HAYS SOCCER CLUB BOARD MEETING WEDNESDAY - APRIL 1, 2009 AGENDA 1. Call Meeting to Order Kevin Schumacher, Randy Clinkscales, Anjanette Hamel, Michelle DeWitt, Dennis King, Mark McCullick, Zach Michaelis, and Darryl Wellbrock 2. Approval of Minutes Mark moved to approve the minutes and Zach Michaelis seconded (7-0) passed. 3. Treasurer’s Report Randy still needs to bring receipts from Perdew clinic. Mark moved Kevin seconded passed (7-0). 4. Update from District V Commissioner (Cory Riggs) AGM on Feb. 27 in Olathe, KS New clubs Garden City, Dodge should be established by Fall 2009 April 6, 2009 o New player contract o Proposed rule change for recruiting Making free agent period longer. Changes to player’s contract. o ID cards for managers, coaches (wear on a necklace so they know who has permission to be on the bench) o Salina is trying to get a state cup at their facility. o Approving alternate commissioners. o Changes to take place 2009-2010 5. Opportunity for Audience Participation Randy gave background on the make up of the board and how it has evolved into the positions we have now. There was discussion about 3 board members who have children on the same team. Based on the bylaws The discussion has been tabled until next month. 6. Report of Committees & Appointment a. Nominating Chaired by Darryl Wellbrock o Mark b. Bylaws Chaired by Anjanette Hamel o Randy Clinkscales c. Field Chaired by Mark McCullick o Kevin Schumacher o Darrin Rueschhoff o Darryl Wellbrock d. Fundraisers Chaired by Kevin Schumacher o Janel Molleker o Amy Schoenberger o Lori Schmidt o Jim Maska e. Recruitment Chaired by Dennis King o Jim Maska f. Scholarship Chaired by Michelle DeWitt o Amy Schoenberger g. Rostering Chaired by Zach Michaelis o Kevin Schumacher o Jim Maska o Stephanie Staab o Sonya Fort h. Managers Chaired by Kevin Schumacher o Christy Kleweno i. Equipment Chaired by Kevin Schumacher o Patty McCullick o Janel Molleker 7. Old Business a. Website Please send input to Dennis. Still a work in progress. b. 3v3 Tournament Dennis made a motion to hold the tournament during WWF. Randy seconded the motion the motion passed (7-0) Dennis had to leave the meeting. c. coaches U-9 Boys Nikki Delzeit will help coach this team. Aaron Thomas works with the team along with Jordon Maska d. fundraisers Almost all the money and forms have been totaled. Still waiting on a few more forms and money to be turned in. Plan on awarding prizes ASAP. Kevin estimates that approximately $6,000 was sold. e. camp Coaches were able to meet with Mark Perdew while he was here. 76 players participated in the camp. Thanks to Gene Johnson for coordinating a Pot Luck for everyone. Thanks to Randy Clinkscales for opening his home for Mark and his coaches. 8. New Business a. post season social May 20th Can the U-14 boys’ team have permission to play in the Raytown, MO tournament? Randy seconded the motion. Motion passes (6-0) Darryl Wellbrock and Mark Griffith will coach the U-16 and U-19 boys’ teams for the summer. Jim Maska and Shawn Lawson have helped in the past. Darryl requested that Zack Michaelis help out if available. 9. Executive Session 15 minutes 10. Agenda Requests 11. Adjournment Mark McCullick made a motion to adjourn, Randy seconded and the motion passed 6-0.