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APPLICATION FOR SURE START GRANT FUNDING

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APPLICATION FOR SURE START GRANT FUNDING Powered By Docstoc
					          Sure Start Grant Funding

               Application Form for

             New Childcare Places

This Application Form should be read in conjunction with
the New Childcare Places Application Guidance Notes.

This Application Form includes the following sections.

  1. APPLICANTS DETAILS
  2. BACKGROUND DETAILS TO SUPPORT THE FUNDING
     APPLICATION
  3. BUSINESS PLAN TEMPLATE
  4. CASHFLOW FORECAST TEMPLATE

Please complete all sections when submitting an
application form for funding.

Electronic copies can be requested from;
The Milton Keynes Childcare Team
Galley Hill Education Centre
Galley Hill
Stony Stratford
Milton Keynes
MK11 1PA

Tel: Childcare Team Administrator 01908 253533
Email: growchildcare@milton-keynes.gov.uk
                       APPLICATION FORM
                      Sure Start Grant Funding
                       New Childcare Places
                              2011/12
1. APPLICANTS DETAILS
Name of Organisation:

Please tick the best description of your childcare provision:
Day Nursery       Pre-school        Out-of-School       Childminder            Childcare
                                                                             on Domestic


How many and what age groups do you currently cater for and/or plan to cater for?
If this is an extension to your childcare provision, please tell us how many children in each
age range you currently have capacity for and how many additional spaces you can create.
If you are a new provider complete only the New Places Column.
Childminders please include your own children in the ‘Current Places’ column.

             Age                   Current (Registered)                New Places
                                         Places
 0-2
 3-4
 5-7
 8-11
 12-14
 15-16
 TOTAL
Main contact for application:


Address:



Position:


Contact telephone number:



What is the legal status of your business/organisation? (i.e Limited Company,
Partnership (please indicate how many partners) Sole Trader
If a Company, please provide your company Registration Number:


If a Company, please provide contact details of the Managing Director/Owner


Does a Voluntary Committee manage your organisation?


If a Voluntary Committee manages your organisation please provide a copy of your
Constitution and contact details of your Chair and Treasurer.

                  CHAIR                                    TREASURER

 Name:                                       Name:

 Address:                                    Address:




 Telephone:                                  Telephone:


Is your organisation a registered charity? If so please state registered charity
number:

CHILDCARE LOCATED WITHIN A SCHOOL:-
If your application is for childcare located within a school, please provide written
confirmation from the Head Teacher and Governors that they fully support your
application.




OUT OF SCHOOL CARE
If you are an out-of-school care provider or childminder, please provide details of
schools that you will collect children from:




When sending in your completed application form, please provide your most recent
annual accounts, as well as the last 3 months bank statements.
CHILDMINDERS – Please tick as appropriate:

     I am currently undertaking the ICP (Introduction to Childminding Practice)

     I have booked onto the ICP (Introduction to Childminding Practice) and the

     start date is as follows:

     I have completed my ICP (Introduction to Childminding Practice)

ALL APPLICANTS PLEASE PROVIDE TWO REFERENCES

Reference 1                               Reference 2
2. BACKGROUND DETAILS TO SUPPORT FUNDING APPLICATION


a) How much funding are you applying for?___________________________________

b) How many New Childcare Places will you be creating? _______________________

c) Please describe why you need to apply for this grant. Please explain how you will ensure future
viability. (Please note that funding is only available where future viability is predicted)




d) Please give a detailed description on what the funding will be spent on.
Please include the amount of funding that you are requesting in the cashflow forecast under Pre-
opening receipts - Funding Grants/Donations (Grey shaded area)
e) Please provide details of market research that you have carried out that shows the need for new
childcare places in the area that you (propose) to operate in. This should include your own
research regarding existing demand and supply in the area and the identified gaps in provision.




f) Have you applied for any other grant funding? If so, please state how much and from where.
3. BUSINESS PLAN TEMPLATE
Please complete this Business Plan Template, giving consideration to the example questions
that have been included under each heading. The questions are examples only and are not
exhaustive - additional information can be included.


Please provide evidence that you have conducted extensive research to ensure that there
is an identified need and adequate demand to ensure that your business will be
sustainable.


SECTION 1 – EXECUTIVE SUMMARY
Executive Summary– Provide a summary of the business plan. This should include the
highlights, main objectives, key points and features.




SECTION 2 – MISSION STATEMENT, AIMS AND OBJECTIVES
Mission Statement- Provide details of the main aim of your business, what you are trying to
achieve, your values and the overall direction that you are following.



Aims and Objectives– What is your business looking to achieve? What are the specific aims
and objectives of your business?



SECTION 3 – OVERVIEW OF YOUR BUSINESS
Background/History– Provide an overview of your business, the background, its history, who
owns/runs it, the legal status, when it started and where it is located, etc.




SECTION 4 – THE SERVICE
The Service- Describe the childcare service that you (will) offer, numbers and ages of
registered children, staff to child ratios, opening times, numbers of rooms, what makes your
service unique and if you are developing the service - how it will be developed, etc.
SECTION 5 – OPERATIONAL DETAILS
Operational Details – Describe how you (will) operate, details of your premises, location,
equipment, suppliers, etc. Are there any health and safety implications? Do you need to
transport children? If so, how will you do this?



SECTION 6 – QUALITY
Quality - How do (will) you ensure quality of service? Describe the steps that you (will) take to
ensure that you offer good quality provision and how you would measure the effectiveness of
these steps.
N.B. For early years provisions you should identify how you will meet the four themes of the Early Years
Foundation Stage and how you will ensure children make their maximum progress.




Policies and Procedures - Identify how you (will) meet the requirements of the Statutory
Framework of the Early Years Foundation Stage, (please include details of your polices and
procedures)




Equal Opportunity / Inclusion- How do (will) you implement and monitor Equal
Opportunities? How do (will) you demonstrate inclusive practice within your setting?
SECTION 7 - MANAGEMENT
Structure – Provide details of how your business is managed, number of staff, management
and staffing structure and how it ensures the best outcomes for children in a financially
sustainable manner which is compliant with Ofsted requirements




BREAKDOWN OF ALL POSTS – Provide a breakdown of all posts

    Job Title       Number of          Hourly rate       Hours per         Number of          Total Pay
                   staff with this       of pay            week             weeks
                     Job Title




SECTION 8 – TRAINING, DEVELOPMENT AND QUALIFICATIONS
What are (will be) the qualifications/experience of your staff? What qualifications do (will) you
expect them to have? What training has been undertaken and what is planned for the future?
(Have you given consideration to the costs of training, qualifications and CRB checks? Please ensure these are
included in your cash flow projection and income and expenditure statement).
SECTION 9 – MARKET RESEARCH
Market Research – Thorough market research is vital in ensuring that businesses are viable
in the future. Provide details and evidence of market research conducted covering the
following areas Customers, Other Childcare Providers and the Local and National Market
You may wish to refer to the Childcare Sufficiency Assessment for information and guidance to assist
you in this respect. http://www.milton-keynes.gov.uk/childcare/DisplayArticle.asp?ID=65803

– See Below: -
Customers - Who are your customers? Where do they live? How many of them? What are
their needs and how will your service, meet those needs? How do (will) they buy your
service? Is there adequate demand for your service that will make your business sustainable?
How have your consulted with parents and children? Are they happy with your (intended)
service, facilities, staff, location, hours, price, etc




Local Market – How many childcare places are there in the immediate and local area? How
many children in the age range that you will cater for? What are the trends in birth rate? How
does your provision meet the needs of the local community? Are there any planned housing
developments in your area? Are there any large businesses in your area, etc?




National Market - What research have you conducted to identify the main external factors that
that may Influence/effect your business i.e. Ofsted, Government Ten Year Strategy, Extended
Schools, market and/or customer trends, The Childcare Act, EYFS, etc? Briefly outline your
findings.




Other Childcare Providers (competitors) – Who are your main competitors? What other
childcare providers are there in your immediate and local area? (How many and what type?)
How much do they charge? What discounts do they offer? What facilities/service do they
offer? Do you know their occupancy rates? What are their activities? What are their opening
times? How many children do they cater for? How do they communicate or promote their
service? What type of sessions do they offer? What are their strengths and weaknesses, etc?
SECTION 10 - MARKETIING
Selling– Describe, how and when, will you advertise and promote your business? What
methods will you use? What are you main objectives? What are the most cost effective ways
of getting your message across to current or new customers? What are the costs of this? (have
   you included these in your cash flow projection and income and expenditure statement).

USP- Unique selling Point(s) – What do you consider your Unique Selling Point(s) to be?



Pricing Strategy - How do (will) you price your childcare service? How have you arrived at
this price? What are your prices in relation to other childcare providers?




SECTION 11 - ACTION & CONTINGENCY PLANS
Action Plan – Provide a brief summary of the main actions required in order to implement this
plan.



Contingency Plans - Provide a brief description of your main challenges and what you intend
to do if things do not go to plan?




SECTION 12 - MONITORING AND EVALUATION
Monitoring and Evaluation – What steps will you put in place to ensure that your project is
going to plan? What targets will you set and how will you know if they have been achieved?
You should encompass at lease the following:
How will you know that children coming to your setting enjoy it?
How will you consult / involve the children / parents in any decision making?
How will you know in the medium, short and long term that you are continuing to meet the
needs of the local and wider community?
How will you know if the business is sustainable?




SECTION 13 – FINANCIAL
Please complete both the 12 month Cashflow Projection and the 5 year Income &
Expenditure statement.
      The cashflow forecast is a record of when you think you will receive cash into the
       business and when you think that you will have to pay it out.
      It is important to make realistic assumptions in the cashflow, for example if you are
       starting a new childcare business the length of time that it takes to take on children, or
       the amount of investment on equipment that you may need to make in the first instance.
      If you have additional costs that are not shown, just add them onto the cash flow.
      If the costs that are currently included on cashflow do not apply to your business –
       please leave the columns blank

FUNDING REQUESTS

Please include the amount of Funding that you are requesting on the cash flow forecast under
Pre-opening Receipts – Funding Grants/Donations (Gray shaded area)

ADDITIONAL NOTES FOR CHILDMINDERS

1) The Cash Flow Projection and Income & Expenditure statement needs to be based on the
business costs. The following suggestions can be made to help you develop your cash flow:
     Allow a maximum of 10% of you bills for rent/mortgage and council tax
     Allow a maximum of 33% of your bills for power and light
     For telephone costs - allow only the cost of business calls (unless you have a separate
      phone for the business)
     Include a salary payment to yourself each month
     Childminders only need to complete 2 years of the Income and Expenditure rather than
      5.
       4. CASHFLOW FORECAST AND INCOME AND EXPENDITURE STATEMENT
Month:                             Pre-Opening   1   2   3   4   5   6   7   8   9   10   11   12   Totals
                                    Receipts &
                                    Payments
No of weeks open
Children per session
Staff per session


RECEIPTS
Funding Grants/Donations
Receipts from Parents
Loans Received
Other (please specify)
Total Receipts


PAYMENTS


All Salary Costs:
Gross Salary/salaries
Employers National Insurance
Holiday/Training Cover
Inclusion
Payroll


All Premises Costs:
Rent
Rates
Gas/Electricity


All Insurance Costs:
Building Insurance
Contents Insurance
Employment Insurance
Public Liability


All Administration Costs:
Telephone
Postage & Stationery
OFSTED Registration & Membership
Fees
Bank Charges
Administration
Month:                          Pre-Opening   1   2   3   4   5   6   7   8   9   10   11   12   Totals
                                 Receipts &
                                 Payments
Activity & Material Costs:
Materials
Outings
Catering (Food & Drink)
Sundries

All Volunteer Costs:
Authorised Volunteer Expenses
Volunteer Travel Expenses


All Advertising Costs:
Advertising
Promotion

All Transport Costs:
Vehicle Costs/Mileage

All Training Costs:
Training/Qualifications
Quality Assurance

Contingencies
Contingency/Redundancy

Equipment
Equipment

Other
Please specify

All capital Costs
Refurbishment Costs
Equipment Costs


Total Payments


Cashflow Surplus/Deficit (-)


Opening Bank Balance


Closing Bank Balance
Income and Expenditure/Profit and Loss Statement for first five years of project (Childminders
need only complete the first two years)




Income & Expenditure Statement
                                   Year 1   Year 2   Year 3      Year 4      Year 5


Income
Funding Grants/Donations
Receipts form Parents
Loans Received
Other
Total Income


Expenditure


Gross Salary Costs
Employers National Insurance
Holiday/Training/Sick Pay
Inclusion
Payroll
Rent, Rates, Gas/Electricity
Insurances
Telephone, Postage & Stationery
OFSTED Registration & Membership
Fees
Bank Charges & Administration
Materials, Outings
Catering
Sundries
Volunteer Costs
Advertising/Promotion
Transport/Motoring Costs
Training
Quality Assurance Costs
Contingencies
Equipment
Capital Costs
Other:




Total Expenditure


Surplus/(Deficit)


Cumulative Profit/Loss(-)

				
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