Docstoc

NORTH EASTERN PURCHASING ORGANISATION

Document Sample
NORTH EASTERN PURCHASING ORGANISATION Powered By Docstoc
					   NORTH EASTERN PURCHASING ORGANISATION
                             10 February 2005

                      (Held in Newcastle Civic Centre)
PRESENT:

MEMBERS: Councillor I Macauley (Chair)       }   North Tyneside MBC
         Councillor K Jordan                 }

            Councillor J O’Donnell           }   Stockton-on-Tees BC
            Councillor W Noble               }
            Councillor K Leonard             }

            Councillor J Eagle               }   Gateshead MBC
            Councillor N Callender           }
            Councillor B Richmond            }

            Councillor M Robinson            }   South Tyneside MBC

            Councillor R Bentham             }   Northumberland CC

            Councillor G Hall                }   City of Sunderland
            Councillor D Allan               }

            Councillor D Coates              }   Durham CC

            Councillor J O’Shea              }   City of Newcastle

OFFICERS: Mrs A Tickner                      }   Gateshead MBC
          Mr W McNulty                       }
          Mr K Ingledew                      }
          Miss E Barnes                      }

            Mr G Paxton                      }   City of Newcastle upon Tyne

            Mr A Lowe                        }   North Tyneside MBC

            Mr A Ratcliffe                   }   Northumberland CC

            Mr B Melrose                     }   South Tyneside MBC

            Ms A Lench                       }   Stockton-on-Tees BC

            Mr R Dennington                  }   City of Sunderland




                                         1
45.   APOLOGIES FOR ABSENCE

      Apologies for absence were received from Councillors D Bollands (Gateshead),
      N Kemp (Newcastle), G Nightingale (Redcar and Cleveland), H Trueman
      (Sunderland), A McCoy (Stockton), S Forster (South Tyneside), K Mewett (North
      Tyneside), M Scullion and W Lowes (Northumberland).

46.   MINUTES

      The minutes of the last meeting of the North Eastern Purchasing Organisation
      held on 18 November 2004 were approved as a correct record and signed by the
      Chair.

47.   APPLICATION FOR MEMBERSHIP

      The Joint Committee was advised of an application for membership received
      from Darlington Borough Council. The Joint Committee offered Darlington
      Borough Council associate membership of NEPO for a period of 12 months at
      the meeting held on 20 November 2003 (Minute 31 – 2003/04) .

      RESOLVED -         (i)    That the Joint Committee approve the application
                                from Darlington Borough Council to become a full
                                member of NEPO;

                         (ii)   That the Clerk to the Joint Committee be authorised
                                to make the necessary administrative arrangements.

48.   EXCLUSION OF THE PRESS AND PUBLIC

      RESOLVED -         That the press and public be excluded from the meeting
                         during consideration of the remaining business in
                         accordance with the indicated paragraph of Schedule 12A to
                         the Local Government Act 1972.

49.   CONTRACT FOR THE PROVISION OF VEHICLE HIRE (Paragraph 10)

      The Joint Committee was advised of the progress made with regard to the new
      contract for the provision of Vehicle Hire which is for a period of 24 months
      commencing 1 March 2005.

      Tenders were issued to companies meeting the selection criteria and are due
      back on 15 February 2005.

      RESOLVED -         That, after detailed evaluation of the tenders received, the
                         Appropriate Officer, following consultation with the Chair and
                         Vice Chair, be authorised to accept the most economically
                         advantageous tender(s).

50.   CONTRACT FOR HEATING AND PLUMBING MATERIALS (Paragraph 10)

      The Joint Committee was advised of the action taken by the Appropriate Officer
      in respect of the award of the contract for Heating and Plumbing Materials.



                                         2
      Three tenders were received and were invited on behalf of all member authorities
      and Associate members.

      RESOLVED -           That the actions taken in approving the following tenders be
                           noted:

                           Firm                        Recommendation
                           Plumbing Trade Supplies     Primary Supplier
                           Crossling Ltd               Secondary Supplier
                           Wolseley UK Limited         Tertiary Supplier

51.   REGIONALCONTRACT FOR THE SUPPLY OF FIRE APPLIANCE
      BODYWORK AND FIRE ENGINEERING TO NORTH EAST FIRE BRIGADES

      The Joint Committee was advised of the progress made with regard to the
      contract for the supply of Fire Appliance Bodywork and Fire Engineering for a
      period of 12 months commencing 1 March 2005.

      Tenders were invited on behalf of all members of the North Eastern Strategic
      Partnership Board, a partnership of Cleveland Fire Brigade, County Durham and
      Darlington Fire and Rescue Brigade, Northumberland Fire and Rescue Service
      and Tyne and Wear Metropolitan Fire Brigade.

      RESOLVED -           That the Appropriate Officer, following consultation with the
                           Chair and Vice Chair, be authorised to accept the most
                           economically advantageous tender after the completion of
                           the technical evaluation by the NESPB.

52.   CONTRACT FOR THE SUPPLY OF CLEANING MATERIALS

      Fifteen tenders have been received for the supply of cleaning materials for a
      period of 24 months commencing 1 April 2005 with an option to extend for a
      further two 12 month periods.

      Tenders were invited on behalf of all authorities.

      RESOLVED -           (i)    That the lowest overall tenders offering full range
                                  compatible with NEPO Supplies Catalogue be
                                  accepted as follows:

                                  Firm                        Item

                                  Granwax Products Ltd,       63-73
                                  Derbyshire
                                  Stewart Wales Somerville,   213-223
                                  Lanarkshire
                                  Premiere Products,          127-164
                                  Gloucestershire
                                  Procter & Gamble, Surrey    166-207
                                  Johnson Diversey UK Ltd,    95-124
                                  Northamptonshire
                                  Gramos-Applied Ltd,         2-10
                                  West Midlands


                                            3
(ii)    That the lowest to specification be accepted as
        follows:

        Firm                               Item

        Freudenberg Household              60
        Products LP, Lancashire
        The Proton Group Limited,          88, 208-209
        West Yorkshire
        Johnson Diversey UK Ltd,           16-17
        Northamptonshire
        Brytaflor & Dunston Furnishing     77
        Ltd, Gateshead

(iii)   That the lowest tender be accepted as follows:

        Firm                               Item

        Cleenol Group Ltd, Banbury         19-20, 22
        SYR Ltd, West Midlands             23*-24*, 32*-55*,
                                           58*-59*, 84
        Granwax Products Limited,          21*
        Derbyshire
        Jeyes Professional Division Ltd, 76*, 82*, 83*,
        Lancashire                       90*-91*, 93*-94*,
                                         224*-225*
        Gramos-Applied Ltd,              125*
        West Midlands
        Brytaflor & Dunston Furnishing 13*, 15*, 25*,
        Ltd, Gateshead                   28*-29*, 89*, 226*,
                                         231*-232*

(iv)    That the following offers be accepted as the only offer
        received:

        Firm                               Item

        3M United Kingdom Plc,             1
        Berkshire
        Freudenberg Household              56*, 57*, 62*
        Products LP, Lancashire
        Stewart Wales Somerville,          61, 211
        Lanarkshire
        Jeyes Professional Division Ltd,   11*-12*, 18*
        Lancashire
        Gramos-Applied Ltd,                14,26
        West Midlands

(v)     That items 27, 30, 31, 74-75, 81, 85-87, 92, 126, 165,
        210, 212, 227 – 230, 233 – 251 be sourced from
        elsewhere as no offers have been received for these
        items.



                 4
                           (vi)    That item 79 be deleted from the contract as the
                                   lowest price offered is not competitive.

                           (vii)   That the discounts offered off manufacturers price
                                   lists be accepted from Cleenol Group Ltd, Banbury,
                                   Stewart Wales Somerville, Lanarkshire, SYR Ltd,
                                   West Midlands, Granwax Products Ltd, Derbyshire,
                                   Jeyes Professional Division Ltd, Lancashire, Johnson
                                   Diversey UK Ltd, Northamptonshire, Brytaflor &
                                   Dunston Furnishing Ltd, Gateshead and Gramos-
                                   Applied Ltd, West Midlands.

53.   CONTRACT FOR THE SUPPLY OF FIRST AID PRODUCTS AND TOILETRIES

      Eight tenders have been received for the supply of first aid products and toiletries
      for a period of 36 months commencing 1 April 2005 with an option to extend for a
      further 12 month period.

      Tenders were invited on behalf of all authorities.

      RESOLVED -           (i)     That for deliveries into Central Stores the lowest
                                   overall tenders offering full range be accepted as
                                   follows:

                                   Firm                        Item

                                   Basegreen First Aid         1*-12*
                                   Supplies, Sheffield
                                   Safety First Aid Group,     52*-89*
                                   London
                                   Brosch Direct Ltd,          29*-51*, 97*-107*,
                                   Peterborough                168*-193*
                                   Lewis’s Medical Supplies,   13-28, 108-167
                                   Stockport

      *      Subject to satisfactory evaluation of samples

                           (ii)    That items 56, 57, 117, 135 and 189 be deleted from
                                   Central Stores Contract and obtained from Direct
                                   Delivery Contract if required.

                           (iii)   That for deliveries Direct to End User Establishments
                                   the lowest tender overall with no minimum order value
                                   from Dixon and Hall Ltd, Stanley, be accepted.

54.   CONTRACT FOR THE SUPPLY OF LIGHT KITCHEN EQUIPMENT

      Two tenders have been received for the supply of light kitchen equipment for a
      period of 24 months commencing 1 July 2005 with an option to extend for a
      further two 12 month periods.

      Tenders were invited on behalf of all authorities.



                                            5
  RESOLVED -           (i)     That the lowest overall tender submitted by Bunzl
                               Outsourcing Services Ltd, T/A Walley, Essex, be
                               accepted for deliveries into Central Stores as follows:

                       (ii)    That the second lowest overall tender, submitted by
                               Exel Refrigeration, Catering and Air Conditioning,
                               County Durham, be accepted for deliveries direct to
                               end user establishments due to a lesser minimum
                               order.

                       (iii)   That the discounts offered off manufacturers price
                               lists be accepted from both firms.

55. CONTRACT FOR THE SUPPLY OF BROOMS AND BRUSHES

  Six tenders have been received for the supply of brooms and brushes for a
  period of 24 months commencing 1 April 2005 with an option to extend for a
  further two 12 month periods.

  Tenders were invited on behalf of all authorities.

  RESOLVED -           (i)     That the lowest overall tenders offering full range
                               compatible with NEPO Supplies Catalogue be
                               accepted as follows:

                               Firm                        Item

                               SYR Ltd, West Midlands      1-26
                               Buckhickman In One,         69*-75*
                               Coventry

                       (ii)    That the lowest tender be accepted as follows:

                               Firm                        Item

                               Buckhickman In One,         27*, 33*-34*, 41*-42*,
                               Coventry                    51*-53*, 55*-57*, 59*, 61*-
                                                           62*, 65*-67, 82*-86*, 94*,
                                                           105*, 208*
                               Cottam Bros Ltd,            48*, 54, 58, 60, 63, 64,
                               Sunderland                  80-81, 87*-93*, 95*, 106-
                                                           108, 201-202, 207
                               SYR Ltd, West Midlands      28*-30*, 37*, 309*-310*
                               Robert Scott and Sons,      31-32, 35-36, 38*-40
                               Oldham                      44*-47*, 49*-50*, 68*, 78*-
                                                           79*, 311*-312*

                       (iii)   That the following offers be accepted as the only offer
                               received:

                               Firm                        Item

                               Ayresome Industries,        301-308
                               Middlesbrough

                                        6
                                 Cottam Bros Ltd,            76-77
                                 Sunderland

                          * Subject to satisfactory evaluation of samples.

                          (iv)   That items 43, 300, 313, 314 be sourced from
                                 elsewhere as no offers have been received for these
                                 items.

                          (v)    That the discounts offered off manufacturers price list
                                 be accepted from Cottam Bros Ltd, Sunderland and
                                 SYR Ltd, West Midlands

  56. CONTRACT FOR THE SUPPLY OF DIARIES AND YEAR PLANNERS

     Six tenders have been received for the supply of diaries and year planners for a
     period of 21 months commencing 1 July 2005 with an option to extend for a
     further 12 month period.

     Tenders were invited on behalf of all authorities.

     RESOLVED -           That the lowest overall tender offering the full range of items,
                          as submitted by Office Equipment Selection Limited,
                          Newcastle, be accepted.

57. EXTENSION OF CONTRACTS (Paragraph 10)

     It is proposed that the option to extend the following contracts be exercised: -

     (i)      Fertiliser
     (ii)     Antifreeze
     (iii)    Elderly and Disabled Equipment
     (iv)     Chassis Cabs for use as Type ‘B’ Water Tenders
     (v)      Dry Cell Batteries
     (vi)     Business Travel
     (vii)    Rubber Stamps
     (viii)   Bulk Storage of Liquid Carbon Dioxide
     (ix)     Sanitary and Nappy Disposal Units and Vending Machines
     (x)      Polythene Refuse Sacks

     The contracts for fertiliser and rubber stamps was awarded for a 24 month period
     commencing 1 April 2003 with an option to extend for a further two 12 month
     periods.

     The contract for antifreeze was awarded for a 24 month period commencing 1
     July 2003 with an option to extend for a further 12 month period.

     The contract for elderly and disabled equipment was awarded for a 12 month
     period commencing 1 April 2003 with an option to extend for a further three 12
     month periods.

     The contract for chassis cabs for use as Type ‘B’ Water Tenders was awarded
     for a 36 month period commencing 1 April 2002 with an option to extend for a
     further two 12 month periods.

                                           7
The contract for dry cell batteries was awarded for a 24 month period
commencing 1 May 2003 with an option to extend for a further two 12 month
periods.

The contract for business travel was awarded for a 12 month period commencing
1 April 2003 with an option to extend for a further four 12 month periods.

The contract for the bulk storage of liquid carbon dioxide was awarded for a 12
month period commencing 1 April 2002 with an option to extend for a further two
12 month periods.

The contract for the sanitary and disposal units and vending machines was
awarded for a 36 month period commencing 1 April 2001 with an option to
extend for a further two 12 month periods.

The contract for polythene refuse sacks was awarded for a 24 mnth period
commencing 1 July 2003 with an option to extend for a further two 12 month
periods.

RESOLVED -          That the following contracts be extended up to the maximum
                    extension period permitted under the contract, subject to
                    appropriate agreements being reached with the supplieres:

                    (i)     Fertiliser

                            Cropwise, Carlisle

                    (ii)    Antifreeze

                            Jennings Ford, Sunderland
                            Ovoline Lubricants, Gateshead

                    (iii)   Elderly and Disabled Equipment

                            Ability One Homecraft Ltd, Kirkby-in-Ashfield
                            Arjo, Gloucester
                            ASM Accessories Ltd, Cheshire
                            Bison Bede Ltd, Consett
                            Cefendy Healthcare, Rhyl
                            Days Medical Aids Ltd, Bridgend
                            James Leckey Design, Dunmurry
                            Manger International Ltd, Presteigne
                            Mountway Ltd, Tredegar
                            Nottingham Rehab Supplies, Ashby-de-la-Zouch
                            OTS Ltd, Bromyard
                            Roma Medical Aids Ltd, Cowbridge
                            Royal National Institute of the Blind, Peterborough
                            Royal National Institute of the Deaf, Peterborough
                            Smitcare Ltd, Frimley
                            Welland Medical, Leicester
                            Westholme Ltd, Elland



                                         8
(iv)     Chassis Cabs for use as Type ‘B’ Water Tenders

         Alexander Dennis. Guildford

(v)      Dry Cell Batteries

         Greenham, Gateshead
         H-Squared Electronics, Shefford
         Office Equipment Selection td, Newcastle Upon Tyne

(vi)     Business Travel

         The Travel Bureau, Newcastle Upon Tyne

(vii)    Rubber Stamps

         Kershaws Rubber Stamps, Darwen
         ND Rubber Stamps, Newcastle Upon Tyne

(viii)   Bulk Storage of Liquid Carbon Dioxide

         Cryoservice Ltd, Worcester

(ix)     Sanitary and Nappy Disposal Units and Vending
         Machines

         Alco Healthcare, Cumbria

(x)      Polythene Refuse Sacks

         Symphony Plastics Ltd, Hertfordshire




                  9

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:5
posted:9/11/2011
language:English
pages:9