preclude DEM from pursuing

any other remedies contained herein or otherwise provided at law or in equity. No waiver by DEM of any

right or remedy granted hereunder or failure to insist on strict performance by the Recipient shall affect or

extend or act as a waiver of any other right or remedy of DEM hereunder, or affect the subsequent

exercise of the same right or remedy by DEM for any further or subsequent default by the Recipient.

          (12)   TERMINATION.

                 (a) DEM may terminate this Agreement for cause upon thirty (30) days written notice.

Cause shall include, but not be limited to, misuse of funds; fraud; lack of compliance with applicable rules,

laws and regulations; failure to perform in a timely manner; and refusal by the Recipient to permit public

access to any document, paper, letter, or other material subject to disclosure under Chapter 119, &

m., amended
  as

                 (b) DEM may terminate this Agreement for convenience or when it determines, in its sole

discretion, that the continuation of the Agreement would not produce beneficial results commensurate

with the further expenditure of funds, by providing the Recipient with thirty (30) calendar days prior written

notice.

                 (c) The parties may agree to terminate this Agreement for their mutuai convenience as

evidenced by written amendment of this Agreement. The amendment shall establish the effective date of

the termination and the procedures for proper closeout of the Agreement.

                 (d) In the event that this Agreement is terminated, the Recipient will not incur new

obligations for the terminated portion of the Agreement after the Recipient has received the notification of

termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after

the date of receipt of notice of the termination will be disallowed. Notwithstanding the above, the

Recipient shall not be relieved of liability to DEM by virtue of any breach of Agreement by the Recipient.

DEM may, to the extent authorized by law, withhold any payments to the Recipient for purpose of set-off

until such time as the exact amount of damages due DEM from the Recipient is determined.
        (13)     NOTlCE AND CONTACT.

                 (a) All notices provided under or pursuant to this Agreement shall be in writing, either by

hand delivery, or first class, certified mail, return receipt requested, to the representative identified below

at the address set forth below and said notification attached to the original of this Agreement.

                 (b) The name and address of DEM contract manager for this Agreement is:

                                  Ms. Kathleen Marshall, Planning Manager
                                  Bureau of Recovery and Mitigation
                                  Division of Emergency Management
                                  2555 Shumard Oak Boulevard
                                  Tallahassee, Florida 32399
                                  Telephone: (850) 922-5944
                                  Fax: (850) 922-1259

                 (c) The name and address of the Representative of the Recipient responsible for the
administration of this Agreement is:

                                  Mr. Kenneth Venables
                                  General Services Director


                                  Palatka, Florida 32177
                                  Telephone: (386)
                                  Fax: (386

                 (d) In the event that different representatives or addresses are designated by either party

after execution of this Agreement, notice of the name, title and address of the new representative

will be rendered as provided in (13)(a) above

        (14)     SUBCONTRACTS

        If the Recipient subcontracts any or all of the work required under this Agreement, a copy of the

unsigned subcontract must be forwarded to the Division for review and approval prior to execution of the

subcontract by the Recipient. The Recipient agrees to include in the subcontract that (i) the subcontractor

is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and

federal laws and regulations, and (iii) the subcontractor shall hold the Division and Recipient harmless

against all claims of whatever nature arising out of the subcontractor's performance of work under this

Agreement, to the extent allowed and required by law. Each subcontractor's progress in performing its

work under this Agreement shall be documented in the quarterly report submitted by the Recipient.

        For each subcontract, the Recipient shall provide a written statement to the Division as to

whether that subcontractor is a minority vendor, as defined in Section 288.703, Fla. Stat.
        (15)    TERMS AND CONDITIONS

                This Agreement contains all the terms and conditions agreed upon by the parties.

        (16)    ATTACHMENTS

                (a) All attachments to this Agreement are incorporated as if set out fully herein.

                 (b) In the event of any inconsistencies or conflict between the language of this

Agreement and the attachments hereto, the language of such attachments shall be controlling, but only to

ihe exteni of such conflict or inconsistency.

                (c) This Agreement has the following attachments:

                                  Exhibit 1 - Funding Sources

                                 Attachment A - Budget and Scope of Work

                                 Attachment B - Program Statutes and Regulations

                                  Attachment C - Statement of Assurances

                                 Attachment D - Request for Reimbursement

                                 Attachment E - Justification of Advance

                                 Attachment F - Quarterly Report Form

                                  Attachment G -Copyright, Patent, and Trademark

                                 Attachment H - Warranties and Representations

                                 Attachment I - Certification Regarding Debarment, Suspension,

                                                  Ineligibility and Voluntary Exclusion

        (17)     FUNDlNGlCONSlDERATlON

                 (a) This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for

costs incurred in the satisfactory performance of work hereunder in an amount not to exceed $42,350.00

subject to the availability of funds. All requests for reimbursement of administrative costs must be

accompanied by the back-up documentation evidencing all such administrative costs.

                (b) Any advance payment under this Agreement is subject to Section 216.181(16),

Fla.Stat.. and is contingent upon the Recipient's acceptance of the rights of DEM under Paragraph (12)(b)

of this Agreement. The amount which may be advanced may not exceed the expected cash needs of

the Recipient within the first three (3) months of the contract term. For a federally funded contract, any

advance payment is also subject to federal OM6 Circulars A-87, A-110, A-122 and the Cash
Management Improvement Act of 1990. If an advance payment is requested, the budget data on which

the request is based and a justification statement shall be included in this Agreement as Attachment E

Attachment E will specify the amount of advance payment needed and provide an explanation of the

necessity for and proposed use of these funds
                               \    .
                                    J
                                    ,'


                         1.     h
                                m        No advance payment is requested.

                         2.              An advance payment of $            is requested.

                (c) After the initial advance, if any, payment shall be made on a reimbursement basis as

needed. The Recipient agrees to expend funds in accordance with the Budget and Scope of Work,

Attachment A of this Agreement

        If the necessary funds are not available to fund this Agreement as a result of action by Congress,

the state Legislature, the Office of the Comptroller or the Office of Management and Budgeting, all

obligations on the part of DEM to make any further payment of funds hereunder shall terminate, and the

Recipient shall submit its closeout report within thirty (30) days of receipt of notice from DEM

        (18)     REPAYMENTS

        All refunds or repayments to be made to DEM under this Agreement are to be made payable to

the order of "Division of Emergency Management", and mailed directly to the Department of Community

Affairs at the following address:

                                         Department of Community Affairs
                                                    Cashier
                                             Finance and Accounting
                                          2555 Shumard Oak Boulevard
                                           Tallahassee FL 32399-2100

in accordance with Section215.34(2), Fia. Stat., if a check or other draft is returned to DEM for coliection,

DEM must add to the amount of the check or draft a service fee of Fifteen Dollars ($15.00) or Five

Percent (5%) of the face amount of the check or draft, whichever is greater.

        (19)    VENDOR PAYMENTS.

                 Pursuant to Section 215.422, Fla. Stat., DEM shall issue payments to vendors within 40

days after receipt of an acceptable invoice and receipt, inspection, and acceptance of goods andlor

services provided in accordance with the terms and conditions of the Agreement. Failure to issue the

warrant within 40 days shall result in DEM paying interest at a rate as established pursuant to Section

55.03(1)Fla. Stat. The interest penalty shall be paid within 15 days after issuing the warrant
                Vendors experiencing problems obtaining timely payment(s) from a state agency may

receive assistance by contacting the Vendor Ombudsman at (850) 488-2924 or by calling the State

Comptroller's Hotline at 1-800-848-3792.

        (20)    STANDARD CONDITIONS

                 (a) The validity of this Agreement is subject to the truth and accuracy of all the

information, representations, and materials submitted or provided by the Recipient in this Agreement, in

any subsequent submission or response to DEM request, or in any submission or response to fulfill the

requirements of this Agreement, and such information, representations, and materials are incorporated by

reference. The lack of accuracy thereof or any material changes shall, at the option of DEM and with

thirty (30) days written notice to the Recipient, cause the termination of this Agreement and the release of

DEM from all its obiigations to the Recipient.

                 (b) This Agreement shall be construed under the laws of the State of Florida, and venue

for any actions arising out of this Agreement shall lie in Leon County. If any provision hereof is in conflict

with any applicable statute or rule, or is otherwise unenforceable, then such provision shall be deemed

null and void to the extent of such conflict, and shall be deemed severable, but shall not invalidate any

other provision of this Agreement.

                 (c) Any power of approval or disapproval granted to DEM under the terms of this

Agreement shall survive the terms and life of this Agreement as a whole.

                 (d) The Agreement may be executed in any number of counterparts, any one of which

may be taken as an original.

                 (e) The Recipient agrees to comply with the Americans With Disabilities Act (Public Law

101-336, 42 U.S.C. Section 12101     w),
                                       if applicable, which prohibits discrimination by public and

private entities on the basis of disability in the areas of employment, public accommodations,

transportation, State and local government services, and in telecommunications.

                 (f) A person or affiliate who has been placed on the convicted vendor list following a

conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract

to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity

for the construction or repair of a public building or public work, may not submit bids on leases of real

property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with a public entity, and may not transact business with any public entity in

excess of Category Two for a period of 36 months from the date of being placed on the convicted vendor

list or on the discriminatory vendor list.

                 (g) An entity or affiliate who has been placed on the discriminatory vendor list may not

submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a

contract with a public entity for the construction or repair of a public building or public work, may not

submit bids on leases of real property to a public entity, may not award or perform work as a contractor,

supplier, subcontractor, or consultant under contract with any public entity, and may not transact business

with any public entity.

                 (h) With respect to any Recipient which is not a local government or state agency, and

which receives funds under this Agreement from the federal government, by signing this Agreement, the

Recipient certifies, to the best of its knowledge and belief, that it and its principals:

                           1. Are not presently debarred, suspended, proposed for debarment, declared

ineligible, or voluntarily excluded from covered transactions by a federal department or agency;

                          2. Have not, within a five-year period preceding this proposal been convicted of

or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection

with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract

under public transaction; violation of federal or state antitrust statutes or commission of embezzlement,

theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen

property;

                          3. Are not presently indicted or otherwise criminally or civilly charged by a

governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph

20(h)2. of this certification; and

                          4. Have not within a five-year period preceding this Agreement had one or more

public transactions (federal, state or local) terminated for cause or default.

         Where the Recipient is unable to certify to any of the statements in this certification, such

Recipient shall attach an explanation to this Agreement.

        In addition, the Recipient shall submit to DEM (by email or by facsimile transmission) the

completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion"
(Attachment I) for each prospective subcontractor which Recipient intends to fund under this Agreement.

Such form must be received by DEM prior to the Recipient entering into a contract with any prospective

subcontractor.

                 (i) The State of Florida's performance and obligation to pay under this Agreement is

contingent upon an annual appropriation by the Legislature, and subject to any modification in

accordance with Chapter 216, Fla. Stat. or the Florida Constitution.

                 (j) All bills for fees or other compensation for services or expenses shall be submitted in

detail sufficient for a proper preaudit and postaudit thereof.

                 (k) If otherwise allowed under this Agreement, all bills for any travel expenses shall be

submitted in accordance with Section 112.061, Fla. Stat.

                 (I) The Division of Emergency Management reserves the right to unilaterally cancel this

Agreement for refusal by the Recipient to allow public access to all documents, papers, letters or other

material subject to the provisions of Chapter 119, Fla. Stat., and made or received by the Recipient in

conjunction with this Agreement.

                 (m) If the Recipient is allowed to temporarily invest any advances of funds under this

Agreement, any interest income shall either be returned to DEM or be applied against DEM's obligation to

pay the contract amount.

                 (n) The State of Florida will not intentionally award publicly-funded contracts to any

contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment

provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act

("INA)]. DEM shall consider the employment by any contractor of unauthorized aliens a violation of

Section 274A(e) of the INA. Such violation by the Recipient of the employment provisions contained in

Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by DEM.

        (21)     LOBBYING PROHIBITION

                 (a) No funds or other resources received from DEM in connection with this Agreement

        may be used directly or indirectly to influence legislation or any other official action by the Florida

        Legislature or any state agency.

                 (b) The Recipient certifies, by its signature to this Agreement, that to the best of his or

her knowledge and belief:
                          1. No Federal appropriated funds have been paid or will be paid, by or on behalf

of the undersigned, to any person for influencing or attempting to influence an officer or employee of any

agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of

       in
Co~gress connection with the awarding of any Federal contract, the making of any Federal grant, the

making of any Federal loan, the entering into of any cooperative agreement, and the extension,

continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative

agreement.

                          2. If any funds other than Federal appropriated funds have been paid or will be

paid to any person for influencing or attempting to influence an officer or employee of any agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in

connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall

complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its

~nstructions.

                          3. The undersigned shall require that the language of this certification be

included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and

contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and

disclose accordingly.

                 This certification is a material representation of fact upon which reliance was placed

when this transaction was made or entered into. Submission of this certification is a prerequisite for

making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who

fails to fiie the required certification shall be subject to a civil penalty of not less than $10,000 and not

more than $100.000 for each such failure.

        (22)     COPYRIGHT. PATENT AND TRADEMARK

                 The Recipient shall comply with Copyright, Patent and Trademark incorporated as

Attachment G.

        (23)     LEGAL AUTHORIZATION

                 The Recipient certifies with respect to this Agreement that it possesses the legal authority

to receive the funds to be provided under this Agreement and that, if applicable, its governing body has

authorized, by resolution or otherwise, the execution and acceptance of this Agreement with all covenants
and assurances contained herein. The Recipient also certifies that the undersigned possesses the

authority to legally execute and bind Recipient to the terms of this Agreement.

        (24)      ASSURANCES.

                  The Recipient shall comply with any Statement of Assurances incorporated as

Attachment C.

        IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by their

undersigned officials as duly authorized.



Reci~ient: CITY OF PALATKA



Name and title:




STATE OF FLORIDA

DIVISION OF EMERGENCY MANAGEMENT


BY:

Name and Title: W. Craig Fugate, Director

Date:
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THlS AGREEMENT
CONSIST OF THE FOLLOWING:
Federal Program: Federal Emergency Management Agency
Catalog o f Federal Domestic Assistance Number: 97.039
Amount of Federal Funding: $42,350.00

COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THlS AGREEMENT ARE AS FOLLOWS:

Only the services described within the aftached Agreement a n d Attachment A are eligible
expenditures for the funds awarded.

STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THlS AGREEMENT CONSIST
OF THE FOLLOWING:

                                         Not Applicable

MATCHING RESOURCES FOR FEDERAL PROGRAMS:
                                         Not Applicable

SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
                                         Not Applicable

COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THlS AGREEMENT ARE AS FOLLOWS:

                                         Not Applicable

NOTE: Section .400(d) o f OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida
Statutes, require that the information about Federal Programs and State Projects inctuded in
Exhibit 1 be provided to the recipient.
                                               Attachment A

                                        Budget and Scope of Work

As a Hazard Mitigation Grant Program project, the Recigent, the City of Palatka, will wind retrofit the
Downtown Fire Station Building located at 100 North 11 Street, Palatka, Florida 32177, by purchasing
and installing storm panels on fourteen (14) triangular windows, and motorized roll up shutters on seven
(7) windows, three (3) storefronts, and six (6) bay doors. If deemed necessary, wind protection will be
provided on any other openings such as skylights, vents, louvers and exhaust fans. All installations will
be done in strict compliance with the Florida Building Code or Miami-Dade Specifications. All materials
will be certified to meet the wind and impact standards for wind up to 150 mph. The local municipal or
county building department will inspect and certify installation according to the manufacture specification.

                               funded under 1561-DR-FL
This is FEMA project 1561-138-R,

The Period of Performance for this project ends on March 8,2010

Schedule of Work
State Contract Process:                                    6 Months
Apply Permits:                                             1 Month
Install Window Shutters and Motor for Operation:           6 Months
Final Inspection:                                          6 Months
State Final Inspection:                                    6 Months
State Closeout:                                            6 Months
Potential Disaster Delavs:                                 5 Months
Total Period of Perfarmance:                               36 Months

Line Item Budqet*
                                  Project Cost     Federal Share     Local Share
Subcontract for materials and
 Installation of shutters:        $54,000.00       $40,500.00        $13,500.00
Fees:                             $ 1.000.00       $ 750.00          $ 250.00
Sub-total:                        $55,000.00       $41,250.00        $13.750.00
Administrative Cost:              $     0.00       $ 1,lOO.OO        $     0.00
Total:                            $55,000.00       $42,350.00        $13,750.00

* Any line item amount in this Budget may be increased or decreased 10% or less without an amendment
to this Agreement being required, so long as the overaN amount of the funds obligated under this
Agreement is not increased.

Fundins Summary

Federal Share:           $41,250.00 (75%)
Local Share:             $13,750.00 (25%)
Total Project Cost:      $55,000.00 (100%)

Recipient Administrative Allowance up to $1.100.00.

The materials and work funded pursuant to this Subgrant Agreement are intended to decrease the
vulnerability of the building to property losses and are specifically not intended to provide for the safety of
inhabitants before, during or after a natural man made disaster.

The funding provided by the Division of Emergency Management under this subgrant shall compensate
for the materials and labor for the installation of storm shutters and/or other hardening activities as a
retrofit measure for the Recipient's building to reduce and/or mitigate the damage that might otherwise
occur from severe weather or other hazards. The funding of this project by the Department does not
confer or imply any warranty of use or suitability for the work performed pursuant to this agreement.
The State of Florida disclaims all warranties with regard to this mitigation project, express or implied,
including but not limited to, any implied warranties and/or conditions of satisfactory quality and fitness for
a pariicular purpose, merchantability, or merchantable quality.

This project has not been evaluated by the criteria contained in the standards of the Department of
Homeland Security, Federal Emergency Management Agency (FEMAJ guidance manual FEMA 361-
Design and Construction for Community Shelter, and thus does not provide "near absolute protection.'' It
is understood and agreed by the Department and the Recipient that the building may have vulnerabilities
due to age, design and location which may result in damage to the building from wind events even after
the instaNation of the mitigation measures funded under this Subgrant Agreement. It is further understood
and agreed by the Department and the Recipient that the level of wind protection provided by the
mitigation action, although meeting State standards and codes and enhancing the structural integrity of
the building, does not ensure the safety of survival of building occupants.
                                                     FEDERAL EMERGENCY MANAGEMENT AGENCY
                                                           HAZARD MITIGATION GRANTS PROGRAM
                                                                    Obligation Report wl Signatures

Disaster   FEMA                  Amendment          State        Adion        Supplemental
  No     Projed No                  No          Application ID    No              No       State                    Grantee             .-
..          ..
             ..                                                          --                -       pp            ---
                                                                                                                  -                                    -
 ~   --
     301              138-R           0              161             1            145       FL     Statewide

Subgrantee: Palatka                                                           Projed irtle : CITY OF PALATKA. PUNAM COUNTY DOWNTOWN FIRE
Subgrantee FlPS Code: 107-53875
                                                                                                    -
                                                                                             STATION WIND RETROFIT




                 Toial Amount                   Total Amount                    Total Amount        Total Amount Available
              Previously Allocated           Previously Obligated             pending Ob(iga8on      for New Obligation

                          $41.250                      $41,250                             $0                        $0


                      Pinied Amount          Grantee Admin Est            Subwantee Admin Est           Total Obiisation   IFMIS Date   IFMIS Status   FY




 Cornmenb

                  Daie:   03102/2007          User Id: DVANDEWl

       Comment: MA approves obligation




                  Date'    0310212007         User Id: CHYACINT

       Comment: HMO approves obligation




     Authorization

                           Preparer Name: DAVID VANDEWATER                                          Preparation Date: 03/02/2007

                  HMO Authorization Name: CLAUDE HYACINTHE                                  HMO Authorization Date: 03/02/2007




       Slidino Scale P3rcen:aoe:
     LID   t l                    2100,000     =       3.0W
     UD in                      $i.003000      =       ~.OD~/O
     j-1 r
         3                    S5000.033 00     =       1 3C0%
     -
     :X^fiS                                    -
                                               -       em$
                                                FEDEWIL EMERGENCY MANAGEMENT AGENCY
                                                    HAZARD PIIiTlGATlON GRANTS PROGRAM
                                                         Obligation Report wi Signatures

Disaster   FEMA           Amendment     State       Action Suppiementai
  No
...~.
 .. .
         Projed No
             .. --       -.
                             No     Application ID
                                    -
                                                      No
                                                  . -- - -
                                                               No
                                                             - --       State                  - -
                                                                                             -- Grantee -.
                                                                                                         -



Subgrantee: Paiatka                                              Projeci Titie : CITY OF PALATKA, PUTNAM COUNTY DOWNTOWN FIRE
                                                                                 STATION - WIND RETROFIT
S~lbgranteeFIPS Code: 107-53875
      Admin Calculation
        Admin Cost Caiculation: Siiding Scale        Calculation Percen:age: NIA

        JustWcation:




                                                             /AT &P h ~ - yfir-/zGo7
                                                               Authorizing Official Title        Authorization Date



         Authorizing Ofkial Signature                          Authorizing Official Title         Authorization Date




      Siidina-
      -Scale Percentaog
  ~2 ts                    $TDD.DLID     =       3.00%
  :; k
   i                      $ ? , O XD M   =       2.00%
  I
  U     t3             5.5.032n30 33     =       100%
  -
  ttice5s                                =       0 50%
                                                                      FEDERALEMERGENCYMANAGEMENTAGENCY
                                                                         HAZARD MITIGATION GRANT PROGRAM
                                                                                    Project Management Report

Disaster             FEN%                           Amendment                App ID          State          Grantee
Number               Project Number                 Number
  1561                  138-R                           0                     IS?             FL            Statewide
Subgrantee: Palatka
FIPS Code: 107-53875                                                    Projed Titie : CITY OF PALATW, PUTNAM COUNTY, DOWNTOWN FIRE STATION - V


  Mitiaation Proiect Descriotion

       Amendment Status :Approved                                                                             Approval Status: Approved

                 Projed Title : CITY OF PALATKA, PUTNAM COUNTY, DOWNTOWN FIRE STATION - Vli

                       Grantee : Statewide                                                                        Subgrantee : Paiatka

    Grantee County Name : Putnam                                                                     Subgrantee County Name : Putnam

       Grantee County Code : 107                                                                     Subgrantee County Code : 107

    Grantee Place Name : Palatka                                                                      Subgrantee Place Name : Palatka

        Grantee Piace Code . 0                                                                        Subgrantee Place Code : 53875

       Project Closeout Date : O 1 O O O
                                OO 1 O O

 Work Schedule Status

 Amend #
 .-                      --.
                          3
                         0 .
                          -                         ... .. -~
                                                     . - .. ..-...
                                                                               Time Frame                                           Due Date        Revised Date Completion Date




                                                                                                                                                                     .         -
                                                                                                                                                                              ..    .

                                  .
                                  ..   -..........-..                   .




  Aoproved Amounts

        Total Approved
  .......
 - .
 : ~.
          Net Eligible
                ..
                      ss5   ooa r .
                            L
                                         Federal
                                       Share Percent
                                                        -
                                             75.000000000 1
                                                                 -      Total Approved
                                                                      Federal Share Amount
                                                                       -.
                                                                      _ .-
                                                                                       $41,25a I
                                                                                                ,
                                                                                                L
                                                                                                       Non-Federal
                                                                                                       Share Percent
                                                                                                             25.00000000 I
                                                                                                                        J
                                                                                                                              Total Approved
                                                                                                                            Non-Fed Share Amount
                                                                                                                            ?. ..

                                                                                                                            2
                                                                                                                                               $13 752
                                                                                                                                                        L_

Allocations
Aiiocation tbCNilS           IFMlS         Submission                       ES Suppait ES Amend Proj Alloc Amount   Grantee                               Subgrantee           Total
 Number Status                Date            Date               ~y          Req ID     Number     Fed Share      Admin Amount                           Admin Amount      Alloc Amount
       47        A       0310112007 02/28/2007                   2007        1054819
                                                                                                       -.   -     7
                                                                                                                 $41.259                  ...                   .
                                                                                                                                                                . -.
                                                                                                                                                                         r-             -
                                                                                                                                                                                   $42,563

                                                                                               Total   L          $41,25@                               ; -
                                                                                                                                                         - .
                                                                                                                                                                $1,100,!
                                                                                                                                                               _--, +....     '
                                                                                                                                                                              $42 562   ..--

 Obllaations
Action IFMlS           IFMIS       Submission                     ES Support ES Amend Suppl Project Obligated                   Grantee Admin             Subgrantee     Total Obligated
                                                                                            Amt - Fed Share
  Nr Status             Date          Date                  ~y      Req ID    Number   Nr
                                                                                                        .         .
                                                                                                                  .   -.-.- --     Amount                Admin Amount        Amount
                                                                                                                                                                                        ---
   1        A        O~IOZIZOO~    031oziz007           2007         1191542           144      145     I$41,250'                $2r
                                                                                                                                : 2,;:                           er,iod(
                                                                                                                                                                   .J
                                                                                                                                                                    .               $42,562;
                                                                                                                                                                    -'.                        '
                                                                                               Total    !         S41.25q 1-
                                                                                                                      ..-
                                                                                                                        ,
                                                                                                                        .

                                                                                                                            .
                                                                                                                                               ---.--
                                                                                                                                           $212: 1      -              I..... -
                                                                                                                                                                 $1.100~ . . . $42.564
                                                                                                                                                                                --   ..
                                                                                                                                                                                    ..
                                                FEDERALEMERGENCYMANAGEMENTAGENCY
                                                   HAZARD MITIGATION GRANT PROGRAM
                                                                    Environmental Report


Drsasier         FEMA                 Amendment         App ID           State      Grantee
Number           Projed Number        Number
  1561             138-R                 0                181              FL       Statewide
Subgrantee: Paiatka
FiPS Code: 107-53875                                 Projed Title : CITY OF PALATKA, PUTNAM C O U N N , DOWNTOWN FiRE STATION - V

.FEMA CawslEOs.
 .      .    -.
.... -.    ..
            .       ..-           LawslEOs               -                   .   -     Status
                                                                                            --
Coasiai Barriers Resources Act (CBRA)                                             Completed




 Clean Water Act ICWA)                                                            Completed




 Coastal Zone Management Act (CZMA)                                               Completed




 Endangered Species A d (ESA)                                                     Completed
 comment: No effect to any T B E species or habitat per project description,-MHAIGHTI-02121i200716:48 GMT



 Fish and Wildlife Coordination A d (FWCA)                                         Completed




 National Historic Preservation Act (NHPA)                                         Completed
 comment: Structure is less than 50 years old per project description. Construction date 1969.-MHAIGHTI-0212112007 16:49 GMT



 Clean Air Act ((CAA)                                                              Completed




 E . 0 . 11988: Floodpiains                                                        Completed
 Comment: The action as described (wind retrotit) has no potential to adversely impact the floodplain. Zone X.-MHAIGHT1-0212112007 16:51 GMT



 E 0 11990: Wetlands                                                               Completed




 E.0. 12898: Environmental Justice for Low income and Minority Populations         Compieted




 ~- Process
 FEMA NEPA .
    -
    .      - ..
             -.
 FEMA Status
 .....    ..
         ...
 Caiex - Completed                                              [fan cxnlordinory circumitonce exists and ieods to o
                                                                signpicmi rnvirnnmentol impocf (me 44CFR 10.8 (dj (3)
                                                                on Ernaron.Rs~emcnt  shall be prr;roied
          1 CATEX Type Code

  55, Repair, replace, restore. retroRt, upgrade to current
                                                                a   No Extraordinary Circumstances Requiring an EA.
  3 3 x 5 and standards, or replace a facility ( w )             Documentation Compiete0212112007
  .       .             -
                        .
                                               FEDERAL EMERGENCY MANAGEMENT AGENCY
                                                  HAZARD MITIGATION GRANT PROGRAM
                                                                 Environmental Report

Disaster       FEMA                   Amendment        App iD         State      Grantee
Number         Project Number         Number
  2561             138-R                 0               181            FL        Statewide
Subgrantee: Palatka
FIPS Code: 107-53875                                Project Titie : CITY OF PALATKA, PUTNAM COUNTY. DOWNTOWN FIRE STATION - V
 S!&~~..Co!ditions
  1. Any change to the approved scope of work will require re-evaluation ior compliance with NEPA and other Laws and Executive Orders.
 2, This review does not address all federai, date and locai requirements. Acceptance of federal funding requires recipient to comply with all
 federai, state and local iaws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize federal
 funding,
 3. If ground distubing activities occur during construction, applicant will monitor ground disturbance and if any potentiai archeological resources
 are discovered, will immediately cease construction in that area and notify the State and FEMA.

  Comment: .
 - ....- . -. . ...
         .
 This wind retro-fit project, described as installing motorized roll-up shutters and storm panels on all windows and doors in the sub-grantee
 application. is categoricaliy excluded from preparation of an EnvironmentalAssessment per 44CFR Part 10,8(d)(Z)(xv) contingent on compliance
 with noted conditions. Building was constructed in 1969.

 Any changes to the approved mitigation measure or scope of work will require resubmission though the State to FEMA, and will require
                                                                        . .
 reevaluation for comoliance with the National Environmental Policv Act (NEPA) and Sec. 106 of the National Historic Preservation Act (NHPA)
 prior to initiation of any work. Non-compliance with these requirements may jedpardize FEMA's ability to fund this project
  MHAlGHTId2/2112007 16:46 GMT
 Uisiegard above comments. see below:
 This wind retro-fit project, described as installing electric roll-down shutters and bay doors in the sub-grantee application, is categorically
 excluded from preparation of an Environmental Assessment per 44CFR PaiT lO.S(d)(Z)(xv) contingent on compliance with noted condiiions.
 Buildlng was constructed in 1969

 Any changes to the approved mitigation measure or scope of work will require resubmission though the State to FEMA, and will require
 reevaluation ior compliance with the National Environmental Policy Act (NEPA) and Sec. 106 of the Nationai Historic Preservation Act (NHPA)
 pilor to initiation o i any work. Non-compliance with these requirements may jeopardize FEMA's ability to fund this project.
                                              Attachment   B
                                   Program Statutes and Regulations


        The following statutes and regulations are applicable to this Agreement:

        (1)     The Robert T. Stafford Disaster Relief and Emergency Assistance Act;

        (2)     44 CFR Parts 7, 9, 10, 13, 14, 17, 18, 25, 206, 220, and 221, and any other applicable
                FEMA policy memoranda and guidance documents;

        (3)     State of Florida Administrative Plan for the Hazard Mitigation Grant Program;

        (4)     Hazard Mitigation Long-term Recovery Guidance; and

        (5)     All applicable laws and regulations delineated in Attachment C of this Agreement

        In addition to the above statues and regulations, the Recipient must comply with the following:

         The Recipient shall fully perform the approved hazard mitigation project, as described
 in the Application and Attachment A (Budget and Scope of Work) attached to this Agreement, in
accordance with the approved scope of work indicated therein, the estimate of costs indicated therein, the
allocation of funds indicated therein, and the terms and conditions of this Agreement. Recipient shall not
deviate from the approved project and the terms and conditions of this Agreement. Recipient shall
comply with any and all applicable codes and standards in performing work funded under this Agreement,
and shall provide any appropriate maintenance and security for the project.

          Any development permit issued by, or development activity undertaken by, the Recipient
 and any land use permitted by or engaged in by the Recipient, shall be consistent with the local
comprehensive plan and land development regulations prepared and adopted pursuant to Chapter 163,
      1
Part 1 , Florida Statutes. Funds shall be expended for, and development activities and land uses
authorized for, only those uses which are permitted under the comprehensive plan and land development
regulations. The Recipient shall be responsible for ensuring that any development permit issued and any
development activity or land use undertaken is, where applicable, also authorized by the Water
Management District, the Florida Department of Environmental Protection, the Florida Department of
Health, the Florida Game and Fish Commission, and any federal, state, or local environmental or land
use permitting authority, where required. Recipient agrees that any repair or construction shall be in
accordance with applicable standards of safety, decency, and sanitation, and in conformity with
applicable codes, specifications and standards.

         Recipient will provide and maintain competent and adequate engineering supervision at the
construction site to ensure that the completed work conforms with the approved plans and specifications
and will furnish progress reports and such other information to HMGP as may be required.

         If the hazard mitigation project described in Attachment A includes an acquisition or relocation
project, then Recipient shall ensure that, as a condition of funding under this Agreement, the owner of the
affected real property shall record in the public records of the county where it is located the following
covenants and restrictions, which shall run with and apply to any property acquired, accepted, or from
which a structure will be removed pursuant to the project:

        1.      The property will be dedicated and maintained in perpetuity for a use that is compatible
                with open space, recreational, or wetlands management practices;
        2.      No new structure will be erected on property other than:
                        (a) a public facility that is open on all sides and functionally related to a
                        designated open space;
                        (b) a restroom; or
        3.      A structure that the Director of the Federal Emergency Management Agency approves in
                writing before the commencement of the construction of the structure;
        4.      After the date of the acquisition or relocation no application for disaster assistance for any
                purpose will be made to any Federal entity and no disaster assistance will be provided for
                the property by any Federal source; and
        5.      If any of these covenants and restrictions is violated by the owner or by some third party
                with the knowledge of the owner, fee simple title to the Property described herein shall be
                conveyed to the Board of Trustees of the Internal Improvement Trust Fund of the State of
                Florida without further notice to the owner, its successors and assigns, and the owner, its
                successors and assigns shall forfeit all right, title and interest in and to the property.

         The Hazard Mitigation Grant Program ("HMGP) Contract Manager of DEM will evaluate requests
for cost overruns and submit to the Regional Director written determination of cost overrun eligibility. Cost
overruns shall meet Federal regulations set forth in 44CFR 206.438(b).

        The National Environmental Policy Act (NEPA) stipulates that additions or amendments to a
HMGP Recipient Scope of Work (SOW) shall be reviewed by all State and Federal agencies participating
in the NEPA process. You are reminded that no construction may occur in this phase, that a full
environmental review must be completed prior to funding Phase II.

        As a reminder, the Recipient must obtain prior approval from the State, before implementing
changes to the approved project Scope of Work (SOW). Per the Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments:

        1. For construction projects, the grantee must "obtain prior written approval for any budget
           revision which result in a need for additional funds" (44 CFR 13 (c));
        2. A change in the scope of work must be approved by FEMA in advance regardless of the
           budget implications; and
        3. The Recipient must notify the State as soon as significant developments become known,
           such as delays or adverse conditions that might raise costs or delay completion, or favorable
           conditions allowing lower cost or earlier completion. Any extensions of the period of
           performance must be submitted to FEMA 60 days prior to the project expiration date.
                                              Attachment C

                                        Statement of Assurances

To the extent the following provisions apply to the award of assistance in this Agreement, as determined
by the awarding agency, the Recipient hereby assures and certifies that:

        It possesses legal authority to enter into this Agreement and to carry out the proposed program;

        Its governing body has duly adopted or passed as an official act a resolution, motion or similar
        action authorizing the execution of the hazard mitigation agreement with DEM, including all
        understandings and assurances contained therein, and directing and authorizing the Recipient's
        chief administrative official or designee to act in connection with the application and to provide
        such additional information as may be required;

        No member of or delegate to the Congress of the United States and no Resident Commissioner
        shall be admitted to any share or part of this Agreement or to any benefit to arise from the same.
        No member, officer, or employee of the Recipient or its designees or agents, no member of the
        governing body of the locality in which the program is situated, and no other public official of such
        locality or localities who exercises any functions or responsibilities with respect to the program
        during his tenure or for one year thereafter, shall have any interest direct or indirect, in any
        contract or subcontract, or the proceeds thereof, for work to be performed in connection with the
        program assisted under this agreement. The Recipient shall incorporate or cause to be
        incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant
        to the purpose state above;

        All Recipient contracts for which the State Legislature is in any part a funding source, shall
        contain language to provide for termination with reasonable costs to be paid by the Recipient for
        eligible contract work completed prior to the date the notice of suspension of funding was
        received by the Recipient. Any cost incurred after a notice of suspension or termination is
        received by the Recipient may not be funded with funds provided under this Agreement unless
        previously approved in writing by DEM. All Recipient contracts shall contain provisions for
        termination for cause or convenience and shall provide for the method of payment in such event;

        It will comply with:

        (1)     Contract Work Hours and Safety Standards Act of 1962, 40 U.S.C. 327 et seq., requiring
                that mechanics and laborers (including watchmen and guards) employed on federally
                assisted contracts be paid wages of not less than one and one-half
                times their basic wage rates for all hours worked in excess of forty hours in a work week;
                and
        (2)     Federal Fair Labor Standards Act, 29 U.S.C. Section 201 et seq., requiring that covered
                employees be paid at least the minimum prescribed wage, and also that they be paid one
                and one-half times their basic wage rates for all hours worked in excess of the prescribed
                work-week.

        It will comply with:

        (1)     Title VI of the Civil Rights Act of 1964 (P.L. 88-352), and the regulations issued pursuant
                thereto, which provides that no person in the United States shall on the grounds of race,
                color, or national origin, be excluded from participation in, be denied the benefits of, or be
                otherwise subjected to discrimination under any program or activity for which the
                Recipient receives Federal financial assistance and will immediately take any measures
                necessary to effectuate this assurance. If any real property or structure thereon is
                provided or improved with the aid of Federal financial assistance extended to the
                Recipient, this assurance shall obligate the Recipient, or in the case of any transfer of
                such property, any transferee, for the period during which the real property or structure is
                used for a purpose for which the Federal financial assistance is extended, or for another
               purpose involving the provision of similar services or benefits;

       (2)     Any prohibition against discrimination on the basis of age under the Age Discrimination
               Act of 1975, as amended (42 U.S.C.: 6101-6107) which prohibits discrimination on the
               basis of age or with respect to otherwise qualified handicapped individuals as provided in
               Section 504 of the Rehabilitation Act of 1973;

       (3)     Executive Order 11246 as amended by Executive Orders 11375 and 12086, and the
               regulations issued pursuant thereto, which provide that no person shall be discriminated
               against on the basis of race, color, religion, sex or national origin in all phases of
               employment during the performance of federal or federally assisted construction
               contracts; affirmative action to insure fair treatment in employment, upgrading, demotion,
               or transfer; recruitment or recruitment advertising; layoffltermination, rates of pay or other
               forms of compensation; and election for training and apprenticeship;

(g)    The Recipient agrees to comply with the Americans With Disabilities Act (Public aw 101-336, 42
       U.S.C. Section 12101   m.),      where applicable, which prohibits discrimination by public and
       private entities on the basis of disability in the areas of employment, public accommodations,
       transportation, State and local government services, and in telecommunications;

(h)    It will establish safeguards to prohibit employees from using positions for a purpose that is or
       gives the appearance of being motivated by a desire for private gain for themselves
       or others, particularly those with whom they have family, business, or other ties pursuant to
       Section 112.313 and Section 112.3135, &;

(i)    It will comply with the Anti-Kickback Act of 1986, 41 U.S.C. Section 51 which outlaws and
       prescribes penalties for "kickbacks" of wages in federally financed or assisted construction
       activities;

()
 j     It will comply with the provisions of 18 USC 594, 598, 600-605 (further known as the Hatch Act)
       which limits the political activities of employees;

(k)    It will comply with the flood insurance purchase and other requirements of the Flood Disaster
       Protection Act of 1973 as amended, 42 USC 4002-4107, including requirements regarding the
       purchase of flood insurance in communities where such insurance is available as a condition for
       the receipt of any Federal financial assistance for construction or acquisition purposes for use in
       any area having special flood hazards. The phrase "Federal financial assistance" includes any
       form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or
       grant, or any other form of direct or indirect Federal assistance;

(I)    It will require every building or facility (other than a privately owned residential structure)
       designed, constructed, or altered with funds provided under this Agreement to comply with the
       "Uniform Federal Accessibility Standards," (AS) which is Appendix A to 41 CFR Section 101-19.6
       for general type buildings and Appendix A to 24 CFR Part 40 for residential structures. The
       Recipient will be responsible for conducting inspections to ensure compliance with these
       specifications by the contractor;

(in)   It will, in connection with its performance of environmental assessments under the National
       Environmental Policy Act of 1969, comply with Section 106 of the National Historic Preservation
       Act of 1966 (U.S.C. 470), Executive Order 11593,24 CFR Part 800, and the Preservation of

       Archaeological and Historical Data Act of 1966 (16 U.S.C. 469a-1, et seq.) by:

               (1)     Consulting with the State Historic Preservation Office to identify properties listed
                       in or eligible for inclusion in the National Register of Historic Places that are
                       subject to adverse effects (see 36 CFR Section 800.8) by the proposed activity;
                       and
(2)   Complying with all requirements established by the State to avoid or mitigate
      adverse effects upon such properties.

(3)   Abiding by the terms and conditions of the "Programmatic Agreement Among
      the Federal Emergency Management Agency, the Florida State Historic
      Preservation Office, the Florida Division of Emergency Management and
      the Advisory Council on Historic Preservation, (PA)" which addresses roles
      and responsibilities of Federal and State entities in implementing Section 106 of
      the National Historic Presewation Act (NHPA), 16 U.S.C. 470f, and implementing
      regulations in 36 CFR part 800.

(4)   When any of Recipient's projects funded under this Agreement may affect a
      historic property, as defined in 36 CFR 800. (2)(e), the Federal Emergency
      Management Agency (FEMA) may require Recipient to review the eligible scope
      of work in consultation with the State Historic Preservation Office (SHPO) and
      suggest methods of repair or construction that will conform with the
      recommended approaches set out in the Secretary of Interior's Standards for
      Rehabilitation and Guidelines for Rehabilitating Historic Buildings 1992
      (Standards), the Secretary of the Interior's Guidelines for Archeological
      Documentation (Guidelines) (48 Federal Register 44734-37), or any other
      applicable Secretary of Interior standards. If FEMA determines that the eligible
      scope of work will not conform with the Standards, Recipient agrees to
      participate in consultations to develop, and, after execution by all parties, to
      abide by, a written agreement that establishes mitigation and recondition
      measures, including but not limited to, impacts to archeological sites, and the
      salvage, storage, and reuse of any significant architectural features that may
      otheiwise be demolished.

(5)   Recipient agrees to notify FEMA and DEM if any project funded under this
      Agreement will involve ground disturbing activities, including, but not limited to:
      subsurface disturbance; removal of trees; excavation for footings and
      foundations; and installation of utilities (such as water, sewer, storm drains,
      electrical, gas, leach lines and septic tanks) except where these activities are
      restricted solely to areas previously disturbed by the installation, replacement or
      maintenance of such utilities. FEMA will request the SHPO's opinion on the
      potential that archeological properties may be present and be affected by such
      activities. The SHPO will advise Recipient on any feasible steps to be
      accomplished to avoid any National Register eligible archeological property or
      will make recommendations for the development of a treatment plan for the
      recovery of archeological data from the property.

      If Recipient is unable to avoid the archeological property, develop, in consultation
      with the SHPO, a treatment plan consistent with the Guidelines and take into
      account the Advisory Council on Historic Preservation (Council) publication
      "Treatment of Archeological Properties". Recipient shall forward information
      regarding the treatment plan to FEMA, the SHPO and the Council for review. If
      the SHPO and the Council do not object within 15 calendar days of receipt of the
      treatment plan, FEMA may direct Recipient to implement the treatment plan. If
      either the Council or the SHPO object, Recipient shall not proceed with the
      project until the objection is resolved.

(6)   Recipient shall notify DEM and FEMA as soon as practicable: (a) of any changes
      in the approved scope of work for a National Register eligible or listed property;
      (b) of all changes to a project that may result in a supplemental DSR or modify
      an HMGP project for a National Register eligible or listed property; (c) if it
      appears that a project funded under this Agreement will affect a previously
      unidentified property that may be eligible for inclusion in the National Register or
      affect a known historic property in an unanticipated manner. Recipient
                 acknowiedges that FEMA may require Recipient to stop construction in the
                 vicinity of the discovery of a previously unidentified property that may be eligible
                 for inclusion in the National Register or upon learning that construction may
                 affect a known historic property in an unanticipated manner. Recipient further
                 acknowledges that FEMA may require Recipient to take all reasonable measures
                 to avoid or minimize harm to such property until FEMA concludes consultation
                 with the SHPO. Recipient also acknowledges that FEMA will require, and
                 Recipient shall comply with, modifications to the project scope of work necessary
                 to implement recommendations to address the project and the property.

        (7)      Recipient acknowledges that, unless FEMA specifically stipulates otherwise, it
                 shall not receive funding for projects when, with intent to avoid the requirements
                 of the PA or the NHPA, Recipient intentionally and significantly adversely affects
                 a historic property, or having the legal power to prevent it, allowed such
                 significant adverse affect to occur.

It will comply with Title IX of the Education Amendments of 1972, as amended (20 U.S.C.: 1681-
1683 and 1685 - 1686) which prohibits discrimination on the basis of sex;

It will comply with the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970, (42 U.S.C. 4521-45-94) relating to nondiscrimination on the basis of
alcohol abuse or alcoholism;

It will comply with 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and
290 ee-3), as amended, relating to confidentiaiity of alcohol and drug abuse patient records;

It will comply with Lead-Based Paint Poison Prevention Act (42 U.S.C.: 4821 et seq.) which
prohibits the use of lead based paint in construction of rehabilitation or residential structures;

It will comply with the Energy Policy and Conservation Act (P.L. 94-163; 42 U.S.C. 6201-6422),
and the provisions of the state Energy Conservation Plan adopted pursuant thereto;

It will comply with the Laboratory Animal Welfare Act of 1966, 7 U.S.C. 2131-2159, pertaining to
the care, handling, and treatment of warm blooded animals held for research, teaching, or other
activities supported by an award of assistance under this agreement;

It will comply with Title VIll of the Civil Rights Act of 1968, 42 U.S.C. 2000c and 42 3601-3619, as
amended, relating to non-discrimination in the sale, rental, or financing of housing, and Title VI of
the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race,
color or nation origin;

It will comply with the Clean Air Act of 1955, as amended, 42 U.S.C. 7401-7642;

It will comply with the Clean Water Act of 1977, as amended, 42 U.S.C. 7419-7626;


It will comply with the Endangered Species Act of 1973, 16 U.S.C. 1531-1544;

It will comply with the Intergovernmental Personnel Act of 1970, 42 U.S.C. 472811763;

It will assist the awarding agency in assuring compliance with the National Historic Preservation
Act of 1966, as amended, 16 U.S.C. 270;

It will comply with environmental standards which may be prescribed pursuant to the National
Environmental Policy Act of 1969, 42 U.S.C. 432111347;

It will assist the awarding agency in assuring compliance with the Preservation of Archeologicai
and Historical Preservation Act of 1966, 16 U.S.C. 469a, et seq;
       It will comply with the Rehabilitation Act of 1973, Section 504, 29 U.S.C. 794, regarding non-
       discrimination;

       It will comply with the environmental standards which may be prescribed pursuant to the Safe
       Drinking Water Act of 1974, 42 U.S.C. 300f-300j, regarding the protection of underground water
       sources;

       It will comply with the requirements of Titles II and Ill of the Uniform Relocation Assistance and
       Property Acquisition Policies Act of 1970, 42 U.S.C. 4621-4638, which provide for fair and
       equitable treatment of persons displaced or whose property is acquired as a result of Federal or
       federally assisted programs;

       It will comply with the Wild and Scenic Rivers Act of 1968, 16 U.S.C. 1271-1287, related to
       protecting components or potential components of the national wild and scenic rivers system;

       It will comply with the following Executive Orders: EO 11514 (NEPA); EO 11738 (violating
       facilities); EO 11988 (Floodplain Management); EO 11990 (Wetlands); and EO 12898
       (Environmental Justice);

       It will comply with the Coastal Barrier Resources Act of 1977, 16 U.S.C. 3510;

       It will assure project consistency with the approved State program developed under the Coastal
       Zone Management Act of 1972, 16 U.S.C. 1451-1464; and

(ii)   It will comply with the Fish and Wildlife Coordination Act of 1958; 16 U.S.C. 661-666.

(jj)   With respect to demolition activities, it will:

       1.       Create and make available documentation sufficient to demonstrate that the Recipient
                and its demolition contractor have sufficient manpower and equipment to comply with the
                obligations as outlined in this Agreement.

       2.       Return the property to its natural state as though no improvements had ever been
                contained thereon.

       3.      Furnish documentation of all qualified personnel, licenses and all equipment necessary to
               inspect buildings located in Recipient's jurisdiction to detect the presence of asbestos
               and lead in accordance with requirements of the U.S. Environmental Protection Agency,
               the Florida Department of Environmental Protection and the County Health Department.

       4.       Provide documentation of the inspection results for each structure to indicate:

               a.        Safety Hazards Present
               b.        Health Hazards Present
               c.        Hazardous Materials Present

       5.      Provide supervision over contractors or employees employed by Recipient to remove
               asbestos and lead from demolished or otherwise applicable structures.

       6.       Leave the demolished site clean, level and free of debris.

       7.      Notify DEM promptly of any unusual existing condition which hampers the contractors
               work.

       8.      Obtain all required permits.

       9.       Provide addresses and marked maps for each site where water wells and septic tanks
      are to be closed along with the number of wells and septic tanks located on each site
      Provide documentation of closures.

10.   Comply with mandatory standards and policies relating to energy efficiency which are
      contained in the State energy conservation plan issued in compliance with the Energy
      Policy and Conservation Act (Public Law 94-163).

11.   Comply with all applicable standards, orders, or requirements issued under Section 112
      and 306 of the Clean Air Act (42 U.S.C. 1857 (h), Section 508 of the Clean Water Act (33
      U.S. 1368), Executive Order 11738, and the U.S. Environmental Protection Agency
      regulations (40 CFR Part 15 and 61). This clause shall be added to any subcontracts.

12.   Provide documentation of public notices for demolition activities.
                                            Attachment D

                         DIVISION OF EMERGENCY MANAGEMENT
                         REQUEST FOR ADVANCE OR REIMBURSEMENT OF
                          HAZARD MITIGATION GRANT PROGRAM FUNDS


RECIPIENT NAME:           City of Palatka

ADDRESS:

CITY, STATE, ZIP CODE:

PAYMENT No:                                                    DEM Agreement No: 08HM-3G-04-64-02-022




                                TOTAL CURRENT REQUEST $

I certify that to the best of my knowledge and belief the above accounts are correct, and that all disbursements
were made in accordance with all conditions of the DEM agreement and payment is due and has not been
previously requested for these amounts.



        NAME AND TITLE                                                           DATE:


                          TO BE COMPLETED BY DIVISION OF EMERGENCY MANAGEMENT

APPROVED PROJECT TOTAL $

ADMINISTRATIVE COST                            GOVERNOR'S AUTHORIZED REPRESENTATIVE

APPROVED FOR PAYMENT $
                                 DIVISION OF EMERGENCY MANAGEMENT
                           SUMMARY OF DOCUMENTATION IN SUPPORT OF AMOUNT
                            CLAIMED FOR ELIGIBLE DISASTER WORK UNDER THE
                                 HAZARD MITIGATION GRANT PROGRAM

Applicant:    City of Palatka                                                       Disaster No.-

DEM Agreement No. 08HM-3G-04-64-02-022                                              FEMA Tracking # 1561-138-R

  ipplicant's         Date of delivery                        DOCUMENTATION                             Applicant's
  teference No.       of articles,       List Documentation (Applicant's payroll, material out of       Eligible Costs
  Warrant, Voucher.   completion of      applicant's stock, applicant owned equipment and name of       100%
  2aim Check, or      work or            vendor or contractor) by category and line item in the
  jchedule No.)       performance        approved project application and give a brief description of
                      senices.           the articles or services.
                                                           Attachment E

                                      JUSTIFICATION OF ADVANCE PAYMENT



Indicate by checkin one of the boxes below, if ou are requestin an advance. If an advance payment is
                                               L
requested, budget CYata on which the request is ased must be s&mitted. Any advance payment under this
Agreement is subject to s. 216.181 16)(a)(b),Florida Statutes. The amount which may be advanced shall not
                                  !
exceed the expected cash needs o the recipient within the initial three months.

                                                       [    ] ADVANCE REQUESTED

  No advance payment is requested.                     Advance payment of $                     is requested. Balance of
  Payment will be solely on a                          payments will be made on a reimbursement basis, These funds
  reimbursement basis. No additional                   are needed to pay staff, award benefits to clients, duplicate forms
  information is required.                             and purchase start-up supplies and equipment. We would not be
                                                       able to operate the program without this advance.


ADVANCE REQUEST WORKSHEET

If you are requesting an advance, complete the following worksheet.


                   DESCRIPTION




  MAXIMUM ADVANCE ALLOWED CALULATION:

                                           x       $                                         -
         Cell 03                                                  HMGP Award                       MAXIMUM
                                                              (Do not include match)               ADVANCE


 REQUEST FOR WAIVER OF CALCULATED MAXIMUM

     [   I   Reci ient has no previous HMGP contract history. Complete Estimated Expenses chart
                  i
                 !?
             and xplanation of Circumstances below.
     /   I   Hec p e l t nas exce mval clrcmstawes tha! reqJlre an aovance greater than t i e Max T m
                              8
             Aodance ca culate aocve Complete esmated expenses chart a i d Ex~lanat of C~umstances
             below. Attach additional pages if needed.
                                                                                        OP
 ESTIMATED EXPENSES

                                     2007-2008 Anticipated Expenditures for First Three Months of
BUDGET CATEGORY
                                                              Contract
/ ADMINISTRATIVE COSTS           I                                                                  I
/ PROGRAM EXPENSES               1                                                                  I
TOTAL EXPENSES
                                                                                                    1
 Exolanation of Circumstances:
                                              Attachment F

                         DIVISION OF EMERGENCY MANAGEMENT
                           HAZARD MITIGATION GRANT PROGRAM

                                   QUARTERLY REPORT FORM

RECIPIENT:      Citv of Palatka                                 Project Number # 2561-138-R

PROJECT LOCATION: Wind Retrofit                                 DEM ID #: 08HM-3G-04-64-02-022

DISASTER NUMBER: FEMA-1561-DR-FL                                QUARTER ENDING:

Provide amount of advance funds disbursed for period (if applicable) $
Provide reimbursement projections for this project:

July-Sep, 200   $          Oct-Dec, 200   $           Jan-Mar, 200    $           Apr-June, 200   $

July-Sep, 200   $          Oct-Dec, 200   $           Jan-Mar, 200    $           Apr-June, 200   $

Percentage of Work Completed (may be confirmed by state inspectors):                   %

Project Proceeding on Schedule: [ ] Yes [ ] No

Describe milestones achieved during this quarter:




Provide a schedule for the remainder of work to project completion:




Describe problems or circumstances affecting completion date, milestones, scope of work, and cost:


-
Cost Status: [ 1 Cost Unchanged        [ I Under Budget                  [ I Over Budget
Additional CommentsiElaboration:




NOTE: Division of Emergency Management (DEM) staff may perform interim inspections and/or audits at
any time. Events may occur between quarterly reports, which have significant impact upon your
project(s), such as anticipated overruns, changes in scope of work, etc. Please contact DEM as soon as
these conditions become known, otherwise you may be found non-compliant with your subgrant award.

Name and Phone Number of Person Completing This Form
                                               Attachment G

                                    Copyright, Patent and Trademark

      ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WlTH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WlTH THE PERFORMANCE
OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF
FLORIDA.


        If the Recipient brings to the performance of this Agreement a pre-existing patent or copyright,
the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the
Agreement provides otherwise.

        If any discovery or invention arises or is developed in the course of or as a result of work or
services performed under this Agreement, or in any way connected herewith, the Recipient shall refer the
discovery or invention to the Division of Emergency Management (DEM) for a determination whether
patent protection will be sought in the name of the State of Florida. Any and all patent rights accruing
under or in connection with the performance of this Agreement are hereby reserved to the State of
Florida. In the event that any books, manuals, films, or other copyrightable material are produced, the
Recipient shall notify DEM. Any and all copyrights accruing under or in connection with the performance
under this Agreement are hereby transferred by the Recipient to the State of Florida.

         Within thirty (30) days of execution of this Agreement, the Recipient shall disclose all intellectual
properties relevant to the performance of this Agreement which he or she knows or should know could
give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any pre-existing
intellectual property which is so disclosed. Failure to disclose will indicate that no such property exists.
DEM shall then, under Paragraph (b), have the right to all patents and copyrights which occur during
performance of the Agreement.
                                               Attachment H

                                    Warranties and Representations

-
Financial Manaaement

Contractor's financial management system shall provide for the following:

        (1) Accurate, current and complete disclosure of the financial results of this project or program

        (2) Records that identify adequately the source and application of funds for all activities covered
            by this contract. These records shal! contain information pertaining to grant awards.
            authorizations, obligations, un-obligated balances, assets, outlays, income and interest.

        (3) Written procedures for determining the reasonableness,allocability and allowability of costs
            in accordance with the provisions of the applicable cost principles and the terms and
            conditions of this grant.

        (4) Accounting records, including cost accounting records that are supported by source
            documentation.

-
C o    m i

All procurement transactions shall be conducted in a manner to provide, to the maximum extent practical,
open and free competition. The Contractor shall be alert to conflicts of interest as well as noncompetitive
practices among sub-contractors that may restrict or eliminate competition or otherwise restrain trade. In
order to ensure objective sub-contractor performance and eliminate unfair competitive advantage, sub-
contractors that develop or draft specifications, requirements, statements of work, invitations for bids
andlor requests for proposals shall be excluded from competing for such procurements. Awards shall be
made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most advantageous
to the Contractor, price, quality and other factors considered. Solicitations shall clearly set forth all
requirements that the bidder or offeror shall fulfill in order for the bid or offer to be evaluated by the
Contractor. Any and all bids or offers may be rejected when it is in the Contractor's interest to do so.

Codes of Conduct

The Contractor shall maintain written standards of conduct governing the performance of its employees
engaged in the award and administration of sub-contracts. No employee, officer, or agent shall participate
in the selection, award, or administration of a sub-contract supported by public grant funds if a real or
apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or
agent, any member of his or her immediate family, his or her partner, or an organization which employs or
is about to employ any of the parties indicated herein, has a financial or other interest in the firm selected
for an award. The officers, employees, and agents of the Contractor shall neither solicit nor accept
gratuities, favors, or anything of monetary value from contractors, or parties to subcontracts. The
standards of conduct shall provide for disciplinary actions to be applied for violations of such standards by
officers, employees, or agents of the Contractor.

Licensina and Permitting

Ail subcontractors or employees hired by the Contractor shall have all current licenses and permits
requrred for all of the particular work for which they are hired by the Contractor.
                                              Attachment I

                                       Certification Regarding
                                 Debarment, Suspension, Ineligibility
                                      and Voluntary Exclusion



 ontractor Covered Transactions:

        The prospective contractor of the Recipient,
        certifies, by submission of this document, that neither it nor its principals is presently debarred,
        suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
        in this transaction by any Federal department or agency.

2.      Where the Recipient's contractor is unable to certify to the above statement, the prospective
        contractor shall attach an explanation to this form.



Contractor                                                    Recipient's Name

By:
     Signature                                                DEM Contract Number


Name and Title


Street Address



City, State, Zip



 ate
                               CITY OF PALATKA
                    CITY COMMISSION AGENDA REQUEST




      NAME: Kenneth Venables, General Services Director


    uested City Commission Meeting Agenda Date: September 13, 2007


    ect:     Building &Zoning Code Compliance Project


   tian Requested: CONSENT AGENDA: Award the bid to Armstrong Contracting
  ervices, lnc. for an amount not to exceed $44,080.00 and authorize the City Manager
to execute a contract for the project
              , / ,/,:   I
             I .I
   nature                                                  Date 8130107



     COMMISSION ACTION:


Signature:                                                 Date
                                      CITY OF PALATKA
                        GENERAL SERVICES DEPARTMENT
                                      MEMORANDUM
                                    386 329-4811 - Office
                                     386 329-0172 - Fax
                                    palatkagsd@gbso.net
Kenneth E. Venables
General Services Director




 0:            K. Flagg, Mayor, Commissioner
               M. Lawson-Brown, Vice Mayor, Commissioner
               A. Kitchens, Commissioner
               J. Nowood, Commissioner
               G. Sanders, Commissioner




                Request to award the Building and Zoning Code Compliance Project to
                Armstrong Contracting Services, Inc. of Palatka, Florida, and authorize the
                City Manager to execute a contract for this project

In April of this year, I received the attached memorandum from Interim Planning Director
  ehbie Banks.

  scope of work for the project was developed based on the repairs and improvements
needed to bring the building into code compliance.

   as necessary to conduct testing on the ceiling tiles to assure staff and potential
   ders that no asbestos was present. This was accomplished with confirmation that
there was no asbestos present in the ceiling tiles.

 he project was advertised in the Palatka Daily News, the City's website and a
statewide construction projects website.

  the mandatory pre-bid walk-through conducted on August 1, 2007, two local vendors
were present; Armstrong Construction Services and Synergy Construction. Both
vendors submitted bids:


 Risk Manager - Safety Officer - Inter-Governmental Relations - Grant Writinglcoordination - Purchasing
       Armstrong Construction Services -                       $44,080.00
       Synergy Construction -                                  $89,500.00

  third local vendor notified me via United States Mail that "this type of work is not in an
area where I feel we could be competitive".

  review of the two bids received was conducted by Chief Building Official Joff Filion,
Interim Planning Director Debbie Banks and I. They recommended that the bid be
awarded to Armstrong Contracting Services, Inc. I concur with their recommendation

The Commission is requested to award this project to Armstrong Construction Services,
Inc. of Palatka, Florida in an amount not to exceed $44,080.00 and to authorize the City
Manager to execute a contract for this project.

Ms. Banks, Mr. Filion or I will be pleased to answer any questions you may have




 Risk Manager - Safety Officer - Inter-Governmental Relations - Grant WritinglCoordination - Purchasing
                 Bid For:
            Project No. 07-009A
Building and Zoning Code Compliance Project



                    To :
             Palatka City Clerk
            20 1 North 2ndStreet
           Palatka, Florida 32 1 77



                 Bid Date:
        Augpst 15, 2007 At 2:30 P.M




                                              Page 1
                      Table of Contents
Title                                     Page I
Table of Contents                         Page 2
Bid Summary                               Pages 3-4
Addendum # 1                              Page 5
     of
L~st Subcontractors                       Page 6
References                                Page 7
Experience                                Pagc 8
Schedule                                  Page 9
Payment Schedule                          Page 10
                  and
Vendor's AEkmat~on Declaration            Pages 11-12




                                                    Page 2
Palatka City Clerk
201 North 2ndStreet
Palatka, Florida 32 177

Bid For: Project: 07-009-A Building and Zoning Code Compliatice Project


 entlemen:

       Armstrong Contracting Services, Inc. is pleased to clttote the Building
and Zoning Code Complia~ice  Project for a I m p sum of $44,080.00. We
acknowledge Addendum #1 dated August 1,2007. Our price is good for 90
days from today's date

      The breakdown of our price is as follows:

                                                                     price
       1) Replacelrepair south and east side windows. S~~bcontractor's
      which includes material and labor: $2,800.00 This also includes a
      thumb turn on store front door in lobby.

      2) Repair sill on south side of building, inclrrding crack in block wall
      under the window.
      Materials: $600.00
      Labor: $1,I 60.00
      Total: $1,760.00

      3) All electrical work described in the scope of work and addendum #I
      Materials: $2,450.00
      Labor: $7,150.00
      Total: $9,600.00




                                                                         Page 3
      4) Remove enough ceiling tiles in warehouse and replace damaged tile
      in office area. Install a new ceiling in file room. Subcontractor's price
      which includes materials and labor: $5,220.00

      5) Remove existmg drywall on partition between offices and
      warehouse. Frame this wall to roof deck. Install 3,2 hour fire rated
      doors and frames. Cover wall with 2 layers of 518 "x" drywall on each
      side. Tape areas as needed for painting. Fire tape remaining areas.
      Weld a new hollow metal frame in the existing double acting door
      frame. Install new doors and hardware with weatherstripping. This
      assembly to be rated for 110 MPH wind load. Also, change out I1
      additional lockset to lever locksets. Modify duct to service file room.
      Materials: $1 1,800.00
      Labor: $12,900.00
      Total: $24,700.00


      Our price is based on all files, boxes and stored materials being moved
for work access in areas being mohfied.

      Thank you for the opportunity to quote this work.



Sincerely,



Dan Blurnenstock
Vice President
Annstrong Contracting Services, Inc.



                                                                        Page 4
                            CITY OF PALATKA
                  BUILDING & ZONING BUILDING PROJECT
                              ADDENDUM #I


Project: 07-009-A - Building & Zoning Building Project
Addendum Issue Date: A~igiist , 2007
                               1

At the mandatory prebid meeting held this morning, the following clarifications were
made:

Warehouse Area:
  1 . The two ceiling lights that are hanging over the wall that separates the file room
      from the warehouse area are to be removed.
  2. The ceiling lights in the file room as well as the four (4) ceiling lights immediately
      outside the file room over the file storage area are all to be connected to the light
      switch near the door to the building & zoning office.
  3. The remaining ceiling lights in the warehouse area shall be modified so that
      every other light is removed. This shall be done so as to provide the rnaximum
      amount of light coverage with the remaining ceiling lights. There shall be a 3-
      way light switch at the rear exit door from the warehouse and just outside the
      General Services Director's office.
  4. The ceiling light over the Keep Putnam Beautiful tool room shall remain as is,
  5. All doors from the several offices and rooms that are between the warehouse
      area and the other areas shall be fire rated doors.
  6. The fire separation wall that will be extended upward to the ceiling between the
      office area and the warehouse shall have a 2-hour fire rating.
  7 . The double door at the rear of the warehouse area shall be modifiedlreplaced so
      that it is watertight and will not allow rodents to enter around and under the
      doors. These doors must be rated for I      IOmph wind load to conform to hurricane
      wind load standards. These doors will n o t b e designated exit doors.

Women's Bathroom
                               fan     a           celllng fanlheater
  1 Replace the exlsting ce~ling w ~ t h comb~nation

Rreak Room
   1 Have one (1) working light connected to a lights switch near the entiance door to
      the room

Please do not hesitate to call m e if you have any questions


Kenneth E. Venables, General Services Director
City of Palatka
201 N. 2"*Street
Palatka, Florida 32177
386 329-481 1 - Office
386 329-0172 - Fax
 s                          c              ices,       # CGC028834




                       List of Subcontractors

Ceilings:   L& D Ceilings

Windows:    Lee & Cates Glass

HVAC:       Palatka Heating & Air

Carpentry: Ah & MN Construction




                                                   Page 6
                              References


1)   St. Jolms River Water Management District,
     Building 8 Modifications
     4049 Reid Street
     Palatka, Florida 32 1 77
     Attn: Danny Sheffield
     Phone: 386-329-4409

2)   St. Johns River Community College,
     Science and Tech Building
     500 1 St. Johns Avenue
     Palatka, Florida 32 177
     Attn: Ronnie Rabun~
     Phone: 356-3 12-4098

3)   Robert E. Taylor, Architect,
     Senior Citizens Center
     7 10 St. Johns Avenue
     Palatka, Florida 32 177
     Attn: Bob Taylor
     Phone: 386-325-734 1




                                                  Page 7
Armstrong Contracting Services, Inc. has been doing commercial construction
since 1993. This work includes new construction as well as renovations.
Projccts include the Ravine Gardens, Chamber Of Commerce Ofice, several
projects at the Water Management and Junior College.




                                                                   Page 8
                               Schedule

Week 1:    Remove drywall
           Remove Windows
           Fonn and pour new sill and pour block
           Start 'kaming fire wall
           Set door fi-ames
           Electrical

Week 2:    Finish framing walls
           Begin drywall installation
           Electrical

Week 3:    Complete drywall installation
           Begin drywall finishing
           Set new windows
           Electrical

Week 4:    Complete drywall finishing
           Install ceilings
           HVAC drop m file room
           Hang doors
           Lnstall hardware
           Electrical

Week 5 :   Complete door and hardware
           Complete Electrical
           Clean up




                                                   Page 9
                          Pavment Schedule

One payment at end of week 3 based on percent completed.

Last payment at project completion and acceptance.




                                                           Page 10
               Vendor's Affirmation and Declaration
Before me, the undersigned person who is duly authorized by law to
administer oaths and take acknowledgements personally appeared:

Atfiants Name (hnted): Dan Blutnenstock

Who after being duly cautioned and sworn and being fully aware of the
penalties of perjury, does hereby state and declare, on htsiber own behalf or
has been duly authorized by a partnership or corporation to state and declare
on behalf of the partnership or corporation as follows:

      I. That the Vendor, if and individual, is of lawful age.

      2. That if the Vendor is a partnership or a corporation, it has been
      formed legally; if a Florida corporation, it has filed its Articles of
      Incorporation with the Florida Secretary of State; if a corporation in
      corporate under the laws of a state other that Florida, it is duly
      authorized to do business in the State of Florida.
            A. That if the Vendor is using a fictitious name s/he/it has
            complied with the Fictitious Name Statue of the State of Florida.
            B. That the Vendor has not submitted a contrived bid, nor
            engaged in collusive bid arrangement or fraudulent bid, or
            entered into a conspiracy relative to this project, with nay other
            person, partnership, or corporation making a bid for the same
            purpose. The Vendor is aware that "Any understanding between
            persons where one or more agree not to bid, and any agreement
            fixing the prices to be bid so that the awarding of any project id
            thereby controlled of affected, is in violation of a require~nentfor
            competitive bidding and renders a contract let under such
            circumstances invalid."


                                                                      Page 11
            C. That the Vendor is not in arrears to the City of Palatka upon
            debt or contract is not a defaulter, as surety or otherwise, upon
            any obligation to the City.

            D. That no officer or employee of the City, either illdividual or
            tliougb any f i ,corporation or business of which s h e is a
            stockholder or holds office, shall receive nay substantial benefit
            or profit out of the couwact or obligation entered into between
            the City of Palatka and this Vendor or awarded to this Vendor;
            not shall any City officer, or in another way effecting, the award
            of the project or obligation of this Vendor. List in Appendix E,
            any City officer or employee who has any interest, financial or
            otherwise, in this project either through the primary contractor,
            or through a subcontractor.

            E. That, by submitting this bid the Vendor certifies that s h e has
            fully read and understands the bidding method and has full
            knowledge of the scope, nature and quality of work to be
            performed and the services to be rendered.

                           c,
Vendor Namektepresentative:                         .
                                                    .      -
                                                        ... .       .
                                                                    .
                                     S~gnature
Signed and sworn before me this e ~ a y          of &;,.,\j ,2007.

Notary Signature:                                                            GLENDA D. BROWN
                                                                        Notary public, State of Flotida
My Commission Expires:      \ ,J.\ y.   ,\                                 comm. exp. Dec 17,2010
                                 \                                          &jmm. No. DD 622975
Notary Name (Printed):    k;.
                         L . & i\i'          i
                                                 . - .L4:4:
                                                  .k            .




                                                                                Page 12
                                       CITY OF PALATKA
                         GENERAL SERVICES DEPARTMENT
                                201 N. 2r'dStreet
Kenneth E. Venables           Palatka, Florida 32177
General Services Director                386 329-481 1 Office
                                         386 329-0172 - Fax
                                          palatkagsd@gbso.net

                                        REQUEST FOR BIDS

 raject: 07-009-A - Building & Zoning Code Compliance Project
 e-Issue Date:                                 July 25, 2007
    datory Site VisiZ:   1O:OOA.M. Wednesday, August 1, 2007
      ission Deadline:    2:30P.M. Wednesday, August 15,2007

1. General information:
        A. Bids will be received until 2:30P.M. on Wednesday August 15, 2007, at the
           office of the Palatka City Clerk located at 201 N. zndStreet, Palatka, Florida
           32177, at which time a public opening and review of bids submitted prior to
           the published deadline will occur. Bids will be received anytime before the
           published deadline between the hours of 8:30 A.M. and 5 0 0 P.M. Monday -
           Friday at the office of the City Clerk, except on observed holidays
        B. No faxed or emailed bids will be accepted.
        C. Bids shall be in a sealed envelope marked with the project number and name
           clearly visible on the front of the envelope, to prevent accidental opening
           before the published opening day and time.
        D. A public opening of bids received before the stated deadline will be held in the
           chambers of the city commission, 201 N. 2ndStreet, Palatka, Florida 32177
           on Tuesday, June 12,2007 at 2:30 P.M.
         . A mandatory pre-bid site visit will be held on Wednesday, August 1,
           2007 at 10:OOA.M. We will meet at 205 N. 2ndStreet, the City Hall Annex
           Building. Palatka, Florida 32177. The Purpose of the site visit is to answer
           questions and clarify the scope of work being requested. If you are unable to
           attend the pre-bid site visit, you must contact the project contact person Ms.
           Debbie Banks at 386 329-0103, before the mandatory site visit is held, to
           make alternate arrangements.
        F. The City of Palatka strives to have an open purchasing process allowing all
           eligible vendors to participate. If you will not be subrnitting a bid, please
           complete the information so we rnay determine if modifications to this process
           are needed.
               a. Please check the reason below and return this page to the office of the
                   General Services Director, 201 N. 2ndStreet, Palatka, Florida 32177:
                   [ ] Our schedule will not permit us to provide this service or product.
                   [ ] Unable to meet the specifications
                   [ I We do not offer this product or service.
                   [ I Insufficient time to respond
                                                     1
   Risk Manager                                                                      mid     -
                  Safety Ofiicer - Intel.-(;overnmeotal Relations - Grant toordi~mtioo Writing Purchasing
                   [ j Unable to meet the bond, insurance or MSDS specitication.
                   [ 1 The specifications are:
                       ( ) unclear,
                       ( ) too tight (favor a particular vendorlmanufacturer) ,
                       ( ) other reason

     Company Name:                                                                       Date:

     Contact Person:                                                          Telephone #: 5-3d           -0457
     A. Vendor Requirements
           1.The vendor's bid package submitted must include:
                a. A completed project package itemizing each component of this
                   project in the bid submission package. Show the cost of labor,
                   materials and any other cost for each component of the project
                                             ( d o m p i y ( ) Exception ( ) Clarification

                     b. A timeline showing the estimated starting date aRer being officially
                        notified of receiving the project award.
                                                   (flomply ( ) Exception ( ) Clarification

                     c. A timeline showing the estimated time to complete the project,
                        once the project is started. The City desires the total project to be
                        completed in as short a time frame as possible.
                                                   (4 Comply ( ) Exception ( ) Clarification
                     d. The vendor is responsible for obtaining ail required plan reviews,
                        permits and inspections. Ci(Comply ( ) Exception ( ) Clarification

                     e. A desired payment schedule
                                               (o p
                                               - l
                                               )
                                               '
                                               Cmy                         ( ) Exception ( ) Clartfication

                     f. Not less than three (3) references for similar projects completed
                        within the past three (3) years. Reference contact informatton
                        shall include name, address and telephone number. Attach
                        references as Appendix D.
                                                               ) ~ l ~
                                                   ( ~ f ~ o (m Exception ( ) Clarification

       B. Submission Package Guidelines
            1. The sealed, properly identified bid package must be received before
               the published submission deadline of 2:30p.m. Wednesday, August 15,
               2007, in the office of the Palatka City Clerk, 201 N. zndStreet, Palatka,
               Florida 32177.

              2, The words "must," "will" and "shall" indicate the item is mandatory


                                                       7
                                                       &

I(i!:k blanager - S:1fcty Oficcr - ltiter-Cioventi~ie~~tnl                                  Writing - Purchasing
                                                      Iielntions - Grant Coordination a ~ i d
              3. The words "should and may" indicate the item is highly recommended.
                 When reviewing the submission, greater weight shall be given to
                 bids that have complied with the "highly recommended" item.

              4.. Florida Public Records Law: in accordance with Chapter 119 of the
                  Florida Statutes and except as may be provided by other applicable
                  State and Federal Laws, all submittals shall be in the public domain
                  and will be available for public inspection upon request. Vendors are
                  asked to identify any part of their submittal that they believe is exempt
                  from public disclosure and provide a copy of the applicable State or
                  Federal law exempting public disclosure.

              5. When preparing the bid, the vendor shall check the applicable
                 box indicating that the vendor complies, takes exception or has a
                 clarification to the published specifications.

              6, All bids must be valid for not less than 90 days from the submission
                  deadline.                               (Lt/%omply ( ) Exception ( ) Clarification

              7. All bids submitted shall become the property of the City of Palatka and
                 will not be returned to the vendor.

              8. All bids and work performed shall comply with all applicable local, State
                 and Federal laws.             ( ; f ' ~ o m ~ l) ~
                                                             ( Exception ( ) Clarification

              9. The successful vendor must agree to release, indemnify and hold
                  harmless the City of Palatka from and against any and all liabilities,
                  claims, suits, damages, charges or expenses (including attorneys' fees
                  whether at trial or appeal) which the City may suffer, sustain, incur or in
                  any way be subjected to by reason of or as a result of any act,
                  negligence or omission on the part of the successful vendor, its agents,
                  or employees, in the execution or performance of the obligations
                  assumed under, or incidental to, the contract into which the successful
                  vendor and the City will enter, except when caused solely by the fault,
                  failure or negligence of the City, its agents or employees.

              10.The City is not responsible for any expenses that vendors may incur in
                 the preparation and submission of this request for bids, including but
                 not limited to, costs associated with travel, accommodations,
                 interviews or presentations of the,bid.
                                                 f$cornply ( ) Exception ( ) Clarification

                 'The
              1I. bid shall list any subcontractors whose participation is anticipated
                in this project.             (4Coniply ( ) Exception ( ) Clarification




                                                     3
                                                     Kciations Grant Coordinntioii and Writing - I'urctmsing
Risk Manager -- Safety Officer -- Inter-(iovet.nme~~tal
              12. The bid shall include all warranties and guarantees for materials and
                 workmanship.                    @C m l
                                                  f o py    ( ) Exception ( ) Clarification

              23. Any questions regarding this project shall be directed to Ms. Debbie
                   Banks at 386 329-0103.

              14. Any questions regarding the process being used to evaluate vendor
                  submittals shall be directed to Kenneth E. Venables, General
                   Services Director, at 386 329-481 1.
                        a. Exceptions shall be listed separately as Appendix A.
                        b. Clarifications shall be explained separately as Appendix B .

              15. In order to insure a uniform review process and to obtain the
                   maximum degree of comparability, it is required that the bid be
                   formatted in the following manner and identified with tabs:
                        a. Bids shall be clipped together with either black binder clips or
                            large paper clips.. Do not use hard or soft binders or folders.
                                         (YfComply ( ) Exception ( ) Clarification,
                            b. Submit three (3) copies of the bid.
                                                                    flomply      ( ) Exception ( ) Clarification
                            c. All pages shall be numbered, starting with the title page.
                                                                    (lyCompiy ( ) Exception ( ) Clarification
                            d. Title Page: Type the name of the vendor, address,
                                telephone number, date and the name and number of the
                                project.                  ($4
                                                            Comply ( ) Exception ( ) Clarification
                            e. Table of Contents. Include a clear identification of the written
                               material by section and by page number.
                                                                    f3Comply ( ) Exception ( ) Clarification
                            f. Include a copy of any addendum or addenda issued by the
                               City, to become part of this quotation.
                                                                    (v) Comply ( ) Exception ( ) Clarification
                            g. The fully completed Scope of Work.
                                                                    ('YComply ( ) Exception ( ) Clarification
                            h. Attach appendices when appli able.
                                                                     c;/"
                                                                    ( Comply ( ) Exception ( j Clarification
                            i. Provide the required references and contact information.
                                                                    f - ) " ~ o m p(l ~Exception ( ) Clarification
                                                                                      )
                           j   Provide a general statement of experience in projects similar
                               to this project.           (.&~mp!~( ) Exception ( ) Clarification
                            k. The dollar amount quoted for the project. Itemize labor,
                               material and other costs associated with each component of
                               this project
                                                                    (+Comply ( ) Exception ( ) Clarification
                            I. Completed, signed and notarized vendor's Affirmation and
                               Declaration.             omply ply ( ) Exception ( ) Clarification



                                                      4
                                                  Rciatiorls - - (il-imt Coordination and Writing - Purchasing
R h k Ma~mger Sarcty Officer - Intel--Cinvenimentai
 I. Scope of Work - You may submit bids on all or some of the project's scope-of-work
     ponents. When formatting your bid, show the proposed cost of each specific
component.

       A. The following components comprise the scope of work for this project.
             1. Replacelrepair south and east side windows.

                2. Repair lintel on south side of building

                3. Repair cracks in concrete wall on south side

                4. Electrical:
                       Warehouse Area (Large Back Room)
 nstall exit lights and combination exiuemergency lighting lights as shown on the
attached diagram.

  emove ceiling lights indicated on the attached diagram. The ceiling lights presently
located over the improved area are to be removed.

Install specified type of light switches for ceiling lights where indicated on the attached
diagram. The row of three (3) ceiling lights will be activated by 3-way switches located
by the back door of the building, the door coming out of the building & zoning office and
the door corning out of the General Services Director's office.

The ceiling lights located in the file room and just outside the file room will be on one (1)
                   the
switch o ~ ~ t s i d e door from the building & zoning office, as shown on the attached
diagram.

All other ceiling lights will be on a single switch located at the rear exit door of the
building.

                     Front Lobby
Wire the lobby lights to a switch to be mounted on the wall outside the General Services
 rector's office as shown on the attached diagram.

                       Building & Zoning Main Office
install exit lights and combination exiuemergency lighting lights where shown on the
attached diagram.

                5. Front Lobby
                      A. Replace the existing key lock on the front door with a thumb-
                          turn on the inside.

                6. File Room
                       A. Install a drop ceiling with HVAC ductwork



                                                         5
                                                          Relations - C;~.;tntCoordination and Writins - Pwchaiiog
  Rkk Mzrntiger - - Safety Ofiicer --- intvr-Gover~~nietltal
             7. Windaws
                      A. Repairlreplace brokenlmissing windows on the east and south
                         sides of the building.
                      B. Repairlreplace the south wall windowsill.

             8. East and South Wall Crack
                  A. Repair the cracked areas that will be identified on the walk-
                      through.

             %Repair ceiling tiles throughout the building. Note: Testing conducted in
             July, 2007 confirmed that the ceiling tiles throughout the build
             contain asbestos

             9. Build a fire separation wall between the office and file room space and
                the warehouse space.

              10. lnstall levers on all doors with knobs,



                        a. Install directional exit signs in warehouse near file room door
                           and near rear exit door to B & Z office on side.
                        b. lnstall emergency lights - 2 in warehouse area, 1 in kitchen
                           and 1 above both back doors to loading dock.
                        c. install combo tights:
                             I above doorway by fax;
                              .)
                             2.) above both double doors at the entrance to the building
                             3.) in the B & Z office
                             4.) on warehouse side of the door leading to exit door on
                                 loading dock.
                        d. lnstall exit light above back door to B & Z office on inside.
                        e. Install and connect front lobby lights to separate switch.
                        f. Wire switches for specific ceiling lights in warehouse area.
                        g. Rerrtove designated ceiling lights in warehouse area.
                        h. Check status of ceiling fans; repair/rernove/replace as needed.


     B. Specific locations and configurations of lights and switches will be confirmed
         at the pre-bid meeting

 Evaluation Process
   A. Bid Evaluation Process
          1. The bids will be evaluated by representatives of the Building & Zoning
             Department, the General Services Director and other such persons as
             deemed necessary by the City to complete a competent evaluation of
             the bids submitted.

                                                   6
Risk Manager - Safely Olficer                                                      mil       -
                                Inter-fiovcnimental Relations - Ciraot Coo~xlinatioo Writit~g Purchasiog
         D. Project Award
                   The project shall be awarded to the most responsible and responsive
                     vendor whose bid best meets the needs of the City and the lowest
                      cost, except as provided in Section Ill-A-2-a.



 ection IV: Vendor's Affirmation and Declaration Signature Form

                                 Vendor's Affirmation and Declaration

    re me, the undersigned person who is duly authorized by law to administer oaths
    ake acknowledgements personally appeared:

Affiant's Name (Printed):

  ho after being duly cautioned and sworn and being fully aware of the penalties of
perjury, does hereby state and declare, on hislher own behalf or has been duly
authorized by a partnership or corporation to state and declare on behalf of the
pafinership or corporation as follows:

       1. That the Vendor, if an individual, is of lawful age.

       2. That if the Vendor is a partnership or a corporation, it has been formed
            legally; if a Florida corporation, it has filed its Articles of Incorporation with the
            Florida Secretary of State; if a corporation incorporated under the laws of a
            state other than Florida, it is duly authorized to do business in the State of
            Florida.
                a. That if the Vendor is using a fictitious name slhelit has complied with
                   the Fictitious Name Statue of the State of Florida.
                b. That the Vendor has not submitted a contrived bid, nor engaged in
                   collusive bidding or a collusive bid arrangement or fraudulent bid, or
                    entered into a conspiracy relative to this project, with any other person,
                    partnership, or corporation making a bid for the same purpose. The
                   Vendor is aware that "Any understanding between persons where one
                    or more agree not to bid, and any agreement fixing the prices to be bid
                   so that the awarding of any project is thereby controlled of affected, is
                    in violation of a requirement for competitive bidding and renders a
                   contract let under such circumstances invalid." [See McQuillan,
                    Municipal corporations, -26.29).
                c. That the Vendor is not in arrears to the City of Palatka upon debt or
                    contract is not a defaulter, as surety or otherwise, upon any obligation
                   to the City.
               d That no officer or employee of the City, either individual or though any
                   firm, corporation or business of which slhe is a stockholder or holds
                   office, shall receive any substantial benefit or profit out of the contract:

                                                        9
  ERiik Matieger                                       Relations Grant Coordination atid Writing - Pttrcl~asit~g
                    Safely Offices - Inter-ciovenk~~~e~ental
                   or obligation entered into between (he City of Palatka and this Vendor
                  or awarded to this Vendor; nor shall any City officer or employee have
                  any financial interest in assisting the Vendor to obtain, or in another
                  way effecting, the award of the project or obligation of this Vendor. List
                  in Appendix E, any City officer or employee who has any interest,
                  financial or otherwise, in this project either through the primary
                  contractor, or through a subcontractor.
               e. That, by submitting this bid the Vendor certifies that slhe has fully read
                  and understands the bidding method and has full knowledge of the
                  scope, nature and quality of work to be performed and the services to
                  be rendered.

endor NamelRepresentative:
                                         Signature                                                        Date
 ned and sworn before me this                  Day of                            ,2007.

olary Signature:                                                                 My Commission expires:

otary Name (Printed):




                                                     10
 Rick Mai~nger Safety Officer - Ititer-Ciovemmeiital Relations
             -                                                   .   Grmt Ctlordilmti~nand Writing - Purcllasing
  SYNERGY CONSTRUCTION
          1 100 CARR STREET
          PALATKA, FL. 321 77
              (386) 326-6222



             August 1 5,2007




Building and Zoning Code Compliance Project
             Project #07-009-A
                         Table of Contents

Pg I        Title Page


Pg 2        Table of Contents


pg 3        Copy of Addendum # I


Pg 4-5      Scope of Work


I 6
g
'           References and Contacts


pg 7        Proposal


I'g 8-1 8   City of Palatka's request for Bids
            Including Vendors Affirmation
                             CITY OF PALATKA
                   BUILDING & ZONING BUILDING PROJECT
                               ADDENDUM #I


 roject: 07-009-A - Building & Zoning Building Project
Addendum Issue Date: August 1,2007

At the mandatory prebid meeting held this morning, the following clarifications were
made:

Warehouse Area:
  1. The two ceiling lights that are hanging over the wall that separates the file room
      from the warehouse area are to be removed.
  2. The ceiling lights in the file room as well as the four (4) ceiling lights immediately
      outside the file room over the file storage area are all to be connected to the light
      switch near the door to the building &zoning office.
    . The remaining ceiling lights in the warehouse area shall be modified so that
      every other light is removed. This shall be done so as to provide the maximum
      amount of light coverage with the remaining ceiling lights. There shall be a 3-
      way light switch at the rear exit door from the warehouse and just outside the
      General Services Director's office.
    , The ceiling light over the Keep Putnam Beautiful tool room shall remain as is.

      All doors from the several offices and rooms that are between the warehouse
      area and the other areas shall be fire rated doors.
      The fire separation wall that will be extended upward to the ceiling between the
       office area and the warehouse shall have a 2-hour fire rating.
  7. The double door at the rear of the warehouse area shall be modifiedlre laced so
                                                                            ddkr
      that it is watertight and will not allow rodents to enter'around and un
       doors. These doors must be rated for I     IOmph wind load to conform to hurricane
      wind load standards. These doors will notbe designated exit doors.

Women's Bathroom:
  1. Replace the existing ceiling fan with a combination ceiling fanlheater.

Break Room:
   1. Have one (1) working light connected to a lights switch near the entrance door to
      the room.

Please do not hesitate to call me if you have any questions.


Kenneth E. Venables, General Services Director
City of Palatka
201 N 2" Street
Palatka, Florida 32177
               -
386 329-4811 Office
386 329-0172 - Fax
                                           SCOPE OF WORK
Definitions and execution ofthis scope is based on Request for Bids, issue date 05 15,2007 pre-bid site
meetings provided 05-29-07, and addendud1 issue date 08 01,2007. Project 07-009.

1. Windows
   Removal & replacement:
   Remove and replace 1 window pane @ south elevation

-  Remove and replace 1 window section 9'4"X 3'3" @ east elevation
         Awning windows to be replaced by single hung, mulled vinyl windows to meet present codes.
          Openings finished as existing with matching paint on exterior only.
          One single hung window @, east elevation not presented as a concern at pre-bid meeting and is not
     considered in this proposal.
  Replace glass and secure only:
   Glass will be replaced 1 sash and sealed. @ east elev.windows will be rendered inoperable.
          To restore windows to operational status is not considered in this proposal.
2. Lintel repair
   Note- Ry definition, sill repair is required instead of lintel repair as per pre-bid meeting, 05-29-07 .
   Repair sill @, south elevation during window replacement. Will attempt to move and epoxy broken
    sill.
          Will epoxy in place if sill cannot be moved, however, replacement will be considered a

-          change order and implemented upon signed change order.
           Sill repair requested @ east elevation at pre-bid meeting not listcd in scope. Repair or replacement
          implemented upon signed change order.
          Repairs or replacement finished as existing with matching paint on exterior only.

3. Structural wall repair
    "Stair step" cmcks to be saw cut @ bed and head joints of CMU walls effected. Mortar to be replaced
     With high strcnyh mortar.
         Locat~ons @north and east elevations pointed out prc-bid and have been added to this scope.
         Matching paint to be applied on exterior only.

4. Electrical
   A11 electrical work will be performed by elechical contractor listed in this document per "Submission
   Package Guidelines", sketch provided at pre-bid meeting and Addendum#l issued August IS',2007
,
6
        Electrician will providc all services listed in issued scope 05-15-07 including ;
         a. All electrical penetrations that compromise fuewall integrity.
         b. Install new lighting and fan in file room to accommodate height of new drop ceiling.
         c. One additional exit light at east elevation double doors as per F.B.C. 2006.

5. Ceiling repair
    Approximatley 1000+/- tiles removed and relocated, or replaced throughout building as per pre-bid
    meeting.
        Channel or track fabricated to fill voids are not guaranteed to match existing
                                       b
        a. Fabrrcated track to f ~ s new firewall construction and repair existing.
   Note- As no ceiling tile to match existing is available, placement will be restricted to front offices with
   remainder to fill voids in warehouse. Condition of ceiling tile can not be verified. No guarantees can be
   made for success of ceiling completion because age and condition of tile. Tracks and channcl show
   significant wear due to roof leaks.
        b. As damage cannot be fully assessed prior to discovery, all repairs beyond listed scope will be
           considered a change order and be replaced with closest match available. Any tracks or channels
           will be considered same.
6. Fire wall
    Wood Game wall to be erected on top of existing wall in warehouse approx. 80R. in length. Gypsum
    wall board applied to meet code of two hour fire rating.
            Intumescent sealant will be used to fill voids and seal all penetrations.
e            Fire rated joint compound will be used for wall finish.
7 . Fire-rated doors
    All rated doors will be installed as per manufacturers installation instructions to guarantee rating and
.
warranties.
             All rated doors will bear stamp signifying required ftre rating.
             Entry type lever locks will be installed on all new doors.
8. Exterior d w r s
     Existing double doors at rear of warehouse will be replaced with new installed to meet manufacturers
 Specifications and wind loads as per code.
              Any alteration of existing opening for proper fit will be trimmed both sides and painted to
              closest match exterior only.
              New doors will be fitted with entry lype lever locks.
                               References


 .ee Conlee House
IPO Box 2558
Palatka, FL. 321 78
(386) 325-4447
Beth O'Grady


The Corner Drug Store
1300 NW 6'" St.
Ciainesville, FL. 3260 1
(352) 334-3800
Sam Clark


Satsuma Fire Dept.
PO Box 128
Satsuma, FI,. 32 189
(386) 649- 9544
Mandy Guthrie




      General statement of experience
             Synergy construction is a general contractor that has experience
      in residential and light commercial construction. We do renovation
and new construction work, roofing, decking and kitchens.
                                                    Proposal

                                                                                  Date:                           ORil5lO7
              nergy Construction                                                   TO: City of Palatka
              1100 Carr Street                                              Address : 201 N 2nd St.
               alatka, F1. 32177                                     City, State, Zip: Palatka, F132 177
              one 386-326-6222                                            Good until: 90 davs
                 Fax 386-326-9898                                      Project name: B & Z Code Complia~ice
                                                                                                          Project

We propose to furnish all material and perfom1 all labor necessaiy to complete the following:

-
iienovstions, repairs and new work to be added to the Building and Loning building per the scope of work listed

                                                                                Jesse Dale Painting and Palatka
Proposed sub-contractors for this project: Dubray Electric, Roger Pratt D~yluall,

                 Heating and Air

Start ot'prtnject- within two weeks of signing of contract and deposit received

Conqhtion of project- Estimated completion of project to be 60 days




Draw schedule: 25% deposit                              $22,375.00 Upon contract signing

                  3044 electric rough in                $26,850.00

                  30% drywall hung                      $26,850.00

                  15% completion                         $1 3,425.00 Balance up011 completion

Any additiurial repairs not specified will be estimated and signed on approved change order prior torepairs.

Wc propose to fuinish material and labor, complete in accordance with above specifications, for the
su1n of . Eighty nine thousand five hundrcd
         -                                                Dollars $                      89,500.00
I'ayments to be made as follows: see above




 lereby accepted. You are authorized to do the work as specified. Payment will be made as
         above.
 i~~tiiiled

 Iwncr's signature:                                           -                   Date:
                                      CITY OF PALATKA
                         GENERAL SERVICES DEPARTMENT
                                       201 N. 2ndStreet
Kenneth E. Venables                  Palatka, Florida 32177
General Services Director               386 329-4811 Office
                                        386 329-0172 - Fax
                                         palatkagsd@gbso.net

                                       REQUEST FOR BIDS

Project: 07-009-A - Building & Zoning Code Compliance Project
                                               July 25, 2007
Mandatory Site Visit:    10:OOA.M. Wednesday, August 1,2007
Submission Deadline:      2:30P.M. Wednesday, August 15,2007

I. General Information:
      A. Bids will be received until 2:30P.M. on Wednesday August 15, 2007, at the
          office of the Palatka City Clerk located at 201 N. 2ndStreet, Palatka, Florida
          32177, at which time a public opening and review of bids submitted prior to
          the published deadline will occur. Bids will be received anytime before the
          published deadline between the hours of 8:30 A.M. and 5:00 P.M. Monday -
          Friday at the office of the City Clerk, except on observed holidays
      B. No faxed or emailed bids will be accepted.
      C. Bids shall be in a sealed envelope marked with the project number and name
          clearly visible on the front of the envelope, to prevent accidental opening
          before the published opening day and time.
      D. A public opening of bids received before the stated deadline will be held in the
          chambers of the city commission, 201 N. 2" Street, Palatka, Florida 32177
          on Tuesday, June 12,2007at 2:30 P.M.
      E. A mandatory pre-bid site visit will be held on Wednesday, August 1,
          2007 at 10:OOA.M. We will meet at 205 N. 2"d Street, the City Hall Annex
          Building. Palatka, Florida 32177. The Purpose of the site visit is to answer
          questions and clarify the scope of work being requested. If you are unable to
          attend the pre-bid site visit, you must contact the project contact person Ms.
          Debbie Banks at 386 329-0103, before the mandatory site visit is held, to
          make alternate arrangements.
       F. The City of Palatka strives to have an open purchasing process allowing all
          eligible vendors to participate. If you will not be submitting a bid, please
          complete the information so we may determine if modifications to this process
          are needed.
              a. Please check the reason below and return this page to the office of the
                  Generar Services Director, 201 N. zndStreet, Palatka, Florida 32177:
                  [ I Our schedule will not permit us to provide this service or product.
                  [ I Unable to meet the specifications
                  [ ] We do not offer this product or sewice.
                  [ 1 Insufficient time to respond

                                                   1
                                                                                          -
   Risk Manager - Safety Officer - Inter-Govemmental Relations - Grant Coordinat~on Wr~ting Purchasing
                                                                                   and

                                                                                                         7'4 6
                   [I   Unable to meet the bond, insurance or MSDS specification.
                    ]   The specifications are:
                        ( ) unclear,
                        ( ) too tight (favor a particular vendor/manufacturer) ,
                        ( ) other reason



     Contact Person: f l l l ~ ~             ~5t-&3ofUil                    Telephone #:       326-6222
     A. Vendor Requirements
           1.The vendor's bid package submitted must include:
                a. A completed project package itemizing each component of this
                   project in the bid submission package. Show the cost of labor,
                   materials and any other costs for each component of the project.
                                                           '90
                                               Comply ( ) Exception ( ) Clarification

                     b. A timeline showing the estimated starting date after being officially
                        notified of receiving the project award.
                                                   Cp Comply ( ) Exception ( ) Clarification
                     c. A timeline showing the estimated time to complete the project,
                        once the project is started. The City desires the total project to be
                        completed in as short a time frame as possible.
                                                           I$
                                                     Comply ( ) Exception ( ) Clarification

                     d. The vendor is responsible for obtaining all required plan reviews,
                        permits and inspections. Q$Comply ( ) Exception ( ) Clarification

                     e. A desired payment schedule.
                                                  Comply ( ) Exception ( ) Clarification

                     f. Not less than three (3) references for similar projects completed
                        within the past three (3) years. Reference contact information
                        shall include name, address and telephone number. Attach
                        references as Appendix D.
                                                   OQ Comply ( ) Exception ( ) Clarification
       B. Submission Package Guidelines
            1. The sealed, properly identified bid package must be received before
               the published submission deadline of 2:30p.m. Wednesday, August 15,
               2007, in the office of the Palatka City Clerk, 201 N. 20d Street, Palatka,
               Florida 32177.

              2. The words "must," "will" and "shall" indicate the item is mandatory



                                                     2
Kisk Manager -- Safety Officer - Inter-Governmental Relations - - Grant Coordination and Writing - Purchasing
              3. The words "should and may" indicate the item is highly recommended.
                  When reviewing the submission, greater weight shall be given to
                  bids that have complied with the "highly recommended" item.

              4.. Florida Public Records Law: in accordance with Chapter 119 of the
                  Florida Statutes and except as may be provided by other applicable
                  State and Federal Laws, all submittals shall be in the public domain
                  and will be available for public inspection upon request. Vendors are
                  asked to identify any par! of their submittal that they believe is exempt
                  from public disclosure and provide a copy of the applicable State or
                  Federal law exempting public disclosure.

              5. When preparing the bid, the vendor shall check the applicable
                 box indicating that the vendor complies, takes exception or has a
                 clarification to the published specifications.

              6. All bids must be valid for not less than 90 days from the submission
                 deadline.                           Comply ( ) Exception ( ) Clarification

              7. All bids submitted shall become the property of the City of Palatka and
                 will not be returned to the vendor.

              8. All bids and work performed shall comply with all applicable local, State
                 and Federal laws.                       fl
                                                  Comply ( ) Exception ( ) Clarification

              9. The successful vendor must agree to release, indemnify and hold
                  harmless the City of Palatka from and against any and all liabilities,
                  claims, suits, damages, charges or expenses (inciuding attorneys' fees
                  whether at trial or appeal) which the City may suffer, sustain, incur or in
                  any way be subjected to by reason of or as a result of any act,
                  negligence or omission on the part of the successful vendor, its agents,
                  or employees, in the execution or performance of the obligations
                  assumed under, or incidental to, the contract into which the successful
                  vendor and the City will enter, except when caused solely by the fault,
                  failure or negligence of the City, its agents or employees.

              10.The City is not responsible for any expenses that vendors may incur in
                 the preparation and submission of this request for bids, including but
                 not limited to, costs associated with travel, accommodations,
                 interviews or presentations of the bid.
                                                   Comply ( ) Exception ( ) Clarification

              11. The bid shall list any subcontractors whose participation is anticipated
                 in this project.                        06
                                                    Comply ( ) Exception ( ) Clarification



                                                    3
Risk Manager - Safety Officer - Inter-Governmental Relations - Grant Coordination and Writing - Purchasing

                                                                                                              c\
                                                                                                             yL \o
              12. The bid shall include all warranties and guarantees for materials and
                 workmanship.                            &
                                                    Comply ( ) Exception ( ) Clarification

              13. Any questions regarding this project shall be directed to Ms. Debbie
                   Banks at 386 329-0103.

              14. Any questions regarding the process being used to evaluate vendor
                  submittals shall be directed to Kenneth E. Venables, General
                   Services Director, at 386 329-4811.
                        a. Exceptions shall be listed separately as Appendix A.
                        b. Clarifications shall be explained separately as Appendix B .

              15. In order to insure a uniform review process and to obtain the
                   maximum degree of comparability, it is required that the bid be
                   formatted in the following manner and identified with tabs:
                        a. Bids shall be clipped together with either black binder clips or
                            large paper clips.. Do not use hard or soft binders or folders.
                                        ($Comply ( ) Exception ( ) Clarification,
                           b. Submit three (3) copies of the bid.
                                                                 &Comply ( ) Exception ( ) Clarification
                           c. All pages shall be numbered, starting with the title page.
                                                                 &$Comply ( ) Exception ( ) Clarification
                           d. Title Page: Type the name of the vendor, address,
                               telephone number, date and the name and number of the
                               project.                   cp
                                                          'o y
                                                         &ml       ( ) Exception ( ) Clarification
                           e. Table of Contents. Include a clear identification of the written
                              material by section and by page number.
                                                                 &'Comply    ( ) Exception ( ) Clarification
                           f. Include a copy of any addendum or addenda issued by the
                              City, to become part of this quotation.
                                                                    Comply ( ) Exception ( ) Clarification
                           g. The fully completed Scope of Work.
                                                                          (~ l ~
                                                                 g d ~ o m ) Exception ( ) Clarification
                           h. Attach appendices when applicable.
                                                                 ( ) Comply ( ) Exception ( ) Clarification
                           i. Provide the required references and contact information.
                                                                 g c o m p l y ( ) Exception ( ) Clarification
                          j Provide a general statement of experience in projects similar
                             to this project.           Ncornply ( ) Exception ( ) Clarification
                          k. The dollar amount quoted for the project. Itemize labor,
                             material and other costs associated with each component of
                             this project
                                                                             y
                                                                 g ~ o m p l ( ) Exception ( ) Clarification
                           I. Completed, signed and notarized vendor's Affirmation and
                              Declaration.             gdComply ( ) Exception ( ) Clarification




                                                    4
Risk Manager - Safety Officer - Inter-Governmental Relations - Grant Coordination and Writing - Purchasing

                                                                                                             I%\   1(
11. Scope of Work - You may submit bids on all or some of the project's scope-of-work
     panents. When formatting your bid, show the proposed cost of each specific


       A. The following components comprise the scope of work for this project.
                 Replacelrepair south and east side windows.

                   Repair lintel on south side of building

                   Repair cracks in concrete wall on south side

                    Electrical:
                       Warehouse Area (Large Back Room)
lnstall exit lights and combination exiffemergency lighting lights as shown on the
attached diagram.

  emove ceiling lights indicated on the attached diagram. The ceiling lights presently
located over the improved area are to be removed.

lnstall specified type of light switches for ceiling lights where indicated on the attached
diagram. The row of three (3) ceiling lights will be activated by 3-way switches located
by the back door of the building, the door coming out of the building & zoning office and
the door coming out of the General Services Director's office.

The ceiling lights located in the file room and just outside the file room will be on one (1)
switch outside the door from the building &zoning office, as shown on the attached
diagram.

All other ceiling lights will be on a single switch located at the rear exit door of the
 uilding.

                      Front Lobby
  ire the lobby lights to a switch to be mounted on the wall outside the General Services
Director's office as shown on the attached diagram.

                       Building & Zoning Main Office
Install exit lights and combination exiffemergency lighting lights where shown on the
attached diagram.

               5. Front Lobby
                     A. Replace the existing key lock on the front door with a thumb-
                         turn on the inside.

               6. File Room
                      A. Install a drop ceiling with HVAC ductwork


                                                    5
  Risk Manager - Safety Officer - Inter-Governmental Relations - Grant Coordn~ation Writing - Purchasing
                                                                                  and

                                                                                                           P ' (2
               7. Windows
                       A. Repairlreplace brokenlmissing windows on the east and south
                          sides of the building.
                       B. Repairlreplace the south wall windowsill.

               8. East and South Wall Crack
                    A. Repair the cracked areas that will be identified on the walk-
                        through.

               9.Repair ceiling tiles throughout the building. Note: Testing conducted in
               July, 2007 confirmed that the ceiling tiles throughout the build do not
               contain asbestos

               9. Build a fire separation wall between the office and file room space and
                  the warehouse space.

               10. lnstall levers on all doors with knobs.



                         a. lnstall directional exit signs in warehouse near file room door
                            and near rear exit door to B & Z office on side.
                         b. lnstall emergency lights - 2 in warehouse area, 1 in kitchen
                            and 1 above both back doors to loading dock.
                         c. lnstall combo lights:
                              1.) above doorway by fax;
                              2.) above both double doors at the entrance to the building
                              3.) in the B & Z office
                              4.) on warehouse side of the door leading to exit door on
                                  loading dock.
                         d, lnstall exit light above back door to B & Z office on inside.
                         e. lnstall and connect front lobby lights to separate switch.
                         f. Wire switches for specific ceiling lights in warehouse area.
                         g. Remove designated ceiling lights in warehouse area.
                         h. Check status of ceiling fans; repair/remove/replaceas needed.


      B. Specific locations and configurations of lights and switches will be confirmed
          at the pre-bid meeting

I!. Evaluation Process
      A. Bid Evaluation Process
             1. The bids will be evaluated by representatives of the Building & Zoning
                Department, the General Sewices Director and other such persons as
                deemed necessary by the City to complete a competent evaluation of
                the bids submitted.

                                                     6
 Risk Manager - Safety Officer - Inter-Governmental Relations - Grant Coordination and Writing - Purchasing

                                                                                                              Pi2 1
                                                                                                                  3
             2. Each submission will be rated for completeness of the several
                  components of the quotation.
                       a. Local vendors whose bid is not more than 10% higher
                          than the lowest bid may be awarded the project when the
                          vendor submitting the best lowest bid does not have a
                          physical location in Putnam County, Florida, and the bids are
                          equal in all other ways.

              3. Following the rating, each bid shall be ranked.

              4. The City of Palatka shall review, score and rank the bids submitted so
                 that the best interest of the City is served at the lowest possible cost,
                 except as provided for in Section lll-A-2-a.

     B. Rights Reserved
           I. The City reserves the following rights to:
                 a. Conduct pre-award discussion and lor pre-award contract
                      negotiations with any or all responsive and responsible
                      vendors who submit bids that could be reasonably expected
                     to be selected for award;
                 b. Conduct personal interviews or require presentations of any
                     or all vendors prior to selection;
                 c. Make investigations of the qualifications of vendors as it
                     deems appropriate, this may include, but not be limited to a
                                . . .
                      background investigation conducted by the Palatka Police
                                    or
                      De~artment other law enforcement or credit aaencv.
                                 t
                 d. ~ e q u e sthat the vendor(s) modify its submission?oo more fully
                      meet the needs of the City.
                 e. To furnish additional information as the City may reasonably
                     require.
                 f. Accord fair and equal treatment with respect to any
                      opportunity for discussions and revision of submissions. Such
                      revisions may be permitted after submission of the bid and prior
                      to award.
                 g. Negotiate any modifications to a bid submitted that it deems
                       acceptable;
                 h. Waive minor irregularities in the procedures;
                   I. Reject any and all submissions.
                  j. Process the selection of the successful bid without
                       further discussion.

             2. The City shall be the sole judge of vendor qualifications and reserves
                the right to verify all information submitted by the vendor..

     C . All bids shall include:


                                                   7
Risk Manager - Safety Oficer - Inter-Governmental Relations -Grant Coordination and Writing - Purchasing
             1. State of Florida license numbers.             @comply         ( )Exception   ( )Clarification
                (When applicable, list as Appendix C)
             2. Any materialslresources not listed in this request for bids that are
                required for timely completion of a complete, professional project.
                                                              ($comply        ( )Exception ( )Clarification

             3. A timeline showing the estimated completion date of the project from
                the date of official notification of the project award.
                                                              ($Comply        ( )Exception   ( )Clarification

             4. All work performed shall meet current industry standards for projects of
                this type.                         @jComply ( )Exception ( )Clarification

             5. All professional or legislated worksite safety standards and
                                              .       .
                reauirements for this tvDe of woiect shall be followed.
                                        ,        ,
                                                              (Y'comply ( ) Exception ( ) Clarification


             6. The successful vendor shall provide the City of Palatka:
                   a, with an insurance certificate naming the City of Palatka on the
                      certificate for workers compensation insurance or a copy of the
                      exemption if exempted;         @f~omply ( ) Exception ( ) Clarification
                   b. as named insured on the Certificate of Liability Insurance with
                      values of $1,000,000.00 general liability and $1,000,000.00
                      personal injury coverage limits.
                                                      comply ( ) Exception ( ) Clarification
                   C. any other insurance required by law for the type of work being
                      performed.                      HComply ( ) Exception ( ) Clarification

             7. List all exceptions in attachment A.            ( )Comply ( ) Exception ( ) Clarification

             8. List all clarifications in attachment B. ( )Comply ( )Exception ( )Clarification

             8. For questions regarding this project, contact: Ms. Debbie Banks,
                Building &Zoning Department, at 386 329-0103.

              10.For questions regarding the process to evaluate and award the
                 project, contact: Kenneth E. Venables, General Services Director, 201
                 N. 2"d Street, Palatka, Florida 32277, 386 329-4811 Office & Fax.

             11. Send your bid to: Palatka City Clerk, 201 N 2" Street, Palatka, Florida
                32177. Place the project name and number on the front of the
                envelope. Bids will be accepted until 2:30pm, Tuesday, June 12,
                2007, at which time all bids received will be ubliciy reviewed in the
                                                                         4'
                chambers of the city commission, 201 N. 2" Street, Palatka, Florida
                32177. No bids will be accepted after this time.


                                                  8
                                                                                             -
Risk Manager - Safety Officer - Inter-Governmental Relations - Grant Coordmation and Writing Purchasing

                                                                                                            Pc, I
                                                                                                                S
         D. Project Award
             The project shall be awarded to the most responsible and responsive
                 vendor whose bid best meets the needs of the City and the lowest
                 cost, except as provided in Section Ill-A-2-a.



 ection 1V: Vendor's Affirmation and Declaration Signature Form

                                Vendor's Affirmation and Declaration

 efore me, the undersigned person who is duly authorized by law to administer oaths
and take acknowledgements personally appeared:



  ho after being duly cautioned and sworn and being fully aware of the penalties of
perjury, does hereby state and declare, on histher own behalf or has been duly
authorized by a partnership or corporation to state and declare on behalf of the
partnership or corporation as follows:

        1. That the Vendor, if an individual, is of lawful age.

       2. That if the Vendor is a partnership or a corporation, it has been formed
          legally; if a Florida corporation, it has filed its Articles of Incorporation with the
          Florida Secretary of State; if a corporation incorporated under the laws of a
          state other than Florida, it is duly authorized to do business in the State of
          Florida.
              a. That if the Vendor is using a fictitious name slhelit has complied with
                 the Fictitious Name Statue of the State of Florida.
              b. That the Vendor has not submitted a contrived bid, nor engaged in
                  collusive bidding or a collusive bid arrangement or fraudulent bid, or
                  entered into a conspiracy relative to this project, with any other person,
                 partnership, or corporation making a bid for the same purpose. The
                 Vendor is aware that "Any understanding between persons where one
                 or more agree not to bid, and any agreement fixing the prices to be bid
                 so that the awarding of any project is thereby controlled of affected, is
                 in violation of a requirement for competitive bidding and renders a
                 contract let under such circumstances invalid." [See McQuillan,
                 Municipal corporations, -26.29).
             c. That the Vendor is not in arrears to the City of Palatka upon debt or
                 contract is not a defaulter, as surety or otherwise, upon any obligation
                 to the Citv.
             d. That no officer or employee of the City, either individual or though any
                 firm, corporation or business of which slhe is a stockholder or holds
                 office, shall receive any substantial benefit or profit out of the contract

                                                      9
                  Safety Officer - Inter-Governmental Relations --Grant Coordination and Writing - Purchasing
  Risk Manager .---
                  or obligation entered into between the City ~f Palatka and this Vendor
                  or awarded to this Vendor; nor shall any City officer or employee have
                  any financial interest in assisting the Vendor to obtain, or in another
                  way effecting, the award of the project or obligation of this Vendor. List
                  in Appendix E, any City officer or employee who has any interest,
                  financial or otherwise, in this project either through the primary
                  contractor, or throuah a subcontractor.
               e. That, by s;bmittinglhis bid the Vendor certifies that slhe has fully read
                  and understands the bidding method and has full knowledae of the
                  scope, nature and quality ofwork to be performed and theservices to
                  be rendered.                    ,                  ,
Vendor NamelRepresentative:
                               Signature              '
                                                                                               //9
                                                                                           8 /,5' 7
                                                                                                       Date
  ned and sworn before me this & ~ a of  ~                 q
                                                          4 -r.f-      ,2007.

 otary Signature:.                                                     My Commission expires:



                                                                             ...................... .....................
                                                                             t
                                                                                                ."
                                                                                    MICHAELGENE MINOR                 :




                                                 10
                                                                                        -
    Mmager Safely Officer - Inter-Governmental Relations - Grant Coordination and Wr~ting Purchasing
 R~rk

                                                                                                                 PL I 1
                                                         Proposal


             ynergy Construction
              1 100 Cars Street                                                    Address : 201 N 2nd \t
             Palatlca, F1. 32 177                                           City. State. Lip. I'al'itka, 5 L   i 177
                                                                                                                ?

             hone 386-326-6222                                                   Good until: 90 d m
                   Fax 386-326-0898                                           I'roject name: olxion " I
 We propose to Si~inish material and perform all labor necessary lo complete the following:
                      all

            iiew acoiistical ceiling, tile grid in main entry room and in m i n I M d i n g and Zoning area
 1'0 i~istaii

.
-                  To include:              I-New 2x4 acoustical ceiling tile and grid system

                                            2-Lower existing ceiling ljns in I Jt Z area bclow new grid
                                                                             3

-"
                                            3-l.ower Ai'C vents below new grid

-                  The costs of this acoiistical ceiling in tllc main areas would be offset by not having to remove.

                   repair or replace the existing 12 s t 2 ceiling tiles.



                   This option would also save on future expenses of painting the ceiling afler the ceiling repairs in

                   the two above listed rooms.




 Aiw iiddiiimnl repairs not specified will bc estimated and signed on approved change order prior torepairs.
-4




 We propose to furnish material and labor. complete in accordance with rrbove specifications, for the
 sum ot:    -- Two thousand                                T)ollars $                       2,000.00
 Payments to he lnacie as follows:

C'ontraelor's signature:
CGC' 1 S075641CCC1336557
.
-
Acceptance of proposal - The above price, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. Payment will be made as
initlinecl ithove.
 1 0 l O Ocean Street
 Palatha, FL 32 177
Tci. (386) 329-0107
Fax (486)125-2788



                                   City ufPalatka Public Worh
                                                Sanitah'olz/StreetsDivision

       0:         Com&ionem,       Mayor %gg and C i Man                        n Bush

                r: Woody Boyntoq PubIic Works Di



            :     Wastewater T m e n t Plant Reuse - E                            t



     Attacihed is a proposal from Ayres Associates to complete engineering work necessary to evaluate
            tcwater Treatment Plant (WWTP) modifications and a reuse sys- expansion. This project is intended to
                all options available to the City in order to remove the WWTP discharge from the St. Johns River. As
                discussed, the Florida Department of Environmental Protection (FDEP) is requiring that all discharges
               int and non-point sources) reduce their Total Maximum Daily Load (TMDL) to the St. Johns River.

          ns that have been discussed include spray irrigation on the 250 +/- acres near the WWTP as well as
           Ing the reuse system to the Oak Hill cemetery and the High School common fields. In addition to
            ng the feasibility of these options, other nutrient reduction options will be evaluated at this time
              mechanical and chemical processes at the plant.
     161~iuding

     As you know, the City recently received a $1,000,000.00 grant fiom the State LeQislahu*: (grant to administered
                     assist the City in this endmvor. In addition to this p t , the S J R W has pledged a 50-50
            ution. Therefore, currently $2,000,000.00 in g w t money is available to complete this project. Iiowever,
                                tr
                necessary to mr e additional funding as $2,000,000.00 is appmximately onehalf of the anticipated
                st of $4,000,000.00 (a preliminary cost estimate has not yet been finalized). Because the SJRWMD
                  all other funding 50-50; approximately $1,000,000.00 will need to b secured h m other sources.
                                                                                          e
        e will be submitting a third CBIR to the State Legislature in 2008 to assist in financing this projeet
                   .OO has been received to date for the City's reuse projects). As has h m stated previousiy, it is
                       each Commissioner continue to lobby for support ofthis project as well as the water treatment
           upgrade projtrct from our Senators and Represenlatives in Washington. We have submitted a Fedmi
          'priations requesl for each of these projects but have not yet heard on the stirms ofthese requests.

              umt of this engineering contract is $3 18,685.00. A y ~ e s selected as the engineeriug firm for this
                                                                        was
               rough an RFQ process that was approved at the December 14,2006 Commission meeting Ayres is
     cunently designing an extension of our reuse system to srea ballfields near the golf course. It is expected that
     the engineaing fees will he paid from the FDEP grant.

                 works has miewed the m e of services and the fee schedule and finds that the scope of services is
                                             p
                 e to meet the City's needs and that the fee schedule is representativeof the work to be completed.

        odd you have any questions, please calt.




      F,:Dmuments and SRttings\WoodyWty DowrnentsCiiy of Palatka\W\ReuseV\yres engineering fee rause 8 3 0 0 7 . d ~
Mi. Woody Roytilon, PE
Public Works Departinon!
1010 Ocean Street
lJzrIatlta, Florida 321 77

e :    Scope atid Fee Proposal for Professional Engineering Sorvices
       Wastewater Treatment Facility ModificationsiReuse Systeln Expansion


Dear Mr. Boynton:

Ayres Associates is pleased to present tho attactiecl scope arrcl ice proposal for the above
referericed project, This scopeltee proposal is based o n previous discussions wiili the City anti
goiiei.ally icicludes tasks sufficient to prepare a Prelimiiiary Engineering Report for preiiaratioii
of plans to have a zero discharge wastewater treatment facility. Tasks for tile F'relirninary
ilngineerir~g   Repori will generaliy include:

1. Site Visits, Historical Data Collection, Review, & Evaiuation
2 , Establish Revised Flow Projections.
:. Develop Rome Disposal Options.
 1
4. Reuse Site Evaluations (Citywide).
S. Site Specific I-lydrogeological Evaluation (287 Ac. Site).
.   Hyclrogeological Evaluations (Citywide).
7 . WWTF Upgrades to Meet IMDL,
0. Preparation of Preliminary Engineering Report.

                               regarding this scope and fee proposal please do not liesitate to
Slrould you ilavc any queslio~is
call irre.

Sincerely
                            -
    atment Facilrly Modifications / Reuse System Expansion




o comply with Total Maximum
n l of Environmental Protect


    sion of the current waste
    ted capacity by
     may be modified to ace
      meet overal project o
     ent of Ayres Associat



                                  tewater treatment facilities in the
               405 F.A.C. addresses the planning for wastewater
               City's Conditions of the Operating Permit for the
               is Report was rewntly preparedcsubmitted. The City's
                ent Plant Capacity Analysis Report for year
                he current rated capacity (3.0 MGD) of the



                         hin the next 5 years and that the city shout


                             F to meet antici
stewaler Tmatmenl Faeiity Modifications / Reuse System Expansion




            ry and other sites




         ant will include alternatives far       of the expansion aver a
         years to save ca
              --
   stewater imafment FaciIfQ Modifications/Reuse System Expansion


                                             - Prepare conceptual
                                                       here reuse irrigation is


               valuations of G              ites for Reuse lrri

a) initial Evaluation - This task would evaluate the irrigation potential of the
   selected reuse sites ased on factors such                  , land use, distance?
   from reuse supply source, historical data,                   are deemed as
               r reuse more site specific work w               mented under Task


 ) Options for Emuent Dis~osal
   I.Expand the new ongoing city reuse distributionlpump station system (four
      City parkslbatl fields just north of the City's municipal gaK course facilities)
      l o provide reuse to city schools/recreationaI areas in the immediate
                              reuse system. The extent of the expansion of the reuse
                             imited lo the pump capacity and supply of reuse water
      stored at the current aolf course.
   2. Feasibility of effl~entldis~osala 287 acre site currently owned by the
                                            at
      City. EPnuenl disposal options at this site would include irrigation of
                       ation; sod farming operati s; plant nursery; Gee farm, etc,
                       form o beneficial reuse.
                               f                       aluatelupdate applicability of
      previously prepared reports by Kartma              Associates in reference to the
            ands and environmental issues at the city owned site.
           ilability and potential of effluent disposal on an unnamed 250 +I- acre
        ite assumed to be in close proximity to the City'
                          n identified, work effort would in
                           ntify the site for purchase by SJ
      alternatives, perform an initial assessment of th
      reuse or spray inigation based on existing soil
                             liminary and would not inclu
                             r extensive site re
                              ntial of citywide re     ites, including Geo
                               and Light (east of St. Johns River) and the associated
                      the reuse irrigation of the sites. Reuse supply would be from
                               ssion main(s) or reuse st0                  P site or the
                            acre site (the reuse supply               be associated with

                                    ential reuse in
       developments.

                                                             7 acre site far
   stewater Treatment Facility Modilicaions /Reuse-Syslem Expansion
                                                   -




              or environmental data previously performed b
              s, inc (Technical Memorandum May 20Q3)an
   Associates. Enc. (Seatem
                     ~    "            9)for the sit&. In addition to the historical
   reports pr          previously for this site, the hyd
   specialist         ain and evaluate current aerial

                                                                low soil conditions
                                                                 level conditions.




           any required vvetlan permiMing or mitigation
           roposed project. A wetlan
                     l&ural features and photo interpretation.




a: d-eo1oalca!       E~luationIStudv a Etflt~enl
                                   f                - In
                                               DISDOS~I aadition tc the
   rebs? stunies at the 287 acre there are known and oossiole unknown
                                                eviously identified sites are the city
                                                                uipment as the existing
                                                                     acity to produce
                                                                         "    .
                    itknal reclaimed water to ma
                    hate the alternative to ex




.'
,    L                                Probable C o x s - F3ased 3n ~:onceprs
                               2pinimin3f
     .- i t . v ~ ~ 3 6 ~ - : 0 !                                          ,eveloped
     m      i Pase                          t
                          prepare b ~ c g e construct~~~? cstmntes.
                                                        cosi
                                                     ..
      tewater Treatment Facility Modilications/Reuse System Expansion   -



                    -
) Meelinas with City Various meetings with the city and staff wing the prajed
  established at 24 hours




                        the nemssary access ta the potential sites where



                        ted a project sch               eveloped after a mutually
              and fee are reached.

                          ING; B
                          ATIVE

                         defined at the end of Phase I and will begin immediately
                        ion. Additionally, a project schedule and preliminary bud
                                             completed once some of the unknowns
July 27,2007
Was

      July 27, 2009
           1010 Ocean Srreet
          I'aiatkil, f7L 321 77
         Tel. (386)329-0107
         I'ax (386)326-2788



                                            i
                                           C w oflPalutka Public Works
                                                        Sunitution/Stveets Division

              To:       Commissioners, Mayor Ragg and City Manager Allen Bush

              o m : Woody Roynton, Public Works Dimtor

              Date: August 3 I , 2007

              RE:        Water Ttratment Plant lipgrades - Signatures for SRF LoadGrant



              Attached is the Agreement between the Florida Department of Environmental Protection (FDk:!') and the City
              ot'Palatka Tor financing of the Water Treatment Plant IJpgrades. This Agreement is the 85% grant I 15% loall
                          that                                          at
              applicatiol~ was discussed and approved for s~lbmittal the July 12, 2007 City Commissiun Mecting. As
              you can see li.otn the agreement, $2,550,000 in grant money and $450,000.00 in loa~i   money is heing made
              aveilahlc for 2007. Additional grantlloa~~payments in the amount of $5,000,000.00 and $5,400.000.00 will be
              rcccived in 2008 and 2009 respectftllly.

              h is reconmended tiiat the Co~nmission   authorize thc mayor's signature on the Agreement and the Agreement
              he returned to FDEI' prior to October 1.2007 to ensure the interest is maitntained at the current rate.

              '5liould you have any qtlestlons. please call




              C:Documentsand Setiingslhdriggers\LocalSeUings\Temporaiy Internet FiIes\Content.lES\ENOBNC5C\SRFLoan 8-30-07doc
- . -&
.- ,.
- &-
.<               -,--
                  ,..                       -
                             nvi ronmental rotection


August 24, 2007



Ms. Ruby M W~llsams
Fmance D~rector
City of Palatka
201 North 2nd Street
Palatka, Flonda 32177

Re: DW5419 010 - Palatka
    TreatmentiDistribution

Dear Ms. Williams:

Enclosed are three original copies of proposed Amendment 7 to your State Revolving
Fund financial assistance agreement. The amendment provides an additional $2,550,000
in gant funds and a loan in the amount of $450,000, excluding capitalized interest. With
capitalized interest, the authorized loan amount is $458,200.

Please have the appropriate officials sign and sea1 the enclosed three copies and return
them to me within threc weeks at 2600 Blair Stone Road, Mail Station 3505, Tallahassee,
Florida, 32399-2400. We will arrange for the Deputy Director to sign the document and
mail a fully executed copy to you. If the signed amendment is not received by us before
October 1,2007, this additional loan may be subject to a higher interest rate.

If you have any questions, please call Erin Stacklyn at (850) 245-8358.

Sincerely,



Don W. Berryhill, P.E., C
Bureau of Watcr Facilities Funding



Enclosures

cc: Woody Boynton - City of Palatka
    Honorable Karl N. Flagg - C ~ t y Palatka
                                    of
                  DRZIYlUh'G WATER STATE REVOLVING FUND
          AMENDMENT 7 TO FINANCIAL ASSISTANCE AGREEMENT DW5419 010
                              CITY OF PALATKA


I'h~samendment is executed by the STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION (Department) and the CrTY OF PALATKA, FLORIDA, (Project Sponsor) exlstlng as a
local government agency under the laws of the State of Flonda.




WHEREAS, the Department and the Project Sponsor entered Into a Drmhng Water State Revolv~ng
Fund Agreement, Number DW5419 010, authonzmg a Grant amount of $204,000; and

WliEREAS, the Project Sponsor is entitled to additional financing for Construction Related Costs,
consisting of &ant funds in the amount of $2,550,000 and Loan funds in the amount of $450,000,
excluding Capitalized Interest; and

WHEREAS, thc Project schedule and construct~on    related requirements need to be added to the
Agreement, and certarn other provisions need revzsion, to reflect financmg of Constructton Related
( 'osts; and


WHEREAS, an interest rate, a Loan Service Fee, and other terms for the Loan awarded rn t h ~ s
amendment need to he established; and

WHEREAS, revised provisions for audit and monitoring are needed

N OW, THEREFORE, the parties hereto agree as follows:

1.   Subsection 1.01(9) of the Agreement is revised as follows:
     (9) "Project" shall mean the works financed by this and future amendments consisting of furnishing
     all labor, materials, and equipment to construct the drinking water treatment/distribution project in
     accordance with the plans and specifications accepted by the Department for the "R.C. Willis Water
     ?katment Plant Improvements" contract.
     The Project is in agreement with the "Water Facilities Plan for the City of Palatka", dated March
     2005. Approval &this Project is provided by the Florida Categorical Exclusion Notification dated
     March 31,2006. The Project is an Equivalency Project as defined in Chapter 62-552, Florida
     Administrative Code.
2.   Section 1.01 of the Agreement is revised to include the following definitions:
     'Capitalized Interest" shall mean the interest accruing on Loan proceeds from the time of
     disbursement until six months before the first Semiannual Loan Payment is due. Capitalized Interest
     is financed as part of the Loan principal.
     "Depository" shall mean a bank or trust company, having a combined capital and unimpaired
     surplus of not less than $50 million, authorized to transact commercial banking or savings and loan
     business in the State of Florida and insured by the Federal Deposit Insurance Corporation.
     "Gross Revenues" shall mean all income or earnings received by the Project Sponsor from the
     ownership or operation of its Water and Sewer Systems, including investment income, all as
     calculated in accordance with generally accepted accounting principles. Gross Revenues shall not
     include proceeds from the sale or other disposition of any part of the Water or Sewer System,
     condemnation awards or proceeds of insurance, except use and occupancy or business interruption
     insurance, received with respect to the Water or Sewer System.
     "Loan Debt Service Account" shall mean an account, or a separately identified component of a
     pooled cash or liquid account, with a Depository established by the Project Sponsor for the purpose
     of accumulating Monthly Loan Dcposits and making Semiannual Loan Payments.
     "Loan Serv~cc Fee" shall mean an ongmatlon fee whtch shall be p a d to the Department by the
     Project Sponsor.
     "Monthly Loan Depos~t"shall mean the monthly depos~t be made by the Project Sponsor to the
                                                        to
                       c
     Loan Debt S e ~ c Account.
     "Operation and Maintenance Expense" shall mean the costs of operating and maintaining the Water
     and Sewer Systems determined pursuant to generally accepted accounting principles, exclusive of
     interest on any debt payable from Gross Revenues, depreciation, and any other items not requiring
     the expenditure of cash.
     "Plcdged Revenues" shall mean the specific revenues pledged as security for repayment of the Loan
     and shall be the Gross Revenues derived yearly from the operation of the Water and Sewer Systems
     after payment of the Operation and Maintenance Expense and the satisfaction of all yearly payment
     obligations on account of the Senior Revenue Obligations and any senior obligations issued pursuant
     to Section 7.02 of this Agreement.
     "Semiannual Loan Payment" shall mean the payment due from the Project Sponsor to the
     Department at six-month intervals, and it is compnsed of prmcipal and mtercst. In addtt~on,
                                                                                               the
     Loan Servlce Fee and all assoc~ated mtercst are deducted from the first two payments.
     "Senior Revenue Obligations" shall mean the following debt obligations:
     (a) City of Palatka, Florida, Water and Sewer System Improvement and Refunding Revenue Bonds,
     Series 1998, issued in thc amount of $7,335,000, pursuant to Resolution No. 7-14, as amended and
     supplemented by Resolution No. 7-19; and
     (c) Additional bonds issued on a parity with the bonds identified above pursuant to Section 15.S
     of Resolutmn No. 7-14; and
     (d) Any refunding bonds issued to refund the obligations identified abovc provided such bonds
     shall not increase annual debt service during the repayment period of this Loan.
      "Sewer System" shall mean all facilities owned by the Project Sponsor for collection, transmission,
     treatment and reuse of wastewater and its residuals.

3.   Subsections 2.01(5), 2.01(6), and 2.01(10) of the Agreement are rcwsed as follows:
     (5) All Project Sponsor representations to the Department, pursuant to the Application and
     Agreement, were true and accurate as of the date such representations were made. The financial
     information delivered by the Project Sponsor to the Department was current and correct as of the
     date such information was delivered. The Project Sponsor shall comply with Chapter 62-552,
     Florida Administrative Code, and all applicable State and Federal laws, rules, and regulations which
     are identified in the Application or Agreement. Minority and Women's Business Enterprise goals as
     stated in the plans and specifications apply to this Project. 'To the extent that any assurance,
     rcpresentatlon, or covenant requlres a future achon, the Project Sponsor shall take such action as is
     neccssary for comphance.
     (6) The Project Sponsor shall maintain records using Generally Accepted Governmental
     Accounting Principles established by the Governmental Accounting Standards Board. As part of its
     bookkeeping system, the Project Sponsor shall keep accounts of the Water and Sewer Systems
     separate rroin all other accounts and it shall keep accurate records of all revenues, expenses, and
     expenditures relating to the Water and Sewer Systems, and of the Pledged Revenues, Financial
     Assistance disbursement receipts, Loan Debt Service Account.
      (10) The Project Sponsor agrees to complete the Preconskuction Activities, if not already
     complete, in accordance with the Preconstruction Activities schedule set forth in Article X of the
     original Ayeemcnt and the Project in accordance with the Project schedule added by this
     amendment. Delays incident to strikes, riots, acts of God, and other events beyond the reasonable
     control of the Project Sponsor are excepted. However, there shall be no resulting diminution or
     delay in the Semiannual Loan Payment or the Monthly Loan Deposit.

4.   Section 2.01 is further amended by adding the following provisions:
     (12) The Project Sponsor currently is not the subject of banksuptcy, insolvency, or reorganization
     proceedings and is not in default of, or otherwise subject to, any agreement or any law,
     administrative regulation, judgment, decree, note, resolution, charter or ordinance which would
     currently restrain or enjoin it from entering into, or complying with, this Agreement.
     (13) There is no material action, suit, proceeding, inquiry or investigation, at law or in equity,
     before any court or public body, pending or, to the best of the Project Sponsor's knowledge,
     threatened, which seeks to restrain or enjoin the Project Sponsor from entering into or complying
     with this Agreement.
     (14) In the event the anticipated Pledged Revenues arc shown by the Project Sponsor's annual
     budget to he insufficient to make the Semiannual Loan Payments for such Fiscal Year when due, the
     Project Sponsor shall include in such budget other legally available funds which will bc sufficient,
     together with the Pledged Revenues, to make the Semiannual Loan Payments. Such other legally
     available funds shall be budgeted in the regular annual governmental budget and designated for the
     purpose provided by this Subsection, and the Project Sponsor shall collect such funds for application
     as provided herein. The Project Sponsor shall notify the Department immediately in writing of any
     such budgeting of other legally available funds. Nothing in this covenant shall be construed as
     creating a pledge, lien, or charge upon any such other legally available funds; requiring the Project
     Sponsor to levy or appropriate ad valorem tax revenues; or preventing the Project Sponsor from
     pledging to the payment of any bonds or other obligations all or any part of such other legally
     available funds.
     (15) Each year, beginning three months before the first Semiannual Loan Payment and ending
     with the year during which the final Loan repayment is made, the Project Sponsor's Authorized
     Representative or its chief financial officer shall submit, pursuant to the schedule established in
     Section 10.08, as amended, a certification that: (a) Pledged Revenue collections satisfy the rate
     coverage rcquircment; (b) the Loan Debt Service Account contains the funds required; and (c)
     insurance in effect for the facilities generating the Pledged Revenues adequately covers the
     customary risks to the extent that such insurance is available.
        The following section is added to Article 1 :
                                                   1
        2.02. LEGAL AUTHORIZATION.
        Upon signing this Amendment 7, the Project Sponsor's legal counsel hereby expresses the opinion,
        subject to laws afkcting the rights of creditors generally, that:
        (I) This amendment has been duly authorized by the Project Sponsor and shall constitute a valid
        and legal obligation of the Project Sponsor enforceable in accordance with its terms upon execution
        by both padies; and
        (2) This amendment specifics the revenues pledged for repayment of the Loan, and the pledge is
        valid and enforceable.

        Subsections 2.01(7) and 2.01(8) of the Agreement are deleted and replaced by Sectlon 2.03 AUDIT
        AID MONITORING REQUMEMENTS.
         (1) The financial assistance authorized pursuant to this Loan Agreement consists of the following:

1 Federal Resources, Including State Match, Awarded to the Reciplent Pursuant to thls Agreement Cons~stof the
      Federal                                                                                            State
      Program        Federal     CFDA                                                  Funding        Appropriation
      Number         Agency      Number                  CE'UA Title                   Amount           Catego~y
                                              Capitalization Grants for Drinking                          140129
  FS954522-060        EPA        66.468                                               $3,204,000

         (2) Audits

        (a) In the event that the Project Sponsor expends $500,000 or more in Federal awards in its fiscal
        year, thc Project Sponsor must have a single or program-specific audit conducted in accordance with
        the provisions of OMB Circular A-133, as revised. Subsection 2.03(1) of this Agreement indicates
        that Federal funds are awarded through the Department by this Agreement. In determining the
        Federal awards expended in its fiscal year, the Project Sponsor shall consider all sources of Federal
        awards, including Federal resources received from the Department. The determination of amounts
        of Federal awards expended should be in accordance with the guidelines established by OMB
        Circular A-133, as revised. An audit of the Project Sponsor conducted by the Auditor General in
        accordance with the provisions of OMB Circular A-1 33, as revised, will meet the requirements of
        this part.

         (b) In connection with the audit requirements addressed in the preceding paragraph (a), the Project
         Sponsor shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of
         OMB Circular A-133, as revised.

        (c) If the Project Sponsor expends less than $500,000 in Federal awards in its fiscal year, an audit
        conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In
        the event that the Project Sponsor expends less than $500,000 in Federal awards in its fiscal ycar
        and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as
        revised, the cost of the audit must be paid from non-Federal resources (i.e., thc cost of such an audit
        must he paid from Project Sponsor resources obtained from other than Federal entities).

        (d) The Project Sponsor may access infomation regarding the Catalog of Federal Domestic
        Assistance (CFDA) via the internet at ~ ~ e . o s . d h h s . g o v / c f d a .
(3) Keport Submission.

(a) Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as
revised, and required by Subsection 2.03(2) of this Agreement shall be submitted, when required by
Section ,320 (d), OMB Circular A-133, as revised, by or on behalf of the Project Sponsor directly to
each of the following:

   (i) The Department at each of the following addresses:

        Don W. Berryhill, P.E., Chief
        Bureau of Water Facilities Funding
        Florida Department of Environmental Protection
        2600 Blair Stone Road, MS 3505
        Tallahassee, Florida 32399-2400

        Joe Aita, Audit Director
        Office of the Inspector General
        Florida Department of Environmental Protection
        3900 Commonwealth Boulevard, MS 41
        lallahassee, Florida 32399-3 123

   (ii) The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the
        number of copies required by Sections ,320 (d)(l) and f2), OMB Circular A-133, as revised,
        should be submitted to the Federal Audit Clearinghouse), at the following address:

        Federal Audit Clearinghouse
        Bureau of the Census
        1201 East 10' Street
                         N
        Jeffersonvllle, l 471 32

   (iii) Other Federal agencies and pass-through entities in accordance with Sections .320(e) and
         (0,OMB Circular A-133, as revised.
(b) Pursuant to Section .320(1), OMB Circular A-133, as revised, the Project Sponsor shall submit
a copy of the reporting package described in Section .320(c), OMB Circular A-133, as revised, and
any management letters issued by the auditor, to the Department at the iwo addresses listed under
Suhsection 2.03(3)(a) of this Agreement.

(c) Any reports, management letters, or other information required to be submitted to the
Department pursuant to this Agreement shall be submitted timely in accordance with OMB Circular
A-133, Florida Statutes, or Chapters 10.550 (local govemmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General, as applicable.

(d) Project Sponsors, when submitting financial reporting packages to the Department for audits
done in accordance with OMB Circular A-133, or Chapters 10.550 (local govemmental entities) or
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the
date that the reporting package was delivered to the Project Sponsor in correspondence
accompanying the reporting package.
    (4) Project-Specific Audit.

    Within 12 months aftcr the amendment establishing final Project costs, the Projcct Sponsor shall
    submit to the Department a Project-specific audit report for the Financial Assistance related
    rcvenues and expenditures. The audit shall address Financial Assistance disbursements received,
    Project expenditures, and compliance with the Agreement covenants. The Project Sponsor shall
    cause the auditor to notify the Departn~ent immediately if anything comes to the auditor's attention
    during the examination of records that would constitute a default under the Agreement. The audit
    findings shall set aside or question any costs that are unallowable under Chapter 62-552, Florida
    Administrative Code. A final determination of whether such costs are allowed shall be madc by the
    Department.

    ( 5 ) Record Retention.

    The Project Sponsor shall retain sufficient records demonstrating its compliance with the terms of
    this Agreement for a period of three years from the &ate the audit report is issued, and shall allow
    the Department, or its designee, Chief Financial Officer, or Auditor General acccss to such records
    upon request. The Projcct Sponsor shall ensure that audit working papers are madc available to the
    Department, or its designee, Chief Financial Officer, or Auditor General upon request for a period
    of three years from the date the audit report is issued, unless extended in writing by the Department.

    (6) Monitoring

    In addition to reviews of audits conducted in accordance with OMB Circular A-133, as revised (see
    audit requirements above), monitoring procedures may include, but not be limited to, on-site visits
    by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, andfor
    other procedures. By entering into this Agreement, the Project Sponsor agrees to comply and
    cooperate with any monitoring procedures/processes deemed appropriate by the Department. In the
    event the Department determines that a limited scope audit of the Project Sponsor is appropriate, the
    Project Sponsor agrees to comply with any additional instructions provided by the Department to
    the Project Sponsor regarding such audit. The Project Sponsor fixther agrees to comply and
    cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief
    Financial Officer or Auditor General.

7. The following Article is added to the Agreement:
                              ARTICLE II1 - LOAN REPAYMENT ACCOUNTS
    3.01. LOAN DEBT SERVICE ACCOUNT.
    The Project Sponsor shall establish a Loan Debt Service Account with a Depository and begin
    making Monthly Loan Deposits no later than the date set forth for such action in Section 10.08, as
    amended.
    Beginning six months prior to each Semiannual Loan Payment, the Project Sponsor shall make six
    Monthly Loan Deposits. The first five deposits each shall be at least equal to one-sixth of the
    Semiannual Loan Payment. The sixth Monthly Loan Deposit shall he at least equal to the amount
    required to make the total on deposit in the Loan Debt Service Account equal to the Semiannual
    Loan Payment amount, taking into consideration investment earnings credited to the account
    pursuant to Section 3.02.
    Any month in which the Project Sponsor fails to make a required Monthly Loan Deposit, the Project
    Sponsor's chief financial officer shall notify the Department of such failure. In addition, the Project
     Sponsor agrees to budget, by amendment if necessary, payment to the D e p e e n t from other legally
     available funds all sums becoming due before the same become delinquent. This requirement shall
     not be construed to give superiority to the Department's claim on any revenues over prior claims of
     general creditors of the Project Sponsor, nor shall it be construed to give the Department the power
     to require the Project Sponsor to levy and collect any revenues other than Pledged Revenues.
     3.02. INVESTMENT OF LOAN DEBT SERVICE ACCOUNT MONEYS.
     Moneys on deposit in the Loan Debt Service Account shall be invested pursuant to the laws of the
     State of Florida. Such moneys may be pooled for investment purposes. The maturity or redemption
     date of investments shall be not later than the date upon which such moneys may be needed to make
     Semiannual Loan Payments. The investment earnings shall be credited to the Loan Debt Service
     Account and applied toward the Monthly Loan Deposit requirements.
     3.03. LOAN DEBT SERVICE ACCOUNT WITHDRAWALS
     The withdrawal of moneys from the Loan Debt Serv~ce
                                                       Account shall bc for the sole purpose of
     makmg the Semiannual Loan Payment or for dmhargmg the Project Sponsor's obhgatlons pursuant
     to Section 8 01.


     The assets in all accounts creatcd under this Agreement shall be held in trust for the purposes
     provided herein and used only for the purposes and in the manner prescribed in this Agreement; and,
     pending such use, said assets shall be subject to a lien and charge in favor of the Department.

8.   Section 4.01 PROJECT CHANGES is revised to add the following:
     Project changes prior to bid opening shall be made by addendum to plans and specifications.
     Changes after bid opening shall be made by change order. The Project Sponsor shall submit all
     addenda and all change orders to the Department for an eligibility determination. After execution of
     all construction, equipment and materials contracts, the Project contingency may be reduced.

9.   The following three sections are added to Article N:
     4.03. PERMTTS AND APPROVALS
     ' I l e Project Sponsor shall have obtained, prior to the Department's authorsmtion to award
     construction contracts, all permits and approvals required for construction of the Project or portion
     of the Project funded under this Agreement.
     4.04. ENGINEERING SERVICES
     A professional engineer, registered in the State of Florida, shall be employed by, or under contract
     with, the Project Sponsor to oversee construction.
     4.05. PROHlBITION AGAINST ENCUMBRANCES
     The Project Sponsor is prohibited from selling, leasing, or disposing of any part of the Water or
     Sewer System which would materially reduce operational integrity or Gross Revenues so long as
     this Agreement, including any amendments thereto, is in effect unless the written consent of the
     Department is first secured. In addition, the Project Sponsor is prohibited from selling, leasing, or
     disposing of any part of the Project during the useful life of that part unless the written consent of
     the Department is first secured. The Project Sponsor may be required to reimburse the Department
     for the grant-funded cost of any such part, taking into consideration any increase or decrease in
     value.
10. Section 4.08 FINLNrZNCL1L ASSISTANCE DISBURSEMENTS is revised to add the following:
    Disbursements shall be made directly to the Project Sponsor for reimbursement of the incurred
    construction costs and related services. Available Grant funds will be disbursed before Loan
    proceeds are disbursed. If necessary, an adjustment will be made after final Project costs have been
    established. Disbursements for materials, labor, or services shall be made upon receipt of the
    following:
    ( I ) A completed disbursement request form signed by the Authorized Representative. Such
    requests must be accompanied by an itemized listing (hy category) of all expenditures claimed for
    the materials, labor, or services and must identify the n3ture of the work performed; the cost or
    chargcs for such work; and the person providing the service or performing the work.
    (2) A certification signed by the Authorized Representative as to the current estimated costs of the
    Project; that the materials, labor, or services represented by the invoice have been salisfactorily
    purchased, performed, or received and applied to the project; that all funds received to date have
    been applied toward completing the Project; and that under the terms and provisions of the
    contracts, the Project Sponsor is required to make such payments.
    (3) A certification by the engineer responsible for overseeing construction stating that equipment,
    materials, labor and services represented by the construction invoices have been satisfactorily
    purchased, or received, and applied to the Project in accordance with construction contract
    documents; stating that payment is in accordance with construction contract provisions; stating that
    construction, up to the point of the requisition, is in compliance with the contract documents; and
    identifying all additions or deletions to the Project which have altered the Project's perfomlance
    standards, scope, or purpose since the issue of the Depament construction permit.
    (4) Such other cert~fieatcs documents by engmeers, attorneys, accountants, contractors, or
                              or
    supphers as may reasonably be requmd by the Department.

I I. The following Article is added to the Agreement:
              ARTICLE V - RATES AND USE OF THE WATER AND SEWER SYSTEMS
    5.0 1. U T E COVERAGE.
    'The Project Sponsor shall maintain rates and charges for the senices furnished by the Water and
    Sewer Systems which will be sufficient to provide, in each Fiscal Year, Pledged Revenues equal to
    or exceeding 1.15 times the sum of the Semiannual Loan Payments due in such Fiscal Year. In
    addition, the Project Sponsor shall satisfy the coverage requirements of all senior and parity debt
    obligations.
    5.02. NO FmE SERVICE.
    The Project Sponsor shall not permit connections to, or fiunish any services afforded by, the Water
    or Sewer System without making a charge therefor based on the Project Sponsor's uniform schedule
    of rates, fees, and charges.
    5.03. MANDATORY CONNECTIONS.
    'The Project Sponsor shall adopt, as necessary, and enforce requirements, consistent with applicable
    laws, for the owner, tenant or occupant of each building located on a lot or parcel of land which is
    served, or may reasonably be served, by the Sewer System to connect such building to the Sewer
    System.
   5.04. NO COMPETING SERVICE.
                                                                              would compete w ~ t h
   The Project Sponsor shall not allow any person to provlde any servlces wh~ch
   the Water or Sewer System so as to adversely affect Gross Revenues.
   5.05. ,MAINTENANCE OF THE WATER AND SEWER SYSTEMS.
   The Project Sponsor shall operate and mamtam the Water and Sewer Systems m a proper, sound and
   economical manner and shall make all necessary repan-s, renewals and replacements.
   5.06. ADDITIONS AND MODIFICATIONS.
   ' f i e Project Sponsor may make any additions, modifications or improvements to the Water and
   Sewer Systems which it deems desirable and which do not materially reduce the operational
   integrity of any part of the Water or Sewer System. All such renewals, replacements, additions.
   modifications and improvements shall become part of the Water and Sewer Systems.
   5.07. COLLECTION OF REVENUES.
   The Project Sponsor shall use its best efforts to collect all rates, fees and other charges due to it.
   The Project Sponsor shall establish liens on premises served by the Water or Sewer System for the
   amount of all delinquent rates, fees and other charges where such action is permitted by law. The
   Project Sponsor shall, to the full extent permitted by law, cause to discontinue the services of the
   Water and Sewer Systems and use its best efforts to shut off water service furnished to persons who
   are delinquent beyond customary grace periods in the payment of Water and Sewer System rates,
   fees and other charges.

12. The folloulng three sectlons are added to ARTICLE VI - NON-COMPLIANCE REMEDIES.
   6 01. EVENTS OF DEFAULT.
   Each of the followmg events 1s hereby declared an event of default:
   (1) Failure to make any Monthly Loan Deposit or to make any installment of the Semiannual Loan
   Payment when it is due and such failure shall continue for a period of 30 days.
   (2) An order or decree entered, with the acquiescence of the Project Sponsor, appointing a receiver
   of any part of the Water or Sewer System or Gross Revenues thereof; or if such order or decree,
   having been entered without the consent or acquiescence of the Project Sponsor, shall not be vacated
   or discharged or stayed on appeal within 60 days after the entry thereof.
   (3) Any proceeding instituted, with the acquiescence of the Project Sponsor, for the purpose of
   effecting a composition between the Project Sponsor and its creditors or for the purpose of adjusting
   the claims of such creditors, pursuant to any federal or state statute now or hereafter enacted, if the
   claims of such creditors are payable from Gross Revenues of the Water or Sewer System.
   (4) Any bankruptcy, insolvency or other similar proceeding instituted by, or against, the Project
   Sponsor under federal or state bankruptcy or insolvency law now or hereafter in effect and, if
   instituted against the Project Sponsor, is not dismissed within 60 days after filing.
   (5) Failure of the Project Sponsor to give immediate written notice of default to the Department
   and such failure shall continue for a period of 30 days.
   6.02. REMEDIES.
   Upon any event of default and subject to the rights of others having prior liens on the Pledged
   Revenues, the Department may enforce its rights by any of the following remedies:
    (1) By mandamus or other proceeding at law or m equity, cause to estabhsh rates and collect fees
    and charges for use of the Water and Sewer Systems, and to requrre the Project Sponsor to fulfill
    tins Agreement.
    (2) By action or suit in equity, require the Project Sponsor to account for all moneys received from
    the Department or from the ownership of the Water and Scwer Systems and to account for the
    receipt, use, application, or disposition of the Pledged Revenues.
    (3) By actionor suit in equity, enjoin any acts or things which may be unlawful or in violation of
    the rights of the Departmcnt.
    (4) By applyrng to a court of competent junsd~ctlon,cause to appomt a recewer to manage the
    Water and Scwer Systems, estabhsh and collect fccs and charges, and apply the revenues to the
             of
    reduct~on the obhgat~ons    under thrs Agreement.
    (5) By certifying to the Auditor General and the Chief Financial Officer delinquency on loan
    repayments, the Department may intercept the delinquent amount plus six percent, expressed as an
    annual interest rate, penalty of the amount due to the Department &om any unobligated funds due to
    the Project Sponsor under any revenue or tax sharing fund established by the State, except as
    otherwise provided by the State Constitution. Penalty interest shall accrue on any amount due and
    payable beginning on the 30th day following the date upon which payment is due.
    (6) By notifying financial market credit rating agencies and potential creditors
    (7) By sumg for payment of amounts due, or becomrng due, w t h mterest on overdue payments
                                         mcludmg attorneys' fecs.
    together wrth all costs of collect~on,
    (8) By acceleratmg the repayment schedule or mcreasrng the mterest rate on the unpaid prrnclpal of
                                                                                          6.01(1).
    the Loan to as much as 1.667 trmes the Loan mterest rate for a default under Suhsect~on
    6.03. DELAY AND WAIVER.
    No delay or omission by the Department to exercise any right or power accruing upon event of
    default shall impair any such right or power or shall be construed to be a waiver of any such default
    or acquiescence therein, and every such right and power may be exercised as often as may he
    deemed expedient. No waiver or any default under this Agreement shall extend to or affect any
    subsequent event of default, whether of the same or different provision of this Agreement, or shall
    impair consequent rights or remedies.

13. The following article is added to the Agreement:
                               ARTICLE VII - THE PLEDGED REVENUES
    7.01. SUPERIORITY OF THE PLEDGE 'SO THE DEPARTMENT.
    From and after the effective date of this Agreement, the Department shall have a lien on the Pledged
    Revenues prior and superior to any other lien, pledge or assignment with the following exception.
    All obligations of the Project Sponsor under this Agreement shall be junior, inferior, and
    subordinate in all respccts in right of payment and security to the Senior Revenue Obligations
    defined in Section 1.01 of this Agreement and to any additional senior obligations issued with the
    Department's consent pwsuant to Section 7.02. Any of the Pledged Revenues may be released from
    the lien on such Pledged Revenues in favor of the Department if the Department makes a
    determination, based upon facts deemed sufficient by the Department, that the remaining Pledged
    Revenues will, in each Fiscal Year, equal or exceed 1.15 times the debt service coming due in each
    Fiscal Year under the terms of this Agreement.
    7.02. AI)D17'10NAL DEBT OBLIGATIONS.
    The Project Sponsor may issue additional debt obligations on a parity with, or senior to, the lien of
    the Department on the Pledged Revenues provided the Department's written consent is obtained.
    Such consent shall be granted if the Project Sponsor demonstrates at the time of such issuance that
    the Pledged l b e n u e s , which may take into account reasonable projections of growth of the Water
    and Sewer Systems and revenue increases, plus revenues to be pledged to the additional proposed
    debt obligations will, during the period of time Semiannual Loan Payments are to be made under
    this Agreement, equal or exceed 1.15 times the annual combined debt service requirements of this
    Agreement and the obligations proposed to be issued by the Project Sponsor and will satisfy the
    coverage requirements of all other debt obligations secured by the Pledged Revenues. However, no
    such consent is required with respect to issuance of Senior Revenue Obligations as defined in
    Section 1.01, as amended.

14. The followmg two sect~ons added to Article VUI:
                            are
    8.01. DISCI-IARGE OF OBLIGATIONS.
    All payments required to be made under this Agreement shall be cuniulative and any deficiencies in
    any Fiscal Year shall be added to the payments due in the succeeding year and all years thereafter
    until fully paid. Payments shall continue to be secured by this Agreement until all of the payments
    required shall be fully paid to the Department. If at any time the Project Sponsor shall have paid, or
    shall have made provision for the timely payment of, the entire principal amount of the Loan and
    interest, the pledge of, and lien on, the Pledged Revenues to the Department shall he no longer in
    effect. Deposit of sufficient cash, securities, or investments, authorized by law from time to time,
    may be made to effect defeasance of this Loan. However, the deposit shall be made in irrevocable
    irust with a          institution or trust cornpany for the sole benefit of the Department. There shall
    be no penalty imposed by the Department for early retirement of this Loan.
    8.04. ASSIGNMENT OF RIGHTS UNDER AGREEMENT.
    The Department may assign any part of its rights under this Agreement after notification to the
    Project Sponsor. The Project Sponsor shall not assign rights created by this Agreement without the
    written consent of the Department.

15. The followmg Artrele 1s added to the Agreement:
                ARTICLE I - CONSTRUCTION CONTRACTS AND INSURANCE
                         X
    9.01. AUTHORIZATION TO AWARD CONSTRUCTION CONTRACTS.
    The following documentation is required to receive the Department's authorization to award
    construction contracts:
    (1) Proof of advertising.
    (2) Award recommendation, bid proposal, and bid tabulation (certified by the responsible
    engineer).
    (3) Certification of colnpliance with the conditions of the Department's approval of competitively
    or non-competitively negotiated procurement, if applicable.
    (4) Certification by the Authorized Representative that affirmative steps were taken to encourage
    Minority and Women's Business Enterprises participation in Project construction.
    (5) Current certifications for Minority and Women's Business Enterprises participating in the
    contract. If the goals as stated in the plans and specifications are not met, documentation of actions
    taken shall be submitted.
    9.02. SUBMITTAL OF CONSTRUCTION CONTRACT DOCUMENT'S.
    After the Department's authonzatlon to award construchon contracts has been recewed, the Project
    Sponsor shall submt:
    (I) Contractor insurance certifications.
    (2) Certified copy of the Project Sponsor's tentative award resolution
    (3) Notices to proceed with construction.
    9.03. LVSURANCE REQUIRED.
    The Project Sponsor shall cause the Project, as each part thereof is certified by the engineer
    responsible for overseeing construction as completed, and the Water and Sewer Systems (hereafter
    referred to as "Revenue Producing Facilities") to be insured by an insurance company or companies
    licensed to do business in the State of Florida against such damage and destruction risks as are
    customary for the operation of Revenue Producing Facilities of like size, type and location to the
    extent such insurance is obtainable from time to time against any one or more of such risks.
    The proceeds of insurance policies received as a result of damage to, or destruction of, the Project or
    the other Revenue Producing Facilities, shall be used to restore or replace damaged portions of the
    facilities. If such proceeds are insufficient, the Project Sponsor shall provide additional funds to
    restore or replace the damaged portions of the facilities. Repair, construction or replacement shall
    be promptly completed.

16 Additional Grant fundmg m the amount of $2,550,000 1s hereby awarded to the Project Sponsor
   rhe tohl Grant amount is revlsed to $2,754,000.

17. Loan financing in the amount of $450,000, excluding Capitalized Interest, is hereby awarded to the
    Project Sponsor.

18. The following five sections are added to Article X.
    10.02. PRINCIPAL AMOUNT OF LOAN
    The estimated principal amount of the Loan is $458,200, which consists of $450,000 to be disbursed
    to the Project Sponsor and $8,200 of Capitalized Interest.
    Capitalized interest is not disbursed to the Project Sponsor, but is amortized via periodic loan
    repayments to the Department as if it were actually disbursed. Capitalized interest is computed at
    the interest rate, or rates, set for the Loan. It accrues and is compounded annually froin the time
    when disbursements are made until six months before the first Semiannual Loan Payment is due.
    Capilalized Interest is estimated prior to establishing thc schedule of actual disbursements.
    10.03. LOAN SERVICE FEE
    The Loan Service Fee is $9,000 for the Loan amount authorized to date. The fee represents two
    percent of the Loan amount excluding Capitalized hterest amounts; that is, two percent of
    $450,000. An additional Loan Service Fee amount will bc assessed for any additional funding
    providcd by amendment to this Agreement. The fee shall be adjusted downward if adjustment of
    Project costs results in a Loan decrease, provided that the decrease amendment is executed before
    the first Semiannual Loan Payment due date.
    Interest shall accrue on the Loan Service Fee at the rate, or rates, set for the Loan until the fee is
    paid. Loan Service Fee interest shall be compounded annually fiom the effective date of the Loan
    until six months before the first Semiannual Loan Payment is due at which time it is capitalized. (If
    additional funding is provided, interest on the associatcd service fee shall accrue from the effective
    date of the amendment providing such funds.) The estimated Loan Service Fee capitalized interest
    for the fee amount assessed to date is $330.
    10.04. INTEREST RATE.
    The rate of interest on the unpaid principal of the Loan amount specified in Section 10.02 is
    2.64 percent per annum; however, if this Agreement is not executed by the Project Sponsor and
    returned to the Department before October 1,2007, the interest rate may be adjusted. A separate
    interest rate shall be established for any additional funds provided by amendment to this Agreement.
    10.05. LOAN TERM.
    The Loan shall be repaid in 40 Semiannual Loan Payments.
    10.06. REPAYMENT SCIIEDULE.
    The Semiannual Loan Payment shall be computed based upon the principal amount of the Loan plus
    the Loan Service fee and Loan Service Fee capitaiized interest and the principle of level debt
    service. The Department will deduct the Loan Service Fee and all associated interest from the first
    two payments. The Semiannual Loan Payment amount may be adjusted, by amendment of this
    Agreement, based upon revised information. After the final disbursement of Loan proceeds, the
    Semiannual Loan Payment shall be based upon the actual Project costs and actual dates and amounts
    of disbursements, taking into consideration any previous payments. Actual Project costs shall he
    established after the Department's inspection of the completed Project and associated records.
    Each Semiannual Loan Payment shall be in the amount of $15,119 until the payment amount is
    adjusted by amendment. The interest portion of each Semiannual Loan Payment shall be computed
    on the unpaid balance of the principal amount of the Loan, including Capitalized Interest. Interest
    also shall bc computed on the unpaid balance of the Loan Service Fee and Loan Service Fee
    capitali~ed interest. Interest shall be computed as of the due date of each Semiannual Loan
    Payment. Until the Agreement is further amended, each Semiannual Loan Payment will be
    proportionally applied, after deduction of the Loan Service Fee is complete, toward repayment of
    the amounts owed on each incremental Loan amount at the date such payment is due.
   Semiannual Loan Payments shall be received by the Department beginning on August 15,2009 and
   semiannually thereafter on February 15 and August 15 of each year until all amounts due hereunder
   have been fully paid. Funds transfer shall be made by electronic means.
   The Semimnual Loan Payment amount is based on the total amount owed of $467,530, which
   consists of the Loan principal plus the Loan Service Fee with its capitalized interest.

19. Section 10.07 PROJECT COSTS AND FINANCIAL ASSISTANCE, as amended, is revised as
    follows:
   The Project Sponsor and the Department acknowledge that the actual Project costs have not been
   determined as of the effective date of this Agreement. Project cost adjustments may be made as a
   result of mutually agreed upon Project changes. Capitalized Interest will be recalculated based on
   actual dates and amounts of Loan disbursements. If the Project Sponsor receives other
   governmental financial assistance for the Project, the costs funded by such governmental assistance
   will not be funded by this Grant or Loan. The Department shall establish the final costs after its
    final inspection of the Project records. Changes in Project costs may also occur as a result of the
    Project Sponsor's Project audit or a Department audit.
    The estimated Project costs and a breakdown of financial assistance awarded to date follow
    (1 ) Estimated Eligible Construction Related Costs:
                                   and
                       Construct~on Demolttion                          $ 11,729,000
                       Contmgenc~es                                          586,450
                       Teclmlcal Semces After Bld Openmg                     800,760
                               Total                                    $ 13,116,210

    (2) Financial Assistance for Estimated Preconstruction Activities Allowances:
         Category                                      Total ($)          Grant ($)         Loan ($)
         Admmistrat~ve  Allowance                        73,893             53,387           20,506
         Planrnng Allowance                              66,300             66,300                --
         Jkgmecrtng Allowance                           738,927            533,875          205,052
                  Total                                 879,120            653,562          225,558

    Additional Financial Assistance has been authorized for the administrative and engineering
                                      . -
    allowances in accordance with the promam rule. The rule prohibits additional Financial Assistance
    for the planning allowance.

    (3) Breakdown of Flnancsal Assistance Authonzed to Date:
     Category                                               Total($)         Grant($)           Loan($)
     Preconitructlon Actlvitses Allowances                  879,120           653,562           225,558
     Constructron Related Costs *                         2,324,880         2,100,438           224,442
        Subtotal (D~sbursable  Amount)                    3,204,000         2,754,000           450,000
     Capltaltzed Interest                                          --                  --         8,200
        'Total I.oan Prlnctpal                                     .-                  --       458,200

    * Financial Assistance authorized to date for Construction Related Costs is less than the eligible
      costs. This Project is segmented. Additional State Revolving Fund financing for the Project is
      dependent upon the availability oC additional funds. The current funding limitations and future
      funding priority entitlement for Segmented Projects are set forth in the Chapter 62-552 of the
      Florida Administrative Code.
   Grant funding for Construction Related Costs shall not exceed 85 percent of the eligible costs.

   (4) Summary of Financial Assistance Authorized to Date (Excluding Capitalized Interest):
                                               Total(%)             Grant($)          Loan($)
               Original Agreement               31,538               31,538                 0
               Amendment 1                     104,287              104,287                 0
               Amendment 2                      68,175               68,175                 0
               Amendment 7
                  Total to Date

20. Section 10.08 SCHEDIJLE OF PRECONSTRUCTION AND PROJECT ACTIVITrES is revised to
    add the following Project schedule:
   (1) Completion of Project cons&uction is scheduled for February 15,2009.
    (2) The Loan Debt Service Account shall be established and Monthly Laan Deposits shall begin no
    later than February 15,2009.
    (3) The lnit~al annual cert~fication  requlred under Subsectton 2.01(15) shall be due May 15,2009.
    Thereafier the certification shall be submitted no later than September 30 of each year unttl the final
                 1
    Semia~mual oan Payment IS made.
    (4) The first Semiannual Loan Payment in the amount of $15,119 shall bc due August 15,2009

21. All other terms and provisions of the Financial Assistance Agreement shall remaln in effect


                     REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
This Amendment 7 to Financial Assistance Agreement DW5419 010 shall he executed in three or more
counterparts, any of which shall be regarded as an original and all of which constimte but one and the
same instrument.

IN WITNESS WHEREOF, the Department bas caused this amendment to the Financial Assistance
Agreement to be executed on its behalf by the Deputy Director and the Project Sponsor has caused this
amendment to be executed on its behalf by its Authorized Representative and by its affixed seal. The
effective date of this amendment shall be as set forth below by the Deputy Director.



                                                  for

                                        CITY OF PALATKA



                                                Mayor



                                                        I attest to the oplnlon expressed m Section 2.02
                                                         of the Agreement, as amended, and as to form
                    Attcst                                            and correchless.



                  City Clerk                                             City Attorney


                    SEAL




                                                  for

                               STATE OF FLORIDA
                    DEPARTMENT OF ENVIRONMENTAL PROTECTION


                                                                                                    -
                    Deputy Director                                               Date
        Division of Water Resource Management
I t i
August 22, 2007


TO :        CITY COMMISSION

FROM:       Allen R. Bush, City Manager
            Ruby M. Williams, Finance Director

SUBJECT: Audit Contract

Attached is a renewal contract with Davis Monk & Company for three years. The
increases in audits include new GASB implementation that are required by the
Auditor General. Staff is pleased with the job that they have done. We work with
the auditors that are located in the office in Palatka and they are available during
the year when questions arise at no extra charge. They have been very helpful to
the City when implementing new GASB statements and procedures.

The staff recommends renewing the contract with Davis Monk & Company.
     Statutes Ci: Constitution :View Statutes :-~2007->Ch0218->Section : Online Sunshine
                                                                     391                                                   Page 2 o f 2

       terminated, and the governing body shall then undertake negotiations with the second-ranked firm. Failing accord with
       the second-ranked firm, negotiations shatl then be terminated with that firm and undertaken with the third-ranked
       firm. Negotiations with the other ranked firms shall be undertaken i n the same manner. The governing body, in
       neqotlating with firms, may reopen formal negotiations with any one of the    three top-ranked firms, but it may not
                                           at
       inegotiate with more than one f ~ r m a time.

       (b) If compensation i s one of the factors established pursuant to paragraph (3)(a) and used in the evaluation of
       proposals pursuant to paragraph (3)(d), the governing body shall select the highest-ranked qualified firm or must
       document in i t s public records the reason for not selecting the highest-ranked qualified firm.

       (c) The governing body may select a firm recommended by the audit committee and negotiate a contract with one of
       the recommended firms using an appropriate alternative negotiation method for which compensation i s not the sole or
       predominant factor used to select the firm.

       (d) in negotiations with firms under this section, the governing body may allow a designee to conduct negotiations on
       its behalf.

       (5) The method used by the governing body to select a firm recommended by the audit committee and negotiate a
                      such firm must ensure that the agreed-upon compensation i s reasonable to satisfy the requirements of s
       contract w ~ t h
       218.39 and the needs of the governing body.

       (61 If the governing body i s unable to negotiate a satisfactory contract with any of the recommended firms, the
       committee shall recommend additional firms, and negotiations shall continue in accordance with this section until an
       agreement is reached.

       ( 7 ) Every procurement of audit services shall be evidenced by a written contract embodying all provisions and
       conditions of the procurement of such services. For purposes of this section, an engagement letter signed and executed
       by both parties shall constitute a written contract. The written contract shall, at a minimum, include the following:

       (a) A pl-ovision specifying the services to be provided and fees or other compensation for such services

       (b) A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate
       compiiance with the terms of the contract.

       (c) A provision specifying the contract period, including renewals, and conditions under which the contract may be

-,
       terminated or renewed.
       -,--                                                                                                                   -
       (8) Written contracts entered into pursuant to subsection (7) may be renewed. Such renewals may be done without the          \
---.
       use of the auditor selection procedures provided in this section. Renewal of a contract shall be i n writing.
                                                                                                                              .
                                                                                                                              ,
                                                                                                                              -
                                                                                                                              \
                                                                                                                                    I
Statutes & ('onst~tutlon:Vzew Statutes       :-'22007-Xh0218->Section 391 : Online Sunshine                               Page 1 of 2


     The 2007 Florida Statutes
     .
     .
             T~tle
                 XIV                                     Chapter 218                                          View Entlre
          TAXATION AND                   FINANCIAL MATTERS PERTAINING TO POLITICAL                              Chapter
            FINANCE                                    SUBDIVISIONS

     218.391 Auditor selection procedures.

     (1) Each local governmental entity, district school board, charter school, or charter technical career center, prior to
     entering into a written contract pursuant to subsection (7), ,--,
                                                                   except as gl;ovided i n subsectionlQ, shall use auditor
                                                                                                                             1
                                                                                             -- ,
     selection procedures when selecting an auditor to conduct the annual financial audit required i n s. 218.39.
 -
-\




                     body of a charter county, municipality, special district, district school board, charter school, or
     (2) The gove~ning
     charter technical career center shall establish an audit committee. Each noncharter county shall establish an audit
     comlnittee that, at a minimum, shall consist of each of the county officers elected pursuant to s. l(d), Art. Vill of the
     State Constitution, or a designee, and one member of the board of county commissioners or its desiqnee. The primary
     purpose of the audit committee i s to assist the governing body in selecting an auditor to conduct the annual financial
     audit required in s. 218.39; however, the audit committee may serve other audit oversight purposes as determined by
     the entity's governing body. The public shall not be excluded from the proceedings under this section.

     (3) The audit committee shall:

     (a) Estabiish factors to use for the evaluation of audit services t o be provided by a certified public accounting firm duly
     licensed under chapter 473 and qualified to conduct audits in accordance with government auditing standards as
     adopted by the Florida Board of Accountancy. Such factors shall include, but are not limited to, ability of personnel,
     experience, ability to furnish the required services, and such other factors as may be determined by the committee to
     be applicable to i t s particular requirements.

     (b) Publicly announce requests for proposals. Public announcements must include, at a minimum, a brief description of
                  t
     the a i ~ d iand indicate how interested firms can apply for consideration.

     (cj PI-ovide interested firms with a request for proposal. The request for proposal shall include information on how
     PI-oposals are to be evaluated and such other information the committee determines is necessary for the firm to
     prepare a proposal.

     (d) Evaluate proposals provided by qualified firms. If compensation is one of the factors established pursuant to
     paragraph (a), it shall not be the sole or predominant factor used to evaluate proposals.

     (e) Rank and recommend i n order of preference no fewer than three firms deemed to be the most highly qualified to
     perform the required services after considering the factors established pursuant to paragraph (a). If fewer than three
     firms respond to the request for proposal, the committee shall recommend such firms as it deems to be the most highly
     uuaiified.

     (4) The governing body shall inquire of qualified firms as to the basis of compensation, select one of the firms
     recommended by the audit committee, and negotiate a contract, using one of the following methods:

     (a) if compensation i s not one of the factors established pursuant to paragraph (3)(a) and not used to evaluate firms
     pursuant to paragraph (3)(e), the governing body shall negotiate a contract with the firm ranked first. If the governing
     body i s unable to negotiate a satisfactory contract with that firm, negotiations with that firm shall be formally
                                                                August 13,2007



The Honorable Mayor and City Co~nniissioners
      of
C ~ t y Palatka, Florida


                                             -
Wc are vleased to confimi our understanding of the servlces we are to orovrdc
for the city of Palatlta for the years ending September 30, 2007, 20&, and
2009.

We will audit the City's basic financial statements for the indicated years

Audit Obiectives

The objective of our audit is the expression of an opinion as to whetlicr the
financial statements are fairly presented, in all material respects, in conformity
with generally accepted accounting principles and to report on the fairness of
additional infomiation when considered in relation to the financial statements
taken as a whole. The objective also includcs reporting on

    Internal control related to the financial statements and co~nplianccwith
    laws, regulations, and the provisions of contracts or grant agrcctiicnts,
                    with
    ~ionco~ilpliance which could have a material effect on the financial
    statements in accordancc with Goi~emnei~t   Audititzg Stundurds.

    lntemai control related to niajor programs and an opinion (or disclaimer 01'
    opinion) on compliarrce with laws, regulations, and the provisions of
    contracts or grant agreements that could have a direct and material erect
    on each major program in accordance with OMB Circular A-133, Auclirs
    of Stutes, Locul Governments, ufzd Non-Profit Org-nniztrtiorrs, and thc
    Florida Single Audit Act.

The reports on internal control and compliance will each include a state~iient
that the rep011 is intended for the information and use of management, specific
Icgislativc or regulatovy bodies, federal awarding agencies, atid if applicable,
pass-through entities.

Our audit will be conducted in accordance with generally accepted auditing
standards; the tulcs of the Auditor General; the staiidards for financial audits
contained in Government Auditing Stan~lurds,issued by the C:omptrolicr
General of the United States; the provisions of OMB Circular A-133, and the
Florida Single Audit Act and will iliclude tests of accouu~tilig     records, a
determination of major program(s) in accordance with Circular A-133 and thc
Florida Single Audit Act, and other procedures we consider necessary to
enable us to express such an opinion and to render the required repolls.
C ~ t y Palatlca, Flonda
      of                                                                                    Page Two
August 13,2007


If our opinion on the financial statements or the Single Audit compliance opinion is other than
unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable
to conlplete the audit or are unable to form or have not formed an opinion, we may decline to
cxprcss an opinion or to issue a report as a result of this cngagement.

Management Responsibilities

Management is responsible for establishing and maintajning internal control and for compliance
with the provisions of contracts, agreements, and grants. In fulfilling this responsibility, cstiniates
and judgments by management are required to assess the expected benefits and related costs of thc
controls. The objectives of intemal control are to provide management with reasonahle, but not
absolute, assurance that assets are safebwarded against loss fsom unauthorized use or disposition,
that transactions are executed in accordance with management's authorizations and recorded
properly to permit the preparation of financial statements in accordance with generally acccpted
accounting principles, and that federal award programs are managed in compliance with applicable
laws and regulations and the provisions of contracts and grant ageements.

Management is responsible for maicing all financial records and rehted infomation available to us.
We nndcrstand that you will provide us with such information required for our audit and that you
cu-e responsible for the accuracy and completeness oT that information. We will advise you about
aj>propriaicaccounting principles and their aj~plicationand will assist in the preparation of your
financial stateunents, including the schedules of awards, but the responsibility for the financial
statements remains with you. That responsibility includes the establishment and maintenance of
adcquate records and effective internal control over financial reporting and compliance, the
selection and application of accounting principles, and the safeguarding of xsets. Additionally, it is
management's responsibility to follow up and take corrective action on reported audit findings and
to prepare a sununary schedule of prior audit findings and a corrective action plan.

                                                                                            to
As part of our engagement we may propose standard, adjusting, or correcting jounnl cnt~ies your
financial staternents. You are responsible for reviewing the enhies and understanding the nature of
any proposed entries and the impact they have on the financial statements. Further, you are
responsible for designating a qualified management-level individual to be responsible and
              for
acco~~ntalr,le overseeing these services.

You are responsible for management decisions and functions. As part of the audit, we will prepare a
draft of your financial statements, schedule of expenditures of federal and state awards, and related
notes. In accordance with Government Auditing Stmdards, you will be required to I-cview and
approve those financial statements prior to their issuance and have a responsibility to be in a
position in fact and appearance to n~altean informed judgment on those financial statements.
Further, you are required to designate a qualified management-level individual to be responsible and
accountable for overseeing our services.
City of Palatka, Florida
August 1 3,2007


You arc responsible for the design and implementation of programs and controls to prcvent and
detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the
govcrntnent involving (1) management, (2) employees who have siyiificant rolcs in iirten~al
control, and (3) others where the fraud or illegal acts could have a material cffcct on the fi~iancial
statements. Your responsibilities include informing us of your knowledge of any allegations of
fraud or suspected fraud affecting the government received in conmiunications from employecs,
fo~mier employees, gantors, regulators, or others. In addition, you are responsible for identifying
and ensuring that the entity complies wit11 applicable laws, regulations, contracts, agreements, and
grants. Additionally, as required by OMB Circular A-133, it is management's responsibility to
Collow up and take correction action on reported audit findings and to preparc a surnrnary scl~edulc
of prior audit findings and a corrective action plan.

Mailagcn~cnt responsible for establishment and maintenance of a process for tracking the status of
              is
audit findings and rccoinmendations. Management is also responsible for identifying for us previous
                                or
audits or othcr engagen~ents studies related to the objectives discussed in the Audit Objectives
section of this letter. This responsibility includes relaying to us corrective actions taken to address
significant findings and reco~nmendationsresulting from those audits or other engage~ncntsor
studies. You are also responsible for providing management's views on our cumnt findings,
conclusiosis, and recommendations, as well as your planned corrective actions, and the timing and
fonnat related thereto.

Audit Procedures - General

An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to
be examined and the areas to be tested. We will plan and perform the audit to obtain rcasonal>le
rather than absolute assurance about whether the financial statements are free of material
misst:ltcnlent, whcther caused by error or fraud. Our audit will include tests of transactions related
to major federal arid state award programs for con~pliance   with applicable laws and regulations a~id
the provisioiis of contracts and grant agreements. Because of ihe concept of reasonable assurance
and hecause we will not perform a detailed examination of all transactions, tlicre is a risk that
~i~aterialerrors, fraud, other illegal acts, or no~icompliancemay exist and not be detected by us. In
addition, an audit is not designed to detect errors, Fraud, or other illegal acts that are immaterial to
the finas~cial statements or to major programs. Howevcr, we will inform you of any ~natciialerrors
and any fraud that comes to our attention. We will also infomi you of any othcr illegal acts that
come to our attention, unless clearly inconsequential. We will include such matters in the reports
required for a Single Audit. Our responsibility as auditors is limited to the period covered by our
audit aud does not extend to matters that might arise during my later periods for which we arc no1
engaged as auditors.
City of Palatka, Florida                                                                   Page Four
Aup~st  13,2007


Our procedures will include tests of documentary evidence supporting the transactions recordcd in
the accounts, and may include tests of the physical existence of inventories, and direct confinnation
of receivables and certain other assets and liabilities by correspondence with selected individuals,
creditors, and financial institutions. We will requcst written representations from your attorneys as
part ofthe engagement, and they may hill you for responding to these iixpiries. At the cosiclusion of
our audit, we will require you to iiunish us a letter (commonly referred to as a managenicnt
reprcsentation letter) confirming your responsibility for your financial statements and certain othcr
items and matters related to them. By signing this engagement letter and furnishing a management
representation letter, you agree to indemnify us and bold us harmless for any liability and costs
arising from known misrepresentations by management.

Audit Procedures - Internal Controls

in planning and performing our audit, we will consider the internal control sufficient to plan the
audit in order to detenililie the nature, timing, and extent of our auditing procedures for tlie purpose
of expressing our opinions on the fixancia1 statements ,and on compliance with requiren~cnts
qqdicable to major programs.

We will obtain an understanding of the design of the relevant controls and whether they have been
plaecd in operation, and wc will assess audit risk. Tests of coiitrols may be pcrfomcd to test thc
effectiveness of ceslain controls that we consider relevant to preventing and detecting errors and
fraud that are material to the financial statements and to preventing and detecting misstatcments
resulting from illegal acts and other noncompliance matters that have a direct and material effect on
the financial statements. Tests of controls relative to tlie financial statements are rcquired only if
control risk is assessed hclow the maximum level. Our tests, if perfo~mcd,   will be less in scope than
would be neccssary to render an opinion on internal control and, accordingly, no opiniou will be
                                           issued pursuant to Govev~zrneizt
cxpressed in our report on internal co~itral                                Auditirzg Stundar-ds.

We will perform tests of controls to evaluate the effectiveness of the design and operation or
coutrols that we consider relevant to preventing or detecting matcrial noncompliance with
compliance requirements applicable to each major federal and state award program. However, our
tests will be less in scope than would bc necessary to render an opinion on those controls and,
accordingly, no opinion wili be expressed in our report on internal control issued pursuant to OMB
Circular A-133 and the Florida Single Audit Act.

An audit is not designed to provide assurance on internal control or to idcntiCy significant
de!iciencics. However, we will communicate any matters involving internal control and its operation
that wc consider to be significant deficiencies under standards established by the Amcrican Institute
of Certified Public Accountmts. We will also inform you of any nonreportable matters involving
intertial control, if any.
                                                                                          Page Fivc



Audit Procedures - Compliance

Our audit will be eonductcd in accordance with the sta~~dards referred to in the section titled Audit
Objectives. As part of obtaining reasonable assurance about whether the financial statements arc &ec
of material misstatement, we will perfom tests of the City of Palatka's compliance with applicable
laws and regulations and the provisions of contracts and agreements, including          agrccments.
However, the objective of those procedures will not be to provide an opinion on overall con1pliancc
and we will not express such an opinion in our report on compliance issued pursuant to Chvemnzent
         Sfnrzdarils.
Au~liiiiig

OMK Circular A-133 and the Florida Single Audit Act require that we also plan and pcrfonn the
audit to obtain reasonable assurance about whether the auditee has complied with applicable laws
and regulations and the provisions of contracts and grant agreements applicable to major programs.
Our procedures will consist of the applicable procedures dcscribed in the Complinrzce Sup~~ler~tt.rtts.
The puyosc of those procedures will be to express an opinion on the City of Palatka's compliance
with rcquircn~entsapplicable to major progranx in our report on compliance issued pursuaut to
OMI? Circular A-133 and the Florida Single Audit Act.

Audit Administration, Fees, and Other

We understand that your employees will assist in prepilring cash, accounts receivable, or other
confinnations we request and will locate any invoices selected by us for testing.

At the conclusion of' the engagement, it is management's responsibility to submit the reporting
package (including financial statements, schedule of cxpenditurcs of federal awards, suminary
schedule of prior audit findings, auditors' rcports, and a corrective action plan) along with thc
Data Collection Form to the designated federal clearinghouse and, if appropriate, to pass-through
entities. The Data Collection Form and the reporting package must be submitted within the
carlicr of 30 days after receipt of the auditors' reports or ninc months after the end of the audit
period, unless a longer pcriod is agreed to in advance by the cognizant or oversight agency for
audits. It is also management's responsibility to submit the reporting package pursuant to thc
                       Florida Single Audit Act. At the conclusion of the engagement, we will
ucquirernents of t l ~ c
provide information to management as to where the audit rcports and reporting packages should by
submitted and the number to submit.

The workpapcrs for this engagement are the prope~tyof Davis Monk & Company and constitute
coiitidential infom~ation.I-lowever, we may be requested to make certain workpapers available to
p n t i n g agencies pursuant to authority given by law or regulation. If requested, access to such
workpapers will be provided under the supervision of Davis Monk & Company pcrso~mel.
Furtl~cr~norc,  upon request, wc may provide photocopies of selected workpapers to granting
agcrrcies. They may intend, or decide, to distribute the photocopies or information contained thercin
to olhcrs, including other governmental agencies.
City of Palatka, Florrda                                                                    Pagc Fivc
A U ~ 13,2007
      D ~ ~



The workpapers for this engagement will be retained for a minimum of f i e years aficr the date thc
auditors' report is issued or for any additional period requested by granting agencies. If we are aware
thiit an awarding agency, pass - through entity, or auditee is contesting an audit finding, we will
contact the party(ies) contesting the audit finding for guidance prior to destroying the workpapers.

Our fees for these services will be as s~immarizedbelow. Our invoices for thesc fees will be
rendercd periodically as work progrcsses and are payable on presentation. In accordance with our
Ern1 policies, work may be suspended if your account becomes 30 days or more ovcrdue and will
not be resumed until your account is paid in full. Additionally, interest of 1-112% per month will bc
charged on past due accounts.

Our Sees will not cxcecd:




              *includes all fees required to implement the 't-islc assessment" standards

Our See quotes are based on anticipated cooperation from your personnel and the assumption that
uncxpccted circuinstances will not be encountered during the audit. If significant additional time is
necessary, we will discuss the reasons with you and arrive at a new fee estimate before we incur the
additional costs.

             sservices o~itside scope of this agreement, the fees will be negotiated separately
For additio~ml                the

C;ovc~-nment Au(Jitirzg Standards require that wc provide you with a copy of our most-recent quality
control review report. Our most recent peer review report accompanies this letter.

lhis contract contains a renewal provision. The City has the rizht, in its discretion, to extend this
contract for additional three-year terms beyond the initial three years.

In the event that we Pail to render accounting services for which we have bcen engaged, the City
may canccl and terminate this agreement upon the giving of 30 days public notice.
City of Palatka, Florida                                                                     Page Six
August 13,2007


Wc appreciate the opportunity to be of service to the City of Palatka and believe this letter
accurately sununarizes the significant terms of our engagement. If you have any questions, please let
us know. If you agree with the tenns of our engagement as described in this letter, please sign onc of
the copies and return it to us, and this letter will continue in effect until canceled by either party.




                                                          DAVIS MONK & COMPANY
                                                       CERTIFIED PUBLIC ACCOUNTANTS
                                                         AND BUSINESS CONSULTANTS


RESPONSE:

Thrs letter correctly sets forth the understandmg of
  City of Paiatka, Florida.
                                          Unmodified Peer Review Report



       To the Partners
       Davis, Monk & Company
         and the Center for Public Company Audit Firms Peer Review Committee

       We have reviewed the system of quality control for the accounting and auditing practice of Davis, Monk
       & Company (the firm) applicable to non-SEC issuers in effect for the year ended February 28, 2005.
       The Firm's accounting and auditing practice applicable to SEC issuers was not reviewed by us since the
       Public Company Accounting Oversight Board (PCAOB) is responsible for inspecting that portion of the
       Firm's accounting and auditing practice in accordance with PCAOB requirements. A system of quality
       control encompasses the firm's organizational structure and the policies adopted, and procedures
       established to provide it with reasonable assurance of complying with professional standards. The
       elements of quality control are described in the Statements on Quality Control Standards issued by the
       American Institute of Certified Public Accountants (the AICPA). The design of the system, and
       compliance with it, are the responsibilities of the firm. Our responsibility is to express an opinion on the
       design of the system, and the firm's compliance with the system based on our review.

       Our review was conducted in accordance with standards established by the Peer Review Committee of
       the Center for Public Company Audit Firms and included procedures to plan and perform the review that
       are summarized in the attached description of the peer review process. Our review would not necessarily
       disclose all weaknesses in the system of quality control or all instances of lack of compliance with it since
       it was based on selective tests. Because there are inherent limitations in the effectiveness of any system
       of quality control, departures from the system may occur and not be detected. Also, projection of any
       evaluation of a system of quality control to future periods is subject to the risk that the system of quality
       control may become inadequate because of changes in conditions, or that the degree of compliance with
       the policies or procedures may deteriorate.

       I n our opinion, the system of quality control for the accounting and auditing practice applicable to the
       non-SEC issuers of Davis, Monk & Company in effect for the year ended February 28, 2005, has been
       designed to meet the requirements of the quality control standards for an accounting and auditing
       practice established by the AICPA, and was complied with during the year then ended to provide the firm
       with reasonable assurance of complying with applicable professional standards.



                                                                  Michael L. Cecere, CPA

       luly 27, 2005




11801 Research Dr.                       Ph: (386) 418-4001                        Fax: (386) 418-4002                 Horwath
Alachiia, FL 32611                       E-mail: cpamerica(~cparneric~.org         www.cpameiica.org                   ~
                                                                                                                ,stWtp~k   / / h ~ , e
NOTE: Regular City Commission meetings are held on the 2ndand 4'hThursdays of the
month at 6:00 p.m. This request form, together with any attachments or backup material
that that would help the Commission to better consider your request, should be submitted
to the City Clerk's office no later than 5:00 p.m. on the Wednesday, a week prior to
the next regularly scheduled Thursday City Commission meeting. Meeting dates
are subject to change. Please verify the closing date for agenda items with the Clerk's
office.

Name of Individual, Organization or Group making presentation or request:

(blef Gdry Getchell / PaLatka Pollce DeparLment

Name of Individual making presentation or request, if different:

Chref Gary Getchell

                     Department
Address Palatka Pol~ce

      Phone 329-0115
Dayt~me                                                         Home ph                                            Fax



Requested meeting date for Agenda Item:                                                       September 13,2007

-Request for Commission Action or -Presentation Only;
X                                                                                                        no action required Subject

Matter you wish to address:

Transfer funds from the Forfeiture Fund to the Expense Account for use on drug

investigations.



Commission Action Requested, i f any:

Authorize transfer of funds from Forfeiture Account to Expense Account for drug

investigations, $1500.00. This is an allowable expense from the Forfeiture Funds.




. . 'K!. I \!; .'. . . %I CI:
 :. ?   ! I              :
                                .:
ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE C I N COMMISSION WITH RESPECT TO ANY MAiTER CONSIDERED AT
                                  RFCO'I? or i.,. H O C C ~ N G S.NU
                                                        P                /
                   2 . . : ! :u , S .S '.+All!. !.n .:r. h ~ r O QF.Z,.*FS
                                                                  2
                                                                                 > L C - :'.%>(:SF    ~ I A V "EL'. rv .~SI.'HE IPIAT A . ! K B A I . ~ '
                                                                           ' 4 l t h T \ I O \ Y Ah? F . !3~h:'F .I:!n I.:? Ci? ' 1 . f - A?.%\. S I:
                                                                                                                                                    :
 . .         :.
              -1 . .



PERSONS WITH DISABILITIES REQUIRING ACCOMMODATIONS IN ORDER TO PARTICIPATE IN THIS MEETING SHOULD CONTACT THE CITY
I t i
To:    City Commission & Staff
                                                        D CITY OF PALATKA
                                                          Betsy Jordan Drlggers
                                                          C~tyClerk
                                                          201 N 2"* Street
                                                          Palatka FL 321 77
                                                          Phone 386-329-0100
                                                          e-mail betsv@mailabso net




From: Betsy Driggers, City Clerk
Date: 911 012007
Re:    Code Enforcement Board Appointment



Pat A. Wilson's term on the Palatka Code Enforcement Board expires on
September 30, 2007. This member has returned her application indicating her
desire and willingness to serve another byear term in this capacity.

Mrs. Wilson holds the position of member with Professional Real Estate
Experience. This term expiration was advertised, and there were no other
applicants.

Her attendance record is attached

Commission Policy calls for applicants' interviews at the commission meeting prior
to appointments. Since this was the sole applicant for this position, and is an
incumbent member, it is Staffs recommendation to waive the '2"* meeting
requirement and reappoint Mrs. Pat Wilson to the Palatka Code Enforcement
Board.
                                      CITY OF PALATKA
                               BOARD REAPPOINTMENT REQUEST

I w i s h t o apply for reappointment to the                                                     Board.
  understand that I will continue to serve                                                       d.

MEMBER:       & /q'          k)i/y,y,
                                  .                             # of years' prior service:    -7
Residence                                                              Phone:3&; -324-        7734,




                                           am indicating mv desire to be reaooointed to the advisorv
                                                        -
board upon which I currently serve. I also agree and understand that this dbcument becomes a pait
of the official records of the City of Palatka, and I hereby certify that a l l the information contained
herein is true, to the best of my knowledge. I also understand that, if appointed, the State of Florida
may require me to fil a financial disclosure with the Putnam Co. Supervisor of Elections each year
covering-qy term of Zpgintment.




Chairman/Director::    Please return this form, together with a c o p y o f this member's
attendance record, to Betsy Driggers, City Clerk, 201 N. 2"d Street, Palatka, Florida.

CHAIRMANIDIRECTOR'S COMMENTS (if any)




              Chairman'slDirector's Signature
                                                         CITY OF PALATKA
                                                         Betsy Jordan Driggers
                                                         City Clerk
                                                         201 N. 2""treet
                                                         Palatka FL 321 77
                                                         Phone: 386-329-0100
              -.                                         Fax: 386-329-0106
                                                         e mall betsv@ma~l qbso net




To:    City Commission
From: Betsy Driggers, City Clerk
Date: September 10, 2007
Re:    Palatka Code Enforcement Board Appointmentllnterview



Per City Commission policy, the City advertised that the Commission was seeking
applicants for appointment to the Palatka Code Enforcement Board.

Mr. James P. Culbreth has applied for appointment as Alternate member of the
Code Enforcement Board. He is a former City of Palatka Code Enforcement officer
and is the sole applicant for this position.

Policy calls for applicants' interviews at the commission meeting prior to
appointments. Since Mr. Culbreth is the sole applicant for this position, and is
well qualified to hold this office, it is Staff's recommendation to waive the 20d
meeting requirement and appoint Mr. James Culbreth to fill the vacant
Alternate position for a partial term on the Code Enforcement Board, term to
expire September 30, 2009.
                       CITY OF PALATKA ADVISORY BOARD APPLICATION
 wish t o apply for appointment to the            CODE ENFORCEMENT                       Board.
I understand that, if appointed, Iwill serve in a volunteer capacity o n this advisory board.

APPLICANT:                James P. Culbreth                                                      ( M u ~ be at least 18 yrs. old)
                                                                                                         t
Residence                                                                               Phone: 366-325-7697
(911 *ddress)             807 South 15th S t . , Pdlatkd, FL 32177                      Fax:

Business Name                 Florida Department o f Children & Families Phone: 386-323-2501
& Address                     600 College Road, P a l a t k a , FL 32177 Fax:   386- 329-2502
( ' t Rt:sidents or hzrsiness/j,ropcry owners ill he given j v ~ f i r e n c ewhen horrrd niemher re.si(/enc):l, not .speclfic.d
 (iy                                                                                                          i,s
hi rrrrlute or c11yonhnuntei
Preferred Mailing Address: bG7 South 1 3 t h S t . , Pa 1a tka , F 32177        L

E-mail: j a m e s c u l b r e t h @ d c f. s t a t e . f l . u s   Daytime Phone: 386-329-2501

PROFESSIONAL QUALIFICATIONS (include occupation -attach additional sheet if necessary)
    Occupation: Senior Attorney, DCF
    Member o f : t h e Florida Association o f Code Enforcement; t h e Florida Bar Associat-
    i o n ' s C i t y , County, & Local Government S e c t i o n , i t s Government Lawyers S e c t i o n ;
    a n d the Floridd Municipal Attorneys Association.


OTHER COMMENTS OR INFORMATION:
    Served a s a City of Palatka Code Enforcement O f f i c e r (2006-2007); S u c c e s s f u l l y
    completed t h e Level 111 course of Legal Issues i n Code Enforcement a t t h e Univer-
    s i t y o f Central Florida i n Orlando ( 2 0 0 7 ) . Also w i l l i n g t o s e r v e as a1 t e r n a t e .
AGREEMENT: by filing this document, I agree and understand that this document becomes a part
of the official records of the City of Palatka, and I hereby certify that all the information contained
herein is true, to the best of my knowledge. I also understand that, if appointed, the State of Florida
may require me to file a financial disclosure with the Putnam Co. Supervisor of Elections within
thiftR30) days of,qy apointment, and each year thereafter, covering my term of appointment.
                               ORDINANCE NO. 07 - 13

                                             entitled

               AN ORDINANCE LEVYING TAXES FOR THE YEAR
               2007 T O RAISE THE NECESSARY REVENUE TO
               DEFRAY THE EXPENSES OF THE CITY OF
               PALATKA FOR THE FISCAL YEAR 2007-08.

       WHEREAS, by general law of the State of Florida, all ad valorem taxes are
assessed and ealleeted by the County; and whereas, the Property Appraiser of Putnam
County, Florida, has submitted the Tax Roll for the year 2007 and, whereas, it is
necessary that the City Commission of the City of Palatlia certify the millage levy for
the City of Palatka for the year 2007 to the Tax Collector of Putnmn County, Florida,
and the Board of County Commissioners of Putnam County, Florida.
       NOW, THEREFOIIE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF
PALATKA, FLORIDA:
       Section 1. That the City of Palatka does hereby levy for municipal purposes on
d l the Real and Personal prcrperty within the limits of the City, except homestead and
other property exempt under the Constitution and laws of the State of Florida and the
Ordinances of the City of Palatka, for the tax year 2007 to raise the necessary revenue
to defray the expenses of the City, for the General Fund for the operatiug expenses of
the City, eight point five (8.50) mills on the dollar of valuation on the assessment roll of
property within the City of Palatka. This represents a minus one point seven seven
percent (-1.77%) decrease over the rolled back millage.
       Section 2. Said millage rates are hereby certified to the Property Appraiser of
Putnam County, Florida, and to the Board of CounQ <'ommissioners of Putnam
County, Florida, and a certified copy of this ordinance shall he delivered by the City
Clerk to said Property Appraiser and Board of County Commissioners.
       Section 3. If any of the provisions of this ordinance, or the application tilereof,
shall be held to he invalid, such invalidity shall not effect other provisions of this
ordinance which may be given effect without the invalid provisions, and to sue11 end the
provisions of this ordinance are declared to he severable.
        Section 4. This ordinance shall take effect immediately upon its final passage,
 and a copy hereof shall be published one time in a newspaper of general circulation
 within the City of Palatka within ten (10) days after final passage hereof.
     PASSED AND ADOPTED this           7h
                                      2 ' day of Septcmher, 2007.
                                     CITY OF PALATKA. FLORIDA


                                     By:
                                            Its MAYOR
ATTEST:



CITY CLERK
                                                          TAX INCREWTENT ADJUSTMENT WORKSHEET




                           Year:         2007                  .

                           Count).: ..
                                     .   Putnam
                           PrincipalAuthority         City of Palatka
                           Taxing Authority:-_        City of Palatka                                     Community RedevelopmentArea:                          Downtown


(1)    Tax increment Value in Current Year                                                                                                                    24,936,061
                                                                                                                                                            $ -.                                   (1)

(2)    Tax iircrernent Vaiue in Previous Year                                                                                                               $    23,230,205                        (2)



! dc hereby ierUfy the values shown herein to be conecl to the best of my knowledge and belief.                                           ss my hand and oficiai signature at
                                                                                     27th
               - Palatka
                                                                                                                                                                (Month, and Year)
                                                        , Flonda, this the




                              Do NOT complete both.

( 3 ) if the muorrt to he paid to the redevelopmenttrust fund IS BASED on a speollc proportion of
      the %X increment value"
       (3)a    Enter the proportion on which the payment is based. If the payment is equal to
               the luii millage times the increment vaiue, enter 100%...........................................................................                                      95-     % (3)a
       (3)b    Dedicated Increment Value                                                                                      .$              .
                                                                                                                                             ..
                                                     (3)a x (1).................................................................................... .                23   .6 8325.8                (3ib
       (3)c    A~roirni Payment to Redevelopment Trust Fund in Previous Year ...................................................
                      of                                                                                                       $                                                    _
                                                                                                                                                                              19n:~~4              (W
( 4 ) ifthe amour* to be paid lo the redevelopmenttrust fund IS NOT BASED on a speclftc proportion af
       the tax inrmment value"

       (4)d    Amolmt of Payment to Redevelopment Trust Fund in Previous Yea                                                                            $                     -                    (4b
       L,4}b   Prior. Year Operating Millage Levy             Fwm DR-l.20, line (9                                                                      8                           - per $1000 (4)b
       (4)c    iaxes Levied on Previous Year Tax Increment Value                        (2) x (4)b divided by 1000 ...............................
                                                                                                                                               $                                              - Pic
                                                                                                                                                                                               .
       (11 Previous Year Payment as Proportion of Taxes Levied an Increment Value
        41
               (4)a divided by (4)                                                                                                                      -                                     Oh   (4)d
       (4)e    iDedicaled Increment value [4)d x (1)                                                                                                    $                                 .
                                                                                                                                                                                          -        (4)e


1 do hriahy cerlitv the calculations, rnlllages and rates shown herein to be correct to the best of my knowledge and belief, WITNESS my hand and oMicial
signature at                a.iJE&?L!!.@brida,             this the     3 1s t                      d a y o f July, 2 0 0 7                -JMOR~II,   md
meri



                                                                                                               201 N.              2 n d St., Palatka, FL 3 2 1 7 7
                                                                                                                                                ad dies^ a i Physmi Laratmr


2ai N
    ,                ~.WI     street_-s s
                                 Maifxsg 8 w i ~
                                                                            -                  -.             Allen R. Bush, City Manager
                                                                                                                                                  N a m dCoOwn P e m o



                    d h r ida 3 2 1 7 7
                    city                                       St&                     rip
                                                                                                               386-329-0100
                                                                                                                                   Phaos*
                                                                                                                                                                       386-329-0106
                                                                                                                                                                                  Fa* #
                                                                                                                                                                                                   -
                                                                         S E E INSTRUCTIONS ON REVERSE SIDE
                                                    TAX INCREMENT ADJUSTMENT WORKSHEET




                                                                                                                                                                 8,195,759
(I)     lax lnciernenl Vaiue in Current Yea                                                                                                                     -.-...-_____-                            (1)
() Tax increnient Value in Previotis Year
 2                                                                                                                                                               8,044,284                               (2)



i do hereby carlify the vaiues shown berein to be correct to the best of my knnwledge and belief.                                       ess my hand and ofilcial signalure at

                  2datka                         , Florida. this the
                                                  ,                        -                                                                                    (Month, and Year).




                           Do NOT complete both.

( 3 ) illhe amount to be paid ta !he redevebpment trust fund IS BASED on a speafic proportion of
      the lax lnciernenl valuem

        @)a Enter the proportian on which the payment is based. If the payment is equai to
               (he Mi millage tiroes the h e w n t value, enter lGG"'                                                                                                                      95       %(.?)a
        (3)b   Dedicated increment Value      (3)a x (1).............................................................................................   $
        (3)c   Amount of Payment to Redevelopment Trust Fund in Previous Yea
(4)     if tlie mount l be pakd to the redevebpmenlWusl fund IS NOT BASED on a s p d c proportran of
                      o
        the tax !ncrement value"

        ( $ a 8Qnaiinlof
         ")             Payment to Relevebpment Trust Fund in Prev~ousYea                                                                                                                   --           (4)a
        (R)h Prior Year Operaling MiEiage Levy Fern DR.420, iifie (9)                                                                                                                  per $1000 (4)b
        (4k ?axes Levied on Previous Year Tax Increment Value                       (2) x (4)b divided by I000 ............................... S                               .                         (4)~
        (4jd   Previoiis Year Pa
               (4)adivided by (4                                                                                                                                                                -   % (4)d
        ( l lie6lfilLed increnientvatue (4)d x (I
         4e                                                                                                                                                 .                  .                    .-   (*l)e


I do hereby ~ e i t i i y calculations, miitages and rates shown herein to be correct lo Me best of my knowiedge and belief, WITNESS my hand and official
                        !he
                                     ta.
s i g i i a t u i t ~ ~ a ~ .p~u~ n a m CO Florida, this the             31st                       dayof J u l y s   2007          .-   -- acid (Monin.
Year)




                                                                                                          -0 1 N. 2 n d S t . , of Physical Lacalma , FL 3 2 1 7 7
                                                                                                           2
                                                                                                                         Addies*
                                                                                                                                   Palatk




.-gaiatka , -Florida                     32177                                                                386-329-0100                                            386-329-0106                        ..
                   city                                  slaw                      ZiP                                             Phoosn                                          Fax 4

                                                                    SEE INSTRUCTIONS ON REVERSE SIDE
                                       PrincipalAuthoflty        City of Palatka -
                                       Taxing Authority:                     Of ..........         .         Community Redevelopment Area: . -
                                                                                                                                                             North. Wistoric
                                                                                                                                                                 ..
                                                                                                                                                                  ..     _


              ( I ) Tax Ii?cr6?nlent
                                   Vaiue in Current Yea
              )       Tiin lrcrement Value in Previous Yea



                                                                                                                                                 hand and oRual signature at

...............                    Palatka                           , Florida, this the                                                            -(Manth,         and Year).




              ( 3 ) if the amolint LO bE: pard to the redevelopmenl trust fund lS RASED on a specific proponion oi
                    the "WV iiicremenl valuen

                      (3ia   Enter the proportion on which the payment is based. If the payment is equal to
                             tho full millage hmes the increment value, enter IOOY                                                                                                  -
                                                                                                                                                                                    .       95      1
                                                                                                                                                                                                   " 0 (3)a
                      (3)b   Dedicated IiicremenlValue         (3)a x ( 1                                                                             $                                                 (3)b
                       3c
                      1)     Amount of Payment to Redevelopment Trust Fund In Previous Yea                                                            $                     7   ,                   . (3)c
              (4) It tlre amount to be paid to the redevelopment trust fund IS NOT BASED on a specific proportion of
                  tile -tax increment value":
                      (4)a   Amount of Paymenl to Redevelopment Trust Fund in Previous Yea                                                                                                  - @)a
                      (4)b   Piicu Yea p i i n g Miilage Levy Form DR420, line (8)                                                                                                      per $1000 (4)b
                      (Rlc   Taxes Levied on Previous Year Tax Increment Value                (2) x (4)b divided by 1000 ........................... . $                                            . i4)C

                      (4)d   Previous Year Pay
                             (4)a divided by (4)                                                                                                                                                   % (4)d
                      (4)e Dedicated Increment Vaiue (4)d x (1)                                                                                       $    --                           .               i4)e


              1 do hereby certify Uie calcuhtmns, miliages and rates shown herein lo be correct to the best ot my knowled e and beiief WITNESS my hand and oflicial
              signature at &,&                                         [+lorIda, lhls the    31S       t                        day of    JU Y , 20b7                                       -. (Mraill,, aotl
              Yrvrl



                                                                                                                 201 N. 2nd St., Palatka, FL 3 2 1 7 2
                                                                                                                                               Address at Physical Lom(an


                  2 0 1 N" 2 ~ 1 S t r e e t                                                  --                 Allen R. Bush, City PemOn    Manager
                                                   Ma,llog Address                                                            NomR Of Soniaci


                                 ,
                               actiy   F l o r i d a 32177                                                       386-329-0100                                     386-329-0106
                                                                           S M               rip                                   Phane it                                     ss" #

                                                                                  SEE INSTRUCTIONS ON REVERSE SIDE
                                                                                                                                                                                                      DR-420
                                                               CERTIFICATION OF TAXABLE VALUE                                                                          FOR DOR USE ONLY
                                                                                                                                                                                                      R. 06107
                                                                                                                                                          cty:   -            .
                                                                                                                                                                           . ..
                                             2007                                                                                                         Tn: .                           ..
                                                                                                                                                                                      .- ... -
                     1       year                                                   --
                             County   - Puttnam                   -.

                             Pfln~paiAuUiority.-City               of Palatka                                               L L
                                                                                                         Taxing Authority: - &                               J&..&&%~L

(1)      Ciirrent Year Taxable Vaiue of Real Pmprty for Operating Purpose                                                                                                -67                               (1)
(2)      Current Year Taxable Value of Personal Property for Operating Purposes ......................                       .
                                                                                                                             .                                   $   6         6 s 097 363                 (2)
( 3 ) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes                           ...    $                                                     985,867                      (3)
(4)   Current Year Gross Taxable Value for Operating Purposes (1)+ (2)1 (3) = (4)                                                                                        432,074,197                       (4)
(5) Ciirmnt Year Wet N w Taxable Value
                           +Additions + Rehabilitative improvements IncreasingAssessed Value
      (New C o ~ ~ s t r ~ ~ t i o n
      El), A l Least 100% *Annexations + ToIal Tangible Personal Property Taxable Value In Excess
      OI liS% of the Previous Year's Total Tangible                                                                                                                                             . .        (51
(6) Current YearAdjusted Taxable Value (4) - (5                                                   ......................$                                                425.8252362                    . (6)
                                                                                                                                                                                                        .
(7)      Prior Year FlNALGmssTexaMe Vabe (From                                                                                                           ......$         424.05029fi                       (71
(81      Errler number of Tax Increment Value Wofisheets (DR420TlF) attached (If none, ente
I do   hereby certify the values shown herein to be correct to the best of my kno                                                                             and official      signature
d C                         Palatka                                          Florida, this the                                                                       t Y,
                                                                                                                                                             , ~ ~ ~end h * ~ ~ ) .




(9)  Prior Year Operating Millage Levy ....................... ...............                                            . .......................... 5             -            8. 6 5 per $1,000 (9)
(10) Pl.ioi Ywar A6 Valorem Prwaeds (7) x (9).......................... .      .
                                                                               ..............................................................  .......... $
                                                                                                                                                    ~                             .
                                                                                                                                                                                3 6 6 8 ,0 3 8      (10)



(12)     Adlusted Prior Year Ad Valorem Proceeds (10)        (11)        -                                   ..........
                                                                                            ................................ $                                       - ,389i950
                                                                                                                                                                      3                                    (12)
if?)
(14)
         Dedir;ated increment Value, if any: Sum of either line (3)b or (4)e for all DR420TlF forms ............................. $
         ~djusieo  Current year Taxable Value (6)-  (13)                                                                     .
                                                                                                                                                                            3 4 ,1 2 9 8 2 0
                                                                                                                                                                          3 9 L. 7 4 5 5 4 2
                                                                                                                                                                                            .
                                                                                                                                                                                            .              (13)
                                                                                                                                                                                                           (14)
(15)     Current Year Rolled-Back Rate (12) divided by (14)                                                  . ....................................................
                                                                                                                                                               $                8 . 6534per$t,OOO          (15)
(re)     Ciirrenl Y e a r Proposed Operating Millage Rate                                                                                                        $               X 5            per $1,000 (161
(17) Check TYPE of Principal Authority (check one)                                                                 C]      Independent Sp. Dist.




                                                                                                                                            ..... .... ,,,.,.....$ .                                       (2.2)



                                                                                                                                                                      - ., ? &L
                                                                                                                                                                     - 3.L & l .                           (25)

         irii Dcpendenl Districts, and MSTUs if any. Sum of line (16) x line (4) from all Form DR420s.................... $
                                                                                                                       .....                                                    2 :6 7 7 ;6 2 1
(77) Current Year Proposed Aggregate Millage Rate: (26)divided by
 21
(8       Current Year Proposed Rate as a Perc
                                                                                                                                                                                 8 5  .                 . (26)
                                                                                                                                                                                                per $1,000 (27)

                                              -
         [(Line 27 divided by line 24) 1OO] x 1                                                                                                                                 - 1.7z
Dato. Tiins and Piece of the First PublicBudget Hearing:SePt.                                13.      2007,               6 PM,          2 0 1 N 2nd S t .                        . P a l a t k a ,2 1FL
                                                                                                                                                                                                3 77
                                                                                                                                                                                                       % (28)


1 do tiereby certify the inillages and rates shown herein to be wnect to the best of my knowledge and beiief, FURTHER. I certii ma1 all millages comply
with tire provisions of Section 200.185and 200.071 or 200.081, F.S. WITNESS my hand and official signature at Palatk&,-P~tnam                     QXxida.
this                &-
                  3 t-                     dayof J u h . 2 0 0 7                           (Mona, and Year)



                                                                                                              2 0 1 N.             2nd         St,         Palatka,                   FL 3 2 1 7 7
                                                                                                                                                  Address oi Phnksi Localton

1.2a..L.._2ndS t r e &                                                                                       A l l e n R.                Bush, C i t y Manaqer
                                         MesiinpAddras                                                                                              Name UICmtact Psison

  Ea&-tk"s,                 F l o r i d a 32177                                                            386-329-0100                                                        386-329-010~_-
                     city                                        SLsaa                 ZIP                                          Phone #                                               Fax #
                                                                          SEE INSTRUCTIONS ON REVERSE SIDE
                               ORDINANCE NO. 07 - 14

                                        entitled

              AN ORDINANCE OF THE ClTY OF PALATKA. FLORIDA.
              MAKING AN APPROPRIATION OF MONIES FOR THE
              OPERATING EXPENSES OF THE ClTY OF PALATKA
              FOR GENERAL ADMINISTRATION OF THE SEVERAL
               -    .-
              GOVERNMENTALDEPARTMENTS OF THE CITY, AND
              FOR CONTRIBUTING TO THE SEVERAL SINKING
              FUNDS OF THE ClTY TO PAY INTEREST ON AND
              PROVIDE FOR THE RETIREMENT OF THE
              OUTSTANDING BONDS AND OTHER FIXED
              OBLIGATIONS OF THE CITY, AND FOR PALATKA GAS
              AUTHORITY, FOR AND DURING THE FISCAL YEAR
              A.D. 2007-08.


       BE IT ENACTED BY THE PEOPLE OF THE ClTY OF PALATKA:

        Section 1. Thatthe sum of Nine Million, Four Hundred Forty-FourThousand, Six
Hundred Seventy-Three and 001100 Dollars ($9,444,673.00) is hereby appropriated to
the GENERAL FUND of the City of Palatka for the general operation and administration
of the several governmental departments of the City for and during the fiscal year 2007-
08, a detailed breakdown and accounting of which is set forth in the itemized Budget of
the City as adopted by the City Commission and which is on file in the office of the City
Clerk.

        Section 2. That the sum of Sixty-Five Thousand, One Hundred Sixteen and
001100 Dollars ($65,116.00) is hereby appropriated to the Street lmprovement Bond of
2000 Sinking Fund of the City of Palatka to be paid into said Fund during the fiscal year
A.D. 2007-08 from net revenues derived from the non ad-valorem revenue and from the
City of Palatka's franchise to Southern Bell Telephone and Cable TV during the fiscal
year A.D. 2007-08 to pay the principal of Road lmprovement Revenue Bond of the City
of Palatka, Issue of 2000, maturing in the year 200712008 and to pay interest on said
issue of said Road lmprovement Revenue Bond payable in said year as required by the
ordinances of the City of Palatka.

        Section 3. That the sum of Four Million, One Hundred Sixty-Eight Thousand,
Five Hundred Seventy-One and 001100 Dollars ($4,168,571.00) is hereby appropriated
to the UTILITY FUND of the City of Palatka for the general operation and maintenance of
the several utility departments of the City, for and during the fiscal yearA.D. 2007-08, a
detailed breakdown and accounting of which is set forth of the itemized budget of the
City as adopted by the City Commission and which is on file in the office of the City
Clerk.

        Section 4. That the sum of Five Hundred Seventy-Four Thousand, Five Hundred
Seventy-Eight and 001100 Dollars ($574,578.00) is hereby appropriated to the Utility
Revenue Bond Certificate Sinking Fund of the City of Palatka to be paid into said Fund
during the fiscal year A.D. 2007-08, from new revenues derived from the operation of the
                                            1
municipal water and sewer works system after a sufficient amount to provide for the
reasonable current expenses of the operation, maintenance and repairs to said Water
and sewer works system during the fiscal yearA.D. 2007-08 is first set aside to meet and
pay the principal and interest of the Water and Sewer System Improvement and
Refunding Revenue Bonds, Series 1998, maturing in the yearA.D. 2007-08, and to pay
interest on said issue of said Utility Revenue Bond Certificates payable during the said
year and for the maintenance of said Utility Revenue Bond Certificate Sinking Fund to
pay interest on and for the ultimate retirement of the Utility Revenue Certificates of said
issue as required by Ordinance of the City of Palatka and if and to the extent that the
said net revenue herein appropriated from said municipalwater and sewer works system
may prove insufficient to pay the amount of money in this section appropriated to said
Utility Revenue Bond Certificate Sinking Fund to be paid into said Fund during the fiscal
year A.D. 2007-08 from the proceeds of the Ten Per Cent (10%) Utility Excise Tax
imposed by the City of Palatka for the fiscal year A. D. 2007-08 to be paid by the
purchasers of every purchase of electricity, metered and bottled gas, fuel oil, and
telecommunications service sold within the corporate limits of the City during said fiscal
year.
         Section 5. That the sum of Eight Hundred and Seventh-Four Thousand, One
Hundred and 001100 Dollars ($874,100.00) is hereby appropriated to the Golf Course
Fund of the City of Palatka for the general operation and maintenance of the Golf Course
of the City, for and during the fiscal year A.D. 2007-08, a detailed breakdown and
accounting of which is set forth in the itemized budget of the City as adopted by the City
Commission and which is on file in the office of the City Clerk.

        Section 6. That the sum of Sixty-Five Thousand, One Hundred Sixteen and
001100 Dollars ($65,116.00) is hereby appropriated to the Golf Course Revenue Bond of
2000 Sinking Fund of the City of Palatka to be paid into said fund during the fiscal year
A.D. 2007-08 from net revenues derived from the operation of the Municipal Golf
Course, after a sufficient amount to provide for the reasonable current expenses of the
operation, maintenance, and repairs to said Municipal Golf Course, and from revenues
derived from the City of Palatka's franchise to Southern Bell Telephone and Cable TV
during the fiscal yearA.D. 2007-08 is first set aside, to meet and pay the principal of Golf
Course Revenue Bonds of the City of Palatka, issue of 2000 maturing in the year 2007-
08, and to pay interest on said issue of said Golf Course Revenue Bond certificates
payable during said year and for the maintenance of said Golf Course Revenue Bond of
2000 Sinking Fund to pay interest on and for the ultimate retirement of the Revenue
Certificates of said Issue as required by Ordinance of the City of Palatka.

      Section 7. That the sum of One Million, Five Hundred Seventy-Eight Thousand,
Seven Hundred Sixty-Eight and 001100 Dollars ($1,578,768.00) is hereby appropriated to
the Sanitation Fund of the City of Palatka for the general operation and maintenance of
the Sanitation Department for and during fiscal year 2007-08, a detailed breakdown and
accounting of which is set forth in the itemized budget of the City as adopted by the City
Commission and which is on file in the office of the City Clerk.

       Section 8. That the sum of Three Million, Six Hundred Eighteen Thousand, Eight
Hundred Twenty and 001100 Dollars ($3,618,820.00) is hereby appropriated to the Kay
Larkin Municipal Airport Fund of the City of Palatka for the general operation and
maintenance of the Kay Larkin Municipal Airport Department for and during fiscal year
2007-08, a detailed breakdown and accounting of which is set forth in the itemized
budget of the City as adopted by the City Commission and which is on file in the office of
the City Clerk

       Section 9. That the sum of One Million, Seven Hundred Sixty-Eight Thousand,
Three Hundred Three and 001100 Dollars ($1,768,303.00) is hereby appropriated to the
Palatka Gas Authority operation fund from monies collected by the Palatka Gas Authority
operation fund from monies collected by the Palatka Gas Authority for the sale of Natural
Gas during the fiscal year 2007-08.

        Section 10. That the appropriations to the General Fund in Section One (1)
hereof shall be paid into said funds from monies accruing to the City from ad valorem
taxes levied for the year 2007 by the City for such purposes, and any and all other
monies accruing to the City during the fiscal year 2007-08 not appropriated, earmarked
or accruing on account of a tax levied for another specific purpose, shall accrue and be
paid to the General Fund of the City and subject to expenditure for municipal purposes
not inconsistent with the law and the provisions of this Ordinance; that the appropriation
for Street Improvement Bond Sinking Funds in Section Two (2) hereof shall be paid into
said funds during the fiscal year 2007-08 at monthly intervals from monies accruing to
the City from the sources and under the terms, conditions, and provisions set forth in
Section Two (2) hereof; that the appropriation to the Utility Fund in Section Three (3)
hereof shall be paid into said fund from monies collected by the City from the utility
revenues during the fiscal year 2007-08, and shall be paid to the Utility Fund of the City
and shall be subject to expenditure for municipal purposes in connection with the
operation and maintenance of the utilities of the City not inconsistent with the law and the
provisions of this Ordinance; that the appropriation for Utility Revenue Bond Certificate
Sinking Funds in Section Four (4) hereof shall be paid into said funds during the fiscal
year A.D. 2007-08 at monthly intervals from the monies accruing to the City from the
sources and under the terms, conditions, and provisions set forth in said Section Four (4)
hereof; thatthe appropriation to the Golf Course Fund in Section Five (5) hereof shall be
paid into said fund from monies collected by the City from the Golf Course revenues
during the fiscal year 2007-08, and shall be paid to the Golf Course Fund of the City and
shall be subject to expenditure for municipal purposes in connection with the operation
and maintenance of the Golf Course of the City not inconsistent with the law and
provisions of this Ordinance, that the appropriation to the Golf Course Revenue Bond of
2000 Sinking Fund in Section Six (6) hereof shall be paid into said fund from the monies
accruing to the City from the operation of the Municipal Golf Course and certain
franchise revenues during the fiscal year 2007-08; that the appropriation to the
Sanitation Fund in Section Seven (7) hereof shall be paid into said fund from monies
collected by the City from Sanitation revenues collected during the fiscal year 2007-08
and shall be subject to expenditure for municipal purposes in connection with the
operation and maintenance of the Sanitation Department of this City not inconsistent with
the law and provisions of this Ordinance; that the appropriation to the Kay Larkin
Municipal Airport Fund in Section Eight (8) hereof shall be paid into the said fund from
monies collected by the City from Kay Larkin Municipal Airport revenues collected during
the fiscal year 2007-08 and shall be subject to expenditures for municipal purposes in
connection with the operation and maintenance of the Kay Larkin Municipal Airport
Department of this City not inconsistent with the law and provisions of this Ordinance;
that the appropriation for Palatka Gas Authority in Section Nine (9) hereof shall be paid
into said fund from monies accruing to said Palatka Gas Authority from funds collected
by said Authority from sale of natural gas.

       Section 11. That the sum of Eight Hundred Sixty Thousand and 001100 Dollars
($860,000.00) of "Better Place" Funds collected by the City of Palatka from the
"Discretionary Sales Surtax" shall be paid into an account for purposes set aside by the
City Commission.

       Sectionl2. That the sum of Five Hundred Eighty-Two Thousand, Eight Hundred
Eighteen and 001100 Dollars ($582,818.00) of "Tax increment" funds shall be paid into a
"Redevelopment Trust Fund" for purposes set aside by the Downtown Redevelopment
Agency.

       Section 13. That the sum of Five Hundred Thousand, Six Hundred Eighty-Two
and 001100 Dollars ($500,682.00) shall be collected and the amount of Four Hundred
Eight-Nine Thousand, Nine Hundred Eighty-Two and 001100 Dollars ($489,982.00)from
Community Development Block Grant shall be used for the Neighborhood Revitalization
Project. The remaining balance shall be paid into an account for purposes set aside by
the City Commission.

       Section 24. This Ordinance shall take effect immediately upon its final passage.


       PASSED AND ADOPTED this 27th day o September, 2007.
                                         f


                                            ClTY OF PALATKA, FLORIDA




                                            By: ITS MAYOR
ATTEST:




ClTY CLERK
                                            CITY OF PALATKA
                        CITY COlVIMlSSlON AGENDA REQUEST




      NAME: Kenneth Venables. General Services Director


   uested City Commission Meeting Agenda Date: September 13, 2007


    ect:        Pride of Palatka, River Queen II River Boat Presentation


 ction Requested: Take appropriate action as requested by Vice Mayor Brown to
a low the project to move forward as funds become available.

                ),
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                     :,./ C..'
                        1
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   nature   .
            1
            y          c.
                        .   .    :..
                                (,.R          k{..,Lu
                                                    ..3       Date September 10, 2007



     COMMISSION ACTION:


   nature: -                                                  Date
                  atkke City Commission has discussed from timc to ti




         veal?lizesthe promise ofthat Grant and Secretary Mioeta's comment. As set forth in
         el service will be provided on a daily basis that will allow Floridians and visitors to see
       &em an are&5i~cessibIe  only by boat and re aining i.n much e primeval state that
        en 'rin~ucuan Indians were the only inliahitarrts and later when the Union Gunshi
Cimarrm fired at Confederate Cavalry near what was then known as Pilatka.

                                       ride of Palatka, the ver Boat has every
                                       ree full years of operation in excess of 9:
                                                             the
                                          amenities linkii~g heseveral scgme
                                         far a true Florida destii~ittioa.
                                             -
      Murphy Island and Murphy Creek Preserve Photo Couriesy S t Johns River Water Management District



Ferry service, in keeping with the specifications of the grants awarded under the Federal
Hnghway Adnrit~istration'sFerry Boat Discretio~~ary    Program, will be provided on a scheduled
           r week (weather and operational conditions peimigil~g)   basis from a boasding and
demxcation center in Palatka's Riverhnt Park

                 c exposed to some of the most scenic and historic areas on the winding pdth of
                   and to natural areas that vividly show what the "'old Florida" was like.
                                   nrpby Creek Consemation arm, along with nearby ntmns
dreek State Park, are anlong the newest jewels in Florida's systeln of public lands.


                                                   Largety wldeveloped and accessible ordy by boat,
                                                   Murphy Island is at the e a s m terminus of the
                                                   Marjorie Harris Carr Cross Florida Greenway,
                                                   which extends fiom lnglis on the 110 mile
                                                   conidor from St. Johns River to the Gulf of
                                                   Mexico. It will be possible for the feny to
                                                   transport and deposit bicyclists, who are utilizing
                                                   the Grcenway in mcreasing i ~ m b e r sin position
                                                                                              ,
                                                                                     the
                                                   to peddle westward followi~lg course of the
                                                   fomter Flonda Barge Canal. Over 30 miles of
                                                   trails with three levels of difficuitjl are available to
                                                   aeconrmodate beginner?:to experts.
           and visitors to the state will be treated to
              les the hardwood swamps that exist
               11 undeveloped areas of the St. Johns
                  lands of Murphy Island contain
                   ods and hardwood hammock. High
"nu% on the island provide an opportunity for a
  ectaeular view oftbe river and outstanding
   oaoyaplGc opportunities. From the ferry and
GV ~ i l e
         ashore visitors m y spot bald eagles, gopher
acmoises, Virginia opossums, white-tailed deer.
saccoons, bobcats and foxes. Numerous waterfiowl
           ing birds can be found in the wetlands and
k w trips to the Island are made without spotting
            of
~.itmrabilrs large alligators.

            e some passengers on thc feny will wish to take advantage of the opporhtti~ities
                                                                                           for
             <andcrutdoor adventttre by utilizing the primitive carnpsite available on the island
and. enjoying ieisttrely hikes on the more than six miles of hiking trails (hat have een established
                              transport limited ntrtnbers of bikes, canoes or kayaks on the ferry


This provision afrqgular service making available otheruise limited access to what
        ortation Secrehry Mineta rigbtJy called a "natural treasure" and by aWording the only
        of public travel on middle reaches of the St. Johns River with "on demand" slops dong its
rcrute for residents seeking access to Wain and bus facilities at Palatka is consistent with the
vkioring that w s yari of thc development of Putnarn C:ounly's "Better Place Plan" and
                 a
  mvisions of the County's Conlprehensivc GroMibb Plan.




                                      on thel the City of
   aiatka will acquire arid lease to Pride ofhlatka, Inc.
   x operation the vcssel now known as the River
Queen 71 The vessel bas a hull length of 6h'and is
                 92'
     roxin~ately 0. A. with a bean? of28'. The
bean?,is unique m o n g boats ctf this type and creates tr
               aciousness aboard that enhances the
t.rweE experience       vin water jets propel
rolirtng its Faux p le wheel. It i s certifi
I . w s t Guard Tor use by up to 149 passengers and is
  ;C
one ofthe most envir.o~~mentallv-friend111    vessels in
                     ASSENGER MIX
                    feny and water taxi operations tliroughout the nation, those who rcly on the
                   mic means oE transport must he augmented for fiscal feasibility by those who
                     ional, historical, ecological or other interests keyed to the waterwy served.
That is the case with this St. J o h s River service.

               opulation currently est.imated at about 12,000, which increase,^ weekdays by
                10,000, consisting of workers who            into the city from s~mnou~zdingareas.
            nry Seat of Plrtrtani County, whose 2007 population is estimated by the U.S.C.~ensus
                  ,approximately 78% of whom live in unincovprated areas of the county.
                  anted Jacksonville artd St. Ac~g~istinc Putnam residents as the p k ~ ~ acenter
                                                        for                                  ry
                   erviees as new stores and regional shopping centers have been developed
                                                         of
            ast half-decade. Cooperative developn~ent water-ground transit with ARC Transit
                  Palatka-Putnam. area will enhance utitizarion ofthe
                     area residents.

          of the service,      backbone ofthe veixure's fi~~ancial   stability, will come h n i
               visitors traveling on the River to gain knowledge of its history, become acquainted
              gy and enjoy the natural state o Murphy Island. 'T'lte ma.iority of these riders will
                                               f
he from the Central Florida area within one hour drive time of Palatka. Otliers will be the
grwlng number iof floridims touring their home state for vacaliorr and pleasure ;md out-of..state
visitors wliq as Pal       broadens its appeal, will join in makirlg the City a siglificant destination.

 t is worthy of note that, although mrrch concern has arisen front the possible impact of high .&el
p&es on autonmtive travel, Visit Fl;lar.ida'k first q w t e r 2007 toi~rismindiealors indjeate resident
                            2.9 million and were down only 3.3% over
                      isit,or conlponent of Florida's 23 million visilo

                                                                          Within the one
                                                                          drive time (at less than
                                                                          posted speed limits) of
                                                                          Palatka indicated by the
                                                                          circle, is a current
                                                                          population of
                                                                          approximately 2.5
                                                                          in rlt or parts of 13
                                                                          counties which include 31
                                                                          cities of more than 6,000


                                                                          Legislahre suggest this
                                                                          area will increase lo
                       The table at left, utilizing official mileage designations of the Florida
                       Uepartmenl of Transparlalion, reflects distances from representative
                       cities Ix11.ou@out the slate w%h significant seasonal loiirist
                       populations. Over a period of time with effective marketing activity
      AY'I'ONA BEACH   i t can be expected that the ferry service, as part of a larger
                       presentation of the several historical and ecological areas of iderest
- JACKSONVILLE         in a d around Palatka, coupled with the increasing national interest
JACKSONVILLE RCH.      in these areas, can be expected to attfact Florida visitors for whom
                       these cities are the "home base" of their stay.

                       Additionally, by virtue of its location roughly equi
                       the major inbound visitor routes of 1-95 to the eaqt
                       west, cnrrent FIIOT a,nd T+it Fl(triilu studies suggest that upwards
                       of 14,400,000 Florida visitors pass within SO miles of Palatka each

...
  -         .    -              tionat market segment that will beconac more significarit as
                                 r Ferry service matures and Palatka's reputation as a
                        destination becomes entreticbed will be those who come to the
                        community for meetings and small colrventions. Effective marketing
                        of the commu~~ity's  hospitality propefiies and facilities of Ravine
                        Gardens State Park will create a large       ntial market, &ding to
                       ow can be identified as spending time         asea while attending
                                 ng; reunion or similar events       n Festivals and l a s e
                                    h
                                 o t e mix, this number increases significa~~tly with use
                                                                                  and,
                                   uld continue to so exponentially.




                                  Pride qfPulutku ferry trips wit1 he scheduled five days per
                                  week, generally Tuesday through Saturdq. Passengers
                                  will board at a k i l i t y with ample parking adjacent at
                                  Palatka's C;odwin Riverfront Park wing n~odificatio~is
                                  made for thi                                rtion ofthe Grifin-
                                  Rotary Club                                will be available
                                  through advance reservation and/or at an operations ofice
                                  located adjacent to the dock for that purpose. 7%is office
                                                              inislrativt: and marketing offices of
                                                               assengers boarding at other
                                                                             vanee reservations for

                                  docking facility otrers mirrin~al
                                                                  interfexnci: wit
                                  schedi~iedactivities at the k~~phitheater e
                                                                           and
                                  docking to take place uncler varying wind factors.
                                                               U.S. Coast Guard regulations
                                                               mandate a Master and two crew
                                                               members for the operation of
                                                               vessels of this size arid type. On
                                                               many of the ferry trips it is
                                                               anticipated the outstzmding
                                                               working relationship Pride of
                                                               Palatka has developed with
                                                               President Robert L. Mc1,endon o t
                                                               St. Johns River Community
                                                               College and President Charles
                                                               Mojock of Lake-Sumter
                                                               Community College will lead to
                                                               students from these institutions
                                                               serving aboard as members of the
                                                               crew and presenting to
                                                               passengers running accounts of
     story ofthe River sections being tmversed and eco-hiswry and status ofthe areas abui*ing
     . "R7eapproximate I0 mile, how and a half long trip passes through numerous public
                    stark contrast behveeil the riverside seelements of the "old Florida'' and
                  nts that are replacing thein.

In coqjunctioll with the Nature Conservancy, St. Jollus River Water Mavtagement District and
           ildlife Commission anany cruises will be able to feature representatives of these
orgmizations or presentations by Pride of Palatka personnel or trained student
interns offering infomation that literajly brings the woods and waters to life
for those aboard. The fcrry should early in its service be designated a one of
                                                                           3
thc official sites Lor the Great Florida Birding Trail which now incl~tdes   the
Carwelle Ranch Wildlife Management Area, Wetaka State Forest and Welaka
National Fish Hatchery & Aquarium in Putnam County among its more than
 135 silcs. I'assengers will be afForded the opporturrily lo join the: free Wings over Florkta
pmyram desig~ed encourage individuals to identi& as many native birds as possiblc within
                     to
{.hestate.

                        ill be avdabie for purchase               e runs to and from Murphy
                           hy Islarrd passengers will                  icy to purchase a lunch
                        to picnic ol; in the event of          enlent weather, to eat in the air
                         of the boat. Landfall at                      &em end on the St. Joluzs
                                                               r at the Island, there i
                                                               ending at an undevcl
                              formation on the Is1              s as to what to l ~ o k
                                will be provided passengers.

                 the return trip, the boat will travel mu11
                 alleled ol>po~ttmity view the variety
                                       to
                                             urphy Creek Conservation
                       Service to Musphy Isla will depart Palatka at 9130 A. M., &ving at
                      and depart Mi~rphy    Is1   at 1 P.M., ueturoilig to the dock in Palatha at
               will allow appropriate time for tow groups to arrive &om outlying areas a,
                torrs of Palatka features, such as t
 eforc returning to their starting points.

      ition to the scheduled ferry service, Pride of Pal a mticipates operating the boat during
              on days when the fcrry service is not scheduled, coi~trihrtting i t s desire to see its
                                                                            to
senulcc beconlc usehful in the econornic dwetopment of the area md adding to the ap~~eal the of
cun-imunityas a ""destination." Two specific activities are p l a ~ i e d :

                  our eco-cnlisee of the waters ilzrrrledialely mt        atka to irrtroduce
                   groups and interested organi~ations the ecolo
                                                         to               d environmilr~t of
                   ey are a part. These tlre seen as early morni~ig(
                    n will he devised in conjtinetioi~with the
                    x
                          chool District. lu the LikeIy event schools fiom neighboring
                          t send students to participate in these trips, the timing will he
                           o
                          mml~o&tethe time it lakes to reach the clock.

                     ses. These are anticipated be primarily evening
                      buffet style meals feat      . Altltough usage
                                          immediate area, eonventior~attendees and tour
                                          nt of this activity, Based on the experience o f
                        wating similar activities in NE Florida, it is reasonable to assume:
        11mt these trips will consist of:

                       dings, Rehearsals, Receptions.
                         ay and Amiversav Parties.

             *  E~nployee  Award and Keeog~~ition Events.
             r,                 o
                Entertainment o t Firms Gonsideri    incatio~ area
                                                            to
             rr Clrrrrch and Club meetings.




     3. Ferry service will occasionally be augnrenle by extension lo other area locales
                            ts occur, or po s of interest, such as the National Fish
                                               Fes(ival at ,tre,s:rcscentCity, present u
                                                                       e ittformatim o
                   of planning and discussion, Pride of P             created awareness of efforts
                   at and ideas fbr its use of which many            the region are aware. The
              ierous contacts that can he mobilized into a formidable word-of-mouth network
                 inWoduetion of the b a t on both a local and statewide b&s.

Ihe fact that the nature ofthe ferry service will appeal primarily to a well-defined group having
rnterest in nature, history, the outdoors and environment is offset somewhat by the f& that the
 rrxnitry marketing area, as shown on the map on page 4 overlaps three major media markets
  ncksonville, Orlando and Tampa-St. Petemburg). Residents arc served by a multipliciv of
low-circukdtioi~,  kigh-impact print publications dealing with both general interest matters and the
    w t s ofthe, broad categories of environmental and ecological interests

                                                   During the initial phases ofthe Pride of
                                                   implementation, earned media, (that is space
                                                   @anted by publications or broadcasters
                                                   because of the new or trnique or newsworthy
                                                   natare of information provided them) will be
                                                   significant and such materials will be produced
                                                   and distributed in abundance. At the same
                                                                       of
                                                   time, a campaig~~personal contacts will
                                                   being to reach the many identified
                                                   "communities" throughout the region whose
                                                   residents regularly come together to go by
                                                   community bus or other ttranspor*ation to take
                                                   part in activities of interest.
                                                   Many of the groups that might be expectcd lo
                                                   utilize the fq    service are or have been users
                                                   of boats operating from Sanford or Uaflona
                                                   Beach, a d an early step in marketing will be
                                                   personal calls or1the hecoordinators and planners
                                                   of such trips to introduce the opprtrrnities and
                                                   initiate scl~eduling.

                             to a vci~hrre this Wpe, and growing more so. It is at~ticivted
                                          of                                                   that
                                     ty colleges can play a role in creating mid maintaining a
                                        gularly updaled and edified      show c h g l n g condition::
                                            le access lo
er clelnents of the Marketing Plan will include:

                            + ~latior~al
                                      publications that rcyxtlarly feature il~forn~ation
                                                                                      on


     Selected advcdising in targelccl publications, including the local Kxplorr and
      'clcome magazinines.

     IJse of gift certificates as rtwarcls, auction items, and the like by area and regional
     groups.
*
      ales oftickets to     given as pren~iums
                                             by

*    LJse of gift certificates as barter or f i r prizes y regional radio

 *   Ue\relol>mcntof DVD on thc ferry experience to be sent to groups and
                                              Island or traveling on the boat
     hkely to be interested in tisiting M~urphy

                a,cemcnt of photos and releases with Visit Fhictpidu, the Ptdnam TDC
                ations in and out of slate.

 e Newsletter base on ferry activities and items of interest from the River to bc
   shared with clients and prospects,



           contemplates Festival Cndses providing the full time services of a director o f

                                                                              1
                                                                             1 other personilel will
Re recruited fir                                                             ot limited to licensed
and qualified captains, crew                                                     office sta& The
I)ricle of Palatka, Inc. officers and other de                                  Board of l>ireetors
and meet monthly with t.he nmanagement t
      WCIAf, FEASIBILITY

The strength ofthe contnibution made by the Pride of Palatka ferry venture hinges on its
ability to operate without subsidy or undue draia on thc resources of the City of Palatka,
Piin~am  County as State 01'Florik On the basis ofthe busii~ess  operation outlined here, it


1 0 establish this Ceasib~lity following Pro Ponnn
                              the                         erating Stalement  been
                   on the notes and assulnptions that accm~pany   it. shaufd be nate
                   ely conservative sl-stctment, because:

       Vessel is licensed for 149 passer~gers. Operating at that capacity for. f i v e trips per
              45 weeks per year (altoM/i~~g for weather cancellrrlior~s maintenarrce)
                                           Lime                          and
       total passenger capacity would be 33,525.

          anagers r e m ~ ~ ~ ~ n e o d at maximum capacity colrsisten th seating in the
                                    rating
          ling salon on the ve        or approximately 80 passengers per Operating rive
       trips per week at this capacity 45 weeks per year would provide total passenger
       capacity of 18,000 passengers.

       A $35 passage fee was selected fur the pro forma. 7'here are no comparable ferry
       trips an which data i s available to compare this with, but it is low in coinpal-isrtn Lo
                       oat charges elsewhere in Florida and other

       \coastid areas. A cornparisorr of what this fee would produce in comparisorr to otlw
              oints is shown in this table:




         or purposes of the pro fornia the $35 fee was applied to trips covering only a 40
              criod, five week or 25 trips less than considered optinla! md 12 week or 606
          s less than the d~eorcticallyavailable time. Based on experience with a start-up
       cruise service, no trips were contemplated in the first year of operation than would
       carry nwre than 75% of the optimal passenger loatL. 'Those trip counts and the
       rcvcnues derived from them are shown in this tirblc:
                           s reflects in cnn
                           frastructure cove




DE O F PALATKA PRO FORMA OPERATING STATEMENT
     R m u e
     Passener Fees
     Ferry Food Senrice
     Bar and Misc,, Qps.
     Charters
  '5 Eca Cruises
   6 SouvenieF Sales
     Total Revenues

     Expenses
     Enteftatnment
     Fuel & Oil
   3 lnsurancs
   4 Personnel


     Licenses & Cert
     Nlaint. & Repairs




     items     " Dis
                                                 P         RMA STATEMEN



 ssenger fees based on ferry service as described in
anth for fimt year with average of 55 passengsm. Sec
             onth and 10% growth in ferry tri
              passenger grawth.

                    nue based on 70%                   urchasing food at
%.

                    on five chartars                                         assenge




                            C
                            I                        yments other taxes applicable tot
                            P
                                                                     -
1,ike beauty, the value of a business lies in the eye nfthc ircholde,~ or in this case,poten-
h i investor or pt~rehaser.




Since that time, Festival has added additiomi equipment including additional air condi-
                        d c unit; see-through weotlrcr curta i s sunorailcling the obsemation
                        inc disk washer and n w galley si s and equipment; eovcri:d chaf-
                        ems. I-"addle Wheel I&des Ersve
             hl weight alurninum blades
                       ing into accirun
                       limited good wi
                 vessel as she sits, Fully licensed
                  entity a total value 0f$~)75.000.
John E.Ev;u~s
            xnxxi as llte
                            g that agency as Regi
i?estiv;il fixrllrer has develope fbr Pride ol'Palat.ka n. plan for involving   urplry Island, a part o f
                            Management A ~ l l l l ~ ~ i l y ' ~               ervation Area. as the
                            imation for ferry service. Fe                        with iinplcmcnlation o f
                             ~(mlrihtxte to
                                        both                       ihe historical, ecological and cnvi-
                            apprcciatio~? Flo
                                          of

                    l ~ s h goal, thc following steps are reco~nrneladetl:
                          this

    I . T'hat P r i d e o f Palatha, Inc. arlthorize Fcsiival Cruises, LLC, to serve as its st&
        and direct its operations as employees of ride of Palstkn, ttic.

                      n acqliisition o f the vessel River @reen I i by the City of Palatka
                       uent lease to Pride of Palatka, Inc., will provide necessilry o
                           gwak and c o n d ~ c tferry and charter. cruise operations I
                           r facility created and made available thnrugh the infratme-
                           d by the City for that p       s Festival \will ass~ixne liahil-
                                                                                    all



                                                                 m
                              nsated for its assim~ptioxr f risk a trper;ilioilnl services a.t
                                                        o
                                                       nues over expenses as repor
                                                        and loss. Festival will prcrv'


                                                                         sly mention& CPA
                                                                           cd as part of an
                                             of Pt~lilatka~ to ths i'aleiiia City Curnmis-
                                                         inc
        sion.
        e Festival personnel ltirnished will be              and function as executive
                             ger ;and o f h e nranager respective
                             strl9ervise such other sttiff as shall
                              f the corporation. They will represent, with officers or
                                                    in
                               rs, the organizatio~x coorciirrating with
       rival@sc~torpafiners in the pron~otion   oEPalatka imd Putnmr County and in
              ongt~ing sttpport for I'ride of PaLdl,ka, inc and i t s ac,livitiesthrotrgh
              lications, sporrsorships and donations.


     se ofthe atlvantages of comntencing se ee in the 1 s t q u a a r of 2007, a
ftbe only area marine miiway capable c~f h   ing the vessel, a ~ to faciiilatc
                                                                     ~ d
w~siness                               Beach loc ion. to Palutka?time is of
        fiwn Festival's current Dayto~ta
                                                    of T3aal&ka,Inc., tile City of Pa&ka an
John E. Evans, APR, CPRC


Honorable Mary L,awstrn Brown
      ayor - Board of Commissioners




Dear C'ommissioner Brown:

Pursuant to our discussions and your direction, Festival Cruises, U C , is pleased to transmit t h i s
proposed business plan showing how, on acquisition by the City of the K i w r Queen 11and
              I'ride of P a l a h , Inc. of this company to provide managenlent services, the
inrpiemeulalit>11 ferry service on the St. Johns River to unique. Murphy Island ancl additional
                    of
use as a tool for added stimulation ofthe Palath economy can be achieved.

  Me we arc excited about beco~ning part of the vision you, the members of the Commission
                                       a
      e many citizens who havc been involved, hold for the rofe a river boat can play for the
      unity and the state, we are good enough business people to have looked at the potential
              r i m of good business practices and in the light of our experience in the operation
of vessels on the St. Johns from Sanford a ~ l d hentracoastai Waterway from Daytona Beach.
                                               the

Ovcr the last few y e a s we have had occasion to discuss the l;laiindwork you havc donc on this
                          an John M c a , through whase leairerskil?the pending grants were
                           ee a detailed, realistic business pian showing that a boat and
                           rough th.e grants can fttnction witho~tt firrther or additioilal subsidy is


  c look f o r w ~ to a long and productive relationship with you, has& on sound operating
                   d
prmoplrs and warn personal relation%&ps.
John E. Evans, APR, CPRC
 ember - Manager

                                                                             July 27.2007
       eilneih I<.Venablcs
General Services Director
City of Palatlca
201 N. 2"" Street
I%;iiaika,Florida 32 1 77

Rear Ken:

As we discussed today, I am pleased to enc2ose six copies of a paper we prepared for Pride of
Palatka to reflect dcsired arrangements to make the Nat~turcFerny run to Murphy island feasible
iurtl effective. f had mentioned to the Vice Mayor when Mary axid 1 werc up to visit with you
that we nerd to have something to show the St. Johns River Water Management District folks
rhu we were serious about makitlg this project something we ail can take pride in.

In coimcction with the first steps, you may want to look into whether or not the piling and
  ~lfOn31 necessary fx efkctive and ADA conipliant d t d a g e at the lslcvid might be (iurded h r n
                     i
  c Ferry gmnh Thcy arc unquestionably part of the iufrastrueture essential to its operation.

I'm looking forward to your update on the status of things, since we are in a Little awkward
pwsrtion here of not knowing how to handle fttture business for Daytons Reach. Between that
and Hirb and Evic EIopkins wanting to work on nothing hut the l'iridc o f Paiatka, it's hard to keep
our sales and reservations efforts on an w e n kcel.

iificr sspending a day on Murphy Island and the sunounding waters, Bob and 1 are even more
             about what can be accomplished - it truly is a Florida gem, and the linkage with the
ex~thatsiastic
good things that are happening in I'alatka is exciting.

.el rm know i f you siewi more copies, or -hat you would like us to do next. And kindly give
the Vice Mayor a iiug for me.
   urphy Island in the St. Johns River south of Palatka in Putnam County is an historical,
environmental and eeoiogieal gem for residents a i d visitors in Florida, awaiting only a
respectfiil polish to bring its luster to Mi light.

Situated, as show^ in the satellite view ahove, just north of Buffalo Bluff and separated
from the neighboring mainland by the meandering Murphj Creek, the island oKers in-
sights to the history of Florida, has significant uplands and sprawling swampla~~ds  that
   ect the variety of native growth and provide shelter for a representative number of an-
~mals birds conimtrn before the acceleration of growth statewide.
      and

  urphy Island has been acqulred by the St. Johns River Water Management District as a
conservation area. and has been designated as the southern terminus for the 'Nature
Ferry' being acquired by the City of Palatka which is to bc operated by Pride of Palatka,
Xnc.. a 501(c) (3) not-for-profit corporation established 2002 for the purpose of operating
~imerhoat to spread understanding and appreciation of "the rich history, marine biology
and ecology of the St. Johns River,"

h s report discusses how those goals can hc achieved through cooperation of the St.
lohns River Water Management District, Pride of Palatka and other public and private
cooperators
 RESENT STATUS

 JRWMD has established Murphy Island has an attractive site for picnicking by tisher-
man and boaters on the St. Johns, many coming from conimunities on nearby Dunns
Creek or downriver from the Welaka area. A modem floating dock provides safe and
easy access to a picnic area and adjacent primitive campground.

1Jse has not been suEficient to keep two traits on the Island, a 2.7 mile loop &ail and a 0.8
mile trail across the Island to a landing on Murphy Creek, from becoming overgrown
md, in the case of the Murphy Creek landing, impassable.

A transition from @arled oaks with moss &&pd branches to stands of pim, trailing into
wooded wetlands is to be found within the first 0.3 mile of the boat landing. which offers
an impressive view from the upland on the broad reach of the St J o h ;

Regrettably, numbers of the current visitors to the Island fail to heed the District's request
to "pack it in, pack it out, leave only the minimum trace of your travels on the trail and
rake only memories."

rhe Island abounds with birds and shows signs of abundant wildlife, including a sizeable
colony of amtadillo, who, according to recent reports, are joined by gopher tortoises,
Vlrginia opossums, white-tailed deer, bobcats, foxes, raccoons, squirrel, wild hog and
severdl varieties of snakes. Birders who have visited the Island report sightings of little
blue hcron, great blue heron, great egret, limpkin, while ibis, bdd eagle, kingfisher, red
sl~ouldered hawk, double-crested cormorant, sandhill crane and other of the more than
300 species that have been recorded dong this streich of the St. Johns.




                                                ands on prne on the Murphy Island up1md
                                         Under terms of Federal Highway Admrnlstratlon
                                         Grant under which the Pride of Palatka Nature
                                         Ferry will operate, a faux stern wheel river boat
                                         Iiccnsed by the Coast Guard for 149 passengers
                                         will be placed in service on a five day per week
                                         schedule from Palatka's Riverfront Pal, to
                                         Murphy Island and return. It 1s anticipated that,
                                         initially. the Pride qf Palatku will depart
                                         Wednesday through Sunday at Y:30 A. M..
                                         arriving at Murphy Island at 11 A. M. , departing
                                         Murphy Island at I P. M., with a return at 3 3.
                                         M., allowing for limited exploration of Murphy
                                         Creek en route

                                           The Business Plan developed for Pride of Palatka
                                           anticipates approximately 7,600 visitors to
                                           Murphy Island during the first year of operation,
rncreasiug in subsequent yean to an optimal passenger level of 12-14.000 visitors per
year, still well below the statistical capacity of the vessel. Pride of Palatka envisions
that, through a collaboration bc.educational, environmental, historic preservation and
cnlrghtened business interests, these trips will provide passengers with both insight and
understanding of Florida'b earliest times; the role of the St. Johns in the history of the
state; the importance of its watershed today and for tomorrow; and about the lifestyle of
early residents and habitat and ecology of thc flora and fauna for which it has historically
heen home.

  mdful that in today's society, despite a growing awareness of and interest in the envi-
suntncnt, educational efforts compete with theme parks for Interest and participat~on    of
students, Samilics and others, presentations are envisioned that will appeal to the senses,
provide for participation at several levels of activity, and provide impctus ibr further
commihnent to preserving the nation's natural heritage.

A multi-phase approach is envisioned. based on passenger count and surveyed interests,
recominerldations of an advisory panel and the availabiIity of hncling. 1inling will bc
dstermined by a combination of thesc Sactor\

n
X most cases, the inlprovements and enhancements on Murphy lsland itself will add to,
iaChcr than limit. the public access and use aspects of its role as a Conselvation Arca of
       ater Marragemen1 District and the District's commitment to the use of as much of
rts lend us is fessiblc for "rccreation . . and a fol environmental education."
1 he initial phase of creating on Murphy Island a learning laboratory for students, resi-
dents and visitors should center on three areas:

      I . Pride o Palutka docking facility to assure safc entrance and aggress for
                 f
          passengers.

      2. Improvement of picnic area

      3. 1,imited trail enhancement and interpretative signage.

The present floating dock is an
appropriate k i l i t y for most
mall boats found on the St.
Johns. It is not suitable for a
large, passenger carrying river
boat which must meet standards
of    thc    Americans      With
Ihsabilities Act (ADA).      The
Nature Ferry will also have to be
able to provide safe docking
during periods when the tidal
flow in the St. Johns is sig-
nlficant andor wind conditions
create special considerations for
vessels with a combinatictn of
nl~nimitn~ draft and high
superstructure.

irlorder to provide a facility for the Pride o Pdatka that will not be likely to be used hy
                                              f
recreational boaters, the placement of a set of pilings that the ferry can be moored against
from either side is recommended This will comwnbate for wind conditions and tidal
flow and allow the gangway to reach a minimal shoreside platform. The rcsult will be a
co\t-effective and compliant mooring station.

Plans call for passengers to be provided with picnic-style lunchcs on arrival at Murphy
island that can be eaten on the grounds or aboard the boat. The picnic area is envisioned
a initially serving as well as staging area for either guided or self-directed excursions
 3
into the island. Modificatictns to he considered should include the provision of easy-to-
&an picnic tahles capable of aceomnodating up to 1 Of) people at a time. Convenient
trash barrels to facilitate removal from the island of the &ash msociated with human ac-
tivity and a small platform that can be used as a presentation stage that will he visible
from the seating.
      k asst~med the majority of paqsengers brought to the Island via the Nature
               that
Temy will not be avid hikers, or enthused about navigating difficult trails. They will he a
cross section of the population interested in having an enjoyable two hours on the Islmd
and lemirtg about its history and environment.

                            That being so, initial ~nanagement activity needs to focus on
                            keeping the lsland as clean as possible by discouraging
                            casual visitors from abandoning their trash. These activities
                            will he discouraged by the inc~eased, supe~istul,   usage and
                            by providing trash receptacles that will fxilitate trash
                            removal via the ferry.

An additional desirable enhancement to prepare the island to receive
incremed numbers of visitors would be to relocate the current sanitary
facility now positioned on the main trail from the picnic area into the
central portion of the island. For current usage this visibility may be
helpful, hut with enhanced signage, those in need can he easily
directed to a less conspicuous location.

                                                  As part of phase one it is desirable to
                                                  reopen and, where possible, widen the
                                                  trail area extending eastward from the
                                                  picnic area across the main upland scc-
                                                  tion of the Island, and improve the
                                                   branch of the loop trail that goes north
                                                  from the east west trail to an area ad-
                                                  jacent to the
                                                  remains of an
                                                  old        lrunting
                                                  camp. Clearing
                                                  river         hank
                                                  underbrush at
                                                  one or two points adjacent to the w r e n t
                                                  primitive camp site to provide overlooks
                                                  on the St. Johns River and vistas Sbr
                                                  photography        will  complete      the
                                                   rriodifications to make the Island more
                                                g in larger goups via the ferry.

Signage will provide visitors with a feeling of security (i.e., knowing where they are go-
ing. that they ere in ncr danger of being lost and what the rutcs asc they are expected to
observe) at the picnic area starting point. Roth the SJRWx/n.>, Florida Parks Service,
                                 I
Ahrida Wildlife Conmnlissionl [. S. Fish and Wildlife Service and numerous private or-
g:bnizalioos have created excellent templates for interpretative signage which should be
reviewed m d d r a w upon in the design and wording of trail signs to identify trees and
plants, show what to look fix in the way of animal tracks, and other natural features.
 ride of'Palatka envisions tbat visitors to Murphy Island wilt begin their experience while
cruising up the St. Johns from Palatka to the Island. Narration will be provided deserib-
mg Palatka history and about the River, and as the trip unfolds, the Cocus will shift to
Murphy Island and seek to establish expectations for visitors.

                          For students, l'ride of Palatka will create an advisory
                          committee to recommend a curriculum that can be
                          encapsulated in written materials given students as they come
                          aboard. This material will be modified into more a generalized
                          version to be given all other passengers and will include
                          illustrated guides to the birds and wildlife tbat may be seen on
                          the trip, with provision for visitors to check off those they
                          identify.

 n
 :
L route hack from the Island to Pal&& passengers will be engaged in a discussion of
their cxpericnce and certificates providing disco~mts gifts at Palatka merchants will be
                                                      or
presented to those who spotted the most birds or identified the greatest number of animals
or animal tmcks. All visitors will be given a colorful certificate acknowledging their 'Re-
turn to Nature' or similar catch line.

 he foregoing, and the following discussion of
 ossible future activity, is predicated on the
understanding that it has been developed for
    consideration of the St. Johns River Water
  anagemeut District as owner and eustodian
   Murphy lsland and the Murphy Creek
 onservatitrn area and that any activity
conducted on or in connection with the Island
  ust be within parameters set by the District
and supportive of its organizational mission.

The beauty and educational value of Murphy
 sland lies in Its undeveluped status and, while
          it
n~aking available for continued recreational
use and as a focal point for environmental edu-
cation, it is the intention of Pride of Palatka
  at its natural state be preserved, commer-
cialiration be avoided and sound conservation
 rinciples be followed in all activities.
-   TIIRE PHASES

As experience dictates and funding permits. steps to enhance the interpretation of the Is-
idnd will add to the value of experience. These may include, but not be limited, to.

         iisc of trained tour leaders to guide groups on a tour of the adjacent Is-
         land features.

         Development of hand-held recorded guides to the Island,

    \,   Enhaneed print materials providing hrctader historical perspective on
         the island, River, and area.

         Shelters over picnic tables to improve use in light rains or extreme sun

    r,   Arrangement for powered vehicle to transport disabled or impaired in-
                 through parts of the Island.
         div~duals

    r,   Ikgularly updated video from the Island to make part of a Pride of Pa-
         l a t h web site, k vSpace page or blog and similar promotional usage.
                            f
          Ibis video can provide raw material for the developnlent of class and
         clttb suited video presentations fo prepare groups for the trip to the Is-
         land iutd for sale as a CD or DVD lo serve as a souvenir ofthc visit and
         an extension ofthe outreach implicit in the Murphy Island program.

    J    Creation of a living history presentation of a Timucuan Village on an
         upland area. Photos on the next page show presentations now being
         made by Reese Moore which have been acclaimed ibr their historical
         accuracy and illustrate how such a village was laid out. l h e key issue
         of security for anything installed on this Island may be resolved in this
         case by the tact that the Timueua protected their villages with a sturdy
         stockade fence that could he duplicated

         As visitor counts increase through the success of the Pride of Palatka
         effort and are augmented by visitors who may come by rental or per-
         sonal vessels from Dunn's Creek, Welaka and other areas of the St.
         Johns, a similar, but contrasting, living history presentation could pre-
         sent a Seminole Indian Village. tracing the variations in housing, food.
         living conditions and life style between these peoples over the years.
     e of Palatka is acutely aware that public entities at every level are stretched for fundh
sod that subsidy for the plan it has adopted to bccomc a meaninghl contributor to his-
torical and envimnmental awareness and motivation must be on a 'pay as you go' basis.

Pending discussictn with the St. Johns River Water Management District on its reaction
to, and support of, the concept advanced here, and its direction to Pride of Palatka rela-
irve to the recruitment and suppvrt of others in the public and private sectors, budgeting
1s not feasible.

As soon as a plan is ayecd upon, efforts to fund at1 aspects, including future elements,
h u l d begin. Although Federal and State resources that might normally be looked to are
not currently available (the Federal Environniental Protection Agency has suspended
grant applications for all of2007 as a result of the delayed release of funds and resultant
backlog of quality applications) and Florida's Environmental Education Grants Program,
administered through the Advisory Council on Dnvirmmental Education of the Florida
   ildlife Commission has no current &ding source, other governmental grant sources,
such as the I>ep&mentof the interior, Department of Education, and Department of Ag-
rrculture may be viable. At the state level, the Florida Department of Environmental Pro-
tection has some funding for mixed use projects via direct and matching grants.

I'rtvatc and corpvrate foundations offer opportunities for support ofthe current project.
I oundations such as the Surdna Foundation, Orchard Floundation and the Elizabeth
Ordway Dunn Foundation have provided Florida projects with significant support. 1 he
   atagonitit grantr: program has a fvcus on smaller, local propams to protect and preserve
tbc environment. The Captain Planet Foundation is a likely source of grant support for
curricula development and materials targeting children and young adnlts aged 6-18.

As these, and numerous other sources for governmental and pl~ilanthropicsupport are
queried and applications filed, it may he the that most likely source of initial program
   port will come tiom businesses pursuing a course of enlightened self-interest who
may find identification with this activity beneficial to their overall interests.

An example ol'this type of involvement is the support by Gulfstream Natural Gas System
of a variety of environmental projects in the Tampa Bay and SW Florida area it serves.
Another is the partnership between the Southwest Florida Water Management District
and Tampa Electric Company which has provided cuniculum and workbooks, interpre-
tive signage, activity booklets and videos for teachers and students visiting a Manatee
Viewing Center and providing for post-visit activities.
                  ding needs identified and the appropriateness of the requests defined,
potential partners might include;

   03 Seminole Electric Cooperative and its ten distribution system members

   *> Florida Gas Transmission. Approximately 97% of the state population
      and commercial establishments are located in counties within 50 miles of
       FOT lines.

    C* Florida Power and Light, which serves customers in the primary market
       area for Florida's Nature Ferry.

    03 Hmnebuilders active in Northeast and other Florida area?seeking to es-
       tablish connection with the 'Green' interests of consumers. These might
       include 1C1 Homes, Lennar, K&B, and Puke among others,.

N (.IZouldhe noted than none ofihese foundurions or corpor;litiom huve been queried us
to a possible interest in support o f Pride of Pcllutku. Grunt or policy guidelines, where
uvuiluble. huve been checked onlyfir possible interest in the geogruphic urecz und gen-
m r l subject mutter. They are rgflrrenced us excrmples qfjirzding currenf!~  uvuilrthle und
worthy ofexplorutiun.

I'rntle of I'alatka has obtained expressions osinterest from many organirations and indi
viduals, including the presidents of St. Johns River and lake - Sumter Community Col-
ieges, whose assistance will bc:vital to its success. It hopes to move forward with
SJRWMD in a true partnership dliance.
I thc h l y , 2007, Pride ofi%alatkaplan for the cievelopment of Mu~phy
 n                                                                        Island as an cdu-
cational and environ~neotal   destination for 'Nature Ferry' 'rips from downtown Palatka,
                             was
one of the concepts adva~~ced the "crc~tionof a living history presentation of a
'Emucum Village on an upland area."

Sinw coaipletion of that report, we have .ft.~rther  explored the concept and believe that i t
            made a priority in the plirntling and Empienle~~tationofthe Ccny trips. We have
ctrnsulted with Keese and Jeanne Moore, k r ~ w as Florida's leading livirig history lindi'm
                                                     n
recnators. Irleese Moor's reproductions of Indian environcnents and artifacts have been
featured at the Smithsotiiarx Institute (for which he recently completed a large turtle shell
pipe used in coqj!mctiotl with the opening ofthe Institute's refurbished Indian Wing); St.
     istine, the Florida Statc Museum; The Pioneer Senlement at Darberville, the LJniver-
      f Florida and nun~erous   other institutions and museums. Mr. Moore is currently cu-
rator of historical presentations at the Floricliz Muse of Agriculture. Tlx Moore family
                                   of
has presented literally lxur~dreds programs for s ol groups tl~rougkotttthe state and
for scout and similar ,rncamptner?ts.

                notes and estimates support the concept of the Nature Ferry and will be
     kbliol.ij~~g
cost-effective in irnplerrlentation.
                                  C
                success or Pride o Pulillka Lics in erading a destini~l.ion passengers lo yo
                                                                          fiir
                 ure ferry. Ferry fares alone constitute 49.6% of the total revenues antici-
                  of Palatka in its pro formal statement, against 31% for chaster fares, it i s
esserrf.ial to give passengers a rcison to ride the ferry to Murphy Island and L generate
                                                                                  o
adrlitionnl revenue frnm activities at M~lqby     Island.

\"Jith the cizrl>hasiscm hoib t    istoricd ai~nclecological aspects of lravcl on the St. Jo
the estitbtishme~rt Mupf~y
                    of          island as a living history laboratory will he a powerfid mo-
tivating factor in creating decisions to 'Ride the Pride.' A 'fimrrcuaxl (pronoimced Ti-,
MU-ql1a11) viilage is an ideal choice for this because:

    *3 The Timucuaos were the earliest Indian settlers of Florida.
             *I   They were Florida's first agricult~sts
             9    7 hey were Floridit's first environ~i~entalisls

    +        h of thcir history rs centered in the area from Pa ka south to Lake
             ,ge. 7 here is some evidenec in the lite~i%tk~ll:
                                                            that rphy Tslmd was
         popcrlilted by the Tirnucrams.

           e structure of liniucuan villages lends itself lo the security thal wilt be
         imporliint to any &eilities placed on Murphy Island.

    9%   Florida students in the   "
                                   and 7" grades ape required to stu
         dim life. In addition to public scllools in Purniunn imd surrounding coun-
         ties, Lhere arc more than 250 privak schools in thc Palatka inarhet area
         for Pride of ikaiiltka.

    *% There are few, if any, living history exlribitions tlut offer or allow
       ""bands on" irrvolvement by visitors as the iirphy Island village will do.
 n
E additiirrr to creating a point of interest and reason lo visit, displays rdilted lo the villagc
can be used to enhance interest in all aspects of the island. For example: on the trail
                                                                 leading into '3 swampy
                                                                 section of the island, visitors
                                                                 may suddenly come upon a
                                                                 l ' i m u c m alligiltor hap.
                                                                 tinlike the Senlinoleq, the
                                                                 Timucm~s     were not about to
                                                                 risk their lives trying to
                                                                 wrestle alltgators to capture
                                                                 them. Instead they built and
                                                                 baited sophisticated traps that
                                                                 took advantage of an
                                                                 alligator's inability to "aim"
                                                                 its tail in backing up. The
                                                                -eator. confounded bv the
maze of sturdy limbs driven into the group that tlapped it, could do nothing but wait for
   c Timucuan hunters to arrive and dispatch it L hccomc a meuL and impternenis for
                                                      o


In other areas of the Island, those learning about the flora
      fauna fron~   strategically placed interpretative signage
       suddenly confront an authentic replica 3 imucuan
totem. Not only will these totcnjs make for great photo
   portunities, but, with accompanying edtleationai signage,
serve to tell in dramatic fashion the story of Florida's
s as he st inhabttants and how they drew on the resources of'
   e land to sustain their families and the kinds of early
conservation they practiced. Each of several well-placed
totems will tell another part of the historical md
enviror~lnental   story, relating the life style of these natives
to the concerns we Face today.

                          Appropriately placed on the bank of the St. .lohns, a Timucttan
                          dugout will show how travel across and along the river was
                          possible in the days before the first colonists. Illfornation on the
                          kind of trees suitable for making dugouts, the kinds of things
                          transported, the sort of fishing gcar that was used from the boats
                          and the tools utilized in make them will add to visitor's
                          knowledge of the life style and the s~pport     system that charac-
                          terized the i'itnucuan people.




                                              - 3 ..
                    Visitors will find the village set in an approximately 100' circular
                    clearing not far but screened by thc natural growth from the area
                    where they leave tl~cP ~ i d e o Pakztka. The village will be
                                                      f
                    sunounded by roughly 6' high palacaid, a sturdy fence created by
                    the Timucuans with the tops of the posts hand-chiseled to a sharp
                    enough point to discourage almost any intruder. As shown in the LC
                    Moyne circa 1564 sketch of a
                    Timucuan Viliage on page one,
                    the ends of the fence overlap to
                    create a secure passage with a
                    sentry huL at its entrance. In
our case, this provides both security and a place
   ere a gill show for arttifact reproductions and
related souvenirs may be sold or admissions sold to
those who come other than by the Pridc c!f'Palatka.

inside the village. visitors will find L o authentic; living huts located amrind a Council
                                        w
                                 ouse, skin rack, cooking fire d chicke. All will be out-
                                                                 ill?rtha<
           replica tools, clothing, implements and decoratio~~s visitors can touch, ask


                                        Authentically dressed reenactors will describe the
                                        daily routine of the Timucuans, how they foraged
                                        for their food, made their tools and utensils and
                                        formed their clothes. Photo oppor&umitieswill
                                        abound, and, on departure, visitors will be given
                                        printed materials reinforcing the factual
                                        it~fo~~ttation have acquired as part of their
                                                     they
                                        visit

Visitors will he able to not only learn about the ancient ways,
but take part in the lifestyle activities that will be underway
on most occasions in the village. Cooking, shaping spears
and tools, handling hides, making beads that wcre used for
ceremonial occasions and to designate leaders within the
tribc are just a few ofthe activities.

Before dcpamre guests will gather around the Council fire
and have an oppomnity to ask questions about what they
haw seen and experienced, and about the life of the island
       vided sustenance as well as shelter Tor its inhiibital:~.

      the ele~lientsiicscribed here v d l be positione
be within easy range ofthe boarding facility and avaiiabie to passengers of all ages.
Neither the cclsis rim revenue associiited with a Timucum Village werc considered in ihc
developn~eni. ihc pro fimva statements presented in the business plan documcut T ' x
              of
  omire i\'euliz~rdprepared for Pride of

    itional rcvc~~ue
                  should result from            e rnstallation o f thc village in thc following
ways.

                                          Stidelit \,isits. Because of tine link
                                          between proscribed cumiculum for two
                                          grades and the appeal of this type of
                                          activity for private schools and home-
                                          schooled students, a significant
                                          ridership increase may be expected,
                                          especially il' student group discounts
                                          are applied. Only 3,000 students at
                                          $20 would add another $60,000 to
                                          revenues and increase the efficiency of
                                          ooerations. That lumber, in the light -
        of othcr experience cited in the business plan for n similar, but not hmd-
        on, !earning centei should be minimal

   2 Gift, souvenir sales. Timucuan related mcrchandise should become a
     significant revenw stream. Pricing and profit will have to bc workcd out
     bascd on level of authenticity and production costs. Stiould add a mini-
     mrm of$15,000 to the pro forma projection

                          ad significant success in working with scout troops i d
        similar groups in settin up camping experierlces in which groups in the
        range of 25 ir~dividuals lus chapcrctnes comc and livs ovamight or for a
        weekend in the village. A co~riplete      prcryram has k e n devised that a\-
        LOWS for sirnutoted Indian life style. Tltis is a program that can he
                 for adult campers and which not oniy bccomcs a ancillary reve-
                rce bur a vehiclc to generati: significarrt rmrrkciing activity that
          eightens interest in the tripiisland as a destination.

                     irors. As part ofthe                ?reek Conservation Area,
                           n to the pthlic a             ucatiorral enhancements
                       add meitsurably to its appeal. The structure ofthe vi
                       sentry hut at the ent,ran% lo lirnction as a admission
                      visitors could enjoy the experience in addition to those brought
                      i d ? oj'l'anlittka. It is difficult to estinzatc the amount of addi-
        licrclwi ii;verruc fron~    siich irilmissions, ut they arc likely to grow rapidly.
               rate and                    shonolrld hc. sought for the exeation ;
                        Foundation fit~tding
               Xslimd Timucum Village.

C w t o f crt:atton, subject to approval of the St. Johns River Watm Mmagemcnt District,
        be dppruximirlcly $30,000.*




                 materials for the ongoing o-pcr~tion estimated at $18,000 per annun>.
  sintrnilnce ar~d                                  are


         osure to a miaimurn o f 7,500 adults and 3,000 young people would he $5.88. In
                            12,500 pnsstngcm, ih      r expnsrrre cast drops to $3.20, plus
                              project m a broad-s

                              ,the village aspect of thc Mu hy Island progxarn s

   ascd on asumpticln that sanitary fibcititles on tbc I'ride oj'Palritku will be avail8rblc for visitors. Any
                                            R ~
special holdirlg and prirnpoui requir(~ments I an-site facilities rnay result in added cost.
             "John Evans" <jee775@yahoo.corn>
             "Ken Venabies" <Palatkagsd@GBSO.net>
             "Bob Hopkins" crlhop@bellsouth,net~
             Thursday, August 26, 2007 1.53 PM
       :     AIT00054.htm; Cost of Operations .doc



    have asked me a couple of times about the hourly operating costs of the vessel, and I
have had a hard time giving you a really sound answer because of variables involved.

Far our business purposes, such as establishing pricing, we consider operating costs as
     ing the percentage of overhead represented by hours of operation, and use averages
 ecause this varies with the amount of use.

      ter answer your question, we start with the fact that the vessel is required by the Coast
       to be operated by a USCG Licensed Master with a first officer and one crew member,

           g speed. The labor costs are somewhat controllable by the wages set. We want only
            eople and have to pay for them. The fuel cost can vary if, for example, we are
             ainst the wind or current and have to use higher rpms to maintain a speed that will


  ached is break out of our cost of operations for the first quarter of this year. Since it does
   take into account our ship's mortgage, the fairly high payments we make to the City of
    lona Beach for our offices and dockage, utilities and allowances for maintenance and
     irs, it should be a pretty good guide to what we will see as basic operating costs for the
    e of Palatka. With those items added in, we currently have an overall operating cost that is
        ing around $500 per hour.

            r guidance on your pricing questions, I have attached our rate sheet as of 6130107. 1
             at Pride of Palatka, Inc., is exempt from the tax amounts factor into our charges and,
              o not plan to be running lunch and dinner cruises and have set a different fee (at
              scussion) for the ferry service, these are not directly applicable to our current
              ion. What is more relevant is what we are charging for charter services, the kind of
              de will be running evenings and off days.

           ic charter price is $1,500 for a 2.5 hour cruise. We charge $250 and hour for each

                    f complete buffet meals for $18 per person, and a cocktail buffet in lieu of a
                      person. If an additional bar tender is required (to open service on both
       there is an additional $60 charge for the 2.5 hour cruise. In the Daytona Beach area
we are able to offer a DJ for $300 and up; live talent starting at $300 for a singerlrecorded
  sic, and other entertainment such as sketch artists (popular there, great souvenirs for
                     s, etc.) or jugglers for prices starting at $250. We can provide the kind of
    y bar I shared with you the other day, which can feature most any picture desired (the
                      r $7 per piece.
n concerned that Iwas not as complete or concise in my answer as I would have liked,
e that this gives you the information you needed.
enables General Services Director                                                    -
    "John Evans" cjee775@yahoo.corn>
    "Ken Venables" cPalatkagsd@GBSO.net>
    Sunday, August 19,2007 10:44 AM
    ATT00040.htm
:   Monday Report - Pride of Palatka



           th the folks at St. Augustine Manne and have been able to arrange to book
             to enable the USCG inspection for five year cerlification of the Pride of
 She will sail to St. Augustine on September 30, came out of the water on October ?st
expect the stay to be about four days to enable the complete inspection, get new
 aint lor the River and make the name change and other minor cosmetic work.

         arrange with St. Augustine Marine (it. pays to have a good reputation) to
                           before the scheduled haul o      cob September 17) at no
                            so since they are booked p       solid from October on. In
        ave been talking, most of September filled up a         Wing on could be
     he work done on the boat ahead of us.

                             to bus City and Pride of Palatka leaders up to Green
                             ay the 7th (Saturday would be a possibility but leaves to
                             yard or along the way) or Monday the 8th for a triumphant
                                  out and maybe eck the schedu
                                  Sterns name w                           too, should he


                              the boat MLB told us about.                     it is the 39'
                                                                               of the
                                           a house boat that is berthed at Oyster
       used the Sara Grace as              er taxi taking tourists to a couple of St.
                                               ats, however, ceased lo be
                              und that the Sara Grace had been hauled a
                                            was berthed at Oyster Creek.
                                            members the Vice Mayor vividly) told us
                                              been sold about a year and a half ago


                              by the Coast Guard, though it was inspected in March of
                              tate Information Exchange as "out of service."

                               had worked on the Sara Grace suggests that it might
                              adjacent to the Pride of Palatka ock, and that it possibl
                              ket oFftce/gift shop, but at consid rable cost. The vesse
                                                need to be trucked from wherever it is to
                                               he hull cut into in order lo provide ADA
                               narrow, it perhaps could be set up as a front to a more
                                                              Page 2 of 2




e Mayor can give us a current contact, or if   'staken that this i the
                                                                 s
 estion, we'll follow through promptly and g   ull condition report.
              "John Evans" <jee775@yahoo.corn>
              "Ken Venables" cPalatkagsd@GBSO.neb
              "Bob Hopkins" crlhop@bellsouth,net>
              Thursday, August 16, 2007 1:15 PM
       "      ATTOOO68,htrn
       t:     Rivercity Rewndezvouos

 en,
            iver City Rendezvous, here are a few thoughts for your consideration:

Given where we are on things at this point, it would seem that the timing would be outstanding
        and prom~te Pride of Palatka through this event. It could also, if information can
                       the
      t out soon enough, probably garner an added attendance from around the region and
       ks of visitors to Florida.

     etting the Chamber, the hotels and downtown and Lemon Street Market merchants
         r to create a weekend package that could be featured in releases to publications across
    lral Florida, it should be possible to attract many who have never been in Palatka before.
         ments you have on the matrix that you shared with me are good, but might be modified


           ry of St. Johns River Boats" and Champagne Brunch might be replaced with a 10.-
           special cruise on the Pride of Palatka that would limited to 80 people and feature a
  esentation on the colorful history of the Palatka Waterfront. Stories of the development of
  e city as a terminus for moving goods north and south on the St. Johns, the role of the
             e early days, the experiences of the City in the Civil War when former Governor
              nearly taken prisoner and shots were fired into the City on two different occasions;
              ebuilding that followed, Noah's Ark, and the challenges of modern times to
               quality and character of the River. The trip would originate and end at the


           oon to 4 PM the Pride of Palatka could offer one hour or less Palatka Waterfront tours
           an opportunity for passengers to "Picture Palatka" from angles they could not obtain
           an on the water (the bridge from below -- the skyline from the river, elc.)

             night night the Pride of Palatka would board City and County officials, Piiot Club and
             sponsors and media) at 6:30 and position itself in the River just off the Riverfront
             hitheater. It wouid serve as the judges boat for the Christmas Boat Parade (for which
              to boaters from Georgetown to Green Cove Springs should go out as soon as we
              red ourselves of the done deal). The parade boats would assemble eastward of the
               pass along the Riverfront and between the Pride of Palatka and amphitheater, run
              the bridge so people could see them from the under-bridge boardwalk and sidewalk,
             circle back so they retrace the original route to give judges and spectators a view of
               of the boat. As the final boat passes, flying luminaries are released from the Pride
            rmitting) to be seen from a wide area as they ascend skyward. Winning boats are
            ed while the crowd is
              nt and winner can come back to receive trophies by pulling alongside the Pride of
               hose aboard then enjoy a pleasant dinner while the Pride cruises the area, and
            ock at about 9.

     day, the Znd, Pride of Palatka makes (if reservations didate) two round trips to Murphy
     he first departing at 8 A. M., arriving Murphy lsland at 9:30 and departing at 10:30 and
     Palatka at Noon. The second will leave Palatka at IP. M. and arrive Murphy lsland at
     d depart Murphy lsland at 3:30, arriving back in Palatka at 4:30. Guests wishing to
      ly explore the lsland can order a picnic lunch at the time they make reservations for
       ing trip and stay over for hiking and exploration to return on the afternoon trip.
       for all the Pride activities will have to be determined and can be built into weekend
   age rates by the participating hotels and motels of the community. The whole thing might
    omoted as a 'Picture Palatka' weekend, with a Friday and Saturday or Saturday and
        room rate augmented by a menu of activities, most of which would be free, i. e.,
 ting the Market, browsing the art show, touring the murals, seeing the boat parade, visiting
  railroad museum, etc.

    in mind that all these thoughts are worth about what you've paid for them, and see how
ou can improve on them. Take care.



        n't suggest promoting the 'River City Rendezvous' name, which is catchy, because
       two or three and maybe more other cities that spend a fair amount to promote
       es as River City (DeBary may be the closest). There's only on Palatka and the more
       e name, the more effective later promotions will be.
ou might want to add to your file the attached piece that describes the St. Johns area just
orth of Lake George. Making Palatka a focal point of this sort of publicity won't be hard, and I
     that: the author of this piece, Herb Hiller, who lives on Drayton Island, will be glad to work
     s on the promotion.




filc //C':\Documents and Settings\pdatkagsd\Local Settings\Temporq Internet Filcs\Cont ... 8/22/2007
                                      Memorandum
To:    Palatka City Commissioners

From: John Nelson, Jr., Executive Director f i

CC:    Allen Bush, City Manager
                                              B
Date: September 6,2007

Re:    Affordable I-Iousing Grant

The Palatka Housing Authority received a $500,000 grant from the Federal Home Loan Bank of
Atlanta (FI-fB) for the purposes of developing twelve single family homes that would be sold to
f.dmilieswho fdl into the 50-60% of the median income of Pulmm County. These homes would
be conventionally constructed and would be approximately 1350 square feet in size. Thc
estimated value of the homes, exclusive of the land value, wilt be in the range of $100,000 -
$110,000.

The FHLS grant would be used to write down the costs of the homes bv $30.000-$35.000. The
United states Department of AgieuItnre (USDA) is participating in thid ven&re and is prepared
to issue nlortawes to etiaible families with an interest rate between 1-5%. This rate. when added
to the grant, andwith no<and cost, makes these homes truly affordable.

All proposed homes will be constructed in Put-        County and will be available to eligible
families of Putnam County and the City of Palatka.

I have been in contact with the Palatka Department of Building and Zoning which has assisted in
identifying surplus property owned by the      of PaIatka, which could be utilized to construct
the affordable housing There have been three (3) parcels identified. These parcels, which are
presently non-revenue producing sites, would be returned to the tax rolls and provide affordable
work force housing.

At this time, PEA is requesting that the City of Palatka donate the surplus property, which is
Parcel # 42-10-27-6850-0820-0000, located on N. 9th Street across from Lefty Turner Park,
presently a dead-end location. It has been determined that two homes could be constructed on
this site ARer determining the suitability of the two additional lots, we may make a similar
request.

Thank you for your consideration ofthis matter. Attached are elevations and floor plans for the
proposed homes. Additionally 1 have attached a photograph of an existing home which
illustrates just how the home might look after completion.

                     400 North 15ch Stmet EO. Box 1277 PaLztka, Flozida 321 78-2277
          OJfice: 386-329-0132 Fax: 386-329-0145 Sunconi: 8600132 Email: pha@lading.net
                              Page 1 of 2




0398   0216   Warranty Deed
0352   0462            Deed
              ~~~arranty
Parcel Detail Listing (1)                                                                  Page 2 of 2




    Future idand Use Map (FLI!M)
    Code           1)escriptions




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                                                                                                       CITY ;LLIN?&BR
                                                                                                    BhTSY JOKDAN DRIGGEUS
                                                                                                      CIlY CLERK
                                                                                                    RUBY llZ WILL,IA!4S
                                                                                                      FINANCE DII<IICI'OR
                                                                                                    orkY 8. CETCWELI,
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                                                                                                      CWIFF RUE I E I T




                   REQUEST TO BE PLACED ON CITY COMMISSION AGENDA
NOTE: Regular City Commission meetings are held on the 2"d  and 4" Thursdays of the month at 6:00 p.m. If you
wish to appear on the Palatka City Commission meeting agenda, you should subrnit this request form, together with
any attachments or backup material that would help the Commission to better consider your request, to the City
Clerk's office either in Derson. bv mail 1201 N. 2'" Street. Palatka 321771. fax (386.329-01991 or ct-mail



Meeting agendas close at 10:OO a.m. on the Wednesday one week prior to the next regularly scheduled
Thursday City Commission meeting. Please verify the closing date for agenda items with the Clerk's office. as
meeting dates are subject to change. Staff will make every attempt to accommodate a request for a specific agenda
date, but all requests will be handled on a case-by-case basis and may be assigned to a commission meeting to be
held at a future date. I your request can typically be handied by a City department or staff member, you will be
                            f
reformd to the appropriate deparlment or staffmember.

Name of individual, Organization andlor Group making presentation or request:

       LAN Associates, Inc., on behalf of Anastasia Square, LLC

Address:   66   Cuna Street, St. Augustine                      e-mail   kkulikBlan-£1. corn

Daytime Phone 3 0 6 - 3 2 5 - 4 4 6 4       Other ph.                        F~~ 9 0 4 - 8 2 4 - 0726

Requested meeting date:      S W t . 13 ,     0°7       Meeting date assigned:
                                                                    (For Clerk's Offfco Use Only)

   x     Request for Commission Action;       OR    -Presentation Only; no action required

Subject Matter you wish to address:         Request for extension of commencement of
construction to Cypress Mills PUD Phase I




Commission Action Requested, ifany:                                        year extension
                                             Approval of request for a one--
of commencement of construction on Cypress Mills PUD Phase I.
                                                      Auguxt 3 1. 2007




The City Commission
c/o Betsy Driggers. City Clerk
City of Palatka
201 North Second Street
Palatka, FL 321 77
                                                       Subject:   Cypress Mills PLJD Phase 1
                                                                  Request for Extension
                                                                  LAN Ref. # 2.3659.5
I l e x Commissioners:

                                                             C
This letter and attached documents arc provided in support o our letter dated August 15, 2007
requesting to be p1;ccd on thc September 13. 2007 City Commission Agenda. The Agenda itcm
is a request for extension to commcncc construction on the Cypress Mills P1JD Phase I.

The Cypress Mills PUD Phase I development agreernent was approved by the City Cornirrission
on Scptcmhcr 22, 2005 in Ordinance 05-47 (refer to Attachment 1). Per Section 4.12 of the
tlcvelopment agrcemcnt there is a timeframe for conrmcnccment of construction within two (2)
yc;m of approval of this agreement (refer to Attachment 2). This section rcfers to the City of
Palatka Municipal Code Section 94-239 which allows the City Commission to extend this
commencement period for one year. As defined in Attachment 10 to the development agreement,
commencerncnt of construction is defined as the approval of engineering plans by the City o l
Palatka (refer to Attachment 3 to this letter).

As the authorized rcprcsentativc of Anastasia Square, LLC, LAN Associates, Inc. (LAN)
respectfully requests that the City Commission grants this extension for commencing
construction at the subject site. In support of this request, a detailed explanatin11of activities that
have been performed follows.

Kecycline, Salvaging, Demolition:

Anastasia Square purchased the Florida Furniture site in January 2005. At this time it was
evident that various structures on thc site could possibly have value in the marketplace. Some
eyuipment also had a potential for resale. After much research into the areas of
recycling/salvaging the materials at the site, the developer recognized that no onc entity would
be able to take on the entire project. Rather, there was a need to mdrket the various buildings and
equipment to purchasers who were only interested in any particular asset.



    66 Cuna Street St. Augusthe, FI. 32084 r Ph: (904)824-6999. Fax: (904)824-0726 www.lan-fl.com
The first building sold went to an entity that was interested in the single "blue" rnetal huilding
that was located in the center of the property. This activity was followed by a long-term major
salvage operation of materials within the production area and finishing arcas. These materials
consisted of primary metals and structural wood. The ntaterials were recovered in a salvaging
mode and sold to specialty houses. The large warehouse and shipping buildings presented the
largest challenge in terms of methodology for reuse in an econon~ically   viahie manner. Through
a series of contacts the developer found Herb CVilliams, a local entrepreneurldesigner needing n
large space for production of equipnient that he is manufacturing for energy recovery. His ci-ews
camc in and disassembled the large buildings over a considerahlc period of time. The need to do
this in a methodical, painstaking and safe way was due to the fact that he planned on
rcassernbling these buildings on his own property. This Palatka manuflcturer has created johs
and is manufacturing this new technology in Palatka in this recycled building. See demolition
photos in Attachment 4. Following this recycling activity, portions of the wooden structure were
taken down lor wood recovery. Materials that were not suitahle for I.ecovery were shipped off to
a local landfill. These activities took a significant amount of time, effort, and expenditure of
resources. 'The square titotage of the buildings removed and reused is approximately 300,000 sq.
fi. The ainonnt of steel and primary metals recovered was somewhere in the neighborhood of 78
tons. The amount of wood recovered was some 5,000 hoard feet. Other materials recovered
included electrical gear, and copper piping.

Atiastasiii Square, LIC, is proud of the fact that we have been able to take these buildings down
and recover recyclable materials. It was a slow process hut one which we helieve benefited the
environment. The alternative was to sinlply come in and tear everything down and take it to a
local landfill. We did get quotes for doing this from firms that speci;~lizein this type of activity.
It certainly would have saved time to he done this way. I-Iowever, we believe that the
environment would have suffered.

C'oordination with Cynress Mills. LLC & the City of Palatka:

Concurrent with these activities, we were also developing a PUD for the adjacent "r;rdio station"
property. These negotiations inclndcd determining the fate of the radio station and associated
equipment, and were finally concluded on January 31, 2007 (See Attachment 5 -Warranty Deed).
Following the conclusion of these negotiations it was then possible for our engineers to proceed
with detailed site plans which were then used to develop the drainage concept for the site. This
task bas taken more time than normal because we are incorporating treatment of City stonnwater
in our overall drainage plan. This concept has been reviewed with the City Commission, in
gencriil, and in detail with the City Public Works Director, Mr. Woody Boynton. Mr. Boynton
and the St. Johns River Water Management District (SJRWMD) lime hecn in conference to
develop a plan to obtain funding from the Department of Environmental Protection (DEP) and
SJRWMD to build the stormwnter improvements necessary to achieve tre;ltrnent of 400 acres of
City stormwater from Basin 16 prior to its heing discharged to the St. Johns River. This stonxi
water currently llows through our site. The proposed plan will reroute the City storm water as
well as renlove pollurants from the storm water. Per the DEP Total Maximurn Daily Load
(TMDL) requirements. a reduction of 34.5 percent of' the current tcml phosphates (TP) and a
reduction of 15.3 percent of total nitrates (TN) that discharge into the St. Johns River is required;
an undertaking that, to date, the City has not been able to accomplish. Application has alrcady
been submitted to SJRWMD. The City. SJRWMD, m d the tleveloper are all proud of this
project. It has been a concerted effort for all three groups to develop a methodology that works
for the City as well as the overall project. These eCforts have come to a head at the present time.
We are currently developing a suhniittal package to the SJKWMD to obtain our environsncntal
resource permit (ERP). Following obtaining the ERP, the paving and drainage drawings will he
suhrnitted to the City for approval of site development work. We anticipate that the ERP will he
approved in No\unher 2007. The drawings will then be suhmitted to the Palatha Building
Departinent for approval. Following review and approval, conslruction on the drainage and site
tteveloptnent aspects of the project will be initiated.

Due to the unanticipated amount of time it has taken to get the project at a point where
construction drawings could he approved by the City, we request that the City Corn~nission look
fiworahly upon this request and grant a one year extension to cornmenee construction on Cyprcss
Mills 1'lJD Phase I.

If you or any of your associates should have any questions with regard to this request, please do
not hesitate to contact either mysclf or Ms. Katie Kulik at (386) 325-4465. Tbank you for your
consideration of this request.

                                                     Very truly yourb,




                                                     Guy D. VanDoren, P.E.
                                                     President




Atr;rchments: #I - PUD Approval Ordinance # O H 7
              #2 - Section 4.12 - Comrnencesnenl of Construction
              #3 -Cypress Mills Preliminary Construction Schedule
              #4 - Photos of Demolition
              #5 - Warranty Deed

Copy to:       J. Norsnand Jutla\, Atia\tas~;iSquare, L1.C
                                                   Attachment I

This instrument ureosrcd bv:                                       4:   OFFICIAL RECORDS r
Adam Mengel                                                             BK 1113 PC 1644
LO5 P 1 . 2""t
Pzilatka,   FL   32177
                                       ORDINANCE NO.            05-47

                         AN       ORDINANCE     OF  THE    CITY     OF
                         PALATKA, FLORIDA PROVIDING THAT THE
                         O F F I C I A L ZONING MAP O F THE C I T Y O F
                         PALATKA, FLORIDA BE AMENDED AS TO
                         THAT CERTAIN PROPERTY I N SECTION
                         42,      TOWNSHIP 10 SOUTH,       RANGE 27
                         EAST; AND PROVIDING AN EFFECTIVE
                         DATE.

BE I T ENACTED BY THE PEOPLE O F THE C I T Y O F PALATKA,                               FLORIDA:

Section 1.
     WHEREAS, application has been made by the owner, Anastasia
Square LLC, to thc Cicy for certain amendments to the Official
Zoning Map of the Ci.ty of Palatka, Florida, and
     WHEREAS, ali the necessary procedural steps have been
accomplished, including a public hearing before the Planning
Commission of the City o f Palatka and before the City Commission
of the City of Palatka, and
     WEREAS,   the City Commission of the City of Palatka has
determined that said amendmentshould be adopted, now therefore,
s e c t i o n 2 . The Official Zoning Map of the City of Palatka, Florida
is hereby amended by rezoning the hereinafter described property
from its present zoning classification of City M-l          (Light
Industrial) to City R-3 (Multiple-family Residential), with a PUU
(Planned Unit Development) overlay, said PUD overlay to be adopted
and recorded in its entirety as part of this rezoning ordinance.
DESCRIPTION O F PROPERTY:

       A t r a c t of land s i t u a t e d i n B l o c k s 5 0 , 51, and 1 4 4 of
       t h e C i t v of P a l a t k a toaether w i t h t h a t D a r t of E m m a t t .
       ~ s c e o l a - a n dT e c u m s e h ~ i r e e t s( c l o s e d ) l q i n g adjacent t b
       said B l o c k s ,         b e i n g m o r e particularly                 described as
       follows:

       Commencing a t a c o n c r e t e monument a t the m o s t E a s t e r l y
       c o r n e r of B l o c k 5 0 of t h e C i t y of Palatka and r u n
       t h e n c e S o u t h w e s t e r l y , along t h e N o r t h w e s t e r l y r i g h t - o f -
       w a y of R i v e r S t r e e t of said C i t y , a d i s t a n c e of 1 5 0 . 0
       f e e t t o a c o n c r e t e m o n u m e n t a n d t h e p o i n t of b e g i n n i n g
       of t h i s d e s c r i p t i o n .         F r o m t h e p o i n t of beginning ( 1 )
       c o n t i n u e S o u t h w e s t e r l y , along said N o r t h w e s t e r l y r i g h t -
       of-way,         a d i s t a n c e of 3 0 0 . 0 feet t o t h e m o s t E a s t e r l y
       c o r n e r of B l o c k 1 4 1 of t h e C i t y of P a l a t k a .                 (2) Thence
       Northwesterly,               a l o n g t h e N o r t h e a s t e r l y l i n e of B l o c k
       1 4 1 , a d i s t a n c e of 4 0 4 . 0 feet t o t h e m o s t N o r t h e r l y
       corner of B l o c k 1 4 1 .                 (3) T h e n c e S o u t h w e s t e r l y , a l o n g
       t h e h ' o r t h w e s t e r l y l i n e of B l o c k 1 4 1 of t h e C i t y of
       P a l a t k a a n d o n a S o u t h w e s t e r l y p r o j e c t i o n thereof, a
       distance             of      425.0         feet       to      intersect           with      the
       N o r t h e a s t e r l y l i n e of L o t C of WILSON CYPRESS COMPANY'S
       S U B D I V I S I O N , a c c o r d i n g t o p l a t t h e r e o f , recorded i n M a p
       B o o k 3 , page 1 9 4 of                    t h e p u b l i c records of P u t n a m
       C o u n t y , Florzda.               (4) Thence N o r t h w e s t e r l y , a l o n g t h e
       N o r t h e a s t e r l y l i n e of L o t s C a n d 1 of said S u b d i v i s i o n ,
       a d i s t a n c e of 3 6 0 . 0 f e e t t o a n a i l a n d cap set i n
       p a v e m e n t a t t h e m o s t N o r t h e r l y corner of said L o t 1 on
       t h e Southeasterly r i g h t - o f - w a y              of K i r b y Street of t h e
       C i t y of P a l a t k a .          ( 5 ) T h e n c e N o r t h e a s t e r l y , along said
       S o u t h e a s t e r l y right-of-way,            a d i s t a n c e of 8 7 5 . 0 feet t o


                                                                           FILE #: 0086595594
                                                                              Page f of 116
                                              r OFFICIAL RECORDS r
                                                BK 1113 PG 1645
     a concrete monument at the most Northerly corner of
     Block   51 of the City of Palatka.            (6) Thence
     Southeasterly, along the Northeasterly line of Block
     51, being the Southwesterly right-of-way of Morris
     Street of the City of Palatka, a distance of 300.0 feet
     to the most Easterly corner of Block 51.       (7) Thence
     Southwesterly, along the Southeasterly line of Block
     51, being the Northwesterly right-of-way of Emmett
     Street of the City of Palatka, a distance of 150.0 feet
     to a concrete monument.       ( 8 ) Thence Southeasterly,
     parallel with the Southwesterly right-of-way of Morris
     Street, across Emmett Street, a distance of 464.0 feet
     to the point of beginning and to close.
     SUBJECT TO Easements of record.
     Containing   9.80   acres,   more   or     less,   inclusive    of
     Easements.
Section 3. This Ordinance shall become effective immediately upon
its final passage b y the City Commission.




                                                FILE #: 0%%65955$4
                                                  Page 2 of 116
                                        Attachment 2
                                        Section 4.12
                                           of the
                      Cypress Mills PUD Phase I Development Agreenient




4.12 Time Limit for Commencement of Construction
This PCJD will he in compliance with the City of'Palatka Municipal Code Section 94-239 of
Chupter 94 as amended on Jtme 9, 2005, which reads, “Approved of'uplanned unit development
h,y the city commission shall he in eflkct for at l a s t a two year period; however, iJ' no
construction has hegun within two years afier uppvovrzl of the ikvelopment plun, or if the
qpliccmt jbi1.s to maintuin the upproved developnient plun .schecfule, the approval of the
development plan shall lapse and he o f n o jirfher qffect. At it<sdiscretion and,fi,r good cause,
/he city commission muy eestend,for one udditionul yeur the period for beginning construction. If
the approvul of a development plan lapses under this section, the city conzrnission shall take the
nc.cr.ssucy rezoning action to remove the planned unit development urzd any zmder&ng zoning
upproved through any rezoning action which occurred concurrently with the plunned unit
development review and approval from the oficiul zoning mup, file a notice qf'revocation with
the rrcorrled ~levelopmenf plan, and reinstate the zoning district und reg~dations  which were in
@ct prior to the u p r o i ~ a lof the development plan and nn.7 concurrent rezoning action
upproved ot the time ofadoption ofthe planned unit clevelopment. "
                                      Attachment 3

                           Attachment 10 - Phase I
                Cypress Mills Preliminary Construction Schedule




The development shall be completed within five (5) years after commencement. The
development shall commence within two (2) years of the date of approval of this Planned Unit
Development (per section 4.12 of this application and per the City of Palatka Municipal Code
Section 94-239 of Chapter 94 as amended on June 9, 2005). Comtnencement is defined as the
approval of engineering plans by the City of Palatka. Completion of the development shall be
defined as the City of Palatka issuing a certificate of occupancy (as appropriate) for all
improvenients within the Planned Unit Development. Individual buildings will receive separate
building permits and certificates of occupancy.
  Attachment 4
Demolition Photos




   Photo #I




   Photo #2
  Attachment 4
Demolition Photos




   Photo #3




  Photo #4
                                                                                                                                                                                     -   -     -

    """'"la   ,."rir"    u n dd.rm(       .*anp*    .,<.. lap.,                                                                                                               R I M C O F O R M OI

                                                                     tam                                                                                             -




    ~aa.-=
                   J. Normand J u t r a s

                   P.O. Box 1508
                                                                   C%
                                                                   aD                                               DS ST DEED .70 : 2166.60 BK 1135 PO 405
I                  Seabrook, NH 03874
                                                                                                                          TI! SMITH, PUTMM CO. CLERK OF COURT
    n i i o inrlrument Preparadey

    Add,.r.   me.
                                        warren w i l h i t e
              P a l a t k a A b s t r a c t d T i t l e G u a r a n t y Co.,                           g   I                         RCD: 01/31/2667 @ 14:17
                                                                                                                                        FILE #: 0066609580
              113 N o r t h 4 t h S t r e e t
              P a l a t k a , F 1 32177
                                                                                                                                                    -
                                                                                                                                           Paae 1 of f.
                                                                                                                                           . - - . -.



                                                                                                           I
    P r o ~ e r wAl)or~iserS Parcel Identification 1Foiiol N u m ~ e m i :
              42-10-27-9500-0000-0160                                 & 0070
    Gianteels1 S.S. I l o l :
              / B"CE
               I                          AROYE    118
                                                    11    UNE *OR P-SSINU         047A                                               S-
                                                                                                                                      P     AaOVE ,*IS   LINE   *CXI YECORDSNCI   OAT*   -
                        ahisi eBpetialw BarmntgRonald Tumlin,theb ~ t1hs m:adayi eofd
                        Georg   B a l l T e i l l e g a r and
                                                              Beeh Made o t r r                                                               January                   A.D. 2007
                                                                                                                                              p e r s o n s c o n v e y i n g non-
                                                                                                                                                                                           ,
                                                                                                                                                                                           b
                        t~%%%e?~c&1~~9~d$ra.=tar,to                                                          ,
                                                                                     c y p r e s s ~ l l l s L.L.c.,              a Florida limited l i a b i l i t y
                                                                                     company
                        whose post o f i c e address is                              P.O. Box 1508
                                                                                     Seabrook. NH 03874
                        hereinw%- called the grantee:
                                                                                         ."*   ...
                                                              P D a 4 e n r luad hnb Ue ainu 'enour. and -$rmim' i m l d rU chr p i U m - ra
                                                              h.-ii*. ,*k>    "p".."L.U".       i . d i"di"id".l". ."d L. ..,rrs.-nr.
                                                                                                 p                      b
                                                                                                                                                immmsnl % ~ r )thr
                                                                                                                                      ."d u.ign. or .acoar.".o..,

                               ~~IILBSL~&    That the grantor, for ornd in consideration of the s u m of $ 10.00 & O CV      and other
                        rialuable eomidcrations, recdpt whereof i s her& acknowledged, hereby grants, bargains, sells, aliens, remises,
                        rekoses, convnjs and c o M i m s unto the grantee all that certain land situo.te in    Putnam
                        COWZ~Y,   State of    Florida           ,6 :
                                                                   2:



              jl          L o t s "A",      7, 15 and 16 of WILSON CYPRESS COMPANY'S SUBDIVISION, a c c o r d i n g t o p l a t
                          t h e r e o f r e c o r d e d i n Map Book 3 , p a g e 194 of t h e p u b l i c r e c o r d s of Putnam County.
                          Florida.




                              m5gEtllE~.with                      all te tenements, hareditaments and appurtemmces thereto belonging or in aqrwise
                                                                       h
                    appertaining.
                              @IT     Mnue anh t n Mnlh,                            the same         in fee simple *ever.



                                                                  hen1Elf. the said grantor has hemo?to                  set t h e i r         hand a and seal s              the day and
                    year Jirst abov


                    Wit",".    Sign.t""    (nr la Oixnlil,,                                                                                                                              B
                                                                                                                                                                                         Ea


                        D a n i e l T.        Wilhife
                     m i
                    = ms




                                                                                                               P.O.      Box 918           Palatka.         g132178
                                                                                                               Rx, ox-    *am-
                        D a n i e l T.        Wilhite
                    ZG>~,'~~",,X~
                                  ORDlNANCE NO. 07-15

                                       AN ORDINANCE

                                             entitled

       AN ORDINANCE OF THE CITY OF PALATKA, FLORIDA, PIWVIDING
       THAT THE CODE OF ORDINANCES OF THE CITY OF PALATKA,
       FLORIDA BE AMENDED BY ICEVISING APPENDIX "A" T O SECTlON
       86-314 AND APPENDIX "A" TO SECTION 86-315 THEREOF, PROVIDING
       NEW WATER RATE SCHEDULES EFFECTIVE OCTOBEI1 1, 2007,
       BOTH INSIDE AND OUTSIDE THE CITY LIMITS RESPECTIVELY; AND
       PROVIDING AN EFFECTIVE DATE.

BE II' ENACTED BY THE PEOPLE OF THE CITY OF PALATKA, FLORIDA:

                                                             of                       aniz~ldcd
        Section 1. That the Code of Ordinances of the C~ky I'alaika, 1-londa. 17 hc~cby
by revising Appendix "A" to Sectloll 86-314 to read as follows.

              Sec. 86-31 4. Wafer rates genemlly.

              (a) Schedule:

                 No. of Gallons          Residential Rakes         Cornnlercial llates

                       4M                    $11.41                     $12.63
                       5M                     12.74                      13.96
                       6M                     14.07                      15.29
                       7M                     15.40                      16.62
                       8M                     16.73                      17.95
                       9M                     18.06                      19.28
                     10IvI                    19.39                      20.61
                     I1M                      20.72                      21.94
                     12M                      22.05                      23.27
                     13M                      23.38                      24.60
                     14M                      24.71                      25.93
                     15M                      26.04                      27.26
                     16M                      27.37                      28.59
                     17M                      28.70                      29.92
                     18M                      30.03                      3 1.25
                     I 9M                     31.36                      32.58
                     20M                      32.69                      33.91
                All over 20,000         $1.33 per 1,000 gallons       $1.33 per 1.000 gallons

              All rates are figured per 1.000 gallons
        Section 2. rbat the Code of Ord~nmces the City of Palatla, Florida, is hereby amcnded
                                                 of
by revising Appendix "A" to Section 86-1 15 to read as follow\:

              Sec. 86-31 5. Water mtes outside city limits.

              (a) Schedule:

              No. of Gallons              Residential Rates           Co~nnierc~alRatcs
                       4M                    $14.01                       $15.53
                       5M                      15.67                       17.19
                       6M                      17.33                       18.85
                       7M                      18.99                       20.5 1
                       8M                      20.65                       22.17
                       9M                      22.3 1                      23.83
                      1OM                      23.97                       25.49
                     1lM                       25.63                       27.15
                      12M                      27.29                       28.81
                      13M                      28.95                       30.47
                      14M                      30.61                       32.13
                      15M                      32.27                       33.79
                     1SM                       33.9:                       35.45
                      17M                      35.59                       37.1 1
                     18M                       37.25                       38.77
                      19M                      38.91                       40 43
                     20M                      40.57                        42 09
               All over 20.000            $1 .66 per 1,000 galions      $1.66 per 1.000 gallons

              All rates are figured per 1,000 gallons

       Section 3. A copy of this Ordinance shall be furnished to the Municipal Code Co~yoration
fm insertion in the Code of Ordinances for the City of Palatka.

       Section 5. This Ordinance shall become effective as of October 1,2007

        PASSED AND ADOPTED by the City Comnlission of the Clly of I'alatlta, Flor~da.t h s
27'" day of September, 2007




                                                              Its Mayor
City C'lcrk
                                     ORDINANCE NO. 07-15

                                       AN ORDINANCE

                                             entitled

       AN ORDINANCE OF THE CITY OF PALATKA, FLORIDA, PROVIDING
       THAT THE CODE OF ORDINANCES OF THE CITY OF PALATKA,
       FLORIDA BE AMENDED BY REVISING APPENDIX "A" TO SECTION
       86-314 AND APPENDIX "A" TO SECTION 86315 THEREOF, PROVIDING
       NEW WATER RATE SCHEDULES EFFECTIVE OCTOBER 1, 2007,
       BOTH INSIDE AND OUTSIDE THE CITY LIMITS RESPECTIVELY; AND
       PROVIDING AN EFFECTIVE DATE.

BE IT ENACTED BY THE PEOPLE OF THE CITY OF PALATKA, FLORIDA:

        Section 1. 'That the Code of Ordinances of the City of Palatka, Florida, is lweby amended
by revising Appetrdix "A" to Section 86-314 to read as follows:

              See. 86-314. Waferrates gmcrally.

              (a) Schedde:

                 No. of Gallons           Residential &tes
                                                       NEW           OLD          NEW
                                                      $11.41        $11.63       $12.63
                                                       12.74         12.96         13.96
                                                       14.07         14.29         15.29
                                                       15.40         15.62         16.62
                                                       16.73         l%is          17.95
                                                       18.06         18.28         19.28
                                                       19.39         19.61        20.61
                                                       20.72         20.94        21.94
                                                       22.05         22.27        23.27
                                                       23.38         23.60        24.60
                                                       24.71         24.93         25.93
                                                       26.04         26.26        27.26
                                                       27.37         27.59        28.59
                                                       28.70         2842         29.92
                                                       30.03         30.25         31.25
                                                       31.36         31.58         32.58
                                       -    .          32.69         32.91         33.91
                 All over 20,000         $1.33 per 1,000 gallons        $1.33 pcr 1,000 gallons

               All rates are figured per 1,000 gallons
        Section 2. That the Codc of Ordinances of the City of Palatka, Florida. is hereby amended
by revising Appendix "A" lo Section 86-315 to read as follows:

              Sec. 86-315. Water rates outside city limits.

              (a) Schedule:                              i
              No. of Gallons
                                       OLD            NEW                          NEW
                       4M            $13.01         $14.01                        $15.53
                       5M             14.67          15.67                         17.19
                       hM             16.33          17.33                         18.85
                       7M             17.99          18.99                         20.51
                       8M             19.65          20.65                         22.17
                       9M             21.32          22.31                         23.83
                      1O M           22-91           23.97                         25.49
                      11M            24.63           25.63                         27.15
                      12M            26.29           27.29                         28.81
                      13M            27.95           28.95                         30.47
                      14M            29.61           30.61                         32.13
                      15M            31.27           32.27                         33.79
                      16M            32.93           33.93                         35.45
                      17M            34.59           35.59                         37.1 1
                      18M            36-25           37.25                         38.77
                      19M            37.91           38.91                         40.43
                      20M            39.57           40.57                         42.09
                All over 20,000           $1.66 per 1,000 gallons       $1.66 per 1,000 gallons

              All rates are figured per 1,000 gallons

        Section 3. A copy of this Ordinance shall be furnished to the Municipal Code Corporation
for insertion in the Code of Ordinances for the City of Palatka.

       Section 5. This Ordinance shall become effective as of October 1,2007.

        PASSED AND ADOPTED by the City Commission of the City of Palatka, Florida, this
27'h day of September, 2007.

ATTEST:                                                      CITY OF PALATKA

                                                             By:
City Cierk                                                          Its Mayor
                                   ORDINANCE NO. 17-16

                                       AN ORDINANCE

                                            entitled

       AN ORDINANCE OF THE CITY OF PALAFKA, FLORIDA, PROVIDING
       THAT THE CODE OF ORDINANCES OF THE CITY OF PALATKA,
       FLORIDA BE AMENDED 13Y REVISING APPENDIX "A" TO SECTION
       86-344 AND APPENDIX "A" TO SECTION 86-345 THEREOF, PROVIDING
       NEW SEWER CHARGES EFFECTIVE OCTOBER 1,2007, BOTH INSIDE
       AND OUTSIDE THE ClTY LIMITS RESPECTIVELY; AND PROVIDING
       AN EFFECTIVE DATE.

BE IT ENACTED BY THE I'EOI'LE OF THE CITY OF PALATKA, FLORIDA:

         Section 1. That the Codc oCOrdinances or thc City of Paldtka, 1:lorida. is hereby amended
h y revising Appendix "A" to Section 86-344 to read as Ibllows:

               See. 86-344. Sewer Rntes Inside City Limits.

               (a) Schedule:

               Gallons of               Residential
               Water IJscd             Multi-family IJnit




               (b) Residential .sewer bill: Not to exceed $30.16
(c) CJommercirrl.sewer izte: All over 20,000 at $1.33 per tliousand, not to exceed
    $400.61.

(d) Industriul trrzci iorge institutionul user: 100% or the water bill above the
    minirnum; provided, however, that thc minirnum charge shall be $140.00 per
    month.

(e) Plum repkacemcnt chmge: Twenty percent (20%) of the user's sewer charge.
        Scction 2. That the Code of Ordinances of the City of Palatka, Florida, is hcrehy amended
by rcvising Appendix "A" to Section 86-345 to read as follows:

              See. 86-345. Sewer Rnfm Outside City Limits.



              Gallons of                 Residential
              Water IJsed               Multi-family IJnit                  Comrncrcial

                                                                               $26.13
                                                                                27.79
                                                                                29.45
                                                                                31.11
                                                                                32.77
                                                                                34.43
                                                                                36.09
                                                                                37.75
                                                                                39.41
                                                                                41 .O7
                                                                                42.73
                                                                                44.39
                                                                                46.05
                                                                                47.71
                                                                                49.37
                                                                                5 1.O3
                                                                                52.69

              (h) Outside rcsiclenficxl hill: Not to exceed $37.43

              (c) Cbnzinerciiil sewer outside: All over 20,000 at $1 .h6 per thousand, not
                  to exceed $500.89.

                               and
              (d) IrzcIz~.s/rinl large in.stitutiorzrrl users: 100% of'thc water bill.
                  provided, however, that thc minimum charge shall he $177.96 per
                  month.

              (e) Plan/ rcplciceinent charge - Twenty (20%) of the user's sewer charge7
        Section 3. A copy of this Ordinance shall be furnished to the Municipal Code Corporation
ibr insertion in the Code of Ordinances for the City of Palatka.

       Section 5. This Ordinance shall become effect~ve ol'October I, 2007
                                                      as

        PASSED AND ADOP7'ED by the City Commission ol' the City of Paiatka. Florida. this
271h day of September, 2007.

                                                   CITY OF I'ALA'I'KA



                                                   By:        -            -
                                                           Its Mayor
Ej 86-344. Sewer rates inside city limits.
(a) Schedule:
TABLE INSET:

                              Residential
 Gallons of
                              Multifamily                 Commercial
Water Used
                              Unit




(b) Residential sewer bill; Not to e x c e e d ~ $ 3 0 . 1 6
(c) Commercial sewer rate: All over 20,000 at $1.33 per thousand, not to
e x c e e d ~ ~ 4 0 0 . 6 1
(d) Industrial and large institutional user; 100 percent of the water bill above the
minimum; provided, however, that the minimum charge shall be $la-a;ee $140.00
per month.
(e) Plant replacement charge: 20 percent of the user's sewer charge.
(Ord. No. 99-15, Ej 1, 9-23-1999; Ord. No. 00-24, § 1, 9-28-2000; Ord. No. 01-31,
3 1, 9-27-2001; Ord. No. 02-11, 5 1, 9-26-2002; Ord. No. 04-29, Ej 1, 9-23-2004;
Ord. No. 06-40, § 1, 9-28-2006)
§ 86-345. Sewer rates outside city limits.
(a) Schedule:
TABLE INSET:

                            Residential
 Gallons of
                            Multifamily                 Commercial
Water Used
                            Unit




ISM                                                     &&=
                                                        434
19M                                                     M w
                                                        s &
20M                                                     !A&%-a
(b) Outside residential bill: Not to exceed $3&4&$37.43
(c) Commercial sewer outside: All over 20,000 at $1.66 per thousand, not to
         4 % - 5 08
exceed $ & %$ 0 . 9
(d) Industrial and large instifutional users: 100 percent of the water bill,
provided, however, that the minimum charge shall be $-$177.96             per
month.
(e) Plant replacement charge: 20 percent of the user's sewer charges.
(Ord. No. 98-19, § 1, 9-24-1998; Ord. No. 99-15, 5 2, 9-23-1999; Ord. No. 00-24,
§ 2, 9-28-2000; Ord. No. 01-31, § 2, 9-27-2001; Ord. No. 02-1 1, § 2, 9-26-2002;
Ord. No. 04-29, 5 2, 9-23-2004; Ord. No. 06-40, 3 2, 9-28-2006)
                                    ORDINANCE: NO. 07-18

                                              entitled

       AN ORDINANCE OF THE CITY OF PALATKA, FLORIDA, PROVIDING
       'THAT THE CODE OF' ORDINANCES OF TIIE CITY OF PALATKA,
       FLORIDA BE AMENDED BY REVISING APPENDIX "A" TO SECTION
       86-285 AND APPENDIX "A" TO SECTION 86-312(3) THEREOF,
       PROVIDING NEW UTILITY IATE PAYMENT FEES, RECONNECTION
       FEES, AND SERVICE CHARGES EFFECTIVE OCTOBER 1,2007,130TA
       INSIDE AND OUTSIDE THE CITY LIMITS RESPECTIVEL,Y; AND
       PROVIDING AN EFFECTIVE DATE.

BE IT ENACTED BY THE PEOPLE OP THE CITY OF PALATKA. FLORIDA:

        Section 1. That the Code of Ordinarlees ofthe City of Palatka, Florida, is hereby aruerlded
by revising Appendix "A" to Section 86-285 to rcad as follows:

               Sec. 86-285. Late Pnyntetit Fee; Reconnection Fee.

               (a) Late Payment Fee                          $4.00

               (bi T<econnection fee wlmi seivlces has        $20.00
                   Been suspended or disconnected
                   For non-payment


        Section 2. ?%at the Code of Ordinances of the City of Palath, Florida, is hereby amended
by revising Appendix "A"to Scction 86-312(3) to read as follows:

               Scc. 86-315. Wnter Deposit and misccllnneonsfees.

               (3) Service C'hurge.~:

                      a.   Trmsfer of service lioin one location to mother   $20.00
                      b.   Reconnect Fee                                     $20.00
                      c.   Meter Accuracy 'Test                              $15.00
                      d.   Late Payment Fee (Assessed after 20 days)         $ 4.00
        Section 3. A copy of this Ordinance shall be firmished to the Municipal Code Corporation
h r insertion in the Code of Ordinances for the City of Palatka.

       Section 5. This Ordinance shall become effective as of October 1.2007.

        PASSED AND ADOPTED by the City Commission of t11e City of Palatka, I'lorida, this
27'" day of September, 2007.

                                                   CITY OF PALATKA



                                                   By:
                                                           Its Mayor



ATTEST:




City Clerk
                                                                                            (b) One-cent vending machines,
    More than 40 machines..                    .......               200.00              for each machine. .................                               1.00

  (b) One-cent machines, for each                                                                              Chapter 86. Utilities
machine. . . . . . . . . . . . . . . . . . . . . . . . . .                1.00
                                                                                         3   86-285. Late payment fee; reconnection fee.
                                                                                                                                                                      .....
$ 78-203. License tax on coin-operated machines
when owner operates own machines on own pre-                                                 (a) Late payment fee                  ...........          $#39m*-.'-iA LJ t,>
                                                                                                                                                        "             /
mises.
                                                                                            (b) Reconnection fee when ser-
       L
  (a) A I ntachines except one-cent                                                      vice has been suspended or discon-
vending machines, for each machine                                      $5.00            nected for nonpayment . . . . . . . . . . . .                  "0
                                                                                                                                                         ,   ~    '       ' i r;o

                                                               Water Rates and Charges

5   86-911. New water connections; plnnt replacement charge
  (a) C."<~~znection All persons desiring new water service connections shall pay the following fee for
                    fie.
the t.ype of service desired:
    (1) Tliree-quarter-inch tap or less. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                $300.00
    (2) One-inch tap.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .     360.00
    (3) 'Two-inch tap.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .    925.00
    (4)     For any water tap larger than two inches, a charge shall be made on the basis of the cost to the
            city for such tap.
  (b) Plant replacement charge. All users of city water service shall pay a plant replacement charge in
an amouut equal to 20 percent of the user's water charge.
   ( c ) L i n e cluzrge. The line charge shall be in the amount of actual cost incurred by the city in the
installation of such line.
  (13) Om-time expa,nsion.fund charge. All persons desiring new water service connections to the city
water mains shall pay to the city a one-time charge as follows:
    ill      When a three-fourths-inch water tap or less is used, $250.00 for a single-family residence,
             $200.00 per apartment when the apartment complex is on a master meter, and $25.00 per fixture
              r
             O coznn~ercial service.
    ( 2 ) When a one-inch tap is used, $300.00 for a single-family residence, $200.00 per apartment when
          t,he apartment complex is on a master meter, and $25.00 per fixture for commercial service.
    (3) When a two-inch or larger water tap is used, $500.00 for a single-family residence, $200.00 per
        apartment when the apartment complex is on a master meter, and $25.00 per fixture for
                  service.
        comn~ercial

$ 86-31%Water deposit and miscellaneous fees.
   All persons desiring to consume water for any purpose except private fire protection shall pay the
following deposits and fees for the following types of service:
    (1) Residerrtial senrice.
        a. Inside city . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .      $ 50.00
        b.   Outside city.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         75.00


S~rpji. 2
      NO.                                                                      CDk20
  (2) Commercial service.
          a.      Trailer parks (each unit). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                            100.00
         b.       Three-quarter-inch connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                                   100.00
          c.      Apartment complex with nine or more units (each unit). . . . . . . . . . . . . . . . . . . .                                                          100.00
          d.      One-inch or larger connections: Average of two months' bills.
  (3) Service charges.
          a.      Transfer of service from one location to another . . . . . . . . . . . . . . . . . . . . . . . . . . ,,J& "..w%o-"
          b.                                                                                                                                          :
                  Reconnect fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Jc). c - 1 ~ ~ 0 '
                                                                                                                                                     .-
          c.      Meter accuracy test.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .         15.00
          d.      Late payment fee (assessed after 20 days). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D f--%..oO-.oo-.oo
                                                                                                                            i0 /

3 86-313. Water tap renewal or change-over from one supply line to another.
  For all water tap renewals or where a change-over is made from one water supply line to another water
supply line, the charge shall be as follows:
  (1) Three-quarter-inch tap . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                              $ 50.00
  (2)     One-inch tap.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                   75.00
  (3) Two-inch tap.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .                      500.00
  (4)     Four-inch t a p . .         . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .. . , . . . . . . . . . . . . .
                                                                                                                                                            ,      Act,ual cost
  (5) Six-inch tap              . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .   Actual cost

$ 86-314. Water rates generally.
  (a) Schedule:

                                                                             Residentid                                                      Co~nmcrrial
            No. of Cmllons                                                     Rates                                                               Rates
                   4M                                                                                                                      $11.63
                   5M                                                                                                                       12.96
                   GM                                                                                                                       14.29
                   7M                                                                                                                       15.fi2
                   8M                                                                                                                       16.95
                   9M                                                       17.06                                                           78.28
                  IOM                                                       18.39                                                           19.61
                  11M                                                       19.72                                                           20.74
                 12M                                                        21.05                                                           22.27
                  13M                                                       22.38                                                           23.60
                  14M                                                       23.71                                                           24.93
                 15M                                                        25.04                                                           26.26
                 16M                                                        26.37                                                           27.59
                  17M                                                       27.70                                                           28.92
                  18M                                                       29.03                                                           30.25
                  19M                                                       30.36                                                           31.58
                 20M                                                        31.69                                                           32.91
            All over 20,000                                        $1.33 per 1,000 gallons                                         $1.33 per 1,000 gallons


Supp. No. 8
I t i
                                                                  CITY OF PALATKA
                                                                  Betsy Jordan Driggers
                                                                  City Clerk
                                                                  201 N. 2"d Street
                                                                  Palatka FL 321 77
                                                                  Phone: 386-329-0100
                                                                  Fax: 386-329-0799
                                                                  e-mall betsveqbso net

        ~          e         t        /        ~         ~          )        t        r      d
To:     Palatka City Commission & Staff
From:   Betsy Driggers, City Clerk
Date:   September 10, 2007
Re:     Amendments to Palatka Municipal Code, Chapter 22, Cemeteries



        The ordinance attached amends the prices for cemetery grave sites (both adult and
        child) and amends the amount deposited into the "special cemetery fund" from $125
        of the proceeds from the sale of each adult grave site to 50% of the proceeds from
        the sale of each adult grave site.

        These changes were requested by Cemeteries Supt. Jeff Norton, per discussion at
        the budget workshop, in order to provide for a balanced cemeteries fund budget
        and future needs.

        For more information, contact Jeff Norton, Cemeteries Supt., at 329-0100.
l'llis instrurucnt prepared by:
Relsy Jordan Driggers
20 1 North 2"" Street
I'niaihn. FL 32177


                                              ORDINANCE NO. 07 - 17


                          AN ORDINANCE OF THE CITY OF I'ALATKA, FLORIDA,
                          AMENDING CIIAPTER 22, CEMETERIES, SECTION 2,
                          CEMETERY FUND, AMENDING THE AMOIJNL' OF FUNDS
                          FROM THE SALE OF EACH ADTJLT GRAVE SPACE TO RE
                          SET ASIDE INTO THE SPECIAL CEMETERY FTJND;
                          AMENDING APPENDIX A (FEE SCHEDULE) OF THE
                          MUNICIPAL CODE OF THE CITY OF PALATKA AS IT
                          PERTAlNS TO FEES AND OTHER CHARGES RELATING TO
                          CHAPTER      22,  CEMETElUES;      PROVIDING   FOR
                          SEVERAIJ11,ITY; AND PI<OVIDING AN EFFECTIVE DATE.


                BE IT ENACTED BY THE PEOPLE OF THE CITY OF PALATKA, FLORIDA:


               Section I.     That Chapter 22, Cemeteries, Section 2, Cemetery F~lnd,
              bc amended to read as follows:

                             Sec. 22-2. Cemetery Fund

                                     A special ~nunicipalfund is hereby created
                             and established, to be known as the "Special
                             Cemetery Fund," which shall be maintained as a
                             separate fund of the city and into which fifty percent
                             (50%) of proceeds from the sale of each single adult
                             grave space shall be deposited. The monies placed in
                             this fund shall be used for the acquisition of land for
                             cemetery purposcs in such manner and at such times
                             as the city commission shall from time to time
                             determine. This fund shall be a continuing Cund,
                             running from year to year, and the monies thcrcin
                             placed shall not be subject to expenditure for any
                             other use or purpose than as authorized in this section.
 Section 1 .
           1     That the portion of the City of Palatlta Municipal Code
designated as Appendix A, Chapter 22, shall be and the same is hereby
amended to read as follows:

         Chapter 22. Cemeteries

         (1) Adult Lot     (5 ft. x I0 ft.)     $550
         (2) Infant Lot    (2.5 ft. x 5 il.)    $225


  Section 111.      That all ordinances or parts of ordinances in conflict
therewith are hereby repealed to the extent of such conflict.


   Section IV. That if any section or portion of a section or subsection of
                                                or
this ordinance proves to be invalid, unlawf~tl, unconstitutional, it shall not
be held to invalidate or impair the validity, force, or effect of any other
section or portion of a section, subsection, or part of this ordinance.


   Section V.    That this ordinance shall take effect upon its passage as
provided by law.


   Section V1. A copy of this Ordinance shall be furnished to tlie Mmicipal
Code Corporation for insertion in the Code of Ordinances for the City of
Palatka, Florida.


   PASSED AND ADOPTED by tlie City Corninission of the City of
Palatlta on this 28th day of September , 2007.


                                        CITY OF PALATKA



                                        By:
                                               Its MAYOR
ATTEST:



CITY CLERK


APPROVED AS TO FORM AND CORRECTNESS:




City Attorney
Chapter 22 CEMETERIES*


"Cross references: Streets, sidewalks and other public places, ch. 70.
State law references: Municipal Home Rule Powers Act, F.S. § 166.011 et
seq.



Sec. 22-2. Cemetery fund.
A special municipal fund is hereby created and established, to be known as the
"Special Cemetery Fund," which shall be maintained as a separate fund of the
city and into which $1-2588 Fifty Percent (50%) of proceeds from the sale of
each single adult grave space shall be deposited. The monies placed in this fund
shall be used for the acquisition of land for cemetery purposes in such manner
and at such times as the city commission shall from time to time determine. This
fund shall be a continuing fund, running from year to year, and the monies
therein placed shall not be subject to expenditure for any other use or purpose
than as authorized in this section.
(Code 1981, § 7-2)


APPENDIX A FEE SCHEDULE
      The various fees and charaes referred to in the Code are set out in the following
schedule:


                                  Chapter 22. Cemeteries

5 22-4. Lot prices in city cemeteries.
               (1) Adult lot . . . $45040 (5 ft. x 10 ft.)   $550.00
               (2) Infant lot . . .426&3 (2.5 ft. x 5 ft.)   $225.00
                                                                    CITY OF PALATKA
                                                                    Betsy Jordan Driggers
                                                                   Citv Clerk
                                                                   201 N. 2"" Street
                                                                    Palatka FL 321 77
                                                                    Phone: 386-329-010 0
                                                                    Fax: 386-329-01 9 9




To:     Palatka City Commission & Staff
From:   Betsy J. Driggers, City Clerk
Date:   September 10, 2007
Re:     Changes to Municipal Code, Chapter 34, Fire Protection



        The attached ordinance amends the Palatka Municipal Codel Chapter 34, Fire
        Protection, per changes that have been requested by Fire Marshal Mark Lynady.

        The changes are as follows:

        1. Change the term 'occupational license' to "business tax receipt" per legislative
           changes that went into affect on July I,
                                                  2007;

        2. Adds a provision giving the Fire Marshal authority and responsibility to schedule
           periodic inspections of all licensed business establishments within the City to
           determine fire code compliance; and

        3. Abolishes the Fire Self Inspection program that was adopted by ordinance 04.
           04-23 on 9-9-04.

        For further information, please contact Fire Marshal Lynady at 329-0122
                                ORDINANCE NO. 07-19

                                         Entitled

       AN ORDINANCE OF THE CITY OF PALATKA, FLORIDA,
       AMENDING THE CODE OF ORDINANCES OF THE CITY OF
       PALATKA, FLORIDA, CHAPTER 34, FIRE PREVENTION AND
       PROTECTION, BY AMENDING ARTICLE 11, SECTION 34-33(d),
       FIRE MARSHAL, APPROVAL OF LICENSES AND PERMITS;
       AMENDING ARTICLE HI, FIRE CODES, BY 1)ELETING
       SECTION 34-65 IN ITS ENTIRETY TO ABOLISH THE FIRE
       SELF-INSPECTION PROGRAM ESTABLISHED BY ORDINANCE
       04-23 ON 9-9-04; PROVIDING FOR SEVERABILITY; AND
       PROVIDING AN EFFECTIVE DATE.

       WIIEIZEAS, effective July 1, 2007, the Florida Legislature has amendcd Title
XIV, Chapter 205 of the Florida Statutes (entitled 1,ocal Busincss Taxcs) to rcflect that
the term "occupational business license" has been changed to ‘business tax receipt," and
the term "occupational license tax" has been changcd to "business tax:" and by thc
addition of certain other provisions pcrtaining thereto; and
       WHEREAS, the Palatka City Commission finds that the Municipal Code should
hc amended to reflect the forgoing legislative terminology and changes; and to add
certain administrative provisions pcrtaining to the issua~ice of such licenses and
frequcney of fire inspections; and
       WHEREAS, the City Commission also finds it in the best interest of the business
community to abolish the annual Fire Self-Inspection Program that was adopted by
Ordinance 04-23 on September 9: 2004, and henceforth to enlorce and provide lirc
inspection services to all commercial properties within the City through the Fire
Marshal's oSfice, in accordance with the provisions of FS 633.025 and Section 69A-
60.007 of the Florida Fire Prevention Code, pcrtaining to enforcement.

   NOW, THEREFORK, BE IT ENACTED by the pcople o f the City of Palatka.
Flor~da
    SECTION 1: THAT Article TI, Chapter 34. Fire Prevent~onand Prolcctmn, of the
Code of Ordinances of the City of Palatka. Florida, be amended as follows


        Section 34-33(d). Approval oflicenses and Permifs
       The Fire Marshal shall give approval of all new business tax receipt liceiises and
        all structural building permits before being issued. The Fire Marshal shall have
        the authority and responsibility to schedule periodic inspections of all licensed
        business establishnients within the City to determine compliance \vith applicable
        live codes.


    SECTION It: THAT Article 111, Section 34-65> of the Code of Ordinances of the
City of Palatka, Florida, cntitled Fire self-inspection progrant, is hereby deleted in its
entirety, and said program is hereby abolished.
    SECTION Ill:         Penalty. Except as otherwise provided in this ordinance. any
person or entity violating any of the provisions of this Ordinance may be punishcd as
provided in Section 1-10 ofthe Municipal Code of the City of Palatka.


    SECTION IV:        Severahility. If any portion of this ordinance is for any reason
held or declared to be unconstitutional, inoperative or void, such holding shall not affcct
the remaining portions of this ordinance. If this ordinance or an)? provisiosl thereof shall
be held to be inapplicable to any person, property or circumstance: such holding shall not
afScct its applicability to ally other person, property or circumstance.


    SECTION V:         Codification. A copy of this Ordinance shall be furnished to the
Municipal Code Corporation for insei-tion in the Code of Ordinances for the City of
Palatka.


    SECTIONVI:         Effective    Date.      This ordinance      shall become    effective
           upon
i~n~nediately its passage.


    PASSED AND ADOPTED by the City Colnniissioti of the City of Palatka. Florida,
this 27thday of September, 2007.
                             CITY OF PALATKA


                             By:
                                   Its MAYOR




ATTEST:



CITY C1,ERK


APPIZOVED AS TO CONTENT AND CORRECTNESS:



CITY ATTORNEY
                   Marshal shall give approval
    icenses and all shvctural building prniits
                   ty and responsibility to
                 ,o f all licensed business
                    applicable fire codes.




. - strike entire section
THIS ENTIRE SECTION TO BE ABOLISHED:
                                     .
IIo?u/<irmi.i'Irrrr: h l nml dl!! l h r i h r t i cr!r I riiwnll; nr   i 00 i r
                                                                        r         n,
                                                              09/06/2007 2:45:41 PM Page 1

Compound Period ........ : Monthly

Nominal Annual Rate ... : 6.000 %

CASH FLOW DATA
   Event                Date                 Amount        Number    Per~od    End Date
1 Loan                  09/06/2007       2,200,000 00           1
2 Payment               10/06/2007          18,564 85         180    Monthly   09/06/2022
3 Payment               10/06/2022               0 00           1


AMORTIZATION SCHEDULE - Normal Amortization
         Date                  Payment          Interest         Principal         Balance
  Loan 09/06/2007                                                              2,200,000.00
2007 Totals                       0.00             0.00              0.00

     1  10/06/2007          18,564.85        11,000.00          7,564.85       2,192,435.15
     2  11/06/2007          18,564.85        10,962.18          7,602.67       2,184,832.48
     3  22/06/2007          18,564.85        10,924.16          7,640.69       2,177,191.79
     4  01/06/2008          18,564.85        10,885.96          7,678.89       2,169,512.90
      5 02/06/2008          18,564.85        10,847.56          7,717.29       2,161,795.61
      6 03/06/2008          18,564.85        10,808.98          7,755.87       2,154,039.74
      7 04/06/2008          18,564.85        10,770.20          7,794.65       2,146,245.09
      8 05/06/2008          18,564.85        10,731.23          7,833.62       2,138,411.47
      9 06/06/2008          18,564.85        10,692.06          7,872.79       2,130,538.68
    10 07/06/2008           18,564.85        10,652.69          7,912.16       2,122,626.52
    2 1 08/06/2008          18,564.85        10,613.13          7,951.72       2,114,674.80
    12 09/06/2008           18,564.85        10,573.37          7,991.48       2,106,683.32
2008 Totals                222,778.20       129,461.52         93,316.68

    13 10/06/2008           18,564.85        10,533.42          8,031.43       2,098,651.89
    14 11/06/2008           18,564.85        10,493.26          8,071.59       2,090,580.30
    15 12/06/2008           18,564.85        10,452.90          8,111.95       2,082,468.35
    16 01/06/2009           18,564.85        20,412.34          8,152.51       2,074,315.84
    17 02/06/2009           18,564.85        10,371.58          8,193.27       2,066,122.57
    18 03/06/2009           18,564.85        10,330.61          8,234.24       2,057,888.33
    19 04/06/2009           18,564.85        10,289.44          8,275.41       2,049,612.92
    20 05/06/2009           18,564.85        10,248.06          8,316.79       2,041,296.13
    21 06/06/2009           18,564.85        10,206.48          8,358.37       2,032,937.76
    22 0710612009           18,564.85        10,164.69          8,400.16       2,024,537.60
    23 08/06/2009           18,564.85        10,122.69          8,442.16       2,016,095.44
    24 0910612009           18,564.85        10,080.48          8,484.37       2,007,611.07
2009 Totals                222,778.20       123,705.95         99,072.25

                            18,564.85        10,038.06          8,526.79       1,999,084.28
                            18,564.85         9,995.42          8,569.43       1,990,514.85
                            18,564.85         9,952.57          8,612.28       1,981,902.57
                            18,564.85         9,909.51          8,655.34       1,973,247.23
                            18,564.85         9,866.24          8,698.61       1,964,548.62
                            18,564.85         9,822.74          8,742.11       1,955,806.51
I t i
 0 Mayor Karl Flagg and City Connmi\\ioners Brown. Kitchens. Sanders and Norwood

 ROM: Ilcbhic Hanks, Interim Planning I>irector

RE: Consideratiot~of' ii Special Magistrcw

ilue to increasing diftkulty in obtaining Board rneniben to serve o n City Boards, I would like
                    to                   a
ihc Con~mission consider en;~cting Special Magistrate ordinance and abolishing the Ctde
finforcel~mt                                                                   Code Enforcement
                Boarcl. Twice this year. 11iere Ira. heen no cluorum for l l ~ e
Rti:trl, wc havc had no voluniecrs for the 2 alternate pmition in a couple of years. 2
]~crn~aneni  iiren~bcrs resigning to serve on Boards elsewhere, ;rnd 1 member has missed 2
                        arc
coiwx~~tive    inectings and should be replaced. I sincerely douht we will have a yuorut-n next
rnonrh. Lack of a cporum is not only a hardship on the citizens that come to testify or have
requested to itddrcss the Board ~ L I also on stal'f since considerable time is spent in preparing
                                      I
fix tlicse hearings.

A Special Magistrate woirld be an attorney. hired by the City, that cciuid adjudicate any matter
that could havc heen brought hefore the Code Enforcement Ro;~rdillat includes holding
hearings ;nid assessing fines against violators of the City's code of ordinances. Shelhe would
hc paid by the honr but the C'ity would not have to pay the City Attorney to attend the hearing
tire is itaid to attend the CEB hearings nrw) nor would staff have to spend hours in
preparation of agenda packets.

The me of a Special Magistrate is being utiliz.ed in many counties arid municipalitie. Sonre
        include: City of Margate, City of Deltona, (:it)/ of Lake Worth. City
o f the~n                                                                     of Alaehua. City
of Dania Beach. (3ty of Coml Springs, Town of Lake I'ark. Village of' Wellington: City of
West I'alm Beach. City of Sarawtn, C i t y n l Sanford, Town of Occan Ridge. Town of Jupiter,
IUric~m  County, Polk County, Blevard County. Martin County. and Polk Co~lnty.
September 5,2003


To: City Commission
From: City Manager
Re: Airport Hangar Rental Rates

At the August 3'd Airport Advisory Meeting, the committee voted to raise the rates of T-
hangars from $167 to $183 per month. This 10% increase was the same across the board
for all hangars. They recognize that this is only a recommendation at that the budget will
need to be finalized by City Staff and Commission. A survey of the surrounding airports
found that the only airport with a cheaper rate was Keystone Heights and they are raising
their rates to $200 per month i n October. Umatilla airport, just south of us, recently built
new T-hangars and offered them for $300 per month. They are all rented. While aircraft
owners would like to maintain the artificially low rates from the 80's and early 903, they
should realize that the cost of everything has gone up dramatically i n the last decade and
particularly in the last four years. T-hangars that cost $125 t o $200 thousand dollars a
series, now cost $800 thousand to build.

The City's preliminary airport budget based its hangar revenue on a charge of $200 per
month for individual T-hangars. This rate would bring us in line with hangar rates at
surrounding airports. Since that budget was approved, I have had to request the FDOT
transfer one of the hangar JPA's over to the terminal building to help finance that project.
This will result in a reduction of hangar revenue in the amount of $20,000. 1 am
recommending to the City Commission the following rates:

T-hangars                      $  200          All rates are monthly
T-hangars w/ cabin             $ 225
Executive Hangars              $ 800
New executive hangars          $1,500
Bulk hangars                   $1,500

When the terminal building is complete, Ihope to be able to rent the old terminal and
space i n the new terminal to coverthe revenue lost as a result of the shift of funds. In the
meantime, the rates proposed above are reasonable and in line with what other airports
are charging. I do not feel the airport committee will take exception to these rates and as
stated above, they understand that the City has to set the final rate. If approved, I will have
the rates posted immediately at the terminal building and notify all tenants by mail.

				
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