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					Southwestern University                                                                   Safety Office



                                  Fleet Safety Policy
Southwestern University has developed a proactive fleet safety program that will be implemented
in December 2001. This program will help reduce the risk of operating 15 passenger vans. It
involves a driver’s license check, classroom training, and safe operating instructions.

In April 2002, the second part of the fleet safety program will be implemented. All drivers who
use a fleet car, rental car, or personal vehicle (if reimbursed) for university business will need to
have an approved driver’s license check. No classroom training is required. Only approved
drivers will be allowed to reserve and use fleet vehicles after May 2002.




                           15 Passenger Van Program Components

1. Get approved driver status from S.U. Police (drivers license check - bi-annual).
       • Driver requirements: 2 year minimum driving experience.
2. Conduct van driver safety training.
       • Van driver classroom training – all drivers must attend – should get drivers license
            check prior to classroom training
       • Hands-on road training
                • Experienced drivers may be exempt from hands-on training. Experienced
                    driver criteria: driver has driven a 15 passenger van on a minimum of two
                    road trips, (including highway experience) within the past three years without
                    an incident/accident.
       • Driver - Operational Safety Requirements:
            • Require drivers and passengers to wear seat belts at all times while traveling.
                Driver responsibility to ensure prior to leaving for trip/return.
            • Check safety equipment prior to each trip. Check tires, wipers, lights, horn,
                signals and flashers.
            • Driver shall not use a cell phone, eat, or smoke while driving the van.
            • Driver shall use extra caution [drive at slower than normal speeds] when turning,
                changing lanes, or when on exit/entrance ramps. Drivers shall not exceed speed
                limits at any time.
3. Physical Plant will coordinate manufacturer’s maintenance and keep records.
4. Restrict passengers to reduce gross vehicle weight.
       • Remove rear row of seating – limit van to 11 passenger seats.
       • Pack equipment in van – equipment must be packed below rear window level to help
            keep a low center of gravity. (roof racks are not allowed)
       • Limit outside rental vans to 11 passengers.

Note: The above requirements apply to the use of outside rental agency 15 passenger vans as
well. Specifically, all drivers must be classroom trained, authorized drivers, and must limit vans
to 11 passengers.




Help us develop a proactive safe driving culture !                                      rev.10-18-04 mrd


Drive Safely              Drive Defensively
Southwestern University                                                                  Safety Office


                           Campus Van Rental Procedure


•   Individuals must complete a driver’s license record form. Forms are available from Campus
    Police. Campus Police reviews records against our standard driver criteria. Copy of master
    approval list kept at S.U. Police and Physical Plant.

•   Van driver training will be conducted by Athletic Dept. The successful completion of the
    driver’s license review and van driver training serves to authorize employees to use our
    passenger vans.

•   Department/driver contacts Physical Plant to schedule a van. A vehicle request form will
    need to be completed and turned in. A vehicle trip report will be completed by the driver
    and turned in to Physical Plant upon return.




                                       Campus Fleet Cars


•   Get approved driver status from S.U. Police (drivers license check - bi-annual).
•   Contact Physical Plant to request/schedule a vehicle.
•   Complete fleet reports (request & trip report).




                      Personal Vehicle Usage (if reimbursed for mileage)

•   Get approved driver status from S.U. Police (drivers license check – bi-annual).




                                Drivers License Record Procedure

•   Sign a drivers license request form from S.U. Police (DPS confidential record check)
•   Allow three weeks for this approval process prior to your need to rent/schedule a fleet vehicle
•   Approval process: notice will only be given to those that have a specific work related “need
    to know” if an individual is “not approved”. No notice after the three week process means
    that the individual has been approved (a master list of all approved drivers can be checked for
    verification of approval – contact Robin Aleman at S.U. Police).



Help us develop a proactive safe driving culture !                                     rev.10-18-04 mrd


Drive Safely              Drive Defensively

				
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