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The Organization and Functioning of Forestry Administration

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The Organization and Functioning of Forestry Administration Powered By Docstoc
					   The Function and
    Organization of
Forestry Administration
  National Forestry Policy Statement of July 26,2002
  Forestry Law of August 31, 2002
  Sub-decrees: Nº 17 and Nº 64
  Prakas Nº: 509 PK/MAFF/B, dated September 17, 2003
  Decision N 1802 fa.aico , dated November 18, 2003
              o




                          FA function & organization    1
• The Forestry Administration is the government
authority under MAFF, with a streamlined
organizational structure, for forestry and forest
resource management consistent with the
National Forestry Sector Policy and Forestry Law.

 •Forestry  Administration has a headquarter,
 4 inspectorates, 15 cantonments, 55
 divisions, and 170 triages.
 ( Ref. Chapter 2: Articles 6 and 7)
                   FA function & organization   2
                  FA Headquarter:
1.    Administration and International Cooperation Office.
2.    Planning, Accounting and Finance Office.
3.    Forestry Extension Office.
4.    Forest Management Office.
5.    Watershed Management and Forestland Office.
6.    Forest Industry Development and Trade Office.
7.    Forestation Office.
8.    Community Forestry Office.
9.    Legislation and Litigation Office.
10.   Wildlife Protection Office.
11.   Forest and Wildlife Training Center.
12.   Wildlife Rescue Center and Zoo “Phnom Tamao”.
13.   Forest and Wildlife Science Research Institute.



                      FA function & organization             3
             Duties of Administration and International
                            Cooperation Office (AICO)

   To coordinate the administrative activities.
   To manage and circulate various administrative documents.
   To manage the statistic of government officials and maintain all the personnel
    documents.
   To prepare the schedule and work plan for the FA leaders and charge the
    protocol affairs.
   To manage and maintain the public properties used in FA.
   To organize the security, disciplines and sanitation affairs and to strengthen the
    internal regulations of FA.
   To assist FA leaders in the missions for assignment, monitoring & evaluation,
    incentive & penalty and promotion for the FA officials.
   To prepare invitation letters, organize meetings, and record the minutes of
    meetings.
   To prepare salaries for FA officials.
   To coordinate the international cooperation and public communication affairs.
   To review, monitor, and evaluate all the documents and memorandums of
    international organizations and NGOs concerned with FA affairs.
   To summarize the performances by the whole FA and prepare the monthly,
    quarterly, biyearly, nine-monthly, and yearly report of FA.
   To perform other duties assigned by FA leaders.


                              FA function & organization                                 4
      Duties of Planning, Accounting and Finance Office (PAO)

   To develop short, medium, and long-term forestry action plans.
   To analyze, recommend, and prepare the public investment plan and
    to promote private investments in forestry sector.
   To monitor and evaluate the implementation of various plans and to
    amend if needed.
   To propose income and expenditure budget plans for the
    implementation of FA and monitor such implementation.
   To register and manage the accounting, inventory of movable
    properties, real estate, materials stock, and fuel.
   To receive and distribute the available resources to all units in FA.
   To manage and control the income and expenditure of budget and
    general financial affairs of FA.
   To manage and control the technical implementation of public
    performance.
   To report financial status of FA.
   To perform other duties assigned by FA leaders.


                              FA function & organization                    5
            Duties of Forestry Extension Office (FEO)


   To search, receive and collect forestry and other related
    information in coordination with the units under FA, private
    stakeholders and local people.
   To collect and sort the knowledge from various sources or
    recent research output in order to promote extension and
    training.
   To edit, compile, design, publicize, distribute and manage
    documents for extension through media systems.
   To evaluate the extension results and propose measures for
    improvement of extension methods.
   To review the publications on forestry information in Cambodia
    made by private and other stakeholders.
   To implement public education and extension, and to provide
    extension service on forestry and its related issues.
   To manage library and technical documents for extension.
   To perform other duties assigned by FA leaders.


                          FA function & organization                 6
    Duties of Forest Management Office (FMO)

   To develop technical standards, monitor, control and
    evaluate the implementation of forest management in the
    country.
   To review and evaluate all proposals for forest concession
    and annual coupe management plans and ESIA reports.
   To review, evaluate and establish technical standards for
    forest engineering, the use of bridges, roads, and camp
    construction for forestry sector.
   To control and permit the use of engines, chain saws,
    vehicles, equipment and other means for harvesting
    operations.
   To prevent, suppress and fight against forest fires.
   To perform other duties assigned by FA leaders.




                         FA function & organization              7
Duties of Watershed Management and Forestland Office
                       (WMFO)

    To study, research and develop regulations related to
     forestland.
    To manage, classify and evaluate the watershed zones
     and to demarcate forestland boundary.
    To manage and classify permanent forest estate
     according to environmental, economic, social and
     cultural functions.
    To manage GIS, and to produce forestland use maps,
     watersheds maps and other maps for the forestry sector.
    To research science and technology on photogrametry
     and to publicize the forest maps.
    To review publications and to provide a service in forest
     map production.
    To perform other duties assigned by FA leaders.
                      FA function & organization          8
                Duties of Forest Industry Development
                          and Trade Office (FIDTO)


   To develop the strategic plan and action plan for the development of
    forest industry and timber market through the improvement and
    efficient use of forest products for local needs and for export.
   To research forestry markets, to develop legal framework and
    technology, and to upgrade the human resources capacity on wood
    technology, forest product transformation and timber market.
   To coordinate the control procedure for import-export of timber and
    non-timber forest products (NTFPs) and its processed products loaded
    in sealed containers.
   To research technology in timber and NTFP processing and use of
    potential timber species.
   To prepare the application format for the establishment of wood
    industry bases, sawmills and handicrafts for large and medium scale.
   To study and propose the annual import/export quota and to issue
    transport permits for timber and NTFP import/export.
   To strengthen and extend international cooperation, especially with
    ASEAN and WTO for forest industry development in Cambodia in
    accordance with the global trend.
   To perform other duties assigned by FA leaders.

                            FA function & organization                     9
                Duties of Forestation Office (FO)

   To develop plan for extending forestation.
   To rehabilitate and develop the forest resources through
    forestation.
   To select and allocate the areas for forestation and to develop tree
    species through modern technology.
   To manage forest nurseries & plantation, tree seed centers, seed
    orchard demonstration plots, botanical gardens, and to maintain,
    protect and harvest the forest plantation.
   To survey the location and propose the operational plan for the
    Arbor Day.
   To manage and protect the forest plantation established by Arbor
    Day.
   To establish Honorable Tree Gardens for national and international
    leaders to plant for Commemoration.
   To take measures for the protection of forest plantations against
    fires and to promote the experiment of tree species.
   To perform other duties assigned by FA leaders.

                           FA function & organization                 10
          Duties of Community Forestry Office (CFO)


   To develop the regulations, technical guidelines and strategic plans on
    community forestry.
   To develop the policy on community forestry agreements.
   To propose the action plan and budget requirement for community
    forestry.
   To collect, manage and distribute the information on community
    forestry.
   To provide technical service and to coordinate the establishment,
    implementation, monitoring and evaluation of community forestry
    projects.
   To establish nurseries, to promote forestation through the public/
    community activities.
   To facilitate and coordinate the cooperation and supported programs
    for the community forestry with various international organizations in
    order to contribute the poverty reduction of local communities.
   To perform other duties assigned by FA leaders.


                           FA function & organization                11
Duties of Legislation and Litigation Office (LLO)


   To research, study and develop all the legislations/ regulations
    for forestry sector.
   To conduct extension and provide enforcement guidance on
    forestry law/regulations
   To monitor, audit and evaluate law enforcement of Forestry
    legislation/regulations.
   To investigate and take necessary intervention for suppressing
    forest offences in the irregular cases, and to compile the forest
    crime cases to the Court, or/and to collect the fines in
    accordance to the legal procedure.
   To summarise reports of all forest crimes in the country.
   To perform other duties assigned by FA leaders.




                         FA function & organization              12
            Duties of Wildlife Protection Office (WPO)


   To research the ecology, wildlife population & distribution, habitats
    and wildlife diseases.
   To develop technical guidelines on wildlife transport, maintenance and
    habitat change.
   To study and find solutions for conflicts between wildlife and humans.
   To manage and promote the eco-tourism development, and to control
    wildlife hunting, farming and trade.
   To restore the situation and biological ability of wildlife.
   To develop wildlife and habitat conservation plans, including protected
    forests.
   To control and monitor the implementation of wildlife regulations in
    order to ensure the effective management and conservation of wildlife.
   To strengthen and extend the international cooperation in order to
    support the implementation of international conventions, especially
    CITES and Biological Diversity Conventions.
   To perform other duties assigned by FA leaders.

                          FA function & organization                 13
       Duties of Forest and Wildlife Training Center (FWTC)



   To examine human resource development needs for the forestry
    sector by proposing long, medium and short-term professional
    training plans on forest and wildlife techniques.
   To conduct training on forestry and other related subjects.
   To organize the arrangement for technical conferences or
    training workshops.
   To develop annual training programs based on the priority of
    actual requirements in the forestry sector.
   To implement training programs and conduct field practice.
   To coordinate with other stakeholders on all training affairs in
    forestry sector and to manage, maintain and assure the daily
    operation of the Training Center.
   To perform other duties assigned by FA leaders.


                         FA function & organization            14
Wildlife Rescue Center and ZOO “Phnom Tamao” (WRCZ)


    To manage and conserve the wildlife by providing technical
     assistance in wildlife care and feeding to various zoos.
    To cure and rescue the wildlife, to select and hybridize wildlife
     species.
    To collect information, to publicize and extend the scientific data.
    To research biology of all wildlife species.
    To manage the museum, training & public communication room,
     and to seek for support for them.
    To manage the income, expenditure, security protection and
     sanitation of the Rescue Center & Zoo.
    To establish and manage the relationship network with various
     zoos in the country and overseas.
    To perform other duties assigned by FA leaders.




                            FA function & organization                  15
        Forest and Wildlife Research Institute (FWRI)


   To research species, richness and dynamics of forest vegetation.
   To study phytosociology and forest vegetation by ecological zones,
    to collect plants specimens, to prepare and maintain the herbaria.
   To research forest ecology for wildlife habitats, to study biology
    and wildlife bio-sites, to survey and conduct wildlife inventory and
    assessment of richness and population dynamics of wildlife.
   To research the main ecological factors by each zone, to monitor
    and evaluate the change of ecological factors such as soil, water
    and climate related to the forest vegetation.
   To conduct the primary assessments of forest resources at
    ecological zones or national level in order to classify the forest
    types according to their prioritized functions.
   To research biotechnology, plants selection and hybridization, and
    to develop techniques for forest rehabilitation and forest
    improvement for the highest productivity.



                           FA function & organization                 16
        Forest and Wildlife Research Institute (Cont.)


   To research techniques to manage botanical gardens, to select
    and hybridize the ornamental species.
   To research on the identification of timber and NTFPs, processing
    technology and forest products quality.
   To study and analyze the socio-economy and environment, and to
    evaluate the socio-economic needs in job alternatives in order to
    reduce impacts on forests.
   To establish and manage the coordination network of cooperation
    with various forest research institutes in the region and globe.
   To collect data and information, and to compile and publicize
    scientific & technical documents of the results from the research
    for implementation on the ground and in the production.
   To perform other duties assigned by FA leaders.




                           FA function & organization               17
                  Local Level

Forestry Administration Inspectorates are
as follows:
   1.   FA   Inspectorate        of    Mekong
   2.   FA   Inspectorate        of    North Tonlesap Lake
   3.   FA   Inspectorate        of    South Tonlesap Lake
   4.   FA   Inspectorate        of    Gulf




                    FA function & organization               18
                      Local Level
              FA Inspectorate of Mekong

   The jurisdiction of Mekong Inspectorate covers
    Kampong Cham, Prey Veng, Svay Rieng, Kratie, Stoeung
    Treng, Mundulkiri and Ratanakiri provinces.


   Mekong inspectorate comprises: 5 Cantonments,
    17 Divisions and 54 Triages.




                       FA function & organization      19
                      Local Level
           Inspectorate “North Tonlesap Lake”


   The jurisdiction of Inspectorate “North Tonlesap Lake”
    covers Kampong Thom, Preah Vihear, Siem Reap,
    Oudormeanchey and Banteaymeanchey provinces.

   Inspectorate “North Tonlesap Lake” comprises: 3
    Cantonments, 15 Divisions and 44 Triages




                      FA function & organization         20
                 Local Level
        Inspectorate “South Tonlesap Lake”


   The jurisdiction of Inspectorate “South
    Tonlesap Lake” covers Batambang, Krong
    Pailin, Porthisat, Kampong Chhnang, Kandal,
    Kampong Speu provinces and Phnom Penh
    city.
   Inspectorate “South Tonlesap Lake”
    comprises: 4 Cantonments , 15 Division and
    52 FA Triages.



                  FA function & organization      21
                   Local Level
                 Inspectorate “Gulf”

   The jurisdiction of Inspectorate “Gulf” covers
    Kampot and Takeo provinces, Krong Kep,
    Krong Preahsihanouk and Kohkong privinces.
   FA Inspectorate “Gulf” comprises 3
    Cantonments, 8 Divisions and 25 Triages.




                    FA function & organization       22
                  Local Level
           Duties of FA Inspectorates

 To monitor, advise and coordinate the activities
of cantonments, divisions and triages within its
jurisdiction.
 To inspect the performance of FA staff within its
jurisdiction.
 To perform other duties assigned by the chief of
FA.




                   FA function & organization     23
                     Local Level
             Duties of FA Cantonments

   To control, lead, and coordinate the FA divisions and
    triages within its jurisdiction.
   To implement the policy and management plan of
    national forestry sector.
   To lead the study and development of the forestry
    sector management plan within its jurisdiction, to set
    up the work plan for the implementation of the
    divisions after the plans approved by the Head of FA.




                      FA function & organization             24
                        Local Level
            Duties of FA Cantonments (Cont.)

   To study and manage the permanent forest reserves, to
    establish as community forest, identifying the precise
    boundary, optimum size of forest resources and the needs of
    local communities for traditional uses.
   To issue the harvesting quota “timber and NTFPs” for local
    communities.
   To issue permits for the establishment of timber and NTFPs
    delivery stock and small scale handicrafts.
   To issue permits for the establishment of all kilns in industrial
    or handicraft forms which use timber and NTFPs as primary
    materials.




                         FA function & organization                     25
                  Local Level
          Duties of FA Cantonments (Cont.)


   To issue transportation permits for global amount
    of timber & NTFPs derived from community forests.
   To sign community forestry agreement with local
    communities that reside inside or near the
    permanent forest reserves.
   To regularly report to the Head of FA by month,
    quarter, semester, nine-months and year on the
    working activities of forestry sector within its
    jurisdiction.
   To perform other duties assigned by FA leaders.



                   FA function & organization           26
                    Local Level
               Duties of FA Divisions

   To implement the assessment of forest and wildlife
    resources and to demarcate the forest boundaries.
   To study, research and implement the
    management and conservation of wildlife and its
    habitats.
   To study, develop and implement the forestry
    sector management plan within the jurisdiction.
   To develop the management plan of ex-concession
    production forests within its jurisdiction and to
    submit the plan to the head of FA for approval.




                     FA function & organization          27
                     Local Level
           Duties of FA Divisions (Cont.)

   To implement forestation and forest rehabilitation.
   To conduct extension, to prevent and fight against
    the forest fire.
   To facilitate, review and provide technical
    assistance to the community forestry.
   To control forest harvesting operations, and to
    measure, evaluate the quantity and quality of
    timber and NTFPs in order to record in the book
    "A".
   To implement investigation, prevention and
    suppression to all forest and wildlife crimes.




                      FA function & organization          28
                   Local Level
          Duties of FA Divisions (Cont.)

   To file the case of forest and wildlife crime and
    send the case to the court.
   To issue the harvesting permit for timber and
    NTFPs exceeding the traditional use rights of
    local community in community forests.
   To issue the transportation permit for timber
    and NTFPs originating within its jurisdiction.
   To report to the chief of cantonment by month,
    quarter, semester, nine-months and year on
    the working activities of forestry sector within
    its jurisdiction.
   To perform other duties assigned by FA leaders.
                    FA function & organization          29
                      Local Level
Duties of FA Triages as the ground implementer:

   To patrol on the ground in order to monitor and
    protect the forest and wildlife resources as well as to
    combat the forest fire.
   To conduct forestry extension and seek peoples
    participation in the management & protection of
    forest and wildlife resources.
   To establish forest nurseries and to implement
    forestation and forest rehabilitation.
   To facilitate and provide technical assistance to
    community forestry.




                       FA function & organization             30
                     Local Level
            Duties of FA Triages (Cont.)

   To implement the forest and wildlife inventory and
    management.
   To implement the measurement, assessment, and
    determination of quantity of forest and non-wood
    forest products.
   To monitor, report, file the forest crime offences,
    prevent and suppress the forest and wildlife
    offences.
   To perform other duties assigned by higher-ranks.




                      FA function & organization          31
         Monitoring & Evaluating
               Mechanism
   Follow-up Meetings
   Monitoring & Strengthening Teams
   Discipline Councils
   Reward Committee




                  FA function & organization   32
             Monitoring Mechanism
                   Follow-up Meetings

Follow-up Meetings are conducted every
trimester:
 To monitor and evaluate the results of working
   implementation of all FA units to compare with
   the work plans.
 To conduct SWOT analysis after the ground
   implementation of activities set up in the plans.
 To define the corrective measures for more
   effective implementation in the next trimester.
 To share the up-date information and provide
   the course based on the request.
                    FA function & organization         33
                 Monitoring Mechanism
             Monitoring & Strengthening Teams

   Monitoring & Strengthening Teams are set up at the headquarter.
   The monitoring & strengthening team has the duties to check,
    advise and make recommends on local FA level performance.
   The monitoring & strengthening team is chaired by a deputy head
    of FA and members from AICO, PAO, LLO and FMO:
   AICO checks, advises and recommends on the administrative and
    staffing performance of local FA level.
   PAO checks, advises and recommends on the performance of local
    FA level related to the budget and financial issue.
   LLO checks, advises and recommends on the performance of local
    FA level related to the law enforcement issue.
   FMO checks, advises and recommends on the performance of local
    FA level related to forest planning and management.

                           FA function & organization                 34
                   Monitoring Mechanism
                          Discipline Councils
   Discipline councils are set up at the headquarter and Inspectorates.

   The discipline council of the headquarter has duties to subpoena,
    investigate, and evaluate all FA staff who commit mistakes/faults in
    their duties in order to fine/penalize consistent with the Law on
    General Statute of GO, Forestry Law and other relevant regulations.

   The discipline council of the headquarter comprises of:
      Deputy Chief of FA                           chief
      Chief of particular FA inspectorate          deputy chief
      Chief of AICO                                deputy chief
      Chief of PAO                                 member
      Chief of LLO                                 member
      Chief of related FA Cantonment               member
      Chief of Women Association                   member
      Deputy Chief of AICO                         secretary


                            FA function & organization                     35
                  Monitoring Mechanism
                          Discipline Council

   The discipline council of FA Inspectorate has duties to
    subpoena, investigate, and evaluate their local FA staff commit
    mistakes/faults in their duties in order to fine/penalize
    consistent with the Law on General Statute of GO, Forestry
    Law and other relevant regulations.

   The discipline council of each FA inspectorate comprises of:
      Chief of FA Inspectorate           chief
      Chief of FA Cantonment             deputy chief
      Chief of FA Division               member
      Chief of FA Triage                 member
      A staff of FA Inspectorate         secretary



                           FA function & organization                 36
                          Monitoring Mechanism
                            Reward Committee

   The Reward Committees are set up at the
    headquarter and Inspectorates.

   The Reward Committee of the headquarter has duties to evaluate all FA staff
    performances in fulfilling their duties in order to provide the reward according to
    their merits consistent with the Law on General Statute of GO, Forestry Law and
    other relevant regulations.

   The discipline council of the headquarter comprises of:
      Deputy head of FA                             chief
      Chief of AICO                                 deputy chief
      Chiefs of FA inspectorates                    member
      Chiefs of relevant offices/units              member
      Chief of Women Association                    member
      Deputy Chief of AICO                          secretary

                                   FA function & organization                    37
FA function & organization   38
   Structure
   Map of FA Divisions
   Map of FA Triages




                     FA function & organization   39
   Structure
   Map of FA Divisions
   Map of FA Triages




                     FA function & organization   40
Thank You!


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