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Administration. By Jonathan Mel Amy humayra Thank you Functions of Administration and Finance Division • Managing Departmental financial matters • Managing Departmental personnel affairs • Managing Departmental administration The dept and role of Administration. • All large organisations depend on an administrative spine. Dealing with enquires, communicating messages and producing documents for the workforce are all examples of administrative tasks. • For example the school’s administration department would be the school office and the administrators would be the secretaries. They would be involved in: • Keeping pupils records up to date and ensure the standardisation of administrative work, the layout of documents, letters etc. • Advise departments about office layout, office equipment, working practises and staff development. • Co-ordinate the supply of office equipment and stationary. • Study and analyse administrative practise within the organisation in order to develop an overall strategy for administration. • Provide and maintain a communications system within a company, including phones, mailing systems, computer hardware and other data processing facilities. How can you tell is it successful? • Payments would be made on time. • Business will be running smoothly. • Letters would be sent to the right people. • For example pupils would be going to the right lessons because of correct timetables. How does this department help the organisation meet its objectives? • Objectives would be met if the administration department is running correctly because like above all the paperwork is correct. How is it linked to the other departments? • Administration is linked to the finance department because all work done in the finance department has to be filed by the administration department. • In the human resource department they also have a n administrative role, concerned with the payment of wages, the supervision and implementation of health and safety laws, etc. • The marketing department investigating customers needs send letters which must be processed by the administration department.
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