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2010 COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
COMMUNITY SERVICES
REQUEST FOR PROPOSALS
Release Date: September 1, 2009
Responses Due: October 15, 2009
Instructions
Program Information
Table of Contents
I. CDBG Program Background 2
II. National CDBG Objectives 2
III. Boulder's CDBG Program 2
IV. Eligible Activities 3
V. Eligibility for Funding 3
VI. 2010 Funding Availability 3
VII. Application Process 3
VIII. Proposal Format 4
IX. Proposal Submission 4
X. Rejection of Proposals 5
XI. Additional Considerations 5
XII. Required Documentation 5
XIII. Miscellaneous 5
Attachments
A 2006 - 2010 Consolidated Plan Executive Summary
B 2005 – 2009 CDBG Allocation Summary
C Eligible Activities
D HUD Low Income Guidelines
E Census Tract Map
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I. CDBG PROGRAM BACKGROUND
The federal Department of Housing and Urban Development (HUD) was established in 1966 in response
to increasing domestic concerns about the availability and condition of the nation’s housing stock and the
economic health of cities. The Housing and Community Development Act of 1974 was developed to
address these concerns. The primary objective of the Housing and Community Development Act is the
development of viable urban communities, principally for persons of low and moderate income. This
objective is achieved by providing decent housing, public facilities and expanding economic
opportunities for such households. Consistent with this goal, not less than 70% of funds received by the
City of Boulder must be targeted to benefit persons of low and moderate incomes.
II. NATIONAL CDBG OBJECTIVES
All projects funded with Community Development Block Grant dollars must meet one of the following
national objectives of the grant:
Urgent need: extremely rare, existing conditions pose a serious and immediate
threat to the health or welfare of the community
Elimination of Slum/Blight: must meet the definition under state or local law
Benefit to low- and moderate-income persons: this can be accomplished with one
of the following:
o Area benefit, however there are no areas in the city of Boulder which
qualify
o Limited clientele: at least 51 percent of the clientele receiving services
are low-income, verified through source documentation by the agency
providing services
o Housing: acquisition, rehabilitation, new construction, for rental and
homeowner activities
o Jobs: the creation and retention of permanent jobs, at least 51 percent
made available or held by low- and moderate-income persons
III. BOULDER’S CDBG PROGRAM
Boulder began its participation in the Community Development Block Grant Program as an entitlement
community when the program was initiated in 1975. Since that time, it has received approximately $33
million dollars. As an entitlement community, Boulder receives funding directly from HUD. The funds
allocated to Boulder become a part of the City of Boulder’s annual budget and are allocated to address
local priorities identified in the City’s Housing and Community Development Consolidated Plan. The
Executive Summary of the 2006-2010 Consolidated Plan is included with this Request for Proposals as
Attachment A.
To meet its priorities, Boulder is given wide discretion in deciding how the grant may be spent; eligible
activities range from the acquisition of land to acquiring buildings for use as public facilities. Basically,
there are two categories of funding from which all eligible projects must be funded: “housing”-defined
as those activities which provide permanent living accommodations to tenants or homeowners – and
“community service”-which may include the acquisition of real property for non-profit agencies,
rehabilitation of facilities, the provision of transitional or temporary housing for special populations such
as the homeless, chronically mentally ill, battered women and children, or emancipated youth and pubic
service activities.
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Funds in Boulder have been primarily spent on capital projects which have directly benefited
low/moderate income residents, the elderly, disabled, and other special populations in the community.
Since 1979, Boulder’s grant has provided funding in two areas: housing and community services.
IV. ELIGIBLE ACTIVITIES
Eligible activities generally include any of the activities listed in the block grant regulations published in
the Federal Register. Refer to Attachment C for a list of eligible CDBG activities. Funds provided by
the City of Boulder under this RFP are intended to serve Boulder city residents. Block grant dollars must
also be targeted to benefit persons earning less than the HUD low-income limit. At least 70% of each
year’s grant must benefit low and moderate income persons. HUD income guidelines are included as
Attachment D.
V. ELIGIBILITY FOR FUNDING
All legal agencies and organizations, public or private, for profit or not for profit, whose project meets
one of the three national objectives of the grant, is included on the list of eligible activities, and
demonstrates consistency with the City’s Consolidated Plan, are eligible to apply for funding under this
Request for Proposal. Priority is given to agencies serving city residents and located in the City of
Boulder. Funding is not provided to individuals.
VI. 2010 FUNDING AVAILABILITY
At this time the City anticipates receiving approximately $1,000,000 from the 2010 Community
Development Block Grant (CDBG) Program. The City uses 15% of the award for the Family
Resource School program and 20% for program administration. The remainder is split between
affordable housing and community development projects. For 2010 the city plans to award $325,000
through the community development funding process.
VII. APPLICATION PROCESS
The Department of Housing and Human Services administers the Community Development Block Grant
Program and solicits applications through a request for proposal process. The City has contacted those
agencies which have shown interest in or are known to do business relevant to this RFP. In addition,
notification to the public is made through advertisement in the Daily Camera. All interested entities that
were not contacted are invited to submit a proposal in accordance with the policies, procedures and dates
set forth herein.
Staff and the volunteer Community Development Advisory Committee (CDAC) review CDBG
proposals and make funding recommendations to the City Manager for approval. The major steps
involved in the review of proposals are presented below:
1. Proposals will be reviewed by staff to determine that mandatory criteria are met. Staff will present
an analysis of each proposal to the CDAC.
2. CDAC will evaluate the proposals and staff’s analysis. This evaluation will include consideration
of consistency with the City’s Consolidated Plan; community benefit of proposal; cost benefit of
proposal; urgency of proposed activity; agency’s performance in managing overall fiscal and
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program objectives; agency’s ability to meet defined outcomes; agency’s collaboration with other
entities; agency’s performance in submitting required reports/documents to HHS.
3. The City Manager will consider the recommendations of the CDAC and staff and make final
funding decisions.
4. Staff will notify City Council of the 2010 CDBG allocations.
Inquiries - Please contact the following staff:
Jeff Yegian, Community Development Program Manager, at 303.441.3157 or
yegianj@bouldercolorado.gov.
Janet Fulton, Asset Manager, at 303.441.4042 or fultonj@bouldercolorado.gov.
VIII. PROPOSAL FORMAT
Proposals must be submitted on 8½ x 11 paper, produced with a typewriter or a computer. Do not bind
proposals! Number all pages of your proposal.
Three-hole punch each copy. Double-sided (duplex) copying is preferred, but not mandatory. Do not
include organizational brochures or other attachments not asked for in the RFP.
Please label the original copy on the first page. You may hand-write “original” or use a post-it.
IX. PROPOSAL SUBMISSION
Proposals must be received on or before Thursday, October 15, 2009 at 4:00 p.m. Agencies must
allow sufficient delivery time to insure receipt of proposals by the time specified. The proposal package
may be
Mailed to: Jeff Yegian
Housing & Human Services
P.O. Box 791
Boulder, CO 80306
Delivered to: Jeff Yegian
2010 CDBG Process
Housing & Human Services
1101 Arapahoe, 2nd Floor
Boulder, CO 80302
Emailed to: yegianj@bouldercolorado.gov
An original and 10 copies of your proposal must be received by the City of Boulder Department of
Housing and Human Services by 4:00 p.m. Thursday, October 15, 2009.
Late proposals will not be accepted.
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X. REJECTION OF PROPOSALS
The City reserves the right to reject any or all proposals, to waive informalities and irregularities in
proposals received, and to accept any portion of any proposal or all items proposed if deemed in the best
interest of the City to do so.
XI. ADDITIONAL CONSIDERATIONS
The project should not adversely affect any other major facility or environment of the neighborhood
in which it is located. Projects which can be funded solely from other sources should not be
submitted for CDBG consideration.
Once a project has been selected for funding, the City will conduct an environmental and
compliance review prior to entering into a Funding Agreement. The Agreement will define the City
and agency’s responsibilities for project funding and implementation.
All projects selected for funding are subject to compliance with local and federal regulations before a
contract is executed or funding is released. The City must be notified of all project activities in
advance.
DO NOT SIGN CONTRACTS, HIRE ARCHITECTS, OR AUTHORIZE CONSTRUCTION
ACTIVITIES WITHOUT PRIOR APPROVAL FROM THE DEPARTMENT OF HOUSING
AND HUMAN SERVICES.
Any actions taken to initiate a project selected for funding prior to meeting local and federal
compliance may jeopardize project funding.
XII. REQUIRED INCOME VERIFICATION
Funding recipients must require documentation from CDBG beneficiaries to verify income status.
Documentation may include third party income verification, W-2’s, SSI, SSDI, child support and pay
stubs. Please contact Janet Fulton, Asset Manager, with any questions about income verification
requirements.
XIII. MISCELLANEOUS
Leased Space - In general, applicants shall own the property for which capital improvement funding is
requested. The following criteria will be used by the review group and staff to assess requests for
funding from agencies in leased space:
• number of low-income persons served;
• amount of funding requested;
• term of lease;
• type of improvement to be made;
• contribution from property owner;
• other project support; and
• community benefit.
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Attachment A
Executive Summary 2006 – 2010 Consolidated Plan
Although Boulder is a college town, it is inaccurate to end the description there. In the 1950’s,
Boulder became known as a center for scientific and environmental research. Currently, both the
National Center for Atmospheric Research and the National Institute of Standards and Technology
are located here. It is also home to many high tech companies, small businesses and unique shops.
The average annual maximum temperature in 2004 was 66 degrees Fahrenheit. Additionally,
Boulder experiences over 300 days of sunshine annually. Residents enjoy open spaces and closeness
to the Foothills, Flatirons and Rocky Mountain National Park. These amenities make the city a
popular destination for runners, mountain bikers, other outdoor sports fans and tourists.
Boulder is also a city where the bicycle is a form of transportation for many residents. The city is part
of the Denver Regional Transit District (RTD), yet tends to go its own way with transportation
policy. The city's transportation office, Go Boulder operates an extensive busing program, including
the high-frequency small buses the "Hop" the "Skip". Boulder is easily visited from Denver via RTD
busses, which runs from the Denver Market Street Station to Downtown Boulder.
Major employers in Boulder include the University of Colorado, IBC, Ball Aerospace, National
Institute of Standards and Technology and National Oceanic and Atmospheric Administration and
the City of Boulder.
The Boulder economy has declined dramatically since the year 2000. As measured in the context of
sales and use tax collections, tax revenue to the City of Boulder has fallen by approximately 20%
over the past three years. This change did not occur overnight, but reflects a long-term structural shift
that has resulted in the Boulder no longer enjoying the role of regional retail and business center.
While some portion of this decline can be attributed to the on-going national and international
recession, the greatest measure of the problem relates to Boulder’s loss of competitive position.
Competition from neighboring communities in constructing new retail options continues to drain
resources that had formerly funded community services such as open space, affordable housing and
transit.
A recent study by the Denver Regional Council of Government (DRCOG) suggests that Boulder has
lost approximately 5,000 jobs since the beginning of the economic downturn in 2001. Current
vacancy rates stand at 17.8% for all office and industrial space. While Boulder remains a place that
fosters innovation and entrepreneurship, it is losing its pre-eminent role within the region. It is
perhaps a greater concern that many mid-sized businesses (100-300 employees) are finding it
difficult to remain in the city.
In addition, corporate site selection decisions have emptied buildings in Boulder, and filled others
in Broomfield, Louisville and Lafayette. This means that as these businesses expand and purchase
equipment, they are no longer paying sales and use tax to the City of Boulder. Their relocated
employees are also not shopping and eating in Boulder as often. This further erodes the City’s ability
to fund services.
Sales tax revenue available to support programs and services is and will continue to be down from
previous levels, resulting in a total General Fund budget gap of about $14.1 million in 2005.
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The City of Boulder is a municipal corporation duly organized and existing under the laws of the
State of Colorado. In particular, the City is a home rule city and adopted a charter pursuant to Article
XX of the Constitution of the State of Colorado by vote of the electorate on October 30, 1917.
The council/manager form of government was adopted in the City's charter and has been in operation
since January 1918. The City Council, an elected body of nine members, is the policymaking arm of
the government. Eight of the members of the City Council are elected for staggered four-year terms
and one is elected for a two-year term, with five council members elected in November of each odd-
numbered year. A City Manager, appointed by the City Council, serves as the City's chief
administrative officer.
Thirteen (13) departments, including Housing and Human Services (HHS), make up the City’s
organizational structure. HHS was created in 1973 in response to social changes and reductions in
federal funding. The Department provides Boulder residents with opportunities for growth and the
tools necessary to be productive and contributing members of the community. From the underlying
principles that guide the Department’s work to the varying roles that it plays to achieve its goals, the
mission of the Department is designed to achieve a healthy community in partnership with other City
departments, governmental entities, educational institutions, the private sector, community
organizations and the public.
Mission
To create a healthy community by providing and supporting diverse housing and human services
to Boulder residents in need.
During development of the Consolidated Plan, significant demographic changes were noted.
Boulder’s percentage of low income residents living under the federal poverty (14% in 2000) –
excluding college age students 18 -22 – is higher than the national average.
The nature of Boulder’s low income population has changed. Again excluding college students,
while the percentage of Boulder’s low income population who are under 18 of age dropped from
14.3% to 12.8% from 1990 to 2000, the percentage represented by non-white residents jumped from
21.7% in 1990 to 31.0% in 2000.
Latinos have accounted for much of this growth. Boulder’s Latino population grew from 3,000
persons in 1990 to 7.763 in 2000 – a 94% increase. Just over half of Boulder’s Latino residents are
foreign born, over one-third do not speak English well or at all, and nearly half have less than a
high school education. These limitations leave many Latinos poorly prepared to compete for well-
paying jobs; consequently, the poverty rate for Latinos (27%) is nearly double than that of the
general population.
Like the country as a whole, Boulder’s population is aging as the first baby boomers enter their
senior years. By 2030 it is projected that one in four residents will be 60 or older, more than double
today’s percentage (10.8% in 2000). The intersection of three trends – a growing elderly population,
elders living longer and increasing number of family members serving as care givers – points to the
need for a greater emphasis on community resources, counseling support for care givers and more in-
and out-of-home care options. Further, as people live longer, they are more likely to experience
frailty or some disability condition(s).
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Since 1995, the $2 million provided annually to community organizations through the Human
Services Fund has done much to strengthen the collaborative nature of programming provided by
these agencies. Bringing together service providers to address overall needs, rather than perpetuating
a segmented approach, has proven to be a far more effective model that results in improved chances
of self-sufficiency. For the future, more care needs to be given to a regional approach to service
delivery.
The City’s commitment to affordable housing has grown dramatically in the past decade, as home
prices have risen to be out of reach for many people, including critical community employees such as
teachers, health care workers, service and retail workers, child care providers and others.
Approximately $4 million in Housing Program Funds, including CDBG and HOME funds, are
allocated on an annual basis.
In 2000 City Council established a goal of 10% of the housing stock to be affordable in ten years –
4,500 permanently affordable units. While the City is over half way in meeting this goal, the current
level of funding is insufficient to meet this level on time.
In housing as with human services, trends for the future point to the need for a greater degree of
regional planning to meet the needs of the entire community.
2006 – 2010 City of Boulder Consolidated Plan Priorities
The City of Boulder has established the following priorities for its Consolidated Plan for program
years 2006 – 2010:
Human Services
Support individuals and families throughout the life cycle;
Balance prevention, intervention and treatment services;
Provide home, community and school based services;
Build upon strengths of individuals and families;
Integrate social concerns with community development;
Build community capacity to support residents;
Assess organization and service effectiveness to ensure efficient use of public resources;
Evaluate service outcomes to ensure cost-effective stewardship of public dollars.
Housing
Continue to pursue the City Council established goal that 10% of the community’s
housing stock be permanently affordable;
Pursue housing opportunities that produce or acquire a greater proportion and variety of
affordable housing that is desirable to families;
Pursue initiatives to increase a variety of housing options appropriate for seniors;
Explore options to preserve housing for very-low income residents
Explore opportunities to develop more housing options for people transitioning from
shelters, the justice system, and people dealing with mental illness or physical disabilities,
as well as very inexpensive housing for people with marginal income;
Explore ways in which Boulder’s lower income residents could be supported to make
needed repairs and upgrades to aging housing stock;
Ensure broad public awareness of affordable housing opportunities through expanded
outreach and pubic information efforts.
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Attachment B
2005 – 2009 CDBG Allocation Summary
2009
Capital Public Service
Center for People with Disabilities $23,000 Family Resource School $130,941
Colorado Enterprise Foundation $25,000
Golden West Senior Residences $169,000
Medicine Horse $25,000
Mental Health Center $80,000
Special Transit $180,000
Women’s Health Center $50,000
2008
Capital Public Service
Acorn Child Development $11,962 Family Resource School $136,397
Alvarado Village $18,000
BHP Capital Improvements $346,500
BHP IHAD $40,450
Immigrant Legal Center $30,000
Longs Peak Rehabilitation $125,000
Mental Health Center $10,000
Microloan Program $20,000
Opportunity Fund $179,113
People’s Clinic $70,000
Safehouse $20,000
Women’s Health Center $17,380
2007
Capital Public Service
Acorn Child Development $12,000 Family Resource School $135,382
Attention, Inc $22,500
BHP Capital Improvements $312,000
Dairy Center for the Arts $1,200
Imagine $2,000
Intercambio $100,000
Longs Peak Rehabilitation $80,000
Mental Health Center $10,000
Microloan Program $20,000
Opportunity Fund $179,113
Thistle Community Housing $10,000
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2006
Capital Public Service
Access Counseling $5,000 Family Resource School $144,382
BHP Capital Improvements $338,300
Boulder Valley Womens $14,000
EFAA Office Expansion $50,000
Golden West $80,000
Longs Peak Rehabilitation $80,000
Mental Health Center $21,500
Microloan Program $15,000
Opportunity Fund $171,065
People’s Clinic $70,000
Thistle Community Housing $6,900
2005
Capital Public Service
Alvarado Village $32,500 Family Resource School $160,000
BHP Capital Improvements $74,208
Center for People w/ Disabilities $35,000
Children’s House $40,000
EFAA/Echo Remodel $135,000
EFAA Office Expansion $80,000
Longs Peak Rehabilitation $200,000
Microloan Program $30,000
Opportunity Fund $115,559
People’s Clinic $70,000
Thistle/Homeownership $11,000
Thistle/Sage Court $25,000
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Attachment C
CDBG Eligible Activities
I. Acquisition of Real Property
II. Disposition of Real Property
III. Provision of Public Facilities and Improvements, including:
1. Senior Centers;
2. Parks, playgrounds, and other recreational facilities which are designed for
participation, but not spectator facilities such as stadiums;
3. Centers for the handicapped;
4. Neighborhood facilities;
5. Solid waste disposal facilities;
6. Fire protection facilities and equipment;
7. Parking facilities;
8. Public utilities other than water and sewer;
9. Street improvements;
10. Water and sewer facilities;
11. Foundations and platforms for air rights sites;
12. Pedestrian malls and walkways;
13. Flood and drainage facilities;
14. Other public facilities necessary and appropriate to the implementation of the
City’s planning for neighborhood revitalization or housing.
IV. Clearance and Demolition
V. Public Services - payment of salaries and other soft costs for the provision of public
services to improve the City’s public services and facilities; including those concerned with:
1. Employment;
2. Crime prevention;
3. Child care;
4. Health;
5. Drug abuse;
6. Education;
7. Welfare;
8. Recreation.
VI. Interim assistance to alleviate harmful conditions where immediate public action is
necessary.
VII. Payment of non-federal share required in connection with a federal grant-in-aid program
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undertaken as part of the Community Development plan.
VIII. Relocation payments and assistance for persons displaced by activities assisted with
federal funds.
IX. Payments for loss of rental income resulting from activities assisted with these funds.
X. Removal of architectural barriers.
XI. Acquisition, construction, reconstruction, rehabilitation or installation of distribution
facilities and lines of privately owned utilities where necessary and appropriate to the
Consolidated Plan.
XII. Rehabilitation
1. Public residential structures;
2. Public housing modernization;
3. Private property including:
a) acquisition for the purpose of rehabilitation,
b) financing,
c) provision of materials
4. Temporary relocation payments;
5. Code enforcement in areas identified in the Consolidated Plan;
6. Historic preservation.
XIII. Economic development activities directed toward the alleviation of physical and
economic distress including;
a) acquisition of real property;
b)public facilities and improvements;
c)commercial and industrial facilities.
XIV. Micro Enterprise Activities
X. Planning and Design Costs
XV. Eligible Administrative Costs
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Attachment D
2009 HUD Low Income Limits
FAMILY SIZE MAXIMUM INCOME
1 $ 44,800
2 $ 51,200
3 $ 57,600
4 $ 64,000
5 $ 69,100
6 $ 74,250
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Attachment E
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