Department of Biotechnology
College of Engineering & Technology
Ghatikia, Kalinga Nagar, Bhubaneswar- 751003 (INDIA)
Ref: No. 2015/CET Date- 22/09/2009
TENDER CALL NOTICE
Sealed tenders are invited from reputed Original Manufacturers
(OM)/Authorized Dealers having valid Tax clearance certificates for supply of
chemicals and glass wares for Laboratory of Department of Biotechnology as per
details requirements given in our Website: cet.edu.in.
The last date for submission of tender is 13/10/2009 up to 1.00 PM and opening
of the same on 15/10/2009 at 10.00 AM. The tender papers should be submitted in
sealed cover envelop super scribed on the top as "Tender for supply of chemicals
and glass wares for Lab. of Dept. of Biotechnology”. The rates to be quoted
should be F.O.R at CET, Bhubaneswar.
The authority reserves the right to accept / reject any or all tenders without
assigning any reason there of. All disputes should be subjected to Bhubaneswar
(Orissa) jurisdiction only.
BID PARTICULARS AND INSTRUCTIONS OF TENDER NOTICE
FOR SUPPLY OF
CHEMICALS AND GLASS WARES
DEPARTMENT OF BIOTECHNOLOGY
COLLEGE OF ENGINEERING AND TECHNOLOGY
(A Constituent College of Biju Patnik University of Technology)
Techno Campus, Kalinga Nagar, Bhubaneswar – 751003
Sealed Tenders are invited from reputed Original Manufacturers
(OM)/Authorized Dealers, for supply of chemicals and glasswares for the Department
of Biotechnology, College of Engineering and Technology (CET), BPUT, Techno
Campus, Kalinga Nagar, Bhubaneswar – 751003, Orissa.
1. Scheduled Tender Activity:
Sl. No. Activity Date
1 Last Date of issue of Tender paper 13/10/09 up to 1.00 P.M
2. Last Date of Tender Document 14/10/2009 up to 1.00 PM
3. Tender Opening 15/10/2009 at 10.00 AM
Item EMD Cost of Tender Period of complete
(in Rupees) Document Delivery, Installation
(in Rupees) and Commissioning
Equipments and Instruments for the 2,000.00 200.00 4 weeks
Department of Biotechnology
Commercial bid & Technical bid must be enclosed separately.
The tenderer has to submit a Demand Draft / Banker’s Cheque / Pay order for Rs. 200.00
(Rupees two hundred Only) in favour of HOD, Biotechnology, CET payable at
Bhubaneswar in any Nationalized Bank towards purchase of tender documents.
The Tender documents can also be downloaded from our website cet.edu.in
2. Eligibility of Tenderer and General Instructions:
Those who fulfill the following criteria are eligible to participate in the tender.
1. The tenderer must be a reputed original manufacturer and/or the authorised Dealer for glass wares
and chemicals. Manufacturers should provide all documents relating to their manufacturing
2. The tenderer should be an authorized dealer for C.E.T of a reputed manufacturer for the item
quoted. Necessary certificate to this effect from his manufacturer must be enclosed.
3. The tenderer must provide evidence of successful execution of supply orders with in reputed
4. The tenderer must have cleared sales tax and income tax payment up to date. Attested copies of
sales tax clearance certificate or non-assessment certificate from the concerned sales tax authority
valid up to date and attested copy of income tax clearance certificate or non-assessment certificate,
as the case may be, from the competent authority, up to date or PAN must be enclosed along with
the tender documents.
2.2 General Instructions:
1. Submission of more than one bid by a particular tenderer under different names is strictly
prohibited. In case it is discovered later on that, this condition is violated, all the tenders
submitted by such tenderer/s would be rejected or contract cancelled.
2. All offers should be in English and the price quoted for each item should be firm.
3. Warranty period if any, Delivery period and After-Sale-Service conditions if any, etc. are also
to be clearly indicated.
4. The rates and the conditions of the offer will remain valid for three months from the date of
opening of the tender and no change or alteration of the rate will be acceptable on any
5. Submitted tender forms with overwriting or erased or illegible specifications and rates will be
6. Request from tenderer in respect of additions, alterations, modifications, corrections, etc. of
either terms & conditions or rate after opening of the bid may not be considered. However,
negotiation may be made before finalization.
7. Tenderers shall carefully examine the bid documents and fully inform themselves of all the
conditions, which may in any way affect the work of the cost thereof.
8. Should a tenderer find discrepancies or omissions from the specification or other documents
and any doubt as to their meaning, he should at once notify the purchaser and obtain
clarification in writing.
9. This, however, does not entitle the tenderer to ask for time beyond the due date fixed for
receipt of tenders.
10. The tenderer must also specify minimum uptime and maximum time to replace in the event of
a failure and penalty there of.
11. Verbal clarification and/or information given by the purchaser or its employees or
representatives shall not be binding on the purchaser.
12. Submission of sealed bid will carry with the implication that the tenderer agrees to abide by
the conditions laid down in the detailed particulars of the bid notice.
13. Conditional offers and offers qualified by vague and indefinite expression, as ‘subject to
immediate acceptance’ ‘subject to prior sale’, etc. will not be considered.
14. While tenders are under consideration, tenderers and their representatives or other interested
parties are advised to refrain from contacting by any means, to the purchaser's personnel or
representatives on matter relating to the tenders under study.
15. The purchaser, if necessary, will obtain clarification on tenders by requesting such
information from any or all the tenderers either in writing or through personal contact as may
16. The tenderer will not be permitted to change the substance of his offer after the tenders have
17. In the event of non-compliance with this provision, the tenderer is liable to be
2.3 Submission of Tenders:
The sealed envelope must show the name of the tenderer and his address and should be
superscribed as "Tender for supply of Chemicals and Glassware for Lab. of Dept. of Biotechnology”
on the top of the envelope.
All the documents submitted must be in the papers showing signature of the tenderer and printed
office name of the tenderer on official seal.
All the documents must be submitted in a sequential manner with separator/flags to help in quick
scanning of the topics.
Wherever possible, data in tabular form should be given.
Cost-benefit/break-even analysis should be supported in graphical and tabular form to give quick
view and supported with description or details.
The tenders should be submitted by Registered Post/Speed Post and addressed to the Principal,
College of Engineering & Technology super scribed as “Tender for supply of Chemicals and
Glassware for Dept. of Biotechnology”.
3. Requirements by Tenderer before Supply:
All the Chemicals and Glassware are to be suitably protected, covered in water -proof packing and
thermo cool / crated to prevent damage or deterioration during transit and storage till the time of
installation or supply. The supplier shall be responsible for any loss or damage caused during
transportation, handling or storage till their successful supply to Dept. of Biotechnology, CET.
Chemicals (Bangalore Gen.) products must supply through proper packing under thermo –cool within
due time period.
All chemicals and glass ware shall be inspected and tested for completeness,
proper assembly, operation, cleanliness and state of physical condition and
performance as per quoted specification.
The test shall be conducted, reported and certifications to be provided by the
tenderer. The tenderer shall provide all test and measuring glassware required for
inspection / testing. The cost of all such tests shall be borne by the tenderer.
CET reserves the right to reject any items if it does not comply with the
specifications during site testing, installation and commissioning stage.
Inspection & testing would be conducted, jointly, at various stages as applicable
during unpacking and commissioning of respective chemicals and glasswares at
the manufacturing site.
3.3 Environmental Condition:
All the Bangalore geni chemicals supplied shall be rugged and should operate without any deviation in
quality, or degradation of equipment performance. All the specification/parameters shall be guaranteed
over the following environmental conditions:
* Storage Temperature 0 to 4 degree Celsius
* Operating Temperature 0 to 4 degree Celsius
* Humidity 95% RH (non-condensing)
4. Requirements by Tenderer after Supply:
The material would be delivered by the supplier at CET, BPUT, TECHNO
CAMPUS, Kalinga Nagar, Ghatikia, Bhubaneswar – 751003, Orissa.
The items should be supplied directly from the manufacturing terminal having
passed all tests successfully with Certifications as required.
The equipment should conform to the latest relevant National/International
standards and shall be completed in all respect.
Any component, fitting etc. which may not have been specifically mentioned in
the specifications but which are usual and necessary for the equipment, shall be
supplied by the tenderer at no extra cost.
In case, articles are found damaged in transit or found short at the time of delivery
the full cost of the same will be deducted from the bill of the supplier in case the
supplier does not replace the stock within a week from the date of the complain.
The articles ordered must be supplied in one lot within 4 (four) weeks of placing
of the order.
In case of delay in delivery or successful installation, a penalty of 1% (one per
cent) per week shall be levied.
CET reserves the right to procure the materials from alternative sources at the risk
and cost of the successful tenderer giving 15 days notice.
Any increase in tax and duties after expiry of delivery period will be to the
In case the items supplied by the supplier are found not up to the specification
shall be rejected.
The supplier will be intimated to take back the stocks at his own cost within three
days from the date of rejection and to replace the same within 7 days, failing
which the EMD will be invoked in addition to taking legal actions.
Imported consignment, if any, should be destined to CET, BPUT, Techno
Campus, Kalinga Nagar, Ghatikia, Bhubaneswar – 751003, Orissa, India through
Bhubaneswar Air Port.
The suppliers shall be responsible for releasing the consignments from the
The equipment/machineries shall be delivered and installed at site at the cost of
All taxes, levies, surcharges including the customs clearance and handling freight
and insurance should be paid and handled by the tenderer.
Detailed technical manuals, handbooks, drawings, Warranty card and Factory Quality Assurance
checklist, test results and any other certifications mentioned in the Technical specifications shall
be supplied along with the consignment.
Supplied manuals/handbooks must cover detailed technical specifications and installation,
operation, maintenance and System Safety procedures.
For Experimental setups details of theory, procedure and methods of taking measurements etc.
should be provided in the form of hand books for each experiment.
The receipts for taxes paid, if any, for the supplied materials should also be submitted
4.3 Trial Operation and Performance Guarantee Test:
After successful supply of the c chemicals (elpho kits) and glassware, a 7-day continuous
trial operation putting those on optimum use shall be conducted by the tenderer at site,
during which the performance of the glassware shall be demonstrated for trouble-free
continuous operation, meeting the specified standards.
During trial operation, tenderer shall do all necessary adjustments required to ensure the
performance as per the acceptable level.
In case, guaranteed performance is not established, the tenderer shall be given
opportunity to rectify/replace the equipment/components, and restart the 7 days
continuous trial operation, at the risk and cost of the tenderer.
5. Financial Terms:
5.1 EMD ( Refundable)
The tenderer has to submit a Demand Draft / Banker’s Cheque / Pay order for
Rs. 2, 000.00 (Rupees two thousands only) in favour of HOD, Biotechnology,
CET payable at Bhubaneswar in any Nationalized Bank towards EMD.
There will be no interest paid to the tenderer towards EMD money.
In no case, the EMD Money in cash or other forms will be accepted at the time of
opening of the bid.
No request for adjustment of claims, if any, will be accepted.
The EMD of unsuccessful tenderers will be refunded as soon as possible after the
tenders are finalized. The EMD must be claimed by the tenderer personally or by
authorized letter addressed to the HOD Dept. Biotechnology CET, within one
Price quoted should be FOR College of Engineering & Technology,
Price should be quoted for unit item; however, the actual system requirements
may be much more.
Purchase order will be placed as a single lot for each type of item or for all the
items together, as the case may be.
In case of items of import, the tenderer should take full responsibility for customs
clearance, handling, tax payment, etc. and specify the charge for the same in the
5.3 Sales Tax Concession:
Central Sales Tax Concession is to be availed on production of the required certificates applicable to
Our Institute is a pioneer Institution in the field of Teaching and Research in Engineering
and allied disciplines and do not run with profit motive.
As such we are availing price discount for purchase of chemicals and glassware which
may be indicated in the price bid..
The rate of discount or any other Institutional benefit arising out of Govt. Policy etc./
company’s own policy on each item may also be indicated in the price bid specifically.
In case of imported items, payment will be made by opening LC in the name of the
manufacturer subject to the condition that a Bank Guaranty for an equal amount will be
submitted by the selected tenderer to CET for the period of completion of installation and
commissioning. In case of purchase in Indian Rupees, payment of 100 % (percent) of the
ordered value will be made after successful installation and commissioning of the
equipment subject to submission of satisfactory performance report by our Professor-in-
If the delivery, installation and commissioning is not carried out in time as specified in other part of the
tender document, the tenderer/manufacturer will be charged @1 % (one percent) per week of the total
value of the concerned system / equipment.
6. Technical Specifications:
Following are the minimum specifications of the chemicals and glassware.
The minimum specifications are indicative and not exhaustive.
The models with higher specifications may be quoted.
Name of the Chemicals, Glass wares and Specifications
Sl. No Name of the Chemicals Quantity
1 Sodium Carbonate 500gm
2 Sodium Bicarbonate 500gm
3 Zinc Sulphate 500gm
4 Sodium sulphate 500gm
5 Hydrogen peroxide 500ml
6 Ferrous cyanide 500gm
7 Ox-heartlacto dehydrogenase 500gm
8 Sodium Oxalate 500gm
9 Horse radish Peroxidase 1250U
10 Methanol 5 lit
11 Ethanol 4lit
12 Isopropanol 2.5lit
13 Glucose 500gm
14 Sodium hydroxide 1kg
15 Sodium chloride 500gm
16 Glycine 500gm
17 SDS 100gm
18 Glycerol 1lit
19 Sodium benzoate 500gm
20 Copper sulphate 500gm
21 Sucrose 500gm
22 Skimmed milk powder Mini. pack
23 Nitrocellulose paper 1 pack
24 Tween 20 100 ml
25 Sodium azide 100 gm
26 Sodium acetate 500 gm
1 Paranitrophenyl phosphate 5gm
2 Para nitro phenol 500gm
3 Sodium Pyruvate 25gm
4 NADH2 100mg
5 Alkaline Phosphatase 100mg
6 Catalase 1gm
7 Cholesterol 100gm
8 Triacylglycerol 500ml
9 TEMED 100ml
10 Mercaptoethanol 100ml
11 Dichlorofluorsine 5gm
12 Tris-Base 500gm
13 Sodium Potassium Tartate 500gm
14 Acrylamide 500gm
1 Glucose oxidase 10,000/-
2 Magnesium chloride 500gm
3 Ferric Chloride 500gm
4 Sodium Oxalate 500gm
5 Silica Gel – G (For TLC) 500gm
6 Triton – x 100ml
7 L+ Tartaric Acid 500gm
8 Bentonite 500gm
9 Acetone 2 lit
10 Glacial Acetic Acid 2.5lit
11 HCL 2.5lit
12 Sulphuric Acid 2.5lit
13 Trichloroacetic Acid 500gm
14 Sodium biphosphate 500gm
15 Ammonium persulphate 100gm
16 Potassium iodide 100gm
17 Sodium Alginate 500gm
19 Agar 1kg
1 Murashige and Skoog modified medium 1 lit
with Ca Cl2, Vitamins
2 Carrot callus Initiation medium with 1 lit
3 BSA 100gm
4 Tris buffer HCL 500gm
5 Disodium hydrogen phosphate 500gm
6 Bromophenol blue 25gm
7 Coomasie Brilliant blue 5gm
8 Tris buffer HCL 500gm
9 Agarose 25gm
10 N-N-Methylene bis acrylamide 25gm
1 Tissue culture container 1 no.
2 Carboy with stop cork 5 lit 2 no.s
3 Mini cooler 2 no.s
1 Conical flask (500ml) 10 nos
2 Specimen container (60ml) 10 no.s
250ml 10 no.s
500ml 10 no.s
1000ml 5 no.s
3 Roux bottle (1000ml) 20 no.s
4 Desiccators (160mm) 2 no.s
5 Dishes (150x75mm) 10 no.s
6 Funnel (50mm) 10 no.s
(100mm) 5 no.s
7 Culture tube with flat bottom 5ml 20no.s
8 Funnel Buchner type with sintered disk 2no.s
9 Volumetric flask (25 ml) 10 no.s
50 ml 10 no.s
100 ml 10 no.s
250 ml 2 no.s
10 Measuring cylinder (10ml) 2 no.s
50 ml 2 no.s
100 ml 4 no.s
1000 ml 1no.
11 Beaker (250 ml) 20 no.s
1000 ml 5 no.s
12 Conical flask (50 ml) 20 no.s
500 ml 15 no.s
1000 ml 15 no.s
13 Separating funnel 5 no.s
1 Midi gel system (Vertical) Cat. No. 106725 1 Pack
2 Electro transfer midi system Cat. No. 106850 1 Pack
3 Rocket Immunoelectrophoresis teaching kit 1 Pack (5)
4 Immunoelectrophoresis Teaching kit 1 Pack (5 )
5 Dot ELISA Teaching Kit 1 Pack (15 )
6 Western blotting teaching kit 1 Pack (5 )
7 Rabbit Serum Cat. No.105941 10 ml
8 Goat anti Rabbit IgG Cat. No.105243 5 ml
9 Rabbit anti Goat IgG- Cat. No.105500 1 ml
10 Streptavidin -ALP Cat. No. 105217 0.5 ml
11 Rabbit antigoat IgG – Cat. No. 105554 1no.
12 TMB/H2O2 Cat. No.106038 1 set
13 Mini gel system Cat. No. 106725 1 no.
14 Southern Hybridization Cat.No.106361 1 no.
Teaching kit with Elpho kit
5. Instruction to the Tenderer:
7.1 Instructions to Offer Technical and Price Bids Separately:
Technical Offer and Price Bids should be separately given in two different covers.
Each cover should be earmarked as to know the contents within as either “Technical Offer”
or “Price Offer”.
Both these covers should be placed in a third cover super scribed as "Tender for supply of
chemicals and glassware for Dept. of Biotechnology ”
Some of the minimum specifications specified may be redundant, obsolete or incompatible
and in these cases, quote the particulars of correct specification of latest trend and technology.
Higher specifications instead of minimum specifications are allowed if a minimum
specification is not available, obsolete or incompatible.
Otherwise, model with higher specification should be in addition to the model with minimum
Specify brand name and full model name and number for each offer.
Include the printed catalogue and pricelist if any for each of the chemicals and glassware
The client list if any may be provided.
7.2 Solving Disputes:
CET, the tenderer and the manufacturer shall make all efforts to resolve amicably by direct informal
negotiation on any disagreement or dispute arising between them under or in connection with this contract.
All disputes arising out of the contract shall be referred to courts under the jurisdiction of the
Bhubaneswar court only.
The above terms and conditions except those otherwise agreed upon, shall form a part of the Purchase
Sign on each page of this tender document and Return it along with the offer enclosing this part
together with the Technical Offer.
** * The CET authority has all rights to accept / reject any tender without assigning any reasons there