draft_board_minutes_041708 by stariya

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									                                  Heritage Pines Drama Club
                                        Board Meeting
                                        April 17, 2008
                                 H.P. Clubhouse Dining Room

CALL TO ORDER
The meeting was called to order by Sherry Churchill, President at 1:36 P.M.

PROOF OF QUORUM
Present: Sherry Churchill, Howard Dornfeld, JoAnn Florin, Gloria Saunderson, Maggie Shell
Absent: None

SECRETARY’S REPORT
The minutes of the previous meeting were read.

CORRECTIONS, ADDITIONS, DISCUSSION
Gloria Saunderson gave a breakdown of the profit and expenses for the July, Oct. and March
plays which resulted in a profit of $1801.06 Our line end balance is $1086.19 which is 22 cents
more. The correction is due to the tax base. We were charged 61/2% rather than 7% which is the
difference.

Motion by Howard Dornfeld and seconded by JoAnn Florin to approve the minutes as corrected
Motion passed

TREASURER’S REPORT
Gloria Saunderson did not have a statement as Bob Zaiens was out of town. May statement
showed a balance of $71.52 in the Sun Trust account. Mary Gruber was reimbursed $25. leaving
a balance of $46.52. A deposit of $80. was to be made for paid members bringing the balance to
$126.52. We have 16 paid drama club members.
Treasurer’s report received

PRESIDENT’S REPORT
Sherry Churchill explained her philosophy about leadership and hoped the board members would
set the example and she sincerely wishes that the board and the drama club members act in kind,
civilized and congenial manner
    1. Storage Facility: The transfer completed and all the names have been signed.
    2. Drama Classes: 3 classes held attendance poor. The class documents will be posted on the
        website.
    3. Calendar: A calendar was made with dates blocked for rehearsals and performances for
        the entire year. Sherry and Judy will be working on it and making any corrections as
        needed.
President’s report received.



UNFINISHED BUSINESS
None
Drama Club Board Meeting April 17, 2008
Page Two

NEW BUSINESS
  1. By-Law Amendments: General meeting every month to be changed to twice per year
     except during performances. Motion made by Gloria Saunderson, seconded by JoAnn
     Florin. Motion passed.
  2. Storage Facility: Name change completed.
  3. Article 4-adding changes to by-laws. Only paid members can vote. Motion made by Gloria
     Saunderson, seconded by Jo Ann Florin, motion passed.
  4. Play Selection Committee: Discussed season set up in advance and to have seasonal
     packages available. No decision was made.
  5. Calendar schedule: Sherry Churchill has set up 30 rehearsals per play. The summer play
     will have 3 rehearsals per week.
  6. Discussion ensued regarding having 3 plays per year.
  7. DIRECTORS
     Sherry Churchill will direct summer play, Dudley Saunderson to direct fall and spring
     productions. Motion made by Jo Ann Florin, seconded by Maggie Shell, motion passed.

CALENDAR DISCUSSION
Summer production will be Leading Ladies. Performances will be held August 1st and 2nd. Cast
party on 3 at Maggie Shell’s home.
Fall performance is Playing Doctor. Performances will be Nov. 7, 8, and 9.
Spring performance is Lend Me a Tenor. Performances will be March 20, 21, 22.
Rehearsal schedules and tech week dates are scheduled.
Motion made by JoAnn Florin to adopt Leading Ladies play, seconded by Maggie Shell, motion
passes.

AREAS OF RESPONSIBILITY
Each member of the board was advised of their particular duties.
                   President Sherry Churchill: represent, serve and
                   communicate the will of the club, preside over all general and
                   board meetings, maintain H.P. drama website, appoint advisor
                   committees, by- laws, work with staff to prepare drama club
                   calendar, work with directors and all other duties as needed
                   Vice President JoAnn Florin: Parliamentarian, Program
                   committee chair
                   Secretary Maggie Shell: Recording of minutes, by-laws,
                   chartering.
                   Treasurer Gloria Saunderson: Monetary issues

Maria Miller is chair of play selection committee. 10 plays are to be evaluated, 3 to be picked.
Raffle discussion postponed until next meeting.
Howard Dornfeld commended Sherry on her hard work and thoroughness.
There being no further business the meeting was adjourned at 3:00 P.M.

Respectively submitted,

Maggie Shell
Recording Secretary

								
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