Document Sample
					                            ADDENDUM 1
                          NOVEMBER 14, 2008

                 Please submit this page with your bid:
Company Name:_____________________________________

Company _____________________ is bidding on the Mississippi Emergency
Management Agency’s Deactivation, Disposition & Installation of Mississippi
Cottages Proposal Number 999-111808 and Addendum 1 posted on Nov. 14,

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                                            Request for Proposals

       The State of Mississippi will receive sealed proposals to provide professional services for the
       Mississippi Alternative Housing Pilot Program, RFP No. 999-111808.
       The Mississippi Emergency Management Agency requests proposals for the purpose of
       demobilization, hauling and permanently installing Mississippi Cottages for the Mississippi
       Alternative Housing Program.
       Detail specifications may be found online at
       A pre-bid/proposal conference will be held at 9:30 a.m. on October 28, 2008, in Classroom 110 A/B
       at MEMA Headquarters, #1 MEMA Dr., Pearl, located off of Old Whitfield Road.
       Sealed proposals may be delivered to:
       Attention: Linda Davis
       #1 MEMA Dr.
       Pearl, MS 39208
       Proposals will be accepted no later than 2 p.m. on November 18, 2008.
       Questions shall be submitted in writing to Linda Davis at
       Advertisement Dates:
       October 17, 2008
       October 24, 2008

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                                       Mississippi Alternative Housing Program
                                    Demobilizing, Hauling and Permanently Installing

   General Instructions. Potential respondents to the solicitation are encouraged to carefully review all the materials
   contained herein and prepare responses accordingly.

   1.   Written Submission of Responses. Respondents are required to submit written responses. The respondent agrees that the
        action of submitting its response in writing constitutes.
         An affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or

   2.   Terms and Conditions. All responses are subject to the terms of the following sections of this solicitation, which, in case
        of conflict, shall have the order of precedence listed:
         Technical Specifications.
         Special Conditions.
         Instructions to Respondents/Vendors.
         General Conditions.
         Introductory Materials.

        The owner objects to and shall not consider any additional terms or conditions submitted by a respondent, including any
        appearing in documents attached as part of a respondent‟s response. In submitting its response, a respondent agrees that
        any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.
        Failure to comply with terms and condition, including those specifying information that must be submitted with a
        response, shall be grounds for rejecting a response.

   3.   Questions. Respondents shall address all questions regarding this solicitation to the Mississippi Emergency Management
        Agency. Questions must be RECEIVED NO LATER THAN the time and date of 2 p.m. CDT November 14, 2008.
        Questions shall be answered in accordance with the Timeline. All questions submitted shall be published and answered in
        a manner that all respondents will be able to view. Respondents shall not contact any other employee of the owner for
        information with respect to this solicitation. Each respondent is responsible for monitoring the website for new or
        changing information. The Owner shall not be bound by any verbal information or by any written information that is not
        contained within the solicitation documents or formally noticed and issued by the Owner‟s contracting personnel.
        Questions to any Owner personnel shall not constitute formal protest of the specifications or of the solicitation, a process
        addressed in paragraph 15 of these instructions.

   4.   Conflict of interest. Respondents shall disclose with their response the name of any officer, director, employee or other
        agent who is also an employee of the State. Respondents shall also disclose the name of any State employee who owns,
        directly or indirectly, an interest of five percent (5%) or more in the respondent or its affiliates.

   5.   Respondent‟s Representation and Authorization. In submitting a response, each respondent understands, represents, and
        acknowledges the following (if the respondent cannot so certify to any of following, the respondent shall submit with its
        response a written explanation of why it cannot do so).

             The respondent is not currently under suspension or debarment by the State or any other governmental authority.
             To the best of the knowledge of the person signing the response, the respondent, its affiliates, subsidiaries, director,
              officers, and employees are not currently under investigation by any governmental authority and have not in the last
              (10) years been convicted or found liable for any act prohibited by law in any jurisdiction, involving conspiracy or
              collusion with respect and bidding on any public contract.
             To the best of the knowledge of the person signing the response, the respondent has no delinquent obligations to the
              State, including a claim by the State for liquidated damages under any other contract.
             The submission is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any
              firm or person to submit a complimentary or other noncompetitive response.
             The prices and amounts have been arrived at independently and without consultation, communication, or agreement
              with any other respondent or potential respondent; neither the prices nor amounts, actual or approximate, have been
              disclosed to any respondent or potential respondent, and they will not be disclosed before the solicitation opening.
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             The respondent has fully informed the Owner in writing of all convictions of the firm, its affiliates, and all director,
              officer, and employees of the firm and its affiliates for violation of state or federal antitrust laws with respect to a
              public contract for violation of any state or federal law involving fraud, bribery, collusion, conspiracy or material
              misrepresentation with respect to a public contract. This includes disclosure of the names of current employees who
              were convicted of contract crimes while in the employ of another company.
             Neither the respondent nor any person associated with it in the capacity of owner, partner, director, office, principal,
              investigator, project director, manager, auditor, or position involving the administration of federal funds.
             Has within the preceding three-years been convicted of or had a civil judgment rendered against them or is presently
              indicted, or otherwise criminally or civilly charged for: commission of fraud or a criminal offense in connection with
              obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract;
              violation of federal or state antitrust statutes; or
             commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
              or receiving stolen property; or
             Has within a three-year period preceding this certification had one or more federal, state, or local government
              contracts terminated for cause or default.
             The product offered by the respondent will conform to the specifications without exception.
             The respondent has read and understands the Contract terms and conditions, and the submission is made in
              conformance with those terms and conditions.
             If an award is made to the respondent, the respondent agrees that it intends to be legally bound to the Contract that is
              formed with the State.
             The respondent has made a diligent inquiry of its employees and agents responsible for preparing, approving, or
              submitting the response, and has been advised by each of them that he or she had not participated in any
              communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the
              statements and representations made in the response.
             The respondent shall indemnify, defend, and hold harmless the Owner and its employees against any cost, damage, or
              expense which may be incurred or be caused by any error in the respondent‟s preparation of its bid.
             All information provided by, and representations made by, the respondent are material and important and will be
              relied upon by the Owner in awarding the Contract. Any misstatement shall be treated as fraudulent concealment
              from the Owner of the true facts relating to submission of the bid punishable under law.

   6.   Performance Qualifications. The Owner reserves the right to investigate or inspect at any time whether the product,
        qualifications, or facilities offered by respondent meet the Contract requirements. Respondent shall at all times during the
        Contract term remain responsive and responsible. Respondent must be prepared, if requested by the Owner, to present
        evidence of experience, ability, and financial standing, as well as a statement as to plant, machinery, and capacity of the
        respondent for the accomplishment of the contract requirements included in this proposal. If the Owner determines that
        the conditions of the solicitation documents are not complied with, or that the product proposed to be furnished does not
        meet the specified requirements, or that the qualifications, financial standing, or facilities are not satisfactory, or that
        performance is untimely, the Owner may reject the response or terminate the Contract. Respondent may be disqualified
        from receiving awards if respondent, or anyone in respondent‟s employment, has previously failed to perform
        satisfactorily in connection with public bidding or contracts. This paragraph shall not mean or imply that it is obligatory
        upon the Owner to make an investigation either before or after award of the Contract, but should the Owner elect to do so,
        respondent is not relieved from fulfilling all Contract requirements.

   7.   Public Opening. Responses shall be opened on the date and at the location indicated on the RFP. Respondents may, but
        are not required to, attend. The Owner may choose not to announce prices or release other materials. Any person
        requiring a special accommodation because of a disability should contact the Procurement Officer at least five (5)
        workdays prior to the solicitation opening.

             Owner shall not provide tabulations or notices of award by telephone.

   8.   Firm Response. The Owner may make an award within sixty (60) days after the date of the opening, during which period
        responses shall remain firm and shall not be withdrawn. If award is not made within sixty (60) days, the response shall
        remain firm until either the Owner awards the Contract or the Owner receives from the respondent written notice that the
        response is withdrawn. Any response that expresses a shorter duration may, in the Owner‟s sole discretion, be accepted or

   9.   Clarifications/Revisions. Before award, the Owner reserves the right to seek clarifications or request any information
        deemed necessary for proper evaluation of submissions from all respondents deemed eligible for Contract award. Failure
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       to provide requested information may result in rejection of the response.

   10. Minor Irregularities/Right to Reject. The Owner reserves the right to accept or reject any and all bids, or separable
       portions thereof, and to waive any minor irregularity, technicality, or omission if the Owner determines that doing so will
       serve the State‟s best interests. The Owner may reject any response not submitted in the manner specified by the
       solicitation documents.

   12. Contract Formation. The Owner shall issue a notice of award, if any, to successful respondent(s), however, no contract
       shall be formed between respondent and the Owner until the Owner signs the Contract. The Owner shall not be liable for
       any costs incurred by a respondent in preparing or producing its response or for any work performed before the Contract is

   13. Contract Overlap. Respondents shall identify any products covered by this solicitation that they are currently authorized
       to furnish under any state term contract. By entering into the Contract, A Contractor authorizes the Owner to eliminate
       duplication between agreements in the manner the Owner deems to be in its best interest.

   14. Public Records. If a respondent believes that its response contains information that should not be public record, the
       respondent shall clearly segregate and mark that information (for example, placing the material in a separate file, and
       including the word “Confidential” in the filename) and briefly describe in writing the grounds for claiming exemption
       from the public records law, including the specific statutory citation for such exemption.

   15. Protests. Any protest concerning this solicitation shall be made in accordance with Mississippi Statute. Questions to the
       Procurement Officer shall not constitute formal notice of a protest. It is the Owner‟s intent to ensure that specifications
       are written to obtain the best value for the State and the specifications are written to ensure competitiveness, fairness,
       necessity and reasonableness in the solicitation process.

       “Failure to file a protest within the time prescribed shall constitute a waiver of proceedings.”

       “Failure to file a protest within the time prescribed or failure to post the bond or other security required by law within the
       time allowed for filing a bond shall constitute a waiver of proceedings.”

   16. General Conditions.

       16.1. Preparation of Bids

              16.1.1     Failure to examine any drawings, specifications, and instructions will be at bidder‟s risk.
              16.1.2     If submitting a paper bid, all prices and notations must be printed in ink or typewritten. No
                         erasures permitted. Errors may be crossed out and corrections printed in ink. Or
                         typewritten adjacent thereto, and must be initialed in ink by person signing bid.
              16.1.3     Price each item separately. Modular Home prices shall be shown as required. Bid prices
                         must be inclusive of all costs to the Owner.
              16.1.4     Brand Names: Any reference to brand names and numbers in the Invitation for Bids is
                         descriptive, but not restrictive, unless otherwise specified. Bids on equivalent items
                         meeting the standards of quality thereby indicated will be considered, unless otherwise
                         specified, providing the bid clearly describes the article offered and how it differs from the
                         referenced offering a referenced brand item as specified in the Invitation for Bids. The
                         State reserves the right to determine whether a substitute offer is equivalent to and meet the
                         standard of quality indicated by the brand name referenced, and the State may require a
                         bidder offering a substitute to supply additional descriptive material and a sample. When
                         merchandise is received from a successful bidder is not considered to be an equal by the
                         requisitioned, it will be returned to the vendor, shipping charges collect.
              16.1.5     Specification: It is understood that reference to available specifications shall be sufficient to
                         make the terms of such specifications binding on the contractor.
              16.1.6     Information and Descriptive Literature: Bidders must furnish all information requested in
                         the spaces provided on the bid form. Further, as may be applicable, each bidder must
                         submit for bid evaluation cuts, sketches, and descriptive Literature and technical
                         specifications covering the product offered. Reference to literature submitted with a
                         previous bid or on file with the buyer will not satisfy this provision.

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               16.1.7     Samples: Samples of items, when called for, must be furnished free of expense, and if not
                          destroyed in testing will, upon request, be returned at the bidder's expense. Request for the
                          return of samples must be made within ten (10) days following opening bids. Each
                          individual sample must be labeled with bidder's name, manufacturer's brand name and
                          number, State of Mississippi commodity number, bid number and item reference.
               16.1.8     Time of performance: The number of calendar days in which delivery will be made after
                          receipt of order shall be indicated in the bid.

      16.2.    Failure to Bid

               16.2.1     Failure to submit a response to four consecutive bid invitations on any item within a class
                          may cause the State to cease from sending bid invitations to your company for that
                          particular class/item. The submission of a "no bid" will not be considered a response.

       16.3.   Submission of Bids

               16.3.1     If submitting a paper bid, bid must be signed and sealed with bidder's name and address on
                          the outside of the envelope, and the time and date of the bid opening and the bid file
                          number shown in the lower-left corner of the envelope. If submitting a bid electronically
                          through Web Procure, (when authorized) the authorized signature may be typed. Bids and
                          modifications or corrections thereof received after the closing time specified will not be
               16.3.2     Only bids submitted on bid forms furnished by the State of Mississippi or copies thereof
                          will be considered.

       16.4. Acceptance of Bids

               16.4.1 The State reserves the right to reject any and all bids, to waive any informality in bids and
                      unless otherwise specified by the bidders, to accept any items on the bid. If a bidder fails to
                      state the time within which a bid must be accepted, it is understood and agreed that the State
                      (owner) shall have at least 60 days to accept.

       16.5. Error in Bid

               16.5.1 In case of error in the extension of prices in the bid, the Modular Home price will govern. No
                      bid shall be altered or amended after the specified time for opening bids.

       16.6. Discount Period – N/A

       16.7. Award

               16.7.1   Contracts and purchases will be made or entered into with the lowest responsible bidder(s)
                        meeting specifications, except as otherwise specified in the Invitation. Where more than one
                        item is specified in the Invitation, the State reserves the right to determine the best low
                        bidder(s) either on the basis of the individual items or on the basis of all items included in its
                        Invitation for Bids, or as expressly provided in the State‟s Invitation for Bids.
               16.7.2   Unless the bidder specified otherwise in the bid, the State may accept any item or group of
                        items of any kind. The State reserves the right to modify or cancel in whole or in part the
                        Invitation for Bids/proposals.
               16.7.3   A written purchase order or contract award signed and mailed by the State, or otherwise
                        signed and furnished, to the successful bidder within the time of acceptance specified in the
                        Invitation for bids, results in a binding contract without further action on the part of either
                        party. The contract shall not be assignable by the vendor in whole or in part without the
                        written consent of the State.

       16.8. Inspection

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                16.8.1   Final inspection and acceptance or rejection of Product/Performance will be as per
                         specifications prepared by PBS&J as the Engineer of Record and/or may be made at the
                         delivery destination, but all materials and workmanship shall be subject to inspection and test
                         at all times and places, and when practicable. The right is reserved to reject articles which
                         contain defective material and workmanship. Rejected material shall be removed by and at the
                         expense of the contractor/vendor promptly after notification or rejection. Final inspection and
                         acceptance or rejection of the materials, supplies, or installation shall be made as promptly as
                         practicable, but failure to inspect and accept or reject materials, supplies or installation shall
                         not impose liability on the State of Mississippi or any subdivision thereof for such materials,
                         supplies or installation as are not in accordance with the specification. In the event necessity
                         requires the use of materials, supplies or installation methods not conforming to the
                         specification, payment therefore may be made at a proper reduction in price.

       16.9. Taxes

                16.9.1 Manufacturers shall include applicable taxes to the products/equipment and services as
                       required by the Mississippi State Tax Commission for equipment or other items which they
                       are providing.

       16.10 Gifts, Rebate, Gratuities

                16.10.1 Acceptance of gifts from contractors is prohibited. No officer or Employee of the State of
                        Mississippi or any of its institutions or agencies or political subdivisions thereof, shall accept
                        or receive, directly or indirectly, from any person, firm or corporation to whom any contract
                        for the purchase of materials, supplies, or equipment for the State of Mississippi may be
                        awarded, by rebate, gifts, or otherwise, any money or anything of value whatsoever, or any
                        promise, obligation or contract for future rewards or compensation.
                16.10.2 Bidding by state employees is prohibited. It is hereby declared unlawful for any state official
                        or employee to bid on, or sell, or offer for sale, any merchandise equipment or material, or
                        similar commodity to the State of Mississippi during the tenure of his office or employment,
                        or for the period prescribed by law thereafter, or to have any interest in the selling of the same
                        to the State.

       16.11 Bid Information

                16.11.1 Bid files may be examined pursuant to the Public Records Request Act, MS Code 25-61-1 et

       16.12 Definitions

                16.12.1 The use of the word “agency” in any Bid Invitation solicitation or specification shall be
                        intended to mean state agencies only.

       16.13.     General Conditions Reference

                16.13.1 This bid shall be made, and the Contract shall be entered into In accordance with the General
                        Conditions as hereinafter amended and modified. Should a conflict exist between the General
                        Conditions and the Special Conditions hereinafter listed, the Special Conditions shall take

       16.14. Qualified Bidders List

                16.14.1 From and after June I, 1992, no contract may be awarded to any person, partnership,
                        association, firm or corporation unless at the time of award that person, partnership,
                        association, firm or corporation is listed on the Mississippi Qualified Bidders List, registered
                        with the Board of Public Contractors, or listed with the State Fire Marshals Office and other
                        authorities as required by Statute.

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       16.15 Competition

              16.15.1 There are no Federal or State Laws that prohibit bidders from submitting a bid lower than a
                      price or bid given to the U.S. Government. Bidders may bid lower than U.S. Government
                      contract price without any liability as the State is exempt from the provisions of the
                      Robinson-Patman Act and other related laws. In addition, the U. S. Government has no
                      provisions in any of its purchasing arrangements with bidders whereby a lower price to the
                      State must automatically be given to the U.S. Government.

       16.16 Waiver

              16.16.1 The State reserves the right to waive any General Condition, Special Condition, or minor
                      specification deviation when considered to be in the best interest of the State.

       16.17 Cancellation

              16.17.1 Any Contract or item award may be canceled with or without cause by the State with the
                      giving of 30 days written notice of intent to cancel. Cause for the State to cancel may include,
                      but are not limited to, cost exceeding current market prices for comparable purchase request;
                      for increase in prices during the period of the Contract; or failure to perform to Contract
                      conditions. Cancellation by the State does not relieve the Contractor of any liability arising
                      out of a default or nonperformance. If a contract is canceled by the State due to a request for
                      increase in prices or failure to perform, that vendor may be removed from the Qualified
                      Bidders List for a period of 24 months. Contractor may cancel a contract for cause with the
                      giving of 30 days written notice of intent to cancel only in accordance with AIA Document
                      A201 Section 14.1.

       16.18 Substitutions During Contract

              16.18.1 During the term of a contract, if adequate documentation is provided that supports the claim
                      that the contract item(s) are not available, items which meet the minimum specifications may
                      be substituted if approved by the State/Owner and are deemed to be in the best interest of the

       16.19 Application

              16.19.1 It is understood and agreed by the Vendor that the items contract is entered into solely for the
                      convenience of the state agencies and all purchases made by these agencies for products
                      included under the provisions of this contract shall be purchased from the vendor(s) receiving
                      the award.

       16.20 Addenda

              16.20.1 Addenda modifying plans and/or specifications may be issued if time permits. No addendum
                      will be issued within a period of two (2) working days prior to the time and date set for the
                      proposal/bid opening. Should it become necessary to issue an addendum within the two day
                      period prior to the bid opening, the bid date will be reset giving bidders ample time to answer
                      the addendum. When replying to a bid request on which an addendum has been issued, the bid
                      shall indicate that provisions of the addendum have been noted and that the bid is being offered
                      in compliance therewith. Failure to make this statement may result in the bid being rejected as
                      not being in accordance with the revised specifications or plans.

       16.21 Alternate Bids

              16.21.1 The base bid may be amplified by alternates. The award(s) may be made upon the best value
                      in consideration of the base bid and any combination of alternates that is determined to be in
                      the best interest of the State of Mississippi.

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       16.22 Specification Clarification

              16.22.1 It shall be incumbent upon all bidders to understand the provisions of the specifications and to
                      obtain clarification prior to the time and date set for the bid opening. Such clarification will be
                      answered only in response to a written request. No clarification will be offered as a response
                      to a telephone request.

       16.23 Proposal Opening

              16.23.1 The opening of proposals shall be conducted open to the public and will only serve to
                      acknowledge receipt of the proposals. No discussion will be entered into with any vendor as to
                      the quality or provisions of the specifications and no award will be made either stated or
                      implied at the bid/proposal opening.

       16.24 Primary and Alternative Bidding

              16.24.1 It is requested that bids be submitted on the basis of the proposer acquiring use of,
                     management and security of a staging area, receipt of and documentation of all Modular
                     Homes arriving and leaving the staging area; Transport of the Modular Homes from the staging
                     area and installation of the Modular Homes ready for occupancy (RFO) at the sites provided by
                     MEMA‟s representative. The staging area must be located within 75 miles of the Mississippi
                     Coast line. Contractor is responsible for tracking location of and reporting to the State the
                     timeline and location of all Modular Homes from arrival at the Staging Area to the RFO
                     condition of said Modular Homes. Contractors must list capabilities and maintain adequate
                     distribution capabilities and adequate stock of all items to insure prompt delivery as required to
                     accomplish the entire contract completion within the timeframe listed. See Proposal form,
                     Plans and Specifications for Bid Base and Alternate information.

       16.25 Firm Bid Price

              16.25.1 Prices quoted shall be firm for the term of the contract.

       16.26 Assignment

              16.26.1 The Contractor shall not assign or subcontract in whole or in part, its right or obligations
                      under this agreement without prior written consent of the Owner/State.


   17. Termination for Cause. The State may terminate the Contract if the Contractor fails to (1) deliver the product within the
       time specified in the Contract or any extension, (2) maintain adequate progress, thus endangering performance of the
       Contract, (3) honor any term of the Contract, or (4) abide by any statutory, regulatory, or licensing requirement. Rule
       60A-1.006(3), FAC., governs the procedure and consequences of default. The Contractor shall continue work on any work
       not terminated. Except for defaults of subcontractors at any tier, the Contractor shall not be liable for any excess costs if
       the failure to perform the Contract arises from events completely beyond the control, and without the fault or negligence,
       of the Contractor. If the failure to perform is caused by the default of a subcontractor at any tier, and if the cause of the
       default is completely beyond the control of both the Contractor and the subcontractor, and without the fault or negligence
       of either, the Contractor shall not be liable for any excess costs for failure to perform, unless the subcontracted products
       were obtainable from other sources in sufficient time for the Contractor to meet the required delivery schedule. If, after
       termination, it is determined that the Contractor was not in default, or that the default was excusable, the rights and
       obligations of the parties shall be the same as if the termination had been issued for the convenience of the Customer. The
       rights and remedies of the Customer in this clause are in addition to any other rights and remedies provided by law or
       under the Contract.

   18. Force Majeure, Notice of Delay, and No Damages for Delay. The Contractor shall not be responsible for delay resulting

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       from its failure to perform if neither the fault nor the negligence of the Contractor or its employees or agents contributed
       to the delay and the delay is due directly to acts of God, wars act of public enemies, strikes fires, floods or other similar
       cause wholly beyond the Contactor‟s control, or foe for any of the foregoing that affect subcontractors or suppliers if no
       alternate source of supply is available to the Contractor. In case of any delay the Contactor believes is excusable, the
       Contractor shall notify the State in writing of the delay or potential delay and describe the cause of the delay either (1)
       within (10) days after the cause that creates or will create the delay first arose, if the Contractor could reasonably foresee
       that a delay could occur as a result, or (2) if delay is not reasonably foreseeable, within five (5) days after the date the
       Contractor first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE THE

       CONTRACTOR‟S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance
       with this paragraph is a condition precedent to such remedy. No claim for damages, other than for an extension of time,
       shall be asserted against the State. The Contract shall not be entitled to an increase in the Contract price or payment of
       any kind from the State for direct or indirect, consequential impact or other costs, expenses, or damages, including but not
       limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any
       cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this
       paragraph, after the causes have ceased to exist the Contractor shall perform at no increase cost, unless the State
       determines, in its sole discretion, that the delay will significantly impair the value of the Contract to the State , in which
       case the State (1) accept allocated performance or deliveries from the Contractor, provided that the Contractor grants
       preferential treatment to Owner with respect to products subjected to allocation, or (2) purchase from other sources
       (without recourse to and by the Contractor for the related costs and expenses) to replace all or part of the products that are
       the subject of the delay which purchases may be deducted from the Contract quantity, or (3) terminate the Contract in
       whole or in part.

   19. Scope Changes. The State may unilaterally require, by written order, changes altering, adding to, or deducting from the
       Contract specifications, provided that such changes are within the general scope of the Contract. The State may make an
       equitable adjustment in the Contract price or delivery date if the change affects the cost or time of performance. Such
       equitable adjustments require the written consent of the Contractor, which shall not be unreasonably withheld. If unusual
       quantity requirements arise, the State may solicit separate bids to satisfy them.

   20. Renewal. Upon mutual agreement, the state and the Contractor may renew the Contract, in whole, or in part, for a period
       that may not exceed 6 months or the term of the contract, whichever period is longer. Any renewal shall specify the
       renewal price, as set forth in the solicitation response. The renewal must be in writing and signed by both parties, and is
       contingent upon satisfactory performance evaluations and subject to availability of funds.

   21. Advertising. The Contractor shall not publicly disseminate any information concerning the Contract without prior written
       approval from the Customer (State), including, but not limited to mentioning the Contract in a press release or other
       promotional material, identifying the State as a reference, or otherwise linking the Contractor‟s name and either a
       description of the Contract or the name of the State in any material published, either in print or electronically, to any entity
       that is not a party to Contract, except potential or actual authorized distributors, dealers, resellers, or service

   22. Dispute Resolution. Any dispute concerning performance of the Contract shall be decided by the State‟s designated
       contract manager, who shall reduce the decision to writing and serve a copy on the Contractor. The decision shall be final
       and conclusive unless within ten (10) days from the date of the receipt, the Contractor files with the State a petition for
       administrative hearing. The State‟s decision on the petition shall be final, subject to the Contractor‟s right to review
       pursuant to Mississippi Statutes. Exhaustion of administrative remedies is an absolute condition precedent to the
       Contractor‟s right to review pursuant to ability to pursue any other form of dispute resolution.

       Without limiting the foregoing, the exclusive venue of any legal or equitable action that arises out of or relates to the
       Contract shall be the appropriate state court in Rankin County Mississippi, in any such action, Mississippi law shall apply
       and the parties waive any right to jury trial.

   23. Employees, Subcontractors, and Agents. All Contractor employees, subcontractors, or agents performing work under the
       Contract shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request,
       Contractor shall furnish a copy of technical certification or other proof of qualification. All employees, subcontractors, or
       agents performing work under the Contract must comply with all security and administrative requirements of the State.
       The state may conduct, and the Contractor shall cooperate in, a security background check or otherwise assess any
       employee, subcontractor, or agent furnished by the Contractor. The State may refuse access to, or require replacement of,

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       any personnel for cause, including, but not limited to, technical or training qualifications, quality of work, change in
       security status, or other requirements. Such approval shall not relieve the Contractor of its obligation to perform all work,
       change in security status, or non-compliance of the Contract. The State may reject and bar from any facility for cause any
       of the Contractor‟s employees, subcontractors, or agents.

   24. Security and Confidentiality. The Contractor shall comply fully with all security procedures of the State in performance
       of the Contract. The Contractor shall not divulge to third parties any confidential information obtained by the Contractor
       or its agents, distributors, resellers, subcontractors, officers or employees in the course of performing Contract work,
       including, but not limited to, security procedures, business operations information, or commercial proprietary information
       in the possession of the State. The Contractor shall not be required to keep confidential information or material that is
       publicly available through no fault of the Contractor, material that the Contractor developed independently without relying
       on the State‟s confidential information or material that is otherwise obtainable under State law as a public record. To
       insure confidentiality, the Contractor shall take appropriate steps as to its personnel, agents, and subcontractors. The
       warranties of this paragraph shall survive the Contract.

   25. Insurance Requirements. During the Contract term, the Contractor at its sole expense shall provide commercial insurance
       of such a type and with such terms and limits as may be reasonably associated with the contract. Providing and
       maintaining adequate insurance coverage is a material obligation of the Contractor. Upon request, the Contractor shall not
       be interpreted as limiting the Contractor‟s liability and obligations under the Contract. All insurance policies shall be
       through insurers authorized and licensed to write policies in Mississippi. See enclosed minimum insurance coverage

   26. Warranty of Authority. Each person signing the Contract warrants that he or she is duly authorized to do so and to bind
       the respective party to the Contract.

   27. Notices. All notices required under the Contract shall be delivered by certified mail, return receipt requested, by reputable
       air courier service, or by personal delivery to the agency designee identified in original solicitation, or as otherwise
       identified by the State. Notices to the Contractor shall be delivered to the person who signs the Contract. Either
       designated recipient may notify the other, in writing if someone else is designated to receive notice.

   28. Modification of Terms. The Contract contains all the terms and conditions agreed upon by the parties, which terms and
       conditions shall govern all transactions between the Customer and the Contractor. The Contract may only be modified or
       amended upon mutual written agreement of the State and the Contractor. No oral agreements or representations shall be
       valid or binding upon the Customer or the Contractor. No alteration or modification of the Contract terms, including
       substitution of product shall be valid or binding against the State. The Contractor may not unilaterally modify the terms
       of the Contract by affixing additional terms to product upon delivery (e.g., attachment or inclusion of standard preprinted
       forms, product literature, “shrink wrap” terms accompanying or affixed to a product, whether written or electronic) or by
       the Contractor for payment. The State‟s acceptance of product or processing of documentation on forms furnished by the
       Contactor for approval or payment shall not constitute acceptance of the proposed modification to terms and conditions.

   29. Waiver. The delay or failure by the State to exercise or enforce any of its rights under this Contract shall not constitute or
       be deemed a waiver of the Customer‟s (State‟s) right thereafter to enforce those rights, nor shall any single or partial
       exercise of any such right preclude any other or further exercise thereof or the exercise of any other right.

   30. Appropriations. The State‟s performance and obligation to pay under this contract are contingent upon an annual
       appropriation by the Legislature or by Federal Funding Limitations.

   31. Execution in Counterparts. The Contract may be executed in counterparts, each of which shall be an original and all of
       which shall constitute but one and the same instrument.

   32. Severability. If a court deems any provision of the Contract void or unenforceable, that provision shall be enforced only
       to the extent that is not in violation of law or is not otherwise unenforceable and all other provisions shall remain in full
       force and effect.

   33. Performance and Payment Bond. Contractor is required to provide concurrently with executed contract a performance
       and Payment bond in the minimum amount of One Hundred Percent (100%) of the contract together with all amendments
       thereto, and to maintain said bond throughout the term of the contract awarded hereunder to ensure its timely and
       complete performance of the scope of work under the contract. MEMA shall have the exclusive right to file against said

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   34. Bid Security Bond. Bidders must enclose a certified check or a bid bond made payable to the Mississippi Emergency
       Management Agency in an amount equal to at least five percent (5%) of the total of the BASE BIDS, guaranteeing
       execution and delivery of a contract within 10 days as required by the contract documents.

   35. Ownership of Material Public Records. All materials submitted by prospective contractors responding to this RFP will
       become the property of MEMA. Any material submitted in response to RFP will become a public document, including
       material that a proposer may consider a trade secret or otherwise confidential. Any claim of confidentiality is waived
       upon submission.

   36. Disclosure. Information will be disclosed to respondents in accordance with the State statutes and rules applicable to this
       solicitation after evaluations are complete.

   37. Insurance. The contractor selected under this RFP shall maintain, during the life of the contract, Workers‟ Compensation
       Insurance for all of its employees connected with this contract. Such insurance shall comply fully with the MS Workers‟
       Compensation Law. The Contractor selected as a result of this RFP shall also maintain, during the life of the contract,
       such other appropriate insurance coverage as deemed necessary by the MEMA applicable to the services being performed.
       The contractor‟s current certificate of insurance shall contain a provision that the insurance will not be canceled or
       modified for any reason except after a thirty (30) day written notice to the MEMA Contract Administrator.

   38. Conflict-of-Interest. The respondent covenants that neither it nor any of its principals presently has any interest and will
       not acquire any interest which would conflict in any manner or degree with the performance of services required

   39. Laws and Permits. Respondents must comply with all local, state, and federal laws, rules, regulations, and codes
       whenever state work is being performed. All permits and licenses required for this contract shall be obtained by the
       contractor and maintained for the duration of the contract. The MEMA will not pay for the cost of licenses or permits
       required by the respondent for company operations.

   40. No assignments. The prospective contractor shall not sublet, assign, or transfer any of the services sought under this
       solicitation, without the prior written consent of the MEMA.

   41. Rights to Data and Copyright. Writings, publications, films, technical reports, equipment, computer software, recordings,
       computer programs, computerized data bases, data processing programs, pictorial reproductions, maps, drawings,
       specifications, graphical representations, and works of similar nature (whether copyrighted or not copyrighted), which are
       (1) specified to be delivered under this project contract, or (2) developed or produced and paid for in whole or in part by
       these contract funds, except as may otherwise be provided in the contract, become the property of the MEMA.

       If any discovery or invention arises or is developed in the course of or as a result of work or services performed under the
       contract, or in any wise connected herewith, the bidder shall refer the discovery of inventions to the Division (State) to
       determine whether patent projection will be sought in the name of the State of Mississippi. Any and all patent rights
       accruing under or in connection with the performance under this contract are hereby reserved to the State of Mississippi.

       If the bidder brings to the performance of this contract a pre-existing patent or copyright, the bidder shall retain all rights
       and entitlements to that pre-existing patent or copyright unless the contract provides otherwise.

       Concurrent with execution of the contract, the bidder shall disclose all intellectual properties relevant to the
       performance of this contract which it knows or should know could give rise to a patent or copyright. The bidder shall
       retain all rights and entitlements to any pre-existing intellectual property which is so disclosed. Failure to disclose will
       indicate that no such property exists. The State shall then have the right to all patents and copyrights which occur
       during performance, or as a result, of the contract.

   42. Cost of Preparing Proposal. Any and all costs for preparing a response to this RFP shall be borne by the responder. The
       State shall provide no reimbursement for such costs.

   43. Purpose and Background of the Request for Proposals. The broad scope of the RFP is for vendor(s) to support the needs
       of the Mississippi Emergency Management Agency (MEMA) in its Alternative Housing Pilot Program of Mississippi.

[Type text]
       The primary services and deliverables are to provide housing for persons affected by presidentially declared disasters in a
       cost-effective manner, and to provide near real-time tracking of the movement of all trucks and Modular Homes. The
       specific scope of work to be performed will be established by each Task Order. The proposed Scope of Work is
       summarized below.

       The vendor will support MEMA on a project-by-project basis with sound project management and resources to achieve
       the best value for the work being performed. The vendor must have the ability to support and perform all tasks and to
       track and document such performance on a near real-time basis. This includes, but is not limited to: transportation of
       Modular Homes, supporting staging area for Modular Homes, installation of Modular Homes, maintenance and upkeep,
       site inspections, site preparations, site restorations, group site design, group site construction, site assessments, property
       and facility management, and Modular Home deactivation and removal. The vendor will provide and coordinate
       comprehensive project management services, to include: all phases of design, project planning, identification and
       adherence to project time constraints, budget adherence and cost control, scheduling construction, implementation,
       operation, destruction, restoration, and removal from project beginning through project completion and closeout as
       specifically identified in each RFP.

   44. A one-year warranty will be required for all work installed under this contract.

   45. Administrative Requirements. For the purposes of this solicitation, the terms vendor, respondent, bidder and contractor
       are used interchangeably and mean a person(s) or firms(s) submitting a response to this solicitation.

       Acceptance of Proposals: Proposals will only be accepted from responsible and responsive bidder. All proposals must be
       received by the date and time, and at the place, specified hereafter. No proposals will be accepted by facsimile. Proposals
       not received at either the specified place and/or by the specified date and time will be rejected. The State reserves the
       right to reject any and all proposals when to do so would be in the best interest of the State of Mississippi.

       Where to Submit the Proposal: Responses to this Request for Proposals must be submitted in a sealed envelope to:

                Linda Davis
                Mississippi Emergency Management Agency
                Support Services Office Director
                1 MEMA Drive
                Pearl, Mississippi 39208

       Please mark on your mailing envelope containing your response in LARGE LETTERS:

                REQUEST FOR PROPOSALS 999-111808
                DUE NOVEMBER 18, 2008 @ 2:00:00 P.M.

       Notice to Prospective Proposers: All companies submitting proposals must be registered with the Mississippi Board of
       Public Contractors and/or State Fire Marshall‟s office and other governing authorities as required by type of proposal.

       Proposal Solicitation Schedule/Timetable: The following schedule presents the time frame and due dates anticipated for
       this process. All dates are subject to change.

       Advertisement of the RFP                                        Oct. 17 and 24, 2008
       Deadline for Submission of Written Inquiries                    10 a.m., Nov. 12, 2008
       Deadline for Posting an Addendum on the Project                 2 p.m., Nov. 14, 2008
       Pre Bid Conference                                              Oct. 28, 2008
       Closing Date for Receipt of Proposals                           2 p.m., Nov. 18, 2008
       and Opening of Proposals

       Locations where Proposals are to be opened                      Executive Conference Room,
                                                                       MEMA Headquarters
                                                                       1 MEMA Drive
                                                                       Pearl, Mississippi 39208

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       Intent of Awards                                                Nov. 21, 2008

       The Notice of Award or Notice of Intent to Award will be posted on the Department of Finance and Administration‟s
       (DFA) website on the date specified above by about 4:00 P.M. This date is to be used by respondents for planning
       purposes and is subject to change.

       In those circumstances where there is more than one (1) response to the RFP, MEMA reserves the right to short list
       respondents deemed to be in the competitive range to participate in oral presentations prior to the final determination of
       contract award. If MEMA exercises this right, the short list will be posted within twenty four (24) hours after it has been
       determined. Respondents requested to provide presentations will be notified.

       MEMA reserves the right to revise the solicitation schedule provided above. Modifications of the schedule contained
       herein shall be posted on the DFA website. Respondents are responsible for checking the DFA website for any
       modifications or amendments to the terms of this RFP.

       It is the respondent’s responsibility to assure that its proposal is delivered at the proper time and place as
       referenced above. Proposals or other filings submitted by telephone, telegraph, or other facsimile will not be
       accepted. Proposals received after the exact time and date specified above for receipt will not be considered.

       Number of Copies of Proposal to be Submitted: One original and four copies [of the signed original], for a total of five
       (5) signed copies of each proposal must be submitted for review by MEMA. Each copy is to be bound individually. One
       copy of the proposal shall bear original signatures and shall be marked “ORIGINAL”. Reproductions of the signed
       original are authorized for the other 4 copies of the proposal.

       Contact Person: The MEMA contact person for proposers/potential contractors during the solicitation phase is:
               Linda Davis
               Support Services Office Director
               1 MEMA Drive
               PO Box 5644
               Pearl, MS 39288

       Questions: No verbal inquiries will be accepted. Written questions from prospective contractors will be accepted in letter
       form or by email by the contact person through the date specified above under Proposal Solicitation Schedule/Timetable
       (refer to Deadline for Submission of Written Inquiries).

       Responses to written questions timely received by the contact person will be posted as an Addendum to this RFP on the
       DFA website on or before the date specified above under Proposal Solicitation Schedule/Timetable (refer to Deadline for
       Posting an Addendum on the DFA website. MEMA bears no responsibility for any delays, or resulting impacts,
       associated with a prospective contractor‟s receipt of this information. INFORMATION WILL NOT BE AVAILABLE
       BY PHONE. Any information received through oral communication shall not be binding and shall not be relied upon by
       any prospective contractor.

       Accommodation of Disability: If an accommodation is needed for a disability in order to participate in this solicitation,
       please contact the individual as specified above under Contact Person.
       Modification and/or Withdrawal of Proposals: Any modification of a proposal, except a modification resulting from a
       request of the Division, must be received by the Closing Date for Receipt of Proposals. A bidder may not modify its
       proposal after proposal opening.

       Proposals may be withdrawn, by written or telegraphic notice, within twenty four (24) hours after the date and time of
       proposal opening, provided that the bidder supplies proof of the impossibility to perform based upon an obvious error on
       the part of the bidder. Telegraphic notices shall be followed up, by written notice within 3 days of such Telegraphic
       Protests: Failure to file a protest within twenty four (24) hours after the scheduled time for opening of proposals, shall
       constitute a waiver of proceedings. Written notices, formal protests, and proceedings must conform with Mississippi

       Statutes. Failure to supply the required bond shall result in rejection of the protest without leave to amend.

[Type text]
                         State of Mississippi
                   Mississippi Alternative Housing Program

                              Scope of Work
                  Deactivation, Disposition & Installation
                           Mississippi Cottages
               REQUEST FOR PROPOSALS NUMBER 999-111808

PROPOSAL DUE DATE: 2 p.m. central, Nov. 18, 2008
MAILING ADDRESS:   MS Emergency Management Agency
                   ATTN: Linda Davis
                   P.O. Box 5644
                   Pearl, MS 39288-5644
                   Pearl, MS 39208
CONTACT PERSON:    Linda Davis
                   Phone: 601-933-6603

[Type text]
                                      SCOPE OF WORK
For Clarification: This RFP references Temporary to Permanent modification of HUD-Code 3285 in
achieving State and Local floodplain compliance. It should be noted that this statement in no way infers that
the HUD-Code design bears any similarity to a floodplain-compliant design and that the reference merely
intends to reflect the fact that those Cottages now on HUD-Code foundations must be modified to whatever
extent necessary to meet State and Local Codes.

   The Mississippi Alternative Housing Program is a pilot program implemented by FEMA and
   administered by the Mississippi Emergency Management Agency. The mission of the program is to
   develop, produce and test a safer and more comfortable temporary housing unit for use in future disasters.
   Additionally the mission is to assist homeowners with their transition from travel trailers and mobile
   homes to long-term housing they may also opt to purchase. The program is time-sensitive; specific goals
   must be accomplished within the timeline defined by FEMA in order for mission success to occur.

   Now that the program is nearing completion, MEMA is issuing a Request for Proposals (RFP) and is
   hereby accepting competitive sealed proposals for deactivation and transportation of cottage units. An
   additional, integral component of this RFP is the section regarding land and facilities anticipated to
   support the operations herein described.

   Furthermore, as the program has been determined by the state to be a solution to long-term housing needs
   by disaster victims along the Gulf Coast, this proposal will include sections specific to various levels of
   rehabilitation of the temporary housing units such as:
        Reactivation of the temporary housing units into permanent residency.
        Transportation of the housing units to their permanent location and the affixation of the housing
           units to their permanent foundations.
        Elevation of up to 5 feet, 7 inches of some units from their temporary installation to a permanent
           installation, depending upon flood map requirements.

   The housing units used to support the program are the two and three bedroom Mississippi Cottages, one
   bedroom Park Models, or one or two bedroom Eco Cottages, and shall be referred to as units or cottages
   in this document.

   At this time, it is anticipated that the units used to support the program will be deactivated and disposed
   of by methods determined by MEMA. This SOW provides technical requirements for the deactivation of
   temporary units used to support the program, as administered by MEMA and requirements for permanent
   installation of such units. As such, the SOW describes the actions required to deactivate the temporary
   units in a safe and secure manner, and includes a specific listing of criteria to follow during the
   deactivating and disposition processes. Inclusive as well is the transportation of units at any phase on a
   per-mile basis. It further includes reactivation procedures to be followed in the permanent installation of
   such units as well as a section requesting proposals for various types of foundations.

   Housing Units
[Type text]
   Mississippi Emergency Management Agency
   P.O. Box 5644
   Pearl, MS 39288
      Contract Officer Technical Representative (COTR) – name will be announced at later date.
   b. Coverage Area: George, Hancock, Harrison, Jackson, Stone and Pearl River counties.
   a. Transition Site: A tract of adequate, drainable land and roadways, land to be used for purposes of
      staging and storing the units as they arrive from and await final disposition. This site is also to be
      utilized as necessary as a compound for the repair and rehabilitation of the units or for their complete
      demolition. This location may also be utilized as a public auction place for the disposition of the
      units. Such facilities shall not be located in any floodplain or floodway.
   b. Base of Operations (BoO): The Contractor shall maintain at the transition site a BoO containing an
      office, adequate storage area(s), and shop facilities to meet requirements and obligations safely,
      efficiently, effectively and in a timely manner.
   c. Deactivation: The process as described within TASK 300 whereby any unit is taken out of
      residential service, made ready for transport and becomes ready for a disposition assessment. Final
      disposition is to be based solely on a determination by MEMA. This task category will also include
      the process of clean-up and restoration of the temporary site the unit is deactivated from.
   d. Disposition: As used herein, disposition may mean unit reactivation into permanent residency,
      outright sale or auction of units, demolition or scrapping of units. This typically is the path by which
      units become the property of others or are legally removed from status as State property.
   e. IRC: The International Residential Code(s).
   f. Reactivation: Actions following the deactivation processes of a temporary unit necessary to convert
      the unit to permanent housing and the ownership of others.
   g. HUD: the Housing and Urban Development Agency of the United States.
   h. Chain Wall: A typical, continuous concrete perimeter footing and wall foundation type; a foundation
      meant to convert the certification of units from manufactured housing labeling to modular home
      labeling (the 2006 IRC must be followed in its construction). This foundation may also be used in
      floodplains where higher elevations are required by local jurisdictions and as determined by MEMA.
   i. Wood Pylon: A foundation system of treated wooden posts properly set in concrete. This design may
      typically be utilized in floodplains where elevations up to 96 inches are required by local jurisdictions
      and as determined by MEMA.
   j. HUD’-Set: The „dry-stack‟ block pier system designed for use in the temporary phase of the
      MAHPP which further utilizes an „auger-system‟ tie-down feature. Associated with the “Model
       Manufactured Home Installation Standards; Proposed Rule,” (HUD, 24CFR3280& 24CFR3285, April 26,
       2005). This foundation design cannot be utilized in any floodplain whereby a jurisdiction requires elevation.
   k. Rehabilitation: With regard to this contract, optional, MEMA-specified work with which the
      Contractor may be tasked to renovate deactivated units prior to reactivation.
   l. Miscellaneous Tasks: Tasks approved by the COTR, which cannot be associated with a specific task
      category under the contract. „Miscellaneous‟ Tasks are generally minor in nature and monetary
      amount and do not require Change Order.
   m. NFIP: National Flood Insurance Plan.
   n. Transportation or Transport: The movement of a unit from one site to another. A specific part of
      the Deactivation or Reactivation process.
   o. Ready-for-Occupancy (RFO): The units are considered RFO when all MEMA and the local
      jurisdiction requirements are met and the unit may be occupied.
   p. OSHA: Occupational Safety & Health Administration.
   q. Work Order: An order for work or services placed against an established order.

[Type text]
   r. Technician(s): Person or Persons who are appropriately licensed and certified to deactivate and
      transport modular homes, and who demonstrate familiarity with electrical, plumbing, and
      chassis/towing systems. Technicians may need certifications or licenses depending on location and
      local ordinances or by the terms of this SOW.
   s. Plumbing System: The plumbing system includes all water and sewer lines, fixtures and tanks inside
      the temporary unit, as well as external lines running from the temporary unit to the utility meter or the
      commercial park‟s connection (where applicable).
   t. Electrical System: The electrical system includes all wiring and associated parts from the power
      company‟s connection on the meter loop pole or pedestal, to and throughout the manufactured unit,
      and including the underground entrance cable. When disconnecting from an approved power source,
      the responsibility shall include all installed components up to the approved power source.
   u. HVAC: The Heating, Ventilation and Air Conditioning system includes all major components and
      ducts. It also includes fixtures, wiring and associated parts and accessories (inclusive of Freon).
   v. Right-of-Entry (ROE) Form: A legally-binding form authorizing the Contractor, MEMA and its
      representatives the right to enter upon private property to perform specific tasks associated with this
      contract. The authorization is conveyed and executed by the legal owner(s) of the property to be
      entered. This authorization is to be witnessed by a Notary Public. The document may also be
      executed by those representatives of the owner(s) bearing Power-of-Attorney. All such forms,
      excepting the Contractor‟s Transition Site ROE, shall be those authorized by MEMA for use in this
   w. Ramp-Up: During start-up process, procedures the Contractor will begin to acquire and mobilize
      personnel, equipment, facilities and other resources pertaining to the contract.
   x. White Goods: Appliances including, but not limited to refrigerators, washing machines, dryers, hot
      water heaters, etc.
   y. ppb or PPB: Parts per Billion.
   z. UFAS: Uniform Federal Accessibility Standards. (For more detail on these requirements, please see for a searchable version of the UFAS or for a downloadable version).

   a. This is an indefinite quantity contract for the material and/or services specified and is effective for the
      period stated in the RFP. The quantities of material and services specified in the RFP are estimates
      only and are not purchasable by this contract.
   b. Delivery or performance shall be conducted only as authorized by orders issued in accordance with the
      applicable section(s) within the RFP and SOW. The Contractor shall furnish to MEMA (when and if
      ordered) the material or services specified within the RFP and SOW up to and possibly above the
      quantity designated in Section 10 herein (Summary of Work Tasks) as the “estimated” amount. It is
      MEMA‟s intent to order at least the quantity of supplies or services designated in the Summary of
      Work Tasks as the “estimated” amount, however, there is neither assurance nor guarantee that these
      total amounts will be ordered.
   c. MEMA desires further to make it clear within this RFP that the total number of units receiving those
      materials and/or services are strictly limited to the availability of grant funds that remain within the
      program budget for the deactivation and/or reactivation of the units. As the mission is to supply long-
      term housing to those storm victims still in need, the limitations on quantities of tasks shall be held to
      the remaining time in the project as defined by FEMA as well as the availability of those grant funds.
      Although MEMA does not have final figures of the number of cottages to be demobilized or set
      permanently, contractor(s) can plan on a minimum of 500 units and a maximum amount of 2,500 units.
   d. The Contractor shall complete all work during the effective period of this contract as defined herein as
      the “Period of Performance” as shown in Section 12.
[Type text]
   a. The Contractor shall provide staff and resources to perform project management and activities.
      (1) The SOW includes the successful contractor performing the following:
          TASK 100: Administration and Management.
          TASK 200: Kickoff, phase-in, and ramp up.
          TASK 300: Unit deactivation & site cleanup.
          TASK 400: Unit Transportation without setup.
          TASK 500: Transition site operations and security.
          TASK 600: Unit rehabilitation.
          TASK 700: Permanent site preparation.
          TASK 800: Foundations and setup.

   b. All work performed by the Contractor shall be completed in an expedient, efficient and professional
      manner and shall comply with appropriate manufacturer instructions and requirements, as well as all
      applicable federal, state and local laws, codes, and ordinances.
   c. In the invoicing of all task categories, it is important to remind the Contractor that management‟s time
      spent on any category shall be supported by timesheets and not duplicated in other fixed-fee areas.

   a. Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to
      the requirements of this contract. MEMA reserves the right to inspect or test any supplies or services
      that are tendered for acceptance. MEMA may require repair or replacement of nonconforming
      supplies or repeat performance of nonconforming services, at no increase in contract price. MEMA
      must exercise its post-acceptance rights:
      (1) Within the Contractor‟s Warranty Period as described herein after the defect is discovered or
          should have been discovered.
      (2) Before any substantial change occurs in the condition of the item or completed work, unless the
          change is due to a defect in that item or work.
   b. Invoice.
      (1) The Contractor shall submit the original paper invoice and one copy, one compact disk or
          electronic invoice. An invoice must include:
          (a) Name and address of the Contractor.
          (b) Invoice date and number.
          (c) Contract number, contract line-item number, and (if applicable) the order number.
          (d) Description, quantity, unit of measure, unit price, and extended price of the items delivered.
                (For invoicing resulting from onsite quotations, results of a joint assessment, etc., supporting
                documents should be attached to the invoice).
                i. Invoicing resulting from Contractor‟s associated quotations shall include all materials,
                sublet invoices and labor descriptions. Unit quantities shall also be included.
               ii.    Invoicing from sub-contractors shall match those amounts as passed through the
                Contractor‟s invoice.
          (e) Other documents to support the Contractor‟s invoice include but are not limited to purchased
                material, transport vehicle odometer readings and sub-contractor billings with the sub-
                contractor‟s supportive documentation and all labor & other expenses (including
                management‟s & consultants) relevant to the associated Contractor‟s invoice.

[Type text]
              (f) After all associated costs along with support documents are shown, the Contractor‟s invoice
                  shall provide a subtotal for the document, then the Contractor‟s full mark up, including
                  overhead and profit shall be shown as a line item prior to the calculation of the presented
              (g) Shipping number and date of shipment, including the bill of lading number.
              (h) Name and address of official to whom payment is to be sent.
              (i) Name, title, and phone number of person to notify in the event of defective invoice; and
              (j) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice
                  only if required elsewhere in this contract.

   a. Provide temporary unit(s) deactivation, rehabilitation, reactivation and permanent installations in a
      professional safe, efficient, and secure manner for units identified by MEMA, within the required
   b. Provide in a professional manner the highest quality workmanship and customer service for all
      associated activities.


  MEMA Responsibilities

     a. MEMA or its representatives shall:
        (1) Provide identification, locations/mapping of all units that require deactivation or reactivation.
        (2) Ensure that deactivated units have a receivable location if transfer is direct to permanence or
            direct to Contractor‟s Transition.
        (3) Provide a COTR or his/her appropriate designee to be the Contractor‟s Point of Contact (POC).
        (4) Coordinate with FEMA on all associated activity involved with the ordering of Environmental
            Assessments (E/A) for permanent sites prior to reactivation.
        (5) Provide site assessments on properties which are potential permanent sites. These assessments
            include diagrams showing exact placement of units and utilities as well as soils analysis.
        (6) Coordinate with local jurisdictions in obtaining permits for the Cottage placement at locations
            under their regulatory control (such permits do not include those required by the Contractor as
            shown in Section 7.b.(1)).
        (7) Indicate by order to the Contractor the type and height desired for each unit foundations.

     Contractor Responsibilities

      b. The Contractor shall:
         (1) Obtain all permits and/or licenses required for Deactivation and Reactivation, including, but not
             limited to rehabilitation, utility and foundation construction, and unit transportation. (see section
         (2) Obtain appropriately licensed, qualified staff and subcontractors to perform the work.
         (3) Obtain pre-approval from MEMA for all sub-contractors as well as any companies who may
             sub-contract for the sub-contractor.
         (4) Actively coordinate with the MEMA COTR or appropriate designee.
         (5) Identify potential project constraints and communicate them to the COTR.
         (6) Remove all site improvements relative to the MAHPP; pick up, transport, and return deactivated
             temporary units to the MEMA-approved location or to the Contractor‟s Transition Site.

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       (7) Improve permanent site in advance of transported delivery of units including but not limited to
            acceptable drainage requirements as proposed and briefly summarized in TASK 700 described
       (8) Improve permanent site following transport and setup of remobilized units including, but not
            limited to utilities, step, skirting, ramp and foundation installation including eventual unit setup
            to foundation.
       (9) Return unit(s) scheduled for remobilization and the associated permanent site(s) to Ready-for-
            Occupancy (RFO) condition per joint inspection with MEMA and/or MEMA‟s authorized
      (10) Allow and provide a Right-of-Entry (ROE) procedure to its Transition Site for the self-
            transporting of units by approved MAHP partners, including but not limited to non-profits, state
            and local governments and state & federal agencies. Written Contractor notification, state
            procurement procedures and related paperwork should be provided by MEMA authorizing same.
      (11) Provide transportation services to sites approved by MEMA where the Contractor will only
            provide delivery; participation in a pre and post-transport joint inspection with MEMA with no
            exceptions noted and end the task with no further preparation or setup of the units required.
      (12) Use MEMA-defined work hours for all routine operations requiring coordination with MEMA
            and/or its representatives. Normal work (duty) hours are from 8 a.m. to 5 p.m., Monday through
            Friday, excluding state holidays.
      (13) Maintain an office and adequate storage and shop facilities to efficiently complete the
            Contractor‟s obligation and requirements contained within this SOW.
      (14) Provide photo-identification badges for all persons under their control who will be performing
            duties on private property or at program‟s facilities.
      (15) Perform background checks as part of the process whereby Contractor‟s personnel and all sub-
            contractors receive ID badges. All Contractor staff members shall comport themselves in a
            professional manner and conduct themselves accordingly.
      (16) Include a Contractor telephone number and that individual‟s name, company name and logo, and
            company phone number in addition to the photo.
      (17) Furnish all necessary labor, tools, equipment and materials to perform temporary or emergency
            unit deactivation services and transport the units up to 150 miles from the Mississippi Gulf
      (18) Identify a primary and two alternate Points-of-Contact (POC) within 48 hours of contract award.
            Named POC‟s shall be required to remain on call to the MAHPP and MEMA at all times during
            the POP (24/7). Only personnel of the Contractor may be given as POC‟s.
      (19) Insure that work performed under this contract be completed by professionally and appropriately
            licensed and certified technicians who have demonstrated expertise in subjects including (but not
            limited to): heating, ventilation and air conditioning (HVAC); household appliances; electrical
            systems; framing & foundation construction; manufactured housing units; and/or plumbing and
            transportation of units at no additional cost to MEMA.
           (a) If it is appropriate and allowable under state and local requirements, journeyman employees
                directly supervised by licensed technicians may perform work. However, the Contractor is
                required to provide a copy of the regulation to the COTR and MEMA.
           (b) The Contractor shall be able to provide documentation of each technician‟s professional
                certification, if requested by MEMA. The COTR shall determine if the documentation (such
                as certificates verifying completion of training courses; letters from previous employers
                certifying experience; resumes; membership affiliations to professional organizations;
                commercial driver‟s licenses, or other such documentation) attests to the technicians‟
                purported qualifications. Master and journeymen trade technicians shall be required to

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                  produce their actual license card when requested by MEMA and/or its authorized
       (20) Insure that availability of appropriately licensed and certified technicians be:
             (a) Maintained throughout the period of this contract.
             (b) Expected onsite while their area of expertise is being conducted.
       (21) Guarantee that all work performed under this contract be warranted for a period of 90 days from
             the time of acceptance of the work and be responsible for making repairs and corrections for
             unacceptable work under the terms and conditions of the contract and at no additional cost to
       (22) Inform the COTR in writing regarding uncompleted Work Orders and also attest to the
             circumstances barring completion of each Work Order.
       (23) Receive ROE approval from the COTR and carry the ROE document copy to each site prior to
             entering the property or temporary unit. This shall include advance notification to commercial-
             site management when the Contractor performs duties on their properties.
       (24) Maintain a safe, Occupational Safety and Health Administration compliant working
       (25) Obtain approval from the COTR by Work Order prior to performing any miscellaneous task or
             unusual requirements. Written, supportive documentation is required to be submitted with the
             invoice from the Contractor to MEMA for reimbursement.
       (26) Provide due diligence to ensure that any occupant information or belongings (regardless of
             perceived value) inadvertently left within the temporary unit is not used for any reason other
             than stated herein (See Task 300, (3)(l) for details).
       (27) Provide temporary unit Deactivation and removal services assigned by MEMA. Deactivation
             includes a) performing site and unit inspection, cleaning and pre-transport preparations described
             herein; b) unit removal; c) transport to the designated area and d) restoring the site to its pre-
             placement condition.
       (28) Provide temporary unit reactivation and transport services assigned by MEMA. Reactivation
             includes a) performing rehabilitation measures ordered by MEMA; b) unit inspection,
             rehabilitation, if any and pre-transport preparation; c) preparing the permanent destination site to
             accommodate the permanent unit and d) transport to the designated area.
       (29) Provide insurance for all units while they are assigned within the care of the Contractor, at the
             coverage levels required of MEMA by FEMA.
       (30) Reactivation is noted in the definitions section of this RFP as any actions following the
             deactivation processes of a temporary unit necessary to convert the unit to permanent housing. It
             should be noted that MEMA may elect to deactivate many units from the temporary phase and
             convert or reactivate it to permanent housing with little or no interaction with the Contractor.
             (i.e., those units with or without occupants that will remain in the same location such as the
             occupant‟s homestead, commercial parks, etc.).
       (31) Promptly remedy damage and loss to Cottages and other property caused in whole or in part by
       the Contractor, a Subcontractor, a Sub-Subcontractor, or anyone directly or indirectly employed by any
       of them, or by anyone for whose acts they may be liable and for which the Contractor is responsible,
       except damage or loss attributable to acts or omissions of MEMA or its representatives and not
       attributable to the fault or negligence of the Contractor.
       (32) Repair any damages to the Cottages caused by the Contractor a Subcontractor, a Sub-
       Subcontractor, or anyone directly or indirectly employed by any of them during the transportation of

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     a. TASK 100: Administration and Management
        (1) The Contractor shall designate a base of operations (BoO) within a reasonable commute to the
             affected counties and the program facilities. The BoO shall have a program manager to serve as
             the main POC for MEMA.
        (2) The Contractor shall provide services, activities, and management in a professional manner.
        (3) Although the contractor shall have no more than a casual relationship with any unit occupants it
             may come into contact with, the Contractor shall ensure that its staff, subcontractors, and
             representatives provide the occupants of the temporary and permanent units with courteous and
             prompt services to the unit as requested by the COTR.
        (4) The Contractor‟s project manager or his/her representative shall provide representative(s) at
             meetings scheduled by MEMA upon request of MEMA.
        (5) The Contractor shall enact, follow and document its Quality Control Program as submitted with
             this RFP.
             (a) The Contractor‟s Quality Control Program shall be submitted to the COTR on a weekly
                  basis in a format designated by the COTR.
             (b) The Contractor‟s Quality Control Program shall verify and ensure that work performed
                  under this SOW is carried out in an effective, efficient, professional, safe and timely
        (6) The Contractor shall, for any time and material invoiced, perform tasks in a timely manner,
             using the most cost-effective approach, while maintaining a high quality of service and
             workmanship. The Contractor shall monitor planned and actual costs to ensure reasonableness
             and provide documentation confirming that MEMA is receiving quality service at a fair and
             reasonable price.
        (7) The Contractor shall provide professional, expedient and efficient services, in order to enable
             MEMA to meet its mission requirements as stated within the „Purpose‟ section at the within this
        (8) The Contractor shall adhere to specified designs and standard references.
        (9) The Contractor shall provide adequate staffing (to include subcontractors) to perform work and
             meet all timelines. All staff, including subcontractor staff, must be properly licensed and trained
             where required. The Contractor shall subcontract with no entity without the express and written
             approval of MEMA and the Contractor shall ensure that no subcontractor may further
             subcontract or transfer responsibilities without the Contractor‟s and MEMA‟s expressed and
             written approval.
        (10) The Contractor shall comply with all federal laws on workplace safety, to include Department of
             Labor and the Occupational Safety and Health Administration safety regulations and any other
             relevant rules and measures, as well as any state and local laws, codes, and/or ordinances.
        (11) Records and Reports.
             (a) The Contactor shall maintain records that are compatible with MEMA Information
                  Technology (IT) database systems pertaining to all assigned duties.
             (b) The Contractor shall provide reports within the format and frequency requested by MEMA.
             (c) The Contractor shall provide MEMA with a copy of its full operational log(s) on a monthly
                  basis, or more frequently, upon request. The logs should address such topics as unit bar
                  code and MS property label numbers, work order number, various issues identified, cost,
                  time to repair or construct and final disposition.
             (d) The Contractor shall provide detailed reports for the types of work order received, response
                  times, and individual and cumulative unit information pertaining to what operation(s)
                  was/were performed and provided to COTR/MEMA. These reports will be presented in an

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                     acceptable software format (such as Microsoft Word/Excel or other MEMA-approved
                     software or database). The Contractor shall provide these records via electronic media, such
                     as Compact Disc (CD) and e-mail.
              (e)    At minimum, the Contractor shall maintain all records for three (3) years after project
                     closeout. Records will be kept in a manner and location that allows MEMA, FEMA, the
                     Inspector General and other authorized state and federal entities to access to them within 10
                     business days. MEMA will provide the Contractor with written or verbal notification of its
                     intent to inspect the records, and the Contractor shall provide MEMA with a specific
                     location for that record inspection. Record inspections shall be carried out in typical office
              (f)    The Contractor shall maintain all records in accordance with federal, state, and local laws.
              (g)    For each invoice period, the Contractor shall provide financial reports comprised of a hard
                     copy of the invoice; backup spreadsheets that include the individual Work Orders broken
                     down by TASK; and all supporting backup documentation required by the COTR, including
                     copies of completed Work Orders. The Contractor shall provide financial reports in the
                     following format(s):
              (h)    Copies of invoices shall be forwarded as PDF files.
                     (1) All spreadsheets that identify the individual Work Orders by TASK shall be forwarded
                           as Microsoft Excel files.
                     (2) All backup documentation and forms related to individual Work Orders shall be
                           scanned in and forwarded as individual PDF files.
              (i)    The COTR has the right to add to or modify the procedures listed above, as required to
                     facilitate the invoicing process.
              (j)   The Contractor shall include in its proposal for TASK 100 all information pertaining to the
                     location and operation of the BoD or Transition site and shall propose pricing in units of
                     months (Quote Item Z-2). Contractor should use care to assess labor, materials and other
                     costs within proposal for this task in order to avoid the possibility of duplication in billings
                     regarding other tasks.

    b. TASK 200: Start-Up
       (1) The Contractor shall provide staff and resources for all start-up activities related to maintenance,
           repair, rehabilitation, deactivation, transportation, reactivation, construction and transition site
           operations necessary to carry out the activities described in this SOW.
       (2) Kickoff Meeting: The Contractor shall attend a two-part Kickoff Meeting chaired by the COTR
           for MEMA. Dates and times for those meetings will be determined at a later date.
       (3) Ramp-Up Period.
           (a) The Contractor shall begin ramp-up work at the Kickoff Meeting.
           (b) The Contractor shall begin processes enabling expedient acquisition of all equipment and
                supplies required to carry out the work described in its proposal.
       (4) The Phase-In Period includes (but is not limited to) the following actions:
           (a) The Contractor shall demonstrate to the COTR application of procedures and other
                elements proposed and submitted with the RFP for performing work described in this SOW.
           (b) The Contractor shall establish working relationships with MEMA staff.
           (c) The Contractor and its staff, as well as its subcontractors and representatives, shall develop
                a familiarity with and understanding of the service area for the contract.
           (d) The Contractor shall develop an understanding of MEMA‟s program management structure
                as it relates to providing service under the contract.

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            (e) The Contractor shall provide MEMA with details of its organizational structure submitted
                 with the RFP, indicating individual names and assigned roles, responsibilities, and contact
                 information within the Contractor‟s organization. (i.e., phone and cell numbers, fax, e-mail
                 addresses, etc.).
            (f) The Contractor shall obtain necessary equipment and supplies, in order to be able to carry
                 out the work described in its proposal and this SOW.
            (g) The Contractor shall present photo and company identification badge designs and, if         not
                 already issued, assure each employee and representative of the Contractor, including sub-
                 contractors possess the badges and are instructed to wear them at all times while conducting
                 work under this contract.
            (h) The Contractor shall acquire per its RFP submittal, its proposed transition site, including all
                 elements proposed such as lighting, buildings, utilities and security.
       (5) During the Phase-In, the Contractor is expected to ensure that it captures the following types of
            information, which are required in order to successfully perform work described in its proposal
            and this SOW:
            (a) Unit identification numbers (MAHP Barcode and MS property label).
            (b) Unit locations.
            (c) Unit types (i.e., specific model of housing).
            (d) Unit type variables (i.e., specific design differences between manufacturers).
       (6) The Contractor shall develop control procedures for keys to the units.
            (a) The Contractor will receive either a master key or individual keys for all units to be
                 deactivated or reactivated.
            (b) The Contractor shall ensure that all unit keys are controlled, so that no key is used to gain
                 unauthorized access to a unit.
            (c) The Contractor shall not be authorized to make additional keys without the expressed
                 consent of the COTR and shall justify the purpose for such duplication.
        (7) Contractor‟s proposal regarding this task will not include a quote item.

    c. TASK 300: Unit Deactivation
       (1) The Contractor shall deactivate, remove, and transport units to locations identified by MEMA, or
           to the Contractor‟s Transition Site as directed by the COTR. The Contractor must comply with
           all applicable laws and regulations for transporting the units.
       (2) In the performance of all deactivation activity, care should be taken to properly disconnect
           services, store and/or secure items for transport and future use and to return the property upon
           which the temporary unit was affixed to its pre-installation condition as determined by MEMA.
           The items and activity broadly described herein do not indicate the method or priority in which
           the action may be performed, as long as the integrity of the unit is intact and steps are taken to
           ensure that the process is completed in a safe and sanitary manner. The items and activities
           include those MEMA deems as important and essential to the process, but may not include the
           total of elements necessary to TASK 300. The Contractor shall exercise professional judgment
           and care in assuring the deactivation process is carried out as intended by MEMA. The
           Contractor‟s proposal shall describe in further detail what and how elements of TASK 300 are to
           be addressed.
       (3) Unit Deactivation Preparation and Activity:
           (a) Prior to mobilizing to deactivate a temporary housing unit, verify that the power company
                 has disconnected their line from the unit‟s service/meter box/panel (Service Panel). (In most
                 cases, this is the customer/occupant‟s responsibility).

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              (b) Appropriately disconnect and remove the unit‟s utility components, steps, ramps, skirting,
                  anchors, piers, pads, poles, straps, clamps and tie-down bolts, and other appurtenances from
                  the temporary unit.
              (c) Appropriately handle all utility components belonging to MEMA, storing items for future
                  use and properly staging all scrap for disposition.
              (d) All underground lines installed by MEMA and not to be used by the property owner are to
                  be properly removed and capped.
              (e) Ensure that the lines entering the unit are properly disconnected, ready for re-hookup and
                  secured for transportation. Lines inside the unit are to be sanitized and properly protected
                  from freezing, entry of pests or other unwanted items. The private wastewater treatment
                  system, if applicable shall be returned to its pre-installation condition.
              (f) Properly backfill & tamp all holes & trenches resulting from installation.
              (g) Secure the unit for roadworthiness and transport safety.
              (h) Due to issues and concerns about safety and sanitation, the property associated with the unit
                  shall be cleared and secured to its pre-installation condition. Nothing associated with the
                  installation or deactivation of the unit will be left unattended unless proper steps are taken
                  to secure the site. The material shall be removed for disposal with all debris and trash. All
                  site holes shall be properly filled and tamped immediately.
              (i) At the time of deactivation, MEMA shall determine what materials associated with unit
                  deactivation are to be considered scrap and may transfer title of such material to the
                  Contractor for disposition. The Contractor shall remove all material related to the unit from
                  the site, excluding implements related to utilities or items determined by MEMA to belong
                  to the property owner. This shall include (but is not limited to) the deconstruction and
                  removal of stairs, platform stairs, ramps, skirting, blocks, piping and any other items related
                  to the habitation of the unit.
              (j) All electrical fixtures, HVAC components, appliances, furniture and other appurtenances
                  associated with and found within and outside the unit are to be protected from damage
                  during deactivation processes, including transport. The unit shall also be protected from
                  damage from the movement of these appurtenances during the deactivation processes,
                  including transport.
              (k) All scrap appliances containing cooling compressors (white goods) found within the unit
                  shall be marked as such and tracked for proper certification that the item was evacuated,
                  tagged and properly disposed of. This procedure shall be carried out according to local,
                  state and federal law. The tracking paper-trail shall be provided as support documentation
                  along with the unit‟s task category invoicing, including the appliance‟s make, model and
                  serial number.
              (k) The unit shall be cleaned, fumigated and sanitized on an as-needed basis, as determined by
              (l) Abandoned personal effects shall be neatly tagged and bagged for identification purposes.
                  The Contractor shall provide an inventory of all personal effects that have been tagged and
                  bagged. Furthermore, the Contractor shall provide three copies of the inventory, which shall
                  be distributed as follows: 1) Copy to remain with tagged and bagged personal effects; 2)
                  Copy to be provided to MEMA Logistics when the unit is turned in; and 3) Copy to be
                  provided to the COTR, as part of the Contractor‟s activity records for the unit.
              (m) The neatly tagged bags shall be delivered to a designated location within the unit‟s main
                  bedroom during the deactivation phase; following arrival at the deactivated unit‟s next
                  location, the Contractor will advise the COTR to contact the previous occupants to
                  determine the disposition of the bagged contents.‟ The Contractor shall be advised by the

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                COTR either to dispose of the bags or to await MEMA„s pickup of the bags within 24 hours
                of any planned repair of rehabilitation of the unit.
       (4) Deactivation shall also include filling and tamping holes, ditches or trenches associated with the
           original, temporary installation. Other potential safety and sanitary hazards and/or health
           concerns that could be associated with the deactivation and removal of the unit shall also be
           addressed. The temporary unit site shall be left by the Contractor, as far as practical, in such a
           condition as it would have been had the temporary unit never been placed, including but not
           limited to tire tracks or ruts left by the unit and the hauling truck. Contractor shall provide best-
           method practices in its proposal to assure that erosion does not occur where the footprint of the
           home once was.
       (5) The Contractor shall abide by all applicable codes, laws, and/or policies when performing work
           under this contract.
       (6) The Contractor shall propose costing for the deactivation services in TASK 300 based on unit
           type, i.e., two and three-bedroom Mississippi Cottages and Park Models. Such pricing shall take
           into consideration anticipated variables at each unit location such as water & sewer line distance
           differences, ramp lengths, etc.

    d. TASK 400: Unit Transportation without Setup
       (1) The Contractor shall transport the unit to a MEMA-designated location or to the Contractor‟s
           Transition Site. As each and every unit will travel undetermined distances, the Contractor shall
           provide a fixed-fee, one-way, per-mile cost proposal. The Contractor may expect that units shall
           be delivered to and from any point within the project area, unless a different area is designated
           and negotiated by MEMA.
       (2) The Contractor shall ensure that the unit is transportable and meets all necessary requirements to
           be transported (i.e. towed) on public roads.
       (3) The Contractor shall be responsible for obtaining all required towing, hauling, or transporting
           permits, according to all applicable federal, state, and local regulations.
       (4) The Contractor shall follow each manufacturer‟s recommendations regarding hitch-up and un-
           hitch of the units. The hitching tongue or coupling weight born shall be not less than 12 percent
           or more than 25 percent of the home‟s gross weight or manufacturer‟s requirements whichever is
           more conservative. (refer to H.U.D. standard reference 3280.904b4ii for other transport
       (5) TASK 400 costing shall not include any foundation setups; the costing or pricing for this task is
           for haul, unload and safely secure at the Contractor‟s Transition Site, MEMA‟s designated
           destination for the unit(s), or from the transition site to MEMA‟s designated permanent
           installation location.
       (6) Support documentation associated with invoicing for transportation of units shall be by hauling
           vehicle beginning and ending readings, online or geographic positioning services and all mileage
           billings shall be verified by MEMA for the one-way billing.

    f. TASK 500: Transition Site Operation and Security
       (1) Contractor shall:
           (a) Provide appropriate office space, facilities and staff at the designated Transition area, in
               order to maintain tracking, personal safety of all personnel and visitors and security of onsite
           (b) Provide adequate space, utility hookup access, ingress-egress for PBS&J‟s Operations office
               module or trailer.

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              (b) Maintain an electronic tracking system that inventories incoming and outgoing units,
                  including unit identification numbers, bar codes, MS property labels, type and manufacturer
                  of units, origins of units, and destinations of units.
              (c) Provide onsite security on a continuous (24 hour / 7 day per week) basis.
              (d) Provide an acceptable area for receipt and storage of items destined for salvage and/or
                  disposal, whether disposed of at a landfill or gleaned by charitable organizations (i.e., steps,
                  ramps, skirting, couches, mattresses, etc.)
              (e) Provide assurance in its proposal that any invoicing amounts proposed in this task category
                  bear no duplication of management, services or labor and associated billings within other
                  task categories.

    g. TASK 600: Unit Rehabilitation
       (1) The Contractor and MEMA shall jointly inspect each unit. A determination will be made by
       MEMA based on cost effectiveness as to the suitability of the unit for reactivation to meet ongoing
       long-term housing needs within the project area. The first assessment and joint inspection will be at
       deactivation and prior to the unit being loaded for transport; the second shall be conducted following
       the unloading of the unit at its destination.
       (2) Such assessment shall be conducted utilizing a standard form to be provided by MEMA to the
       Contractor for each unit. Both MEMA and the Contractor will jointly assess each line item
       simultaneously upon separate but identical forms. The forms are to be developed and provided by
       (3) Inspection and assessment will include, but may not be limited to structural integrity, flooring and
       floor covering, sheetrock, siding, roofing, paint, plumbing, heating and air conditioning, electrical,
       lighting and accessories, cabinets, installation or re-installation of skirting (lattice skirting will be
       used optionally for units to be installed in floodplains), fixtures, windows and glazing and doors,
       including door accessories.
       (4) Rehabilitation shall NOT include replacement of appliances, without the written approval of
       MEMA; however, it shall include their disposal – the Contractor shall submit separate invoicing and
       support documentation for disposal of refrigerators (and air conditioners) requiring certification of the
       removal of Freon.
       (5) Upon written request by the COTR, the Contractor shall conduct an estimate of repair or
       rehabilitation of each unit and submit a written, itemized quotation for such proposed work in
       accordance with the line items proposed by the Contractor and to be included in the Schedule of
       Values. The line items shall include unit pricing in linear and square feet for sheetrock, carpet, tile or
       linoleum, paint work in square feet times the required coat application, per each on electrical,
       plumbing and other fixtures, including cabinets, doors and window units, etc.; Quote Item Z-3
       Provides instruction for pricing submittal. The Contractor shall establish within his proposal the
       complete, anticipated line items necessary for Cottage rehabilitation. MEMA shall reserve the right to
       solicit competitive quotations from other qualified contractors should funding for this optional task
       (6) The COTR and MEMA may reserve the right to negotiate the quotation or eliminate certain
       components or line items of the quotation.
       (7) The Contractor shall not proceed with rehabilitation work prior to the receipt of a work order
       from the COTR. Once a work order is received, the Contractor may, with the COTR‟s written
       approval, elect to conduct such work at the deactivation site or following permanent placement of the
       unit to its foundation.
       (8) Following completion of rehabilitation work the Contractor shall schedule another joint
       inspection with MEMA; included with the standard inspection form will be a copy of the Contractor‟s

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       written quotation as well as a copy of MEMA‟s work order, noting any deviation or elected
       (9) Contractor shall use only materials identical or exceeding the type and quality as specified in the
       unit's original manufacture, including, but not limited to the presence of extremely low and acceptable
       levels of formaldehyde (all materials used must meet 24CFR3280.308). Furthermore, the contractor
       shall insure that the code required fresh air requirements (per 2006 IRC) be met at all times. The
       Contractor shall use due diligence when approaching manufacturers and vendors in stating these
       requirements. MEMA shall reserve the right to conduct testing through the state or any independent
       resource in order to assure compliance.
       (10) MEMA‟s inspecting representative shall either approve the work or submit via the COTR a
       „punch-list‟ of incomplete, missing, rejected or otherwise unsatisfactory work, also stating the
       reason(s) for such rejection.
       (11) All incomplete, missing or unsatisfactory work shall be corrected by the Contractor in an
       expeditious manner at no additional cost to MEMA. When it is discovered by MEMA that the
       contractor has not installed work according to code or manufacturers installation instructions the
       contractor shall be required at his expense to correct the installation, even when the nonconforming
       work has been covered.
       (12) The Contractor is reminded of requirements previously described herein regarding jurisdictional
       permits and licensing. In the absence of such authority, all work and materials will, at a minimum, be
       professionally carried out as per the 2003 IRC, the jurisdiction‟s adopted code and the 2006 IRC,
       when installing permanent foundations; MEMA reserves the right to inspect all work prior to it
       becoming hidden, covered or otherwise inaccessible.

  h. TASK 700: Permanent Site Preparation
       (1) MEMA, under ordinary circumstances will expect property owners to have the lot in such a
           condition as to safely and properly receive a permanent unit. MEMA‟s representative will pre-
           screen each site for suitability inclusive of an assessment of soil bearing conditions to
           determine if the minimum bearing of 1,200 psi is met for a “HUD-set foundation. „Push-Pull‟
           tests shall also be conducted to substantiate the site‟s soil-bearing capacity for the auger tie-
           down system.
       (2) As various and unique circumstances and conditions exist with the properties of the project
           area, differing permanent setups for the units will also exist, i.e., floodplains, varying soils
           conditions, properties both owned and rented by occupants (commercial parks), etc.
       (3) This SOW under TASK 900 will only address preparation necessary to promote proper
           drainage under the units and away from the unit out to a distance of 10 feet. Whether sod and
           soils are to be graded, removed or added in order to achieve this goal will be determined by
           the Contractor and approved by the COTR or his/her authorized representative.
               i. Swales or mild trenching away from the ten-foot drainage boundary to or toward a
                  natural drainage slope may be allowed at the discretion of the COTR or his/her
                  representative. Under no circumstances shall TASK 900 create an adverse „ponding‟ or
                  drainage problem to adjacent properties.
              ii. Slope correction or crowning beneath and away from the crawlspace to a minimum of 2
                  feet to allow proper drainage.
             iii. Prices Proposed shall be in units of cubic yards placed or „rearranged‟ or removed.
                  Contractor shall include within its proposal a method or procedure for confirmation and
                  verification by MEMA‟s inspecting representative to be used on site following such
                  work. (See Quote Items Z-4)

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         (4) Installations of all utilities per jurisdictional code requirement; where no codes exist, refer to
             the latest International Residential Codes and National Electric Code. Base price shall include
             water, sewer and electrical lines installed past the „turn-downs‟ to a minimum of 5 feet. (Refer
             to Quote Items Y, Z & Z-1 regarding additional footages - This item includes some work that
             may not be able to be conducted prior to TASK 900).

  i. TASK 800: Foundations and Setup
       (1) The final phase of MAHP is to transition from the temporary, emergency housing portion of
           the program into permanent housing for those displaced families yet to find other means of
           long-term housing. In order to achieve this final mission of the program, offerings of
           homeownership will first be given the unit occupants, then others still displaced, whether by
           outright sale or via non-profits, local governments and state agencies desiring to assist those
       (2) The purpose of this Task is to allow the temporary units to become permanent units for both
           renters and homeowners, on properties owned by the occupants or leased by others, and to
           meet all local regulations.
       (3) The Contractor shall include within its proposal, the full treatment by a reputable
           exterminator, of termites. Such service shall include certificate coverage transferrable to the
           unit‟s long-term occupants and renewable annually with transferability to any subsequent
       (4) Some temporary units may be left in place as they were originally installed on a temporary
           basis; others cannot be relocated to other areas unless they are converted from manufactured,
           HUD-labeled housing to modular housing; others may be in certain flood zones that require a
           foundation or elevation specified by the local jurisdiction or FEMA. (Many temporary units
           were installed with above-ground sewer and hence must be reinstalled).
       (5) As various and unique circumstances and conditions exist with the properties of the project
           area, differing permanent setups for the units will also exist, i.e., floodplains, varying soils
           conditions, properties both owned and rented by occupants (private lots, commercial parks),
       (6) The Contractor, in making written proposals for TASK 900 shall choose from two options in
           making those proposals:
               i. OPTION 1 - Accept and submit pricing proposals for MEMA‟s engineered designs and
                  specification for each type of foundation and unit type as described herein and labeled
                  as “Attachment „A‟, „B‟ and „C‟”, or (See item (5) iii)
              ii. OPTION 2 - As an alternate, Contractor may elect to engage a professional engineer
                  (PE) or architect possessing the proper discipline, who is registered within the State of
                  Mississippi to specify and design each type of foundation mentioned in (8)i.(7), for each
                  type of unit. Such proposal shall meet or exceed that of the manufacturers, if any and
                  shall further meet with the manufacturers‟ written approval.
                      1. All proposed designs submitted shall bear the „live‟ signature and seal of the
                          professional engineer or architect.
                      2. The Contractor‟s design must take into account any variable dissimilarity
                          between manufacturers of each unit type, particularly when designing the
                          „HUD-Set‟ as described.
                      3. All foundation designs submitted shall be assessed and reviewed by MEMA‟s
                          Engineer-of-Record for manufacturer compatibility as well as structural
                          soundness and wind loadings; the Engineer-of-Record will, within five working
                          days following the opening date and time complete his/her review. Should

[Type text]
                             nonconformances be found the set shall be returned to the submitting
                             Contracting firm for correction. The Contractor shall be required to re-submit
                             within a maximum of five working days from the time MEMA receives the
                             revisions. Contractor‟s engineer or architect‟s sealed and stamped calculations
                             shall also be included for all design elements of stress and/or loading factors.
                             The Alternate design(s) shall be based on the loads noted on MEMA‟s
                             recommended design(s) and further meet all applicable codes and jurisdictional
                        4. Proposals and/or bids shall be submitted that comply with designs meeting 150
                             mph wind loadings in 3-second bursts.
                        5. Each design specification and drawing shall be labeled by unit type and
                             foundation type. Where applicable, name of manufacturer shall also be included.
                        6. Proposals and/or bids shall include the setup of the units upon the permanent
                             completed foundations and the proposal shall briefly describe the method chosen
                             to transfer and affix the units upon the permanent foundations. No skirting may
                             be required for units installed within a floodplain and Contractor‟s invoicing
                             shall not reflect such material & labor unless the COTR opts to use wooden
                        7. As two of MEMA‟s foundation types may be utilized within certain floodplains,
                             Contractor shall submit add-on pricing for „HUD-Set‟ including design
                             modifications and requirements necessary to meet local and State floodplain
                        8. No permanent installation within the MAHP will be set in Coastal High-Hazard
                             areas of the floodplain (V-Zones, floodways, etc.).
         (7) The Contractor shall propose and specify in writing the following three foundation types with
             alternates pricing to address the variable conditions set forth in (8)i.(9) when choosing
             OPTION 2:
                 i. “HUD Set” – The foundation design typically used in the temporary phase of the
                    MAHP. This type of foundation is to be used on rental properties, commercial parks and
                    may also be used upon properties owned by the occupants. This design is associated
                    with the “Manufactured Home Construction and Safety Standards 24 CFR 3280,
                    November 30, 2005 and Model Manufactured Home Installation Standards 24 CFR
                    3285, October 19, 2007”. This foundation design cannot be utilized in any floodplain
                    whereby a jurisdiction requires elevation unless additional design modifications and
                    requirements per local and State jurisdictions are met. The Contractor shall address
                    those requirements and submit a separate proposal for floodplain installations. This
                    foundation is not designed to elevate the units higher than 5 feet, 7 inches. All
                    foundations shall be affixed with „auger-type‟ anchoring straps to meet a minimum of
                    150 mph wind-loads in 3-second bursts.
                ii. “Chain Wall” – This typical, continuous concrete wall foundation design will be
                    specified in areas requiring conventional „stick-built‟ wood-framed homes or modular
                    housing as a result of zoning regulations, private covenants or other circumstances. If
                    other NFIP requirements are met, this design may also be utilized within flood zones
                    whereby a jurisdiction requires elevation. The contractor shall use the design loads that are
                    present on the (Attachment „B‟) State Fire Marshal approved manufacturers‟ drawings
                    to resist loads (i.e. point loads at the foundation where the shear walls are located when
                    addressing those requirements and submit a separate proposal for floodplain
                    installations. This foundation, shown in Attachment „B‟ is designed to elevate the units

[Type text]
                     no higher than 16 inches. For expediency in addressing the needs of the program, the
                     proposals requested shall specify a height of 16 inches with alternate design proposals
                     given in 8 inch intervals, up to a maximum of 48 inches. The 2006 IRC must be
                     followed in this design to allow the unit(s) to become modular compliant by definition
                     of the State Fire Marshal‟s Office.
               iii. “Wood Pile” – As the name implies, this foundation utilizes a series of wooden posts;
                     This foundation design typically is used within flood zones and is describe in
                     Attachment „C.‟
         (8) The intention of MEMA in funding this phase of the MAHP is that no unit shall be placed
             higher than 6 feet from the average ground level beneath the unit, without the expressed and
             written approval of MEMA. Requirements for floodplains other than mentioned involving
             utilities involve openings beneath the units to offset the hydrostatic pressure of floodwaters;
             the Contractor‟s proposals shall also include a deduction for skirting for all invoicing
             associated with the „HUD-Set‟ installations within floodplains.
         (9) Costing proposed by the Contractor for its engineered design shall be based upon the
             following variables:
                 i. Type and manufacturer of unit (Base costing for 1, 2 or 3 Bedroom Cottages at base
                     height specified), for new, HUD Code 3285 foundations, Temporary to Permanent in-
                     place of Floodplain-Modified “concrete block” foundations, “Chain Wall” or
                     „continuous concrete wall foundation” and the “Wood-Piling” foundations and all
                     Floodplain-compliant foundations requested. The base price quotation shall include all
                     labor, materials, permits, testing, utilities, drainage requirements and other incidentals
                     relative to the drawings and specifications set forth in this RFQ and within Attachments
                     „A‟, „B‟ and „C‟. Foundation depths below grade shall be as follows (Contractor shall
                     take into consideration in its proposals that uneven terrain may exist at some locations
                     and, although a base-price foundation may be ordered by MEMA, Contractor may
                     experience some sites where one or more portions of a foundation exceed the minimum;
                     in these cases, MEMA shall only pay for the base-price installation):
                         1. Base Foundation (pad) Depth below finish grade for new HUD Code
                             foundations shall be below removed organic material & loose soil or the depth
                             required by the regulating jurisdiction, whichever is ever more stringent
                         2. Base Foundation Depth below finish grade for “Chain-Wall” foundations shall
                             be twelve inches (12”) minimum below organic material & loose soil present or
                             the depth required by the regulating jurisdiction, whichever is ever more
                         3. Base Foundation Depth below undisturbed finish grade for “Wood-Piling”
                             foundations shall be as shown on attached plan set or the depth required by the
                             regulating jurisdiction, whichever ever more stringent
                         4. Base Foundation Depths for all proposed floodplain installations shall be
                             according to State and Local codes
                         5. In the event MEMA actually issues an order for deeper depths, MEMA and the
                             Contractor shall negotiate an adjusted price
                ii. Type of unit (1, 2 or 3 Bedroom Cottages specified), for transportation - Fixed-Fee per-
                     mile Pricing.
               iii. Elevation of unit, as determined by MEMA or required by floodplain regulations (this
                     variable is to be quoted including steps, utilities, and their elevation, etc.). This
                     variable addresses the height above the „Base-Price crawl-space‟ elevation in 8”
                     increments. Contractor shall perform all computations in writing, using manufacturer‟s

[Type text]
                     plans as well as measuring devices. MEMA‟s representative will then inform the COTR
                     of the average pier height required for unit leveling and/or in conformance with the
                     required Elevation Certificate and request the Work Order.
                         1. Elevation for the HUD Code installation shall be determined as the average
                              distance from the bottom of the below-grade footer pad to the bottom of the
                              metal I-Beam where each of the four outside corner piers will be located in
                              order to achieve the proper floor elevation.
                         2. Elevation for the “Chain-Wall” installation shall be determined as the average
                              distance from the bottom of the below-grade foundation wall to the bottom of the
                              lowest horizontal member of the Cottage at each of the four outside Cottage
                              corners will be located in order to achieve the proper floor elevation.
                              Contractor is reminded that the attached „Chain-Wall” plan set is engineered
                              for a sixteen inch 16” crawlspace (intended for an 18” sub-grade
                              crawlspace)and that the Contractor‟s base-price shall reflect same. An „add-on‟
                              alternate quote-item is provided an additional engineered proposal to bring the
                              foundation wall to an elevation allowing an 18” crawlspace area „at finished-
                         3. Elevation for the “Wood-Piling” installation shall be determined as the average
                              distance from the bottom of the lowest horizontal member of the Cottage at each
                              of the four outside corner where each of the four outside Cottage corners will be
                              located in order to achieve the proper floor elevation.
                         4. Elevations for all proposed floodplain installations shall be also determined
                              using benchmarks provided onsite by MEMA‟s surveying representatives for the
                              elevation certification process.
              iv.    The manufacturer's recommended designs (Attached to this RFP as „A‟, „B‟ & „C‟)
                     provided to MEMA, approved by the State Fire Marshal's office, includes notes stating
                     that if the developer would like to deviate from the recommended design that they are
                     allowed under certain conditions, which include but not limited to the following:
                         1. The alternate design must be sealed a Professional Engineer or Architect.
                         2. The alternate design must be based on the loads noted on the recommended
                         3. The alternate design must be in accordance with the state and local codes.
               v.    Contractor‟s invoice related to the elevation shall reflect the base quote plus each 8”
                     increment above that base and remaining few inches, if any; it is understood by MEMA
                     and the COTR that the invoice may reflect several inches above the order due to the fact
                     the prices quoted are fixed in 8” increments. These potential discrepancies may be
                     allowed and payable, following on-site verification of the elevation by MEMA‟s
                     representative, following construction.
              vi.    UFAS-compliant handicap ramp for base installations or elevated installations is
                     required as opposed to steps quoted in base price (one ramp per cottage where
              vii.   As skirting is to be part of the Base-Price installation on the HUD Code foundation, it
                     should be noted a quote item is to be shown as an alternate item. The purpose is that
                     should any skirting be ordered for Cottages elevated higher than the Base installation,
                     the Contractor shall invoice by the total square footage necessary to install variable
                     skirting heights per Cottage type. Waste skirting material shall not be used in this
                     calculation nor shall it be billable.

[Type text]
    a. The initial Notice to Proceed will authorize the Contractor to perform the work described in TASKs
       100, 200 and 500. Work orders for the remaining tasks shall be issued on a per-unit basis as funding
       allows; the quantities shown in the Summary of Work Tasks below are estimates only. Such
       numbers may be exceeded or they may be less. The Contractor shall issue Work Orders to conduct
       these tasks through internal processes with proper documentation, as required in other parts of this
    b. Upon signature by the COTR, or his/her duly authorized representative, each Work Order is
       considered fully executed, binding, and ready for implementation. Each Work Order will be
       forwarded promptly to the Contractor and shall conform to all terms and conditions of the contract.
       Each Work Order shall be numbered sequentially and shall contain the following information:
       (1) Site location (Jurisdiction – County/City).
       (2) Unit Address.
       (3) Unit Bar Code and MS property label.
       (4) Description of work to be completed.
       (5) Other information, as required.
    c. The Contractor shall be prepared to commence work immediately upon receipt of a Work Order.
    d. All work will be initiated through the issuance of Work Orders by the COTR.
    e. Performance under each Work Order is mandatory. All Work Orders are subject to the terms and
       conditions of this contract. In the event of a conflict between a Work Order and this contract, the
       contract shall take precedence.
    f. Work Orders may be issued by MEMA written telecommunications (via facsimile or electronic

Item Item Name                           Unit of Issue                      TYPE PROPOSED         TOTAL
 A    Transportation for 1 Bedroom Cottages                   Unit/Mile     *FFP
 B    Transportation for 2 Bedroom Cottages                   Unit/Mile     FFP
 C    Transportation for 3 Bedroom Cottages                   Unit/Mile     FFP
 D    Base Price at 18” crawlspace below metal I-Beam-        Unit/Each     FFP
      HUD Code 3285 Permanent Foundation – 1 BR,
      including utilities, steps and termite treatment
D-1   Base Price at 18” crawlspace below metal I-Beam,        Unit/Each
      concrete block-type Permanent Floodplain                              FFP
      Foundation, NEW installs to meet State & Local
      codes– 1 BR, including utilities, steps and termite
D-2   Add-On Price for Elevating new installs (concrete       Unit/per 8”   FFP
      block-type) Floodplain sets to meet State and
      Local codes) at crawl-space elevations higher than
      18” below metal I-Beam in 8” increments,
      including elevating utilities & steps – 1BR
D-3   Temporary to Permanent in-place conversions,            Unit/Each     FFP
      existing elevations – Floodplain Modification of
      HUD Code 3285 Permanent Foundation (properly
      utilizing concrete block) – 1BR, including utilities,
      steps and termite treatment
[Type text]
D-4   Add-On Price for Temporary to Permanent in-             Unit/per 8”   FFP
      place conversions, Elevating (HUD-Code or
      concrete block-type Floodplain sets) Cottages
      higher than the Base 18” crawlspace below metal
      I-Beam in 8” increments, including elevating
      utilities & steps – 1BR
 E    Base Price at 18” crawlspace below metal I-Beam-        Unit/Each     FFP
      HUD Code 3285 Permanent Foundation – 2 BR,
      including utilities, steps and termite treatment
E-1   Base Price at 18” crawlspace below metal I-Beam,        Unit/Each     FFP
      concrete block-type Permanent Floodplain
      Foundation, NEW installs to meet State & Local
      codes– 2 BR, including utilities, steps and termite
E-2   Add-On Price for Elevating new installs (concrete       Unit/per 8”   FFP
      block-type) Floodplain sets to meet State and
      Local codes) at crawl-space elevations higher than
      18” below metal I-Beam in 8” increments,
      including elevating utilities & steps – 2BR
E-3   Temporary to Permanent in-place conversions,            Unit/Each     FFP
      existing elevations – Floodplain Modification of
      HUD Code 3285 Permanent Foundation (properly
      utilizing concrete block) – 2BR, including utilities,
      steps and termite treatment
E-4   Add-On Price for Temporary to Permanent in-             Unit/per 8”   FFP
      place conversions, Elevating (HUD-Code or
      concrete block-type Floodplain sets) Cottages
      higher than the Base 18” crawlspace below metal
      I-Beam in 8” increments, including elevating
      utilities & steps – 2BR
 F    Base Price at 18” crawlspace below metal I-Beam-        Unit/Each     FFP
      HUD Code 3285 Permanent Foundation – 3 BR,
      including utilities, steps and termite treatment
F-1   Base Price at 18” crawlspace below metal I-Beam,        Unit/Each     FFP
      concrete block-type Permanent Floodplain
      Foundation, NEW installs to meet State & Local
      codes– 3 BR, including utilities, steps and termite
F-2   Add-On Price for Elevating new installs (concrete       Unit/per 8”   FFP
      block-type) Floodplain sets to meet State and
      Local codes) at crawl-space elevations higher than
      18” below metal I-Beam in 8” increments,
      including elevating utilities & steps – 3BR
F-3   Temporary to Permanent in-place conversions,            Unit/Each     FFP
      existing elevations – Floodplain Modification of
      HUD Code 3285 Permanent Foundation (properly
      utilizing concrete block) – 3BR, including utilities,
      steps and termite treatment
[Type text]
F-4   Add-On Price for Temporary to Permanent in-            Unit/per 8”   FFP
      place conversions, Elevating (HUD-Code or
      concrete block-type Floodplain sets) Cottages
      higher than the Base 18” crawlspace below metal
      I-Beam in 8” increments, including elevating
      utilities & steps – 3BR
 G    Temporary to Permanent in-place conversions – re-      Unit/Each     FFP
      installing sewer lines below grade
 H    Base Price at 16” crawlspace below Floor Joists        Unit/Each     FFP
      (Frame-Off) “Chain-Wall” Foundation – 1BR,
      including utilities, steps and termite treatment
H-1   Add-On Price for Base-Price “Chain-Wall”               Unit/Each     FFP
      Foundation for Floodplain-compliance, including
      utilities and other required factors – 1BR
H-2   Add-On Price for Elevating “Chain-Wall”                Unit/per 8”   FFP
      Floodplain-compliant foundation (Frame-Off)
      Cottages higher than the Base 16” crawlspace in 8”
      increments, including elevating utilities & steps –
H-3   Base Price at 16” crawlspace below Floor Joists        Unit/Each     FFP
      (Frame-Off) “Chain-Wall” Foundation – 2BR,
      including utilities, steps and termite treatment
H-4   Add-On Price for Base-Price “Chain-Wall”               Unit/Each     FFP
      Foundation for Floodplain-compliance, including
      utilities and other required factors – 2BR
H-5   Add-On Price for Elevating “Chain-Wall”                Unit/per 8”   FFP
      Floodplain-compliant foundation (Frame-Off)
      Cottages higher than the Base 16” crawlspace in 8”
      increments, including elevating utilities & steps –
H-6   Base Price at 16” crawlspace below Floor Joists        Unit/Each     FFP
      (Frame-Off) “Chain-Wall” Foundation – 3BR,
      including utilities, steps and termite treatment
H-7   Add-On Price for Base-Price “Chain-Wall”               Unit/Each     FFP
      Foundation for Floodplain-compliance, including
      utilities and other required factors – 3BR
H-8   Add-On Price for Elevating “Chain-Wall”                Unit/per 8”   FFP
      Floodplain-compliant foundation (Frame-Off)
      Cottages higher than the Base 16” crawlspace in 8”
      increments, including elevating utilities & steps –
 I    Base Price at 18” crawlspace below Floor Joists        Unit/Each     FFP
      (Frame-Off) “Wood Piling” Foundation – 1BR,
      including utilities, steps and termite treatment
I-1   Add-On Price for Base-Price “Wood-Piling”              Unit/Each     FFP
      Foundation for full Floodplain-compliance,
      including utilities and other required factors – 1BR
I-2   Add-On Price for Elevating “Wood Piling”               Unit/per 8”   FFP
[Type text]
      Floodplain-compliant foundation (Frame-Off)
      Cottages higher than the Base 18” crawlspace in 8”
      increments, including elevating utilities & steps –
I-3   Base Price at 18” crawlspace below Floor Joists        Unit/Each      FFP
      (Frame-Off) “Wood Piling” Foundation – 2BR,
      including utilities, steps and termite treatment
I-4   Add-On Price for Base-Price “Wood-Piling”              Unit/Each      FFP
      Foundation for full Floodplain-compliance,
      including utilities and other required factors – 2BR
I-5   Add-On Price for Elevating “Wood Piling”               Unit/per 8”    FFP
      Floodplain-compliant foundation (Frame-Off)
      Cottages higher than the Base 18” crawlspace in 8”
      increments, including elevating utilities & steps –
I-6   Base Price at 18” crawlspace below Floor Joists        Unit/Each      FFP
      (Frame-Off) “Wood Piling” Foundation – 3BR,
      including utilities, steps and termite treatment
I-7   Add-On Price for Base-Price “Wood-Piling”              Unit/Each      FFP
      Foundation for full Floodplain-compliance,
      including utilities and other required factors – 3BR
I-8   Add-On Price for Elevating “Wood Piling”               Unit/per 8”    FFP
      Floodplain-compliant foundation (Frame-Off)
      Cottages higher than the Base 18” crawlspace in 8”
      increments, including elevating utilities & steps –
 J     This Line Intentionally Left Blank
 K    Add-on Price for UFAS-Compliant Handicap               Unit/Each      FFP
      Ramps, Base Price at base-price crawlspace height
      specified (Deduct steps from base)
 L    Add-on Price for elevating the UFAS-Compliant          Unit/per 8”    FFP
      Handicap Ramps priced in quote item „K‟ higher
      than the specified crawlspace height in 8”
 M    Add-on Price for installation of Vinyl Skirting –      Unit/per s/f   FFP
 N    Add-on Price for installation of Vinyl Skirting –      Unit/per s/f   FFP
 N    Add-on Price for installation of Vinyl Skirting –      Unit/per s/f   FFP
 O    Add-on Price for installation of Wooden Lattice        Unit/per s/f   FFP
      Skirting – 1BR
 P    Add-on Price for installation of Wooden Lattice        Unit/per s/f   FFP
      Skirting – 2BR
 Q    Add-on Price for installation of Wooden Lattice        Unit/per s/f   FFP
      Skirting – 3BR
 R    Transition Site Operation, Security and                Unit/Month     FFP
[Type text]
 S         Unit Rehabilitation Pricing Proposals – Per Section    Unit/Each,          FFP
           8g.(5), PROVIDE separate proposal attached to          Foot, Square        See
                                                                  Foot, Yard, etc.
           this form itemizing rehabilitation components &                            Sec.
           individual unit descriptions                                               8g(5)
 T         Prices in units of cubic yards placed or               Unit/C/Y            FFP
           „rearranged‟ or removed during the new site
           preparation process.
 U         This Line Intentionally Left Blank
 V         This Line Intentionally Left Blank
 W         This Line Intentionally Left Blank
 X         This Line Intentionally Left Blank
 Y         Additional 4” Sewer Line Installation past five-feet   Unit/Foot           FFP
 Z         Additional Water Line Installation past five-feet      Unit/Foot           FFP
Z-1        Additional Electrical Line Installation past five-     Unit/Foot           FFP
           feet (5‟)
      g.    *FFP:       Fixed       Fee       Price;     s/f:       Square           Foot;    cy:   Cubic   Yar

[Type text]
    a. MEMA reserves the right to issue additional orders for continued services within
       the scope of the contract.
    b. The Maximum amount is the amount reached when funding is anticipated to be
       no longer available for the specific Task.

    a. MEMA may exercise any or all parts or portions of this SOW.
    b. The period of performance for this SOW will begin on the date of contract award
       and conclude as dictated by the availability of funds or units, or sooner on notice
       given by MEMA. This POP may be exceeded with the written notification
       authorization of MEMA and the written consent and agreement of both parties.
    c. During the last 30 calendar days of the Contractor‟s performance (or as required
       by MEMA), the Contractor shall be responsible for participating and supporting
       the orderly transfer of responsibility for work, records, furnished parts,
       equipment, supplies, and materials to the COTR and any Contractor so identified
       by the COTR.
    d. The Contractor shall deliver to the COTR for government approval a Phase-Out
       Plan within the last 45 calendar days prior to end of the POP or sooner if MEMA
       requests it in writing
    e. The Phase-Out Plan shall establish cost-effective mechanisms to ensure the
       smooth and orderly transition of activities, including the orderly and organized
       transfer of records and data.
    f. The Phase-Out Plan shall address: how ongoing work will be maintained and
       handed-over to MEMA.

    a. At a minimum, all work activities shall be included in the Contractor‟s Daily and
       Weekly Summary or Report, as defined by the COTR and MAHPP procedural
       and mission requirements.
    b. The reports are considered part of the Contractor‟s program management and
       project-management services. The Contractor shall provide the COTR daily and
       weekly status reports (in writing) detailing all contract activities. The Contractor
       shall provide the report in the format identified by the COTR. The Contractor
       report shall also address other information, as identified by the COTR.
       (1) The Contractor shall be prepared to meet with and brief MEMA
            management, as required by the COTR.
       (2) The Contractor shall provide a cumulative progress report to the COTR.
            The Contractor must design the report consistent with COTR requirements
            which will be explained and addressed at the „Kick-off‟ meeting. At a
            minimum, the cumulative report shall show the projected work status
            compared to the actual work completed.
(3) The Contractor shall provide five hard copies with soft copies (via CD-
    ROM) and/or electronic mail of the final report, design, and all final
    project-specific required deliverables to the COTR within 10 days
    following the close of the contract.
    (a) The Contractor shall provide the COTR a final Summary of
         Requirements. This document shall not exceed 15 pages (including the
         Table of Contents and index pages).
    (b) The soft copies shall include all Contractor-supportive material to
         include (but not be limited to) research and a chronology of events,
         track changes, and a comment spreadsheet. The soft copy shall also
         contain PDF and Microsoft Word versions of the final Summary of
         Requirement. (Note: MEMA may use and distribute this material to
         others. This may include federal agencies, MEMA partners, and other
         Contractors, etc., as determined by MEMA. The Contractor shall not
         release any of the materials or other associated documents without the
         consent of MEMA‟s Executive Director or his/her appropriate
         (1) The hard copies shall be of professional, executive-level quality.
         (2) All source material must be appropriately cited.
    (c) For each invoice period, the Contractor shall provide financial reports
         comprised of: a hard copy of the invoice; backup spreadsheets that
         include the individual Work Orders broken down by TASK category
         and all supporting backup documentation, included, but not limited to
         materials & sub-contractor invoicing, timesheets, transport vehicle
         odometer readings, etc., or as required by the COTR (to include copies
         of completed Work Orders). The Contractor shall provide financial
         reports in the following format(s):
         (1) All spreadsheets shall identify individual work orders by TASK
              and shall be forwarded as Excel files.
         (2) All backup documentation related to individual work orders shall
              be scanned in and forwarded as individual PDF files.
         (3) The COTR has the right to add to or modify the procedures
              above, as required for facilitating the invoicing process.