HANDBOOK FOR POSTGRADUATE RESEARCH DEGREE SUPERVISORS

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					HANDBOOK FOR POSTGRADUATE
RESEARCH DEGREE SUPERVISORS




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                        Research Section, Quality Management Division, Academic Registry
   Document title


Handbook for Postgraduate Research Degree Supervisors

   Document author and department                          Responsible person and department



Hilary Gillians, Quality Management Division,           Rebecca Broome, Quality Management Division,
Academic Registry                                       Academic Registry

   Approving body                                          Date of approval



URDC                                                    11 September 2008

   Review date                                             Edition no                             ID code



September 2011                                                      1                                120


                                                                            OR
                         EITHER
                                                           For staff access only (intranet)?
   For public access online (internet)?                    Tick as appropriate

   Tick as appropriate


           Yes                                                      Yes



   For public access on request copy to                    Password protected

   be mailed                                               Tick as appropriate

   Tick as appropriate




   Yes                   No                                Yes                     No



   External queries relating to the document to be referred in the first instance to the

   University Secretary: telephone 023 9284 3195 or email university.secretary@port.ac.uk.




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                                                               Research Section, Quality Management Division, Academic Registry
CONTENTS                                                                                                 Page No.

Part 1 – Institutional Arrangements for Research and the Role of Director of
Studies and Supervisors                                                                                        5

Introduction                                                                                                   5

  1. Appointment and Role                                                                                      6
      1.1 Appointment Criteria for Directors of Studies and Supervisors                                        6
      1.2 Role of the Director of Studies (First Supervisor)                                                   6
      1.3 Role of Supervisors                                                                                  7
      1.4 University Research Supervisor Training                                                              7
      1.5 Replacing a Director of Studies (DoS)                                                                8
  2. University Committees with Responsibility for Research Degrees                                            9
      2.1 University Research Degrees Committee (URDC)                                                         9
      2.2 Research Degrees Operational Committee (RDOC)                                                        9
      2.3 Faculty Research Degrees Committee (FRDC)                                                            9
         Illustration 1: University Committee Structure for Research Degrees and
         Associated Standard Activities                                                                       11
  3. Academic Regulations Governing the Award of Higher Degrees                                               12
  4. Annual Monitoring and Periodic Review of Research Degree Programmes                                      12
  5. Research Degree Partnerships                                                                             12
      5.1 Collaborative Research Degree Programmes                                                            13
      5.2 Flexible and Distributed Learning (FDL)                                                             14
  6. Other Awards                                                                                             14
      6.1 NewRoute PhD                                                                                        14
      6.2 Professional Doctorates                                                                             14

Part 2 – The Postgraduate Research Student Cycle and the Role of Director of
Studies and Supervisors                                                                                       16

   1. Administrative Support and Forms                                                                        16
        1.1 Faculty and Departmental Support                                                                  16
        1.2 Forms                                                                                             16
   2. Admission of a Postgraduate Research Student (PGRS)                                                     16
        2.1 Applications and the Route Through Admissions                                                     16
        2.2 Definition of Categories for Applications                                                         17
             2.2.1 Pre-Defined Projects                                                                       17
             2.2.2 Research Council Studentships                                                              17
             2.2.3 Undergraduate/Masters Graduate Continuing to a Higher Degree                               17
             2.2.4 Direct Applications from External Candidates, UK and International                         17
   3. Assessing Applications and Interviewing Potential Candidates                                            17
        3.1 Assessing the Postgraduate Application Form                                                       17
        3.2 Interviewing the Prospective Postgraduate Research Student                                        18
        3.3 Standard Stages of the Admissions Procedure                                                       19
        3.4 Postgraduate Application Forms                                                                    20
        3.5 Approval Process – Form RSR                                                                       20
        3.6 Offer Letters                                                                                     20
   4. Registration                                                                                            21
   5. Induction                                                                                               21
   6. Issues to be Considered During the Admission Process                                                    22
        6.1 University Postgraduate Research Student Bursary                                                  22
        6.2 Research Council Funding                                                                          23
        6.3 Overseas Research Student Awards (ORSAS)                                                          23
        6.4 APEL (Awarded for Experiential Learning)                                                          24
             6.4.1 Advanced Standing                                                                          24
        6.5 Research Training                                                                                 24

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         6.6 Ethics Approval                                                                                 25
         6.7 Publication                                                                                     26
         6.8 Special Need                                                                                    26
   7. Monitoring Progress                                                                                    26
         7.1 Meetings and Support                                                                            26
         7.2 Annual Appraisals                                                                               26
              7.2.1 Introduction                                                                             26
              7.2.2 Timescales                                                                               27
              7.2.3 Procedures                                                                               27
         7.3 Annual Review procedures                                                                        27
   8. Major Review Assessment                                                                                28
         8.1 Procedures                                                                                      28
         8.2 Review Meeting                                                                                  28
         8.3 Final Review Meeting                                                                            29
   9. Interim Examination                                                                                    29
   10. Changes to Registration                                                                               30
         10.1 Change in Mode of Study                                                                        30
         10.2 Interruption (Suspension)                                                                      30
         10.3 Withdrawal                                                                                     30
         10.4 Extension                                                                                      30
         10.5 Change to the Supervision Team                                                                 31
   11. Examinations                                                                                          32
         11.1 Criteria for Awards                                                                            32
         11.2 Arrangements for the Viva Voce (Oral Examination)                                              33
         11.3 Plagiarism                                                                                     34
         11.4 Conduct of the Viva Voce                                                                       34
         11.5 Following the Viva Voce Examination                                                            35
         11.6 Minor Amendments                                                                               35
         11.7 Re-Examination                                                                                 35
         11.8 Award of Research Degree                                                                       35
   12. Complaints                                                                                            36
   13. Appeals                                                                                               36
         13.1 Procedure for Appeals                                                                          36
   14. Flowchart Calendar of Events                                                                          38

Part 3 – Professional Doctorates – Additional Information                                                    39

APPENDICES

Appendix A – Interview Checklist
Appendix B – Forms
Appendix C – University of Portsmouth Postgraduate Research Student Induction Form
Appendix D – Support and Assistance for PGRS from Supervisors
Appendix E – Descriptor for a Qualification of MPhil and PhD
Appendix F – Glossary of Abbreviations




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                                                       Research Section, Quality Management Division, Academic Registry
PART 1 – INSTITUTIONAL ARRANGEMENTS FOR RESEARCH DEGREES AND
THE ROLE OF DIRECTOR OF STUDIES AND SUPERVISIORS
INTRODUCTION

The role of a supervisor is to provide regular, consistent supervision, mentoring, guidance and training
for a postgraduate research student (PGRS) during their registration for a PhD, MD, MPhil or
NewRoute PhD and for Professional Doctorate PGRS who are on Stage II, Part II of their course.
The Professional Doctorate structure and requirements differs from a higher degree by research and
the course document should be consulted for the detail. Notwithstanding, ultimately, the PGRS is
responsible for the success of his or her project and to gain highly developed subject-specific
knowledge and skills, general problem-solving ability and transferable skills. The PGRS is given a
Handbook each year with core information regarding the events that arise during their registration.
This includes details of roles and responsibilities and what support and assistance they can expect
from the supervision team.

The Handbook for Supervisors of PGRS is a guide containing practical information on the University
of Portsmouth’s current research degree procedures and the responsibilities of a Director of Studies
and supervisors. Other documents which should be read in conjunction with this Handbook are:

• Regulations for Higher Degree by Research
• Handbook for Postgraduate Research Degree Students
• Code of Practice for Postgraduate Research Degrees

The University Postgraduate Research Student Handbook identifies areas where the PGRS can
expect assistance from the Director of Studies (DOS) and this information is included within the boxes
at the end of each section and at Annex C.




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                                                          Research Section, Quality Management Division, Academic Registry
1) APPOINTMENT AND ROLE

1.1 Appointment criteria for Directors of Studies and Supervisors

A PGRS will have at least two but not more than three supervisors. Up to two advisors can also be
appointed to provide expertise in areas not covered within the supervision team. One of the
supervisors is appointed as the Director of Studies (DOS) who is the First Supervisor (FS) and
responsible for supervising the PGRS on a regular and frequent basis. The DOS will have expertise
in the research topic being undertaken by the PGRS and, ideally have a Doctorate and peer reviewed
publications. At least one of the supervisory team will have experience of supervising a PGRS to a
successful completion, though not necessarily the DOS. A supervisor undertaking the role for the first
time will be mentored by another experienced supervisor appointed to the PGRS supervision team.

NewRoute students are assigned a Mentor during the first year of registration. A DOS is appointed at
the end of the first year when the research proposal is finalised and the research component of the
programme commences.

Normally, the team will have a combined experience of supervising at least two PGRS who have been
successful in gaining a research degree. An appropriate supervision team, that includes the expertise
and experience necessary to supervise a PGRS will be proposed and agreed during the application
process. The Faculty Research Degrees Committee (FRDC) approve the appointment of the
supervision team when the Chair of FRDC signs the form Research Student Registration (RSR)
before it is sent to the Research Section, Quality Management Division (QMD), Academic Registry.
All academic staff acting in a supervisory capacity for PGRS will attend the University Research
Supervisor Training events.

1.2 Role of the Director of Studies (First Supervisor)

Throughout the period of registration the DOS is the PGRS’ key academic contact. Ideally, the
relationship will be stable and productive for the student and enriching for both. Undertaking
sustained research can be exciting, but also stressful and on these occasions students need to be
encouraged and supported. However, this support should be given within the constraints of the DOS’
time and expertise. As part of the working relationship between the DOS and the PGRS it is essential
that accurate records of the meetings are kept in order to ensure that both parties have understood
agreed actions. These meeting records are essential and will be called upon in the unusual
circumstances where a PGRS submits a formal appeal or complaint to the University. When
difficulties arise, recourse to the Academic Regulations can usually offer suitable solutions. The Chair
of the Faculty Research Degrees Committee (FRDC), and administrative staff, in QMD of Academic
Registry, are available to support and provide advice to both supervisors and PGRS.

While accepting that DOS and supervisors are there to support the PGRS, it is a working relationship
and staff should be mindful and guard against situations where students could challenge their integrity
and make false accusations.

The role of the Mentor is to provide direction, coordination and pastoral support for NewRoute
students during the first year of registration, when they are undertaking taught M level units. Mentors
may become the DOS for the NewRoute student. Mentors are required to ensure that the research
proposal is revised (as necessary) to an appropriate level in the light of the experience and learning
developed in the first year. They are also required to ensure a suitable DOS is appointed before the
PGRS commences the research project at the beginning of the second year of the registration. The
DOS will ensure the PGRS submits an application for a Major Review at the end of the second year of
the registration.


 The DOS will ensure that:

 1. The PGRS is fully aware of his/her responsibilities as a PGRS during the application stage and
    will remind them again at Induction;
 2. All admission, registration, monitoring and examination processes are dealt with, and by agreed

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                                                          Research Section, Quality Management Division, Academic Registry
    deadlines;
 3. The PGRS attends the Faculty Induction Event;
 4. The PGRS undertakes the agreed programme of research training;
 5. The PGRS undertakes the mandatory University teacher training course prior to undertaking
    assistant teaching. This is an intensive three day course to give a basic threshold competence in
    teaching and facilitating student learning and support. Registration can be arranged through the
    Department for Curriculum and Quality Enhancement (DCQE);
 6. The PGRS participates in the Personal Development Programme (PDP) offered by the
    University;
 7. The PGRS is fully aware of his/her responsibilities as a research student at the earliest
    opportunity.



 Additionally the DOS will:

 1. Establish and maintain regular contact with the PGRS and be accessible to provide advice and
    guidance when needed, either in person or by electronic means, dependent on the location and
    mode of study of the PGRS;
 2. Ensure the PGRS has the necessary research environment for the RDP and take issues to the
    Head of Department and FRDC for resolution, where appropriate;
 3. Ensure that ethical approval is sought and that research is conducted within the agreed
    principles;
 4. Ensure the PGRS is aware of research misconduct, plagiarism and the associated penalties;
 5. Ensure the PGRS is aware of institutional-level information regarding ethics, career guidance,
    health and safety legislation and equal opportunities legislation;
 6. Monitor the progress of the research project;
 7. Provide timely, constructive and effective feedback on work, including overall progress of the
    work;
 8. Ensure the PGRS has the opportunity to meet other researchers working in the same area,
    through seminars and conferences;
 9. Encourage the PGRS to publish findings prior to submission of the thesis, where appropriate.


1.3 Role of Supervisors

The appointment of a second and possibly third supervisor to the supervisory team provides a
number of benefits, not only cover in the absence of the Director of Studies (DOS), but particularly to
broaden and enhance the range of expertise available to the PGRS.


 A supervisor will:

 1. Provide additional guidance to the PGRS and DOS on the planning timetable and conduct of the
    research;
 2. Provide specialist expertise;
 3. Be available at appropriate times for consultation;
 4. Attend supervisory meetings, including Annual Appraisal meetings;
 5. Take over, on a temporary basis, from the DOS should the need arise.


1.4 University Research Supervisor Training

The University holds Research Supervisor Training events. All academic staff new to the role of
supervisor must attend. Experienced supervisors should attend in order to update their knowledge of
new developments and to contribute to the discussion and workshop session in order to help less
experienced delegates. Details of the programme are available each year and are published and
organised through the Research & Knowledge Transfer Services (R&KTS). To book a place on a
training event DOS and supervisors should contact the Events Administrator, R&KTS directly.
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                                                          Research Section, Quality Management Division, Academic Registry
1.5 Replacing a Director of Studies (DOS)

If a DOS can no longer supervise the PGRS because of, for instance, long term ill health, a move to
another University, retirement or due to a breakdown in the relationship it will be necessary, where
possible, for another member of academic staff to be appointed to the role. The Head of Department
or School with the assistance of the department/school academic representative on FRDC will appoint
a replacement for approval by FRDC. If there is no-one with the appropriate expertise to replace the
DOS it may be necessary for the PGRS to be advised that the University can no longer offer them
the support required for the RDP to continue. In this situation the Head of Department, academic
member of FRDC and the Chair of FRDC will liaise with and try to enable the PGRS to transfer to
another University.




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                                                       Research Section, Quality Management Division, Academic Registry
2) UNIVERSITY COMMITTEES WITH RESPONSIBILITY FOR RESEARCH DEGREES

2.1 University Research Degrees Committee (URDC)

URDC is a committee of Academic Council and meets three times each academic year. Membership
includes the Chairs of FRDC, one other member from each faculty, up to five co-opted members and
the Academic Registrar. Members normally have substantial research experience including
successful research degree supervision or research administration. URDC conducts its business to
ensure the University provides an environment for the successful completion of research projects by
PGRS. It has a strategic, policy and procedural role.

The terms of reference can be found at:
http://www.port.ac.uk/accesstoinformation/policies/academicregistry/committees/

The Committee dates can be found at:
http://www.port.ac.uk/accesstoinformation/policies/academicregistry/committees/filetodownload,61421
,en.pdf


    In summary URDC:

    1. Sets policy regarding research degree matters;
    2. Reviews and maintains regulations regarding research degrees;
    3. Monitors the performances of faculties regarding progress and completions.


2.2 Research Degrees Operational Committee (RDOC)

Research Degrees Operational Committee is the operational sub-committee of URDC, which acts as
a forum for the discussion of research issues referred by UDRC and Quality Assurance Committee
(QAC). Membership includes academic staff and Academic Registry representatives. RDOC is
responsible for implementation, enhancement and monitoring of operational issues relating to RDPs,
and providing advice and recommendations to the Chair of URDC.

2.3 Faculty Research Degrees Committee (FRDC)

Each Faculty is required to operate a Faculty Research Degrees Committee (FRDC), which have
devolved powers from URDC. Membership includes staff active in PGRS supervision, nominally the
staff with overall responsibility within each school or department, the Postgraduate Research Student
Tutor. At least two PGRS sit on FRDC and can bring matters to the committee which are of concern
to researchers within the faculty. A member of the Research Section, QMD, Academic Registry
attends FRDC to provide advice on the Academic Regulations, current procedures and to liaise with
staff on matters relating to PGRS. Administrative staff from the faculty are also members of the
committee.

Each year, during Semester 1, the Chair of FRDC will produce an Annual Standards and Quality
                                                                             1
Evaluative Review of Postgraduate Research Degree Programmes (ASQER) , and this is submitted
to FRDC before it is presented at URDC for discussion. The reports demonstrate clear evidence and
evaluation for postgraduate provision and are used to establish that standards are maintained.

FRDC deal with the day-to-day matters associated with research degrees e.g. APEL, research
training, annual appraisal monitoring, Major Review, appointment of examiners. It also undertakes a
quality assurance role assessing the progress of PGRS within the faculty, including qualification rates.
FRDC reports to URDC, and can bring matters to URDC for discussion and consideration.




1
    www.port.ac.uk/reviewcycle
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                                                          Research Section, Quality Management Division, Academic Registry
The Chair of FRDC has delegated authority to deal with much of the devolved business to ensure
swift response to applications/issues. A report detailing actions taken is submitted to the FRDC for
information and to note.

Directors of Studies and supervisors can bring issues to FRDC by requesting the department’s/school
academic contact for PGRS to raise them for discussion at FRDC.


 In summary FRDC:

 1. Have devolved powers regarding the day-to-day management of research degree matters;
 2. Deal with, through agreed process, matters regarding student registration, approval of
 3. applications for Major Review, applications for extension and suspension (interrupted study) of
 4. registration and approval of examination arrangements;
 5. Ensure the annual appraisal for all research students is undertaken and if problems have
 6. been raised advise and take action where appropriate, including recommending interim
 7. examinations;
 8. Report the submission of appraisal forms to the Faculty Registrar to ensure continuing
 9. registration of research students;
 10. Report the results of the exercise of these devolved powers by submitting copies of the
 11. Devolved Business for the agenda of FRDC, including all events dealt with by Chairs action.




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                                                         Research Section, Quality Management Division, Academic Registry
ILLUSTRATION 1: University Committee Structure for Research Degrees and Associated
Standard Activities




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                                             Research Section, Quality Management Division, Academic Registry
3) ACADEMIC REGULATIONS GOVERNING THE AWARD OF HIGHER DEGREES

Regulations for Higher Degree by Research govern the awards of research degrees.

The current regulations can be found at
http://www.port.ac.uk/accesstoinformation/policies/academicregistry

Advice and guidance regarding the regulations is available from staff in the Research Section, QMD,
of Academic Registry.

A Director of Studies or supervisor will guide the PGRS towards a successful outcome, and the
regulations provide information regarding the criteria for an award to be granted. Examiners are also
                                                                                              2
provided with the Framework for Higher Education Qualifications (FHEQ) national Descriptor for
qualifications awarded at Masters (M) level and Doctoral (D) level and this is included at Appendix E.

4) ANNUAL MONITORING AND PERIODIC REVIEW OF RESEARCH DEGREE PROGRAMMES

With the intention to have inclusive University-wide policies, annual monitoring and periodic review of
standards and the quality of learning opportunities for PGRS are overseen by both URDC and Quality
                                                                                          3
Assurance Committee (QAC) and come under the Programme Monitoring Review policy .

In brief, annual monitoring is reported at Faculty level through the Chair of FRDC ASQER which is
considered and followed up locally at FRDC and centrally at URDC and QAC. This monitoring
includes all forms of RDP: traditional PhD, Professional Doctorates, NewRoute and collaborative. In
addition, Collaborative Research Degree Partnerships (CRDPs) are monitored through Supervisor
                                  4
and Partner institution ASQERs. Through QAC, ASQERs inform centrally offered staff development
programmes and the Pro Vice-Chancellor’s annual report to Governors.

RDP provision is also included in the University-wide six-yearly Periodic Review schedule through a
centrally organised University-wide event with a panel including External Assessors experienced in
this area of provision. To ensure sufficient focus on these ‘unique’ partnerships, CRDPs have a
Periodic Collaborative Partnership and Programme Review. Additionally, taught elements for
Professional Doctorates and NewRoute programmes, are monitored in the relevant Course Leader
and Head of Department ASQERs and are included in the programme scope of the relevant local
Periodic Programme Review.

For advice on any of these processes please contact QMD.


Responsibilities of Director of Studies:

1.   Where appropriate, ensure annual completion of the Supervisor and Partner CRDP ASQERs;
2.   Ensure CRDP Partner ASQERs are responded to;
3.   Ensure CRDP Supervisor ASQER is communicated to the Partner;
4.   Ensure CRDP Supervisor and Partner ASQERs are communicated to FRDC and ADR and Senior
     Registrar, Quality Management Division, Academic Registry.


5) RESEARCH DEGREE PARTNERSHIPS

When a PGRS undertakes a research degree away from the University one of the following
arrangements will apply.

2
  http://www.qaa.ac.uk/academicinfrastructure/FHEQ/EWNI08/FHEQ08.pdf
3
  www.port.ac.uk/reviewcycle
4
  www.port.ac.uk/reviewcycle
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Research Section, Quality Management Division, Academic Registry
5.1 Collaborative Research Degree Partnerships

A Collaborative Research Degree Partnership(CRDP) designates an arrangement where any student
is studying a University of Portsmouth research degree programme, and upon successful completion
will be awarded the University of Portsmouth award, who is located at, and supported by, either
wholly or partly, a third-party organisation. A third party organisation may be an educational
institution, industrial/commercial organisation, public body or the armed forces. In all cases where the
third party organisation has delegated authority for any of the following the arrangement will be
classified as collaborative:

•     Admissions decisions
•     Formal research training
•     First * and second supervision
•     Examination and/or viva voce

The University will not delegate the appointment of External Examiners to the partner institution and
the DOS must always be a member of Portsmouth staff. * This will only apply if formal exemption to
delegate first supervision is granted by Academic Council. All CRDP will be supported by a full
Collaborative Agreement.

Full details of the support and management infrastructure for collaborative provision, including how
collaborative research degree partnerships are approved, reviewed and the supporting annual
monitoring arrangements are contained in the Collaborative Provision Policy and Procedures
document,

http://.port.ac.uk/accesstoinformation/policies/collaborativeprovision/filedownload,10880,en.pdf

Alternatively, colleagues and partners supporting collaborative research degree partnerships can
contact the Collaborative Programmes team in the Quality Management Division: cpo@port.ac.uk


    The University of Portsmouth’s appointed DOS may often assume the role of University Contact for a
    CRDP. However, if there are a number of DOS associated with a single partnership arrangement it
    may be preferable for the Dean of the appropriate faculty to appoint a single University Contact to
    oversee the partnership. The University Contact will be the first point of contact for the day-to-day
    management of the collaborative link.

    The additional roles and responsibilities of the DOS in relation to a CRDP include:

    1. To act as a contact point and first line of referral and action for day-to-day partnership matters;
    2. To ensure the partner institution is fully aware of the University’s relevant policies and
       procedures;
    3. To monitor standards of the RDP and monitor quality of the student learning experience at the
       partner institution;
    4. To receive, approve and store the CVs of partner institution staff teaching on the programme
       and/or acting as a supervisor;
    5. To provide necessary support and staff development, directly or through proxy, to partner staff in
       relation to the degree programme;
    6. To prepare an ASQER report and submit it to the autumn FRDC, Partner Institution, and Senior
       Registrar, QMD;
    7. To formally respond to the partner institution on the Partner Institution ASQER report;
    8. To ensure the Partner Institution ASQER report is submitted to the autumn FRDC.




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                                                             Research Section, Quality Management Division, Academic Registry
5.2 Flexible and Distributed Learning (FDL)

It is recognised that many research degree students study off campus and may draw upon some
support from a third-party. Where this support is identified and justified as part of the research
proposal, and does not involve the delegation of the activities outlined in a CRDP, the University
recognises this form of study to be flexible and distributed learning (FDL) with a third party
organisation and does not constitute a collaborative partnership under the University’s definition.
Depending on the nature of the FDL arrangement, the roles and responsibilities of the FDL partner
will be defined in a Memoranda of Agreement (MOA).

It is important to identify early in the application process if a candidate is proposing to undertake their
programme of work off campus. An FDL agreement will need to be agreed prior to the PGRS being
sent an Offer Letter. For information and guidance for developing and supporting a RDP Flexible and
Distributed Learning arrangement refer to the Collaborative Provision Policy and Procedures
document, specifially to the Flexible and Distributed Learning (FDL)/Partnership Approval Process:

http://.port.ac.uk/accesstoinformation/policies/collaborativeprovision/filedownload,10880,en.pdf

Alternatively, contact the Collaborative Programmes team in the Quality Management Division:
cpo@port.ac.uk

6) OTHER AWARDS

The University offers the awards of Master of Philosophy (MPhil), Doctor of Medicine (MD) and Doctor
of Philosophy (PhD). Other higher degree awards as outlined in sections 6.1 and 6.2 are offered and
the standard of supervision is expected to be identical so that a consistent level of support is provided
for PGRS undertaking any higher degree.

6.1 NewRoute PhD

The NewRoute PhD is a national initiative provided by a network of collaborating UK universities. The
programme has the full support of the UK government, the Higher Education Funding Council of
England (HEFCE) and the British Council. It satisfies UK doctoral standards, including normal quality
assurance mechanisms such as the provision of external examiners. In addition, the principles
established by the Quality Assurance Agency of the UK, are also met by this programme. The degree
is offered over a four year programme and the PGRS will be provided with a supervision team for the
research project in the second year.

6.2 Professional Doctorates

Professional Doctorates are offered currently in three faculties, Science, Humanities and the Business
School. They are governed by their own Academic Regulations and follow a common structure.
Students normally enter the course with an appropriate Masters qualification that provides the
knowledge and skills foundation for the doctoral level work. The doctoral programme is divided into
two parts:

Part 1 consists of formal learning that covers topics such as: research methods, professionalism,
reflective practice and writing for publication and dissemination. These topics prepare students for the
final unit of part 1 which is the Proposal for a Professional Research and Development Project. Part 1
should take between 12 and 24 months to complete. Students are supported through this part of the
programme by scheduled workshops, tutorials and group activities. A variety of assessment methods
are employed so as to develop a range of individual and collaborative skills and knowledge.

Part 2 consists of the Professional Research and Development Project in which students research a
topic relevant to themselves as professionals and to their profession. Part 2 normally takes between 2
and 4 years to complete. Students are supported during this part of the programme by at least two

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                                                            Research Section, Quality Management Division, Academic Registry
university supervisors, one of whom will act as a personal tutor which is the equivalent of a Director of
Studies. An academic appointed to the role of Tutor will provide scheduled as well as telephone and
e-mail support. In addition, nominated workplace advisors often also provide support for the student.
The Tutor will be the University contact for administrative matters relating to the student and will
ensure the student completes all stages of the course and provide the relevant assessment details for
the examination boards. The final assessment involves the completion of a thesis, a presentation and
a viva voce examination (See Part 3).




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                                                          Research Section, Quality Management Division, Academic Registry
PART 2 – THE POSTGRADUATE RESEARCH STUDENT CYCLE AND THE
ROLE OF DIRECTOR OF STUDIES AND SUPERVISOR
1) ADMINISTRATIVE SUPPORT AND FORMS

1.1       Faculty and Departmental Support

In each faculty, school and department there are administrative staff appointed to support with the
admission and registration processes for PGRS. In addition, the research support staff, in the
Research Section, QMD, Academic Registry, will provide advice on all matters relating to PGRS,
particularly the Academic Regulations.

The School/Department Manager can advise on which staff are designated to deal with PGRS and
who can be expected to help with:

•     Offer letters to PGRS
•     Bursary authorisation forms
•     Annual registration of PGRS
•     Assist with booking rooms, accommodation and refreshments for viva voce examinations

1.2 Forms

Throughout the duration of the PGRS registration period there is a requirement for a number of forms
to be completed. For further details of each form and when they are required please see Appendix B.
Advice on how to complete and the procedure for submission of a form is available from the Research
Section, QMD.

All the forms, except examination forms, are available on the University web site at:
http://www.port.ac.uk/departments/services/academicregistry/qualitymanagementdivision/researchde
grees/forms

The Postgraduate Application form can be found at:
http://www.port.ac.uk/courses/postgraduate/howtoapply

2) ADMISSION OF A POSTGRADUATE RESEARCH STUDENT (PGRS)

The University has in place a process for the admission of PGRS. A basic principle of the University
Research Degree Regulations is that only on completion of the Admissions process will an applicant
be registered as a PGRS of the University. This aims to ensure that the PGRS are of the appropriate
calibre, are aware of the demands of a research degree and the requirements and responsibilities it
will place on them. The offer letter states the responsibilities of the PGRS and what the University will
provide to support their research registration.

2.1 Applications and the Route Through Admissions

Application is a process which carries no implication that an applicant will be registered for a research
degree. It is therefore essential that all potential PGRS applications are rigorously evaluated to
ensure the candidate complies with the admission criteria, that supervision can be provided, that
funding arrangements are satisfactory and that facilities for the research are adequate.

Applications may be initiated via several routes and although the application procedure is the same
for all PGRS, the order in which this is followed will differ depending upon which of the following
categories the application falls under (See Section 3 for full details).




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                                                           Research Section, Quality Management Division, Academic Registry
2.2 Definition of Categories for Applications
How to proceed with each category as detailed in this section is fully explained in Section 3.

2.2.1 Pre-defined projects

This refers to the group of PGRS who are appointed to a funded pre-defined and approved
project, where the funding is provided from a University bursary (Section 6.1), a Research Council
(Section 6.2), or an industrial/business sponsor as part of a research grant.

2.2.2 Research Council Studentships

Applicants for research council studentships, including Economic and Social Research Council
(ESRC) and Arts and Humanities Research Council (AHRC), must already be in receipt of an offer of
a place for a research degree (or have already commenced a research degree) before they can apply
for the funding. (If an application is received before the application for funding is made, then the
application form will be dealt with as for 2.2.4)

2.2.3 Undergraduate/Masters Students Continuing to a Higher Degree

Students completing undergraduate or master’s degrees may be identified by academic staff as
having the potential to undertake a higher degree and be encouraged to apply for a research council
funded studentship (Application dealt with as 2.2.4). European Union (EU) applicants can apply for
Research Council funding for the tuition fees only. There may be those who wish to undertake a
higher degree but will be going forward without a defined project, the financial support of a bursary or
sponsorship (Application dealt with as 2.2.4).

2.2.4 Direct Applications from External Candidates, UK and International

All telephone enquires are directed to a named academic contact for each school/department to
discuss the possibility of undertaking a research degree programme before completing an application
form. The University still receives a number of applications each year from applicants who wish to
undertake a research degree who may or may not have submitted a defined research proposal with
their application form. The applicant will be expected to submit a draft proposal before being
considered at an interview.

3) ASSESSING APPLICATIONS AND INTERVIEWING POTENTIAL CANDIDATES

3.1 Assessing the Postgraduate Application Form

An Admissions Panel of at least two academic staff, nominally the nominated DOS and
departmental/school Postgraduate Research Student Tutor or Chair of FRDC, will evaluate the
postgraduate application form, the qualifications of the applicant (including English language
qualification where appropriate), the research training requirements and the supervisory
requirements. The Panel will decide whether the application is acceptable and the applicant
interviewed or the application is rejected. This will occur whatever route the application takes.

Where the research proposal is not pre-defined, evaluation of the research proposal should include
the following:

• negotiation with the applicant to improve the proposal to a standard sufficient for admission, if
  required;
• availability of facilities and resources to undertake the project;
• research training requirements and whether exemption should be sought (See Section 6.5)
• ethical considerations;
• identifying whether a Flexible Distributed Learning (FDL) arrangement is required.



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                                                          Research Section, Quality Management Division, Academic Registry
                                                                          st
The interview with the applicant, should involve the potential DOS (1 supervisor) and at least one
other person. The interview should be held in person, but if not possible by other electronic means or
telephone. For an international candidate, an interview may have to be replaced by extensive
correspondence.

3.2 Interviewing the Prospective Postgraduate Research Student

Prior to interviewing a prospective PGRS it is advisable to have an interview checklist prepared to
ensure all matters are covered (see Appendix A).

The interview should:

• confirm the candidate has the correct qualifications;
• consider the APEL, if relevant (Section 6.4);
• confirm the IELTS/TOEFL score is at the approved level of 7 or equivalent, in the case of students
  where English is not the first language. Candidates with a lower score may be admitted subject to
  successful completion of a pre-course programme of language study;
• discuss the proposal ;
• discuss the research ethics requirement for the project (Section 6.6);
• discuss any special needs (Section 6.8);
• check that the applicant is aware of the demands of a research degree, including particularly those
  regarding completion in 3 years (FT) or within 6 years (PT);
• outline the work commitment, particularly the working hours and leave entitlement;
• ensure the candidate is made aware that leave and interruptions to the registration must be
  approved;
• discuss and agree the requirement for research training and ensure the applicant is aware of the
  requirement to undertake formal taught research training (Section 6.5);
• confirm the financing of the research, particularly when the candidate is self financing;
• outline the PGRS entitlements and what they are, including resources, library rights, resources and
  support for fieldwork and conference attendance;
• make clear the PGRS right to publish prior to submission of the thesis (Section 6.7).

The interview may terminate in rejection or acceptance of a proposal, subject to receipt of two
satisfactory references, on the basis of reasoned academic judgement.

If the candidate is accepted or rejected the Interview Panel must ensure notification by letter is sent
from Admissions, Academic Registry when the applicant was international, or from the
school/department if home/EU as soon as the decision has been made.

An Offer Letter will confirm the terms agreed at the interview.




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                                                           Research Section, Quality Management Division, Academic Registry
3.3 Standard Stages of the Admission procedure

                                Steps from Application to Registration

    1. PRE-DEFINED PROJECT                              2. DIRECT APPLICATIONS
       (Section 2.2.1)                                     (Section 2.2.2, 2.2.3 and 2.2.3


    Research project approved by funding body           Receipt of Postgraduate Application form


    PGRS recruited by advertisement locally,            Application assessed (Section 3.1) and if
    nationally or internationally                       qualified and supervision available, potential
                                                        PGRS interviewed


    Applicants submit cv with completed                 Successful applicants sent an offer letter.
    Postgraduate Application form. (The form will       Rejected applicants notified of decision.
    need to be input on the JUPITER records
    systems so it needs to be passed to the
    school/department administrator. Section 3.4)


    PGRS appointed after successful interview           Where appropriate, successful applicants
    and sent formal offer letter.                       encouraged to apply for funding, eg Research
                                                        Council


    Where appointed to a University funded
    bursary, an Application for the Payment of
    Bursary is completed and forwarded to the
    Faculty Finance Officer (See section 6.1 for full
    details)


    Other sponsors will be asked to submit a
    formal letter confirming sponsorship or
    complete an RE2 form which ensures an
    invoice is raised for payment of the fees


    Collaborative agreements and Flexible Distributed Learning (FDL) arrangements must be
    completed before formal Offer Letters are sent. (See Part 1, Sections 5)


                                                                       st
      When supervision and research training agreed the DOS (1 Supervisor) completes RSR and
                               forwards to chair of FRDC for approval.


                         RSR sent to Research Section, QMD by Chair of FRDC


        On commencement of the research degree registration, all PGRS register in the school,
         department or faculty (as appropriate) then annually for each year of the registration.




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                                                          Research Section, Quality Management Division, Academic Registry
3.4 Postgraduate Application Forms

All postgraduate application forms must be submitted by the applicant to Admissions, Academic
Registry, University House. This ensures that the form is logged and the application tracked through
the admission process and that the fee status of the applicant can be correctly assessed.

The application form is forwarded by Academic Registry (Admissions) to the relevant Admissions
section of the school/department/faculty who will:

• Respond to the enquiry by sending the applicant whatever information is necessary to proceed
  with the admissions process (see below) together with any other relevant information (eg. a
  brochure regarding research degrees in the school/department; information on research training
  requirements; information on fees);
• Log it to enable the recording of the progress of enquiries;
• Ensure that all information required by the departmental/school Postgraduate Research Student
  Tutor and DOS to make a school/departmental decision regarding admission is received. This
  required information comprises:

1. A completed University Research Degree Application form;
2. Where appropriate an outline of a research proposal (guidelines for this should be provided – see
   below);
3. Photocopies of degree certificates.

3.5 Approval Process – Form RSR

The responsibility for ensuring the application satisfies the required standard for entry to a research
                                                       st
degree at the University is incumbent on the DOS (1 supervisor).
However, formal approval is required by the FRDC. The DOS will submit a formal recommendation
(Form RSR) to admit the applicant as a PGRS to the Chair of the relevant FRDC (Section 3.3). The
form will have the following supporting evidence:

•   Postgraduate Application form;
•   Final research proposal;
•   References;
•   Agreed training programme or request for exemption and supporting evidence;
•   A copy of the approval document if the proposal involves a collaborative arrangement or FDL
    (Flexible Distributed Learning) arrangement with a partner institution.

3.6 Offer Letters

If an applicant’s proposal and qualifications are acceptable a standard Offer Letter will be sent to the
applicant outlining what is being offered and the responsibilities of a PGRS at the University.
A request for the Offer Letter is made by the DOS by completing a Department Research Overseas
Decision Form if the PGRS is an international PGRS or if dealing with a home/EU student the request
for an Offer Letter will go to the Faculty Admissions Centre. In line with national requirements the
letter is a contractual document which the PGRS accepts, or rejects.

Once a decision has been made to offer a place, the application form and decision form will be
submitted to the faculty admission section who will arrange for an Offer Letter to be sent as follows:

• Home and EU students are by the relevant school/department/faculty, depending on faculty
  agreed practice;
• Offer letters to international students by Admissions, Academic Registry.

The PGRS will be informed of what they are required to do on arrival. The standard Offer Letter
includes a section where the department/school can provide this information for each individual
student and includes details of:
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                                                           Research Section, Quality Management Division, Academic Registry
•   First meeting with their DOS;
•   Where to register;
•   Payment of fees;
•   School/department and faculty induction and social meetings;
•   When the research training starts.

All new and continuing PGRS students are provided with a campus card, and a Student Handbook,
plus the ‘University Postgraduate Research Student Handbook’ and a faculty handbook. They are
issued with a Council Tax Certificate if appropriate.


Responsibilities of the Director of Studies:

1. Ensure the potential PGRS has the correct qualifications;
2. Ensure the form RSR Postgraduate Research Student Registration is completed and signed by the
   Chair of the FRDC;
3. Request the standard Offer Letter to be sent.


4) REGISTRATION

Every year PGRS’s must register and pay the appropriate fees. On registration the PGRS has
access to The Library and computing facilities at the University. The DOS needs to ensure that the
PGRS has registered promptly and where there is funding, completed the appropriate paperwork (see
following section 5, for details of each type of funding that may apply).

If the PGRS is changing mode of study, interrupting or requires an extension into a fourth year
(seventh year if part-time) the DOS will need to complete a form UPR4, Notification of a change
affecting the registration of a Postgraduate Research Student, or UPR12, Application for Approval of
an Extension, as appropriate prior to the registration as approval from the FRDC will be required.


Responsibilities of the Director of Studies:

1. Ensure the PGRS is registered promptly;
2. Complete any necessary paperwork relating to funding.


5) INDUCTION

All new PGRS will attend the Faculty led Induction Programme and the supporting events provided by
schools and departments. Induction to University life is a part of the opportunity to succeed and the
first impression counts. New students arriving at the University will have expectations, aspirations,
hopes and fears and Induction will clarify what the University provides and the PGRS’ responsibilities.
The DOS will meet with the new PGRS and ensure that an Induction Check List is completed
(Appendix C). The DOS will ensure the new PGRS has the dates and programme for Faculty
Induction and events in the school or department and that the PGRS attends.


Responsibilities of the Director of Studies:

1. Complete the Induction Check List;
2. Inform the new PGRS of the formal Induction Programme in the Faculty and school or department;
3. Ensure the PGRS attends Inductions events.




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                                                         Research Section, Quality Management Division, Academic Registry
6) ISSUES TO BE CONSIDERED DURING ADMISSION PROCESS

FUNDING AND TUITION FEES:

6.1 University Postgraduate Research Student Bursary

Research & Knowledge Transfer Committee (R&KTC) set the amount of the maintenance award for
University funded bursaries and the figures for the funding can be obtained from the Research
Section, QMD. Bursary funding should only be made available to home students, in line with current
HEFCE guidelines, unless it can be demonstrated that no home student applied or was interviewed
who fulfilled the criteria for appointment. If an International PGRS is appointed, the Faculty may be
responsible for the extra fees involved as the international fee status will apply.

Forms for the authorisation of the maintenance award and Bursary Agreement are available from the
Research Section, QMD. Bursary funding should be payable for three years of a full-time registration
and the payments are made in advance throughout the period of funding. Therefore, to ensure the
first payment is made to the PGRS at the start of their funding period the form Application for
Payment of a Postgraduate Research Student (B1) must be with the Research Section, QMD, by the
    th
18 of any month, although there may be earlier dates, due to Bank Holidays. Completion of a
Finance Form F31 will not automatically authorise the payment of a bursary to a PGRS. It is
important when costing a bursary award that maintenance is calculated at the correct rate, plus fees,
(to include an amount for the annual increase) and a sum of money for consumables and running
costs, as indicated in the bursary agreement.

Advertisements for the post of research student can be submitted for publication through the
Marketing Department. Arrangements for interviews of short-listed candidates are held in the
School/Department. The successful candidate will confirm acceptance of the award and complete the
Admissions process as laid down. The following procedure for payment of the award should also be
implemented once a candidate has been selected:

•   When the interview panel in the school/department has decided to grant a bursary award to an
    applicant the form B1 Application for Payment of a Research Bursary form is completed. The
    budget holder will complete Section A and the bursary student will complete Section B before
    passing it to the Faculty Finance Officer;
•   When the form has been completed and signed by the Dean of the Faculty, the Faculty Finance
    Officer will forward it to the Research Section, QMD;
•   Two copies of the bursary agreement must be signed by the Head of Department and Dean of the
    Faculty and then returned to the Research Section, QMD. The agreements are available from the
    Research Section, QMD. The PGRS will be asked to sign the Agreement.;
•   Only when the completed Application for a Research Bursary form and the copies of the signed
    Bursary Agreement have been received by the Research Section, QMD, can authorisation for
    payment be sent to the Payroll office. Monthly payments are made at the end of the month, in
    advance. If the form is received after the deadline, new applications will normally have to wait until
    the end of the subsequent month, but the PGRS will then receive the payment for the coming
    month and any outstanding monies due from the start date of the bursary;
•   Academic Regulations and procedures governing the award of research degrees apply and
    satisfactory progress as demonstrated by a successful Major Review is required for the bursary
    funding to continue.


Responsibilities of the Director of Studies:

1. Ensure the Application for Payment of a Research Bursary is completed and sent to the
   Research Section, QMD, by the cut-off date for payment in the month prior to the PGRS
   will commence registration.




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                                                           Research Section, Quality Management Division, Academic Registry
6.2 Research Council Funding

The Research Councils are funded through the Department of Innovation, Universities and Skill’s ring-
fenced Science budget. Postgraduate Research Students who wish to apply must do so through the
University, and the DOS will need to ensure that the procedure for the particular Research Council is
followed, although the responsibility for submitting the application by the deadline lies with the PGRS.
Where a quota of awards caps the number of applications the University can submit, the DOS must
liaise with the Chair of FRDC who will complete the sections regarding institutional support. The
University is only eligible for a small number of PGRS studentships and selection is though internal
assessment first. If approved the PGRS submits the completed form to the appropriate research
council via the research councils electronic J-eS system.

Guidance can be obtained from each individual Research Council from their websites:

•   Arts and Humanities Research Council (AHRC)
•   Biotechnology and Biological Sciences Research Council (BBSRC)
•   Engineering and Physical Sciences Research Council (EPSRC)
•   Economic and Social Research Council (ESRC)
•   Medical Research Council (MRC)
•   Natural Environment Research Council (NERC)
•   Science and Technology Facilities Council (STFC)

6.3 Overseas Research Student Awards Scheme (ORSAS)

Awards under the ORSAS Scheme will be offered on a competitive basis to international research
students of outstanding merit and research potential through an annual competition. The University of
Portsmouth has a small funding quota and is responsible for administering the award. Submission of
applications to the Research Section, QMD takes place in March after notification of the amount of
funding the University will receive. Candidates may obtain the forms directly from the ORSAS co-
ordinator based in the Research Section, QMD.

Each award will cover the difference between the cost of the tuition fee for a home (UK) research
student and the fee chargeable for an international PGRS. Award holders will be international
graduate students who are commencing full-time study for a higher degree as a registered PGRS, or,
who are already undertaking a research degree and do not have an ORSAS Award. They must be
liable to pay tuition fees at the rate for international students.

The criteria for the awards are outstanding merit and research potential. Other factors such as means,
nationality, proposed field and institution of study are not taken into account. The awards may be held
in any field of study. The following factors are taken into account by the selection Panel:

•   The high academic quality which an applicant possesses;
•   The scheme invests in and promotes research potential for PGRS at the start of their research
    career;
•   The referees reports must show beyond a doubt that the candidate has outstanding promise and
    research potential and is given strong support;
•   It must be clear that the candidate has or is predicted to obtain a first class or upper second
    honour degree, or equivalent;
•   That awards are made in respect of the candidate's research strength or potential as an individual
    and not their value within a research group or because of the research project;
•   Awards are representing research studentship and are not Fellowships.

Referees' reports are considered to be extremely significant, and the single most important factor for
the selection, particularly in borderline cases where a good reference can mean the difference
between success and failure.



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                                                           Research Section, Quality Management Division, Academic Registry
Responsibilities of the Director of Studies:

1. Ensure completion of all the sections of the application forms for research council or ORSAS
   funding with the institutional and departmental information.
2. Forward the form to the Research Section, QMD, Academic Registry for signature and ensure the
   application is despatched to meet the deadline
3. Where applications are made electronically through the Je-S system by the PGRS, the Research
   Section, QMD will review and confirm submission.


6.4 APEL (Advanced Prior Experiential Learning)

In this context, ‘advanced standing’ relates to a candidate’s qualifications at admission and their
relevance to one stage at which s/he enters a research degree programme. APEL refers to situations
where account is taken within a research programme of work undertaken prior to registration.

6.4.1 Advanced Standing

Applicants with a relevant Master’s degree that includes training in research methods and a research-
based dissertation may be admitted directly to registration for the award of PhD without a requirement
to undertake formal research training. They will nonetheless undertake a Major Review at the end of
year one (year two if part-time).

The relevancy and sufficiency of qualifications for exemption from research training is a matter of
judgement by the candidate’s interview panel (Section 3.2 refers). The panel makes a written
recommendation regarding advanced standing to the Chair of the FRDC who then makes the final
admission decision. That decision is conveyed to the candidate in the Offer Letter.

For the avoidance of doubt, the decision to admit for a PhD without research training constitutes a
total exemption from required research training. Any question of partial relevancy or sufficiency must
result in a recommendation to register for the MPhil or the PhD and undertake research training.

Candidates whose masters qualification falls short of the requirements for complete exemption from
research training may seek exemption from parts of a research training programme where they can
demonstrate an assessed M-level competence in the material covered by a particular unit or units on
their assigned research training programme. APEL claims must relate to a whole unit.

The University’s APEL process must be followed. The candidate’s DOS will provide guidance on this
process with additional support from the unit leader of the relevant research training unit. The
University’s APEL process is summarised on the web. The responsibility for making an APEL claim
rests with the candidate. Successful APEL claims will be recorded on the candidate’s record.

For further information refer to:

http://www.port.ac.uk/accesstoinformation/policies/accreditationofpriorlearning/filetodownload,11036,e
n.pdf

6.5 Research Training

Research training requirements must be discussed by the interview Panel with the PGRS (See
Section 3.2) and agreed during the admissions process. This should include discussion at interview
and communication in the Offer Letter. PGRS register either with integrated formal research training
or with exemption. The criteria for exemption are detailed in the Academic Regulations. Exemption
can only be granted by the Chair of FRDC and the request should be submitted with the completed
RSR by the DOS (See Section 6.4.1).
PGRS registered for an MPhil or PhD, including students following NewRoute PhDs, with integrated
formal research training will be required to follow a programme of formal, assessed research training.
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                                                          Research Section, Quality Management Division, Academic Registry
The minimum required formal research training is the equivalent of a Postgraduate Certificate (60 M
level credits).

Research training programmes should include material on research skills and methods, advanced
subject specific knowledge and personal development. The purpose of research training is to ensure
that students are trained as generic researchers within their disciplinary context. It also provides
valuable networking opportunities.

PGRS registered for an MPhil or PhD, including New Route PhDs, with exemption from integrated
formal research training may undertake any taught research training units that will assist their
research.

Research Training is normally delivered through units on the following awards:

a.      PGCert Scientific Research Methods
b.      PGCert Technology Research Methods
c.      MSc/PGDip/PGCert Social Research Methods
d.      MSc/PGDip/PGCert Psychological Research Methods

In the few exceptional cases where registration on one of the above awards is not appropriate,
research training programmes may be assembled using relevant units from the above awards and/or
any other University of Portsmouth M level unit. Such arrangements must have the explicit written
consent of the relevant FRDC Chair.

PGRS successfully completing assessment that meets the requirements for the awards named in
section 6 above may gain an additional academic award in recognition of their training.

The MSc Social Research Methods and the MSc Psychological Research Methods provide the basis
for ESRC 1+3 research training.

Each training unit taken by a PGRS is assessed by one or more artefacts. The nature of these
artefacts (papers, essays, practical work etc) generally allows a student to link assessment to the
particular requirements of their research topic, for example through the preparation of literature review
or a poster presentation. These assignments are marked in partnership between unit tutors and the
student’s DOS.

All PGRS recognised as requiring research training will follow the relevant course during their first
year (first two years for part-time PGRS) alongside traditional study for their PhD. Allowance should
be made for this training requirement when planning a research programme. Further training in
subsequent years is encouraged, including access to external provision.


Responsibilities of the Director of Studies:

1. Ensure the PGRS registers on the appropriate research training programme;
2. Ensure the PGRS understands that successful completion of the research training is a requirement
   for approval of Major Review.


6.6 Ethics Approval

All PGRSs must apply for ethical approval for their research programme. The requirements may vary
depending on the area of research and the school or department, but it is very important that this is
dealt with at an early stage of the registration as approval is necessary before the primary research
can commence. The PGRS must complete the appropriate form and submit it to the Faculty Ethics
Committee. In many cases it is quickly established that there are no ethical issues to be considered
and approval of the research project is a formality.
However, in cases where the protocol does indicate that ethical consideration is necessary eg. the
research project involves human subjects, the PGRS must have approval before commencing the
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                                                          Research Section, Quality Management Division, Academic Registry
work. Therefore, by the end of the first year of the registration it will be a requirement that ethical
approval has been sought and agreed.

Please note that where another organisation is involved and given ethical approval, eg. an NHS trust,
it is only necessary to submit the evidence that the protocol has been approved.

6.7 Publication

A PGRS is free to publish material during the registration period. Reference to the material should be
included in and submitted, bound into the thesis. Practice varies between disciplines but it would be
expected that the publications would be joint with members of the supervision team.

It is important that the DOS assesses any implication of publication regarding Intellectual Property
Rights (IPR).

6.8 Special Needs

The University Admissions Policy states that we ‘… welcome applications from disabled students and
will strive to ensure that no suitable candidate is unable to take up a place on one of our courses or is
placed at a substantial disadvantage while pursuing that course purely as a result of disability.’
Advice on how to consider applications from students in this category can be sought directly from the
Additional Support and Disability Advice Centre, who can also advise when a PGRS has a change in
health which might affect their ability to continue with their research programme.

Additionally, the Academic Regulations require that supervisors ensure special provision is made to
enable a PGRS who has a disability or injury to realise his or her potential at a viva voce examination.
The PGRS must make a request for special provision to the DOS, who will liaise with the Academic
Registry in occasioning assistance.

7) MONITORING PROGRESS

7.1 Meetings and support

University Research Degrees Committee recommend minimum supervisory hours of 46 hours per
annum for FT students and 23 hours for PT students. These hours are to be shared out within the full
supervisory panel such that the majority is for the DOS. Supervisory panels are expected to agree on
the division of hours.

Supervisors will keep a written record of all meetings with PGRS. This might include the context of
the meeting, agreed goals and the agenda for the next meeting. The PGRS will produce a record of
the meeting which is agreed by both DOS and PGRS and it can then be available to their supervisors.
This responsibility will be made clear at Induction and followed-up at the Annual Appraisal. Where
log books are kept as part of the research programme, the meeting records should be kept as a
separate document.

7.2 Annual Appraisals

7.2.1 Introduction

Regular appraisal is central to the monitoring of PGRS progress. Appraisal processes have been
designed to provide a means of checking on students’ progress and ensuring timely completion of
research programmes. The University takes seriously the process of appraisal and is clear that it
involves a partnership between PGRS and DOS.

It is recognised that difficulties may emerge in an appraisal. Procedures for handling such
eventualities are set out below.

7.2.2 Timescales


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                                                            Research Section, Quality Management Division, Academic Registry
The Academic Regulations for Higher Degrees by Research require annual appraisals starting six
months from the commencement of registration and annually thereafter. All appraisals must be
                      st
completed by the 31 May. If a PGRS commenced with a February registration, in the first year only,
                                         st
the appraisal will be submitted by the 31 July. There is also a requirement for an annual check that
research activity is proceeding and the Annual Appraisal satisfies this requirement. All research
students must have an Annual Appraisal unless they are on a period of interrupted study
(suspended),or have submitted their thesis and are awaiting the viva voce examination.

7.2.3 Procedures

Annual Appraisals will be held within the context of a supervisory meeting and the responsibility for
holding and conducting the appraisal is vested with the DOS and may include the supervisory team.

Two weeks in advance of the meeting, the DOS:

•   Gives the PGRS formal notice of the time, date and place of the meeting and advance notice that
    the meeting is to be a formal appraisal of progress;
•   In the case of second or subsequent appraisals, passes to the PGRS a copy of the previous
    appraisal form;
•   Asks colleagues on the supervisory panel for any input they may wish to make to the appraisal.

At the appraisal, the DOS:

•   Works with the student to complete the Appraisal Form;
•   Ensures that the meeting is uninterrupted;
•   Encourages the student to review past progress and achievement with regard to thesis
    completion;
•   Goes over the main points arising out of the previous meeting and checks on progress;
•   Explores areas of difficulty and agrees ways of overcoming them;
•   Explores any differences of opinion and tries to resolve them;
•   Where relevant, ensures problems are highlighted for referral to FRDC for advice and/or action;
•   Looks ahead to the coming year and agrees a realistic action plan;
•   Makes it clear to the student that the student has an absolute right to communicate independently
    to the Chair of FRDC and, exceptionally, to the Chair of URDC about any concerns regarding the
    research programme;
•   Gives a clear indication about what happens next with the Appraisal Form.

Within one week of the Annual Appraisal, the DOS finalises the Appraisal Form in partnership with the
PGRS, who both sign it and send it to the Chair of FRDC. A copy may be kept in the
school/departmental file for reference at the next Annual Appraisal. The Chair of FRDC will send the
form to the Research Section, QMD. The Research Section, QMD, will record receipt of the Annual
Appraisal form on the student record system JUPITER. Registration for the next year will not proceed
until the form is received in the Academic Registry.

If the PGRS is not satisfied with the outcome of the appraisal, he/she will be entitled to an
interview with the Chair of FRDC. If this is not appropriate, the interview can be with the Chair of
URDC.

7.3 Annual Review Procedures

The requirements for an annual review of research progress are satisfied by the annual appraisal
procedures.

Each year, the Chair of FRDC will hold a formal meeting to consider the progress of research
students. Evidence will take the form of completed appraisal forms. The membership will be bound by
confidentiality. This will normally be part of the Agenda of a FRDC meeting. The Chair of FRDC will
notify all DOS and research students that the meeting is taking place and invite them to submit any
supplementary documentation that they wish. In the case of students who are not proceeding

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                                                           Research Section, Quality Management Division, Academic Registry
satisfactorily the meeting will have the right to set in train procedures for interim examination usually
by delegation to the Chair of FRDC. Following the meeting, where issues have been referred to
FRDC for advice/action the Chair of FRDC will write to the PGRS and the DOS indicating the decision
taken at the meeting.


Responsibilities of Director of Studies:

1. Arrange and hold an appraisal meeting with the PGRS;
2. Discuss the research training needs and ensure this is undertaken;
3. Discuss the progress of the research project;
4. Explore areas with the PGRS where problems have arisen and agree ways to overcome them, or
   refer to the Chair of FRDC by ticking the appropriate box on the form;
5. Submit the appraisal form to the Chair of FRDC when all sections have been completed and signed
   within the University deadlines.


8) MAJOR REVIEW ASSESSMENT

All PGRS registered on a PhD will undergo a Major Review at the end of year one if they are full-time
or year two if part-time. NewRoute PhD students are expected to submit the Major Review at the end
of year two. PGRS registered for a Professional Doctorate will submit a similar assessment for
progression from Stage 2 Part 1 to Stage 2 Part 2 of the research degree. Master of Philosophy
students, where the project and ability of the student show promise, may be encouraged to submit a
Major Review in support of a transfer to PhD. The Major Review Panel consists of two independent
assessors and the DOS.

It is a requirement that the PGRS registered without exemption from research training has
successfully completed the postgraduate certificate prior to submission of the Major Review.

8.1 Procedures

The PGRS and DOS will be sent information from the Research Section, QMD regarding the Major
Review assessment. This will include a template for the report and the form UPR10, Director of
Studies Statement, and the deadline for submission to the Research Section, QMD, usually three
months before submission is required.

The PGRS will submit the report by e-mail to generic e-mail majorreview@port.ac.uk by the deadline
date. The DOS completes the form UPR10 and e-mails it to the Chair of FRDC who, after
consultation with the departmental/school Postgraduate Research Tutor, adds the name of the FRDC
Assessor. The Chair of FRDC will then e-mail the form to the generic email so that the application
can be dealt with by Research Section, QMD.

On receipt of the report in the Research Section, QMD, it will be logged. The report, the form UPR10
and accompanying paperwork will be e-mailed to the assessors with instructions (copied to the DOS).

8.2 Review Meeting

The DOS will be asked to arrange a Review Meeting with the two assessors and the research
student. At the end of the meeting the Panel (2 assessors and DOS) will inform the PGRS of the
decision to either confirm the PhD registration or that the application was insufficient and that a Final
Review Meeting is required. The Panel will complete the Meeting Review form. The DOS will send
the form to the Research Section, QMD, so that the outcome can be formally notified to the student
and then recorded.




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                                                           Research Section, Quality Management Division, Academic Registry
8.3 Final Review Meeting

If a Final Review Meeting is required, on receipt of the Meeting Review Form, from the Panel, the
Research Section, QMD will notify the PGRS of the decision and of what is required in preparation for
the meeting. The DOS will be asked to organise this meeting. When a Final Review Meeting is
required, a member of the Research Section, QMD, can attend to minute the meeting and provide
Regulatory advice. If appropriate the Chair of FRDC will ask a member of FRDC or URDC to Chair.

A list of the outcomes available to the Panel is in the Academic Regulations. The PGRS will be
notified of these in the formal notification of the date, time and place of the Final Review meeting.
After the meeting the DOS will send the completed Final Review Meeting Decision form to the
Research Section, QMD. The procedure for the Major Review is complete when the final decision is
notified to the Research Section, QMD who will formally write to the PGRS.


Responsibilities of the Director of Studies:

1. Provide help and guidance with the preparation of the Major Review document;
2. Complete the form UPR10, Director of Studies Statement and submit by e-mail to the Chair of
   FRDC;
3. Arrange the Review Panel meeting between the PGRS and the Review Panel;
4. Arrange a Final Review Meeting (if required) between the PGRS and the Review Panel;
5. Return the completed Meeting Report Form to the Academic Registry;
6. Offer guidance on the submission of any extra work required by the Review Panel.


9) INTERIM EXAMINATION

Occasionally, a candidate may appear not to be making satisfactory progress. This can be
highlighted through the Annual Appraisal process but may arise at anytime during the registration. An
interim examination is a formal assessment which provides the candidate with the opportunity to
demonstrate that their work is of sufficient merit to be allowed to continue. This is a formal
assessment and the PGRS can appeal against the decision so it is important to follow the procedure
required by the Academic Regulations.

•   The DOS will report cause for concern to the Chair of the FRDC with details of the proposed form
    of the assessment.
•   Approval by FRDC is required before the interim examination can proceed
•   The Academic Registry are notified of the arrangements by the DOS and will write informing the
    PGRS of the details as follows:
    1. The date, time, and venue
    2. The form of the assessment
    3. The assessment Panel
•   The letter from the Academic Registry clearly states the possible outcomes including termination
    of the programme of research.
•   The DOS must allow at least 14 days between the letter being sent and the date of the
    assessment meeting.

Further advice can be sought from the Research Section, QMD, and from the Academic Regulations.


Responsibilities of the Director of Studies:

1. Initiate the procedure for Interim examination either after an unsatisfactory appraisal or if the
   PGRS fails to progress as expected;
2. Provide advice and guidance with the preparation of the work for assessment;
3. Arrange the date, time and place for the assessment or set a deadline for submission of a written
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                                                         Research Section, Quality Management Division, Academic Registry
   assessment, allowing sufficient time for the PGRS to complete the work required;
4. Undertake the role of Panel Member;
5. Submit the Meeting Decision form to the Research Section, QMD.


10) CHANGES TO REGISTRATION

Under devolved powers from URDC all changes affecting the registration of a research degree
student should be approved by the Chair of FRDC and recorded in the minutes of the following
FRDC.

Form UPR4 should be completed by the PGRS and signed by the DOS whenever a research student
requests a suspension (deferred registration, study break), change in mode of study or withdraws.
The form must be sent to the Research Section, QMD.

10.1 Change in Mode of Study

This can be requested for the following reasons:

•   A change to the funding available, either increased through successful application to a funding
    body or sponsor, or decreased when funding is no longer available
•   The PGRS takes full-time employment

When a change to part-time research is requested by an international PGRS their student status on
their passport must be verified as in some cases part-time registration is not permitted. Academic
Registry, Admissions Section can assist with this process.

10.2 Interruption (Suspension)

PGRS may request an interruption of up to a maximum of one year in total to their registration period
for the following reasons:

•   Ill health, where there is a prolonged medical condition
•   Family or personal problems which need time to be resolved
•   Unexpected pressure from employment

It is very important that all interruptions are recorded. A PGRS should apply immediately on form
UPR4 when an event likely to need a break in the registration occurs, rather than wait and apply
retrospectively. The end date will be recalculated and so avoid the PGRS running out of time towards
the end of the registration.

10.3 Withdrawal

It is important that when a student decides to withdraw notification is made as soon as possible to
ensure their PGRS record is updated. Please notify the school/department administrative staff and
complete the form UPR4, forwarding it to the Research Section, QMD.


Responsibilities of Director of Studies:

1. Sign the form UPR4 and send to the Chair of FRDC;
2. Inform the relevant administrative contact in the school/department of the interruption.


10.4 Extension

Students should plan their research to ensure completion within the standard registration period.
An extension period is approved once only, but exceptionally a second extension may be granted.

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                                                          Research Section, Quality Management Division, Academic Registry
The Regulations for Higher Degree by Research allow for a research student who does not submit
their thesis for examination by the end of the approved registration period to apply for an extension to
their registration period as follows:

•   A full-time PhD candidate who has completed 3 years registration may apply for an extension of
    one year.
•   A part-time PhD candidate who has completed 6 years registration may apply for an extension of
    two years.
•   A full-time MD candidate who has completed 2 years registration may apply for an extension of
    one year.
•   A part-time MD candidate who has completed 4 years registration may apply for an extension of
    two years.
•   A full-time MPhil candidate who has completed 2 years registration may apply for an extension of
    one year.
•   A part-time MPhil candidate who has completed 4 years registration may apply for an extension of
    two years.

If this is approved the PGRS must submit their thesis by the agreed extension end date, when the
registration will cease. If extenuating circumstances arise during the extension period, the PGRS
should formally apply to suspend using Form UPR4 – Notification of a Change Affecting the
Registration of a Research Degree Student.

An extension fee is payable. When the student submits within the approved extension period the fees
will be adjusted pro-rata for the year. Fee liability ends with the submission of the thesis.

Please note that approved periods of suspension/interrupted study are not included in the registration
period as the PGRS is not actively undertaking their research or receiving supervision during that
time. Following approval of a suspension the timetable is re-calculated and the end date of the
registration period extended.

An extension must be applied for prior to the registration end date being reached using the
following procedure:

•   To apply for an extension, a research student should complete form UPR12, Application for an
    Extension to the Registration Period of a Research Degree Student;
•   The form should then be signed by the DOS and sent to the Chair of the FRDC;
•   The Chair of the FRDC will forward the approved and signed form to the Research Section, QMD.

Following approval of an extension, a copy of the Form UPR12 will be sent to the appropriate Faculty
Research Administrator.


Responsibilities of the Director of Studies:

1. Sign the form UPR12 and send it to the Chair of FRDC.


10.5 Change to the Supervision Team

If it becomes necessary for a change in supervision the DOS, or the previous DOS if the change is to
the DOS, will complete form UPR3 and return to the Research Section, QMD. This will ensure the
records are amended and all future correspondence regarding a PGRS will be directed to the correct
member of academic staff.




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                                                          Research Section, Quality Management Division, Academic Registry
11) EXAMINATIONS

11.1 Criteria for Awards

The awards are given in recognition of:

1. The completion of an approved programme of supervised research;
2. The submission of a thesis, being a written document and/or other approved submission,
   embodying the results of the research programme and the conclusions drawn from the results;
3. The successful defence of the thesis at a viva voce examination.

The DOS nominates the examiners by completing form UPR5 and submitting it with supporting CV to
the Research Section, QMD, 6 months before the PGRS is due to submit the thesis. The criteria for
appointing examiners are explained in the Regulations for Higher Degree by Research and are as
follows:

• Examiners shall be appointed by the relevant FRDC on the basis of nomination by the DOS;
  nominations should be made approximately 6 months before the anticipated date of the formal
  examination;

• A candidate shall be examined by at least two and normally not more than three examiners of
  whom at least one shall be an internal examiner and one an external examiner. The Academic
  Registry shall notify the candidate, on request, of the number of examiners appointed;

• An internal examiner shall be a member of staff of the University or of an affiliated or associated
  institution or of the candidate's collaborating establishment;

• Unless, exceptionally, a supervisor has been appointed to act as an internal examiner, (see 8.3.v
  below) internal examiners should not normally have published with, sought external finance with,
  or delivered a joint conference paper with the candidate during the period of the candidate’s
  registration;

• If exceptionally a member of the supervisory team is nominated as an internal examiner, two other
  independent examiners must be appointed and the additional examiner may be either an external
  or an independent internal examiner;

• If the candidate is on the permanent academic staff of the University or of an affiliated or
  associated institution, a second external examiner shall be appointed;

• Examiners shall be experienced in research in the general area of the candidate's research topic
  and one external examiner shall normally have experience as a specialist in the topic to be
  examined;

• At least one external examiner shall have experience of examining research degree candidates at
  the appropriate level;

• External examiners shall be independent of the University and of any affiliated or associated
  institution or collaborating establishment, and shall not have acted previously as the candidate's
  supervisor;

• External examiners should not have published with, sought external finance with, or delivered a
  joint conference paper with the candidate during the period of the candidate’s registration. An
  External Examiner should not have examined another thesis put forward by the candidate’s DOS
  during the previous three years, but the UURDC may exceptionally appoint such an examiner if the
  case put forward by the DOS is convincing. Such a decision and the reasons for it shall be
  recorded in the minutes of URDC;

• External examiners should not have been a member of the staff of the University of Portsmouth
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                                                          Research Section, Quality Management Division, Academic Registry
   during the candidate’s period of study;

• No candidate currently registered for a higher degree by research shall act as an examiner;

• Notwithstanding the requirements at 8.3(viii)*, the URDC exceptionally may approve a proposed
  arrangement where the external examiner does not have experience of examining PGRS at the
  appropriate level in cases where there are a limited number of potential examiners for the subject
  area. In such cases the internal examiner must have experience of examining research degree
  candidates at the appropriate level, and the URDC must record in its minutes the particular
  circumstances to justify such exceptional approval;


*Number reference relates to the Regulations for Higher Degree by Research, not this Handbook.

The Research Section, QMD, will check that the appointment criteria has been fulfilled and will
discuss with the DOS any regulatory issues which arise and require consideration of the proposed
examiners before the form is forwarded to the Chair of FRDC for approval. The FRDC approves the
examiners proposed by the candidate’s DOS on behalf of URDC and Academic Council.

11.2 Arrangements for the Viva Voce (Oral examination)

It is the responsibility of the DOS to arrange the date, time and venue of the viva voce and to inform
the PGRS. The DOS may request the internal examiner to make the arrangements. The Research
Section, QMD must be notified on form UPR5(A) which will be sent to the DOS when the thesis is
forwarded to the examiners. When arranging the examination the DOS should try to ensure that
normally at least a month has elapsed between submission and the viva voce date. Please note that
the Research Section, QMD, will advise on this process but is unable to make arrangements for viva
voce examinations.

The PGRS will submit the thesis, one copy for each examiner, to the Research Section, QMD,
Academic Registry. The thesis will then be sent to the examiners with additional paperwork and the
Preliminary Report forms.

The Preliminary Report form (UP7A)form is completed and returned to the Research Section, QMD,
Academic Registry 3 days prior to the date of the viva voce. This form is completed after a
preliminary examination of the thesis and simply confirms the examiner’s agreement that the viva
voce should proceed.

If the examiners decide, independently, that a thesis is not of the standard to proceed to a viva voce
examination they must submit a written report indicating the reasons why the thesis is not satisfactory,
with advice for the candidate to the Research Section, QMD, with the completed form UP7A. The
candidate will be formally notified in writing by the Research Section, QMD. The DOS will be
contacted immediately by the Research Section, QMD, and asked to contact the PGRS personally
prior to the result letter being sent. The candidate will be given up to one year to re-submit and be
examined at a viva voce examination. This option may be exercised when, in the opinion of the
examiners, a thesis exhibits gross deficiencies in presentation or a failure to meet the key precepts for
a Masters or Doctoral award (as appropriate) as set out in the FHEQ HE Framework. (Appendix E)
The DOS will be expected to continue providing support during the period of referral.

Prior to the viva voce the examiners are also required to prepare independent detailed reports on their
examination of the thesis. The report will be collected by the Academic Registrar’s representative at
the beginning of the viva voce. Examiners may submit it earlier with the Preliminary Report form if
they wish.




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                                                          Research Section, Quality Management Division, Academic Registry
11.3 Plagiarism

If plagiarism is suspected, normally during the examination of a thesis prior to the viva voce
examination, the examiner should contact the DOS and notify the Research Section, QMD. The
Head of Department will be informed and will notify the Assistant Academic Registrar (Assessments
and Regulations) to initiate disciplinary action. The procedures to deal with this disciplinary offence
will be explained and initiated. Handbook of Student Regulations, Section3:

http://www.port.ac.uk/departments/services/academicregistry/assessmentandregulations

11.4 Conduct of the Viva Voce

Viva Voce examinations are held at the University. In certain circumstances approval may be given to
hold it at another venue but this must be approved by FRDC. The DOS will be expected to attend
unless the PGRS has an objection. If the DOS does not attend it is preferable that he/she is available
prior to and following the examination to offer advice and support to the student.

If attending, the DOS should enter and leave the room at the same time as the student and should
only participate in the discussion if asked to provide clarification on a specific matter. The DOS is not
permitted to take part in the discussion regarding the recommendation made by the examiners on the
outcome of the examination.

The University may wish to appoint an Independent Chair who chair the viva voce to ensure the
University procedures are followed. The Independent Chair will be able to advise the examiners but
will not play any other part in the examination.

The viva voce may not proceed unless all the examiners and the candidate are present. If there is a
problem e.g. due to unexpected personal reasons or transport delays on the day, please contact the
Research Section, QMD who will be able to advise. Procedures to deal with problems will vary
depending on the circumstances.

The Academic Registrar’s representative, will meet the examiners at a brief meeting before the start
of the viva voce. At this meeting examiners will be asked to submit their independent written reports,
(if they have not already submitted them with the UP7A), be given a final report form to record their
decision following the viva voce and be provided with advice on any questions they may have relating
to the Academic Regulations or procedures, which have arisen after their preliminary examination of
the thesis. The Academic Registrar’s representative will leave, but be available by telephone should
the examiners wish to discuss any further procedural or regulatory matters.

The examination will normally be conducted under the chairmanship of the external examiner. If two
external examiners are appointed then it will usually be the most senior who chairs but may be either,
by mutual agreement. The tone of the questioning during the oral examination should be such that it
provides the candidate with the opportunity to show their full potential in their understanding of the
research, appropriate research methods, and to defend their views and interpretation without being
confrontational.

At the viva voce the examiners will test the student’s knowledge of matters relevant to the subject of
the thesis. The purpose is to enable the examiners to clarify any ambiguities in the thesis and to
satisfy themselves that the thesis is the student’s own work. They will ensure the student is familiar
with the relation of his/her work to the field of study from the literature review and that his/her
knowledge of understanding of the subject is of the standard required for the award of the degree.
The relevant qualification descriptors from the FHEQ HE Framework must be met (Appendix E).
On completion of the viva voce examination the candidate will leave the room while the examiners
discuss their recommendation. The candidate will be asked to return and will be advised of the
intended recommendation to the URDC.



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                                                          Research Section, Quality Management Division, Academic Registry
The recommendations available to the examiners are listed on the final recommendation form
(UP7B). Explanations of the recommendations and time limits will be discussed with the Academic
Registrar’s representative at the pre-viva meeting. The recommendations open to the examiners
following the viva voce are:

•   That the degree is awarded;
•   That the degree is awarded subject to minor amendments;
•   That the degree is not awarded now but the candidate will be allowed to submit a revised thesis
    and be re-examined with or without a further viva voce;
•   That the degree is not awarded;
    In the case of a candidate who submitted for a PhD they may be awarded an MPhil subject to
    appropriate amendments to the thesis.

11.5 Following the Viva Voce Examination

The internal examiner should immediately inform the Academic Registrar’s representative of the
recommendation and forward the completed form (UP7B) to the Research Section, QMD.

If a PGRS is required to submit a revised thesis (major revisions with up to one year to submit) a
written report which details the amendments the examiners consider necessary for the thesis to be of
the standard required for the award to be made is required and will be submitted to the Research
Section, QMD. This will be sent to the PGRS with the letter formally informing the candidate of the
result.

If a PGRS is failed or awarded an MPhil the examiners will be required to submit a report (as above)
with their reasons for this decision. The Research Section, QMD will write to the candidate confirming
the examiners’ recommendation. The letter will provide information regarding the candidate’s
responsibilities, relevant time limits and requirements.

11.6 Minor Amendments

In many cases the examiners require minor amendments to the thesis. Minor amendments are not
substantive and are considered to be of the nature and extent which can be completed within three
months. If more extensive amendments are required then the examiners should recommend a re-sit.

Details of the minor amendments will be provided by the examiners when the candidate is told of their
recommendation at the end of the viva voce examination. It is usual for the internal examiner to
provide further clarification if required. The examiners are asked to indicate who will check the
corrections on form UP7B. In due course, the examiner(s) will complete a form UP7C forwarded by
the Research Section, QMD, confirming the amendments have been satisfactorily completed.

11.7 Re-Examination

Where a PGRS is required to re-submit the thesis for examination he/she is allowed up to 12 months
from the date of formal notification in which to do so. The examiners will submit written detailed
advice within one month following the viva voce to the Research Section, QMD. This will be sent to
the PGRS with details of the time limit and procedures. If, due to extenuating circumstances, an
extension to the 12 month period is required by the candidate, the candidate will write to the Research
Section, QMD requesting an extension. A request for this to be granted will be sent to the examiners
and the PGRS notified of their decision.

The revised thesis must be submitted to the Research Section, QMD. The thesis will be sent to the
examiners following the same procedures as for the first submission. The title page and front cover
should show the date of the resubmission. The date of the award will be the date when the
examiners notify the Research Section, QMD, that the thesis is satisfactory.

11.8 Award of Research Degree

The award of the research degree will be confirmed when:
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                                                         Research Section, Quality Management Division, Academic Registry
• All the examination reports have been signed by the Academic Registrar;
• The final bound thesis has been submitted by the candidate;
• The examination reports and a copy of the title page, and abstract have been presented to the
  Chair of Academic Council, the Vice Chancellor.

The Research Section, QMD will send the successful candidate a certificate and letter of
congratulation from the Vice Chancellor. Unless there is a confidential embargo on the thesis, this will
be lodged with The Library and details sent to the British Library.

Responsibilities of Director of Studies:

1. Advise on editing and content of the thesis before examination;
2. Complete the form UPR5 and submit it to the Research Section, QMD, Academic Registry;
3. Organise a mutually convenient date, time and place for the viva voce and notify the Research
   Section, QMD, on the form UPR5A;
4. Attend the viva voce examination, unless the PGRS requests otherwise;
5. Provide guidance on the examiner’s amendments during any period of referral or re-sit;
6. Contact the examiners on the PGRS behalf if clarification about the amendments is required;
7. Inform the PGRS personally when a referral is recommended.



12) COMPLAINTS

The University is committed to treat complaints with seriousness, confidentiality and, where appropriate,
with sympathy. In all cases a rapid, informal resolution which is fair to all parties is the anticipated and best
outcome.

A PGRS may submit a complaint during the period of registration and up to three months after the end of
their registration.

The PGRS is likely to discuss concerns relating to the research project with the DOS and it is expected that
in most cases the DOS will be able to deal with them. Although PGRS are advised to resolve concerns
informally by discussion with the member of staff concerned, the PGRS can also ask for a problem to be
dealt with by FRDC through the PGRS representation on the committee. Personal circumstances may
arise during the registration and the PGRS should be able to raise these with the DOS and if necessary be
offered a period of interrupted registration (Section 10.2).

However, if informal actions do not bring about a resolution that the PGRS is happy with, they may submit
a formal complaint using the student complaints procedure. A leaflet setting out how the procedure works
is available either from the PGRS’ academic department or on the University web page at:

www.port.ac.uk/accesstoinformation/policies/academicregistry/filedownlaod,17469,en.pdf

Where a school or faculty receives a complaint from a student alleging inadequate supervision, this
will be handled in accordance with the University’s complaints procedures as mentioned above. The Head
of Department is usually the member of staff asked to investigate a formal complaint. For further details on
the complaints procedure, contact the University’s Complaints Officer, on ext. 3642 or at
samantha.hill@port.ac.uk .

13) APPEALS

13.1 Procedure for Appeals

A student may appeal against the decision of the Major Review assessment, the decision result of an
interim examination or the result of the final thesis. Appeals cannot be made on the basis of
disagreement with the academic judgement of the examiners.

The only valid grounds for appeal will be:
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                                                               Research Section, Quality Management Division, Academic Registry
(i)     That there has been a significant and material administrative error in the information received
        and considered by the examiners, or
(ii)    That the examination had not been conducted in accordance with the University's regulations
        for higher degrees by research, or
(iii)   That some other material irregularity had occurred in the examination procedure;
(iv)    That the student's performance was adversely affected by illness or other good cause that
        related to the student’s personal circumstances, that she or he had been unable, for a sound
        and acceptable reason related to the circumstances themselves, to divulge before the
        meeting of the examiners and which might have had a bearing on the examiner’s decision.

Any student who wishes to appeal must submit their case in writing to the Academic Registrar within
10 working days of notification of the publication of the decision. All appeals shall be made in
accordance with the approved procedure for academic appeals to be found in Section 20 of the
Examination and Assessment Regulations found at:

http://www.port.ac.uk/accesstoinformation/policies/academicregistry/filetodownload,10383,en.pdf

except that all references to Unit Assessment Boards and Boards of Examiners shall be construed as
meaning the Assessment Panel or the Examiners.




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                                                         Research Section, Quality Management Division, Academic Registry
14) FLOWCHART CALENDER OF EVENTS

During the registration of a PGRS, from the first enquiry to the final voce voce examination there are
stages which the PGRS has to complete. Some are annual, and others once only, or only in
particular circumstances. The following diagram indicates in a flow diagram an overview of the
progress through the different stages and events.




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                                                          Research Section, Quality Management Division, Academic Registry
PART THREE – PROFESSIONAL DOCTORATES

The award of a Professional Doctorate is governed by the Academic Regulations for Professional
Doctorates. The programme differs from a higher degree by research in that it is structured in three
stages. Part 1 consists of 180 level M credits and therefore requires successful completion of a
relevant taught masters. The next step is Part 2, which has two stages. Part 2, Stage 1 consists of
structured units equivalent to 120 level D credits. Before the candidate can commence the
professional research and development which comprises Part 2, Stage 2 the proposal and portfolio of
material which it is intended will be examined for the award must be approved by the FRDC. A
supervision team is appointed for the Part 2, Stage 2 and essentially the role of the team is the same
as that for a higher degree by research.

It is important to note that differences in the regulatory requirements for professional doctorates
create marginal differences to some of the procedures in this document and to highlight where these
differ is described as follows:


   HIGHER DEGREE BY                               PROFESSIONAL DOCTORATE
       RESEARCH

Major Review (Section 8)           1) Approval of Professional Research and Development
                                      Programme for transfer to Part 2, Stage 2

                                   •    This stage is equivalent to the Major Review and requires
                                        submission of a research proposal and portfolio of material for
                                        assessment by an independent Panel.
                                   •    The document is submitted to the Research Section, QMD
                                        and sent to the assessment Panel.
                                   •    A review meeting is recommended but may be undertaken by
                                        other means eg teleconferencing to accommodate the
                                        professional work demands of the candidate.
                                   •    The outcome will be notified to the relevant Examination
                                        Board and FRDC.
                                   •    As part of the approval process the Director of Studies (First
                                        Supervisor) and two other supervisors, one of whom will be
                                        from the professional environment of the candidate, are
                                        approved.


Annual Appraisal (Section          2) Annual Review
7.2)
                                        •   The first Annual Review is completed 6 months after
                                            commencing Part 2, Stage 2 of the course.
                                        •   The Annual Review is then completed each year of the
                                            registration.
                                        •   The form UPR 11 Professional Doctorate Annual Review
                                            of Professional Research And Development Project
                                            differs from the UPR8 used by higher degrees by
                                            research and requires a signature by the Unit Leader
                                            before submission to the Chair of FRDC


Viva Voce Examination              3) Examination Process
(Section 11)
                                   •    Appointment of examiners
                                        Examiners are proposed by the DOS and approved by FRDC
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                                                         Research Section, Quality Management Division, Academic Registry
    in the same way as for other higher degrees

•   Requirements of the examination
    The examination of a professional doctorate differs from other
    higher degrees in that a public presentation of the research is
    given prior to the detailed viva voce examination by the
    examiners. The examiners attend the presentation and will
    examine the overall content and delivery. The examiners
    recommendations for the award following the viva voce are
    similar to those for a higher degree, but there is no option for
    a lower award to be given.
•   Award of degree
    The examiners complete the recommendation form on the
    date of the viva voce and the candidate fulfils any
    amendments required which are then approved by the
    examiners. The award is not ratified until the relevant
    examination board is held. All Professional Doctorates have
    the date of the examination board as the date of the award,
    regardless of when the viva voce or examiner’s
    recommendation is made. This differs from other higher
    degree awards which are granted from the date of the viva
    voce or when the examiners approve the amendments
    following a re-sit.




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                     Research Section, Quality Management Division, Academic Registry
                                                                                                           APPENDIX A

POSTGRADUATE RESEARCH DEGREE STUDENT (PGRS)

INTERVIEW CHECK-LIST

The University requires all candidates to be interviewed prior to admission. (See Section 2.2.1)

To ensure compliance with the University of Portsmouth Regulations regarding the Admission of a PGRS please
complete this form and return with the application form to the administrative contact once you have made a
decision whether to accept or reject the candidate.


1. Name of candidate

2.E-mail address                                       3.Telephone number

4. Date of Interview

5. Interviewer Panel      Interviewer 1                                 Interviewer 2



                          ………………………………………………………………                      ………………………………………………………………


4.Qualifications          Are the qualifications acceptable?                                                Yes/No

5.Research Training       Have you discussed and agreed the research training programme and ensured the
                          applicant is aware of the requirement to undertake formal research training, if not
                          exempt?                                                                Yes/No

6.APEL if relevant        Does the candidate have qualifications and/or appropriate
                          professional training and experience which are appropriate?                       Yes/No

7.IELTS/TOEFL score       Where English is not the candidates first language what is the
                          candidates score?
                                                                                                            (Please tick
                                                                                                            box as
8.Research Proposal      Discuss the proposal fully with the candidate.                                     appropriate)

                         Where the proposal is not predefined is it acceptable?                             Yes/No

                         If the proposal is not acceptable, please identify reasons as follows:
                         a) Topic outside the scope of the department                                       □      □
                         b) Department does not have the expertise required to supervise                    □      □
                         c) Poorly drafted proposal
                            Do you want the proposal redrafted?                                             □      □
                            If yes, please write to the candidate providing advice on how
                            they need to revise the proposal and a date for resubmission.
                         d) Other (Please specify)


9. Outline                Have you discussed the demands of the research degree and

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                                                               Research Section, Quality Management Division, Academic Registry
responsibilities          clarified the expected registration period and completion date?                   Yes/No

10. Working hours         Have you discussed the working/ attendance hours and the leave
and leave entitlement     entitlement?                                                                      Yes/No
                          Have you indicated that periods of interruption are permissible for
                          up to one year for extenuating circumstances, but must be
                          approved, normally in advance?                                                    Yes/No


11. Funding               Have you confirmed the funding arrangements, particularly if the
                          candidate is self financing?                                                      Yes/No

12. Conferences           Have you discussed any entitlement for support to attend a
                          Conference during their postgraduate training.                                     Yes/No
                          Please indicate how this would be managed.

13.Research Ethics        Have you discussed the ethical requirements for the project and
                          informed the candidate that approval is required for all projects?                Yes/No

14.References             Are the references acceptable?                                                    Yes/No


15.Decision               Reject (Please indicate       Unconditional Offer                 Conditional Offer
(Please tick as           reasons)
appropriate)




A decision letter will be sent to the candidate following the interview. Therefore please ensure your decision is
returned with the application form to the administrative contact who will arrange for an offer letter as follows:

    1) For International applicants >        The Admissions, Academic Registry, University House
    2) For Home/EU applicants >              School/department or central faculty admission centre




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                                                               Research Section, Quality Management Division, Academic Registry
                                                                                                      APPENDIX B
FORMS


The forms listed here with their appropriate number are available at:

http://www.port.ac.uk/departments/services/academicregistry/qualitymanagementdivision/researchde
grees/usefulinformation/


    •   Postgraduate Application Form
        Must be completed by all applicants and sent the Academic Registry Admissions section.

    •   Form RSR – Registration for Higher Degree by Research
        The form will be completed as part of the application by the student’s Director of Studies
        before commencement of the registration. The forms needs to be signed by the Chair of the
        relevant FRDC and then sent to the Research Section of QMD. A copy may be kept in
        school/department file.

    •   Form UPR3 – Application for change in Approved Arrangements for Supervision
        Complete and send to the Research Section of QMD. The form will be sent to Chair of FRDC
        for approval and the records amended. Notification of any changes to supervision will ensure
        the right academic staff is contacted when matters relating to a researcher need to be
        discussed.

    •   Form UPR4 – Notification of a change affecting the registration of a PGRS
        This form will be completed if a researcher has to interrupt (suspend) their registration,
        change the mode of study or withdraw. Complete and send to the Research Section of QMD.
        The form will be sent to Chair of FRDC for approval and the records amended.

    •   Form UPR5 – Application for the Approval of Examination Arrangements for MPhil,
        PhD or MD
        Please complete this form 6 months prior to submission to ensure that the thesis will be sent
        to the examiners promptly. Please note that the fee and examination expenses are paid by
        the school/department and authorisation by a Head of Department should be sought before
        appointing an external examiner if the travel expenses may be higher than normal, as the
        University may be able to book travel tickets and hotel accommodation at a lower rate than
        the examiner. The form requires details of the examiners and their qualifications.
        A proposed examiner who has not examined a research degree for the University of
        Portsmouth previously will be asked to send a brief cv in support. Complete and send to the
        Research Section of QMD. The form will be sent to Chair of FRDC for approval after
        confirmation that the criteria for appointment in the Academic Regulations has been satisfied.
        If the proposed examination team does not comply with the Academic Regulations
        amendment will be required prior to the form being submitted for approval so that amendment
        can be made or supporting documentation attached.

    •   Form UPR5A – Confirmation of arrangements for a viva voce examination
        The Director of Studies is responsible for ensuring that the viva voce arrangements are made,
        either personally or by a nominee, eg. the internal examiner or a member of support staff.
        A member of staff from the Academic Registry attends briefly, prior to the start of the viva
        voce, to deal with the report forms, to advise on the Academic Regulations and procedures.
        This form notifies the member of staff where to attend.
        Once the arrangements have been confirmed, please complete the form UPR5A and send to
        the Research Section, QMD, Academic Registry.

    •   Form UPR8 – Annual Appraisal
        Each year of a PGRS’s registration the DOS will hold an Annual Appraisal.
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                                                          Research Section, Quality Management Division, Academic Registry
    This meeting is part of the progress monitoring of a PGRS and registration in the following
    year is dependent on a satisfactory appraisal being submitted.
    If the Annual Appraisal indicates that a PGRS is not progressing, the Director of Studies can
    initiate an Interim Examination which will determine whether the researcher continues with
    their registration.
    Form UPR8 is the record of that meeting and should be completed as per the instructions on
    the front page.

•   Form UPR10 – PGRS Major Review, Director of Studies Statement
    Complete and submit to the Research Section, QMD by e-mail to majorreview@port.ac.uk in
    support of your researcher’s application for Major Review.

•   Form UPR12 – Application for Approval of an Extension
    When a student reaches the end of the standard registration period, 3 years full time or 6
    years part-time, before they can register for a further year, or 2 years for a part-time student,
    they must apply for an extension.
    UPR12 must be completed and sent to the Research Section, QMD.
    Approval, if the criteria have been fulfilled, will ensure the researcher is registered with an
    extension fee, which will be refunded pro rata on submission of the thesis.




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                                                       Research Section, Quality Management Division, Academic Registry
                                                                                                                 APPENDIX C

UNIVERSITY OF PORTSMOUTH
POSTGRADUATE RESEARCH STUDENT INDUCTION FORM


Name:                  ...............................................................................................................

                       ...............................................................................................................
Department:


Location:              ...............................................................................................................


Director of            ...............................................................................................................
Studies:


Additional
                       ...............................................................................................................
Supervisor(s):


Date of
                       ...............................................................................................................
Commencement:

Induction Checklist

Introduction
•     Welcome to the Department.
•     Introduction to the Director of Studies and Additional Supervisor(s).
•     Introduction to immediate colleagues.
•     Introduction to colleagues in adjacent/adjoining work areas.
•     Tour of building to include classrooms, seminar rooms, toilets, cloakrooms, kitchen
      area, drink facilities and escape routes.

Formalities
•   Confirm arrangements for induction programme.
•   Arrange campus card, email details, keys.

Working Arrangements
•   Access to building, etc. Swipe card/door number pads.
•   Procedures for out of hours working.
•   Emergency contact details.
•   Hours of attendance.
•   Procedures for reporting sickness and other absence.
•   Use of telephone, use of photocopier and use of fax machine.
•   Use of computer systems including email and internet.
•   No Smoking Policy and designated smoking areas.

General Welfare
•   Identification of specific and personal needs.
•   Registration of vehicle, parking disc and parking.
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                                                                    Research Section, Quality Management Division, Academic Registry
•     Bicycle security information.

Fire
•    Nature of alarm (for example, continuous sounding bell).
•    What to do if a fire is discovered and how (explain how the fire alarm is sounded and
     the location of call points).
•    What to do on hearing the fire alarm (leave the building by the nearest available exit.
     Do not stop to collect personal possessions).
•    Location of escape routes and assembly point (show inductee).
•    Use of fire fighting equipment (explain that inductee should only attempt to use a fire
     extinguisher if they have been trained and if it does not put them in more danger.
     Water extinguishers are NOT to be used on electrical equipment).
•    Purpose of fire doors (to prevent the spread of fire and smoke and must not be
     propped open).

First Aid
•     Names and location of local first aiders (explain where the information can be found –
      local notices and telephone directory – and that help can be obtained from the Security
      Lodge. Caretakers are first aiders).
•     What to do in the event of a serious accident or failure to locate first aider (an
      ambulance should be called by dialling 9999 (or appropriate number). Ensure correct
      address is provided. Please also dial operator on 0 and let them know that an
      ambulance has been called).

Accidents
•    What to do in the event of an accident, whether it involves injury or not (report incident
     to Health and Safety Office).
•    Procedure in the event of a reportable accident (Departmental procedure should be
     explained).

Department Specific Information
•   Including handouts, maps, etc.




Please ensure the completion of the following:

I agree that I have received appropriate information, guidance and instruction as outlined on
this checklist.

Signed:                                                           Date:
………………………………………….........................                         ……………………………….


Director of Studies to complete the following:

The above Postgraduate Research Student has received induction information and training
as indicated on this checklist.

Signed:                                                           Date:
………………………………………….........................                         ……………………………….

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                                                     Research Section, Quality Management Division, Academic Registry
                                                                                                        APPENDIX D
WHAT YOU CAN EXPECT FROM YOUR DIRECTOR OF STUDIES?
(Extracted from the University Postgraduate Research Student Handbook)

Within the University Handbook for Postgraduate Research Students issued annually to PGRS
sections indicate the assistance PGRS can expect from the Director of Studies as follows:

Registration
         •     Complete the paperwork regarding funding where appropriate
         •     Authorise in writing a change of mode of study if required
         •     Authorise in writing, agreement for a period of interrupted study
         •     Authorise in writing, agreement for an extension to your research registration period

Funding
       •       Ensure completion of all the sections of the application form with information that the
               department needs to include
        •      Forward the form to the Academic Registry for signature and ensure the application is
               despatched to meet the deadline
        •      Where applications are made electronically through the Je-S system, the Research
               Section, QMD will review and confirm submission.

Annual Appraisal
       • Arrange and hold an appraisal meeting with PGRS
       • Explore areas where problems have arisen and agree ways to overcome them, or refer to
           the Chair of FRDC by ticking the appropriate box on the form
       • Submit the appraisal form to the Chair of FRDC, and the Academic Registry, when all
           sections have been completed and signed.

Interim Examination
        • Arrange the date, time and place for the assessment or set a deadline for submission of a
           written assessment, allowing sufficient time for you to complete the work required
        • Provide help and guidance with the preparation of the work
        • Inform the PGRS of the decision of the panel. Written confirmation will be sent by the
           Academic Registry

Major Review
   • Provide help and guidance with the preparation of the Major Review document
   • Arrange the review panel meeting
   • Arrange a final review meeting (if required) between the PGRS and the review panel and offer
       guidance in preparation for the meeting
   • Return the completed meeting report from the Academic Registry
   • Offer guidance on the submission of any extra work required by the assessors

Examination
   • Propose your examiners and submit details for the approval of FRDC
   • Advise on editing and content of your thesis before submission
   • Organise a mutually convenient date for the examination and notify the Academic Registry of
      the date, time and place
   • May if agreed by the PGRS, attend the viva voce examination


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                                                            Research Section, Quality Management Division, Academic Registry
•   Provide guidance about the examiner’s amendments during any period of referral/re-
    submission
•   Contact the examiners on the PGRS behalf if clarification about the amendments is required




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                                                   Research Section, Quality Management Division, Academic Registry
                                                                                                         APPENDIX E
                                                                               5
Extract from QAA Framework for Higher Education Qualifications


Descriptor for a qualification at Masters (M) level:
Masters degree Masters degrees are awarded to students who have demonstrated:
      •   a systematic understanding of knowledge, and a critical awareness of current problems
          and/or new insights, much of which is at, or informed by, the forefront of their academic
          discipline, field of study, or area of professional practice;
      •   a comprehensive understanding of techniques applicable to their own research or advanced
          scholarship;
      •   originality in the application of knowledge, together with a practical understanding of how
          established techniques of research and enquiry are used to create and interpret knowledge in
          the discipline;

iv conceptual understanding that enables the student:

      •   to evaluate critically current research and advanced scholarship in the discipline;
      •   to evaluate methodologies and develop critiques of them and, where appropriate, to propose
          new hypotheses.

Typically, holders of the qualification will be able to:

      •   ideal with complex issues both systematically and creatively, make sound judgements in the
          absence of complete data, and communicate their conclusions clearly to specialist and non-
          specialist audiences;
      •   demonstrate self-direction and originality in tackling and solving problems, and act
          autonomously in planning and implementing tasks at a professional or equivalent level;
      •   continue to advance their knowledge and understanding, and to develop new skills to a high
          level;

and holders will have:

      •   the qualities and transferable skills necessary for employment requiring:
              o the exercise of initiative and personal responsibility;
              o decision-making in complex and unpredictable situations;
              o the independent learning ability required for continuing professional development.


Descriptor for qualifications at Doctoral (D) level: Doctoral degree
Doctorates are awarded to students who have demonstrated:

      •   the creation and interpretation of new knowledge, through original research or other advanced
          scholarship, of a quality to satisfy peer review, extend the forefront of the discipline, and merit
          publication;
      •   a systematic acquisition and understanding of a substantial body of knowledge which is at the
          forefront of an academic discipline or area of professional practice;
      •   the general ability to conceptualise, design and implement a project for the generation of new
          knowledge, applications or understanding at the forefront of the discipline, and to adjust the
          project design in the light of unforeseen problems;
      •   a detailed understanding of applicable techniques for research and advanced academic
          enquiry.


5
    http://www.qaa.ac.uk/academicinfrastructure/FHEQ/EWNI08/FHEQ08.pdf

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                                                             Research Section, Quality Management Division, Academic Registry
Typically, holders of the qualification will be able to:

    •   make informed judgements on complex issues in specialist fields, often in the absence of
        complete data, and be able to communicate their ideas and conclusions clearly and
        effectively to specialist and non-specialist audiences;
    •   continue to undertake pure and/or applied research and development at an advanced level,
        contributing substantially to the development of new techniques, ideas, or approaches;

And will have:

    •   the qualities and transferable skills necessary for employment requiring the exercise of
        personal responsibility and largely autonomous initiative in complex and unpredictable
        situations, in professional or equivalent environments.




                                                                                                                       51

                                                           Research Section, Quality Management Division, Academic Registry
GLOSSARY OF ABBREVIATIONS

AHRB          Arts and Humanities Research Council

APEL          Advanced Prior Experiential Learning

ASQER         Annual Standards and Quality Evaluative Review

BBSRC         Biotechnology and Biological Research Council

CRDP          Collaborative Research Degree Programme

DCQE          Department of Curriculum and Quality Enhancement

DOS           Director of Studies

EPSRC         Engineering and Physical Sciences Research Council

ESRC          Economic and Social Research Council

FDL           Flexible and Distributed Learning

FRDC          Faculty Research Degrees Committee

IPR           Intellectual Property Rights

MD            Doctor of Medicine

MOA           Memorandum of Agreement

MPhil         Master of Philosophy

MRC           Medical Research Council

NERC          Natural Environment Research Council

ORSAS         Overseas Research Student Awards Scheme

PDP           Personal Development Programme

PGRS          Postgraduate Research Student(s)

PhD           Doctor of Philosophy

QAC           Quality Assurance Committee

QMD           Quality Management Division

R&KTS         Research & Knowledge Transfer Services

RDP           Research Degree Programme

STFC          Science and Technology Facilities Council



                                                                                                                 52

                                                     Research Section, Quality Management Division, Academic Registry
URDC   University Research Degrees Committee




                                                                                                     53

                                         Research Section, Quality Management Division, Academic Registry

				
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