EMERGENCY RESPONSE PLAN
PSYCHOLOGY DEPARTMENT
Stanford University
Last revised 6/2007
Emergency Response Plan Psychology Department Stanford University
INDEX
INDEX...................................................................................................................................................................................2 INTRODUCTION...............................................................................................................................................................3 EMERGENCY CONTACT INFORMATION...............................................................................................................4 Communication .................................................................................................................................................................4 Phone Numbers .................................................................................................................................................................4 Information ........................................................................................................................................................................5 SUPPLY LOCATIONS ......................................................................................................................................................7 PREVENTION ....................................................................................................................................................................8 Fire Prevention ..................................................................................................................................................................8 Laboratory Safety & Preparedness ..................................................................................................................................8 Before a Power Emergency ..............................................................................................................................................8 Earthquake Preparedness..................................................................................................................................................9 EMERGENCY RESPONSE ACTIONS .......................................................................................................................10 Accident...........................................................................................................................................................................10 Fire ...................................................................................................................................................................................10 Hazmat Spill ....................................................................................................................................................................10 Power Outage ..................................................................................................................................................................11 Earthquake.......................................................................................................................................................................11 Bomb Threat....................................................................................................................................................................12 EVACUATION..................................................................................................................................................................13 Evacuation Procedures....................................................................................................................................................13 How to assist people with disabilities during an Evacuation .............................................................................13 Evacuation Routes ..........................................................................................................................................................14 EAP .............................................................................................................................................................................14 Lower Level ...............................................................................................................................................................15 First Floor ..................................................................................................................................................................16 Second Floor ..............................................................................................................................................................17 Third Floor.................................................................................................................................................................18 Fourth Floor ..............................................................................................................................................................19 Fifth Floor ..................................................................................................................................................................20 EMERGENCY ORGANIZATION TEAM ROSTERS ..............................................................................................21 DEPARTMENT EMERGENCY MESSAGE ..............................................................................................................22 DEPARTMENT EMERGENCY STATUS...................................................................................................................23 EMERGENCY EVACUATION SIGN-IN SHEET.....................................................................................................24
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Emergency Response Plan Psychology Department Stanford University
INTRODUCTION
Scope of the Plan: The Department of Psychology Emergency Response Plan is used to respond to internal disasters, and/or disruption of services, earthquakes or specific emergency situations. The Plan gives guidance for the following emergency situations: • • • • • • • Earthquakes Fires or Explosions Hazardous Material Releases Extended Power or Utility Outages Floods Bomb Threats Mass Casualty Events
Emergencies are classified by level in the Campus Emergency Plan* as follows: Level 1- A minor, localized department or building incident. Level 2- A major emergency that disrupts sizeable portions of the campus community. Level 3- A disaster involving the entire campus and surrounding community.
Campus Emergency Plan and other plans can be found online at http://www.stanford.edu/dept/EHS/prod/general/erprep/plans/
*The
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EMERGENCY CONTACT INFORMATION
Communication
• • • In an emergency situation communication becomes vital. Keep communication accurate, timely, and concise. Assign one telephone for emergency use.
Provide the following information to the safety coordinator, department representative, or emergency personnel: • • • • The type of emergency If there are victims The location of the emergency Your name, location, and phone number
Stay on the phone until the Operator ends the call. During a major emergency or disaster, use the provided Department Emergency Fax Form to: • Update your Dean or Vice President’s SOC • To send emergency reports to EOC • or to send instructions to your organization’s divisions
Phone Numbers
In case of an Emergence: Report the emergency to the proper personnel. Call 9-911 to report the emergency, or pull the nearest fire alarm. If telephones are not functioning, send someone to the main office area. Provide emergency personnel with the location and the nature of the emergency. Police, Fire, Ambulance Payphone Medical Center Hazmat Incident Facilities Operations Housing Facilities & Services Medical Center Engineering & Maintenance 9-911 911 286 5-9999 3-2281 5-9854 3-5555
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Emergency Assembly Point (EAP) Emergency Response Team Emergency Recovery Team Department Emergency Headquarters Bldg./Rm. Phone
Grass Area in the oval 723-2406 725-2400 (Recording) 725-2400 (Recording)
Building 420-101 (650) 725-2405 Fax (650) 725-5699
Satellite Operations Center (SOC) Bldg./Rm. Phone Dean/VP Office Bldg./Rm. Phone Building 1- Main Quad (650) 723-2275 Fax (650) 723-3235 Building 01 Room 112 (650) 725-8275 Fax (650) 723-3235
Emergency Operations Center (EOC) Bldg./Rm. Faculty Club
Information
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For information: Contact: SU Campus Student Info Hospital Information School of Humanities and Science Hotline Department hotline Go to: Stanford Homepage http://www.stanford.edu Listen to: KZSU (90.1 FM) for Stanford emergency bulletins community Emergency Alert Systems* radio stations KCBS 740 AM KGO 810 AM *formerly known as the Emergency Broadcast System Follow televised reports
PLEASE: DO NOT CALL 9-911 or Stanford Public Safety to get information. These lines are only for reporting life safety emergencies.
5-5555 7-9000 8-8888 5-2555 5-2400
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SUPPLY LOCATIONS
Department Emergency Supply Locations Room First Aid Kit(s): H&S Committee Members 302 450 332 062 Administration offices on each floor 120 179 214 242 318 384 418 340 488 522 Communications Equipment: Radios (6) Herb Clark Jeff Wine Peter Smith Harry Bahlman
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PREVENTION
The following tips can prevent emergencies from happening in your department, and will certainly mitigate their effects when they do occur.
Fire Prevention
• • • • • • • Know the location of alarm stations and extinguishers. Know how to use them Leave fire doors closed at all times Clear obstructed corridors, aisles and room exits Use only grounded electrical plugs Limit use of extension cords and multiple outlets Do not use mechanical rooms or utility rooms for storage Do not smoke in University buildings
Laboratory Safety & Preparedness
• • • • • • • • • • • •
•
Maintain a clean work environment Post lab safety work rules, train all personnel Inventory and label chemicals. Do not purchase excess quantities of chemicals Segregate incompatible chemicals. Keep flammables in flammable storage cabinets Keep copies of Material Safety Data Sheets: http://stanford.edu/dept/EHS/prod/MSDS Back up cultures and data off-site Investigate emergency power options Install seismic restraints on chemical storage shelves. Latch cabinet doors Anchor equipment, animal containers, and furniture. Avoid high storage of heavy items Chain compressed gas cylinders at 1/3 and 2/3 points Do not store hazardous materials on mobile carts Dispose of chemical waste properly: Call EH&S Chemical Waste Help Line at 5-7520
Before a Power Emergency
• • • • • Identify and prioritize vital power-dependent functions, operations, and equipment Determine whether you have emergency power outlets (red) in your area. Plan to use them for priority functions only Determine if there is emergency lighting in your area. Keep flashlights available in all work areas Do not overload power strips. Extension cords are for emergency use only Keep offsite duplicates of critical data and cultures
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Earthquake Preparedness
• • • • • • Know how and where to take cover during a quake Anchor bookcases, cabinets, and files over 42”. Do not stack furniture Move tall furniture away from exits. Do not use tall furniture as room dividers Secure computers, equipment, and display cases. Store heavy items at floor level Back-up data and sensitive information, store duplicates off-site
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EMERGENCY RESPONSE ACTIONS
The following are basic instructions for various emergency incidents:
Accident
Call 9-911 for help. Medical Center-Call 286. Notify Supervisor, Department Chair Administer first aid if you are trained to do so Do not attempt to move a seriously injured person
Fire
Call 9-911. Medical Center-Call 286. Activate nearest alarm Notify Supervisor and staff Feel doors for heat If cool, exit carefully If hot, do not open the door. Stay where you are If you see smoke, crouch near floor as you exit If you see fire, confine it by closing doors and windows Use extinguishers on small fires only if safe to do so Pull the pin in the handle Aim at the base of the fire Squeeze nozzle, sweep back and forth Evacuate DOWNSTAIRS if above first floor Go upstairs or to roof as last resort only Never use an elevator during a fire evacuation Go to the Emergency Assembly Point (EAP)
Hazmat Spill
MINOR release in the lab Follow lab eyewash, rinse or shower procedures Vacate persons in immediate area if necessary Clean spill if you have suitable training Wear protective equipment Use appropriate kit to contain, neutralize and absorb Collect, containerize, and label waste Call 5-7520 (EH&S ) for chemical waste pick-up MAJOR release in the department Call 5-9999 (24-hr. EH&S emergency number) Medical Center-Call 286
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Report your name, location, phone number, the material spilled, possible injuries Assist injured persons. Isolate contaminated persons Avoid contamination or chemical exposure Close doors or control access to spill site Alert Supervisor, Department Chair Communicate critical spill information to responders Follow evacuation instructions precisely
Power Outage
Assess the extent of the outage in your area Report the outage to Facilities Work Control 3-2281 To obtain information about a prolonged outage, call Stanford Emergency Information Hotline 5-5555 Student Emergency Information Hotline 7-9000 Hospital Emergency Information Hotline 8-8888 School of Medicine Information Hotline 3-SAFE Help co-workers in darkened work areas move to safe locations If practical, secure current experimental work, then move it to a safe location. If you move chemicals on carts between floors, get assistance. Hazardous spills are a significant risk during transport. Keep lab refrigerators or freezers closed throughout the outage. Unplug personal computers, non-essential electrical equipment and appliances Open windows for additional light and ventilation If you are asked to evacuate your building, secure any hazardous materials work and leave the building Release of personnel by the department executive after an extended outage is determined
Earthquake
Take cover immediately, direct others around you Under a desk, table, or chair Between seating rows in lecture halls Against a corridor wall (cover head and neck) Outdoors--in open area, away from buildings Be alert for aftershocks, avoid potential falling hazards MINOR QUAKE (brief rolling motion) Restore calm. Examine your area for damage Report damage/hazardous materials releases Review safety procedures and kits Await instructions, evacuations are unlikely
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MAJOR QUAKE (violent shaking) Restore calm. Assist others Report injuries to 9-911 Report damage to Department head Evacuate carefully, be alert for aftershocks Take emergency supplies Do not use elevators Meet at Emergency Assembly Point (EAP) Do not enter buildings until they are examined Report status to Emergency Operations Center (EOC) Await instructions, be patient, help others
Bomb Threat
Take all bomb threats seriously Call 9-911 immediately Notify your Supervisor Notify other building occupants Pull Fire Alarm Public Safety Officers will be dispatched to your location. Follow their instructions precisely. You may be evacuated from your work area, your floor, or from the building. If there is a building evacuation, take your belongings and go directly to the Emergency Assembly Point (EAP).* Be patient and wait for further instructions. If you receive a telephoned bomb threat --- Try to stay calm. Listen carefully to get information from the caller, such as • The caller’s gender, age, unique speech attributes, and any background noises that might be clues to the caller’s location. • Clues about where the devise is, when it is set to go off, what it looks like, why it was placed. If the threat message was delivered --- describe the messenger or any other suspicious persons in the area to the 9-911 Operator. If you receive a suspicious package in the mail, or observe an abandoned box, backpack, etc. --- move away from the area and advise others nearby to do the same. Report situation details to the 9-911 Operator. For more information contact either Department of Public Safety – Special Services, 725-2140 Environmental Health & Safety – Emergency Preparedness, 725-1409 *Know where your EAP is before an emergency occurs. EAP locations for all campus buildings are found at http://www.stanford.edu/dept/EHS/
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EVACUATION Evacuation Procedures
Familiarize yourself with the evacuation routes listed on the posters located by each floor exit. Do not attempt to use the elevators. Exit the FRONT of the building, watching for falling glass, and other objects as you exit the building. Proceed to the Emergency Assembly Point (EAP), located near the front sidewalk. NOTE: Balconies are potentially hazardous. DO NOT exit via balconies or under balconies unless all other exists are blocked. If all exits are blocked, stay calm. Try to go to the safest area on your floor and wait for rescue. • • • • • • Check offices, classrooms, labs, restrooms Turn equipment off, if possible Take emergency supplies and staff rosters, if possible Keep exiting groups together Account for personnel
WAIT AT THE EAP FOR FURTHER INSTRUCTIONS Do not leave the EAP until instructed to do so by department representative or appropriate emergency personnel.
How to assist people with disabilities during an Evacuation
To alert visually impaired persons Announce the type of emergency Offer your arm for guidance Tell person where you are going, obstacles you encounter When you reach safety, ask if further help is needed To alert people with hearing limitations Turn lights on/off to gain person's attention, or
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Indicate directions with gestures, or Write a note with evacuation directions To evacuate people using crutches, cranes, or walkers Evacuate these individuals as injured persons Assist and accompany to evacuation site if possible, or Use a sturdy chair (or one with wheels) to move person, or Help carry individual to safety To evacuate wheel chair users Non-ambulatory persons' needs and preferences vary Individuals at ground floor locations may exit without help Others have minimal ability to move--lifting may be dangerous Some non-ambulatory persons have respiratory complications Remove them from smoke and vapors immediately Wheelchair users with electrical respirators get priority assistance Most wheelchairs are too heavy to take down stairs Consult with person to determine best carry options Reunite person with the chair as soon as it safe to do so
Evacuation Routes
Emergency Assembly Point
This department’s Emergency Assembly Point (EAP) is grass area in the oval.
EAP
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Lower Level
– exit (5) -- fire extinguisher (4)
-- fire alarm (7)
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First Floor
– exit (5) -- fire extinguisher (3)
-- fire alarm (4)
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Second Floor
– exit (2) -- fire extinguisher (3)
-- fire alarm (2)
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Third Floor
– exit (2) -- fire extinguisher (3)
-- fire alarm (3)
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Fourth Floor
– exit (2)
-- fire extinguisher (3)
-- fire alarm (2)
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Fifth Floor
– exit (2)
-- fire extinguisher (3)
-- fire alarm (2)
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EMERGENCY ORGANIZATION TEAM ROSTERS
(SEND A COPY TO YOUR DEAN OR VICE PRESIDENT)
form last revised on 6/2007
EMERGENCY RESPONSE TEAM Quad,Bldg,Rm. Office Phone Brian Wandell
(Department Chair)
Home Phone (650) 325-4813
(650) 315-7672
01-420-484 01-420-062
(650) 725-2466 (650) 723-2406
Harry Bahlman_____________
(Emergency Coordinator)
(650) 949-1363 (650) 354-6488
(pager)
(Team Members)
_Peter Smith _______________ _Jeffrey Wine ____________
01-420-334 01-420-450 01-420- 302 01-420-519 01-420-108
(650) 725-2438 (650) 725-2462 (650) 725-2435 (650) 725-2468 (650) 725-2404
(650) 965-9739 (650) 328-7787 (650) 493-1907 (408) 945-8687 (650) 712-0699 Home Phone (650) 325-4813
(650) 315-7672
_Herb Clark_______ _Mauri Krouse _____________ _Priscilla Fiden _____________
EMERGENCY RECOVERY TEAM Quad,Bldg,Rm. Office Phone Brian Wandell
(Department Chair)
01-420-484 01-420-062
(650) 725-2466 (650) 723-2406
Harry Bahlman_____________
(Emergency Coordinator)
(650) 949-1363 (650) 354-6488
(pager)
(Team Members)
_Peter Smith _______________ _Jeffrey Wine _Herb Clark ____________ _______
420-334 420-450 420-302 420-519 420-108
(650) 725-2438 (650) 725-2462 (650) 725-2435 (650) 725-2468 (650) 725-2404
(650) 965-9739 (650) 328-7787 (650) 565-8239 (408) 945-8687 (650) 712-0699
_Mauri Krouse _____________ _Priscilla Fiden ____________
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Stanford University
DEPARTMENT EMERGENCY MESSAGE
DATE TIME _________________ _________________ (a.m. / p.m.) # of PAGES IN THIS REPORT ___________
TO:
SATELLITE EMERGENCY OPERATIONS CENTER FAX: (650) 723-3235 PH: (650) 725-8275 _________________________________Name/ Title _________________________________Dept/ Bldg FAX: (650) 725-5699 PH: (650) 725-2405
FROM:
------DEPARTMENT’S EMERGENCY MESSAGE----_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________
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DEPARTMENT EMERGENCY STATUS
DATE___________________ TIME ___________________ (a.m. / p.m.) TO:
# PAGES IN THIS REPORT ______
___________________________________ (Dean/Vice President/Vice Provost) ___________________________________ SOC site FAX: (650) 723-3235 Ph: (650) 725-8275
FROM: _____________________________ (Department Head) ____________________________________Dept/Bldg FAX: (650) 725-5699 Ph: (650) 725-2405
CURRENT OPERATIONAL SITUATION
Immediate facility and space needs
__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ ___________
Urgent equipment requirements to become operational
__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ ______________________
Critical personnel issues
__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ ______________________
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EMERGENCY EVACUATION SIGN-IN SHEET
(Use this form to account for personnel at the EAP when a roster is not available) Building ___________________________ Department/Chair _______________________
PLEASE PRINT Your Name (SS# or SU ID#)
________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________ ________________________________________
School or Department
______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________
Student/Faculty/ Staff/ Other
______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________ ______________
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