Associations

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					                              Associations
 Clubs, Associations and other non-profit making organization do not
 have trading and profit and loss accounts drawn up for them, as
 their main purpose is not trading or profit making. They are run so
 that members can do things such as play football or chess.
 the kind of final account prepared by these organizations are either
 receipts and payments or income and expenditure accounts.
 receipts and payments.
 receipts and payments accounts are summary of the cash book for
 the period
 income and expenditure accounts.
 When assets are owned, and there are liabilities, the receipts and
 payments accounts is not a good way of drawing up final accounts.
 Other than the cash received and paid out, it shows only the cash
 balances . the other assets and liabilities are not shown at all. What
 is required is :
              1. a balance sheet, and
              2. an account showing whether the association's capital
                 has increased
 In a profit-making firm, 2 would be a trading and profit and loss
 account. In a non-profit organization, 2 would be an income and
 expenditure account.
 An income and expenditure account follows the same rules as
 trading and profit and loss accounts. The only differences are the
 terms used. A comparison now follows:
Profit making firm                 Non-profit organization
A trading and profit and loss      Income and expenditure accounts.
account
Net profit                         Surplus of income over expenditure
Net loss                           Excess of expenditure over income
 Accumulated fund
 A sole ore a partnership would have capital account. A non-profit
 making organization would instead have accumulated fund. It is
 effect the same as a capital account, as it is the difference between
 assets and liabilities.
 In sole trader or partnership
 Capital + liabilities = assets
 liabilities+ Accumulated fund = assets
outstanding subscription
so far we have treated subscriptions owing as being an asset.
However, any treasurer of club would tell you, most subscriptions
that have been owing for along time are
Donations
any donations received are usually shown as in come in the year
that they are received. It is transferred to the credit of income and
expense account



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entrance fees
new member often have to pay an entrance fee in the year that
they join, in addition to the membership fee for that year. entrance
fees are normally included as income in the year that they are
received. It is transferred to the credit of income and expense
account
subscription
subscription, in an ordinary course, is a regular revenue receipt. It
is transferred to the credit of income and expense account
New items
Accumulated fund : A form of capital account for non-profit making
organization
 income and expenditure accounts an account for non-profit making
organization to find the surplus or loss made during a period
Receipts and payments.
Receipts and payments accounts : a summary of the cash book of a
non-profit making organization
Main point to remember
   1. a receipt and payments account dose not show full financial
      position of an organization, except for one where they only
      asset is cash.
   2. income and expenditure account is drawn up to show either
      the surplus of income over expenditure or the excess of
      expenditure over income. These are the same as 'profit' or
      'lose, in a profit-base organization.
   3. Accumulated fund is basically the same as a capital account.
   4. Although the main object of the organization is non-profit
      making, certain activities may be run at a profit ( or may lose
      money ) in order to help finance the main objects.
   5. in an examination you should treat subscription owing at the
      end of a period in the same way as debtors, unless told
      otherwise
   6. Donation are usually treated as income in the period in which
      they are received
   7. entrance fees are usually treated as income in the year in
      which they are received
   8. the treatment of life membership fees is purely at the
      discretion of the organization
1/1 the association received in cash20000 NIS donation from Ali
2/1 company deposited 19000 NIS in bank of Palestine
More than 1000NIS must not be kept in the society's hand (cash)
The society must open an account or more in the bank
3/1 subscriptions paid by Khaled member amounted to 50NIS
4/1subscriptions paid by Salem member amounted to 50NIS
5/1 the company bought furniture from supplier Al nour at 3000
NIS including vat, invoice number 195 and the invoice paid in
cheque no. due date 7/1


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7/1the bank of Palestine deducted the cheque no.97 from current
account
9/1the association paid the telephone expense invoice no 434 to
Etisalat company by cash 367 NIS, price included VAT
10/1 the association paid the rent expense of 4000NIS by cheque
no. 45 due date 13/1
record closing entry by electronic way
     set up surplus account
     choose accounting menu
     from report choose "balance sheet", select accounts tab folder
     in field profit and loss account type surplus account number
     click "closing accounting period" button
     Asseal show the message "A new accounting dated will be
      created"




 open a new group with copy a chart of accounts by
electronic way from previous year to a new year
       Set up a new group until Asseal display the window titled
        "new group and select the option " A group from a existing
        group", then click continue




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       Asseal will display the window tiled "select group to copy
        from"
         Move to group you want copy a chart of account from
           and stand on it , to continue setting up your company
           select the " continue " button or press " enter "
       Asseal display the company properties group window,
        modify the accounting period , to continue setting up your
        company select the "continue" button or press "enter"
record opening accounting entry and stock opening
storage transaction by electronic way
       click the utilities menu at the top window
       from the pull-down window select " copy accounts and
        items from other groups "
       Asseal will display warning message click " continue "
       Asseal will display the window titled " copy accounts and
        items from other groups "
       Click " select" button, and choose the group related the
        previous year and click " select
       Then click the option " copy account" then click the option
        " create a journal to copy acc. Balance"
       To record stock opening storage transaction in electronic
        way click copy items from " copy accounts and items from
        other groups " window , Then click the option " copy
        Items" then click the option " create a transaction to copy
        items Balance".
       Click the button "continue"




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posted:9/13/2011
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