EAST ARNHEM SHIRE COUNCIL by liaoqinmei

VIEWS: 11 PAGES: 25

									  EAST ARNHEM SHIRE COUNCIL

                       Mission

 A strong reliable and responsible Shire Council that will
support the people of East Arnhem by providing a range of
  high quality services that lead to community, cultural,
          economic and environment wellbeing.

                       Core Values
                          Respect
                      Professionalism
                          Results
                         Integrity
                        Innovation
                       Engagement




   MINUTES FOR THE ORDINARY
      MEETING OF COUNCIL
                  12th November 2008




                                                             1
                            EAST ARNHEM SHIRE COUNCIL

Notice is hereby given that an Ordinary Meeting of the East Arnhem Shire Council Committee will
be held at the East Arnhem Shire Council Office, Nhulunbuy on Wednesday 12th November 2008
at 11.00am.




Ian Bodill
Chief Executive Officer




                                                                                             2
                                         Index-Agenda
                                                                             Page No.
1. Official Opening / Handover Ceremony by Shire Manager Mr. David Willing      4
2. Attendance and Apologies                                                     4
      9.1 Election of Mayor / President                                         6
      9.2 Election of Deputy Mayor / President                                  7
3. Declarations of Financial Interest                                           8
4. Public Question Time                                                         8
5. Confirmation of Minutes                                                      8
6. Announcement by President without discussion.                                8
7. Petitions                                                                    8
    7.1     Milingimbi Response to Federal Government Intervention              8
    7.2     Response to Petition – Alteration of CDEP Payroll                   9
8. Matters for which the meeting may be closed                                  10
9. Reports of officers                                                          10
      9.3 Casting vote decision                                                 11
      9.4 Allowances for Council Members                                        13
      9.5 Schedule of Meetings                                                  14
      9.6 Representatives – nominations for LGANT delegates                     15
      9.7 Public Funded Computers – Acceptable Use Policy                       16
      9.8 Xmas Break Arrangements                                               17
      9.9 Financial Report – October 2008-10-30                                 18
      9.10 Non Voters Follow-up                                                 19
      9.11 Audio / Video Conferencing Policy                                    20
      9.12 Letter from Ministers for Local Government                           21
      9.13 Council Finance Committee                                            22
10. Notices of Motion                                                           23
11. Late items                                                                  23
      11.1 Late Item – ALGA National General Assembly                           23
      11.2 Residential Aged Care Proposal                                       24
12. Questions by members of which due notice has been given.                    25
13. Matters behind closed doors                                                 25
14. Meeting Closure                                                             25




                                                                                        3
1. OFFICIAL OPENING
Meeting opened at 11am

2. ATTENDANCE AND APOLOGIES

Attendees:     Banambi Wunungmurra         - President
               Keith Hansen                - Deputy President
               Lionel Jaragba              - Councillor
               Keith Mamarika              - Councillor
               Ronnie Barramala            - Councillor
               Munyarirr Gurralpa          - Councillor
               Daymirringu Warraya         - Councillor
               Mavis Danganbarr            - Councillor
               Wininba Ganambarr           - Councillor
               Kaye Thurlow                - Councillor
               Barayuwa Mununggurr         - Councillor
               Yananymul Mununggurr        - Councillor
               Ian Bodill                  - Chief Executive Officer
               David Willing               - Shire Manager
               Kerry Whiting               - Director Corporate Services
               Ty Johnson                  - Director Technical Services
               Dale Keehne                 - Director Community Services
               Bruce Moller                - Governance Manager
               Stephen Waterbury           - Observer
               Janine Honner               - Observer
               Denise Coxon                - Observer
               Michelle Clark              - Observer
               Hala Tupou                  - Observer
               John Ives                   - Observer
               Russell Pillion             - Observer
               Gary Barnes                 - Observer
               Narelle Cook                - Observer
               Janice Fanias               - Observer
               Paul Pini                   - Observer
               Cheryl Smith                - Observer
               Ian Shepherd                - Observer
               Daniel Baildon              - Observer
               Troy Koch                   - Observer

Apologies:

Minutes:       Taryn Hogan-Reid



RECOMENDATION

Moved:       Cr. Kaye Thurlow         Seconded: Cr. Banambi Wunungmurra

That the council approves the Principal member to be titled “president”.

For:     12
Against: 0
                                                                           4
RECOMENDATION

Moved:     Cr. Lionel Jaragba             Seconded: Cr. Wininba Ganambarr

That Council conducts the election of President and Deputy President by secret
ballot using the “1st pass the post” method. In the event of a draw, the successful
President / Deputy President will be drawn from a hat.

For:     12
Against: 0

Meeting adjourned at 11.08am

RECOMENDATION

Moved:     Cr. Barayuwa Mununggurr              Seconded: Cr. Keith Hansen

That the meeting be adjourned for Councillor informal discussion.

For:     12
Against: 0

Meeting resumed at 11.45am

RECOMENDATION

Moved:     Cr. Kaye Thurlow                     Seconded: Cr. Ronnie Barramala

That the meeting resume at 11.45am.

For:     12
Against: 0

At this point it was agreed that item 9.1 and 9.2 be dealt with.




                                                                                      5
9.1 Election of Mayor / President

Prepared by:    Kerry Whiting
Position:       Director of Corporate Services

Summary: This report seeks the Council to appoint a principal member (Mayor
/ President)


Background:

Section 45 of the Local Government Act (LGA) requires the newly elected council to appoint a
Mayor / President.

The term of office of the Mayor / President will be to the end of the next general local government
election, expected in 2012.

The title of Mayor or President also needs to be decided upon by the new Council.


General:

The CEO will call for nominations as Mayor / President of the Council.

Councillors are requested to nominate someone including themselves and to advise the CEO. If
there is only one person nominated, the CEO will declare that person as Mayor / President of the
Council.

If there is more than one nomination, the CEO will assist with a ballot which will mean that a vote
will be required by members in order to appoint a chair.

At the East Arnhem Shire Transition Committee held on 6th February, members expressed a
preference for the title of President, but no firm recommendations were made. This is a decision
for the new Council to confirm.
.


RECOMMENDATION

After receiving only one nomination the Chief Executive Officer declared that
Councillor Banambi Wunungmurra be appointed as President of the East Arnhem
Shire Council.

- Unanimous decision after only one nomination was received.




                                                                                                   6
9.2 Election of Deputy Mayor / President

Prepared by:    Kerry Whiting
Position:       Director of Corporate Services

Summary: This report seeks the Council to appoint a deputy principal member
(Deputy Mayor / Deputy President)


Background:

Section 45 of the Local Government Act (LGA) requires the newly elected council to appoint a
Deputy Mayor / Deputy President.

The term of office of the Deputy Mayor / Deputy President will be to the end of the next general
local government election, expected in 2012 or a lesser term as determined by Council when it
makes the appointment.

The title of Mayor or President will be decided upon in agenda item 9.1


General:

The Mayor or President will call for nominations of Deputy Mayor / Deputy President of the
Council.

Councillors are requested to nominate someone including themselves and to advise the Mayor or
President. If there is only one person nominated, the Mayor or President will declare that person as
Deputy Mayor / Deputy President of the Council.

If there is more than one nomination, the Mayor or President will assist with a ballot which will
mean that a vote will be required by members in order to appoint a chair.



RECOMMENDATION

After calling for and receiving two nominations (Kaye Thurlow and Keith
Hansen), a secret ballot was held after which the CEO declared that Councillor
Keith Hansen be elected as Deputy President of the East Arnhem Shire Council.


RECOMMENDATION

Moved:     Cr. Lionel Jaragba                   Seconded: Cr. Wininba Ganambarr

That the term of employment for the Deputy President be for a period of 2 years.

For:     12
Against: 0




                                                                                                    7
3. DECLARATIONS OF FINANCIAL INTEREST
            Councillor             Item    Page       Item           Nature of
                                    No.    No.                        Interest



No declarations made by Councillors.

4. PUBLIC QUESTION TIME

Nil

5. CONFIRMATION OF MINUTES
RECOMENDATION

Moved:      Cr. Mavis Danganbarr             Seconded: Cr. Keith Hansen

That the minutes of the Shire Council Committee meeting held on 13th October
2008, be confirmed as a true and correct record.

For:     12
Against: 0

6. ANNOUNCEMENTS BY PRESIDENT (Shire Manager)


Nil

7. PETITIONS

7.1 Milingimbi response to Federal Government Intervention


RECOMMENDATION

Moved: Cr. Barayuwa Mununggurr            Seconded: Cr. Yananymul Mununggurr

      That Council accepts the Petition presented by the Milingimbi Community
      and that the CEO be requested to act on it as requested.

For:     12
Against: 0




                                                                                 8
7.2    Response to Petition - Alteration of CDEP Payroll

Prepared by: Dale Keehne

Position: Director Community Services

Summary: The Council has been provided with a petition from members of the
Gunyangara community. The Council is asked to support the recommendation
that the CEO and Director Community Services respond to the important
matters raised in this petition.


Background:

A petition was provided to the East Arnhem Shire Council CEO on 4th November 2008, from the
Gunyangara Shire Services Manager. The Petition states that:

“We the undersigned being members of Gunyangara Community Ski Beach, request that the East Arnhem
Shire gives consideration to altering the CDEP Employee Payroll.

We request that CDEP employee’s in Gunyangara receive their pays on a Friday, NOT Wednesday which is
what it is currently at.

We request this due to the Anti-social behaviour & Domestic Violence which has had a dramatic increase
in the community since July 2008.

Also, the loss of productivity in the CDEP Works programmes is having a disastrous effect in the
community.”

The petition includes the names of 77 people of which 51 have provided their address and/or
signature.

Response by the CEO and Director Community Services

The petition has been reviewed by the CEO, Director Community Services and discussed at an
Executive Meeting of the CEO and all Directors.

The petition raises significant issues that need to be addressed. The Council is asked to endorse the
recommendation that the CEO and Director Community Services ensure close consultation with
community members and all relevant stakeholders to deal effectively with the issues raised in the
petition.

       RECOMMENDATION

Moved:      Cr. Wininba Ganambarr               Seconded: Cr. Ronnie Barramala

      1. That the CEO and Director Community Services respond to the important
         issues raised in this petition, through close consultation with community
         members and all relevant government and non-government stakeholders,
         and attempt to meet the request in the petition as much as possible.
      2. That Shire Staff explore the deeper problems of alcohol and other
         substances with the appropriate Government authorities.

For:         12
Against:     0
                                                                                                    9
8. MATTERS FOR WHICH THE MEETING MAY BE CLOSED

Nil

9. REPORTS OF OFFICERS




                                                 10
9.3 Casting Vote Decision

Prepared by: Kerry Whiting
Position:    Director of Corporate Services

Summary: This report seeks the Council to decide on whether it wants to
allow the chair to exercise a casting vote.

Background:

Section 61(7) of the Local Government Act (LGA) allows the Council to set a policy for the chair
to exercise a casting vote.

This policy can only be set at the first council meeting after a general election and lapses at the
conclusion of the next general election.

General:

Councils may decide that the chair of a meeting of the council should have the power to have a
casting vote. A casting vote is used when a council reaches a tied vote when making a decision.
This can happen if a council has an even number of members present at a meeting. As a
recommendation needs a majority to pass, a tied vote means it will not go ahead.

The casting vote can only be utilised when there is a tied vote and the chair does not have to use a
casting vote if they do not wish to.

There are many different views on the powers of allowing casting votes. Some people see it as a
positive, whilst others see it as a negative. There is no right or wrong answer to these views.


RECOMMENDATION

Moved:     Cr. Kaye Thurlow                      Seconded: Cr. Lionel Jaragba

That the council approves the chair being able to exercise a casting vote.

For:        12
Against:    0




                                                                                                      11
David Willing addressed the new East Arnhem Shire Council and handed over the new Gavel.

Ian Bodill addressed the new Council and David Willing and presented David with a EASC Shirt
and Certificate of appreciation in recognition of his contribution toward the EASC Transition
Program.


Meeting adjourned at 12.27pm until 1.00pm for Lunch

RECOMENDATION

Moved: Cr. Yananymul Mununggurr           Seconded: Cr. Barayuwa Mununggurr

That the meeting be adjourned for Lunch.

For:     12
Against: 0


Meeting resumed at 1.05pm.

RECOMENDATION

Moved:    Cr. Wininba Ganambarr          Seconded: Cr. Daymirringu Warraya

That the meeting be resumed.

For:     12
Against: 0




                                                                                            12
9.4 Allowances for Council Members

Prepared by: Kerry Whiting
Position:    Director of Corporate Services

Summary: This report advises the Council on the allowances for Council
Members that will be paid under the Local Government Act (LGA) 2008
Guidelines and seeks the Council‟s acceptance.

Background:

Section 2 of The Local Government Act (LGA) 2008 Guidelines provides advice on allowances
for Council Members. This section of the Guidelines is attached for Councillors information.

General:

The following is a summary of the arrangements detailed in Section 2;

East Arnhem Shire Council has been determined to be a “Category 4” Council, along with
Katherine Town Council.

The amounts listed in the guidelines are a maximum payable. Councils may resolve to pay
members less.

Payments for base allowance and electoral allowance are paid automatically to council members
each month or at such frequency as resolved by council, in arrears.

Payments for extra meetings and professional development allowances can be made using
approved forms.

Payments for allowances shall be lodged with the Council‟s bank for transfer to council members
by no latter than the fifth working day in each month, or as resolved by Council.

Principal Member - $65,353.00 (excluding professional development allowance)
Deputy Principal Member – $22,536 (excluding professional development allowance)
Ordinary Council Members - $12,710 (excluding professional development allowance and extra
meeting allowances)


RECOMMENDATION

Moved:     Cr. Barayuwa Mununggurr           Seconded: Cr. Munyarirr Gurralpa

That the council accept the arrangements for Council Member Allowances as
detailed in Section 2 of the Local Government Act Guidelines with the exception of
the date of payment which will be within 7 days of the Council meeting.

For:     12
Against: 0




                                                                                                13
9.5 Schedule of Meetings
Prepared by: Kerry Whiting
Position:    Director of Corporate Services
Summary: This report seeks the approval of Council on a schedule of council
meetings for the remainder of the financial year.

Background:
Section 58 of the Local Government Act (LGA) advises that Council must hold an ordinary
meeting at least once in each successive period of two months.

A council may also hold a meeting to deal with a particular item of business whenever
circumstances require (special meeting).
General:
In discussions with other Northern Territory Shire Councils at the Chief Executive Officer (CEO)
Forum, held on Tuesday 28th October, the majority of CEO‟s were recommending meetings every
two months for their respective Councils.

The primary reasons for this were twofold;
   1. Cost. The cost to fly Councillors into Nhulunbuy for meeting could be $8000.00 per
      meeting depending on charters and pickups. There is also the cost to the Council in
      providing governance arrangements with an increased frequency in meetings.
   2. This regularity was similar to current council committee arrangements which had been
      operating very effectively in Councils. The nature of the agenda items being discussed did
      not currently lend it self to a greater regularity. If a particular decision on a matter was
      required, a special meeting could be called using teleconference facilities.
To enable Councillors, staff, public and other interested parties to plan arrangements, it is proposed
that Council approve each meeting being held on the Second Wednesday of each Second month,
with a commencing time of 9.30am. January 2009 maybe a meeting month the Council may decide
to put back a week or two given the holiday arrangements.

If the 2nd Wednesday of every 2nd month was approved the schedule for the remainder of the
financial year would be as follows;

14th January 2009
11th March 2009
13th May 2009

RECOMMENDATION
Moved:     Cr. Ronnie Barramala                 Seconded: Cr. Lionel Jaragba
 1. That the council approves the schedule of Ordinary Meeting dates for the rest
    of this financial year of 14th January 2009, 11th March 2009 and 13th May
    2009.
 2. Council agrees to meetings commencing at 9.30am.
 3. Any potential workshops or discussions be held on a day either side of council
    meeting as an extra day.
For:     12
Against: 0

                                                                                                   14
9.6 Representatives – Nominations for LGANT Delegates

Prepared by: Kerry Whiting
Position:    Director of Corporate Services

Summary: This report seeks Council to consider delegates for the Local
Government Association of the Northern Territory (LGANT).

Background:

The Chief Executive Officer for the LGANT has written to all Councils seeking nominations for
delegates. This correspondence is attached for Councillors information.

General:

The actions requested of each Council are;

   1. endorse the delegates for LGANT general meetings
   2. endorse nominations from councillors that wish to stand for election for the LGANT
      Executive in March 2009
   3. endorse the nominations from Councillors that wish to be appointed to the Executive for
      the period November 2008 to 25 March 2009.

It is recommended Council consider these actions and endorse two delegates for the LGANT
general meetings and considering any councillors who would like to be endorsed for the LGANT
Executive roles.


RECOMMENDATION

Moved:     Cr. Ronnie Barramala              Seconded: Cr. Daymirringu Warraya

 1. That the council endorses Councillor Banambi Wunungmurra and
    Councillor Keith Hansen as the two East Arnhem Shire Council LGANT
    delegates.

 2. That Councillor Munyarirr Gurralpa be appointed as proxy #1 and
    Councillor Kaye Thurlow be appointed as proxy #2.

For:       12
Against:   0




                                                                                                15
9.7 Publicly Funded Computers – Acceptable Use Policy

Prepared by:    Kerry Whiting
Position:       Director of Corporate Services

Summary: This report seeks the approval of the Council of the proposed
acceptable use policy for publicly funded computers.


Background:

This policy has been provided to the East Arnhem Shire Council by the Department of Families,
Community Services and Indigenous Affairs and is in response to the requirements for
management of public funded computers under the Northern Territory National Emergency
Response (NTNER) Act 2007.

Section 28 of the NTNER Act 2007 requires “the responsible officer” to ensure a policy is
developed relating to the kinds of use that is acceptable for a publicly funded computer. This
obligation can be fulfilled by adopting the proposed policy.

This policy must be brought to the attention of all users of publicly funded computers.

General:

The attached proposed manual has been developed by the Department of Families, Community
Services and Indigenous Affairs and is recommended for utilisation by the East Arnhem Shire
Council.

The NTNER places a considerable amount of responsibility upon “the responsible officer” and
subsequently council to ensure filters, records and enforcement of the policy is maintained. The
East Arnhem Shire Council will be pursuing with the relevant authorities funding to ensure this is
not a cost burden to East Arnhem Shire Council.

A number of East Arnhem Shire Communities are due to have publicly funded computers under
the Backing Indigenous Ability (BIA) telecommunications program within the coming months and
accordingly an approved policy will be essential for the Shire to receive this infrastructure.


RECOMMENDATION

Moved:     Cr. Wininba Ganambarr               Seconded: Cr. Ronnie Barramala

That the proposed acceptable use policy for public funded computers be approved.

For:       12
Against:   0




                                                                                                 16
9.8 Xmas Break Arrangements

Prepared By: Ian Bodill
Position: Chief Executive Officer

Summary: The Council is requested to discuss and approve the
recommendations for office closure during the pending Xmas Break.

Background:

Before the Council reform individual Community Council‟s made their own arrangements to close
down the offices over Xmas. There have been requests from Shire Services Managers to allow
things to remain the same for the Xmas/New Year period 2008/2009.

General:

Council is requested to consider the following recommendation for the Community Service
Centres throughout the East Arnhem Shire.

That the community Service Centres be allowed to close their offices between the dates of 24th
December and 4th January inclusive.

It is further suggested that the SSM is responsible for ensuring that essential services are covered
through this period and arrangements are made for someone to be available to handle emergency
situations.

It is also suggested that the Shire office in Nhulunbuy be closed for the same period and that the
CEO be responsible for ensuring that a skeleton staff be available to handle emergency situations
as they might arise.

All staff proceeding on leave during this time will need to take annual leave with the public
holidays related to this period.

RECOMMENDATION

Moved:     Cr. Munyarirr Gurralpa               Seconded: Cr. Kaye Thurlow

   1. That all community service centres and the Shire Headquarters in
      Nhulunbuy be authorised to close their offices for the period 24th December
      to 4th January inclusive.
   2. That staff proceeding on leave during this period be required to take annual
      leave with the allocated public holidays.
   3. That SSM in each centre ensures that there is an arrangement made for
      addressing emergency situations.
   4. That the CEO ensures that a skeleton staff is available at the Shire
      Headquarters in Nhulunbuy to address emergency needs.

For:     12
Against: 0




                                                                                                   17
9.9 Financial Report – October 2008

Prepared by:     Kerry Whiting
Position:        Director of Corporate Services

Summary:         This report is for noting only.


Background:

Part 8, Section 18(1) of the Local Government (Accounting) Regulations requires the CEO each
month to lay before a meeting of the council a financial report.
General:

The attached reports are based upon the information currently recorded in the new financial system
of the newly formed East Arnhem Shire Council (EASC).

The information presented includes wages and salaries data for the first 8 pays and some accounts
payable payments. This information is not a complete account of first quarter business
transactions. It does not include the following source data which is currently being compiled and
will be entered in the coming weeks, and therefore this report cannot be relied upon for any
decision making;

-        revenue received and accrued
-        accounts receivable payments
-        bank reconciliation transactions – such as bank fees and credit cards
-        expense payments for credit cards
-        depreciation transactions
-        opening balances of new organisation
-        asset and liability transactions

It is normal with a new financial system and/or commencement of a new organisation to have
many delayed business transactions. With EASC having both of these developments happening at
once, incomplete financial records can be expected for some months to come. At this stage of
development (16 weeks) progress on business processes and transaction recording is satisfactory.
With many project funding agreements (PFAs) having financial reports due now – it is envisaged
many transaction sources will become updated over the following weeks – considerable system
and human resourcing is being seconded in the necessary areas for this too occur.

RECOMMENDATION

Moved:     Cr. Wininba Ganambarr               Seconded: Cr. Keith Hansen

That this report be noted.

For:     12
Against: 0




                                                                                               18
9.10 Non-Voter Follow Up

Prepared by: Kerry Whiting
Position:    Director of Corporate Services

Summary: This report seeks the approval of the council not to undertake non-
voter follow-up.

Background:

To provide information in regards to non-voter follow up at the Shire Elections.

General:

The Northern Territory Electoral Commission (NTEC) requires a council to pass a resolution in
regards to whether it wishes to be involved in the process of non-voter follow up.
The process involves the NTEC providing Council with a list of people who did non vote in the
Council Election at a charge. The council then issues fines of $110 and if it receives the fines, it
becomes Council revenue under Section 246 of the Local Government Act 2008.
Those that are not received can be given to a debt collection agency who pursue at a cost to the
Council.
In the last Council Election only Darwin City Council resolved to be involved in non-voter follow
up.
Advice from NTEC is that non-voter follow up in remote areas is resource intensive and difficult
to conduct successfully.
Advice from DLGHS is it could develop into a costly process and the infringements could be
challenged in court.
It has not been past practice on many of the communities and would have a negative impact on the
standing of the Shires.


RECOMMENDATION

Moved:     Cr. Lionel Jaragba                  Seconded: Cr. Ronnie Barramala

That Council not undertake non-voter follow up.

For:       12
Against:   0




                                                                                                  19
9.11 Audio / Video Conferencing Policy

Prepared by: Kerry Whiting
Position:    Director of Corporate Services

Summary: This report seeks the approval of Council to adopt the policy and
procedure for using audio/video conferencing

Background:

Council members to approve the following policy and procedure for Using Audio / Video
Conferencing.

General:

Using Audio / Video Conferencing policy is required under the Local Government Act section 6.2
(64) for a standard set of conditions for the purpose of councillors who are unable to physically
attend a meeting due to circumstances such as distances, weather or community obligations but can
do by means of information/communication technology.

This will allow no councillor to be disadvantaged through means beyond their control and
distance.

Currently telephone conferencing is the only facility provided by the Shire for councillors to use in
these situations but it is expected that more facilities will become available as time progresses.


RECOMMENDATION

Moved:     Cr, Barayuwa Mununggurr           Seconded:       Cr. Mavis Danganbarr

Council approves the new policy and procedure for Using Audio/Video
Conferencing.

For:        12
Against:    0




                                                                                                  20
9.12 Letter from Minister for Local Government

Prepared by: Kerry Whiting
Position:    Director of Corporate Services

Summary: This report seeks Council to consider the letter to meet with the
Minister for Local Government and decide upon a suitable date for such
meeting, should the council agree.

Background:

The East Arnhem Shire Council received the attached letter from the Minister for Local
Government on 27th October. The Minister would like to meet with the new council and
congratulate them on their election.

General:

The Council may wish to consider inviting the Minister to the next Ordinary meeting of Council.

An invitation to the next meeting of Council would be an efficient use of Councillors time and
Council‟s Budget. A meeting at any other time is likely to incur greater cost for the Council.



RECOMMENDATION

Moved:     Cr. Wininba Ganambarr            Seconded:      Cr. Kaye Thurlow

That the Council invites the Minister for Local Government to the next Ordinary
meeting of the East Arnhem Shire Council.

For:     12
Against: 0




                                                                                                 21
9.13 Council Finance Committee

Prepared by: Kerry Whiting
Position:    Director of Corporate Services

Summary:        This report seeks Council to establish a Finance Committee.


Background:

Section 11 of the Local Government Accounting Regulations requires Council to appoint a
committee to carry out financial functions if it does not hold an Ordinary meeting at least once in
each month.

General:

Section 54 of the Local Government Act (LGA) allows the Council to establish Council
Committees.

It has been recommended that Council set Ordinary Meeting each two months, thus a committee
under Section 54 will be required. This committee would carry out any necessary financial
functions for the Council. It is envisaged the only financial function this committee would
undertake is to monitor the financial position of the Council by reviewing the monthly financial
report. If this committee found any cause for concern a special meeting of Council could be held to
discuss any particular matters.

As the Council has delegated to the Chief Executive Officer and Directors many necessary
financial functions it is considered appropriate that the membership of the Committee comprise the
senior executive management group of the Council.



RECOMMENDATION

Moved:     Cr. Barayuwa Mununggurr             Seconded: Cr. Daymirringu Warraya

1. That the council establishes a Finance Committee comprising the following
   members;

Chief Executive Officer
Director Corporate Services
Director Technical Services
Director Community Services

2. That this be reviewed after a period of 6 months.

For:       12
Against:   0




                                                                                                  22
10. NOTICES OF MOTION

No notices

11. LATE ITEMS


11.1 Late Item – ALGA National General Assembly

Prepared by: Bruce Moller
Position:    Governance Manager

Summary: This report seeks Council to select a Councillor to attend the
Australian Local Government Association National General Assembly to be held
in Melbourne 9th – 11th December 2008.


Background:

The ALGA is the representative body of Local Government throughout Australia and makes
numerous submissions and presentations on the Council‟s behalf to the Federal Government and
numerous National bodies. At the present point in time there is also a push to have Local
Government recognised in the Australian Constitution and this will be the main focal point of the
National General Assembly.


General:

ALGA hold one National General assembly per annum. These meetings are normally held
biannually in Canberra and the other year in one of the other capital cities. It was held in Darwin
last year ( 2007 ). Normal attendees representing Council would be the incoming Mayor /
President and the Chief Executive Officer. Early bird discounted registrations for the conference
closed on 24 October 2008, and registrations are currently open till later this month.




RECOMMENDATION

Moved:       Cr. Lionel Jaragba                 Seconded: Cr. Ronnie Barramala

That Council endorses the attendance of the President, and the Chief Executive
Officer or his delegate.

For:     12
Against: 0




                                                                                                      23
11.2 Late Item - Residential Aged Care Proposal

Prepared by: Dale Keehne

Position: Director Community Services

Summary: The Council is being asked by the Federal Department of Health and
Ageing to provide in principle support for the development of a 10 bed „flexible‟
residential aged care facility in East Arnhem, by the Council. Extensive
consultation with community and other stakeholders would be the essential first
step if in principle support is provided.


Background:

There is an unmet need for residential aged care for the people of East Arnhem. Angurugu has
been given special „flexible‟ funds over recent years to provide a residential or respite service to
the Indigenous people of Groote Eylandt. People with high care needs who require residential care
currently need to move to Darwin for this care.

Review by Federal Government

The Federal Department of Health and Ageing has reviewed the need for flexible residential care
across Australia. The Minister of Ageing, Mrs Justine Elliot announced on 11th November in-
principle approval to create a 10 place flexible residential aged care service in East Arnhem Land,
following representations at Community Cabinet on 23rd July.

The Shire CEO has received a letter today (as attached) from the Minister of Ageing that provides
formal advice of the proposal for a 10 place flexible residential aged care service in East Arnhem
Land and for this to be developed and operated by the East Arnhem Shire Council.

The Department has been in contact with the Shire Director Community Services, who has advised
the Department that as a significant new potential service, in-principle approval will need to be
sought from the newly elected Shire Council for the development of the proposed facility by the
Shire.

The Department and Minister have also acknowledged that consultation with community and other
stakeholders will be a critical first step in considering the proposed facility.

     RECOMMENDATION

Moved:     Barayuwa Mununggurr                 Seconded: Ronnie Barramala

That Council provides in principle support for the development of a flexible
residential aged care facility in East Arnhem, and authorises Council management
and staff to commence consultation with community and other stakeholders
regarding its development.

For:     12
Against: 0




                                                                                                 24
12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN

Due to this meeting being the 1st Council Meeting, the president allowed Elected Members to raise
some discussion items.

    Keith Hansen raised an email from the CEO to SCC Members in relation to the role of the
     Councillor but with specific emphasis on staff relationships.

    Munyarirr raised that as Councillors we need to be mindful of those communities that don‟t
     have an elected member from that community.

     Those communities are;
           Milingimbi
           Milyakburra
           Gapuwiyak
           Gunyangarra

    Barayuwa raised the Councillors and SSM‟s roles in communicating council decisions and
     actions.

    Keith Hansen made comment that Shire Representatives be mindful that they are not only
     representing their wards but also the entire East Arnhem Shire.

    Kaye raised the status of the Councils budget development.

    Kaye also raised the suitability for future elections of that style of voting as it resulted in 3
     communities not having an elected member.

13. MATTERS BEHIND CLOSED DOORS

No matters.

14. MEETING CLOSURE

Meeting closed at 2.40pm




                                                                                                         25

								
To top