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SHIRE OF MOUNT MAGNET MINUTES FINANCE COMMITTEE MEETING OF COUNCIL by liaoqinmei

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									                             SHIRE OF MOUNT MAGNET

                                                         MINUTES

                    FINANCE COMMITTEE MEETING
                            OF COUNCIL

                                                     19 MAY 2010




                                                            DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission,
statement or intimation occurring during this meeting.

It is strongly advised that persons do not act on what is heard at this meeting and should only rely on
written confirmation of Council’s decision, which will be provided within fourteen (14) days of this
meeting



Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                  Page 1 of 40
                                 SHIRE OF MOUNT MAGNET
                           Minutes of Finance Committee Meeting
                 Held in Council Chambers, Lot 163 Hepburn St, Mount Magnet
                                        19 May 2010

                                         TABLE OF CONTENTS
1     DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ............................ 3
2     RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE .......................... 3
3     RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .................... 3
4     PUBLIC QUESTION TIME..................................................................................................... 3
5     APPLICATIONS FOR LEAVE OF ABSENCE..................................................................... 3
6     CONFIRMATION OF MINUTES OF PREVIOUS MEETING .......................................... 4
          6.1   Audit & Finance Meeting held 16 March 2010 ................................................... 4
7     ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION................... 4
8     PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ............................ 4
9     AGENDA ITEMS ...................................................................................................................... 5
      9.1    FINANCE ....................................................................................................................... 5
          9.1.1   Accounts for Payment....................................................................................... 5
          9.1.2   Monthly Report to 30 April 2010 ..................................................................... 9
          9.1.3   Alteration to Budget ........................................................................................ 38
10       CONFIDENTIAL BUSINESS ............................................................................................ 40
11      NEW BUSINESS.................................................................................................................. 40
12      NEXT MEETING ................................................................................................................ 40
13      CLOSURE OF MEETING ................................................................................................. 40
14      CERTIFICATION BY CHAIRMAN ................................................................................ 40




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                          Page 2 of 40
                                         SHIRE OF MOUNT MAGNET
                                      Minutes of Finance Committee Meeting
                                                   19 May 2010



1         DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

          The Chairperson declared the meeting open at 3.06pm.



2         RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

          Chairperson                                          Cr Will Scott
          Member                                               Cr Ashley Dowden
          Member                                               Cr Greg Scott
          Member                                               Cr Kevin Brand
          Member                                               Cr Wendy McGorman
          Member                                               Cr Karen Williams
          Chief Executive Officer                              Mr David Burton
          Minutes Clerk                                        Ms Gemma Poli

          Midwest Accounting Service                           Mr Jim Dillon

          APOLOGIES
          Cr Jorgen Jensen

          LEAVE OF ABSENCE
          Cr Davies approved Leave of Absence



3         RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
          Nil



4         PUBLIC QUESTION TIME
          Nil



5         APPLICATIONS FOR LEAVE OF ABSENCE
          Nil




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010             Page 3 of 40
6         CONFIRMATION OF MINUTES OF PREVIOUS MEETING

          6.1       Audit & Finance Meeting held 16 March 2010

          That the minutes of the Audit and Finance Meeting held 17 March 2010 be confirmed as a correct
          record of proceedings.

                                                   OFFICER RECOMMENDATION

          Moved: Cr Dowden                                               Seconded: Cr G Scott

          That the minutes of the Audit and Finance Meeting held 17 March 2010 be confirmed as a
          correct record of proceedings.

                                                                         CARRIED 6/0



7         ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION
          Nil


8         PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS
          Nil




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                          Page 4 of 40
9         AGENDA ITEMS

            9.1     FINANCE

            9.1.1 Accounts for Payment

                    File:                                    FI-APAY
                    Officer:                                 Senior Finance Officer
                    Amended By:                              Nil
                    Disclosure of Interest:                  No Interest to Disclose
                    Date:                                    14 May 2010

            Accounts for payment totalling $ 218,451.19 (Municipal Account) represented by-
            Vouchers 12939 to 12944        $ 22,861.96
            EFT’s                          $ 195,589.23
            Total                          $ 218,451.19
            are presented for payment.

            Financial Implications
            Nil.

            Strategic Implications
            Nil

            Voting Requirements
            Simple Majority


                                                    OFFICER RECOMMENDATION

             Moved: Cr Williams                                                Seconded: Cr Dowden

            Accounts for payment totalling $ 218,451.19 (Municipal Account) represented by-
            Vouchers 12939 to 12944        $ 22,861.96
            EFT’s                          $ 195,589.23
            Total                          $ 218,451.19
            are presented for payment.

                                                                               CARRIED 6/0




                    List of Accounts submitted to the Ordinary Meeting of Council held on the 28th May 2010

Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                        Page 5 of 40
                   Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer



     Vchr No      Date                    Payee's Name                                    Particulars                    Amount       Other
                                                                                                                       of Payment   Funds Trust
     EFT1047    07/04/2010   WESTNET PTY LTD                 Tourist Information Centre Internet Account                     -59.95
     EFT1049    15/04/2010   LGIS LIABILITY                  Liability Insurance 2nd Instalment                           -11737.00
     EFT1046    28/04/2010   HORIZON POWER                   Town Street Lighting March 2010                               -3759.79
     EFT1048    30/04/2010   CBA MASTERCARD                  Movies - Anzac Day and Cinema Screening, Tourism               -393.55
                                                             WA Registration, Flowers - Marilyn Davies, Australia
                                                             Day Merchandise 2010
     EFT1108    03/05/2010   ALLEASING PTY LTD               Lanier Photocopier Lease May 2010                              -400.29
     EFT1109    06/05/2010   WESTNET PTY LTD                 Tourist Centre Internet Service                                 -59.95
     DIRECT     06/05/2010   PAYROLL                         PPE 04/05/2010                                               -35607.84
     EFT1050    13/05/2010   PIVOTEL SATELLITE PTY LIMITED   Satellite Phone Accounts                                       -179.98
     EFT1051    13/05/2010   CHILD SUPPORT AGENCY            Payroll Deductions                                            -1178.76
     EFT1052    13/05/2010   AERODROME MANAGEMENT SERVICES Airport Landing Data April 2010                                  -227.78
     EFT1053    13/05/2010   AIR SAFETY NAVIGATORS           Aircraft Radio Operator Certificate of Proficiency            -4554.84
                                                             Course
     EFT1054    13/05/2010   ATYEO'S ENVIRO HEALTH SERVICES  EHO/ Building Surveyor-W Atyeo-March&April                    -5327.45
     EFT1055    13/05/2010   AUSTRALIA POST                  Postage Charges April 2010                                     -348.27
     EFT1056    13/05/2010   BROADCAST AUSTRALIA             Power Recovery - SBSTV                                          -54.57
     EFT1057    13/05/2010   BULLDOG CONTRACTING             Concrete & Stabilized Backfill Tip Road Culvert               -4345.00
     EFT1058    13/05/2010   BUNNINGS BUILDING SUPPLIES P/L  Rose Bushes - Main Street Gardens                              -177.50
     EFT1059    13/05/2010   CALTEX SWAGMAN ROADHOUSE        Catering-Training & Council/Electors Meetings                  -730.00
     EFT1060    13/05/2010   CORPORATE EXPRESS AUSTRALIA LTD Photocopying Charges April 2010                               -1866.38
     EFT1061    13/05/2010   COURIER AUSTRALIA               Freight Account Various                                        -286.48
     EFT1062    13/05/2010   DALWALLINU CONCRETE             Rubbish Tip Road - Box Culverts                               -1192.40
     EFT1063    13/05/2010   DANIKA CHANDLER                 Professional Services - Financial Consultant                  -1470.00
     EFT1064    13/05/2010   FITZGERALD STRATEGIES           Professional Services                                         -2434.00
     EFT1065    13/05/2010   FLASH FLOWERS                   Anzac Day Wreaths                                              -383.00
     EFT1066    13/05/2010   FLETCHER COMMUNICATIONS         Administration Office - UPS Units                             -1254.00
     EFT1067    13/05/2010   GERALDTON MOWER & REPAIRS       Parts for Water Pump - Plant and Equipment                     -406.20
     EFT1068    13/05/2010   GREAT NORTHERN RURAL SERVICES   Steel Droppers and Post Caps                                   -298.99
     EFT1069    13/05/2010   GREENFIELD TECHNICAL SERVICES   Engineering Consultant - R2R Program                          -2927.30
     EFT1070    13/05/2010   IP CAMERAS AUSTRALIA            Hard Drive Draw Replacement - CCTV Unt                         -165.00
     EFT1071    13/05/2010   JACKSON MCDONALD LAWYERS        Legal Expences - Staff Issues                                 -4990.15
     EFT1072    13/05/2010   JK PLUMBING GAS & MAINTENANCE   Repairs - Hand Basin Federation Toilets, Recreation           -1795.20
                                                             Centre - Rectify Drain Blockage Mens Shower/Toilets,
                                                             Reattach Ladies Toilets to Floor, Repair Urinal,
                                                             Replace Taps, Reconnect Gas Stove and Replace Gas
                                                             Pig Tails
     EFT1073    13/05/2010   KEITH SHAW                      Relocation Reimbursement - Works Manager                       -943.62
     EFT1074    13/05/2010   LANDGATE                               Land Enquiry                                             -20.50
     EFT1075    13/05/2010   LANDGATE                               Tourist Maps - Tourist Information Centre               -126.33
     EFT1076    13/05/2010   LANDGATE                               Mining Tenements Schedule                               -362.50
     EFT1077    13/05/2010   M2 COMMANDER PTY LIMITED               Commander Service Assurance May 2010                    -116.53
     EFT1078    13/05/2010   MAGNET POST AND LOTTERIES              Stationery Order - Tourist Information Centre            -27.90
     EFT1079    13/05/2010 MALIBU NOMINEES PTY LTD                  Hire Grader&Operator-Rural Road Maintenance            -9350.00
     EFT1080    13/05/2010 MANSELL PTY LTD                          Professional Services - Magnet-Sandstone Road           -550.00
     EFT1081    13/05/2010   MARKET CREATIONS                       Impact Report
                                                                    Artwork Update & Print Mt Magnet Brochure              -1738.00
     EFT1082    13/05/2010   MOUNT MAGNET LEADER                    Advertisement - Cinema Screenings                       -100.00
     EFT1083    13/05/2010   MT MAGNET WASTE DISPOSAL               Town Rubbish Collection/Race Course Septics           -13365.00
     EFT1084    13/05/2010   MTF SERVICES                           Float Hire to Move Roller from Mount Magnet to          -385.00
                                                                    Wondinong Road
     EFT1085    13/05/2010 MURCHISON MECHANICAL SERVICES            MA 2129 Repairs, MA 038 Minor Service, 2 x New         -7927.04
                                                                    Tyres, Supply and Fit New Bullbar & New
                                                                    Windscreen, MA2 Major Service, MA2099 Tail
                                                                    Light/Break Globe, MA2129 Fuel Tank Repairs,
                                                                    MA2185 Minor Service, Fuel Cap, Hiab Switch
                                                                    Repair, 1TCM998 Fit Tyre, Bob Cat New Tyre,
                                                                    MA2099 Minor Service, Ride On Mower Repairs,
                                                                    MA2190 Minor Service, 0MA Minor Service, MA51
                                                                    Battery, MA2129 Repair Side Tipper Control Arms,
                                                                    Trailer Plug & blown Fuse, MA038 New Bullbar
                                                                    indicator Assemlby




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                         Page 6 of 40
                                         List of Accounts submitted to the Ordinary Meeting of Council held on the 28th May 2010
                                         Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer


                       Vchr No          Date                         Payee's Name                                   Particulars                           Amount       Other
                                                                                                                                                        of Payment   Funds Trust
                       EFT1086       13/05/2010 NEVERFAIL                                     1/2 rack Neverfail Water, Box Cups                             -166.80
                       EFT1087       13/05/2010 NEXUS WA PTY LTD                              Freight - Culverts                                             -351.56
                       EFT1088       13/05/2010 OCLC (UK) LTD                                 AMLIB Annual Maintenance - Library                            -1240.48
                       EFT1089       13/05/2010 ORICA AUSTRALIA PTY LTD                       Service Fee - Chlorine Cylinder                                -112.86
                       EFT1090       13/05/2010 PEAK CONSULTANTS PTY LTD                      Mount Magnet Museum - Electrical Communication,               -8690.00
                                                                                              Mechanical Design and Documentation Services

                       EFT1091       13/05/2010 PERFECT COMPUTER SOLUTIONS                    Server Upgrade                                                -9125.00
                       EFT1092       13/05/2010 PETER SMITH                                   Rangers Duties - P Smith 29 March & 31 March & 1              -4950.00
                                                                                              April, 2 & 3 May, Extra Visit - Call Out 5 May 2010

                       EFT1093       13/05/2010    RELIANCE PETROLEUM                         Fuel Account April 2010                                        -685.70
                       EFT1094       13/05/2010    SLATER - GARTRELL SPORTS                   Sporting Equipment - Netball & Football                        -952.60
                       EFT1095       13/05/2010    STATE LIBRARY OF WA                        Better Beginnings Program - 15 Books                            -82.50
                       EFT1096       13/05/2010    TEAKLE & LALOR                             Architectural Services-Proposed Museum Lt 618                -23375.00
                       EFT1097       13/05/2010    TELSTRA                                    Telephone Accounts Various                                    -1948.51
                       EFT1098       13/05/2010    TERPKOS ENGINEERING PTY LTD                Structual Design & Documentaion - Mount Magnet                -5500.00
                                                                                              Museum
                       EFT1099       13/05/2010 THE LUSCOMBE SYNDICATE                        Office / Recreational Activities / Disco - Consumables,        -709.47
                                                                                              Airport - Waterless Toilet Cleaner Starter Pack

                       EFT1100       13/05/2010    THE PERMACULTURE NURSERY                   Native Shrubs for Memorial Gardens                             -396.00
                       EFT1101       13/05/2010    THE WEST AUSTRALIAN                        Advertisement - Caravan Park & TIC                            -1037.82
                       EFT1102       13/05/2010    TOLL IPEC PTY LTD                          Freight - Various                                              -182.59
                       EFT1103       13/05/2010    WA LOCAL GOVERNMENT ASSOCIATION            Advertisement - DCEO                                          -1922.65
                       EFT1104       13/05/2010    WELLINGTON ELECTRICAL                      Shire Properties-Testing, Tagging & RCD Testing               -8553.07
                       EFT1105       13/05/2010    WESTNET PTY LTD                            Internet Account Various                                       -579.14
                       EFT1106       13/05/2010    WESTPRINT                                  Merchandise - Tourist Information Centre                       -350.99
                       EFT1107       13/05/2010    WINGZONE PTY LTD                           IGA Account April 2010                                        -1052.45
                        12939        13/05/2010    HORIZON POWER                              Town Street Lighting April 2010                              -14925.52
                        12940        13/05/2010    MLC MASTERKEY SUPERANNUATION               Superannuation Contributions                                     -4.68
                        12941        13/05/2010    SHIRE OF MOUNT MAGNET                      Payroll Deductions                                             -100.00
                        12942        13/05/2010    ST JOHN AMBULANCE SERVICE MOUNT            Donation - St John Ambulance Mount Magnet                     -2000.00
                        12943        13/05/2010    WA LOCAL GOVT SUPER PLAN PTY LTD           Superannuation Contributions                                  -5728.86
                        12944        13/05/2010    WEST SCHEME                                Superannuation Contributions                                   -102.90




referred to in the above statement have been paid, totalling as under:-
                                                   Municipal Fund          ….   ….       ….   ….    ….     ….    ….    ….                                -218451.19            0.00
                                                   Trust Fund Accounts     ….   ….       ….   ….    ….     ….    ….    ….                                      0.00            0.00
                                                   Loan Capital Accounts ….         ….   ….   ….    ….     ….    ….    ….                                      0.00            0.00
                                                   Trading Fund Accounts ….         ….   ….   ….    ….     ….    ….    ….                                      0.00            0.00
                                                   Other Fund Accounts     ….   ….       ….   …. ….        ….    ….    ….                                      0.00            0.00
                                                                                              Total ….     ….    ….    ….                                -218451.19 $          -

                                                   ……………………...……………..…...…..………..……….….CHAIR
                                                   28th May 2010




                Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                                          Page 7 of 40
                                                      COMMITTEE RESOLUTION

          Moved: Cr Dowden                                               Seconded: Cr G Scott

          That the meeting be adjourned at 3.40pm to allow Mr Dillon to locate relevant information.

                                                                         Carried 6/0


                                                      COMMITTEE RESOLUTION

          Moved: Cr Williams                                             Seconded: Cr Dowden

          That the meeting be recommenced at 3.56pm

                                                                         Carried 6/0


          The CEO left the meeting at 4.00pm and returned at 4.01pm

          The CEO left the meeting at 4.12pm and returned at 4.13pm


                                                      COMMITTEE RESOLUTION

          Moved: Cr G Scott                                              Seconded Cr Dowden

          That the CEO transfer the amount of $718,005 from Royalties for Regions less current
          expenditure on the museum building to the reserve fund specifically for the construction of
          the museum building.

                                                                         Carried 6/0




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                          Page 8 of 40
          Cr Dowden left the meeting at 4.30pm and returned at 4.31pm.

          The CEO left the meeting at 4.55pm and returned at 4.56pm.

          9.1.2     Monthly Report to 30 April 2010

          File:                                              FI-REP
          Officer:                                           Jim Dillon – Financial Consultant
          Amended By:                                        Nil
          Disclosure of Interest:                            Nil
          Date:                                              14 May 2010

          Application
          To consider the Financial Reports for 30 April 2010.

         Background
         Financial Activity Statement Report – s.6.4
     (1) A local government is to prepare each month a statement of financial activity reporting on the
         sources and applications of funds, as out in the annual budget under regulation    22(1)(d), for
         that month in the following detail –
         (a) Annual budget estimates, taking into account any expenditure incurred for an additional
         purpose under section 6.8(1)(b) or(c);
         (b) Budget estimates to the end of the month to which the statement relates;
         (c) Actual amounts of expenditure, revenue and income to the end of the month to which the
         statement relates;
         (d) Material variances between the comparable amounts referred to in paragraphs (b) and (c); and
         (e) The net current assets at the end of the month to which the statement relates.

          (2) Each statement of financial activity is to be accompanied by documents containing-
          (a) an explanation of the composition of the net current assets of the month to which the
                  statement relates, less committed assets and restricted assets;
          (b) An explanation of each of the material variances referred to in sub-regulation (1)(d); and
          (c) Such other supporting information as is considered relevant by the local government.

           (3) The information in a statement of financial activity may be shown –
          (a) According to nature and type classification,
          (b) By program; or
          (c) By business unit.

          (4) A statement of financial activity, and the accompanying documents referred to
          in sub-regulation (2), are to be –
          (a) presented to the council –
          (i) at the next ordinary meeting of the council following the end of the month to
          which the statement relates; or
          (ii) if the statement is not prepared in time to present it to the meeting referred
          to in subparagraph (i), to the next ordinary meeting of the council after that meeting;
          and
          (b) Recorded in the minutes of the meeting at which it is presented.

     (5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance
         with AAS 5, to be used in statements of financial activity for reporting material variances.




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                           Page 9 of 40
     (6) In this regulation –} committed assets~ means revenue unspent but set aside under the annual
         budget for a specific purpose; } restricted assets~ have the same meaning as in AAS
         27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]
         [35. Repealed in Gazette 31 Mar 2005 p. 1050.]

          Comment
          A monthly financial report is to be presented to Council at the next ordinary meeting following
          the end of the reporting period.
          •     Financial Activities Statement
          •     Significant Accounting Policies
          •     Statement of Objective
          •     Reserves
          •     Net Current Assets
          •     Borrowings
          •     Rates Report
          •     Plant and Vehicles – Purchases and Trade-Ins/Sales
          •     Detailed Activity – by Account
          •     Capital Expenditures – by Account

          Significant variances have been noted in the following areas -

          1017001 – Federation Toilet plumbing expenses of $6000 and Formation of Path for $1200 have
          been entered into this account incorrectly, these should have been allocated to Capital Works
          accounts. Cemetery charges are also included in this account and a Budget amendment will be
          made to cover the increased Cemetery costs for the year as well as the extra maintenance costs of
          the grounds and gardens carried out in March 2010.

          1113010 – Motor Vehicle Expenses Recreation has Community Bus Costs allocated to this
          account, these will be transferred to the correct account of 1318001.

          1215001 – Airport Running Costs, the original Budget allocation has been put to 1215002 –
          Airport Maintenance, these accounts are being investigated as to whether a Budget amendment is
          to be made in this area and being noted for the 2010/2011 Budget.

          1414001 – Employees salaries and wages have been targeting this account incorrectly, this will be
          journalled to the correct accounts.

          1414034 – This account is being investigated further to ensure that no capital items have been
          added to an operational account.

          These accounts are being further investigated.

          Consultation
          Jim Dillon - Midwest Accounting Service

          Statutory Environment
          Local Government Act 1995 Section 6.4 Financial Report
          Financial Management Regulations 34 & 35

          Policy Implications
          Nil

          Financial Implications
          Nil

Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                      Page 10 of 40
          Strategic Implications
          Nil

          Voting Requirements
          Simple Majority

                            OFFICER RECOMMENDATION/COMMITTEE RESOLUTION

          Moved: Cr Brand                                                Seconded: Cr Dowden

          That the financial report for the period ending 30 April 2010 be received.

                                                                         CARRIED 6/0




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                         Page 11 of 40
                                               MOUNT MAGNET

                       MONTHLY STATEMENT OF FINANCIAL ACTIVITY


                       FOR THE PERIOD 1 July 2009 TO 30 June 2010

                                                       APRIL 2010




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010   Page 12 of 40
                                                                 MOUNT MAGNET

                                                         STATEMENT OF FINANCIAL ACTIVITY

                                                    FOR THE PERIOD 1 July 2009 TO 30 June 2010

                                                        NOTE     April            April
                                                                 2010             2010           2009/10       Variance        Annual
   Operating                                                    Actual        Y-T-D Budget       Budget          YTD           Budget
                                                                  $                 $               $             %              %
   Revenues/Sources
   Governance                                                         148             2,500           3,000      5.91%           4.92%
   General Purpose Funding                                      1,876,815         2,430,700       2,916,761     77.21%          64.35%
   Law, Order, Public Safety                                       10,903             7,110           8,500    153.35%         128.27%
   Health                                                             350                80             100    437.50%         350.00%
   Education and Welfare                                               91             3,680           4,400      2.47%           2.07%
   Housing                                                          7,134             6,580           7,900    108.42%          90.30%
   Community Amenities                                             86,289            73,270          87,900    117.77%          98.17%
   Recreation and Culture                                          56,963            75,220          90,200     75.73%          63.15%
   Transport                                                      139,176           513,610         616,300     27.10%          22.58%
   Economic Services                                              125,282           126,750         152,000     98.84%          82.42%
   Other Property and Services                                    142,676           167,440         200,900     85.21%          71.02%
                                                                2,445,827         3,406,940       4,087,961     71.79%          59.83%
   (Expenses)/(Applications)                             1,2
   Governance                                                     (208,401)        (206,090)       (247,305)   101.12%           84.27%
   General Purpose Funding                                         (66,785)         (69,400)        (83,300)    96.23%           80.17%
   Law, Order, Public Safety                                       (48,040)         (59,220)        (71,090)    81.12%           67.58%
   Health                                                          (28,111)         (37,900)        (45,500)    74.17%           61.78%
   Education and Welfare                                            (1,592)          (6,810)         (8,165)    23.38%           19.50%
   Housing                                                         (73,789)         (62,910)        (75,500)   117.29%           97.73%
   Community Amenities                                            (225,771)        (201,760)       (242,125)   111.90%           93.25%
   Recreation & Culture                                           (655,243)        (584,870)       (701,900)   112.03%           93.35%
   Transport                                                    (1,508,684)      (1,387,520)     (1,665,100)   108.73%           90.61%
   Economic Services                                              (395,594)        (399,980)       (479,990)    98.90%           82.42%
   Other Property and Services                                    (202,669)        (267,490)       (321,085)    75.77%           63.12%
                                                                (3,414,679)      (3,283,950)     (3,941,060)   103.98%           86.64%

                        Net result operating                     (968,852)         122,990         146,901     -787.75%        -659.53%
   Non Cash Adjustment
   (Revenue) and Expenditure
   (Profit)/Loss on Asset Disposals                                     -                 -         (15,000)     0.00%           0.00%
   Depreciation on Assets                                       1,446,515         1,189,140       1,427,050    121.64%         101.36%
   Accruals                                                             -                 -                      0.00%           0.00%
   Capital Revenue and (Expenditure)
   Purchase Land Held for Resale                                        -                                        0.00%           0.00%
   Purchase Land and Buildings                                   (355,143)       (1,617,880)     (1,941,465)    21.95%          18.29%
   Purchase Infrastructure Assets - Parks                         (12,056)          (16,660)        (20,000)     0.00%           0.00%
   Purchase Infrastructure Assets - Roads                        (168,042)         (250,000)       (300,000)    67.22%          56.01%
   Purchase Infrastructure Assets -Airport                        (80,827)          (94,500)       (113,400)    85.53%          71.28%
   Purchase Infrastructure Assets -Other                           (2,249)          (68,740)        (82,500)     3.27%           2.73%
   Purchase Plant and Equipment                                  (119,279)         (175,400)       (210,500)    68.00%          56.66%
   Purchase Furniture and Equipment                                (8,339)           (7,910)         (9,500)   105.42%          87.78%
   Repayment of Debentures                                         (5,752)           (4,410)         (5,300)   130.42%         108.52%
   Self-Supporting Loan Principal Income
   Purchase of Investments
   Proceeds from Disposal of Investments
   Proceeds from New Debentures
   Proceeds from Disposal of Assets                                11,298                            25,000      0.00%           45.19%
   Transfers to Reserves (Restricted Assets)                      (39,103)                -               -      0.00%            0.00%
   Transfers from Reserves (Restricted Assets)                                                    1,300,000      0.00%            0.00%
                             Net result Capital                  (779,492)       (2,235,500)     (1,357,665)    34.87%           57.41%

                                             Net cash            (301,830)        (923,370)        201,286      32.69%         -149.95%

   This statement is to be read in conjunction with the accompanying notes.




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                    Page 13 of 40
                                                         MOUNT MAGNET

                   NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

                                       FOR THE PERIOD 1 July 2009 TO 30 June 2010

      1. SIGNIFICANT ACCOUNTING POLICIES

         The significant accounting policies which have been adopted in the preparation of this statement of
         financial activity are:

     (a) Basis of Accounting
         This statement is a special purpose financial report, prepared in accordance with applicable Australian
         Australian Accounting Standards, other mandatory professional reporting requirements and the Local
         Government Act 1995 (as amended) and accompanying regulations (as amended).

    (b) The Local Government Reporting Entity
        All Funds through which the Council controls resources to carry on its functions have been
        included in this statement.

         In the process of reporting on the local government as a single unit, all transactions and balances
         between those funds (for example, loans and transfers between Funds) have been eliminated.

         All monies held in the Trust Fund are excluded from the statement, but a separate statement
         of those monies appears at Note 9.

     (c) Rounding Off Figures
         All figures shown in this statement, other than a rate in the dollar, are rounded to the nearest dollar.

    (d) Rates, Grants, Donations and Other Contributions
        Rates, grants, donations and other contributions are recognised as revenues when the local
        government obtains control over the assets comprising the contributions. Control over assets
        acquired from rates is obtained at the commencement of the rating period or, where earlier, upon
        receipt of the rates.

     (e) Goods and Services Tax
         In accordance with recommended practice, revenues, expenses and assets capitalised are stated net
         of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

     (f) Cash and Cash Equivalents
         Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are
         readily convertible to known amounts of cash and which are subject to an insignificant risk of
         changes in value.

         For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and
         cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are
         included as short-term borrowings in current liabilities.

     (g) Trade and Other Receivables
         Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and
         subsequently measured at amortised cost using the effective interest rate method, less any allowance for
         uncollectible amounts.

          Collectibility of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible
          are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that
          they will not be collectible.




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                          Page 14 of 40
                                                         MOUNT MAGNET

                   NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

                            FOR THE PERIOD 1 July 2009 TO 30 June 2010
      1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

     (h) Inventories
         General
         Inventories are valued at the lower of cost and net realisable value. Net realisable
         value is the estimated selling price in the ordinary course of business less the
         estimated costs of completion and the estimated costs necessary to make the sale.

         Inventories held from trading are classified as current even if not expected to be realised in the next 12
         months.

         Land Held for Resale
         Land purchased for development and/or resale is valued at the lower of cost and net realisable value. Cost
         includes the cost of acquisition, development and interest incurred on the financing of that land during its
         development. Interest and holding charges incurred after development is complete are recognised as
         expenses.

         Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a
         binding contract of sale.

         Land held for resale is classified as current except where it is held as non-current based on Council’s
         intentions to release for sale.

     (i) Fixed Assets
         All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as
         consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal
         consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets
         constructed by the Municipality includes the cost of all materials used in the construction, direct labour
         on the project and an appropriate proportion of variable and fixed overhead.

         Certain asset classes may be revalued on a regular basis such that the carying values are not materially
         different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure
         the carrying amount does not differ materially from that determined using fair value at reporting date.

     (j) Depreciation of Non-Current Assets
         All non-current assets having a limited useful life are systematically depreciated over their useful
         lives in a manner which reflects the consumption of the future economic benefits embodied in
         those assets.

         Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting
         period. Major depreciation periods are:

            Buildings                                                              30 to 50 years
            Furniture and Equipment                                                 4 to 10 years
            Plant and Equipment                                                     5 to 15 years
            Sealed roads and streets
            clearing and earthworks                                                not depreciated
            construction/road base                                                     50 years
            original surfacing and
            major re-surfacing
             - bituminous seals                                                       20 years
             - asphalt surfaces                                                       25 years




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                           Page 15 of 40
                                                         MOUNT MAGNET

                   NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

                                       FOR THE PERIOD 1 July 2009 TO 30 June 2010

      1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

     (j) Depreciation of Non-Current Assets
          Gravel roads
           clearing and earthworks                                               not depreciated
           construction/road base                                                    50 years
           gravel sheet                                                              12 years
          Formed roads (unsealed)
           clearing and earthworks                                               not depreciated
           construction/road base                                                    50 years
          Footpaths - slab                                                           40 years
          Sewerage piping                                                           100 years
          Water supply piping & drainage systems                                     75 years

     (k) Impairment
         In accordance with Australian Accounting Standards the Council's assets, other than inventories, are
         assessed at each reporting date to determine whether there is any indication they may be impaired.

         Where such an indication exists, an estimate of the recoverable amount of the asset is made
         in accordance with AASB 136 "Impairment of Assets" and appropriate adjustments made.

         An impairment loss is recognised whenever the carrying amount of an asset or its cash-generating
         unit exceeds its recoverable amount. Impairment losses are recognised in the Income Statement.

         For non-cash generating assets such as roads, drains, public buildings and the like, value in use is
         represented by the depreciated replacement cost of the asset.

         At the time of preparing this report, it is not possible to estimate the amount of impairment losses
         (if any) as at 30 June 2009.

         In any event, an impairment loss is a non-cash transaction and consequently, has no impact on
         the Monthly Statement of Financial Position from a budgetary perspective.

     (l) Trade and Other Payables
         Trade and other payables are carried at amortised cost. They represent liabilities for goods and services
         provided to the Municipality prior to the end of the financial year that are unpaid and arise when the
         Municipality becomes obliged to make future payments in respect of the purchase of these goods and
         services. The amounts are unsecured and are usually paid within 30 days of recognition.




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                          Page 16 of 40
                                                         MOUNT MAGNET

                   NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

                                       FOR THE PERIOD 1 July 2009 TO 30 June 2010

      1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

    (m) Employee Benefits
        The provisions for employee benefits relates to amounts expected to be paid for long service
        leave, annual leave, wages and salaries and are calculated as follows:

      (i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)
          The provision for employees’ benefits to wages, salaries, annual leave and long service leave
          expected to be settled within 12 months represents the amount the municipality has a present
          obligation to pay resulting from employees services provided to balance date. The provision has
          been calculated at nominal amounts based on remuneration rates the Council expects to pay
          and includes related on-costs.

      (ii) Annual Leave and Long Service Leave (Long-term Benefits)
           The liability for long service leave is recognised in the provision for employee benefits and measured as the
           present value of expected future payments to be made in respect of services provided by employees up to the
           reporting date using the projected unit credit method. Consideration is given to expected future wage and
           salary levels, experience of employee departures and periods of service. Expected future payments are
           discounted using market yields at the reporting date on national government bonds with terms to maturity and
           currency that match as closely as possible, the estimated future cash outflows. Where Council does not have
           the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.



    (n) Interest-bearing Loans and Borrowings
        All loans and borrowings are initially recognised at the fair value of the consideration received less
        directly attributable transaction costs.

         After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised
         cost using the effective interest method. Fees paid on the establishment of loan facilities that are
         yield related are included as part of the carrying amount of the loans and borrowings.

         Borrowings are classified as current liabilities unless the Council has an unconditional right to defer
         settlement of the liability for at least 12 months after the balance sheet date.

         Borrowing Costs
         Borrowing costs are recognised as an expense when incurred except where they are directly attributable
         to the acquisition, construction or production of a qualifying asset. Where this is the case, they are
         capitalised as part of the cost of the particular asset.

    (o) Provisions
        Provisions are recognised when: The council has a present legal or constructive obligation as a result of past
        events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the
        amount has been reliably estimated. Provisions are not recognised for future operating losses.

         Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is
         determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood
         of an outflow with respect to any one item included in the same class of obligations may be small.


    (p) Current and Non-Current Classification
        In the determination of whether an asset or liability is current or non-current, consideration is given to the time
        when each asset or liability is expected to be settled. The asset or liability is classified as current if it is
        expected to be settled within the next 12 months, being the Council’s operational cycle. In the case of
        liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as
        vested long service leave, the liability is classified as current even if not expected to be settled within the next
        12 months. Inventories held for trading are classified as current even if not expected to be realised in the
        next 12 months except for land held for resale where it is held as non-current based on Council’s intentions to
        release for sale.



Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                           Page 17 of 40
                                                         MOUNT MAGNET

                 NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

                                     FOR THE PERIOD 1 July 2009 TO 30 June 2010


         STATEMENT OF OBJECTIVE

         In order to discharge its responsibilities to the community, the Council has developed a set of
         operational and financial objectives. These objectives have been established both on an overall
         basis and for each of its broad activities/programs.

         The Shire of Mount Magnet is dedicated to providing high quality services to the community through
         the various service orientated programs which it has established.

         GENERAL PURPOSE FUNDING                   Program/Function No.      3
         This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on
         Investments. It also includes expenses related to Rating functions.


         GOVERNANCE                                   Program/Function No.          4
         This includes those income and expenses relating to Councillors, and Council's Governance role,
         and a portion of Administration which cannot be reliably allocated or linked to other programs.



         LAW, ORDER, PUBLIC SAFETY                 Program/Function No.     5
         Includes items of Bushfire prevention actions; Ranger services & Animal control; & SES items;
         as well as supervision, related costs, & enforcement of Local Laws.

         HEALTH                                    Program/Function No.        7
         Involves food inspection, control and licencing of food outlets, food hygiene and promotion,
         Mosquito Control, & other Health issue including Aboriginal Health issues

         EDUCATION AND WELFARE                      Program/Function No.        8
         The program includes Prizes/Donations applicable to School events; & certain Youth related items

         HOUSING                                      Program/Function No.       9
         This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

         COMMUNITY AMENITIES                          Program/Function No.        10
         This includes Rubbish/Sanitation collection & disposal items; FloodMitigation works; Town Planning;
         Public Toilets; & Cemeteries.

         RECREATION AND CULTURE                        Program/Function No.      11
         Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;
         The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other
         Recreation items; Library operations; as well as TV & Radio broadcasting;

         TRANSPORT                                   Program/Function No.        12
         Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;
         verge & trees maintenance; large plant & machine replacements.

         Airport operations are alson involved, but shown separately as an important Council service

         ECONOMIC SERVICES                            Program/Function No.    13
         Tourism operations; Building control matters; Community Development Officer; & Caravan Park;.

         OTHER PROPERTY & SERVICES                    Program/Function No.         14
         Private works; Administration; Public works overheads, Plant operating costs, & various other Unclassified
         Services. This section also includes Administration costs in gross terms, which have then been re-allocated
         to the other Functions/Programs via an allocation system known as Activity Based Costing - 'ABC allocated'.



Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                 Page 18 of 40
                                                        MOUNT MAGNET

                      NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

                                        FOR THE PERIOD 1 July 2009 TO 30 June 2010

                                                                     April
                                                                     2010                          2009/10
                                                                    Actual                         Budget
                                                                       $                              $
       RESERVES
       Cash Backed Reserves
   (a) Reserve - Empoyee Liability Reserve
       Opening Balance                                                     28,173                       28,173
       Amount Set Aside / Transfer to Reserve                                 809                          845
       Amount Used / Transfer from Reserve                                      -                      (15,000)
                                                                           28,982                       14,018

   (b) Reserve - Airport
       Opening Balance                                                    110,601                      110,601
       Amount Set Aside / Transfer to Reserve                               3,174                        3,318
       Amount Used / Transfer from Reserve                                      -                            -
                                                                          113,776                      113,919

   (c) Reserve - Building Reserve
       Opening Balance                                                    661,521                      661,521
       Amount Set Aside / Transfer to Reserve                              18,985                       19,846
       Amount Used / Transfer from Reserve                                      -                     (600,000)
                                                                          680,506                       81,366

   (d) Reserve - Plant Reserve
       Opening Balance                                                     79,299                       79,299
       Amount Set Aside / Transfer to Reserve                               2,275                        2,379
       Amount Used / Transfer from Reserve                                      -                            -
                                                                           81,574                       81,678

   (e) Reserve - Community Bus Reserve
       Opening Balance                                                     34,432                       34,432
       Amount Set Aside / Transfer to Reserve                                 988                        1,033
       Amount Used / Transfer from Reserve                                      -                            -
                                                                           35,420                       35,465
    (f) Reserve - Roads Reserve
        Opening Balance                                                    31,301                       31,301
        Amount Set Aside / Transfer to Reserve                                898                          939
        Amount Used / Transfer from Reserve                                     -                            -
                                                                           32,199                       32,240
   (g) Reserve - Infrastructure
       Opening Balance                                                    417,363                      417,363
       Amount Set Aside / Transfer to Reserve                              11,974                       12,521
       Amount Used / Transfer from Reserve                                      -                            -
                                                                          429,337                      429,884

        Total Cash Backed Reserves                                       1,401,794                     788,572




        All of the above reserve accounts are supported by money held in financial institutions.




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                Page 19 of 40
                                                        MOUNT MAGNET

                      NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

                                        FOR THE PERIOD 1 July 2009 TO 30 June 2010

                                                                     April
                                                                     2010                                   2009/10
                                                                    Actual                                  Budget
        RESERVES (Continued)                                          $                                        $

        Summary of Transfers
        To Cash Backed Reserves
        Transfers to Reserves
        Reserve - Empoyee Liability Reserve                                 809                                     845
        Reserve - Airport                                                 3,174                                   3,318
        Reserve - Building Reserve                                       18,985                                  19,846
        Reserve - Plant Reserve                                           2,275                                   2,379
        Reserve - Community Bus Reserve                                     988                                   1,033
        Reserve - Roads Reserve                                             898                                     939
        Reserve - Infrastructure                                         11,974                                  12,521
                                                                         39,103                                  40,881
        Transfers from Reserves
        Reserve - Empoyee Liability Reserve                                   -                                 (15,000)
        Reserve - Airport                                                     -                                       -
        Reserve - Building Reserve                                            -                                (600,000)
        Reserve - Plant Reserve                                               -                                       -
        Reserve - Community Bus Reserve                                       -                                       -
        Reserve - Roads Reserve                                               -                                       -
        Reserve - Infrastructure                                              -                                       -
                                                                              -                                (615,000)

        Total Transfer to/(from) Reserves                                39,103                                (574,119)

        In accordance with council resolutions in relation to each reserve account, the purpose for which
        the reserves are set aside are as follows:
        Reserve - Empoyee Liability Reserve
          - to be used to fund annual and long service leave requirements.
        Reserve - Airport
          - to be used for the purchase of airport terminal
        Reserve - Building Reserve
          - to be used for the construction of a new administration centre.
        Reserve - Plant Reserve
          - to be used for the purchase of major plant.
        Reserve - Community Bus Reserve
          - to be used for the purchase of replacement vehicle
        Reserve - Roads Reserve
          - to be used for the road infrastructure
        Reserve - Infrastructure
          - to be used for the other infrastructures




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                         Page 20 of 40
                                                        MOUNT MAGNET

                      NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY

                                        FOR THE PERIOD 1 July 2009 TO 30 June 2010

                                                                                      April         Brought
                                                                                      2010          Forward
                                                                                     Actual         2008/09
                                                                                        $              $
        NET CURRENT ASSETS

        Composition of Estimated Net Current Asset Position


        CURRRENT ASSETS
        Cash - Unrestricted                                                              767,530        799,285
        Cash - Restricted                                                              1,401,794      1,362,690
        Receivables-Rates                                                                574,095        259,076
        Receivables-Sundry                                                               200,173        930,218
        Inventories                                                                       27,324          8,300
                                                                                       2,970,915      3,359,570


        LESS: CURRENT LIABILITIES
        Payables and Provisions                                                         (401,250)      (529,034)

                                                                                        (401,250)      (529,034)

        NET CURRENT ASSET POSITION                                                     2,569,665      2,830,536

        Less: Cash - Reserves - Restricted                                            (1,401,794)     (1,362,690)
        Less: Cash - Unspent Grants                                                      (66,000)        (66,000)

        NET CURRENT ASSET POSITION                                                     1,101,871      1,401,846




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                  Page 21 of 40
                                                                              MOUNT MAGNET
                                                      NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
                                                                   FOR THE PERIOD 1 July 2009 TO 30 June 2010

                            (a) Debenture Repayments                     Principal      New               Principal                    Principal                       Interest
                                                                          1/07/09      Loans            Repayments                     30-Jun-10                    Repayments
                                                                   Ln        $           $           Actual      Budget           Actual      Budget            Actual        Budget
                                 Particulars                       No.                             30/04/2010       $           30/04/2010       $            30/04/2010        $

                                 Staff Housing                      38     120,512             -       5,752          5,300       114,760        115,286           7,896         5,500

                                                                           120,512             -       5,752          5,300       114,760        115,286           7,896         5,500

     Rating Information                                                  Rate in      Number       Rateable      2009/10         2009/10        2009/10        2009/10      2009/10
     RATE TYPE                                                             $             of         Value       Budgeted        Budgeted       Budgeted       Budgeted       Actual
                                                                                     Properties       $           Rate           Interim         Back           Total          $
     Differential General Rate                                                                                  Revenue           Rates          Rates        Revenue
     GRV Urban                                                      01    7.7250        297         2,313,834     179,057                  0              0      179,057       178,744
     GRV Single Persons Quarters                                    05   14.1110         6            340,240      47,460                  0              0       47,460        48,011
     UV Rural/Pastoral                                              03    7.6190        19            421,253      30,965                  0              0       30,965        32,095
     UV Prospecting                                                 07   23.8960        32             77,077      22,314                  0              0       22,314        17,701
     UV Exploration                                                 06   23.8960        46            301,344      72,632                  0              0       72,632        72,337
     UV Mining                                                      02   23.8960        71          2,012,053     473,350                  0              0      473,350       492,918
     UV Gold Mining                                                 08   23.8960         0                  0            0                 0              0            0             0
            Sub-Totals                                                                  471         5,465,801     825,778                  0              0      825,778       841,806
                                                                         Minimum
     Minimum Rates                                                           $
     GRV Urban                                                      01     323          47             72,822       14,535                 0              0       14,535        15,181
     GRV Boogardie/Lennonville                                      04     109           6                120          654                 0              0          654           654
     UV Rural/Pastoral                                              03     323           1              1,500          323                 0              0          323           323
     GRV Single Persons Quarters                                    05     463           1                  0          612                 0              0          612           463
     UV Prospecting                                                 07     463          123           113,086       58,801                 0              0       58,801        56,949
     UV Exploration                                                 06     463          27             17,453       12,964                 0              0       12,964        12,501
     UV Mining                                                      02     463          37             79,713       17,131                 0              0       17,131        17,131
     UV Gold Mining                                                 08     463           1                266          463                 0              0          463           463
           Totals                                                                       243           284,960      105,483                 0              0      105,483       103,665
                                                                                        714         5,750,761      931,261                 0                     931,261       945,471
     Ex-Gratia Rates                                                                                                                                                   0             0
                                                                                                                                                                 931,261       945,471
     Discounts                                                                                                                                                         0             0
             Totals                                                                                                                                              931,261       945,471
     All land except exempt land in the Shire of Mt Magnet is rated according to its Gross Rental Value (GRV) in townsites or Unimproved Value (UV)
     in the remainder of the Shire.
     The general rates detailed above for the 2009/10 financial year have been determined by Council on the basis of raising the revenue required
     to meet the deficiency between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sources
     other than rates and also considering the extent of any increase in rating over the level adopted in the previous year.




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                          Page 22 of 40
     Shire of MOUNT MAGNET

     PLANT PURCHASES, TRADE-INS/SALES & OTHER ASSET DISPOSALS TO 30/04/2010

                                                                                             BUDGET                              DETAILS TO DATE                                 END OF YEAR PROJECTIONS
                                     New                           Old          NEW         TRADE INS     NETT                      To month of        March-10
            DESCRIPTION              Asset    TRADE IN/DISPOSAL   Asset   Sch   PRICE        & SALES      COST                                                                        Sales or                   PROJECTED
                                      No.                          No.    No      $             $          $         New Price       Trade-In        NETT Cost       New Price       Trade-Ins       NETT Cost   VARIATION

           LIGHT VEHICLES

     Toyota Hilux - 4WD - Works Manager                                           50,000                   50,000          42,672                        42,672          42,672                         42,672         7,328
     Holden Commodore Sedan                  Disposal                                          -13,000                                    -11,298       -11,298                        -11,298                       -1,702


                                                                                  50,000       -13,000     50,000          42,672         -11,298        31,374          42,672         -11,298         42,672         5,626

                PLANT

     Kruger 45 Triaxle Drop Deck Trailer                                          55,000                   55,000                                                        55,000                         55,000             0
     Plant Trailer                                                                13,000                   13,000          11,500                        11,500          11,500                         11,500         1,500
     300hp Pressure Cleaner                                                        3,500                    3,500             887                           887             887                            887         2,613
     1200lt 6m Devil Boom Sprayer                                                 17,000                   17,000          13,975                        13,975          13,975                         13,975         3,025
     Pacesetter Pump                                                              12,000                   12,000                                                        12,000                         12,000             0
     Security Alarm & video surveillance                                          28,000                   28,000          24,794                        24,794          24,794                         24,794         3,206
     Hansa C13PTO Woodchipper                                                     10,000                   10,000           4,640                         4,640           4,640                          4,640         5,360
     Diesel Bowser                                                                                                            517                           517             517                            517         (517)


                                                                                 138,500             0    138,500          56,313               0        56,313         123,313                  0     123,313        15,187

                                             Combined Totals                     188,500       -13,000    175,500          98,985         -11,298        87,687         165,985        -11,298         154,687        20,813


     OTHER ASSETS - DISPOSALS

     OTHER ASSETS


                                                                                        0            0           0               0              0                0               0               0           0            0

                                               OVERALL TOTALS                    188,500       (13,000)   175,500          98,985         (11,298)       87,687         165,985        (11,298)        165,985        20,813




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                    Page 23 of 40
       SHIRE OF MOUNT MAGNET                                                        OPERATING STATEMENT                                                   DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                      Material    Material
                                                                                                                                                      Variance    Variance
        COA              Description                                              Original Budget   Current Budget       YTD Budget     YTD Actual    >$10000     >=10% Comment
        General Purpose Funding
        0321001    Grants - LGGC Financial Assistance Grants                          (1,029,100)      (1,029,100)          (857,580)     (588,555)    269,025      -46% under
        0321000    Grants - Royalties For Regionss [R4R]                                (460,000)        (460,000)          (383,330)            -     383,330           under
        0321002    Grants - LGGC Local Road Grant                                       (404,400)        (404,400)          (337,000)     (222,861)    114,140      -51% under
        0321004    Interest Income - Reserve Fund                                        (56,000)         (40,000)           (33,340)      (39,104)     (5,764)      15% over
        0321003    Interest Income - Municipal Fund                                      (50,000)         (20,000)           (16,680)      (24,561)     (7,881)      32% over
        0321006    Reimbursements - Other General Purpose Income                               -                -                  -        (6,356)     (6,356)     100% over
        0321008    CLOSED - Interest Income-At Call-Municipal Fund                             -                -                  -             -           -           under
        0321007    Other Fees and Charges: Rates                                          (1,600)          (1,600)            (1,340)            -       1,340           under
        0320001    Rates Revenue Levied                                                 (931,261)        (931,261)          (776,050)     (945,471)   (169,421)      18% over
        0320051    Interest Rates                                                        (12,000)         (12,000)           (10,010)      (36,271)    (26,261)      72% over
        0320055    Fees - Property Enquiries                                              (4,500)          (4,500)            (3,760)         (180)      3,580    -1989% under
        0320052    Interest Revenue - Rates Instalments                                     (600)            (600)              (510)            -         510           under
        0320053    Fee and Charges for Rates                                              (1,200)         (13,200)           (11,010)      (13,457)     (2,447)      18% over
        0320056    Fees - Property Reports                                                  (100)            (100)               (90)            -          90           under
                                            General Purpose Funding Revenues          (2,950,761)      (2,916,761)        (2,430,700)   (1,876,815)
        General Purpose Funding
        0311005    Consultants Expense - LGGC Review                                        400               400                330            -         (330)            under
        0311004    Debt Recovery Expenses                                                   900               900                750            -         (750)            under
        0311002    Title Searches Expense                                                   200               200                160          132          (28)     -21%   under
        0311003    Advertising Expense - Gen Purpose Funding                                  -                 -                  -          526          526      100%   over
        0311001    Valuation Expense - Rates                                              2,500             2,500              2,080        2,266          186        8%   over
        0320050    Rates Costs                                                            4,000                 -                  -           63           63      100%   over
        0310990    Allocation of Admin Overhead - Rates                                  79,300            79,300             66,080       61,193       (4,887)      -8%   under
                                                      General Purpose Funding            87,300            83,300             69,400       66,785
        Governance
        0422001   Income - Other Governance                                               (3,000)          (3,000)            (2,500)           -        2,500             under
                                                            Governance Revenues           (3,000)          (3,000)            (2,500)        (148)
        Governance
        0411001   Presidential Allowance Expense                                          8,000             8,000              6,660        4,000       (2,660)     -67%   under
        0411002   Meeting Fees - Councillors                                             16,000            20,000             16,670       10,680       (5,990)     -56%   under
        0411003   Expenses - Councillors                                                  5,000             5,000              4,170        3,510         (660)     -19%   under
        0411004   Conferences & Training Expense - Councillors                           16,500            16,500             13,750       11,187       (2,564)     -23%   under
        0411005   Telecommunication Reimbursement Expense - Councillors                     165               165                140            -         (140)            under
        0411006   Insurance Governance                                                    5,540             5,540              4,620        6,605        1,985      30%    over
        0411007   Sundry Expenses - Members of Council                                    1,500             1,500              1,250            -       (1,250)            under
        0412013   Sundry Expenditure - Other Governance                                     500               500                420          303         (117)     -39%   under
        0411009   Subscriptions Governance                                               11,000            11,000              9,160       12,886        3,726       29%   over
        0412002   Receptions - Council Meetings                                           7,500             7,500              6,250        6,010         (240)      -4%   under
        0412003   Refreshments & Receptions - Functions                                   3,000             3,000              2,500        3,322          822       25%   over
        0412004   Refreshments & Receptions - Sundry                                      3,000             3,000              2,500        1,596         (904)     -57%   under
        0412010   Council Chambers Maintenance                                            2,700             2,700              2,250          864       (1,386)    -160%   under
        0412011   Audit Expenditure                                                      12,000            12,000             10,000       18,363        8,363       46%   over


Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                               Page 24 of 40
       SHIRE OF MOUNT MAGNET                                                          OPERATING STATEMENT                                                      DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                            Material    Material
                                                                                                                                                            Variance    Variance
        COA               Description                                               Original Budget   Current Budget       YTD Budget         YTD Actual    >$10000     >=10% Comment
        0412012      Legal Expenses - Other Governance                                     15,000            15,000             12,500           13,204         704         5%over
        0412014      Insurance - Council Chambers                                             800               800                670              854         184        22%over
        0411999      Depreciation - Governance Schd 4                                      17,800            17,800             14,830           15,698         868         6%over
        0411990      Allocation of Aministration Overheads - Members of Council            93,800            93,800             78,160           78,119         (41)        0%under
        0412990      Allocation of Administration Overheads - Other Governance             12,500            12,500             10,410           10,416           6         0%over
        0411501      Elections Expense                                                      3,000             3,000              2,500            1,516        (984)      -65%under
        0412001      Donations Community Events and other Functions                         4,000                 -                  -                -           -           over
        0412502      Events / Functions/Donations/Other                                     8,000             8,000              6,680            9,270       2,590       28% over
                                                             Governance Expenses          247,305           247,305            206,090          208,401       2,311

        Law, Order & Public Safety
        0522001    Fire Prevention - Grant Revenue - ESL Recurrent                          (5,000)          (7,000)            (5,840)           (8,542)     (2,702)      32% over
        0523002    Animal Control - Sundry Fees & Charges                                     (400)            (400)              (340)             (290)         50      -17% under
        0523003    Animal Control - Dog Registration Fees                                   (1,000)          (1,000)              (840)           (2,071)     (1,231)      59% over
        0523004    Fines & Penalties - Animal Control (Exc GST)                               (100)            (100)               (90)                -          90           under
                                           Law, Order & Public Safety Revenues              (6,500)          (8,500)            (7,110)          (10,903)     (3,793)
        Law, Order & Public Safety
        0511001    Fire Fighting                                                            1,000             1,000                830               25         (805)   -3168%   under
        0511003    Fire Fighting - Plant & Equipment Maintenance                            3,000             3,000              2,500            1,821         (679)     -37%   under
        0511004    Insurance - Law Order Public Safety                                        800               800                660              750           90       12%   over
        0513001    Animal Control                                                           5,900             5,900              4,920            3,886       (1,034)     -27%   under
        0513003    Contract Ranger - Animal Control                                        32,000            32,000             26,670           19,062       (7,608)     -40%   under
        0513005    Sundry Expenditure - Animal Control                                        200             8,000              6,670            7,273          603        8%   over
        0513008    License Tags - Animal Control                                              150               150                130                -         (130)            under
        0511990    Allocation of Administration O/H - Fire Control                          3,200             3,200              2,660            2,604          (56)     -2%    under
        0513990    Allocation of Adminstration Overheads - Animal Control                  12,500            12,500             10,410           10,416            6       0%    over
        0513999    Depreciation Schd 5                                                         80                80                 60               67            7      10%    over
        0511999    Depreciation - Schedule 5                                                  360               360                300              353           53      15%    over
        0514001    Emergency Callouts                                                       2,100             2,100              1,750                -       (1,750)            under
        0514004    Speed Alert Trailer Costs                                                2,000             2,000              1,660            1,784          124       7%    over
                                            Law, Order & Public Safety Expenses            63,290            71,090             59,220           48,040      (11,180)
        Health
        0724002      Fees & Charges - Schd 7                                                  (100)            (100)                   (80)        (350)       (270)      77% over
                                                                  Health Revenues             (100)            (100)                   (80)        (350)       (270)
        Health
        0714001      Environmental Health                                                  17,000            17,000             14,170           12,628       (1,542)     -12% under
        0714002      Contract EHO - Travel & Accommodation                                  8,000             8,000              6,670            3,609       (3,061)     -85% under
        0714003      Sundry Expenditure                                                     2,100             2,100              1,750                -       (1,750)          under
        0715001      Mosquito Control                                                       2,500             5,500              4,580            3,029       (1,551)     -51% under
        0715002      Insect Pesticides                                                      3,000                 -                  -                -            -           over
        0715003      Plant Maintenance - Mosquito Control                                   1,500                 -                  -               82           82      100% over
        0717002      Dental Service                                                         1,500             1,500              1,250               65       (1,185)   -1831% under
        0717003      RFDS - Callouts                                                        2,300             2,300              1,910            1,804         (106)      -6% under



Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                 Page 25 of 40
       SHIRE OF MOUNT MAGNET                                                           OPERATING STATEMENT                                                  DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                         Material    Material
                                                                                                                                                         Variance    Variance
        COA                Description                                               Original Budget   Current Budget       YTD Budget     YTD Actual    >$10000     >=10% Comment
        0734001      Aboriginal Health                                                             -                -                -              -           -             over
        0715999      Depreciation for Schedule 07                                              2,700            2,700            2,250         1,686         (564)      -33% under
        0714990      Allocation of Administration Overheads                                    3,200            3,200            2,660         2,604          (56)        -2% under
        0717990      Allocation of Administration Overheads                                    3,200            3,200            2,660         2,604          (56)        -2% under
                                                                   Health Expenses           47,000           45,500           37,900         28,111       (9,789)

        Education & Welfare
        0827002    Fees & Charge Education and Welfare                                       (2,000)          (2,000)            (1,680)            -      1,680            under
        0827501    Grants Revenue - Other Welfare (Inc GST)                                    (900)            (900)              (750)            -        750            under
        0827503    Grants Revenue - School Holiday Program                                   (1,500)          (1,500)            (1,250)            -      1,250            under
        0827001    Reimbursement Revenue - Youth Affairs                                          -                -                  -           (91)       (91)      100% over
                                                Education & Welfare Revenues                 (4,400)          (4,400)            (3,680)          (91)     3,589
        Education & Welfare
        0812001    Educational Prizes/Awards - Other Education                                 500               500                410            -         (410)           under
        0817001    Youth Centre RTC                                                            700               700                580            5         (575)   -12454% under
        0817009    Program Expenses                                                          3,200             3,200              2,670          285       (2,385)     -835% under
        0817990    Allocation of Administration Overheads - Other Welfare                    1,565             1,565              1,300        1,302            2         0% over
        0817501    Youth Project Expenditure (Grant Funded)                                  1,500             1,500              1,260            -       (1,260)           under
        0817502    Aboriginal Affairs Projects Expenditure - Other Welfare                     700               700                590            -         (590)           under
                                                  Education & Welfare Expenses               8,165             8,165              6,810        1,592       (5,218)
        Housing
        0922001    Pensioner Units Income                                                    (7,900)          (7,900)            (6,580)       (7,134)      (554)        8% over
                                                               Housing Revenues              (7,900)          (7,900)            (6,580)       (7,134)      (554)
        0912009   Ins - Pensioner Units - Lot 542 Criddle Street                             1,000             1,000                830          469        (361)       -77%   under
        0912999   Depreciation Schedule 9 Housing                                            3,600             3,600              3,000        9,561       6,561         69%   over
        0912001   Pensioner Units - Lot 542 Criddle Street                                   5,200             5,200              4,330        5,551       1,221         22%   over
        0911001   Housing Expenses                                                               -            30,000             25,000       22,258      (2,742)       -12%   under
        0921596   Maintenance of Shire Housing                                              53,200            23,200             19,340       25,534       6,194         24%   over
        0912990   Allocation of Administration Overheads                                    12,500            12,500             10,410       10,416           6          0%   over
                                                               Housing Expenses             75,500            75,500             62,910       73,789      10,879         26%
        Community Ammenties
        1021002   Sundry Fees & Charges - Waste Management                                        -                -                  -            -           -             under
        1022001   Communiy Amenties Fees & Charges                                                -                -                  -            -           -             under
        1021003   Rates Levy - Sanitation Charge                                            (82,000)         (82,000)           (68,330)     (80,126)    (11,796)        15% over
        1021004   Rates Levy - Sanitation Charges (Inc GST)                                       -                -                  -            -           -             under
        1023001   Fees & Charges Community Ammenity                                          (5,900)            (900)              (760)        (208)        552       -265% under
        1023002   Fees & Charges - Sewerage                                                       -                -                  -            -           -             under
        1025002   Fees & Charges - Protection of the Environment (Inc GST)                        -                -                  -            -           -             under
        1027002   Fees & Charges - Cemeteries                                                     -           (5,000)            (4,180)      (5,955)     (1,775)        30% over
                                              Community Ammenties Revenues                  (87,900)         (87,900)           (73,270)     (86,289)    (13,019)      -221%




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                  Page 26 of 40
       SHIRE OF MOUNT MAGNET                                                           OPERATING STATEMENT                                              DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                     Material   Material
                                                                                                                                                     Variance   Variance
        COA             Description                                                 Original Budget   Current Budget       YTD Budget   YTD Actual   >$10000    >=10% Comment
        Community Ammenties
        1011503   Refuse Site Costs                                                         18,000          18,000             15,010       5,515     (9,495)    -172% under
        1015002   Flood Mitigation Works                                                      6,600          6,600              5,500           -     (5,500)          under
        1015022   Flood Mitigation                                                                -              -                  -           -          -           over
        1011001   Refuse Collection Contractor Cost                                        100,000         100,000             83,330      85,222      1,892        2% over
        1011002   Refuse Site Maintenance and Rehab                                         25,000          25,000             20,830      15,489     (5,341)     -34% under
        1011003   Bin Purchase & Delivery                                                     2,000          2,000              1,660           -     (1,660)          under
        1012001   Bulk Rubbish Collection                                                     3,000          3,000              2,500           -     (2,500)          under
        1015001   Abandoned Vehicles                                                          1,900          1,900              1,580         103     (1,477)   -1438% under
        1017001   Maintenance Community Amenities                                             6,000         17,000             14,170      36,251     22,081       61% over
        1017003   Public Conveniences Mtce                                                    7,000         17,000             14,170      10,800     (3,370)     -31% under
        1017004   Street Furniture Maintenance                                                  750            750                630           -       (630)          under
        1011004   Insurance - Community Amenties Schd 10                                      1,500          1,500              1,250       1,707        457       27% over
        1017000   Insurance                                                                     800            800                670         854        184       22% over
        1017013   Insurance                                                                     800            800                670         854        184       22% over
        1011990   Allocation of Administration Overheads - Sanitation - General Refuse        3,200          3,200              2,660       2,604        (56)      -2% under
        1017990   Allocation of Administration Overhead - Other Community Amenities         18,800          18,800             15,660      15,624        (36)       0% under
        1016990   Allocation of Administration Overheads                                      6,300          6,300              5,250       5,208        (42)      -1% under
        1011999   Depreciation - Refuse Site                                                    220            220                180         139        (41)     -29% under
        1017998   Depreciation - Public Conveniences                                             55             55                 40          46          6       14% over
        1017999   Depreciation - Comm Amenities                                             19,200          19,200             16,000      44,464     28,464       64% over
                                             Community Ammenties Expenses                  221,125         242,125            201,760     225,771     24,011




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                 Page 27 of 40
       SHIRE OF MOUNT MAGNET                                                     OPERATING STATEMENT                                                 DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                   Material    Material
                                                                                                                                                   Variance    Variance
        COA              Description                                           Original Budget   Current Budget       YTD Budget     YTD Actual    >$10000     >=10% Comment
        Recreation and Culture
        1123501    Grant Revenues - Recreation                                        (12,000)         (12,000)           (10,000)       (1,482)     8,518      -575% under
        1123502    Contributions & Donations                                             (400)            (400)              (330)       (1,577)    (1,247)       79% over
        1123503    Sundry                                                                (100)            (100)               (80)            -         80            under
        1123505    Fundraising                                                           (400)            (400)              (330)       (1,515)    (1,185)       78% over
        1123511    Grant Revenue                                                      (10,000)         (10,000)            (8,330)       (5,000)     3,330       -67% under
        1126012    Grants                                                                (500)            (500)              (420)            -        420            under
        1127502    Grant Revenue - Other Culture                                       (6,000)          (6,000)            (5,000)            -      5,000            under
        1127504    Event Admission Revenue - Other Culture                               (400)            (400)              (330)          (18)       312     -1715% under
        1121001    Reimbursement Revenue - Anzac Hall                                       -                -                  -             -          -            over
        1121003    Hall Hire                                                             (700)            (700)              (590)       (2,974)    (2,384)       80% over
        1122004    Grant Revenue - Swimming Pool (Exc GST)                             (3,000)          (3,000)            (2,510)            -      2,510            under
        1123001    Fees and Charges Schd 11                                              (400)            (400)              (340)       (1,046)      (706)       67% over
        1123002    Fees & Charges - Recreation Centre Hire                               (900)            (900)              (760)         (233)       527      -227% under
        1123005    Fees & Charges - RTC Rental Income                                  (2,400)          (2,400)            (2,010)       (2,400)      (390)       16% over
        1123006    Fees & Charges - Horse Stable Rent/Hire                               (100)            (100)               (90)         (130)       (40)       31% over
        1126001    Centrelink Subsidy                                                 (26,800)         (26,800)           (22,330)      (22,341)       (11)        0% over
        1126002    Library - Revenue                                                     (500)            (500)              (410)       (2,732)    (2,322)       85% over
        1127001    Reimbursements                                                        (900)            (900)              (750)            -        750            under
        1127002    Fees & Charges - Old Hospital - Rent                                (1,200)          (1,200)            (1,010)       (1,379)      (369)       27% over
        1127005    Revenue - Cinema                                                   (22,500)         (10,500)            (8,760)       (1,768)     6,992      -395% under
        1127006    Revenue - Community Events                                               -                -                  -          (502)      (502)      100% over
        1122001    Admissions - Swimming Pool                                               -          (13,000)           (10,840)      (11,867)    (1,027)        9% over
                                             Recreation and Culture Revenues          (89,200)         (90,200)           (75,220)      (56,963)    18,257
        Recreation and Culture
        1111004    General Insurance Schd 11                                           1,100             1,100                920        3,091        2,171      70%    over
        1111001    .Anzac Hall Maintenance                                             8,700             8,700              7,250       10,658        3,408      32%    over
        1112001    Salaries & Wages - Swimming Pool                                   60,400            60,400             50,330       46,184       (4,146)     -9%    under
        1112002    Superannuation - Swimming Pool                                      8,600             8,600              7,170        7,457          287       4%    over
        1112006    Staff Training / Conferences - Swimming Pool                          100               100                 80            -          (80)            under
        1112007    Staff Uniforms - Swimming Pool                                        400               400                330            -         (330)            under
        1112008    Travel & Accomodation                                                 300               300                250          324           74      23%    over
        1112009    Fringe Benefits Tax                                                 1,200             1,200              1,000            -       (1,000)            under
        1112019    Swimming Pool operating costs                                       1,600             1,600              1,330        1,193         (137)     -11%   under
        1112020    Swimming Pool - Utilities                                          19,600            19,600             16,330       20,912        4,582       22%   over
        1112021    Swimming Pool - Chemicals                                           3,000             8,000              6,670        4,878       (1,792)     -37%   under
        1112022    Pool - Maintenance                                                 10,000            10,000              8,330        9,588        1,258       13%   over
        1112023    Swimming Pool - Equipment Maintenance                                 900               900                750          160         (590)    -369%   under
        1112024    Swimming Pool - Gardens                                             2,800             2,800              2,330        3,661        1,331       36%   over
        1112998    Depreciation - Swimming Pool House                                  4,700             4,700              3,920        4,114          194        5%   over
        1112999    Depreciation - Swimming Pool                                       30,400            30,400             25,330       28,544        3,214       11%   over
        1113001    Salaries & Wages - Physical Activities Officer                     40,000            40,000             33,330       34,843        1,513        4%   over
        1113002    Superannuation-Recreation Officer                                   3,800             3,800              3,170        3,408          238        7%   over


Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                            Page 28 of 40
       SHIRE OF MOUNT MAGNET                                                             OPERATING STATEMENT                                               DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                        Material     Material
                                                                                                                                                        Variance    Variance
        COA                Description                                                 Original Budget   Current Budget       YTD Budget   YTD Actual   >$10000      >=10% Comment
        1113006      Staff Training / Conferences Recreation                                     1,500            1,500            1,250          23      (1,227)    -5399% under
        1113007      Staff Uniforms - Physical Activities Officer                                  400              400              330            -       (330)             under
        1113008      Travel & Accomodation Exp - Physical Activities Officer                       200              200              170            -       (170)             under
        1113009      Fringe Benefits Tax - Physical Activities Officer                           2,100            2,100            1,750            -     (1,750)             under
        1113010      Motor Vehicle Expenses Recreation                                          11,100           11,100            9,250      29,767     20,517         69% over
        1113011      Telephone and Internet Expense                                              2,500            2,500            2,080       1,724        (356)      -21% under
        1113012      Costs of Employment                                                           800              800              660       3,319       2,659        80% over
        1113201      Recreation Projects and Activities                                          6,000            6,000            5,000       5,939         939        16% over
        1113202      Recreation Minor Equipment                                                  3,000            3,000            2,500       2,569          69          3% over
        1113301      Recreation Centre - Maintenance                                             8,000            8,000            6,670      11,902       5,232        44% over
        1113302      Recreation Oval - Maintenance                                              30,000           45,000           37,500      36,378      (1,122)        -3% under
        1113303      Plant Maintenance - Parks & Gardens                                         7,500            7,500            6,250      13,277       7,027        53% over
        1113304      Maintenance - Parks & Gardens                                                   -                -                -            -          -              over
        1113305      Parks & Reserves Maintenance                                               61,300           31,300           26,080      17,060      (9,020)      -53% under
        1113306      Playground Equipment Maintenance                                            5,400            5,400            4,500            -     (4,500)             under
        1113307      Insurance                                                                   7,300            3,700            3,080       7,256       4,176        58% over
        1113350      Sporting Amenities - Maintenance                                              600              600              500         264        (236)      -89% under
        1113365      Rural Transaction Centre Maintenance                                       19,400            9,400            7,830       5,871      (1,959)      -33% under
        1113366      Rural Transaction Centre - Insurance                                          700              700              580         762         182        24% over
        1113370      Stables - Maintenance                                                       1,500            1,500            1,250       2,938       1,688        57% over
        1113375      Golf Course - Maintenance                                                  10,000           10,000            8,330       1,221      (7,109)     -582% under
        1113380      Race Course - Maintenance                                                  15,000           11,000            9,170      11,020       1,850        17% over
        1113990      Allocation of Administration Overheads - Other Recreation & Sport          52,100           52,100           43,410      41,663      (1,747)        -4% under
        1113501      Sport & Recreation - Non Recurrent Activities/Projects                      8,000            8,000            6,680          47      (6,633)   -14174% under
        1115001      Community Radio                                                               600              600              500          37        (463)    -1251% under
        1115002      Television Re-Broadcasting                                                  7,500            7,500            6,250       4,924      (1,326)      -27% under
        1115999      Depreciation - Television & Radio                                               -                -                -       1,623       1,623       100% over
        1116001      Salaries & Wages - Library                                                 39,000           39,000           32,500      32,684         184          1% over
        1116002      Superannuation - Library                                                    5,500            5,500            4,580       4,184        (396)        -9% under
        1116003      Employment Expenses - Library                                               2,100            2,100            1,750       1,230        (520)      -42% under
        1116004      Leave Expenses - Library                                                    2,500            2,500            2,080         679      (1,401)     -206% under
        1116005      CLOSED - Workers Comp Insurance - Library                                   1,500                -                -            -          -              over
        1116006      Staff Training / Conferences                                                  800              800              660          23        (637)    -2804% under
        1116007      Staff Uniforms                                                                500              500              420            -       (420)             under
        1116008      Travel & Accomodation Exp - Library                                           500              500              420            -       (420)             under
        1116009      Fringe Benefits Tax - Library                                                 500              500              420            -       (420)             under
        1116012      Telephone/Internet Expenses                                                 2,000            2,000            1,670         475      (1,195)     -251% under
        1116015      Library Maintenance                                                        10,200           10,200            8,500       5,727      (2,773)      -48% under
        1116016      Sundry Library Expenses                                                     3,200            3,200            2,660         961      (1,699)     -177% under
        1116018      Software Fees Expense                                                       1,200            1,200            1,000       1,128         128        11% over
        1116801      Sundry Expenses                                                               400                -                -            -          -              over
        1116802      Sundry Expenses                                                               300                -                -            -          -              over
        1116882      Library Non Recurrent Exp - Toilets                                         2,500                -                -            -          -              over
Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                    Page 29 of 40
       SHIRE OF MOUNT MAGNET                                                              OPERATING STATEMENT                                               DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                         Material    Material
                                                                                                                                                         Variance    Variance
        COA                Description                                                  Original Budget   Current Budget       YTD Budget   YTD Actual   >$10000     >=10% Comment
        1117002      Old Hospital Maintenance                                                     4,000            4,000            3,330       3,595         265          7% over
        1117003      Outdoor Picture Gardens - Maintenance                                        3,600            3,600            3,000       6,096       3,096        51% over
        1117005      Cinema Screening Costs                                                     24,750           12,750           10,630        5,178      (5,452)     -105% under
        1112025      General Insurance Schd 11                                                    2,400            2,400            2,000       2,564         564        22% over
        1112005      Workers Comp Insurance - Schedule 11                                         3,400            3,400            2,830       5,203       2,373        46% over
        1117092      Insurance - Old Hospital                                                       800              800              670         427        (243)      -57% under
        1116013      Insurances - Library                                                           100              100               80            -        (80)            under
        1117093      Insurance - Outdoor Cinema                                                   1,500            1,500            1,250         427        (823)     -193% under
        1117491      Museum - Insurance                                                             500              500              420         213        (207)      -97% under
        1117503      Events/Concerts/Festivals                                                  27,000           15,000           12,510        7,710      (4,800)      -62% under
        1116999      Depreciation - Library                                                         600              600              500         663         163        25% over
        1117999      Depreciation - Other Culture                                               14,200           14,200           11,830       12,498         668          5% over
        1111999      Depreciation - Public Halls                                                15,700           15,700           13,080       19,662       6,582        33% over
        1113999      Depreciation - Other Recreation & Sport                                    39,200           39,200           32,660       40,764       8,104        20% over
        1112990      Allocation of Administration Overheads - Swimming Pool                     31,300           31,300           26,080       26,040         (40)         0% under
        1116990      Allocation of Administration Overheads - Library                           12,500           12,500           10,410       10,416           6          0% over
        1117990      Allocation of Administration Overhead - Other Culture                      37,550           37,550           31,290       31,248         (42)         0% under
        1111990      Allocation of Administration Overhead - Public Halls & Civic Centres         6,300            6,300            5,250       5,208         (42)        -1% under
                                                  Recreation and Culture Expenses              758,200          701,900          584,870      655,243     70,373




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                     Page 30 of 40
       SHIRE OF MOUNT MAGNET                                                            OPERATING STATEMENT                                                  DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                          Material    Material
                                                                                                                                                          Variance    Variance
        COA               Description                                                Original Budget   Current Budget       YTD Budget      YTD Actual    >$10000     >=10% Comment
        Transport
        1221003      Grant Revenue - MRWA Direct Grant                                      (66,700)         (66,700)           (55,580)       (67,435)   (11,855)       18% over
        1221004      Street Lighting Subsidy - MRWA                                          (3,800)          (3,800)            (3,160)             -      3,160            under
        1221503      Grant Revenue Transport - Regional Road Group (RRG)                   (179,000)        (179,000)          (149,160)             -    149,160            under
        1221505      Grant Revenue Transport - Roads to Recovery                           (300,000)        (300,000)          (250,000)             -    250,000            under
        1224001      Sale of Special Series Number Plates-Admin Fee (Exc GST)                  (300)            (300)              (250)          (135)       115       -85% under
        1225001      Airport - Revenues                                                     (45,000)         (39,000)           (32,510)       (33,781)    (1,271)        4% over
        1225002      Airport - Passenger Service Charge                                     (35,000)         (15,000)           (12,510)       (14,524)    (2,014)       14% over
        1225003      Airport - Sale of Aviation Fuel                                        (40,000)         (12,000)           (10,010)        (9,064)       946       -10% under
        1225004      Airport - Other Aerodrome Revenue                                         (500)            (500)              (430)          (536)      (106)       20% over
                                                            Transport Revenues             (670,300)        (616,300)          (513,610)      (127,878)   385,732
        Transport
        1242001      Proceeds on Sale of Asset                                                     -               -                    -      (11,298)    (11,298)     100% over
                                                                                                   -               -                    -      (11,298)    (11,298)     100%



        1211001      Town Street /Crossover/Laneway/Maintenance                               25,100          25,100             20,920        34,677       13,757       40%    over
        1211002      Rural Road - Maintenance                                                179,000         250,000            208,330       228,410       20,080        9%    over
        1211003      Bridges - Maintenance                                                         -               -                  -             8            8      100%    over
        1211004      Ancilliary Road Maintenance                                              25,500          25,500             21,250        22,173          923        4%    over
        1211005      Footpath/Dual Use Path - Maintenance                                      7,500           7,500              6,250             -       (6,250)             under
        1211006      Depot                                                                    40,000          40,000             33,330        26,478       (6,852)      -26%   under
        1211007      Crossover/Laneway Maintenance                                             5,600           5,600              4,670         1,916       (2,754)     -144%   under
        1211008      Main Business Area - Hepburn Street                                      50,000          50,000             41,660        48,275        6,615        14%   over
        1211009      Other Median Strips                                                      10,000          10,000              8,330            10       (8,320)   -79919%   under
        1211010      Depot Plant Maintenance                                                   9,900           9,900              8,250        12,150        3,900        32%   over
        1211011      Depot Office Expenses                                                     1,600           1,600              1,330           659         (671)     -102%   under
        1211012      Insurance - Streets, Roads, Bridges                                       2,500           2,500              2,080         2,596          516        20%   over
        1211013      Insurance - Depot                                                           400             400                330           427           97        23%   over
        1211503      Flood Damage                                                             45,100          45,100             37,580         6,353      (31,227)     -491%   under
        1211504      Ancilliary Special Road Maintenance                                       2,000           2,000              1,660             -       (1,660)             under
        1211508      Consultants - Transport                                                   5,600           5,600              4,660         6,727        2,067       31%    over
        1211990      Allocation of Administration Overheads - Streets, Roads, Bridges, Depot 31,300           31,300             26,080        26,040          (40)       0%    under
        1214001      License Plates Expenditure - Special Mt Magnet Series                       500             500                410           127         (283)    -222%    under
        1215001      Airport - Running Costs                                                   5,600           5,600              4,670        24,033       19,363       81%    over
        1215002      Airport - Airstrip Maintenance                                           19,900          19,900             16,580         3,185      (13,395)    -420%    under
        1215003      Airport - Airstrip Inspections                                           13,600          25,000             20,830        18,317       (2,513)     -14%    under
        1215004      Airport - Terminal/Building Maintenance                                  13,800          22,000             18,330        17,726         (604)      -3%    under
        1215005      Airport Security & Training                                               2,000           2,000              1,670         2,733        1,063       39%    over
        1215006      Airport Operations Training                                               2,000           2,000              1,670           245       (1,425)    -580%    under
        1215007      Airport - Aviation Fuel - Cost of Sales                                  35,000           7,000              5,830         8,892        3,062       34%    over
        1215008      Airport - Plant Maintenance                                               5,200           5,200              4,330             -       (4,330)             under
        1215012      Airport - Subscriptions & Memberships                                     1,200           1,200              1,000         1,200          200       17%    over


Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                  Page 31 of 40
       SHIRE OF MOUNT MAGNET                                                            OPERATING STATEMENT                                                  DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                          Material    Material
                                                                                                                                                          Variance    Variance
        COA                 Description                                               Original Budget   Current Budget       YTD Budget     YTD Actual    >$10000     >=10% Comment
        1215014      Airport - Telephone                                                          600              600              500            441         (59)      -13% under
        1215015      Airport - Insurance                                                        5,900            5,900            4,920          6,006       1,086        18% over
        1215990      Allocation of Administration Overheads - Airport                          31,300           31,300           26,080         26,040         (40)         0% under
        1212598      Profit / Loss on Asset Disposal - Transport                               10,000           10,000            8,330              -      (8,330)            over
        1215998      Depreciation - Transport - Airport -Buildings etc                          2,100            2,100            1,750          1,687         (63)        -4% under
        1215999      Depreciation Expense - Airport - Infrastructure                           92,000           92,000           76,660         80,140       3,480          4% over
        1211997      Depreciation - Transport - Buildings; other                                5,700            5,700            4,750          5,620         870        15% over
        1211999      Depreciation - Transport - Infrastructure                               915,000          915,000           762,500        895,393    132,893         15% over
                                                                 Transport Expenses        1,602,500        1,665,100         1,387,520      1,508,684    121,164
        Economic Services
        1322052   Caravan Park Revenues                                                    (100,000)         (140,000)          (116,680)     (109,958)      6,722       -6% under
        1322003   CLOSED - Sale of Consignment Stock - Tourism                              (10,000)                -                  -             -           -           under
        1326002   Economic Development - Staff Housing Rental Income                         (2,700)           (2,700)            (2,250)       (1,910)        340      -18% under
        1328001   Fees & Charges - Community Bus Hire                                        (5,100)           (5,100)            (4,260)       (3,206)      1,054      -33% under
        1322051   Reimbursement Revenue - Caravan Park                                         (400)             (400)              (340)          (38)        303     -807% under
        1323001   Fees & Charges Revenue -                                                     (200)             (200)              (180)         (905)       (725)      80% over
        1328002   Sale of Gravel                                                               (500)             (500)              (430)          (64)        366     -576% under
        1322001   Sales Revenue - Tourist Information Centre                                 (2,000)           (2,000)            (1,660)       (2,038)       (378)      19% over
        1322501   Grant Revenue - Tourism & Area Promotion                                        -                 -                  -        (6,500)     (6,500)     100% over
        1323002   Fees & Charges Revenue - Demolition Permits                                  (100)             (100)               (90)         (100)        (10)      10% over
        1323003   Fees & Charges Revenue - Building/Demo Rubbish Fee                           (100)             (100)               (90)          (45)         45      -98% under
        1323005   Fines & Penalties Revenue - Building Control                                    -                 -                  -          (288)       (288)     100% over
        1323006   Building Control -Revenue                                                    (700)             (700)              (590)            -         590           under
        1323007   Building Control - Revenue -                                                 (200)             (200)              (180)         (230)        (50)      22% over
                                                Economic Services Revenues                 (122,000)         (152,000)          (126,750)     (125,282)      1,468
        Economic Services
        1311001   Noxious Weed Control                                                        2,500                 -                  -            -            -             over
        1311002   MRVC Precepts                                                               5,200             5,200              4,330        5,113          783       15%   over
        1312001   Area Promotion/Advertising                                                 15,000             5,000              4,170        5,220        1,050       20%   over
        1312002   Tourist Trail Bins & Patrols                                                5,200             2,000              1,670          909         (761)     -84%   under
        1312003   Tourism Signage & Maintenance                                               5,500             5,500              4,580        1,871       (2,709)    -145%   under
        1312004   Tourist Information Centre                                                 55,000            45,000             37,500       28,824       (8,676)     -30%   under
        1312005   Tourist Information Centre                                                    300                 -                  -        2,630        2,630      100%   over
        1312006   Tourist/Gift Merchandise - Expenditure                                      2,100             2,100              1,750        3,378        1,628       48%   over
        1312050   Salaries & Wages                                                           60,000            70,000             58,330       60,048        1,718        3%   over
        1312051   Superannuation                                                              7,500             7,500              6,250        6,238          (12)       0%   under
        1312052   Employment Expenses - Caravan Park Manager                                      -                 -                  -          170          170      100%   over
        1312054   Workers Comp Insurance - Schedule 13                                        3,000             3,000              2,500        4,209        1,709       41%   over
        1312056   Staff Uniforms                                                                500               500                420            -         (420)            under
        1312059   Leave Expenses - Caravan Park Managers                                      1,700             1,700              1,420        8,849        7,429       84%   over
        1312060   Caravan Park Maintenance                                                   20,000            20,000             16,670       14,564       (2,106)     -14%   under
        1312061   Caravan Park Costs                                                         15,000            15,000             12,500       10,681       (1,819)     -17%   under
        1312062   Caravan Park - Plant & Equipment Maintenance                                5,000             5,000              4,170        2,622       (1,548)     -59%   under
Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                   Page 32 of 40
       SHIRE OF MOUNT MAGNET                                                            OPERATING STATEMENT                                                DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                        Material    Material
                                                                                                                                                        Variance    Variance
        COA                  Description                                              Original Budget   Current Budget      YTD Budget     YTD Actual   >$10000     >=10% Comment
        1312063      Minor Assets; Manchester; etc                                              4,000            4,000           3,330              -     (3,330)            under
        1312065      Eftpos Charges - Caravan Park                                                500              500             420              -       (420)            under
        1312066      Telephone/Internet Expenses                                                1,400            1,400           1,170           473        (697)     -147% under
        1312067      Utilities - Caravan Park                                                 32,000           32,000          26,670         23,156      (3,514)      -15% under
        1312068      Insurances                                                                 1,500            1,500           1,250         1,528         278        18% over
        1312069      Advertising & Promotions - Caravan Park                                    3,000            3,000           2,500           472      (2,028)     -430% under
        1312502      Tourism Costs                                                            10,000           10,000            8,340         5,523      (2,817)      -51% under
        1313001      Contract Building Surveyor                                               17,500           17,500          14,580         14,274        (306)        -2% under
        1313002      Travel & Accommodation - Contract Building Surveyor                        4,400            4,400           3,670         1,963      (1,707)      -87% under
        1316001      Salaries & Wages - Community Development Officer                         49,900           55,000          45,830         43,700      (2,130)        -5% under
        1316002      Superannuation - Community Development Officer                             4,700            4,700           3,920         1,488      (2,432)     -163% under
        1316003      Employment Expenses - Community Development Officer                        3,500            3,500           2,910           812      (2,098)     -258% under
        1316006      Staff Training / Conferences                                                 750              750             620              -       (620)            under
        1316007      Staff Uniforms - Community Development Officer                               500              500             420              -       (420)            under
        1316008      Travel & Accomodation / Conferences                                          750              750             620              -       (620)            under
        1316009      Fringe Benefits Tax                                                        1,700            1,700           1,420              -     (1,420)            under
        1316010      Telephone/Internet                                                           300              300             250            83        (167)     -201% under
        1316011      Leave Expenses - Community Development Officer                             1,600            7,000           5,830         7,130       1,300        18% over
        1316019      Insurances                                                                   300              300             250              -       (250)            under
        1316501      Project Expenses                                                           8,000            4,000           3,340              -     (3,340)            under
        1318001      Community Bus Expenses                                                   13,500           13,500          11,250               -    (11,250)            under
        1316990      Allocation of Administration Overheads - Econcomic Development           25,100           25,100          20,910         20,832         (78)         0% under
        1316998      Depreciation - CD Officer - House; F and F; etc                            1,790            1,790           1,490         4,348       2,858        66% over
        1312990      Allocation of Administration Overheads - Tourism & area Promotion        65,500           65,500          54,580         52,079      (2,501)        -5% under
        1312998      Depreciation - Caravan Park - Buildings; House; etc                      13,100           13,100          10,910         12,354       1,444        12% over
        1312999      Depreciation - Caravan Park - Infrastructure                             17,300           17,300          14,410         46,642      32,232        69% over
                                                     Economic Services Expenses              489,490          479,990         399,980        395,594      (4,386)
        Other Property and Services
        1421001    Fees & Charges - Works Infrastructure                                   (158,900)         (158,900)         (132,410)    (121,125)    11,285        -9% under
        1421002    Fees & Charges Revenue - Sundry Private Works                            (10,000)          (10,000)           (8,330)     (10,176)    (1,846)       18% over
        1422003    Sundry Reimbursement Revenue - Admin O/H                                  (3,000)           (6,000)           (5,010)      (6,639)    (1,629)       25% over
        1422501    Insurance Claims                                                               -                 -                 -       14,726     14,726       100% under
        1422004    Fees & Charges - Admin O/H                                                (6,500)           (1,500)           (1,260)      (1,606)      (346)       22% over
        1424001    Reimbursement Revenue - Public Works                                      (5,300)           (5,300)           (4,410)        (140)     4,270     -3050% under
        1424002    Staff Housing Rental - Public Works Overheads                             (3,000)           (3,000)           (2,500)      (4,180)    (1,680)       40% over
        1424003    Fees & Charges Revenue                                                         -            (8,500)           (7,090)      (5,830)     1,260       -22% under
        1425002    Energy Grants Credit Scheme                                                    -                 -                 -            -          -            under
        1428001    Sale of Scrap Materials                                                   (2,000)                -                 -            -          -            under
        1428002    Rental Revenue - Lot 25 Hepburn St                                             -            (7,700)           (6,430)      (7,705)    (1,275)       17% over
        1428003    Reimbursements - Lot 25 Hepburn St                                          (500)                -                 -            -          -            under
                                        Other Property and Services Revenues               (189,200)         (200,900)         (167,440)    (142,676)    24,764
         Other Property and Services
         1411001     Private Works - Works Infrastructure                                   124,400            90,400             75,330      87,026     11,696        13% over
Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                   Page 33 of 40
       SHIRE OF MOUNT MAGNET                                                   OPERATING STATEMENT                                               DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                              Material     Material
                                                                                                                                              Variance    Variance
        COA                  Description                                     Original Budget   Current Budget       YTD Budget   YTD Actual   >$10000      >=10% Comment
        1411002      Private Works - Sundry                                          10,000           20,000           16,670       21,066       4,396        21% over
        1411101      Standpipe Water - Cost of Water Expenses                          1,100                -                -         142         142       100% over
        1411990      Allocation of Administration Overhead - Private Works           12,500           12,500           10,410       10,416           6          0% over
        1412001      Salaries & Wages                                               300,000          375,000          312,500      247,101     (65,399)      -26% under
        1412002      Superannuation                                                  50,000           50,000           41,670       31,823      (9,847)      -31% under
        1412003      Sick & Holiday Pay                                              12,000           30,000           25,000       23,485      (1,515)        -6% under
        1412005      Staff Allowances - Admin O/H                                      5,000            5,000            4,170       5,209       1,039        20% over
        1412006      Fringe Benefits Tax                                             12,000             5,000            4,170          39      (4,131)   -10603% under
        1412007      Training & Conferences                                          12,000             6,000            5,000       1,685      (3,315)     -197% under
        1412008      Vehicle Expenses                                                15,000           15,000           12,500        7,002      (5,498)      -79% under
        1412009      Staff Housing                                                         -          12,000           10,000       10,345         345          3% over
        1412010      Staff Recruitment                                                 7,500            7,500            6,250      13,780       7,530        55% over
        1412011      Staff Housing Subsidy - Admin O/H                                 3,440            3,440            2,870       1,994        (876)      -44% under
        1412012      Employment Related Expenses Schd 14                               3,000            3,000            2,500          75      (2,425)    -3224% under
        1412013      CEO's Salary Package                                              4,000            4,000            3,330         641      (2,689)     -420% under
        1412014      Finance Mgr Salary Package Items                                  1,000            1,000              830       1,483         653        44% over
        1412015      Workers Comp Insurance - Schedule 14                            23,200           23,200           19,330       25,118       5,788        23% over
        1412018      Insurance - Admin - Houses, other                                 1,700            1,700            1,410            -     (1,410)             under
        1412020      Other Accounting Expenses                                       10,000           20,000           16,670       23,901       7,231        30% over
        1412036      Software Upgrades - Admin O/H                                         -                -                -            -          -              over
        1412021      Advertising                                                     17,100           17,100           14,250        6,777      (7,473)     -110% under
        1412022      Bank Fees & Charges                                               1,950            1,950            1,620       2,328         708        30% over
        1412023      Maintenance - Administration Centres                            22,000           22,000           18,330       18,954         624          3% over
        1412024      Computer Services                                                 9,000            9,000            7,500       3,187      (4,313)     -135% under
        1412028      Insurance - Admin O/H                                             8,600            8,600            7,160      10,514       3,354        32% over
        1412029      Admin Staff - House Rentals                                           -                -                -         484         484       100% over
        1412030      Office Equipment                                                  5,000            7,000            5,830      10,802       4,972        46% over
        1412031      Office Equipment                                                  2,000                -                -            -          -              over
        1412032      Postage & Freight - Admin O/H                                     3,000            3,000            2,500       2,559          59          2% over
        1412033      Printing & Stationery -                                         13,900           13,900           11,580       11,851         271          2% over
        1412035      Software Licensing Exp                                          15,000           15,000           12,500       15,720       3,220        20% over
        1412038      Subscriptions / Memberships Exp - Admin O/H                       1,000            1,000              830            -       (830)             under
        1412040      Sundry Expenditure - Admin O/H                                    1,000            1,000              830       1,731         901        52% over
        1412041      Telephone Expense                                                 8,900          11,400             9,500      10,580       1,080        10% over
        1412045      Travel & Accommodation                                            2,000            2,000            1,670            -     (1,670)             under
        1412047      Utilities - Admin O/H                                             6,300            6,300            5,250       7,080       1,830        26% over
        1412050      Web Site Development & Maintenance                                3,200            3,200            2,660       3,182         522        16% over
        1412996      Depreciation - Admin - Vehicles                                 18,700           18,700           15,580       14,342      (1,238)        -9% under
        1412997      Depreciation - Admin - Staff Houses                               7,300            7,300            6,080       6,229         149          2% over
        1412998      Depreciation - Admin Buildings                                    3,800            3,800            3,160       1,178      (1,983)     -168% under
        1412999      Depreciation - Admin - Furniture and Fittings                   28,800           28,800           24,000       19,595      (4,405)      -22% under
        1414001      Salaries & Wages                                                  6,300            6,300            5,250     110,344    105,094         95% over
        1414002      Superannuation                                                  40,400           40,400           33,670       35,832       2,162          6% over
Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                          Page 34 of 40
       SHIRE OF MOUNT MAGNET                                                 OPERATING STATEMENT                                                DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                              Material   Material
                                                                                                                                             Variance    Variance
        COA                Description                                     Original Budget   Current Budget       YTD Budget    YTD Actual   >$10000     >=10% Comment
        1414003      Sick Pay (Public Works)                                       25,400           25,400            21,170       21,224          54          0% over
        1414005      Staff Allowances - Public Works                               31,500           31,500            26,250       27,465       1,215          4% over
        1414006      Fringe Benefits Tax -                                           3,400            3,400            2,830             -     (2,830)            under
        1414007      Annual Leave                                                  27,700           27,700            23,080             -    (23,080)            under
        1414008      Public Holidays (Public Works)                                  3,100            3,100            2,580             -     (2,580)            under
        1414010      Employment Expenses                                               600              600              500             -       (500)            under
        1414011      Protective Clothing                                             6,100            6,100            5,080        5,742         662        12% over
        1414013      Staff Training Works - Public Works                           15,000           35,000            29,170       21,025      (8,145)      -39% under
        1414014      Travel & Accomodation                                             700              700              580        1,212         632        52% over
        1414015      Staff Housing - Public Works                                        -                -                -        6,300       6,300       100% over
        1414016      Accruals Salaries and Wages                                   10,700           10,700             8,910       23,038      14,128        61% over
        1414017      CLOSED - Workers' Comp Insurance - Public Wks Staff                 -                -                -             -           -            over
        1414018      Manager of Works - Cost Centre                                    600              600              500          163        (337)     -206% under
        1414021      Consultants                                                       700          25,000            20,830       16,194      (4,636)      -29% under
        1414022      Minor Tools                                                     3,700            3,700            3,080        2,504        (576)      -23% under
        1414023      Insurance - Public Works                                          600              600              500          717         217        30% over
        1414024      Interest On Loan 38 - House Lot 226 Watson St                   5,500            5,500            4,580        7,896       3,316        42% over
        1414025      Health & Safety Expenditure                                     2,300            2,300            1,910          952        (958)     -101% under
        1414027      Printing & Stationery                                           1,500            1,500            1,250             -     (1,250)            under
        1414030      Computers & Software                                              800              800              670             -       (670)            under
        1414031      Subscriptions                                                   1,000            1,000              830          792         (38)        -5% under
        1414033      Sundry Expenditure - Public Works                                 400              400              330             -       (330)            under
        1414034      Plant & Equipment Expense                                     12,200                 -                -       11,683      11,683       100% over
        1414035      Telephone Costs                                                 3,700            3,700            3,080        2,457        (623)      -25% under
        1414036      Vehicle Expenses - Public Works O/H                             8,700            8,700            7,250             -     (7,250)            under
        1414040      Allocation of Administration O/H - Public Works               78,000           78,000            65,000       62,495      (2,505)        -4% under
        1414502      Consultants - Public Works                                    10,300             5,300            4,430             -     (4,430)            under
        1414998      Depreciation - Staff Housing - Public Works                     5,400            5,400            4,500        4,764         264          6% over
        1415001      Plant Expense - Fuel & Oils                                  100,000          100,000            83,330       65,309     (18,021)      -28% under
        1415002      Plant Expense - Tyres & Tubes                                 20,000           20,000            16,670       19,128       2,458        13% over
        1415003      Plant Expense - Parts & Repairs                               75,000           85,000            70,830       77,280       6,450          8% over
        1415004      Plant Expense - Repair Wages                                  20,300           37,000            30,830       33,789       2,959          9% over
        1415005      Plant Expense - Licenses                                        4,400            4,400            3,670        3,546        (124)        -4% under
        1415007      Plant Expense - Lease Payments                                  8,800                -                -          680         680       100% over
        1415999      Plant Expense - Depreciation                                 150,900          150,900           125,750      155,079      29,329        19% over
        1416501      Salaries & Wages - Workers Compensation                             -                -                -          117         117       100% over
        1418001      Vacant Land Maintenance                                             -                -                -             -           -            over
        1418002      Lot 25 Hepburn St                                               1,200            6,200            5,170        5,877         707        12% over
        1418003      Other Unclassified Expenses                                     1,000            1,000              830             -       (830)            under
        1418091      Other Council Property - Insurance                                200              200              160             -       (160)            under
        1418099      Depreciation - Other Property                                   4,100            4,100            3,410        3,808         398        10% over
        1416001      Gross Salaries & Wages                                     1,026,870        1,026,870           855,720      981,600     125,880        13% over
        1416002      Less: Salaries & Wages Allocated                          (1,026,870)      (1,026,870)         (855,720)    (982,208)   (126,488)       13% under
Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                        Page 35 of 40
       SHIRE OF MOUNT MAGNET                                                         OPERATING STATEMENT                                                  DETAILED ACTIVITY
       30 APRIL 2010
                                                                                                                                                       Material    Material
                                                                                                                                                       Variance    Variance
        COA                Description                                             Original Budget   Current Budget       YTD Budget     YTD Actual    >$10000     >=10% Comment
        1412995      Allocation of Administration O/H to Schedules                       (625,000)        (625,000)         (520,830)     (520,792)          38         0% over
        1414997      Less: Allocation of Public Works Overheads                          (356,205)        (356,205)         (296,830)     (395,526)     (98,696)       25% under
        1415099      Plant Hire Recovered from Job Costing                               (305,700)        (305,700)         (254,750)     (270,476)     (15,726)        6% under
                     Other Property & Services Expenses                                   191,685          321,085           267,490       202,669      (64,821)
                                                        Total operating revenues      (4,131,261)       (4,087,961)        (3,406,940)   (2,445,827)
                                                        Total operating expenses       3,791,560         3,941,060          3,283,950     3,414,679
                                            Net change in Assets from Operations        (339,701)         (146,901)          (122,990)      968,852




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                                Page 36 of 40
SHIRE OF MOUNT MAGNET                                                    CAPITAL EXPENDITURE REPORT
30 APRIL 2010
                                                                         Current                                                                              Variance
    COA                           Description                            Budget       YTD Budget     YTD Actual     Order Value   Total Actual Variance ($)     (%)    Comment
Governance
0432010     Building Improvements-External-Other Govern                      78,500        65,420        36,956           1,514        38,470       26,950     -41.20% under budget
Law, Order & Public Safety
0534001     Plant & Equipment                                                28,000        23,330        24,794             38         24,832       (1,502)     6.44% over budget
Housing
0931001     CLOSED - Staff Housing - Building Improvements                        0             -        62,332               -        62,332      (62,332)            over budget
0931013     Housing Improvements                                            175,000       145,830        41,724           3,167        44,891      100,939     -69.22% under budget
Community Amenities
1031001     1335600                                                           2,500         2,080               -             -              -       2,080    -100.00% under budget
Recreation & Culture
1131002     Building Major works                                            120,500       100,420        19,253          31,567        50,820       49,600     -49.39% under budget
1132002     Other Infrastructure Improvements                                70,000        58,330         2,249               -         2,249       56,081     -96.14% under budget
1133008     Oval - Various Capital Items                                     25,000        20,830        37,937               -        37,937      (17,107)     82.13% over budget
1133009     Building Improvements - Recreation Centre                       640,100       533,420        48,534               -        48,534      484,886     -90.90% under budget
1136501     Furniture & Equipment                                                 0             -            69               -            69          (69)            over budget
1136502     Library - Buildings                                              12,000        10,000             -               -             -       10,000    -100.00% under budget
1137001     Museum Works                                                    790,000       658,330        55,615               -        55,615      602,715     -91.55% under budget
1137004     Outdoor Picture Gardens                                          20,000        16,660        12,056               -        12,056        4,604     -27.64% under budget
Transport
1231002     Road Infrastructures                                                  0             -        48,280               -        48,280      (48,280)              over budget
1231003     Roads to Recovery                                               150,000       125,000        44,832               -        44,832       80,168     -64.13%   under budget
1231005     Road Constructions - Council Funded                             150,000       125,000        74,930              50        74,980       50,020     -40.02%   under budget
1231008     Depot Construction                                               10,500         8,750             -               -             -        8,750    -100.00%   under budget
1231009     Depot - Furniture & Equipment                                     1,500         1,250         1,140               -         1,140          110      -8.80%   under budget
1232002     Vehicle Purchase - Road Plant                                   122,500       102,080        47,173          77,585       124,758      (22,678)     22.22%   over budget
1235001     Airport Security Upgrade                                         18,400        15,330         8,885               -         8,885        6,445     -42.04%   under budget
1235011     Airport Infrastructure                                            6,000         5,000         3,437               -         3,437        1,563     -31.26%   under budget
1235019     Airport Infrastructure                                           45,000        37,500        42,971               -        42,971       (5,471)     14.59%   over budget
1235021     Airport Infrastructure                                           44,000        36,670        25,534               -        25,534       11,136     -30.37%   under budget
Economic Services
1332001     Town Entry Statement                                             10,000         8,330             -               -             -        8,330    -100.00% under budget
1332011     Tourist Centre                                                   23,000        19,160        21,679               -        21,679       (2,519)     13.15% over budget
1332050     Buildings: Caravan Park                                          66,865        55,720        31,113           5,390        36,503       19,217     -34.49% under budget
Other Property & Services
1432003     Furniture & Equipment                                             8,000          6,660        7,130           1,000         8,130       (1,470)    22.07% over budget
1434000     Plant & Equipment- Various                                       10,000          8,330        4,640           3,855         8,494         (164)     1.97% over budget
1434001     Plant & Vehicles                                                 50,000         41,660       42,672               -        42,672       (1,012)     2.43% over budget
                                                                          2,677,365      2,231,090      745,935         124,165       870,100    1,360,990

Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                  Page 37 of 40
            9.1.3 Alteration to Budget

                    File:                                    FI-REP
                    Officer:                                 David Burton – Chief Executive Officer
                    Amended By:                              Nil
                    Disclosure of Interest:                  Nil
                    Date:                                    14 May 2010

            Application
            To consider a budget alteration to Community Amenities for the 2009/2010 budget.

            Background
            Recent repairs required for reticulation at the cemetery and graves being dug have caused an over
            expenditure for this account

            Comment
            The reticulation at the cemetery was holed in several places and every time a leak was plugged, a
            new one would form. To ensure adequate water supply to the plants at the cemetery, a new line
            was installed to the cemetery for water. This expenditure was not in the original budget.

            For the budget process an estimate is made for the digging of graves. This is something that can
            only be estimated. This year, we have had several more graves required than were allowed in the
            budget. This has caused an over expenditure in this account.

            The current budget for Community Amenities is $17,000. Current expenditure is $36,251. $7,200
            has been identified as allocated to this account incorrectly which will be removed. This still leaves
            the account over expended by $7,251 over budget.

            It is recommended that the budget allocation for maintenance of Community Amenities be lifted to
            $27,500 to allow for any additional graves to be dug if required before the end of the financial year.

            Consultation
            Jim Dillon - Midwest Accounting Service

            Statutory Environment
            Local Government Act 1995 Section 6.8

            Policy Implications
            Nil

            Financial Implications
            Nil

            Strategic Implications
            Nil

            Voting Requirements
            Absolute Majority




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                                Page 38 of 40
                                      OFFICER & COMMITTEE RECOMMENDATION

            Moved: Cr Dowden                                             Seconded: McGorman

            That the Maintenance of Community Amenities Account be increased to $27,500 to cover
            costs associated with reticulation repairs and burials for the remainder of the financial year.

                                                                         Carried by Absolute Majority 6/0




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                          Page 39 of 40
       10           CONFIDENTIAL BUSINESS
                    Nil


       11           NEW BUSINESS
                    Nil


       12           NEXT MEETING
                    The next Finance Meeting to be held on Wednesday 14 July 2010 at 3pm.



       13           CLOSURE OF MEETING

                    The meeting closed at 5.20pm



       14           CERTIFICATION BY CHAIRMAN


                                                      Confirmed this day 14 July 2010

                                                     _____________________________




Shire of Mount Magnet Minutes of Finance Committee Meeting 19 May 2010                      Page 40 of 40

								
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