I. MISSION STATEMENT OF TUSCULUM COLLEGE ............................................. 1
II. VISION OF TUSCULUM COLLEGE ......................................................................... 1
III. PURPOSE STATEMENT OF TUSCULUM COLLEGE.......................................... 1
IV. ACADEMIC ADMINISTRATIVE ORGANIZATION ............................................. 1
A. PURPOSE ......................................................................................................................... 1
B. ORGANIZATION .............................................................................................................. 1
C. APPOINTMENTS .............................................................................................................. 2
D. RESPONSIBILITIES OF ACADEMIC ADMINISTRATORS ...................................................... 2
V. FACULTY MEMBERSHIP ........................................................................................... 4
VI. FACULTY RIGHTS AND RESPONSIBILITIES ...................................................... 5
A. ACADEMIC FREEDOM ..................................................................................................... 5
B. FACULTY RESPONSIBILITIES ........................................................................................... 5
VII. FACULTY CONTRACTS, HIRES, AND SEVERANCE ........................................ 8
A. FIXED-INTERVAL CONTRACT SYSTEM ............................................................................ 8
B. APPOINTMENT ................................................................................................................ 9
C. SEVERANCE (INCLUDING RETIREMENT) ....................................................................... 11
D. OUTSIDE EMPLOYMENT POLICY ................................................................................... 13
E. DOUBLE SCHEDULING .................................................................................................. 14
VIII. FACULTY EVALUATION ...................................................................................... 14
A. GENERAL CRITERIA ...................................................................................................... 14
B. ANNUAL EVALUATION ................................................................................................. 14
C. COMPREHENSIVE EVALUATION .................................................................................... 16
D. CRITERIA FOR PROMOTION IN RANK ............................................................................ 19
E. SPECIAL RANK.............................................................................................................. 21
IX. FACULTY ASSESSMENT INSTRUMENTS ........................................................... 22
A. STUDENT EVALUATIONS ............................................................................................... 22
B. PEER VISITATION .......................................................................................................... 22
C. REEVALUATION OF INSTRUMENTS ................................................................................ 22
X. PROGRAM ASSESSMENT ......................................................................................... 22
A. EVALUATIONS OF ACADEMIC PROGRAMS..................................................................... 22
B. GRADUATE SURVEYS ................................................................................................... 22
XI. SALARY POLICIES AND PROCEDURES ............................................................. 23
A. COST OF LIVING INCREASE ........................................................................................... 23
B. MARKET INCREASE....................................................................................................... 23
C. MERIT INCREASE .......................................................................................................... 23
D. PROMOTION INCREASE ................................................................................................. 23
Tusculum College Faculty Handbook Revised September 2010
E. MULTIPLE DUTIES PAY ADJUSTMENT .......................................................................... 24
F. SPECIAL TASK FORCE/WORK GROUP STIPEND AWARD PROCEDURES .......................... 24
XII. FACULTY LEAVE .................................................................................................... 25
A. SABBATICAL LEAVE ..................................................................................................... 25
B. LEAVE OF ABSENCE ...................................................................................................... 27
C. FAMILY LEAVE FOR FACULTY ...................................................................................... 27
XIII. REASSIGNMENT OF DUTIES OR RELEASE TIME ........................................ 27
XIV. OPERATIONAL POLICIES AND PROCEDURES ............................................. 28
A. DAILY ACADEMIC HOURS ............................................................................................ 28
XV. ACADEMIC MISCONDUCT .................................................................................... 29
XVI. FACULTY DEVELOPMENT .................................................................................. 30
A. ELIGIBILITY .................................................................................................................. 30
B. ACTIVITIES QUALIFYING FOR FUNDING ........................................................................ 30
C. AMOUNT OF FUNDING AVAILABLE TO EACH FACULTY MEMBER ................................. 31
D. RESPONSIBILITY FOR FACULTY DEVELOPMENT FUNDS ................................................ 31
E. PROCEDURES ................................................................................................................ 31
XVII. FACULTY WORKSHOPS ...................................................................................... 32
XVIII. SYLLABUS REQUIREMENTS ............................................................................ 33
XIX. GRIEVANCE PROCEDURE ................................................................................... 34
A. INTENT ......................................................................................................................... 34
B. DEFINITION ................................................................................................................... 34
C. PROCEDURE .................................................................................................................. 34
XX. SEXUAL HARASSMENT ......................................................................................... 34
XXI. USE OF ALCOHOL AND ILLEGAL DRUGS ...................................................... 35
XXII. REVIEW AND REVISION ..................................................................................... 35
XXI. APPENDICES …………………………………………………………………….… 36
APPENDIX A FACULTY CONSTITUTION …………………………………………………. 36
APPENDIX B FACULTY BYLAWS ……………………………………………………….. 45
APPENDIX C TUSCULUM COLLEGE BYLAWS ………………………………………….. . 48
APPENDIX D INTELLECTUAL PROPERTY POLICY ……………………………………….. 60
Tusculum College Faculty Handbook Revised September 2010
I. Mission Statement of Tusculum College
Tusculum College provides a liberal arts education in a Judeo-Christian and civic arts envi-
II. Vision of Tusculum College
Tusculum College will be known throughout the mid-South for its adherence to Judeo-
Christian values, its allegiance to the liberal arts, and its avenues for career preparation and
civic engagement, all delivered through innovative course structures and personal attention
from outstanding faculty.
III. Purpose Statement of Tusculum College
Mindful of our Presbyterian heritage and commitment to the civic republican tradition, we
seek to educate men and women to act morally, think reflectively, write and speak articulate-
ly, and serve honorably. We strive to perpetuate the free societies of the world by teaching
the tenets of the civic arts, including the role of not-for-profit service, the history and founda-
tions of democratic governance, and the fundamentals of a virtuous free enterprise system.
IV. Academic Administrative Organization
The academic programs of the College are organized into three schools to most effectively
administer a wide variety of liberal arts, pre-professional and professional programs at the
undergraduate and graduate level, for both traditional-aged students and experienced, adult
students. Consistent with the mission of the College, the concept of the civic arts will be a
guiding principle for all academic programs.
The academic administration of the College is organized under the leadership of the
Provost and Vice President for Academic Affairs into three schools: a) the School of Arts
and Sciences, which includes the Division of Computer, Mathematical and Natural Sciences,
the Division of Humanities and Fine Arts and the Division of Social Sciences; b) School of
Business; and c) the School of Education. The General Education Director is also included in
this group. Each of these Schools and Divisions is further organized into Departments that
directly provide major and minor programs and offer additional courses in relevant discip-
lines. The following areas also fall under the Provost:
Center for Civic Advancement TRIO Programs
Commons Program Registrar
Honors Program Arts Outreach
Academic Resources Center Strategic Planning and Institutional
Garland Library Research
Museum Program and Studies Faculty Services
Bonner Leaders Program Career Development
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 1
At the beginning of each traditional academic year, the Provost will publish an organiza-
tional chart listing all instructional units and their leadership.
The President upon the recommendation of the Provost and Academic Vice President ap-
points School Directors, Division Chairs, and Department Chairs. The Provost consults with
school or divisional faculty before making a recommendation. Potential directors or chairs
must be faculty from within each school or division. Director and Chair terms are for three
years. The Provost will evaluate School Directors on an annual basis. The School Directors
will evaluate Division and Department Chairs.
Removal before the end of the term should be considered when a) evidence exists that a
Director or Chair has insufficient support from the faculty members in the school or division
to continue to operate in an effective manner; or b) in the evaluation by the Provost, a Direc-
tor or Chair is not carrying out the responsibilities of the position, as outlined below.
D. Responsibilities of Academic Administrators
Provost and Academic Vice President
a) General Leadership—The Provost is the chief academic and planning officer of the
College. As leader of academic affairs, the Provost guides the establishment of overall di-
rections for the College’s academic programs in cooperation with members of the College
Council. The Provost anticipates future developments in higher education and their impact
on the College, identifies the threats and opportunities they pose, and evaluates the needs
inherent in meeting those challenges creatively and effectively. The Provost is responsible
for ensuring the academic quality of all departments, programs, and services within the aca-
demic affairs unit through the appropriation and allocation of necessary resources, oversight
of hiring and evaluation activities, and the establishment and coordination of policies and
priorities. As leader of institutional planning, the Provost guides the strategic planning
process and provides oversight to ensure the completion of annual and periodic evaluation
and assessment activities that are central to the institutional effectiveness plan.
b) Appropriation, Allocation, and Assessment of Resources—The Provost has primary
responsibility for securing internal and external funding in support of academic programs
and services. The Provost establishes policies for and retains ultimate responsibility over the
management of budgets within academic affairs. With input from the College Council, Fa-
culty Affairs Committee, Programs and Policies Committee, and Graduate Committee, and
in conjunction with the strategic planning process, the Provost authorizes the creation and
elimination of faculty and academic staff positions as appropriate to the plans and priorities
of the academic affairs units. The Provost ensures that the allocation of resources to the var-
ious programs within academic affairs reflects established priorities. The Provost oversees
the ongoing evaluation of personnel and assessment of programs to ensure appropriate le-
vels of quality throughout the academic affairs units of the College. The Provost makes rec-
ommendations for promotion and contract renewal decisions to the President.
c) Establishment and Coordination of Policies and Priorities—The Provost oversees
the development of the strategic plan for academic affairs, assigns responsibilities for its
implementation, reviews academic policies for their consistency with the strategic plan and
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 2
college mission, and has responsibility for the overall evaluation of the plan’s implementa-
tion and outcomes. The Provost coordinates initiatives and ongoing programs across all
areas of academic affairs and guides the establishment of annual and long-term priorities.
School Directors, Division Chairs, and Program Directors
a) General Leadership— As leaders of the academic schools and divisions, School Di-
rectors and Division Chairs are responsible for the overall direction of programs within their
units. Attuned to the institutional and societal contexts affecting current and potential pro-
grams within their units, School Directors and Division Chairs coordinate and motivate the
efforts of Department Chairs, Program Directors, and faculty to respond creatively to these
contexts. They ensure the effective implementation of these goals through allocation and
management of resources, through appropriate initiatives for external funding, and through
evaluation of the quality of personnel, programs, and related services. They schedule and
preside over regular meetings of faculty teaching in their departments and programs asso-
ciated with the school or division and encourage regular meetings of departmental faculties.
They are responsible for promoting activities by members of the division to further the end
of the recruitment and retention of students. School Directors and Division Chairs will re-
ceive a course load reduction consistent with the complexity of their administrative respon-
sibilities as determined by the Provost. The General Education Director is responsible for
implementing the Commons curriculum, scheduling, and staffing Commons courses.
b) Allocation and Management of Resources—School and Division Directors coordi-
nate the use of budgeted funds to ensure appropriate staffing within their units (e.g., balance
of full-time, part-time, and overload) and recommend areas within their units that require
additional staffing. They coordinate course offerings within their units to satisfy instruction-
al needs in the departments and in the Commons and Gateway curricula. The Directors
coordinate and make recommendations to the Programs and Polices Committee concerning
departmental and program initiatives and their budgetary priorities.
c) Evaluation and Improvement of Programs and Personnel—School Directors and
Division Chairs ensure that department and program planning is consistent with the mission
of the institution and their schools. They also evaluate the assessment efforts of departments
and programs to ensure that results yield meaningful information that is used in ongoing
planning. They work closely with Department Chairs, program directors, and faculty in im-
plementing program improvements. They are responsible for the summative, administrative
evaluation of their unit’s faculty and make recommendations to the Provost in matters of
salary, promotion, and contract renewal. They also assure appropriate faculty development
activity throughout their units.
a) General Leadership—As leaders of their academic departments, Department Chairs
foster a sense of cohesive team building within their units and represent their departments to
other areas of the College. Chairs direct and motivate faculty efforts to explore new direc-
tions for their departments as well as exercise oversight to ensure the academic quality of
their departments’ existing programs. Toward these ends, major responsibilities of the chairs
include attention to curricular and programmatic issues and the professional development of
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 3
b) Curricular and Programmatic Issues—Chairs keep abreast of developments in the
content and pedagogy of their disciplines to ensure the currency and appropriateness of cur-
ricular offerings. They are responsible for initiating proposals for curricular change through
their respective Division Chairs or School Directors. Chairs oversee those further activities
(advising, student organizations and/or honor societies, events for majors/minors, etc.) that
complement the curricula of their majors to ensure students a complete and high quality
educational experience. Chairs coordinate their departments’ operational and assessment
planning in these curricular and programmatic areas and ensure that assessment of goals is
conducted and results are used in ongoing planning.
c) Allocation and Management of Resources—Department Chairs supervise the use of
budgeted operating funds to support their curricular offerings and other departmental activi-
ties. They participate directly in the annual budgeting process through requests for operating
resources, capital equipment, and student employees. Chairs have direct supervisory respon-
sibility for student employees assigned to them.
d) Faculty Recruitment and Development
Chairs engage in formative evaluation of the faculty, the primary purpose of
which is to advance professional development.
Department Chairs also assist School and Division Directors in matters of hiring,
contract status, salary, and promotion of full-time faculty members and coordinate the hiring,
orientation, supervision, and evaluation of any part-time faculty needed for the program.
Program Coordinators—Program Coordinators manage course offerings, curricular de-
velopment, and program assessment of curricular areas that do not offer a major but may of-
fer a minor.
Organization in Departments with Graduate and Undergraduate Programs—
Graduate programs report directly to the respective School Director.
Additional Leadership Positions for Programs Offered at Multiple Sites—Programs
that are managed from more than one Tusculum College Center, such as Greeneville and
Knoxville, may have individuals identified to coordinate those programs from each center.
One of the individuals will be appointed as Program Director, and those managing the pro-
gram at other centers will be appointed as Coordinators (for example, the Graduate Program
in Organizational Management may be led by a Graduate Director at the Greeneville Center
and by a Graduate Coordinator at the Knoxville Center). Such Coordinators report to their
respective Program Directors.
Leadership for Graduate and Professional Studies Instruction and Operations—
Graduate and Professional Studies academic programs report to the Provost through the
School Directors. The School Directors are responsible for operational and support functions
within Graduate and Professional Studies.
V. Faculty Membership
The faculty shall consist of all full-time personnel with faculty appointments, staff with fa-
culty rank, and staff with faculty status, as recommended by the Faculty Affairs Committee
or specified by contract. These policies pertain to full-time teaching faculty. Certain sections
may apply to those persons holding faculty rank or status.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 4
VI. Faculty Rights and Responsibilities
The basic functions of the College are traditionally the advancement and dissemination of
knowledge, the development of critical intelligence, and the education of citizens for the so-
ciety of which the institution is a part. The indispensable condition for the successful dis-
charge of these functions is an atmosphere of intellectual freedom. Such freedom, however,
entails responsibilities. It is incumbent that the faculty member accepts the responsibilities
that are concomitant with this freedom.
A. Academic Freedom
Tusculum College supports and subscribes to the American Association of University Pro-
fessors statement on academic freedom (AAUP Policy Documents and Reports, 2001 edition,
pp. 3 – 4):
Teachers are entitled to full freedom in research and in the publication of the results, sub-
ject to the adequate performance of their other academic duties; but research for pecuniary
return should be based upon an understanding with the authorities of the institution.
Teachers are entitled to freedom in the classroom in discussing their subject, but they
should be careful not to introduce into their teaching controversial matter that is not related to
their subject. Limitations of academic freedom because of religious or other aims of the insti-
tution should be clearly stated in writing at the time of the appointment.
The college or university teacher is a citizen, a member of a learned profession, and an
officer of an educational institution. When they speak or write as a citizen, they should be
free from institutional censorship or discipline, but their special positions in the community
imposes special obligations. As scholars and educational officers, they should remember that
the public might judge their profession and their institution by their utterances. Hence they
should always be accurate, should exercise appropriate restraint, should show respect for the
opinions of others, and should make every effort to indicate that they are not speaking for the
B. Faculty Responsibilities
A faculty member’s responsibilities are to his or her students, scholarly profession and col-
leagues, and to the College and larger community that the College serves.
a) As a teacher, the faculty member has the responsibility of creating in the classroom
or laboratory and in relations with students a climate that stimulates and encourages the stu-
dent’s endeavors to learn. The good teacher exemplifies high scholarly standards and re-
spects and fosters the students’ freedom to choose and pursue his or her own goals. The fa-
culty member has the obligation to make clear the objectives of the course or program, to
establish requirements, to set standards of achievement, and to evaluate the students’ per-
b) The faculty member has the responsibility of meeting classes as scheduled. When
circumstances prevent this, the faculty member is responsible for arranging equivalent alter-
nate instruction through the appropriate School Director, Division Chair, or Program Chair.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 5
c) The faculty member has the responsibility of teaching every course in a manner that
is consistent with the course description, syllabus, and credit published in the catalog and
with the announced objectives of the course. The faculty member must not intentionally in-
troduce into classes material or personal views that are not related to the subject matter of
d) On controversial issues within the scope of the course, a reasonable range of opinion
should be presented. When presenting personal views on such issues, the faculty member
should always identify them as such. Wherever values, judgments, or speculative opinion
constitute part of the subject matter, they should be identified as such and should not be of-
fered as fact.
e) The faculty member owes to the students and the College a fair and impartial evalua-
tion of the students’ work. Such evaluation should be consistent with recognized standards
and must not be influenced by irrelevancies such as religion, race, sex, or political views, or
be based on the student’s agreement with the teacher’s opinions pertaining to matters of
controversy within the discipline.
f) Every student is entitled to the same intellectual freedom that the faculty member en-
joys. The faculty member must respect that freedom. No teacher may impose restraints upon
the student’s search for or consideration of diverse or contrary opinion. The faculty member
has an obligation to protect the student’s freedom to learn, especially when that freedom is
threatened by repressive or disruptive action.
g) The faculty member has obligations as intellectual guide and advisor to students.
One such responsibility is to be available to students without undue delay. When advising
students, the advisor should make every reasonable effort to see that information given to
students is as accurate as possible.
h) Faculty members should always demonstrate respect for the students, including con-
fidences deriving from the faculty-student relationship. The faculty member must avoid ex-
ploitation of students for personal advantage.
i) Faculty members shall make themselves reasonably available to their students and
advisees. The mechanism by which they make themselves available to students must be spe-
cified in the course syllabus and approved by their departmental chair. Residential College
faculty members are required to maintain office hours on the first day of each block for ad-
vising or make suitable arrangements with the departmental chair. Graduate and Profession-
al Studies faculty members must make themselves available to advisees via email, phone,
and appointment with an expected response time of two working days.
Commons Program—The Commons Program is an integral part of the College’s curri-
culum. All Tusculum College faculty members are obligated to teach and assess students ac-
cording to the learning outcomes of the Commons Program, as outlined in the current edition
of The Commons Program Faculty Handbook.
The faculty member’s responsibilities to scholarship derive from the College’s commit-
ment to truth, the advancement of knowledge, and good citizenship. Furthermore, society has
a vital stake in maintaining the College as an institution where knowledge can be sought and
communicated regardless of its popularity, its political implications, or even its immediate
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 6
usefulness. The faculty member has an ethical responsibility both to make full, appropriate
use of that freedom in his or her teaching and research and to guard it from abuse. More spe-
a) A faculty member is committed to a lifetime of study. Although no one can know
everything, even about a limited subject, serious teachers must constantly strive to keep ab-
reast of progress in their fields, to develop and improve their scholarly and teaching skills,
and to devote part of their energies to the extension of knowledge in their areas of compe-
b) The faculty member has the responsibility of being unfailingly honest in research
and teaching. The true professional must take precautions against the common causes of er-
ror. Good citizenship is at the heart of the college experience. The faculty member must set
an example of good citizenship both on and off the campus.
c) The faculty member is responsible for following computer use guidelines outlined in
the current edition of the Tusculum College Information Technology Appropriate Use Poli-
Colleagues—As a colleague, the faculty member has obligations that derive from com-
mon membership in the community of scholars. Members of this community respect and de-
fend the free inquiry of their associates and avoid interference with their work. In the ex-
change of criticism and ideas, they show due respect for the right of others to their opinions.
They refrain from personal vilification. They acknowledge contributions of others to their
work. When asked to evaluate the professional performance of a colleague, a responsible fa-
culty member strives to be objective.
a) All faculty members’ primary responsibility to the College is to seek to realize their
maximum potential as effective scholars and teachers. In addition, faculty members have a
responsibility to participate in the day-to-day operation of the College. Among faculty
members’ general responsibilities to the College, the following may be particularly noted.
b) When faculty members act or speak as private persons, they must make clear that
their actions and utterances are entirely their own and not those of the College.
c) Faculty members must never attempt to exploit their standing within the College for
private or personal gain.
d) College facilities, equipment, supplies, etc., must never be used for personal or pri-
e) Recognizing the importance of order within the institution, faculty members observe
the regulations of the College, but in no way fail to attempt to reform those regulations by
appropriate, orderly means.
f) During any periods of disturbance or high tension on campus, faculty members must
do everything possible to prevent acts of violence and to reduce tension.
Graduate Faculty Criteria—Graduate Faculty are College faculty members who hold
terminal degrees in their primary teaching field or in a closely related field, and 18 graduate
hours in their primary teaching field. Along with faculty responsibilities as outlined else-
where in this manual, graduate faculty members are expected to:
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 7
a) Ensure the appropriate curricular rigor and depth for the offered graduate degree and
b) Provide academic advising to graduate students;
c) Serve in the governance and institutional service roles necessary to the support of
graduate programs; and
d) Pursue professional development and scholarship as appropriate to their primary
teaching field and program, and to their role as graduate faculty.
VII. Faculty Contracts, Hires, and Severance
A. Fixed-Interval Contract System
The goals of the fixed-interval contract system are to:
a) Promote the growth and development of the individual;
b) Provide adequate remuneration and recognition for services rendered; and
c) Offer appropriate and regular opportunities for the discussion of stages of institu-
tional and personal assessment and need.
Faculty appointments at Tusculum College are based on a fixed-interval contract system.
The terms of the contract period shall be negotiated in all cases (exceptions by mutual
agreement of the faculty member and the administration) by March 15 preceding the new
contract period. The initiative for negotiating the next contract period shall come from the
appropriate committee and be implemented through the Provost. Contract intervals are listed
below. At any time during the review process, a lesser term may be negotiated by mutual
a) A one-year contract for each of the first three years.
b) A three-year contract for the next three years.
c) Five-year contracts for subsequent contract periods.
The fixed-interval contract will specify the conditions for appointment regarding time,
teaching assignment, and specific conditions of employment such as rank, sabbatical sche-
dule, and leaves.
An annual statement of salary level and fringe benefits will be issued to the faculty mem-
Review Process—This manual specifies the annual assessment and periodic evaluation
processes. All faculty members will be reviewed at the divisional/school level during the an-
nual assessments. The more comprehensive evaluation process will occur during the year be-
fore the issuance of any three-year or five-year contract, every five years for tenured faculty,
before promotion, and at the request of the Faculty Affairs Committee or the President as in-
dicated. Entry into a five-year contract signifies a high level of mutual confidence in a long-
term relationship between the faculty member and the College. Contract renewals provide an
opportunity to plan the ongoing growth and development of the faculty member, review the
goals of the individual and the institution, and assess institutional need for the next contract
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 8
As of adoption of this policy manual, tenured faculty would continue to hold tenure as
defined and implemented under the previous system.
Requesting New or Replacement Faculty Positions
a) Procedure for Requesting a New Faculty Position
School Directors or Division Chairs, in consultation with Department Chairs, are
invited to submit faculty position requests to College Council, whose charge is to prioritize
such requests. The position description should include the following:
(a) A rationale for the proposed position explaining how it would serve the Col-
lege and its Civic Arts mission as well as the individual program;
(b) A definition of responsibilities as precise and complete as possible; and
(c) A statement of qualifications.
Upon review of the need for the position in consultation with the Provost, and
subsequent approval, a request is forwarded to the Chief Financial Officer and then to the
President for approval. Upon the approval of the President, the procedures described below
for filling a faculty position are to be followed.
b) Procedure for Requesting a Replacement Faculty Position
The Department Chair or Program Coordinator identifies the need for a replace-
ment for a faculty position for each program, who then communicates the need to the appro-
priate Division or School Director.
The School Director sends the request for a replacement to College Council,
which reviews the request in consultation with the Provost and the Programs and Policies
If replacement is recommended, a request is forwarded to the Provost, then to the
President for approval. Upon approval by the President, the procedures outlined below for
filling a replacement faculty position are followed.
Filling a New or Existing Faculty Position
a) Procedure for Filling a New Faculty Position
The Faculty Affairs Committee approves search committees for new or replace-
ment positions. The Search Committee must have at least three and not more than five mem-
bers. The majority of committee members must be full-time teaching faculty in the relevant
program or the nearest possible organizational unit. One committee member must be from
outside the school or division for which the position is being filled. A Faculty Affairs Com-
mittee member will serve as the Committee’s liaison for every faculty search, and must be
invited to Search Committee meetings.
The Search Committee will approve the advertisement for the position, conduct
the initial screening of applicants, conduct reference checks and phone interviews, and pri-
oritize the candidates for campus interviews. All Search Committee members are responsible
for informing themselves of the relevant employment law and ensuring that appropriate hir-
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 9
ing practices are carefully observed. Advertising will normally include national academic
publications and professional journals.
Search Committee meetings, as all meetings at Tusculum, are open to any inter-
ested individuals. The Search Committee Chair has the responsibility of communicating
meeting times to the Faculty Secretary. While all may participate in discussion, only Search
Committee members may vote.
When the Search Committee has determined the top three candidates, it will ar-
range campus interview agendas (including the appropriate campus locations), and will sche-
dule an opportunity for the department faculty to participate in candidate interviews. It will
also provide an opportunity for the campus community to attend a candidate presentation.
Campus interview agendas are to include interviews by the Search Committee, the
Department or Program Chair, the Division and School Directors, the Provost and the Presi-
Once a candidate has been recommended by the Search Committee, the President,
on the recommendation of the Provost, will give final approval for the candidate and the rank
and salary to be offered.
b) Procedure for Filling a Replacement Faculty Position
The College Council normally follows the procedure for filling a new position
outlined above, but is not necessarily required to do so, particularly when temporary re-
placements are sought.
If a normal search procedure is not to be followed, College Council, in consulta-
tion with the Provost and at least two other faculty members, including the appropriate Divi-
sion and School Director and Program Coordinator/Department Chair, or a faculty member
in a related discipline when a Program Coordinator or Chair is not available, decides what
procedure will be followed for filling the vacancy.
Appointments of Staff to Faculty Positions—Appointments of present staff to faculty
positions and appointment of new staff to part time faculty positions will be made only after
appropriate procedures have been followed.
Procedure for Hiring Adjunct Faculty
a) Whenever the teaching responsibilities for any program cannot be handled by the
full-time faculty resources of the College, the Department Chair, or Program Coordinator
requests additional teaching assistance. The request for an adjunct is sent to the Division or
School Director and the Director of Academic Services.
b) In the absence of a Program Coordinator, the School Director in consultation with at
least two faculty members in teaching areas closely related to that of the proposed adjunct
position will initiate a request.
c) If the request is approved, the Department Chair, with the assistance of the School or
Division Director and the Provost, arranges to find and secure the services of an adjunct fa-
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 10
d) In the absence of a Department Chair, the appropriate School or Division Director
and the Provost, in consultation with at least two faculty members in related teaching areas,
will find and secure the services of an adjunct faculty member.
e) The Director of Faculty Services coordinates searches for adjunct faculty members
in Graduate and Professional Studies. Interviews for potential adjunct faculty members will
include the program’s coordinator and at least two full-time faculty members in the depart-
f) Whenever the additional teaching responsibilities grow to a full-time position re-
quirement, the Program Coordinator or the Provost in consultation with at least two faculty
members in related teaching areas, requests a new full-time position according to the proce-
dures previously described.
C. Severance (Including Retirement)
The severance of a relationship between a faculty member and the College can take one of
four forms: resignation, non-reappointment, termination of appointment, or dismissal for
a) Resignation is defined as a severance action by which a faculty member voluntarily
ends his or her relationship with the College, including retirement. Unless mutually agreed
between the faculty member and the College, it is expected that a resignation will become
effective only at the end of the academic year.
b) Notice of such resignation should be given in writing to the President as soon as the
faculty member has made his or her decision but not later than April 1 each year. In cases of
hardship or where a faculty member is actively considering positions outside the College, an
extension of this time may be requested.
c) It should be noted that all faculty members, regardless of resignation or retirement
intentions, must continue to undergo the comprehensive review process on the designated
Non-Reappointment (Non-Tenured Faculty)
a) The decision not to renew a faculty contract will be made as part of the annual eval-
uation or comprehensive evaluation process. Notice of non-reappointment for non-tenured
faculty shall take place according to the following schedule:
Not later than March 1 for the first full academic year of service if the appoint-
ment is not to be renewed at the end of the academic year; or, if a one-year appointment ter-
minates during an academic year and is not to be renewed, at least three months in advance
of its termination;
Not later than December 15 for the second full year of academic service if the ap-
pointment is not to be renewed at the end of that year; or, if the appointment terminates dur-
ing an academic year, and is not to be renewed, at least six months in advance of its termina-
At least twelve months before the expiration of an appointment after two or more
years of full academic service at the institution.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 11
b) If there is a decision not to renew an appointment, a faculty member should be in-
formed by the President of the decision in writing, and a faculty member who requests an
explanation for the decision should receive it.
Termination of Appointment
a) Termination is defined as a severance action by which the College terminates its re-
lationship with a faculty member who is under contract or terminates such a relationship
without giving the degree of notice as defined in Section 1 above. Financial exigency or
changes in the educational program are causes of termination.
Financial Exigency—Defined as a condition of severe financial constraint evi-
denced by a series of net operating deficits. The Board of Trustees must officially declare
that this condition exists. Such a declaration requires the College to engage in a thorough re-
consideration of all of its academic programs to ensure both long-term fiscal viability and the
assurance that its essential mission remains intact. Upon such a declaration, the President will
consult with the College Council and the Faculty Affairs Committee before recommending
reductions in force sufficient to the achievement of these two goals. The decision of the
Board of Trustees is final.
Changes in the Educational Program—Termination of appointments may occur
because of the formal discontinuance, material change in or reduction of a program of the
College. Before recommending any such program change to the Board of Trustees, the Presi-
dent will consult with the Programs and Policies Committee or the Graduate Committee as
appropriate to the program. Although such factors as enrollment, costs, space, and availabili-
ty of other resources will be taken into account in arriving at a recommendation, the final de-
cision will be based upon educational considerations that reflect the long-range judgment that
the primary educational mission of the College will not be significantly jeopardized by the
change(s). Before acting on a termination of appointment because of such a program change,
the President will consult with the Faculty Affairs Committee.
b) Procedures Relative to Termination
For termination, notification requirements will adhere to the provisions in 2.a. and
b. above. If a faculty member is terminated, his or her position will not be filled by a re-
placement within two years of the contract end date, unless the released faculty member has
been offered reappointment and has been given at least one month within which to accept or
decline the appointment.
When the decision is made to close or reduce a program, the College commits to
making a good faith effort to assist affected students, faculty, administrative, and support
staff so that they experience a minimal amount of disruption in the pursuit of their course of
study or professional careers. In all cases, individuals will be notified of the decision to close
or reduce a program as soon as possible so that they can make appropriate plans. Students
who have not completed their programs should be advised by faculty or professional counse-
lors regarding suitable options including transfer to comparable programs.
Dismissal for Cause
a) Termination of the employment of a faculty member before the expiration of the
stated period of their appointment, except by resignation, or as described in Section 2 above,
will be only for good cause shown.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 12
b) Cause of dismissal of a faculty member shall be for any conduct seriously prejudicial
to the institution, its students, or faculty. For example (but not by way of limitation), immo-
rality, criminality, dishonesty, unprofessional conduct, actions in violation of policies, direc-
tives or order of the Board, incompetence in the performance of assigned or contractual du-
ties are causes for dismissal.
c) Violation of any law that results in a felony conviction of a member of the academic
community may be cause for suspension without pay and/or dismissal from the institution.
d) If for any reasons other than illness, institutional business, or other excuse approved
by the President, a member of the faculty or staff fails to meet teaching commitments or
other assigned duties, the President may take appropriate actions to suspend the member
with pay or dismiss the faculty member. In each case, the issue of whether good cause for
termination and/or dismissal exists will be determined by an equitable procedure, affording
protection to the rights of the individual employee and to the interest of Tusculum College.
Procedures for determining final action regarding dismissal or termination for cause are as
Notice of intent to initiate dismissal proceedings shall be given, in writing, by the
President and may be personally served upon the faculty member, or sent by certified mail,
return receipt requested, direct to the designated address of said faculty member. Said notice
shall contain a concise statement of the charges against the faculty member, and a statement
of the rights of the faculty member.
The Provost will prepare appropriate documentation specifying the charges and
evidence for those charges. Department Chairs will be consulted regarding members of their
disciplines. The Provost will present the matter to the Faculty Affairs Committee of the fa-
The Faculty member will be advised of the charges and have a right to a hearing
before the Faculty Affairs Committee within seven calendar days of receipt of the notice of
intent to initiate dismissal proceedings. The Committee will then make its written recom-
mendation to the Provost within thirty calendar days of the day on which the hearing con-
cluded or expiration of the notice period if no hearing was requested.
The Provost, after considering the recommendation of the Faculty Affairs Com-
mittee, will make a recommendation to the President. Only the President may dismiss faculty
and may do so only after consultation with the Board of Trustees Chair and only according to
these guidelines. Normally the President will have made a decision within two weeks after
D. Outside Employment Policy
Full-time employment with Tusculum College demands an individual’s full-time profes-
sional expertise, commitment, and energies, and the assigned teaching load, institutional ser-
vice, and scholarship of a faculty member constitutes a full-time assignment.
Full-time faculty members are advised against holding sustained remunerated employ-
ment outside the institution during the academic year. However, outside employment is not
prohibited. Full-time faculty members may still elect to seek outside employment (including
but not limited to consulting or adjunct teaching in another institution or in other college pro-
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 13
grams), as long as such assignments contribute to their professional development and do not
interfere with their full-time responsibilities at Tusculum (including but not limited to class
time, office hours, course preparation, committee work).
Before engaging in outside employment or a continuing business activity, full-time facul-
ty members need to submit an outside employment notification form to the Department
Chair, the Division or School Director and the Provost. The form will be reviewed and either
approved or disapproved dependent upon whether the activity would interfere with assigned
duties and responsibilities.
E. Double Scheduling
Faculty teaching under the block calendar may teach two 3 or 4 semester credit hour courses
in the same block only under extraordinary circumstances and with the approval of the Prov-
ost. Faculty teaching in the adult cohort (Professional Studies) system may teach three co-
horts simultaneously as a teaching overload only under extraordinary circumstances and with
the approval of the Provost.
VIII. Faculty Evaluation
A. General Criteria
Along with evidence of active support of the Tusculum College Mission as described in
Section I and adherence to the various faculty responsibilities (Section IV), normal progress
through the stages of the College’s Fixed Interval Contract system depends upon the presen-
tation of the following:
a) Evidence of effective teaching as demonstrated by the establishment of assignments
and the evaluation thereof with the degree of rigor appropriate to the courses taught and
demonstration of appropriate levels of student achievement of the stated objectives of those
b) Evidence of ongoing scholarship and professional development as an academic pro-
fessional, with particular emphasis on the primary discipline taught.
c) Evidence of both willingness to be of service to the College and effectiveness in
such roles when they are made available.
Insofar as possession of the degree commonly recognized as terminal in the faculty
member’s primary field of teaching is the profession’s recognized method of signifying a
sufficient level of qualification for instructing at the collegiate level, Tusculum faculty mem-
bers will normally be expected to possess or be making satisfactory progress towards achiev-
ing this degree. From the time of the adoption of this amendment, specific expectations for
individual faculty members will be described at the time of hiring and achievement of these
expectations within the time period required will be a critical element in decisions to retain or
B. Annual Evaluation
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 14
a) Self-evaluations by all faculty members, including those with faculty rank or status,
are due to the School Director or Division Chair by the first day of the second semester each
academic year. The self-evaluation must cover the second semester of the prior year and the
first semester of the present year (i.e., the calendar year) unless the faculty member is in his
or her first year of service (in which case, the self-evaluation will cover the previous seme-
ster only). Staff with faculty rank or status should complete those sections of the self-
evaluation pertaining to their academic duties.
b) Self-evaluations should include the following:
A discussion of overall goals, including teaching goals for the courses taught dur-
ing the calendar year, including (a) reflection on how effectively the goals were met, (b) sug-
gestions for improvement when appropriate, (c) reflection on student evaluations, and (d) ref-
lection on grade distributions
A discussion of progress made in the areas of (a) advising, (b) committee work,
and (c) professional development.
Annual Review by School or Division Directors
a) The School or Division Directors conducts an annual review of faculty early in the
b) All teaching faculty are reviewed. Staff members with faculty rank or status and ad-
junct faculty are also reviewed concerning teaching or other academic duties. (An exception
is that adjunct faculty in Graduate and Professional Studies are evaluated only every two
years.) During Block 3 of the Residential College’s year, Faculty Affairs Committee will
remind faculty of the deadlines for submitting appropriate documentation for the review and
will announce or notify those to be evaluated under a more comprehensive process.
c) Elements of the review include:
Results of student evaluations;
Results of self-evaluation;
Peer Effectiveness participation, including evidence of peer evaluation every two
Any other materials pertaining to the performance of the faculty member or to
the staff member in his or her faculty role. These may include:
(a) Relevant information from college offices, to determine the degree to which a
faculty member adheres to policies and regulations;
(b) Reviews of committee and subcommittee attendance; and
(c) Any correspondence pertaining to the performance of the faculty member.
Demonstrated progress in implementing Teaching Needs Assessment Plan, if applicable.
d) The School Director or Division Chair will report the results of their review to the
Provost, with recommendations for action, by March 1 of each year. If a more thorough
evaluation is recommended, the School or Division Director will include evidence to
support this recommendation. For adjunct faculty members, the School or Division Di-
rector in conjunction with the Department Chair will report results to the Provost.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 15
e) The Provost will review the School or Division Director’s report and make recom-
mendations to the President. For staff with faculty rank or status, the Provost will notify
the appropriate staff supervisor of the results of the review.
f) The President will make the final decisions on the review process and will notify fa-
culty of the results by March 31.
C. Comprehensive Evaluation
Evaluation Process and Nature of Evidence
a) All faculty members will be evaluated annually in the manner described in Section
VI.B, ― Annual Evaluation.‖ In addition, the more comprehensive process described below
will be employed: (1) before the issuance of any three-year or five-year contract; (2) every
five years for tenured faculty; (3) before promotion; and (4) at the request of the Faculty Af-
fairs Committee or the President in those cases where additional information is required be-
fore a decision whether to continue employment. Any faculty member who has not yet re-
ceived a five-year contract needs to be evaluated though this more comprehensive process
every third year before the award of such a contract.
b) Though the criteria for three-year and five-year contracts and promotions to asso-
ciate professor and professor are the same, different levels of achievement are expected.
Specifically, higher levels of achievement are expected for a five-year contract than a three-
year contract, promotion to associate professor has higher expectations than the five-year
contract, and the highest expectations are for promotion to professor. For example, attending
conferences might meet the criterion for professional development for a three-year contract,
while presenting at a conference might be expected for a five-year contract or promotion to
associate professor, while publication might meet this criterion for promotion to professor.
c) A faculty member seeking promotion who is not otherwise scheduled for a compre-
hensive review will initiate this more comprehensive process by notifying the Faculty Af-
fairs Committee Chair and the Faculty Secretary of his or her intent to apply by October 15.
Faculty Affairs Committee will announce those eligible for three or five-year contracts and
will notify others as necessary for special review. Faculty members will provide a self-
evaluation document, with supporting evidence, to the Faculty Affairs Committee Chair by
January 3 or the first subsequent weekday in the year before issuance of a longer-term con-
tract. Each of the criteria should be specifically addressed in this self-evaluation document.
Examples of the kind of evidence that might be supplied to support the faculty member’s
statement and/or commentary on the nature of that statement for each of the criteria are as
Active Support of the Mission of Tusculum College (Section I of this manual)—
Demonstration of continued institutional service to the College in both the faculty member’s
primary program area and the College governance as a whole. Additional evidence of cam-
pus or community service would be welcomed as an indication of support of the College’s
emphasis on the civic arts.
Adherence to the Professional Responsibility Statement (Section IV.B. of this ma-
nual)—There is some overlap between this broad statement and the specific criteria. The sec-
tion of the personal statement dealing with this criterion should be accompanied by evidence
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 16
of quality advising and involvement in the work of the College in general. Samples of com-
petency write-ups and testimonials of former students and colleagues would constitute ap-
Demonstrated Competence in Teaching (Section IV.B. of this manual)
(a) The personal statement should not only discuss teaching philosophy in general
but should also delineate the goals which the faculty member has striven to
achieve in particular courses, the methodology that has been selected to
achieve these goals and a self-assessment of the extent to which they have
been achieved. In support of this statement, faculty members should append
(i) All student teaching evaluations with reflections;
(ii) Course grade distributions with reflections;
(iii)A copy of the latest written contract and promotion recommendation from
the Faculty Affairs Committee (when applicable);
(iv) Syllabi for the courses which he or she regularly teaches; and
(v) Testimonials from colleagues who have direct firsthand knowledge of his
or her teaching.
(b) Faculty members may wish to append other items, including the following:
(i) Examples of handouts, worksheets, tests, paper assignments, lab assign-
(ii) Examples of student work;
(iii)Testimonials from former students; and
(iv) Examples of uses of technology.
Continuing Scholarship and Involvement in Professional Activities (Section VI.B.
of this manual)—Again, a personal statement should elucidate, for the benefit of those not in
the faculty member’s field, the significance of work that demonstrates satisfaction of these
criteria. Evidence may include:
(a) Copies of papers presented at professional conferences and seminars;
(b) Examples of publications or the equivalent in one’s discipline;
(c) Copies of grant proposals submitted;
(d) Descriptions of professional practice or of consulting that contributes to one’s
professional development and the enrichment of the discipline;
(e) Programs and articles relating to artistic creations, performances, or presenta-
tions in one’s discipline;
(f) Descriptions of research or other scholarly activity in process;
(g) Descriptions of participation at professional meetings;
(h) A list of active memberships in professional associations; and
(i) Descriptions of the significance of offices held in professional organizations.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 17
Collegial Behavior—While satisfaction of this criterion is to be assumed by
someone who has demonstrated supports of the mission of Tusculum College and satisfies
his or her responsibilities to students, colleagues, and the College, the faculty member should
feel free to make a specific statement on this topic. Such a statement, with evidence where
appropriate, is a specific opportunity to address any perception, which he or she might be
aware of, which would cast doubt on the satisfaction of this criterion.
Completion of Evaluation
a) As part of its review of the Evidence for Comprehensive Evaluation outlined in Sec-
tion VI.C1, the Faculty Affairs Committee will:
Announce the names of faculty members eligible for Comprehensive Evaluation
by the beginning of Block 3 each year and request comments from the faculty; those faculty
members who wish to comment should submit written, signed statements to the Faculty Af-
fairs Committee by November 15.
Review the written evaluation and recommendation of the faculty member’s
School or Division Director. The written evaluation and recommendation, based solely on
established evaluation criteria, will be provided to the faculty member by his or her
School/Division Director by November 15, and MUST be included as part of the supporting
evidence for the annual review.
Schedule interviews with the School/Division Directors for oral discussion of
their previously submitted written evaluations and recommendations.
Review, if deemed necessary, information from relevant College offices to deter-
mine the degree to which a faculty member adheres to policies and regulations.
Review records of Peer Visitation and committee/subcommittee meetings to as-
Interview, at its own discretion, the faculty member under evaluation, or other
parties with relevant information pertinent to the established evaluation criteria, for informa-
tion not included in the submitted comprehensive evaluation materials. In the case of nega-
tive evidence that is presented by other parties, the Faculty Affairs Committee must provide
the faculty member with the opportunity for oral or written rebuttal, for the sole purpose of
clarifying matters of fact.
b) Following consideration of all the evidence, the Faculty Affairs Committee will is-
sue a written recommendation, with rationale, to the Provost, with a copy to the appropriate
School Director, by March 15. Such a statement will include a recommendation for or
against continued employment, a long-term contract, or a request for promotion. A final de-
cision, with rationale, will be communicated to the faculty member by the president by
March 31 regarding the issuance of a contract and as soon as feasible following Board of
Trustees action in the case of request for promotion.
a) A faculty member who wishes to appeal a decision made under this section should
submit, within two weeks following receipt of the written decision, a written statement of
his or her intention to appeal. A request for appeal will be considered according to two crite-
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 18
ria: 1) whether the procedures stated in this section were followed; or 2) whether new evi-
dence has become available that changes the evidence on which the decision was based.
b) Within two weeks of receipt of a request for appeal, the Faculty Moderator will con-
vene a Faculty Evaluation Appeals Board. The Board will consist of the Faculty Moderator
and the Admissions and Standards Committee and Policies and Procedures Committee
chairs. The Board will have access to the evidence gathered by the Faculty Affairs Commit-
tee in its review and to the rationale for the original decision. The Board will interview the
faculty member and any other relevant parties and will issue a written decision, based on the
above criteria, within 30 days after its first meeting. The decision will be sent to the faculty
member with copies to the Faculty Affairs Committee, the Provost, and the President.
D. Criteria for Promotion in Rank
Along with the degree requirements and time in rank specified below, promotion in rank
should be granted only if the faculty member provides evidence of substantial growth in the
achievement of the aforementioned criteria. Applications for promotion in rank will be eva-
luated primarily on the performance and development of the faculty member while at their
current rank and while employed by Tusculum College. All degrees used in consideration of
rank must be from regionally accredited institutions. Degrees will be considered as being in
the field when the degree comes from the department from which it is named. Promotion is
not to be considered a reward for longevity of service.
The Faculty Affairs Committee, in consultation with the Provost, will consider exceptions to
the criteria for any rank.
a) The degree of doctor of philosophy or the terminal degree in the field;
b) At least ten years of full-time faculty appointment at the level of assistant professor
or higher or other appropriate experience in the field with at least four years at the as-
sociate professor level or higher;
c) At least seven years of full-time faculty appointment teaching experience at Tuscu-
d) A demonstrated record of active support of the mission of Tusculum College;
e) Adherence to the professional responsibility statement (advising, competencies,
f) Demonstrated competence in teaching;
g) A record of continuing institutional service; and
h) A record of continuing scholarship and involvement in professional activities
a) The degree of doctor of philosophy, or the terminal degree in the primary teaching
field, or a doctorate in a related field plus a masters degree in the primary teaching
b) At least five years of full-time faculty appointment at the level of assistant professor
or higher, or other appropriate experience in the field;
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 19
c) Possess at least a three-year contract at Tusculum College;
d) A demonstrated record of active support of the mission of Tusculum College;
e) Adherence to the professional responsibility statement (advising, competencies,
f) Demonstrated competence in teaching;
g) A record of continuing institutional service; and
h) A record of continuing scholarship and involvement in professional activities
i) A master’s degree in the primary teaching field and a doctorate in another field;
j) Seven years full-time faculty appointment teaching experience at Tusculum College;
k) Possess at least a three-year contract at Tusculum College
l) A demonstrated record of active support of the mission of Tusculum College;
m) Adherence to the professional responsibility statement (advising, competencies,
n) Demonstrated competence in teaching;
o) A record of continuing institutional service; and
p) A record of continuing scholarship and involvement in professional activities
q) A master’s degree plus graduate work beyond the minimum required for a master’s
r) Ten years full-time faculty appointment teaching experience at Tusculum College;
s) Possess at least a three-year contract at Tusculum College;
t) A demonstrated record of active support of the mission of Tusculum College;
u) Adherence to the professional responsibility statement (advising, competencies,
v) Demonstrated competence in teaching;
w) A record of continuing institutional service; and
x) A record of continuing scholarship and involvement in professional activities
a) The degree of doctor of philosophy or the terminal degree in the field; and
b) Teaching experience at the college level
c) A master’s degree in the field, or a related field plus 18 hours of graduate course-
work in the field; and
d) Three years of teaching experience at the college level or other appropriate expe-
rience in the field.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 20
Instructor—A master’s degree in the field, or a related field plus 18 hours of graduate
coursework in the field.
Adjunct Faculty—Adjunct faculty are members of the instructional staff but do not par-
ticipate in the rank, promotion, and termination policies of the College. Adjunct faculty must
have a master’s degree in the field, or a related field plus 18 hours of graduate coursework in
E. Special Rank
Distinguished Service Professor—An appointment made by the President in consulta-
tion with the Faculty Affairs Committee and approved by the Board of Trustees that recog-
nizes an individual’s unique qualifications to serve the Tusculum College community.
a) Tusculum College faculty members upon retirement may be named to an emeritus
status on the recommendation of the faculty, the Provost, and the President with the approv-
al of the Tusculum College Board of Trustees.
b) Once emeritus status has been conferred, such faculty member will be eligible to
continue scholarly pursuits in the name of Tusculum College. Whenever possible, the Col-
lege will offer laboratory and office space to permit the individual to continue his or her
work and will support that work with whatever resources the institution can bring to bear.
Emeritus faculty members shall not be responsible for making recommendations pertaining
to the college level academic direction of the institution except through the faculty and ad-
ministration of the area with which they were affiliated before retirement.
c) Emeritus status normally may be granted to an exceptional individual who has
served the College long and faithfully and who is retiring because of age and/or disability.
Those with emeritus status shall be entitled to:
Attend faculty meetings, but without vote;
March in the appropriate position in the academic procession;
Use the library and college facilities normally available to faculty members; and
Attend all social and ceremonial functions of the College.
d) Professor Emeritus may be conferred on those faculty members who have served the
College for an extended period (usually twenty or more years) and have contributed signifi-
cantly to the mission of the College and its students.
Meritorious Service Award—This honor may be conferred to those individuals, includ-
ing those with faculty status, who have given distinguished service to the College and its stu-
Visiting Faculty—The President appoints these individuals at any rank for one-year
terms; they may be reappointed for additional one-year terms upon recommendation by the
College Council and the Provost. Visiting faculty members are not eligible for promotion or
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 21
IX. Faculty Assessment Instruments
A. Student Evaluations
The faculty (Residential College) or Class Representative (Graduate and Professional Stu-
dies) administer student evaluations of faculty in the last week of each course with an
enrollment of at least three students. The Faculty Secretary (Residential College) or Program
Director (Graduate and Professional Studies) provides forms used in the evaluation. To allow
meaningful student comments at least fifteen minutes of class time are allocated for complet-
ing the forms. The instructor or Class Representative passes out the forms and designates a
class member (or for Graduate and Professional Studies, the Class Representative) to collect
the completed forms, seal them in an envelope and deliver them to the office of the Provost
for analysis and filing. The Faculty Secretary (Residential College) or the Program Director
(Graduate and Professional Studies) returns the results of the evaluations to the faculty mem-
ber. In addition, copies are provided to the School Directors and Division Chairs and are filed
in faculty personnel files.
B. Peer Visitation
At least once every two years, each faculty member shall either 1) select and invite a faculty
colleague from within Tusculum College to conduct a class visit, or 2) submit to a selected
colleague a videotape of him or herself conducting a class. The observer will submit a written
statement evaluating the faculty member’s pedagogy/andragogy and if appropriate, offer
suggestions for improvement. The Faculty Affairs Committee will provide guidelines and
forms for the class visitation process. A copy of the observer’s report will be sent to the
School Director/Division Chair and to the Provost’s office for filing in the faculty member’s
personnel file. First year faculty members will be visited during the first semester by their
School Director or Division Chair, then once every two years as previously indicated. It is
recommended that adjunct faculty members be visited during the first course taught at the
College by Department Chair or Coordinator or his or her appointed full-time faculty mem-
ber and then once every two years thereafter.
C. Reevaluation of Instruments
Instruments of annual evaluation are reevaluated for effectiveness every four years. This re-
view is conducted by the Institutional Research Office, in conjunction with the Faculty Af-
X. Program Assessment
A. Evaluations of Academic Programs
Every program of study is to be reviewed once every five years by the Programs and Policies
Committee, with assistance from the Institutional Research Office. The College also may use
an external evaluator as part of the program review process.
B. Graduate Surveys
A survey of graduates is also used in the assessment of the effectiveness of instruction and
programs at Tusculum College. The survey is to be conducted annually but rotated among
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 22
programs. This survey is designed to trace the degree of success of the graduates and the ef-
fectiveness of instruction received at Tusculum. A survey is to be administered by the Institu-
tional Research Office in cooperation with the appropriate Department Chair. The results of
the survey are to be shared with the Programs and Policies Committee for inclusion in the
annual and five-year review of Programs of Study.
XI. Salary Policies and Procedures
Faculty salaries are determined annually on a basis of merit. Evaluations are based on the fol-
lowing general criteria: 1) demonstrated competence in teaching, active support of the mis-
sion of the College, 2) adherence to the professional responsibility statement, 3) a record of
continuing scholarship, 4) involvement in professional activities, and 5) demonstrated col-
legial behavior. Every effort is made to maintain faculty salaries at a level competitive with
those of comparable colleges and universities throughout the region.
The procedure for initiating salary increase recommendations begins with the School or Divi-
sion Directors, who formulate recommendations and forward to and review them with the
Provost. The Provost in turn forwards recommendations to the President, who in turn submits
his or her recommendations to the Board of Trustees for final approval. Each faculty member
provides an annual self-evaluation using established criteria on his or her work to the School
or Division Director for use in consideration of merit increase.
A. Cost of Living Increase
Depending upon budgetary resources, the Board of Trustees of the College may authorize an
―across the board‖ cost of living increase. In such cases, all faculty and staff receive an
B. Market Increase
When appropriate, increases in salary may be made for individual faculty members to main-
tain a salary level competitive with that of the current market. The recommendation is made
to the President or the Provost. The recommendation is made in conjunction with contribu-
tions from the Faculty Affairs Committee.
C. Merit Increase
As a rule, within the limits of the budget, it is the policy of the administration to recognize
individual achievement and job performance as a basis for salary increases. The work of an
individual is measured by: teaching competence and creativity; effective assistance to stu-
dents in worthwhile activities outside the classroom; administrative and committee work to
facilitate or improve the work of the College as a whole; by substantial scholarly achieve-
ments; by representing the College externally; and by outstanding community service.
D. Promotion Increase
Promotion in academic rank is usually accompanied by a salary increase of a fixed amount,
according to the rank involved. The amount of the promotion increase is as follows: Instruc-
tor to Assistant—$1,000; Assistant to Associate—$1,500; Associate to Professor—$2,000.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 23
E. Multiple Duties Pay Adjustment
It is the current policy of the College to give a stipend to those faculty members who hold
additional responsibilities (e.g., School or Division Director, Committee Chair, Faculty Ath-
F. Special Task Force/Work Group Stipend Award Procedures
Recommended Exemptions—This exemption’s purpose is to provide a guideline for
when applying for stipends is either not necessary or appropriate.
a) Grant/Foundation supported work—Faculty who have obtained grant funds that al-
low for the payment of stipends are not held to this procedure. The faculty administering the
funds as well as those receiving reimbursement from the grant funds are exempt in having to
obtain prior approval for the expenditure of said funds.
b) Standing faculty governance committees—Those faculty governance committees
working in group sessions during non-contract summer months are exempt from having to
apply for stipends; however, the committee chairs are to notify the Provost of their intent to
have on campus group work sessions and the possible number of those sessions. As a rule,
the stipend for group workdays is $100 per day.
Criteria for stipend eligibility
Only full-time faculty who are members of a working group or task force are eligible for
stipend support. The following criteria are the minimum requirements for eligibility:
a) The task force or work group must be formally charged to work over the summer by
one of the standing faculty governance committees or by either the Provost or the President.
b) The task force/work group must have an elected chair that is responsible for keeping
records of attendance and work completed. This information is to be communicated to the
parent committee chair.
c) The task force/work group must produce some specific product or documentation of
work before the subsequent fall semester.
d) Stipends will be awarded per day of group work. Work done individually, even if di-
rectly related to the tasks of the work group, is not eligible for stipend support.
Recommended Procedure—This procedure is simply a recommendation from which to
a) Once task force/work group or parent committee chair determines that summer work
is required, either chair should determine if the above minimum requirements of eligibility
b) The parent committee chair should communicate as soon as possible that the work
group/task force will be conducting group work sessions during the summer to both the Fa-
culty Affairs Committee Chair and the Provost.
c) A written description of the work group/task force’s purpose along with the names
of participating faculty should be submitted to both Faculty Affairs and the Provost. In addi-
tion, a written estimate of how many days the group will work should be submitted.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 24
d) In consultation with the Provost, Faculty Affairs will consider requests for stipends
by reviewing the purpose of the work, determining the fit with institutional development
priorities, and identifying the availability of financial resources.
e) The result of the application for stipends will then be communicated to the parent
f) To receive the stipend, each qualifying faculty member must initiate a request for
reimbursement. The request is then to be cosigned by the parent committee chair and then to
be directed to the Faculty Affairs Committee for final approval. After completing the re-
quest with the appropriate account number to be charged, the request is then sent to the
business office for completion.
g) The recommended guideline for payment is $100 per day with a cap of $500 per fa-
culty member per summer. (Cap per person per task force.)
XII. Faculty Leave
Tusculum College has long considered itself a ― teaching institution‖ where the first and most
important responsibility of Tusculum faculty is to one’s students and their learning. The
greater part of a faculty member’s time and energy is consequently devoted to one’s courses
and course-related activities. For courses to remain challenging and for faculty to remain cur-
rent, faculty must continually devote attention to their professional growth and ongoing de-
velopment. Scholarly, scientific, or creative work is properly perceived not as activity sepa-
rate from one’s teaching, but as an essential means to maintain the vitality of mind necessary
for challenging and effective teaching.
Continued professional growth of each faculty member is thus a matter of great interest to the
entire Tusculum College community. Faculty are recruited who are well-prepared in their
subject fields and knowledgeable about related fields, and who demonstrate clear promise of
being stimulating teachers, wise mentors and advisors, exemplary citizen role models and
positive contributors to campus life. Although the primary responsibility for fulfilling that
promise resides with the individual, institutional support is available in a number of forms.
These include the faculty workshops or conferences, competency and instructional work-
shops, program and faculty development funds for travel to professional meetings or for as-
sistance with tuition costs for those pursuing doctoral or other degrees and sabbatical leaves.
Task forces designed to develop or enhance courses or to enhance teaching skills are fre-
quently held during the summer. The Provost in conjunction with the Faculty Affairs Com-
mittee and Directors of the Learning and Warren W. Hobbie Centers provide guidance and
direction for these efforts. They individually and jointly disseminate information about pend-
ing conferences, study and travel programs, grant opportunities, and fellowships of potential
interest to faculty.
A. Sabbatical Leave
Description—As a means of encouraging professional and personal growth, Tusculum
College provides a sabbatical leave program for full-time faculty when financial resources
permit. Participation in sabbatical leave is therefore open to faculty with full-time teaching
responsibilities and to members of the professional library staff granted faculty rank. It is si-
milarly open to full-time instructional staff members of the residential college who do not
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 25
enjoy faculty rank, e.g., visiting lecturer, who have served the College for a significant pe-
riod. One qualifies for sabbatical leave after seven years of service at the College. Summer
school and other work do not figure in these computations. Every year of service performed
by non-faculty ranked instructional staff counts as half a year of service for purposes of qua-
lifying for a sabbatical leave. If the leave is not taken at the expected time, due to individual
preference or proposal of an unacceptable project, the postponement does not normally re-
duce the seven years of service required for a subsequent sabbatical. As an exception to the
usual seven-year requirement, persons with four years of service may apply for an ― early
sabbatical‖ to pursue a graduate degree; proportionate salary arrangements are made and the
customary obligations apply in those cases.
Purpose—The sabbatical program’s purpose is to enable faculty to prepare themselves
for enhanced service to the College and its students. The leave is intended to provide an ex-
tended period when faculty members, free of normal responsibilities, are able to concentrate
on one or more projects designed to advance professional effectiveness. The sabbatical is
properly viewed as an opportunity, not a right. The individual faculty member earns the right
to apply for leave, but the Faculty Affairs Committee bases granting of the leave on an as-
sessment of the proposed project and its potential benefits for the individual and the College.
For the length of leave and related salary arrangements, there are three options. First, there
are leaves granted for an entire academic year with two-thirds of base salary. Second, there
are leaves granted for half of an academic year with full salary. Third, there are unpaid leaves
granted for either half a year or a full year, funded by approved outside sources. In all three
cases, the faculty member will continue to receive the employee benefits currently available
to those not on leave.
Application—Application for sabbatical leave takes the form of a written proposal, stat-
ing the time of absence desired and describing in detail the project to be pursued. The pro-
posal must make clear how the project will contribute to one’s professional effectiveness and
the mission of the College, indicate the preparatory work to be completed before the leave
begins, explain the activities to be undertaken, specify the expected accomplishments to be
derived from the leave, and suggest the most appropriate way for assessing those accom-
plishments. Whenever feasible, a timetable or timeline for the various components of the
project should be included. The proposal is to be submitted to the Faculty Affairs Committee
Chair by November 1 preceding the academic year in which leave is desired. The Faculty
Affairs Committee will forward its recommendation concerning the proposed leave to the
Provost. Those whose projects the President approves are notified about March 1.
Obligations and Conditions—Acceptance of sabbatical leave entails several obligations
and conditions. These include:
a) Continued service to Tusculum College for not less than two years following com-
pletion of the leave. If for any reason faculty members should fail to honor this commit-
ment, they may be required to reimburse the College in full or in part for salary expenditures
relative to their leave.
b) Submission to the Faculty Affairs Committee, the Provost, and the President of a
written report on the project not later than six weeks past the start of the next semester fol-
lowing the sabbatical period. The report is to include a summary of activities and accom-
plishments, an outline of any work remaining to bring the project to conclusion, an assess-
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 26
ment of the value of the leave to oneself and the College, and any plans to modify one’s
courses or teaching because of the above.
c) Agreement to disseminate the results of the sabbatical to the wider Tusculum Col-
d) Agreement to pursue only the approved project and to refrain from any outside em-
ployment without explicit approval of the Faculty Affairs Committee in consultation with
the President and the Provost. Inasmuch as, while taking a sabbatical leave, faculty members
remain on salary from the College, acceptance of remuneration from another employer is
normally inappropriate and unacceptable. If some employment is a necessary part of one’s
project, that fact needs to be made clear in the sabbatical proposal. If such activity is likely
to require more than a very limited amount of time, or to provide income beyond fairly nar-
row limits, an unpaid leave of absence may be more suitable than a sabbatical. Even if li-
mited employment is approved, the level of remuneration may call for adjustment in the sal-
ary paid by the College.
B. Leave of Absence
As a means of addressing unforeseen circumstances, Tusculum College provides a leave pro-
gram for full-time faculty of the College when financial resources permit. Individual faculty
members sometimes come across unexpected circumstances, such as a major professional
opportunity, an illness or an emergency, which may justify an extended absence from the
College. For other circumstances, if the person is beyond the fourth year of service, he or she
may request a leave of absence with pay. The School or Division Director concerned should
be informed and the request submitted to the Faculty Affairs Committee Chair and Provost as
far as in advance as possible; they will forward their recommendations to the President of the
College either jointly or separately. All such leaves require the final approval of the Presi-
dent. It is institutional practice to approve faculty leaves, whether leaves of absence without
pay or sabbaticals, for no more than one year.
C. Family Leave for Faculty
See the Human Resources Manual chapter for the Federal Family and Medical Leave Act
XIII. Reassignment of Duties or Release Time
Class enrollments and other considerations may periodically require reassignment of faculty
to alternate service projects or duties. In such eventualities, the Provost may request that the
responsibilities of a faculty member be reallocated. Such requests will be coordinated with
the Provost and School or Division Directors and must generally involve opportunities for
significant or unusual service to the College. For example, faculty who find a Commons or
Core course canceled due to lack of enrollment will develop and conduct an alternate service
project in lieu of the course in consultation with the appropriate School or Division Director
and the Provost. If there is cancellation of a course taught by a leader of a School or Division,
the individual concerned will develop the alternate service project, with the Provost. In as
much as service projects may be of either immediate or long term value to the College, they
may consist of, but are limited to, the following activities: administrative duties (e.g., class
scheduling, preparation of strategic plan reports, etc.), grant writing, team teaching a course
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 27
with another instructor, programmatic studies or proposals bearing on majors and minors,
student recruitment activities, community service, and pedagogical research of value to the
Considering individual need, a full-time faculty member may apply to the Faculty Affairs
Committee for a leave without pay for a period normally not to exceed one block (or six
weeks for Professional Studies faculty) in a given academic year. The Faculty Affairs Com-
mittee will then make a recommendation to the Provost.
The Faculty Affairs Committee in coordination with the Provost may grant compassionate
leave with pay if extenuating circumstances prevent a faculty member from performing his or
her regularly assigned duties.
XIV. Operational Policies and Procedures
A. Daily Academic Hours
a) A minimum of 13.5 class hours are required for each semester hour of credit taught
within the block format, for a four credit course, this equates to 54 class hours. Normally,
this requirement is met by having classes meet for three hours per day, Monday through Fri-
b) Such classes can be scheduled at any time within the academic hours of 8:30 a.m. to
11:30 p.m. and 12:30 to 3:30 p.m. The 11:30 to 12:30 p.m. time block is reserved for stu-
dent clubs and organizations, and for various faculty committee meetings that take place
c) The only required class activities that may take place outside these academic hours
are 1) science labs that normally end by 4:00 p.m. and 2) extended field trips.
d) Any required class activities outside the normal times indicated above should be
noted on the syllabus distributed the first day of class so that students can make appropriate
arrangements with work and activity schedules to attend these extra, required activities.
e) Faculty members are required to hold classes the first and last days of each block
and the day before a holiday. The faculty member’s School or Division Director must ap-
prove any exceptions to this policy, in writing, before the block and syllabi must reflect any
exclusion. The faculty member is responsible for procuring approval from the School or Di-
vision Director and notifying the faculty secretary in writing.
Professional Studies—Each Professional Studies class is required to meet for 4 hours of
class each week with the instructor (normally 6:00 to 10:00 p.m.) and the instructor must as-
sign appropriate learning team assignments for an additional 4 hours each week. In the Ba-
chelor of Arts in Education program, cohorts do not have required learning team compo-
nents, and are required to meet 12 hours per week according to the class schedule. The class
members and the regional program chair must approve changes to the normal schedule for
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 28
XV. Academic Misconduct
Integrity is essential to the purpose of higher education and undergirds the relationships
among the College and the members of its community.
In keeping with the Mission of Tusculum College in Section I and the Faculty Rights and
Responsibilities in Section IV of this manual, faculty members are expected to demonstrate
professional ethical standards in the conduct in their fields and with students, colleagues, and
members of the broader community. Faculty members have the responsibility to demonstrate
intellectual honesty and to refrain from harassing or interfering with the work of colleagues.
While observing the stated regulations of the institution, faculty members maintain their right
to criticize and seek revision. Faculty members acknowledge academic debt and strive to be
objective in their professional judgment of colleagues. They avoid exploitation, harassment,
or discriminatory treatment of students. They respect the confidential nature of the relation-
ship between teacher and student.
a) The American Association of University Professors defines plagiarism as taking
over the ideas, methods, or written words of another without acknowledgement and with the
intention that they be credited as the work of the deceiver. Plagiarism injures both the true
author and the audience, and undermines the professional trust upon which the College and
broader society depend.
b) If there is a charge of plagiarism or academic misconduct, the policies of this hand-
book will apply, with special consideration for these precepts1:
In his or her own work the professor must scrupulously acknowledge every intel-
lectual debt—for ideas, methods, and expressions—by means appropriate to the form of
Any discovery of suspected plagiarism should be brought at once to the attention
of the affected parties and, as appropriate, to the profession at large through proper and effec-
tive channels—typically through reviews in or communications to scholarly journals.
Faculty members should work to ensure that their disciplines develop clear guide-
lines respecting plagiarism, appropriate to the discipline, and ensure that procedures are in
place to deal with violations to those guidelines. The gravity of a charge of plagiarism, by
whomever it is made, must not diminish the diligence exercised in determining whether the
accusation is valid. In all cases, the most scrupulous procedural fairness must be observed,
and penalties must be appropriate to the degree of the offense.
Faculty members must make clear the respective contributions of colleagues on a
collaborative project, and faculty members who have the guidance of students as their re-
sponsibility must exercise the greatest care not to appropriate a student’s ideas, research, or
presentation to the faculty member’s benefit. To do so is to abuse power and trust.
In dealing with graduate students, faculty members must demonstrate by precept
and example the necessity of rigorous honesty in the use of sources and of utter respect for
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 29
the work of others. The same expectations apply to the guidance of undergraduate students,
with a special obligation to acquaint students new to the world of higher education with it
standards and the means of ensuring intellectual honesty.
Charges of faculty member misconduct should be brought to the Faculty Affairs Commit-
tee. Violations could result in dismissal for cause (Section V.C.4). Appeals would follow the
process outlined in Section VI.C.3 for appeals of contract and promotion decisions.
XVI. Faculty Development
Faculty development funds are provided by the College to assist individual faculty members
with their professional development and to benefit the College in several ways. First, faculty
members will be knowledgeable about and respected in their disciplines. Second, faculty will
improve in teaching, advising, or other professional duties. Third, faculty will communicate
with other institutions and groups, providing information about Tusculum and receiving in-
formation that can be of benefit to the school.
Those with regular faculty appointments are eligible for funding.
Those with faculty rank are eligible, however, faculty members whose jobs are dependent
upon demonstration of professional development will have priority when funds are limited.
The following are not eligible for grants under these funds: a) athletic coaches who do
not have faculty status and teach no regularly scheduled courses; b) those with adjunct ap-
pointments; and c) full-time administrators (even if they hold faculty rank).
B. Activities Qualifying for Funding
The faculty member should determine whether program funds, grants, organizational funds,
etc. are available before requesting faculty development funds.
Attendance at conferences (conference fees, per diem, and travel) within the faculty
member’s academic discipline or contributing to development of teaching, competencies,
Commons, or service learning programs.
Taking courses that advance the faculty member’s knowledge of a relevant subject area.
Attendance at regional, national, and/or international meetings of professional boards,
planning groups, etc.
Travel to plan for field trips and courses off campus; travel as part of an exchange with a
colleague at another campus.
Other activities that contribute to individual faculty members’ expertise in their field
(purchase of equipment, supplies, books, etc.), assuming program funds are not available for
Travel with students (for field trips, study abroad, etc.) is funded through the Teaching
and Professional Growth Committee and should not be requested from faculty development
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 30
C. Amount of Funding Available to Each Faculty Member
The Teaching and Professional Growth Committee announces the maximum amount of fund-
ing for each faculty member at the beginning of each school year. The earlier in the fiscal
year the request is received, the more likely it is to receive funding under this account. Each
faculty member may request funds for different activities until his or her allotment is ex-
hausted or until the account has run out of funds. The entire Teaching and Professional
Growth Committee may approve requests for over the maximum. In these cases, the Teach-
ing and Professional Growth Committee will carefully consider how the activity will contri-
bute to the College and to the individual’s professional growth.
D. Responsibility for Faculty Development Funds
The Teaching and Professional Growth Committee is charged with distributing and moni-
toring faculty development funds.
The Teaching and Professional Growth Committee reports on the status of faculty devel-
opment periodically throughout the year. A report specifying who has been granted funding,
for what purpose, and the total spent and remaining is provided to the faculty at the faculty
meeting at the end of each year.
One member of the Committee, usually the Chair, responds to requests for funds. The
Committee has given advance approval for this person to approve all routine requests until
funds are exhausted.
If there is any question about a request (such as a possibly ineligible person; a request
over the allocation; a question about whether the activity contributes to faculty development;
the possibility of other more appropriate funding sources; etc.), the Committee member
brings the request to the full Committee for a determination.
Summary of Procedures— Because the College has limited funding for faculty devel-
opment, it is important to make full use of external grants. The Appalachian College Associa-
tion allocates an amount for travel grants each year, for which faculty members may be eligi-
ble. By asking the faculty to apply for Appalachian College Association grants at the same
time as faculty development funds, the College can increase the pool by the amount of Appa-
lachian College Association funding that is granted each year. This arrangement is also bene-
ficial to faculty members because they can receive faculty development funds without wait-
ing for a decision by the Appalachian College Association. If an Appalachian College Asso-
ciation grant is approved, the faculty member reimburses the faculty development fund as
a) Faculty development funds must be requested and approved before any expenditure.
If a request is made after the event, the request will only be considered at the end of the year
and if funds are still available. The last call for proposals for the fiscal year is May 15.
b) Faculty should submit three items: 1) the Faculty Development request form; 2) the
Appalachian College Association grant form, if applicable; and 3) a statement indicating
how the funding will contribute to the faculty member’s development and to the College’s
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 31
programs. (Forms are available from the Faculty Secretary; contact the Teaching and Pro-
fessional Growth Committee Chair with any questions.) The statement is used by Teaching
and Professional Growth Committee to evaluate the request and by the Vice President to
write a letter to the Appalachian College Association indicating institutional support of a
The Appalachian College Association grant form contains a blank asking for the
Amount not covered by ACA grant‖ in that
dollar amount of institutional support. Indicate, ―
The requester should specify whether an advance amount is needed. If no advance
is requested, funding will be provided on a reimbursement basis after the faculty member has
paid for a conference or other activity.
If the faculty member wants to have registration fees paid directly by the College,
he or she should specify this clearly when applying for funding.
c) The forms and the supporting statement are to be sent by campus mail to the Faculty
Affairs Committee, Box 5643, with appropriate attachments (conference brochure specify-
ing fees, etc.) The faculty member should keep a copy of all materials.
d) Upon receipt of the forms, the appropriate Faculty Affairs Committee member will
review the request. (Usually this is within a week; however, if forms are sent over a vacation
period or block break there may be a delay). If the request is approved:
A Faculty Affairs Committee member will complete the Faculty Affairs Commit-
tee section of the form and send the original to the Business Office. Copies will be sent to the
faculty member requesting funds and the Faculty Secretary. The Faculty Affairs Committee
will retain one copy for reporting/monitoring.
The Appalachian College Association request and supporting statement are re-
viewed for eligibility for Appalachian College Association funding. If the request is appro-
priate for an Appalachian College Association grant, the Appalachian College Association
request and statement are forwarded to the Provost, who will write a letter to forward to Ap-
palachian College Association with the request. Copies of the Appalachian College Associa-
tion request are sent to the applicant and retained by the Faculty Affairs Committee and the
Faculty workshops will be held annually. The Faculty Affairs Committee in consultation
with the Provost will determine the agenda and the location for these workshops. The agenda
for the workshop must be presented by the Faculty Affairs Committee to the faculty at the
last regular faculty meeting before the workshop. The agenda for the August workshop must
be distributed to the faculty at least one week before the workshop. In setting these agendas,
the Faculty Affairs Committee will consult with the other standing committees as well as the
Faculty Moderator. Attendance at these faculty workshops is expected of all faculty mem-
bers. Other workshops will be conducted periodically for faculty in each program. The agen-
da for the workshops will be developed as needed.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 32
XVIII. Syllabus Requirements
Each of the items enumerated below must be included in each course syllabus. As outlined
elsewhere in this manual, it is a professional obligation of each faculty member to submit syl-
labi for posting on Sakai on or before the first day of each block, including summer school.
Those in Graduate and Professional Studies should submit syllabi to the appropriate person-
nel. This is essential to satisfy the needs of students, transferring students, other institutions,
and accrediting agencies. Syllabi are required for special offerings and independent study
Block number (1-8; A-C in summer) or name and number of group (Professional Studies)
and dates of the course including year.
Instructor’s name and contact information such as office location and office hours, tele-
phone numbers, e-mail address, or mailing address (Professional Studies).
Course number, title, and verbatim catalog description—If not already included in your
course description, it is recommended that a brief philosophy statement be added.
Course prerequisites—Students not meeting stated prerequisites are allowed to enroll in
the course only with the signed permission of the instructor.
Listing of course goals and objectives—This may take the form of a statement such as ― at
the conclusion of this course, students will be able to.‖ (Note that for all Bachelor of Science
and Master’s courses, the standardized goals and objectives must be stated.)
Description of texts, if any, or other assigned readings, including supplemental texts and
Description of field experiences, course activities, study group assignments, and any oth-
er major assignments, including dates and grading criteria—Learning Team assignments in
Professional Studies must be assigned before each week’s class meeting and must be detailed
on the syllabus. These assignments should be used in determining the course grades and the
method used to determine Learning Team participation/grading should be included.
Listing of learning outcomes built into the course—This should include description of
how at least one of the Commons learning outcomes is integrated into the course. At the mas-
ter’s level, all advanced competencies should be addressed in each course.
Attendance policy—The College as a whole has a policy requiring student attendance at
every class session. Information about the specific policies applicable to a particular course
must be stated in the syllabus. The College policy for Residential and Professional Studies
attendance is described in the respective sections of the catalog.
Grading policy (including the standard grading scale for Professional Studies courses)—
This must be specific enough to allow students and outside evaluators to be able to recon-
struct how grades were determined. Both the apportionment of the grade among the various
course components, and the grading scale to be used should be included.
Listing of test dates.
Outline of course schedule.
Plagiarism policy (refer to the appropriate page in the current College Catalog).
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 33
XIX. Grievance Procedure
The intent is to provide an avenue by which personal and/or professional conflicts may be
resolved in an informal manner. This procedure in no way applies to or contradicts the estab-
lished formal procedures involving the more serious conflicts of dismissal, contract non-
renewal, non-reappointment, or termination as outlined in the Human Resources Manual.
Grievances are defined as situations in which one or more faculty colleagues feel unfairly
treated by, or have strong disagreements with, one another. We expect of each other a firm
commitment to the informal resolution of such disputes by the procedures herein established.
The grievance procedure has a maximum of three stages, but the grievance may be resolved
at any stage in the process. It is our collective hope that early resolutions will be the rule.
However, out of respect for all individuals seeking redress in painful situations, the grievance
procedure is to be carefully followed until the griever is satisfied with a decision and fails to
file an appeal, or the established process reaches its end in a decision by the President. In-
formation concerning a grievance is to be held in strictest confidence by all the parties in-
Step One—Normally, most concerns should be resolved at this level. Every attempt to
discuss problems and work out solutions informally must be made. It is suggested that, if
personal discussion is inadequate, the parties involved select an informal mediator with
whom the conflict can be discussed and resolved. If informal resolution is unsatisfactory, any
party involved may register a grievance with the Faculty Affairs Committee.
Step Two—The Faculty Affairs Committee will appoint a grievance task force consisting
of no more than five faculty members, including at least one member of the Faculty Affairs
Committee, who will function as the chair. Either party to the grievance may request the
presence of one member of the appointed task force. The charge to the task force is to me-
diate if possible. If mediation is not possible, the task force will recommend an action to the
Faculty Affairs Committee that will, after consultation with the Provost, take appropriate ac-
Step Three—If either party to the grievance is not satisfied with the action taken by the
Faculty Affairs Committee, an appeal may be filed within seven working days with the Pres-
ident who will issue a written, final, and binding decision.
XX. Sexual Harassment
See the Human Resources Manual for Sexual Harassment policy.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 34
XXI. Use of Alcohol and Illegal Drugs
The use of any alcoholic beverages by faculty members when driving students, or while
performing job-related responsibilities off-campus with students who have been required or
specifically invited to be present, is strictly prohibited.
Except when advance written approval is obtained from the President’s office, use of al-
coholic beverages by faculty members while on campus is prohibited.
In a foreign country, faculty members are obligated to abide by the laws of that country.
Where laws governing the use of alcoholic beverages are less strict than in the United States,
faculty members are urged to exercise caution and good judgment, particularly in situations
where they are directly responsible for the safety and well being of Tusculum College stu-
dents. In such situations, faculty members are ultimately liable for their actions.
The use of illegal drugs at any time is strictly prohibited.
Faculty members who violate any of these policies will be subject to dismissal.
See also the Human Resources Manual chapter for Drug and Alcohol-Free Workplace
XXII. Review and Revision
The Faculty Affairs Committee reviews the Tusculum College Faculty Handbook annually
for currency. Revisions to this handbook are recommended to the Board of Trustees at its
spring meeting by majority vote of the faculty. Requests for revisions should be submitted in
writing to the Faculty Affairs Committee by the end of Block 4.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 35
TUSCULUM COLLEGE FACULTY CONSTITUTION
Acknowledging the need to perpetuate the educational tradition of our college’s founders and to provide a liberal
arts education for civic character, we the faculty remain dedicated to perfecting the skills essential for the maintenance
of a democratic society, to honoring the noblest ideals of the college’s Judeo-Christian heritage, and, to these
ends, establish this constitution.
Article I. Functions and Powers
Section 1. Authority from the Board of Trustees
The Faculty is charged with developing educational programs in harmony with the Mission Statement of the
College. The Faculty will be organized and have authority and responsibilities as provided in its Constitution and
Faculty Handbook, both of which are subject to approval by the Board of Trustees upon recommendation of the
President. The Faculty’s general powers and duties relate to teaching, service, and scholarship. Specifically, the
Faculty has responsibility for students’ curricular activities by developing and implementing standards for all degree
programs offered at the College. In addition, the Faculty coordinates with the administration in developing and
delivering co-curricular programming designed to promote student success. The Faculty has responsibility for
assuring the competence of its members by developing and implementing faculty assessment to promote the success
of its members. The Faculty may make recommendations to the Provost and/or the President concerning any
matters of faculty and educational policy.
Bylaws of Tusculum College, May 16, 2009
Section 2. Responsibilities of the Faculty
In carrying out the responsibilities delegated by the Board of Trustees, the particular powers of the faculty
include, but are not limited to:
A. Recommending the courses and other requirements for established academic programs of the College
B. Making recommendations to the Board of Trustees regarding establishment or elimination of
C. Electing the members of standing committees
D. Ratifying or rejecting each standing committee’s choice to serve as its chair
E. Reviewing the actions of standing committees (only upon a vote of 25% of the total membership or one-
third of those present)
F. Acting on recommendations from the Faculty Affairs Committee regarding faculty status
G. Voting on awards
H. Electing the Faculty Moderator and Marshal
I. Recommending fitness of candidates for admission to the student body
J. Recommending criteria for fitness to remain in the student body
K. Approving a list of all those eligible for degrees prior to each commencement
L. Recommending amendments to the Faculty Bylaws at a regular or special meeting by majority vote
M. Recommending amendments to the Constitution following the procedure described in Article VII.
Article II. Membership, Voting, and Elections
Section 1. Membership
Throughout this document, the term faculty shall refer to both of the following categories of personnel:
A. Full-time personnel with faculty rank as determined by their letters of appointment
B. Individuals holding faculty status. Upon the recommendation of the Faculty Affairs
Committee at the fall workshop and subsequent approval of the faculty, faculty status may be granted. Before
being considered for faculty status, applicants must participate in the College’s academic program in one or more of
the following ways: teaching, advising, demonstrated academic leadership, scholarship, or service on governance
Normally, applicants for faculty status also hold a graduate degree.
Section 2. Voting
A. All members of the faculty, as defined in Section 1, shall have voting privileges.
B. Adjunct and visiting faculty are ex officio, non-voting members.
Section 3. Elections
Elections for committee membership, Faculty Moderator, Faculty Marshal, and any other applicable
positions that may be created, are held annually, under the timetable and procedures developed by the Faculty Affairs
Committee and published in the Bylaws. The faculty must be notified of open positions and nominees for those
positions one week before any elections. Faculty members must be allowed the right to make additional
nominations from the floor at the time of the election.
Article III. Officers
Section 1. Faculty Moderator
A. The Faculty Moderator must be a ranked faculty member whose primary responsibility is teaching. The
Moderator is elected annually and may serve two consecutive one-year terms.
B. Duties of the Moderator
1. Preside over all regular and special faculty meetings.
2. Review the minutes before their presentation for approval at subsequent meetings.
3. Maintain an accurate list of the faculty as defined in Art. II, Sect. 1, and establish and announce the
number of those eligible to vote who are present at the beginning of each faculty meeting.
4. Coordinate with the Faculty Affairs Committee in preparing the faculty for elections and in the
oversight of the election process as described in the Bylaws.
5. Prepare the agenda for faculty meetings and workshops in consultation with the chair of the Faculty
6. Serve as the official representative of the faculty to the Board of Trustees.
7. Represent the faculty at public occasions, as appropriate.
8. Serve as an ex officio, voting member of the College Council.
Section 2. Faculty Secretary
A. The Faculty Secretary is a staff member appointed by the Provost and reporting to both that
individual and the Faculty Moderator.
Faculty Constitution 2
B. Duties of the Faculty Secretary:
1. Attend all regular and special meetings of the faculty, the College Council, and standing
committees and record the minutes of those meetings.
2. Distribute minutes of meetings to the appropriate constituencies.
3. Distribute agendas to the appropriate constituencies in advance of meetings.
4. Distribute such other notices as may be requested by the Faculty Moderator or committee chairs.
5. Maintain the working archives of the minutes, extending back in time an interval determined in
collaboration with the College Archivist, after which time the minutes will be transferred to the College
6. Maintain an accurate list, categorized by rank or status, of the membership of the faculty.
7. Maintain an accurate list of the members of all committees and task forces. This list must
indicate the time at which each elected committee member’s term expires, and the member’s eligibility for re-
Section 3. Marshal
The Marshal of the faculty is elected annually to organize and lead the faculty on ceremonial occasions.
Section 4. Official Representation
The President represents the faculty on official and public occasions. The Faculty Moderator represents the
faculty to the Board of Trustees.
Article IV. Meetings
Section 1. Open Meetings
Any member of the Tusculum College community (faculty, staff, student or member of the Board of
Trustees) may attend any meeting of the faculty, its committees or task forces. They must exercise care not to vote
and shall be given voice as determined by the Moderator or chairperson. This right of attendance and participation
is not intended to preclude the right of the faculty, its committees or task forces, to meet in executive session for
reasons such as, but not limited to confidential matters which must be stated to all present but are at their sole
Section 2. Regular Meetings
The faculty will meet a minimum of twice per semester. The faculty assembly serves as a communication and
discussion forum for issues of concern to the well-being of Tusculum College. At regular meetings, the faculty
receives reports from standing committees and task forces. Agendas for meetings are prepared by the Faculty
Moderator in collaboration with the Faculty Affairs Committee, and distributed in advance to the membership.
The faculty may take action at meetings regarding any matters specifically enumerated or implied under Article I,
Functions and Powers.
Section 3. Special Meetings
Special meetings may be called by the Moderator or upon a signed petition from 25% of the
membership. The purpose for each special meeting must be designated at the time of its announcement.
Section 4. Quorum
A majority of the faculty, as defined in Art. II, Sect. 1, constitutes a quorum. Voting by proxy is not
Faculty Constitution 3
Section 5. “Side Porch” Meetings
From time to time, the President or the Provost, either at their own initiative, or at the request of the
College Council or one of the standing committees of the faculty, may call an informal meeting for the
purpose of exploring an issue(s) and moving toward consensus. Such meetings, which have become a
tradition at Tusculum College, continue to be called “side porch” meetings since they originally occurred on the side
porch of the President’s residence. By definition, no formal action may be taken at a side porch meeting.
Without the anxiety of premature action, members of the community may be more open in voicing their opinions.
The discussion and possible consensus reached may inform future official faculty or administrative action
with regard to the issue(s) discussed.
Article V. Organization
Section 1. Committee Policies
A. Standing committees are the major policy and decision-making bodies of the faculty and are
responsible to the faculty. They may organize themselves into subcommittees as appropriate. Actions of
standing committees, including organizing into subcommittees are subject to review by the faculty only if 25%
of the faculty membership or one-third of the quorum present at a faculty meeting vote for such a review.
Otherwise, action of the committees stands as action of the faculty.
B. Task forces may be formed by the standing committees or by the College Council pursuant to their
governance responsibilities. When a task force is formed, the specific charge and the timetable by which the work of
the task force must be accomplished should be clearly stated.
C. The Chair of each standing committee is responsible for calling meetings, establishing the agenda,
presiding at meetings, reviewing minutes prior to their distribution, and serving on the College Council.
D. Committee members are expected to attend meetings and to prepare themselves for participation in
School Directors are ineligible for election as committee chairs.
Section 2. Membership and Elections
A. Membership for each committee is specified in Article VI.
B. Elections for faculty positions on standing committees are held annually, following the voting
procedures and provisions for rotation and succession specified in the Bylaws.
C. Student members of committees are elected by the Student Government Association for one-year
terms and have voting rights on the committees to which they are elected, but may not be elected as Chair.
D. The President of the College is an ex officio, non-voting member of all committees.
E. No individual may serve on more than one standing committee at a time, except when serving in an ex officio
Article VI. Committees
Section 1. College Council
The purpose of the College Council is to coordinate the academic work of the College.
It consists of the School Directors, standing committee chairs, Faculty Moderator, Vice President of Extended
Education, Library Director, Associate Vice President of Academic Affairs, and the Provost, who serves as Chair.
The position of Associate Vice President of Academic Affairs is a nonvoting position. The Council meets in
regular session once per block and in special session at the call of the Chair or of 25% of the membership.
Faculty Constitution 4
A. Communication: Members will communicate issues and decisions from their respective
constituencies to the Council on a need-to-know basis and will report the substance of the deliberations of
the body to their constituencies. The purpose is to maintain open communication channels between members
of the administration, divisions, schools, committees, and the faculty at large; and, where appropriate, the
Board of Trustees.
B. Steering and Prioritizing: The Council shall refer issues of general concern to the appropriate
committee, recommend the creation of a task force to be appointed by that committee and/or create a task force
reporting directly to the Council. This prerogative of the Council is not to be exercised contrary to jurisdiction of
particular standing committees as stated in this constitution. The Council will set timelines for the completion of
tasks, will monitor the workloads of committees and will provide general advice on program and policy to
members of the administration, divisions, schools, committees, faculty at large; and the Board of Trustees as
C. Faculty Positions: The Council will receive and review requests for new/replacement faculty
positions and make recommendations to the Provost and the President.
D. Budget Advisory: The Council will provide input to the Provost, the Chief Financial Officer, and the
President regarding use of the College’s resources; specifically, the annual operating and capital budgets. It will be
responsible for ensuring that the nature of its advice and the results of all budgetary decisions are communicated
to the College community.
E. Review of Staff: The Council will consult with the President as a part of the performance evaluation of
College administrators. In reviewing the Provost, that individual is recused from the deliberations.
F. Coordination: The Council will advise the Provost and other relevant administrators on issues
relating to the College calendar. The Council will meet on an as-needed basis (but no less than once per
semester) with: the Vice President for Enrollment and Financial Aid, Vice President of Student Affairs, College
Chaplain, Director of the Library, Director of TRIO Programs, Athletic Director, Director of Career Counseling and
Academic Support Services, Director of the Center for Civic Advancement, and Director of the Warren W.
Hobbie Center for the Civic Arts for the purpose of communication concerning and deliberation about issues
of mutual interest.
Section 2. Faculty Affairs Committee
A. The committee shall consist of one elected faculty member from each of the Schools of Business and
Education, one from each of the three Divisions (Humanities and Fine Arts; Natural Science, Math and Computer
Science; and Social Sciences), the Provost who serves as an ex officio voting member. The elected members must be
ranked faculty with three or more years of service to the institution. Of these members, at least one must hold a five-
year contract. The faculty members of the committee have the right to caucus at any time to discuss issues of
faculty welfare. No student representative may serve on this committee. The Provost may not serve as chair. It
shall meet a minimum of once per block.
B. Responsibilities of the Faculty Affairs Committee:
1. Conduct all comprehensive faculty reviews as described in Section VIII of the Policies and
Procedures Manual. As necessary background for the performance of this task, it shall have access to the annual
evaluations of each faculty member conducted at the divisional or school level, as described in Section VII, D of the
Policies and Procedures Manual
2. Through the Chair, coordinate with the Faculty Moderator in preparing agendas for faculty
meetings and workshops
3. In coordination with the Faculty Moderator, oversee all faculty elections and propose changes to the
election procedures in the Bylaws, as appropriate
4. Work with the Provost, School Directors and to ensure the conduct of effective faculty searches
5. Receive reports from the Provost about interventions conducted in cases of faculty conflicts or with
respect to performance concerns of faculty members pertaining to routine matters such as a pattern of failure to
Faculty Constitution 5
6. Address all other issues of faculty welfare such as fringe benefits and insurance
7. Receives requests, evaluates and offers recommendations to the President for faculty promotion and
8. Receives requests for release time, leaves of absence, sabbaticals, and offers recommendations for
Section 3. Programs and Policies Committee
A. The Programs and Policies Committee consists of one faculty member from each of the Schools of
Business and Education and one from each of the three Divisions (Humanities and Fine Arts; Natural
Science, Math and Computer Science; and Social Sciences), one student representative, the Provost, the Library
Director, and the Associate Vice President of Academic Affairs. Nonvoting members will be the Library Director
and Associate Vice President of Academic Affairs. Its general charge is to supervise the coordination of the
Commons and Competency
programs and to oversee the general curriculum of the College. It will meet a minimum of once per block.
B. Responsibilities of the Programs and Policies Committee:
a) Appoint a coordinating faculty member for each Commons course or grouping of courses and
receive regular reports from each coordinator
b) Monitor the achievement of the goals set for the Commons as a whole
2. General Curricular and Program Review
a) Approve program additions, deletions and major changes (following a cost benefit analysis)
b) Add to and delete from the listing of courses offered by the College, including revisions in
descriptions of existing courses
c) Monitor and coordinate such advisory and accrediting committees as established by need
Section 4. Admissions and Standards Committee
A. The Admissions and Standards Committee shall consist of one elected faculty member from each of the
Schools of Business and Education, one from each of the three Divisions (Humanities and Fine Arts; Natural
Science, Math and Computer Science; and Social Sciences), one student representative, the Athletic Director, the
two Directors of Admissions (one for residential and one for graduate and professional studies), the Vice
President for Admissions and Financial Aid, the Provost, the Registrar, the Director of the TRIO programs or
designee, and a faculty member-at-large. The non-voting members include the Vice President for
Admissions and Financial Aid, the Provost, the Registrar, and the Director of the TRIO programs or
designee. The Committee will meet a minimum of once per block during the academic year and through the summer
months on an amended schedule.
B. Responsibilities of the Admissions and Standards Committee:
1. Set and monitor admissions standards
2. Review applications which are exceptions to those standards
3. Set retention standards
4. Consider all student appeals regarding academic matters (e.g. grades, probation, suspension)
5. Adjudicate all plagiarism cases and other cases of academic misconduct
Faculty Constitution 6
Section 5. The Graduate Committee
A. The Graduate Committee consists of two faculty members of the graduate faculty from each of the
Schools of Business and Education, one student representative, the Vice President for Distance Learning, the Provost,
and the Registrar. The Registrar will serve as an ex officio non-voting member. Its general charge
is to coordinate and supervise all activities concerning the Graduate and Professional Studies Programs.
B. Responsibilities of the Graduate Committee:
1. General Curricular and Program Review
a) Approve program additions, deletions, and major changes (following cost benefit analysis)
b) Add to and delete courses from the listing of courses offered by the College, including
revisions in descriptions of existing courses
c) Receive and review requests for new/replacement graduate faculty positions and make
recommendations to the Provost and the President
2. Set and monitor admission standards for the graduate and professional studies programs
3. Review applications that are exceptions to those standards
4. Set retention standards for the graduate and professional studies programs
5. Consider all student appeals regarding graduate and professional studies academic matters (e.g. grades,
6. Adjudicate all plagiarism cases and other cases of academic misconduct
Section 6. The Assessment Committee
A. The Assessment Committee consists of a member from the School of Business, School of Education, Humanities
Division, Natural Science, Mathematics, and Computer Science Division, Social Science Division, Director of General
Education, Information Literacy Librarian, and the Associate Vice President of Academic Affairs. Also, the Director of
Institutional Research will be a nonvoting member.
B. The responsibilities of the Assessment Committee:
1. Establish guidelines for the comprehensive review of academic programs, evaluate the results of the review process
and provide feedback
2. Coordinate the program review process and the program for assessing student learning
3. Provide support for achieving the goals of academic programs and for the improving student performance
4. Review, revise and update the process for reviewing academic programs and assessing student learning
5. Maintain records of comprehensive program reviews and of student learning assessment
6. Communicate progress in meeting the educational goals of the College to interested constituencies
Section 7. The Instructional Support Committee
A. The Instructional Support Committee consists of two faculty members elected at large, Director of Library or designee,
Librarian – At Large, Director of Information Systems or designee, and IT Representative – At Large.
B. The responsibilities of the Instructional Support Committee will be:
1. Coordinate training and development activities for strengthening the use of technology in the classroom
2. Coordinate training and development activities designed to enhance information literacy across campus
3. Establish a communication plan for matching training opportunities to interested constituencies
4. Provide recommendations for the allocation of IT and library resources
Section 8. The Teaching and Professional Growth Committee
A. The Teaching and Professional Growth Committee consists of a member from the School of Business, School of
Education, Humanities Division, Natural Science, Mathematics, and Computer Science Division, Social Science Division,
Director of Center for Global Studies, Associate Vice President of Academic Affairs, and Director of Teaching and Learning
B. The responsibilities of the Teaching and Professional Growth Committee will be:
1. Coordinate the allocation of faculty and student development and travel funds
2. Coordinate and review requests for sabbatical and other professional development-related leave
3. Review and provide feedback on sabbatical reports
4. Explore new opportunities for faculty scholarships and development
5. Establish a communication plan for matching development opportunities to interested constituencies
6. Implement internal faculty development, including coordination of faculty workshops
7. Review, revise, and update the process for allocation of faculty development funds
Section 9. The Tenure and Promotion Committee
A The Tenure and Promotion Committee consists of a member from the School of Business, School of Education,
Humanities Division, Natural Science, Mathematics, and Computer Science Division, Social Science Division, two tenured
faculty, and the Provost.
B. The responsibilities of the Tenure and Promotion Committee will be:
1. Development of guidelines for tenure and promotion
Article VII. Amendments
Proposed amendments shall be distributed in writing to the faculty for initial reading at a regular meeting
of the faculty and acted upon at the next regular meeting or at a special meeting called for that purpose. After
establishing that a quorum is present, a vote of two-thirds is required to ratify an amendment to the
F AC UL T Y B Y L A W S
Article I. Meetings
The following regulations apply to the conduct of faculty meetings:
1. The schedule of regular faculty meetings must be distributed no later than the Fall work-
shop before each academic year.
2. The agenda for faculty meetings is prepared by the Faculty Moderator in consultation with
the Chair of Faculty Affairs Committee (on behalf of that committee), and the Faculty Secre-
3. To be included on the agenda, items of faculty business must be presented in writing to
the Faculty Moderator and the Faculty Secretary no later than three business days before the
next Faculty meeting.
4. The agenda must be distributed to the faculty during the week before a particular meeting.
The agenda may be amended by majority vote at any time during a faculty meeting.
No meeting may begin until a quorum is present
Roberts’ Rules of Order, newly revised, governs faculty meetings except that specific
requirements of the Constitution, Bylaws or Policies and Procedures Manual take precedence
in the case of a conflict.
Article II. Elections
Section I. Procedures
The constitution establishes that faculty elections will be held annually, and that the Faculty
Affairs Committee in coordination with the Faculty Moderator is responsible for carrying out
the election procedures.
Faculty elections will take place each year during the regular Block 8 faculty meeting.
The Faculty Moderator, in consultation with the Faculty Affairs Committee and Faculty
Secretary, will prepare and distribute rosters of the membership of all standing committees,
designated terms of office for each member, and a listing of vacancies to be filled at the regu-
lar Block 8 faculty meeting.
At least two weeks before the Block 8 faculty meeting, School Directors will communi-
cate to the Faculty Secretary the nominee(s) from their respective schools for each vacancy.
At least one week before the Block 8 faculty meeting, the Faculty Secretary will distri-
bute to the faculty a listing of the nominees for each vacancy.
Any faculty member may make additional nominations from the floor at the Block 8
meeting, with the proviso that the required school representation on committees is main-
tained. Candidates so nominated have the right to accept or decline the nomination. Nomi-
nations from the floor may not be made for individuals who are not present at the meeting.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 46
At the Block 8 meeting, following the close of nominations, time must be allowed for
nominees to present their qualifications for the positions they are seeking and to receive
questions from the floor.
New terms of office for elected positions begin at the Fall workshop.
Section 2. Terms and Succession
The length of terms and succession limits for elected faculty positions are listed below:
a) Faculty Marshal ....................1 year, no limit on number of consecutive terms
b) Faculty Moderator ................1 year, may serve two consecutive terms
c) Standing Committee Member 2 years, may normally serve two consecutive terms
(see Section 4. Vacancies, for exception.)
The Chair of each committee will be elected by members of the committee at the first
committee meeting of each academic year pending the opportunity of the faculty (Constitu-
tion, Article I, Section 3, D) to review this election. A failure of the faculty to nullify a com-
mittee’s election of Chair by the first regular faculty meeting following such election will
constitute a confirmation of that election. Elected committee Chairs serve one-year terms as
Chair, and may serve as many consecutive terms as Chair as their eligibility for service on
that committee allows.
Section 3. Rotation
The Faculty Affairs Committee is responsible for establishing an orderly rotation in
committee membership. Specifically, the terms of no more than half the elected committee
members (or one more than half, in the case of an odd number) may expire in any one year.
Such a system of staggered terms will allow appropriate rotation in perpetuity.
In the event of the formation of a new committee, the Faculty Affairs Committee will se-
lect by lot half the elected committee members (or one more than half, in the case of an odd
number) to serve an initial one-year term to inaugurate the system of rotation.
Section 4. Mid-term Vacancies
Should a vacancy occur on any standing committee during the academic year a replacement
will be elected from the same school/division in which the vacancy occurred at the next regu-
lar faculty meeting. A faculty member elected to serve the unexpired term of a standing
committee member may be reelected twice to serve two subsequent terms if the unexpired
term was one year or less. If the unexpired term was more than one year, the replacement fa-
culty member may be re-elected to one term.
Section 5. Recall/Dismissal
In the event of non-performance of duties by a committee member, corrections will first be
attempted within the committee with the assistance of the appropriate division director. If
problems persist, a majority of the affected committee may petition the Faculty Moderator
for a recall election. A two-thirds majority of the quorum present is required for recall. A
member who misses three quarters of scheduled meetings within a semester for reasons not
approved by majority of the committee will be dismissed.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 47
Article III. Amendments
Proposed amendments shall be distributed in writing to the faculty for initial reading at a
regular meeting of the faculty and acted upon at the next regular meeting or at a special meet-
ing called for that purpose. A simple majority vote is required to ratify an amendment to the
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 48
TUSCULUM COLLEGE BY-LAWS
Article I. Statement of Purpose
The Purpose of Tusculum College (hereafter referred to as the ― College‖), a valid corporation
chartered and organized under the laws of the State of Tennessee, is to promote, maintain,
and conduct a college dedicated to the intellectual development of students who will be
committed to serve society by using their talent, experience, and education.
The development of intellectually well prepared, socially conscious students with a life-long
respect and thirst for knowledge is dependent on a highly qualified, motivated, socially con-
scious, and appropriately compensated faculty teaching in classes that encourage personal
attention and close relationships.
Through its affiliation with the Presbyterian Church (U.S.A.), the College also emphasizes an
environment for self-discovery, character enrichment through religious studies, and a sense
of responsibility to society, family, and God.
Further purposes of the College are to have and execute all powers and rights conferred by
the laws of Tennessee on corporations of similar kind and character.
Article II. Powers and Duties of the Board of Trustees
The Board of Trustees will have and exercise the corporate powers prescribed by law. The
Board of Trustees will function as the Board of Directors of the corporation. Its primary
function will be establishing policies for sound management of the College’s resources and
for its educational and financial processes. Additionally, the Board will have the power to
carry out any other functions that are permitted by these Bylaws or by the articles of the
Amended and Restated Charter of Incorporation of Tusculum College, dated the 10th day of
October, 1992, hereafter referred to as the ― Charter.‖ These powers include but are not li-
1. Determine and periodically review the corporate purposes and the Mission, Vision,
and Values Statements of the College;
2. Appoint the President of the College. In the event of a vacancy in the Office of the
President, or in the event of the President’s inability to fulfill duties, the Board may
appoint an Acting or Interim President and may appoint a special Presidential Search
Committee to submit nominations of candidates to the Board for the Office of the
3. Establish, review, and approve changes in the educational programs of the College;
4. Approve procedures regarding appointment, promotion, and dismissal of faculty
members and approve recommendations for promotion;
5. Approve such policies that protect academic freedom and contribute to the best possi-
ble environment for the faculty to teach, pursue their scholarship, and perform public
6. Approve institutional personnel and anti-discrimination policies bearing on appoint-
ment, promotion, and dismissal for all other categories of employees;
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 49
7. Elect the officers and members of the Board and remove them with or without cause.
8. Approve and authorize all earned and honorary degrees;
9. Approve and review the annual budget of the College;
10. Establish policy guidelines for protection of endowment through exercise of its fidu-
ciary responsibility, including borrowing against the endowment;
11. Approve major investments, investment policy, and all significant fundraising efforts;
12. Authorize the purchase, management, lease, or sale of all land, buildings, or major
equipment for use by the College; and, accordingly, authorize the disposition of same;
13. Authorize the construction of new buildings and major renovations of existing build-
14. Authorize any changes in tuition and fees within the College;
15. Authorize officers or agents of the College to accept gifts or bequests on behalf of the
16. Authorize the incurring of debts by the College and securing thereof by mortgage and
pledge of real and personal property, tangible and intangible;
Article III. Membership of the Board of Trustees
Section 1. The Board of Trustees will consist of a maximum of forty-five (45) members with
a minimum of twenty-one (21) members.
Section 2. The Board will consist of three classes, approximately equal in number, not to ex-
ceed 15 in one class. A class will serve for three years. The three classes will be staggered in
time with only one class standing for election at each Annual Meeting. The trustees of the
College will be elected by the Board of Trustees upon the recommendation of the Trusteeship
Section 3. The Trusteeship Committee may propose the required number of names for the
next class of Trustees at the Annual Meeting in the fall. The Trusteeship Committee may also
propose names to fill existing vacancies to other classes at the Annual Meeting anytime the
number of Trustees is less than 45.
Section 4. Trustees will serve for three-year terms that begin with election and end with the
conclusion of the Annual Meeting in the Fall and may succeed themselves in office, if nomi-
nated and elected.
Section 5. Subject to compliance with Tennessee and federal law, any Trustee may be re-
moved from office at any meeting of the Board of Trustees, in accordance with the following
Motion for removal to be brought by the Committee on Trusteeship with a simple ma-
jority of the committee carrying the motion to the full Board
Cause for removal may include, but not be limited to, one or more of the following:
o Failure to disclose a conflict of interest
o Significant lack of attendance as judged by the Committee on Trusteeship
o Failure to meet expectations of financial and/or service contributions
o Conduct unbecoming a representative of the College
o Misuse of position for personal, professional, or other advantage
o Other criteria deemed reasonable by the Board
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 50
Removal requires two-thirds majority of the Trustees currently in office
A Trustee, once removed, may appeal the process to the Executive Committee which has the
option to sustain the Board’s decision (in which case the decision is final) or to return the de-
cision to the full Board for another vote. Either Committee decision requires a simple major-
ity. If the decision is returned to the full Board, a two-thirds majority again is needed to re-
move the Trustee. The decision of the full Board at this stage is the final decision.
Section 6. Any vacancy on the Board of Trustees may be filled by the remaining Trustees
through a special election at any regular meeting of the Board by a vote of a majority of trus-
tees then in office. The Trusteeship Committee will propose candidate Trustees to fill said
Section 7. A trustee, upon recommendation of the Trusteeship Committee, may be elected by
a majority of the Board then in office as a Life Trustee. Life Trustees will be distinguished
members of the Board who have provided valuable service to the College. They will be en-
titled, for the balance of their lives, to be sent all reports and information sent to all other
members of the Board, will be invited to all Board meetings and Committee meetings of their
choice, and will be given the privileges of the floor, except the vote.
Article IV. Officers of the College
Section 1. The Officers of the College will be the Chair, Vice Chair, Secretary, and Treasurer
of the Board of Trustees, the President of the College, and such other officers as may be
deemed necessary. The Chair, Vice Chair, Secretary, and Treasurer will serve for terms of
one year or until their successors are elected. The President will serve at the pleasure of the
Board of Trustees. Unless a vacancy occurs at another time, elections for officers of the Col-
lege, except the President, will be held at the Annual Meeting of the Board in the fall. Those
elected will begin their term of office at the conclusion of said meeting. A vacancy in any
office, except that of the President, may be filled at any time by temporary appointment by
the Chair. The temporary appointee will serve in the office until the Trusteeship Committee
will nominate a Trustee to fill the vacant office, according to Article II, Section 7. The sub-
sequent election by the Board will occur no later than the next regularly scheduled meeting
of the Board.
Section 2. The Chair, Vice Chair, Secretary, and Treasurer will be members of the Board of
Section 3. The Board or Executive Committee may approve the appointment of other offic-
ers, such as Assistant Treasurer or an Assistant Secretary, upon recommendation of the Pres-
ident. Such officers will hold office at the discretion of the Board of Trustees and will be sub-
ject to removal by a vote of the Board of Trustees.
Article V. Powers and Duties of the Chair and Vice Chair
The Chair of the Board will preside at the meetings of the Board and will discharge the duties
that ordinarily pertain to that office. The Chair will have the right to vote on all questions,
will appoint all members of committees, and will have other powers and duties as the Board
may from time to time prescribe. The Chair will sign, with the President or Chief Academic
Officer, all diplomas and public citations issued in the name of the College and will execute,
with the Secretary attesting, all contracts and instruments authorized by authority of the
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 51
Board requiring his signature. In the absence or pleasure of the Chair, the Vice Chair will
perform the duties of the Chair and will have such other powers and duties as the Board may
from time to time prescribe. The Vice Chair may also be designated as a committee chair.
Article VI. Powers and Duties of the Secretary
The Secretary will have custody of the Seal of the College and will attest to and affix said
seal to such documents as required in the business of the College including, but not limited
to, deeds, bonds, mortgages, agreements, contracts, abstracts of resolutions, minutes, and By-
laws issued pursuant to the authority of the College. The Secretary will delegate affixing the
seal to diplomas, evidences of the award of degrees, transcripts, and certificates to the Col-
lege Registrar and to the Office of the President for such documents as may necessitate the
seal. The Secretary will keep a record of the appointments of all committees of the Board of
Trustees. The Secretary may delegate giving proper notice of all meetings of the Board of
Trustees to the President of the College.
The Secretary will keep, or cause to be kept, a record of the minutes of all meetings of the
Board of Trustees and each of its committees. Any of the duties or powers of the Secretary
may be delegated to an Assistant Secretary. The Secretary may be designated as a Commit-
Article VII. Powers and Duties of the Treasurer
The Treasurer will be responsible for carrying out the mandates of the Board of Trustees and
its Finance and Investment Committee in overseeing the financial resources of the College
including, but not limited to, cash, securities, stocks, bonds, and other property (personal or
real) owned by the College.
The Treasurer may, upon request of the Board of Trustees, furnish a bond, at the College’s
expense, for the faithful performance and discharge of these duties. The Treasurer will be
Chair of the Finance and Investment Committee. Any of the duties or powers of the Treasur-
er may be delegated to the Chief Financial Officer of the College except serving as the Chair
of the Finance and Investment Committee. To the extent the duties have been delegated by
the Treasurer to the Chief Financial Officer, the Treasurer is relieved of liability of same.
Article VIII. Powers and Duties of the President of the College
The President of the College will be the Chief Executive Officer of the College, and the offi-
cial adviser to and executive agent of the Board of Trustees and its Executive Committee.
The President will, as educational and administrative head of the College, exercise a general
superintendence over all the affairs of the institution and bring such matters to the attention
of the Board as are appropriate to keep the Board fully informed in meeting its policy-
making responsibilities. Furthermore, the President will have power, on behalf of the Trus-
tees, to perform all acts and execute all documents to make effective the actions of the Board,
or its Executive Committee, and except as otherwise provided in these Bylaws, will be its ex
officio member of all committees of the Board without power to vote. The President may ex-
ecute documents creating financial obligations of the College, the limits, if any, to be set by
the Executive Committee or the Board of Trustees as appropriate.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 52
The President will be an ex-officio member of the Board of Trustees without power to vote
and will not be counted as a member of the Board or any of its committees for determining a
Article IX. Powers and Duties of the Faculty
The Faculty is charged with developing educational programs in harmony with the Mis-
sion Statement of the College. The Faculty will be organized and have authority and respon-
sibilities as provided in its Constitution and Faculty Handbook, both of which are subject to
approval by the Board of Trustees upon recommendation of the President. The Faculty’s
general powers and duties relate to teaching, service, and scholarship. Specifically, the Fa-
culty has responsibility for students’ curricular activities by developing and implementing
standards for all degree programs offered at the College. In addition, the Faculty coordinates
with the administration in developing and delivering co-curricular programming designed to
promote student success. The Faculty has responsibility for assuring the competence of its
members by developing and implementing faculty assessment to promote the success of its
members. The Faculty may make recommendations to the Provost and/or the President con-
cerning any matters of faculty and educational policy.
Article X. Meetings
Section 1. The Annual Meeting of the Board of Trustees will be held in the fall on such date
and place as the Chair of the Board will determine.
Section 2. Two regular meetings will be held in addition to the Annual Meeting. One meet-
ing will be held in the winter and the other in the spring, or on such date and place as the
President and Chair of the Board will determine.
Section 3. Special meetings may be held at the call of any three Board members or the Presi-
dent; it will be the duty of the Chair or the Secretary to call such meetings setting forth the
objective of the meeting.
Section 4. Written notice of all meetings of the Board of Trustees will be sent by the Secre-
tary to each Trustee at least ten days before the date of the meeting. In the case of special
meetings, the notice will state the purpose of the meeting, and no business will be transacted
at any meeting that does not relate to the purpose stated.
Section 5. Whenever notice is required to be given under the provisions of statutes, or of the
Charter, or of these Bylaws, a waiver in writing signed by the persons entitled to said notice,
whether before or after the time stated therein, will be deemed equivalent thereto. Attendance
at any meeting by a Trustee will be conclusively deemed a waiver of such notice of that
meeting unless objection is made at the onset of such meeting to the failure to give proper
Section 6. A simple majority of the Trustees in office will be necessary and sufficient to con-
stitute a quorum for the transaction of business, and the act of a majority of the Trustees
present and voting at a duly called meeting of the Board or any committee will be the act of
the Board of Trustees or that committee, except as may be provided by statute, or by the
Charter, or by these Bylaws. In a meeting at which a duly constituted quorum has been de-
clared and during which a member or members must leave the meeting before the called vote
on an issue, the departing member(s) may leave an absentee vote with the chair. Said vote
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 53
shall be tallied and count toward the quorum count so long as the motion on which the vote is
taken is not altered subsequent to the casting of the absentee ballot(s).
Section 7. Participation by Telecommunications. Members of the Board of Trustees may par-
ticipate in a meeting using conference telephone or similar communication equipment, so
long as all members participating in the meeting can hear one another.
Section 8. Robert’s Rules of Order, newly revised, shall constitute the ruling authority in all
cases that are inconsistent with these Bylaws or any statute.
Section 9. An Executive Session of the Board may be scheduled as an integral component of
the printed agenda of the annual or regular meeting of the Board and/or may be called by any
member of the Board, said motion being duly seconded and approved by a simple majority of
the voting members then present. Except by special invitation to non-voting Board members
and any others, any voting members and Life Trustees of the Board will attend Executive
Sessions. The contents of the Executive Session will not be memorialized in minutes of the
annual or regular meetings.
Article XI. Action without Formal Meeting
Any action required or permitted to be taken by the Board of Trustees or by a committee the-
reof may be taken without a formal meeting. Such meetings will be conducted by any form
the Trustees will decide, including, but not limited to: mail voting, electronic voting, or tele-
communications, or any combination thereof. However, a quorum of the Board or a commit-
tee must participate, and a written agreement as to the form of the meeting as well as setting
forth the action so taken and signed by two-thirds of the members of the Board, or of a com-
mittee as the case may be, must be filed with the minutes of the proceedings of the Board and
of the Committee.
Article XII. Committees
Section 1. There will be the standing committees specified in this Article. Members of stand-
ing committees will be appointed by the Chair of the Board following the Annual Meeting of
the Board of Trustees. Except as provided in these Bylaws, the Chair of the Board and the
President of the College will be ex-officio members of all standing committees, and each
standing committee will include at least three additional trustees. Except where otherwise
provided in this article, additional members, including non-voting persons who are not on the
Board of Trustees, may be appointed. The Chair of each standing committee and a majority
of its members will be Trustees.
Section 2. The Board of Trustees may at any time discontinue any of its standing committees
for such time as may be determined, and the duties of any committee so discontinued will be
performed during such discontinuance by the Executive Committee.
Section 3. There may be special or ad hoc committees as the Board of Trustees, the Execu-
tive Committee or the Chair may from time to time establish for the discharge of particular
Section 4. The Chair of any committee, with the consent of the Chair of the Board, may re-
quest the President of the College to appoint a member of the administrative staff to serve as
non-voting liaison between the committee and the office of the President. The President will
designate such a person to perform that service. Such liaison person will assist the committee
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 54
in carrying out its duties. At the request of a committee chair, the President may invite one or
more members of the faculty, staff, or others to serve as non-voting members of said commit-
Section 5. Except as otherwise provided in this article, all standing committees will meet at
least two times annually. Standing committees may elect to have executive sessions, which
will be open only to members of the Board of Trustees and others by special invitation by the
Section 6. Each standing or ad hoc committee of the Board will review and recommend to
the Board programs that enable the College to carry out its Mission, Vision, and Values and
meet the goals of the College’s Strategic Plan.
Section 7. Written notice of all committee meetings of the Board will be sent to each com-
mittee member at least ten days before the date of the meeting.
Section 8. The staff liaison to each standing committee will prepare minutes of the meeting
noting, among other items, those present, absent, brief summaries of reports, brief summaries
of discussions, and action items. Said minutes will be sent to the Chair of the committee for
approval and subsequently sent promptly to all trustees before subsequent meetings. Content
of committee executive sessions will not be included in minutes of the committee meeting.
Section 9. Executive Committee
a) The Executive Committee will have a minimum of seven (7) members, all of
whom will be Trustees. The Chair of the Board of Trustees will be the Chair of the Executive
Committee. The Vice Chair of the Board, the Secretary, the Treasurer, and the Chair of each
committee of the Board will be members of the Executive Committee as will the immediate
past Chair of the Board. At-large members may be appointed by the Chair.
b) The Executive Committee will, between meetings of the Board, maintain general
supervision of the administration and property of the College. The Committee may not take
action inconsistent with any prior act of the Board, dissolve the corporation and surrender its
Charter, amend the Charter of the Corporation, award degrees, alter Bylaws, remove or ap-
point the President of the College, or take any action that has been reserved for a majority of
the Board. The Executive Committee may act on behalf of the full Board in emergencies or
as empowered to do so by the full Board. The Committee will serve as a point of contact be-
tween the Board and the President and administration and will ensure that the Board fulfills
its responsibilities. It will oversee the Strategic Plan and the institutional planning process to
ensure the continuous improvement of programs and support services by monitoring progress
toward goals and objectives and by being provided with progress reports on the status of any
pending issues, including accreditation. The Committee will periodically review the Tuscu-
lum College Mission, Vision, and Values Statements to maintain congruence with the actual
operating procedures and to reflect new growth and development of the College.
c) The Executive Committee will charge a Sub-Committee on the Presidency with
the annual review of the President's performance and will comment to the Executive Com-
mittee regarding the President's effectiveness, meeting established performance objectives,
and other matters related to the well being of the President and the President’s family. The
Sub-Committee will also make a recommendation to the Executive Committee regarding the
d) The Executive Committee also will develop procedures to ensure compliance with
the Board’s Conflicts of Interest policy as contained in these Bylaws.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 55
e) The Executive Committee will meet at least three times a year. Special meetings
will be called on the written request of the Chair or at least three of its members.
f) The Executive Committee will approve changes to the Bylaws when such pro-
posed changes are submitted to it by the Trusteeship Committee before being submitted to
the full Board.
Section 10. Academic Affairs Committee
The Academic Affairs Committee, in conjunction with the President, is charged with ensur-
ing that faculty policies complement academic priorities and that the academic program is
consistent with the institutional mission, vision, values, and strategies. The Committee will
seek to ensure that the academic budget reflects the institution’s academic priorities and that
the institution's academic programs are appropriate for its students. The Committee will fur-
ther ensure that assessment criteria outlined in the Institutional Effectiveness Plan are re-
viewed on an annual basis as required for accreditation purposes to assess the effectiveness
of its academic programs, including monitoring measures of student success and retention.
The Committee will approve and recommend to the Board the Faculty Handbook that details
matters affecting the faculty, including but not limited to salary, retirement, and other poli-
cies and benefits and recommend faculty candidates to the full Board, for promotion, desig-
nation of special status, such as for distinguished service and occupying an endowed chair. It
will advise the Finance and Investment Committee of the specifications and requirements for
financing the academic programs. The Committee will make recommendations to the full
Board for all earned degrees upon recommendation of the faculty and for all honorary de-
grees according to established policy.
Section 11. Athletic Committee
The Athletic Committee will make recommendations to the Board of Trustees on policy mat-
ters that deal with the athletic program of the College. The policy matters may include but
are not limited to: conference affiliation, sports sponsorships and funding, facility require-
ments, and compliance with NCAA rules and regulations through periodic review of the in-
stitutional oversight procedures. Such recommendations are intended to enhance the Col-
lege’s desire to exhibit continuous improvement in the areas of competitive results, academic
achievement, institutional integrity, facilities, and public recognition.
Section 12. Audit Committee
The Audit Committee will consist of five (5) members of the Board to be appointed by the
Chair. The Chair, the Vice Chair, the President, and the Chair of the Finance and Investment
Committee will not be members of the Audit Committee but may upon invitation of the
Committee attend any meeting. Meetings will be held at the call of the Chair of the Commit-
tee or the Chair of the Board.
The Committee will recommend to the Board the selection of independent accountants to
perform the annual audit and meet with the auditors before the process begins to review the
general scope and procedures for the audit and to discuss areas where the Committee may
desire special emphasis. Upon completion of the audit, the Committee will again meet with
the auditors to review the financial statements, their report on the adequacy of internal con-
trols, and other findings. It also will review the auditor’s management letter. Following the
post-audit review, it will present the audit report and management letter to the Board.
The Committee will also review the IRS Form 990 and related attachments, the IRS 403
(b) filings as necessary and any new requirements created by new accounting pronounce-
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 56
ments, such as (SOP 117-1) and the Uniform Prudent Management of Institutional Funds Act
(UPMIFA). The Committee will present the reports and enhanced disclosures to the Board.
Section 13. Buildings and Grounds Committee
The Buildings & Grounds Committee will determine the adequacy, condition, and use of ex-
isting physical plant facilities of the College. The Committee will also create a physical facil-
ities policy for the institution, review renewal or replacement decisions, make recommenda-
tions to the Finance and Investment Committee regarding financing for annual maintenance
and operations, plant renewal, and plant adaptation, and review the annual operating and cap-
ital budgets related to buildings and grounds. The Committee will review and analyze main-
tenance and operations of the physical facilities of the institution and review and analyze pol-
icies relating to physical facilities. The Committee will be responsible for the annual review
of the Tusculum College Campus Master Plan and for making recommendations to the
Finance and Investment Committee regarding planned improvements, acquisition and dis-
posal of real property, including plans and cost estimates for new facilities.
Section 14. Enrollment Committee
The Enrollment Committee will formulate long- and short-range enrollment goals for the
College. It will review and recommend all proposed enrollment plans as well as policies per-
taining to recruitment, admission, retention, and institutional aid and make reports and rec-
ommendations to the Board of Trustees as may be required. The Committee will advise the
Finance and Investment Committee on recommended tuition and fee schedules.
Section 15. Finance and Investment Committee
The Finance and Investment Committee will monitor the institution's overall financial condi-
tion. The Committee will oversee annual and long-range operating budgets to ensure that
they reflect the priorities in the College’s Strategic Plan. The Committee will annually re-
ceive a budget from the administration to submit to the Board for consideration and approval
and will review major financial transactions not included in the budget and submit proposed
variances, with recommendations, to the Board or Executive Committee. The Committee will
submit capital budgets to the full Board for approval. The Committee will ensure that accu-
rate and complete financial records are maintained and that timely and accurate information
is presented to the Board. The Committee will review and recommend approval of plans and
cost estimates for new facilities and major renovations as recommended by the Buildings and
Grounds Committee, report changes in investments to the Board, and may employ invest-
ment counsel and delegate authority to purchase or sell securities. The Committee will main-
tain communication with the full Board and advise the Board regarding matters in its area of
The Committee will recommend investment policies, manage asset classes, review expenses,
oversee accounting and financial reporting, and monitor proxy voting. The Committee will
monitor the investments of the College, including all fund balances and endowment accounts.
The Committee will recommend tuition and fee schedules to the Board.
Section 16. Institutional Advancement Committee
The Institutional Advancement Committee will review development, fund-raising, alumni,
parent, and public relations programs. The Committee will create within the Board an aware-
ness of the importance of private giving, set goals for trustee giving, and actively engage in
trustee solicitation. The Committee will assess progress toward meeting fundraising goals
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 57
and participate in the development process. The Committee will examine development and
private giving trends and analyze their implications for the future.
The Committee will establish fund-raising policies related, but not necessarily limited to, real
estate, deferred gifts, donor recognition, naming opportunities, receiving gifts, stewardship,
and unacceptable gifts. The Committee will recommend capital campaigns to the Executive
Committee and the Board.
Section 17. Student and Religious Life Committee
The Student and Religious Life Committee will represent students' interests in the Board's
policy-making activities and promote the campus as a community. It will oversee and ensure
that there is continuous improvement of programs and support services to maximize student
satisfaction with collegial life and thereby increase student retention.
The Committee will also strive to maintain and strengthen the relationship between the Col-
lege and the Presbyterian Church (U.S.A.) and the Holston Presbytery. It will review periodi-
cally the College's covenant with the Synod of Living Waters, Holston Presbytery, and the
Presbytery of East Tennessee.
Section 18. Trusteeship Committee
The Trusteeship Committee will present to the Board of Trustees nominations for the offices
of Chair, Vice Chair, Secretary, and Treasurer and for Trustees to be elected by the Board.
The Committee will furnish information relating to the background and qualifications of all
such nominees at least ten days before the Board meeting at which an election is to take
place. Potential trustees will be personally visited by members of the Trusteeship Committee
regarding trustee expectations. The Committee will develop and administer a program of
orientation of newly elected Trustees and conduct a yearly evaluation of all Trustees. The
Committee will also, subject to the requirements as set forth in these Bylaws, nominate Life
Trustees. It will report to the Board at the Annual Meeting and otherwise as circumstances
The Trusteeship Committee will review and propose changes in the Bylaws to the Board or
to the Executive Committee.
The Trusteeship Committee will develop orientation and reaffirmation procedures to assure
that Trustees will signify agreement to the Statement of Purpose of the College and that they
will be dedicated to serve faithfully the objectives of the College within its community and
among its constituents.
Article XIII. Conflicts of Interest
A Trustee will be considered to have a conflict of interest if:
a) Such Trustee has existing or potential financial or other interests that impair or might
reasonably appear to impair such member’s independent, unbiased judgment in the discharge
of the Trustee’s responsibilities to the College, or
b) Such Trustee is aware that a member of the Trustee’s family (which for purposes of
this paragraph shall be a spouse, parents, siblings, children, and any other relative if the latter
reside in the same household as the Trustee), or any organization in which Trustee (or mem-
ber of his or her family) is an officer, director, employee, stockholder, has such existing or
potential financial or other interests.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 58
All Trustees, including Life Trustees, will disclose to the Board any possible conflict of in-
terest at the earliest practicable time. No Trustee will vote or comment on any matter, under
consideration at a Board or committee meeting, in which such Trustee has a conflict of inter-
est. The minutes of said meeting will reflect that a disclosure was made and that the Trustee
having a conflict of interest abstained from voting. Any Trustee who is uncertain whether a
conflict of interest may exist in any matter may request the Board or an ad hoc committee to
resolve the questions by majority vote.
At the time of the Annual Meeting of the Board, a conflict of interest disclosure form is to be
signed by each Trustee in attendance and mailed to those not in attendance.
Article XIV. Discrimination Prohibited
Tusculum College does not discriminate on the basis of race, color, sex, religion, national or
ethnic origin, physical handicap, age, or marital status in admissions, in awarding financial
aid, in employment, election of trustees, or in any other aspect of academic or campus life.
Article XV. Indemnification of Trustees and Officers
Section 1. The College shall indemnify any person from liability and costs of defense, in-
cluding reasonable attorney fees, arising out of such person’s service as a Trustee or officer
of the College fully allowable by law. The Board of Trustees is hereby empowered, by a ma-
jority vote of a quorum of disinterested trustees, to enter into a contract to indemnify any
trustee or officer of the College with respect to any proceedings arising from any act or omis-
sion, whether occurring before or after the execution of such contract.
Section 2. No amendment or repeal of this Article will have any effect on the rights provided
under this Article with respect to any act or omission occurring before such amendment or
Section 3. The College will promptly take all such actions, and make all such determinations,
as will be necessary or appropriate to comply with its obligation to make any indemnity un-
der this Article and shall promptly pay or reimburse all reasonable expenses incurred by any
such trustees or officers of the College in connection with such actions and determinations or
proceedings of any kind arising therefrom.
Article XVI. Review and Amendment of Bylaws
Section 1. These Bylaws may be amended or repealed at any regular or special meeting of
the Board by a two-thirds vote of the Trustees present, provided a majority of the Trustees
will be present and participating in the meeting, approval of the proposed change(s) by the
Executive Committee or at a previous Board meeting having occurred and at least ten (10)
days notice of the proposed amendment(s) having been given to all Trustees before the final
action thereon shall be taken.
Section 2. Before each Annual Meeting of the Board of Trustees, the Trusteeship Committee
will review these Bylaws and suggest any necessary changes thereto.
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 59
T US C U L U M C OL L E G E H U M A N R E S O UR CE S P OL I CY
5.06 I N T E L L E C T U A L P R O PE RT Y
Board Approval: 5/2008. Effective: 6/1/2008
Tusculum College, like other universities and colleges, has endeavored to create an academic
and community environment conducive to the provision of public service and the creation of
new information through the development by faculty and learners of many types of Intellec-
tual Property (IP).
In the words of the Commission on Colleges of the Southern Association of Colleges and
Schools, it clearly demonstrates basis and procedures ― concerning ownership of materials,
compensation, copyright issues, and the use of revenue derived from the creation and produc-
tion of all intellectual property.‖
This policy applies to all employees, students, independent contractors, and consultants.
Ownership and Control Principle
1. According to international treaties and pertinent federal statutes, IP is divided into two
major categories: industrial or patent and copyright. In general, these products and ideas of
human genius ― be bought, sold, transferred, assigned, or licensed.‖ Each was authored or
created and is owned by someone or some group controlling its rights. As such, these assets
may be eligible for such legal protection as copyright or patent and could be controlled by
2. Ownership and control of IP in higher education is diverse, with different emphasis based
upon institutional size, mission, external collaborations, and local interest. A common pre-
mise running through all IP policies and the basic intention of the College is to provide en-
couragement for ― faculty, staff, and students to produce works broadly defined‖ as IP. Other
common themes included a general desire for society to enjoy useful writings, artwork, or
inventions as well as the protection of the Creators of works and the colleges where they
3. A determination of ownership and control in colleges and universities is most often based
upon the level of contribution(s) of the parties to the creation of the work or item. College IP
meant to reverse the traditional ownership by the Creator of, for example, a
policies are not ―
poem, a book, or a painting.‖ Instead, they may or may not choose to enter a claim of owner-
ship of IP based upon the employment of Substantial College Resources (SCR) in its crea-
Ownership and Control Procedures
It is the general policy of Tusculum College that, with certain exceptions here noted, Intellec-
tual Property remains the property of its Creator or owner. That in particular so its faculty,
staff, students may be encouraged to engage in those activities of the mind or hand that may
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 60
result in original works of benefit to society within the classroom and without, to that end,
four categories of ownership have been established: Creator Ownership; Creator Ownership
with College Interest; Creator Ownership with College and/or Outside Party Interest; and
a) Creator Ownership: If no use or nominal use of Normal College Resources (NCR) was
employed in the development or creation of an IP, all income derived from the Creator re-
tains the IP. No prior disclosure is required. If upon its completion the medium so lends itself
without expense of reproduction, the Creator will provide upon request the College with one
free copy of the IP. Except where the Creator may be required by contract to assign IP rights
to a third party, e.g., a publisher, a non-exclusive, royalty-free license for use of the IP in fur-
therance of the College academic mission may also be provided at the discretion of the Crea-
tor. Examples: a book for the library, an art print for the gallery collection.
b) Creator Ownership with College Interest: If the College has granted prior written ap-
proval for use of Substantial College Resources (SCR), ownership of IP is vested in the Crea-
tor. Additionally, if an IP created with the use of SCR is awarded a patent or copyright, the
College must receive a non-exclusive, royalty-free right to use the patent, publish, or disse-
minate the material.
1. Applications for patents and copyright have specific legal requirements and involve
cost. In those cases where it is anticipated from the beginning that such protection will be
sought employing any part of SCR, the Creators must disclose the conception of the IP to
the College through the Provost in writing when the written request for the use of Sub-
stantial College Resources is made. The College has 90 days from notification of discov-
ery by the creator to assert any interest in the IP.
2. Income derived from an IP created with the use of SCR is shared between the Creator
and the College per this scale:
3. No College funds cover development cost, but SCR are employed, any income or
royalties will be divided: Creator, 90%, College, 10%.
4. College funds pay all development costs, any income or royalties will be divided:
Creator, 50%, College, 50%.
5. College funds pay for part of development costs; royalty distribution will be negotiated
on a case-by-case basis between the Creator and the College (Provost) before the award
of development funds.
6. When Federal grants or state funding covers development costs, both the College and
the Creator will be bound by revenue-sharing terms to be negotiated by the Creator
and/or, if appropriate, the College, with the funder before creation of the IP.
c) Creator Ownership with College Interest and/or Outside Party Interest
1. Outside funding may be employed with SCR in the creation of an IP. In such a case,
the Creator must not only notify the Provost of discovery and funding arrangement, but
the College’s Office of Advancement. The College’s Office of Advancement and the
Provost must review and approve in writing all agreements between the Creator and any
governmental or non-governmental outside party. Also, all grants requested through the
College must be approved and signed by the President. Contract agreements with outside
parties must specify: (a) cost and revenue sharing arrangements; and (b) the manner in
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 61
which the outside party will safeguard College proprietary information. If government
funding or support covers the creation of an IP under this section, a grant agreement be-
tween the parties will govern all aspects of the IP process before and after creation.
2. Tangible Research Property (TRP) is most often created as an offshoot of something
else and is subject to the terms (ownership or otherwise) of grants, arrangements, or con-
tracts under which it was produced. TRP is treated as IP for the purposes of this policy.
d. College Ownership: Tusculum College asserts exclusive ownership of IP under three cir-
cumstances: Work for Hire; Cooperative work; and Negotiated IP transfer. Although it will
retain such ownership, it may choose to transfer or otherwise assign its ownership in the IP,
in whole or in part, to one or more other parties.
1. Work for Hire (WFH)—Commissioned or other works specifically assigned to be un-
dertaken for the College are always ― works for hire‖ (WFH). Such IP is authorized by the
College, is created by students, faculty, staff, administration, independent contractors, or
consultants. It is prepared as a part of full-time or part-time employment duties, and is
supervised by some person or committee in the College organizational chain from Board
of Trustee Chairman down. Work produced by students is not considered WFH if com-
pleted as part of faculty-supervised or independent research or coursework.
2. Cooperative Work—Cooperative work is produced with the use of Substantial College
Resources (SCR) per a written agreement negotiated in advance. Such work has no ex-
pectation of income or royalty split.
3. Negotiated IP Transfer (NIT) —A Negotiated IP transfer (NIT) results when a creator
with ownership in an IP voluntarily transfers his or her rights, in whole or in part, to the
College. Such a NIT must take the form of a written document signed by the Creator and
II. Ownership and Control Administration
1. The Office of the Provost will control routine administration of this policy. The Provost
will interpret and apply the provisions and terms of the IP policy, subject to the review and
approval of the President. The President or the President’s designee will determine the man-
ner in which marketing, revenue, and other non-creative aspects of IP are handled. Use of
Tusculum name and logo: According to the Tusculum College policy (see Policy 5.10 Con-
flict of Interest), Creators may employ the College name to introduce themselves only. Logos
and other symbols and other trademarks must be used according to established policy. The
Office of Public Relations must approve all use of College logos and symbols in advance. In
no case may Creators employ the Tusculum name or its trademarks to imply College en-
Creator ownership‖ above.
dorsement of or responsibility for IP created under section ―
2. Intellectual Property (IP) Review—As the Tusculum College IP policy affects many con-
stituencies; it should be reviewed annually and updated. An IP subcommittee of the College
Council, comprised not only of faculty but of staff and students as well, should be constituted
under a College Council Chair and appointed by that body to make recommendations to it
and, by its vote, to the Provost for changes or amendments. The faculty and Board of Trus-
tees must also approve any proposed changes in the IP Policy.
3. Dispute Resolutions—Disputes over interpretation or application of the Tusculum Col-
lege IP policy should be resolved through the College’s grievance policy (see Policy 5.10
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 62
III. Ownership and Control Revenue Use
1. For purposes of this policy, ― revenue‖ includes all monetary proceeds received by the
College from all considerations concerning the commercialization, transfer, licensing, or oth-
er exploitation of its owned IP. Without limitation, such revenue may include royalties, sales
proceeds, and a variety of different fees (e.g., maintenance, option, transfer).
2. Non-cash consideration (e.g., stock) for, say, an IP licensing, may also be accepted and is
considered revenue. At its discretion, the College may convert at some point non-cash con-
siderations into cash.
3. Ownership and Control Revenue Distribution: When revenue is received by the College
from an IP, it will deduct its expenses or obligations assumed in the pursuit of patent or copy-
right, marketing, licensing or otherwise administering the IP. Anything remaining will be de-
clared ― proceeds‖ and will be distributed in accordance with above sections ― Creator
ownership with College interest‖ or ― Creator ownership with College interest and/or outside
Intellectual Property: Traditionally, IP, according to the World International Property Or-
ganization, refers ― creations of the mind: inventions, literary and artistic works, and sym-
bols, names, images, and designs used in commerce.‖ In this document, IP includes inven-
tions, copyrighted original works, tangible research property, and trademarked materials cen-
tered uniquely upon the inspiration of ― creators‖ associated with Tusculum College. Such
conception may or may not take the form of a disclosed work for hire. We ascribe the follow-
ing definitions to various units of IP:
1. Creator: Refers to an individual or group of individuals who make, conceive, reduce to
practice, author, or otherwise make a substantive intellectual contribution to the creation of
Intellectual Property. Creators include faculty, staff, students, administrators, those working
under College contract, or the College working in collaboration with off site associates, phys-
ical or corporate. ―Creator‖ includes the definition of ― inventor‖ used in U.S. patent law and
the definition of ―author‖ used in the U.S. Copyright Act.
2. Invention and Patent: Legally, an invention is any new and useful process, machine,
manufacture, or composition of matter that is novel, non-obvious, and useful. It may include
such devices or software not eligible under the category of copyrighted original works. A pa-
tent is a government-granted, fixed-period exclusive right awarded to an inventor or his as-
signee for public disclosure of the details of an invention. During the fixed period, the patent
excludes others from manufacturing, employing, or marketing the invention.
3. Copyrighted Original Works: A copyright, like a patent, is a fixed-length government
protection, in this case for an original literary or artistic work. Under U.S. copyright law,
copyright subsists ― original works of authorship‖ and it can be fixed in any tangible me-
dium of expression. From the medium, the work may then be ― perceived, reproduced, or oth-
erwise communicated‖ with or without the use of machine or device. These works include,
but are not limited to traditional academic works or commissioned works:
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 63
a. Traditional academic copyrightable works are a subset of copyrightable works
created independently and at the Creator’s initiative for traditional academic purposes. Ex-
amples include class notes, books and texts, theses and dissertations, courseware or lesson
ware, articles, poems, musical works, dramatic works including any accompanying music,
pantomimes and choreographic works, pictorial, graphic and sculptural works, motion pic-
ture and other audio visual works, sound recordings, or other works of artistic imagination
that are not created as an institutional initiative.
b. Commissioned works are those works created as an institutional initiative.
4. Tangible Research Property (TRP): Tangible (or corporeal) items produced during re-
search projects. TRP includes such items as: biological materials, engineering drawings,
computer software, integrated circuit chips, specialized computer databases, prototype devic-
es, circuit diagrams, and equipment. Individual items of TRP may be associated with copy-
rights or patents.
5. Trademarked Materials: Trademarked materials are materials of identity adopted by the
College to distinguish itself from other corporate entities. These may include names, logos,
symbols, domain names, distinctive dress, uniform(s) or slogan(s), or any combination the-
6. Disclosure: Most frequently a concern relating to patentable discoveries or inventions,
but may involve other works. Under terms of this policy, a discovery, invention, or work will
be considered disclosed when a written description is provided to the office of the Provost. It
is the responsibility of the creator to initiate disclosure, in writing, of any intellectual proper-
ty produced using substantial College resources before such resources are used for the
7. Substantial College Resources (SCR): Include services, equipment or facilities, or sup-
port staff time provided by the College that by at least one definition, ― beyond what is tra-
ditionally and commonly made available to the faculty, staff, or students for the preparation
of course materials, work materials, or the fulfillment of typical work or academic-related
obligations.‖ Commonly, it also includes dedicated funding or release time or both.
8. Normal College Resources (NCR): Nominal employment resources provided as part of
the student academic program, the normal faculty course development program, or typically
provided to staff as part of their employment. Use of NCR is not considered use of Substan-
tial College Resources. Examples of resources normally provided for employees often in-
clude office space, a computer, nonproprietary information, library access, and Internet
9. Revenue: For purposes of this policy, ― revenue‖ includes all monetary proceeds received
by the College or Creator from all considerations concerning the commercialization, transfer,
licensing, or other exploitation of its owned IP. Without limitation, such revenue may include
royalties, sales proceeds, and a variety of different fees (e.g., maintenance, option, transfer).
Non-cash consideration (e.g., stock) for, say, an IP licensing are also considered revenue.
This policy was inspired by or borrows in assertion or outline from Intellectual Property poli-
cies at Smith College, University of the South (Sewanee), Northern Illinois University, Cen-
tenary College of Louisiana, Wheaton College, Baldwin-Wallace College, Swarthmore Col-
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 64
lege, and other institutions of higher education, as well as the Sample Intellectual Property
Policy of the American Association of University Professors and the WIPO Intellectual
Property Handbook and Guidelines on Developing Intellectual Property Policy for Universi-
ties and R&D Organizations from the United Nations’ World Intellectual Property Organiza-
Tusculum College Faculty Handbook REVISED SEPTEMBER 2010 65