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PROCEDURE FOR THE SUBMISSION OF PHD THESES FOR

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									                       NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS
                                  FOR THE EXAMINATION OF PHD THESES
                                     VALIDATED SCHEMES OF STUDY




Dear Colleague,



These notes and appendices are intended for Internal and External Examiners and Chairs and apply to
PhD examinations at all institutions validated by the University of Wales.




Yours Sincerely





Huw Flynn Hughes
Director of the Validation Unit
                NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS - PHD THESES
                                      Section 1 – Examination Criteria

1.1       Overall Criteria for the Degree of PhD

Examiners are asked to bear in mind the University of Wales’s criteria for the award of the degree of PhD, as
detailed in Appendix 1 and Appendix 2 to these notes of guidance (‘Regulations for the Degree of PhD’ and
‘Academic Protocol 3’). Examiners are also asked to consider the following extract from the QAA framework
for higher education qualifications in England, Wales and Northern Ireland (FHEQ) (second edition revised
August 2008):

‘Doctoral Degrees are awarded to students who have demonstrated:

         the creation and interpretation of new knowledge, through original research or other advanced
          scholarship, of a quality to satisfy peer review, extend the forefront of the discipline, and merit
          publication;
         a systematic acquisition and understanding of a substantial body of knowledge which is at the
          forefront of an academic discipline or area of professional practice;
         The general ability to conceptualise, design and implement a project for the generation of new
          knowledge, applications or understanding at the forefront of the discipline, and to adjust the project
          design in the light of unforeseen problems;
         A detailed understanding of applicable techniques for research and advanced academic enquiry;

Typically holders of the qualification will be able to:

         Make informed judgements on complex issues in specialist fields, often in the absence of complete
          data, and be able to communicate their ideas and conclusions clearly and effectively to specialist and
          non-specialist audiences

         Continue to undertake pure and/or applied research and development at an advanced level,
          contributing substantially to the development of new techniques, ideas and approaches.

and holders will have:

         the qualities and transferable skills necessary for employment requiring the exercise of personal
          responsibility and largely autonomous initiative in complex and unpredictable situations, in
          professional or equivalent environments.’


In judging the merit of a thesis submitted in candidature for the degree of PhD, the examiners should
bear in mind the standard and scope of work, which it is reasonable to expect a capable and diligent
student to present, after a period of two to three years (as appropriate) of full-time study, or its part-time
equivalent.
            NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS - PHD THESES
                         Section 2 - Duties of the Examiners and Chair


2.1   Duties of the Examiners

      Internal and External Examiners are required to complete a report on the thesis prior to the oral
      examination. (see section 5 for details).

      Internal and External Examiners are required to conduct an oral examination (viva voce) of the
      candidate (see Section 3 for details). Where the examination of a re-submitted thesis is being
      conducted, a further oral examination may be waived at the discretion of the examining board.

      During the examination process, the Examiners shall:

      o   consider the thesis and abstract(s) submitted by the candidate. Any part of the thesis which
          has already been accepted, or is being concurrently submitted, for any other degree or
          qualification in the University of Wales, or elsewhere shall be excluded from the examination.

      o   report on the scope, character and quality of the work submitted .

      o   satisfy themselves by examination, oral or written, or both, whether the candidate possesses
          a good general knowledge of the particular field of learning within which the thesis falls.

      External Examiners will notify the University of Wales Registry immediately if they receive draft
      theses prior to commencement of the formal examining process, and will decline any suggestion
      that a thesis should be returned to a candidate for improvement and re-consideration prior to
      completion of the Examining Board’s formal deliberations.

2.2   Duties of the Chair

      The Chair will be present at the oral examination of the candidate (see section 3 for details). The
      Chair of the Examination Board will normally be the Head of the Department/School concerned,
      except in such instances where this function has been delegated to a senior member of the
      academic staff of the institution; this must be the case if the Chair of the Board is also the
      candidate’s supervisor.



2.3   Examination Timetable

      Members of the Examining Board are expected to complete the examination of the candidate
      and submit their report as soon as reasonably possible (normally no later than twelve working
      weeks from receipt of the thesis). If this proves to be impossible, examiners are asked to notify
      the Convenor and Secretary of the Board of the reasons for the delay. The University of Wales is,
      however, concerned to avoid candidates facing lengthy delays during the examination process.
                   NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS - PHD THESES
                                   Section 3 – Oral Examination (Viva Voce)


3.1        Criteria for Oral Examination (Viva Voce)

           3.1.1    The oral examination will normally be conducted at the institution at which the
                    candidate commenced their scheme of study. At the discretion of the Vice-Chancellor,
                    however, the oral examination may be conducted at another location or by other means
                    subject to circumstances; The ‘Guidelines for the Conduct of Viva Voce Examinations
                    by Electronic Means’ are available on request from the University of Wales Registry.



           3.1.2    In the case of a candidate resident at the time of submission elsewhere than in the UK,
                    the oral examination may be deferred until the candidate returns to the UK, in line with
                    the requirements for the deferral of examination stipulated in the Regulations for the
                    Degree of PhD. The examination may not be deferred for a period in excess of twelve
                    months from the date of submission of the thesis.



           3.1.3    Examining Boards, in recommending a candidate for the degree, shall certify that the
                    thesis submitted by the candidate substantially covers the scheme of research approved
                    by the University of Wales.



           3.1.4    The following must be present at the oral examination:

                        o    The Chair of the Examination Board
                        o    The External Examiner
                        o    The Internal Examiner / Second External Examiner (in the case of a Staff
                                        1
                             Candidate)



           3.1.5    The members of the Examination Board shall be appointed in accordance with the
                    University of Wales’ Regulations and Academic Protocols for the Degree of PhD. The
                    candidate’s supervisor will not be appointed as an Internal Examiner; however he/she
                    may be invited to attend the oral examination (viva voce) in an advisory capacity.



           3.1.6    The Chair of the Examination Board shall be responsible to the Vice Chancellor of the
                    University of Wales, for the conduct of the oral examination.



3.2        Purpose and Conduct of the Oral Examination (Viva Voce)

           3.2.1    The purpose of the oral examination is to enable the examiners to assure themselves
                    that the thesis is the candidate’s own work, to give the candidate the opportunity to
                    defend the thesis and to clarify any obscurities in it and to enable the examiners to
                    assess the candidate’s knowledge in his or her particular field of learning.




1
    ‘Academic Protocol 3’ – Paragraphs 29, 32
           3.2.2   At the oral examination, care should be taken to ensure that candidates are encouraged
                   to feel at ease so that they can display their knowledge and abilities to best effect; the
                   strengths as well as the weaknesses of the thesis should be acknowledged and explored.
                   At an early stage in the proceedings, candidates should be given an opportunity to
                   explain precisely what their thesis is intended to achieve and what they believe to be its
                   significance as a contribution to knowledge. If there appears to be a major discrepancy
                   between the candidate’s aims and the content of the actual thesis, the reasons for this
                   should be explored. Likewise candidates should be asked to explain their choice of title
                   when there appears to be an imperfect correspondence with the contents of the thesis.
                   Candidates should also be given the opportunity to explain any apparent failure to use
                   important materials, whether primary or secondary, or neglect of relevant approaches or
                   methodologies.



           3.2.3   It is important that, where a thesis reveals significant deficiencies which might lead to a
                   report which is not unequivocally favourable, a representative sample of these should be
                   drawn to the candidate’s attention and time for explanation and defence allowed for
                   within the examination.


           3.2.4   It is possible for examiners to disagree in their evaluation of the work, therefore, it is
                   desirable for the examiners to confer before the oral examination takes place; significant
                   divergences of opinion should be identified, and a strategy to resolve these differences
                   by agreed means (which might include the careful structuring of the oral examination)
                   may be devised. Although it is desirable that the examiners strive to resolve their
                   differences, should it prove impossible for them to do so, the Chair of the Board must
                   report this fact to the University of Wales so that an Arbitrating External Examiner may
                                  2
                   be appointed .

           3.2.5   The oral examination is an integral part of the examination process for a research
                   degree, with the specific purposes set out above. Examiners are asked to exert great care
                   to avoid giving the impression at any time during the oral examination that the oral
                   examination is, in any sense, a mere formality.



3.3        Role of the Chair

           3.3.1   There should always be an independent Chairperson present throughout an oral
                   examination.



           3.3.2   The Chair does not need to be a subject specialist, does not need to have read the thesis
                   and is not directly involved in examining it.



           3.3.3   The role of the Chair is to manage the viva process, ensuring that the candidate is
                   treated fairly, to provide guidance on academic regulations and to ensure that the
                   outcome of the examination is communicated to the student. The Chair has a general
                   responsibility for ensuring correct procedures are followed. This might include, for
                   example, stepping in to curtail an inappropriate line of questioning.



           3.3.5   The Chair is responsible for welcoming the candidate, explaining the format of the
                   examination and drawing questions to a close where appropriate. The Chair sets the

2
    ‘Academic Protocol 3’ – Paragraph 46
              tone for the examination, which should be conducted in a courteous spirit of academic
              debate.



      3.3.5    The Chair may wish to agree with the Examiners an agenda for the oral examination
              prior to its commencement. This might include, for example, an estimated duration of
              the viva, an order of questioning or an approach to be adopted when questioning the
              candidate (thematic, process, page by page).



      3.3.6   The Chair may also arbitrate in the cases of disagreement between the examiners as to
              the outcome.



3.4   Guidance for Examiners

      3.4.1   The University of Wales is aware that both PhD theses and examiners’ reports can vary in
              format and style however, when examining a candidate for the award of PhD examiners
              may wish to consider the following questions:

             Were the aims and purpose of the research made clear in the thesis and were these aims
              substantially achieved?

             Does the thesis provide a sufficiently comprehensive investigation of the topic?

             Does the candidate show sufficient familiarity with, and understanding and critical appraisal
              of, recent and relevant literature in the field of study?

             Is the methodology adopted appropriate to the subject matter and is it properly justified
              and applied?

             Are the findings suitably displayed and accompanied by adequate exposition and
              interpretation?

             Are conclusions and implications appropriately developed and clearly linked to the nature
              and content of the research framework and findings?

             Is the literary quality and general presentation of the thesis of a suitably high standard?

             Does the thesis as a whole constitute a substantive original contribution to knowledge in
              the subject area to which it deals?

             Does the thesis contain suitable matter for publication?



      3.4.2   Examiners may also find it useful when writing their reports to use headings or categories
              where appropriate to the field of study:

             Academic Area of Study
             Nature and Purpose of Thesis
             Methods of Research
             Engagement with Literature
             Presentation of Data
             Writing and Presentation
             Examiners Conclusion / Reflection on Thesis
3.4.3   The University would welcome any other comments of a general nature that may be of
        assistance to fellow examiners, the candidate and supervisors.
                NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS - PHD THESES
                   Section 4 – Examining Board’s Result Recommendation Options


The following options are available for the consideration of the Examining Board with regards to the
examination of PhD theses:



(a)       that the candidate be approved for the degree of PhD subject to completion of such minor
          corrections as may be required by the Examining Board.

          A thesis may be passed subject to the correction of minor or typographical errors prior to the work’s
          deposit in the libraries. Such errors might consist, for example, of poor punctuation, mis-spellings,
          sentences which lack total clarity, badly-labelled graphs, figures or photographs, which do not detract
          from the view of the examiners that a sound piece of work has been presented.

          The Examining Board may stipulate that the corrections made shall be scrutinised by either/both
          examiner(s) prior to the award process being initiated. Where appropriate, the examiners should
          indicate which of their number should be responsible for agreeing that corrections have been made
          satisfactorily.

          Corrections should be capable of being completed within a period of four working weeks from the
          date of the official notification to the candidate of the outcome of the examination by the Institution
          Registry.



(b)       that the candidate be approved for the degree of PhD subject to such corrections and
          amendments as may be required by the Examining Board.

          A thesis may be passed subject to the completion of minor corrections prior to the work’s deposit in
          the libraries. Such corrections might consist, for example, of mis-spellings, sentences which lack total
          clarity or the restructuring of a chapter. Such corrections should not be substantial enough to detract
          from the view of the examiners that a sound piece of work has been presented and should not require
          the candidate to significantly rethink the argument, structure or methodology of the thesis.

          The corrections made shall be scrutinised by either or both examiner(s) prior to the award process
          being initiated. Where appropriate, the examiners should indicate which of their number should be
          responsible for agreeing that corrections have been made satisfactorily.

          Corrections should be capable of being completed within a period of twelve working weeks from the
          date of the official notification to the candidate of the outcome of the examination by the Institution
          Registry.


      3
(c)       that the candidate not be approved for the degree of PhD but be allowed to modify the thesis
          and re-submit it for the degree of PhD on one further occasion, upon payment of a re-
          submission fee.

          Should the examiners be agreed that the research design and execution are flawed and/or the thesis
          itself requires substantial re-working either on intellectual or presentational grounds, they may -
          provided that they can see some evidence that the candidate is capable of the modifications required
          (which may take months, as opposed to weeks, of concentrated work) - permit the candidate to re-


3
    This option may not be applied in respect of a re-submitted work.
      submit the work. Defects might, for example, consist of illegible or poorly-argued passages, sub-
      standard figures, graphs or photographs, or misinterpretation of some data. The examiners should be
      satisfied that there is evidence that the candidate knows what he/she is doing, that the work
      substantially addresses the problems or issues posed but that its execution in thesis form requires
      modification of a scale capable of being accomplished by the author in a period of concentrated,
      uninterrupted work.

      If the research design and execution are flawed and/or the thesis itself requires substantial re-working
      either on intellectual or presentational grounds, the examiner may - provided that they can see some
      evidence that the candidate is capable of the modifications required (which may take months, as
      opposed to weeks, of concentrated work) - permit the candidate to re-submit the work within two
      years.

      The re-submission shall take place within a period not exceeding two years from the date of the
      official notification to the candidate of the outcome of the examination by the University of Wales.



(d)   that the candidate not be approved for the degree of PhD, but be approved instead for the
      degree of MPhil subject to completion of such minor corrections as may be required by the
      Examining Board.

      A thesis may be deemed, on the grounds of scope, approach, execution, originality etc, to fail to meet
      the standard required for the award of the degree of PhD, but nevertheless to satisfy the requirements
      for the award of an MPhil. The award of the Degree of MPhil should only be made to candidates who
      have submitted work which is equal to that completed on an extended Masters course and involves a
      substantial element of research or equivalent enquiry. When deciding whether to recommend that a
      candidate be awarded an MPhil, the examiners must be satisfied that the University’s criteria for the
      award of the Degree of MPhil (reproduced below) have been met in full.

              Criteria for the award of the MPhil

              The degree of Master of Philosophy may be awarded by the University in recognition of the
              successful completion of a course of further study and research, the results of which are
              judged to constitute a critical evaluation and analysis of a body of knowledge and/or an
              original contribution to knowledge.

              Provided that the academic requirements are met, the MPhil may be awarded subject to the
              correction of minor or typographical errors prior to the work’s deposit in the libraries. Such
              errors might consist, for example, of poor punctuation, mis-spellings, sentences which lack
              total clarity, badly-labelled graphs, figures or photographs, which do not detract from the
              view of the examiners that a sound piece of work has been presented.

              The Examining Board may stipulate that the corrections made shall be scrutinised by
              either/both examiner(s) prior to the award process being initiated. Where appropriate, the
              examiners should indicate which of their number should be responsible for agreeing that
              corrections have been made satisfactorily.

              Corrections should be capable of being completed within a period of four working weeks
              from the date of the official notification to the candidate of the outcome of the examination
              by the Institution Registry.
      4
(e)       that the candidate not be approved for the degree of PhD, but be allowed to modify the thesis
          and re-submit it for the degree of MPhil on one further occasion, upon payment of the
          examination fee.

          A thesis should be deemed to fail to meet the standard required for the award of the degree of PhD,
          but the candidate be allowed to modify and resubmit for the degree of MPhil upon payment of the
          full fee, if the research, design and execution are flawed and/or the thesis itself requires substantial re-
          working either on intellectual or presentational grounds - provided that the examiners can see some
          evidence that the candidate is capable of the modifications required (which may take months, as
          opposed to weeks, of concentrated work).

          If the research design and execution are flawed and/or the thesis itself requires substantial re-working
          either on intellectual or presentational grounds, the examiner may - provided that they can see some
          evidence that the candidate is capable of the modifications required (which may take months, as
          opposed to weeks, of concentrated work) - permit the candidate to re-submit the work within one
          year.

          A thesis should be deemed to fail, with no provision for re-submission, if the research design and
          execution and /or the thesis itself is flawed to such a fundamental extent that there are insufficient
          grounds for the examiners to believe that the candidate can salvage it.



(f)       that the candidate be not approved for the award of a degree.

          A thesis may be deemed to have been failed, with no provision for re-submission for either of the
          degrees of PhD or MPhil, where the research design and execution and/or the thesis itself are flawed
          to such a fundamental extent that there are insufficient grounds for the candidate to believe that the
          candidate might salvage it.




4
    This option may not be applied in respect of a re-submitted work.
               NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS - PHD THESES
                Section 5 – Completion of the Examiners’ Result and Report Form

The ‘Examiners’ Result and Report Form’ is included as an appendix to these notes of guidance. The
following notes detail how this form should be completed both prior to and following the Oral
examination (viva voce). This Form is intended for the reports of the both the External and Internal
Examiners, and is used by the whole of the examination board when making a formal recommendation
to the University of Wales on the outcome of the examination process.

Examiners are advised that under the terms of the 1998 Data Protection Act and the subsequent
Freedom of Information Act, candidates have the right to request access to any comments made
about them in these reports.



5.1    Prior to the Oral Examination

       5.1.1    The External Examiner should complete Section 1.1 – ‘External Examiner’s Report on
                Thesis’ of the ‘Examiners’ Result and Report Form’ and take the whole of the form to
                the Institution at which the oral examination is to be held.



       5.1.2    The Chair of the Examining Board should arrange for the Internal Examiner’s to complete
                Section 2 – ‘Internal Examiner’s Report on Thesis’ of the ‘Examiners’ Result and Report
                Form’. Additional pages may be appended to Section 2, however the Internal Examiner
                must sign and date each additional page.



       5.1.3    The form and content of the examiners’ reports should be sufficiently detailed to allow
                members of the University’s staff to assess the scope and significance of the thesis, and
                to appreciate its strengths and weaknesses. Reports should, as far as possible, be
                expressed in terms that may be understood by those who are not specialists in the
                particular field of the thesis. Ideally the report should include, near to its beginning, a
                statement of what the thesis purports to do, and an account of what it actually covers.
                Evaluative comments should be as full as possible and should include an indication of
                strengths as well as weaknesses, limitations and lacunae.



5.2    Following the Oral Examination

       5.2.1    Completing the Examiners’ Result and Report Form

                Following the Oral Examination of the candidate, the Internal and External examiners
                should complete the ‘Examiners’ Result and Report Form’, as follows:

                o   The External Examiner should complete Section 1.2 – ‘External Examiner’s Report on
                    Candidate at Oral Examination’.

                o   If necessary the External Examiner should complete Section 1.3 – ‘Matters of General
                    Concern or Interest […]’.

                o   The External Examiner, together with the Internal Examiner, should complete Section
                    3 – ‘Joint Report by External and Internal Examiners’.
                   Additional pages may be appended to Sections 1.2, 1.3 and 3 of the ‘Examiners’ Result
                   and Report Form’, however the External Examiner must sign and date each additional
                   page.



           5.2.2   Completing the Confirmation of Completion of Corrections Form

                   In the event that the examination board stipulates that the candidate should effect
                   minor corrections to the thesis, it is the responsibility of the External Examiner to review
                   the resubmission and confirm that the criteria for the either the Degree of PhD or the
                   Degree of MPhil have been met (depending on the decision of the Examination Board),
                   bearing in mind the time limits imposed by the Examination Board (See section 4 for
                   details).
                   The Convenor should ensure that the ‘Confirmation of Completion of Corrections
                   Form’ has been completed and attached to the ‘Examining Board’s Formal
                   Recommendation of Result Form’ prior to the submission of the result to the
                   University of Wales.



           5.2.3   Completing the Examining Board’s Formal Recommendation of Result Form

                   The examiners should arrange with the Chair of the Examining Board for the completion
                   and signature of the ‘Examining Board’s Formal Recommendation of Result Form’.
                   The examination board should indicate one of the following options (See Section 4 for
                   details):

                   (a)       that the candidate be approved for the degree of PhD subject to completion of
                             such minor corrections as may be required by the Examining Board;

                   (b)       that the candidate be approved for the degree of PhD subject to such corrections
                             and amendments as may be required by the Examining Board;

                         5
                   (c)       that the candidate not be approved for the degree of PhD but be allowed to
                             modify the thesis and re-submit it for the degree of PhD on one further
                             occasion, upon payment of a re-submission fee;

                   (d)       that the candidate not be approved for the degree of PhD, but instead be
                             approved for the degree of MPhil subject to completion of such minor
                             corrections as may be required by the Examining Board;

                         6
                   (e)       that the candidate not be approved for the degree of PhD, but be allowed to
                             modify the thesis and re-submit it for the degree of MPhil on one further
                             occasion, upon payment of the examination fee;

                   (f)       that the candidate be not approved for the award of a degree of PhD.

                   The ‘Examining Board’s Formal Recommendation of Result Form’ should then be
                   signed by the Internal Examiner, the External Examiner and by the Chair of the
                   Examination Board, who should also enter the date.

                   In the event of a dispute between the examiners as to the result of the examination, the
                                                                                                           7
                   form should not be signed, but instead the Chair should notify the University of Wales.

5
    This option may not be applied in respect of a re-submitted work.
6
    This option may not be applied in respect of a re-submitted work.
7
    ‘Academic Protocol 3’ – Paragraph 46
The ‘Examining Board’s Formal Recommendation of Result Form’ should only be
returned to the University of Wales Registry once a final mark has been indicated; any
corrections stipulated by the Examination Board must have been completed within the
set time limit, or the candidate should be marked as a fail.
            NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS - PHD THESES
                       Section 6 – Payment of Fees and Expense Claims


6.1   Payment of Fees and Expense Claims

      The payment of fees and expenses to External Examiners is the responsibility of the University of
      Wales Registry. A ‘Fees and Expenses of External Examiners (Higher Degrees)…’ claim form
      should be completed by the External Examiner and submitted to the University of Wales
      Registry.

      A fee of £132 is payable for the examination of a PhD thesis. Any travelling and subsistence
      expenses should be detailed clearly on the claim form, and any receipts attached.
              NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS - PHD THESES
APPENDIX 1        Academic Regulations for the Degree of Doctor of Philosophy

The degree of Doctor of Philosophy may be awarded by the University in recognition of the successful
completion of a scheme of further study and research at a collaborative partner institution, the results of which
are judged to constitute an original contribution to learning and to give evidence of systematic study and of
ability to relate the results of such study to the general body of knowledge in the subject.

In judging the merit of a thesis submitted in candidature for the degree of PhD, the examiners shall bear in
mind the standard and scope of work which it is reasonable to expect a capable and diligent student to present
after a period of two or three years, as appropriate, of full-time study, or its part-time equivalent.

The degree of Doctor of Philosophy may not be conferred honoris causa.

Methods of Candidature

A candidate may qualify for the degree by one of the following methods:

A       by pursuing full-time research in a partner institution;

B       by pursuing part-time research externally;


SECTION A

Candidates Pursuing Full-time Research in a Partner Institution

A1.     A candidate for the degree under this section must be enrolled as a full-time student at a partner
        institution of the University for the minimum period defined in paragraph A6 below and must pay
        the appropriate fees.

Entry Conditions

A2.     A candidate for the degree of PhD must hold one of the following qualifications prior to
        commencement of research:

        1.    an initial degree of the University of Wales;
        2.    an initial degree of another University approved for this purpose or of the CNAA;
        3.    a non-graduate qualification which the University has deemed to be equivalent to graduation.

A3.     Irrespective of a candidate’s qualifications, an institution must satisfy itself that a candidate is of the
        required academic standard to complete the scheme of research proposed.

A4.     A candidate who has not already done so, is required to matriculate in the University at the
        commencement of his/her scheme of research.

Registration and Time Limits

A5.     Subject to the agreement of the University, a candidate may commence his/her period of research
        on the first day of any calendar month.

A6.     All candidatures for the degree of PhD under this section shall extend over a minimum period of
        three years or nine terms of which the first year shall be regarded as the probationary year during
      which a candidate will be expected to demonstrate his/her ability to proceed with further research.
      Exemptions from the probationary year may be granted where a candidate:

      (a)   holds the degree of Master from an approved University obtained by research or advanced
            study which, in the judgement of the University, provides sufficient academic background to
            permit the completion of the proposed research in two years;

      (b)   has completed a minimum of one year’s full-time or two years’ part-time supervised
            postgraduate work in the same academic discipline as the proposed PhD scheme of research
            to the satisfaction of a partner institution;

      (c)   has submitted postgraduate research work of a standard approximate to that of a Master’s
            degree and approved by the partner institution on the recommendation of the Head of the
            appropriate Department;

      (d)   has had at least one year’s relevant experience since graduation, such approval to be granted
            by the University on the recommendation of the Head of the appropriate Department.

      No other exemptions will be granted.

A7.   Tuition fees are payable on an annual or termly basis in respect of a candidate’s period of study as
      an enrolled student. The partner institution may also, at its discretion, charge fees at a level
      deemed appropriate in respect of students who continue to receive supervision and/or the
      provision of other facilities after the expiry of their stipulated period of study.

A8.   Not later than three months after the beginning of the candidate’s period of study as a research
      student, the partner institution shall notify to the University:

      (a)   the full name of the candidate;
      (b)   details of his/her initial degree;
      (c)   the name of his/her department/school of study;
      (d)   the name of his/her supervisors;
      (e)   the subject area in which he/she will pursue his/her research;
      (f)   the start date and duration of his/her period of study as an enrolled student (see paragraphs
            A5 and A6 above);
      (g)   reason for exemption from probationary year (where applicable) (as prescribed in paragraph
            A6 (a)-(d) above).

A9.   A candidature shall lapse if a thesis is not submitted, in the form and manner prescribed by the
      following time-limits:

      .1    in the case of three-year candidatures (the first year of which is regarded as the probationary
            year):

            -     five years - from the official beginning of the candidate’s period of study as a research
                  student, as prescribed in paragraph A5 above:

      .2    in the case of candidates exempted from the probationary year:

            -     four years - from the official beginning of the candidate’s period of study as a research
                  student, as prescribed in paragraph A5 above.

      These time-limits may be extended by the University of Wales, but in exceptional cases only and in
      accordance with criteria laid down in the Academic Protocols for Research Degree Awards. A
      reasoned application, supported by appropriate independent evidence, must be submitted by the
      candidate’s department for consideration by the University.
A10.    In exceptional circumstances, the University may, on the special recommendation of the institution
        concerned, allow a candidate to pursue his/her scheme of study for not more than one year in an
        institution other than an approved institution. The scheme of study in such cases should indicate
        the amount of supervision to be provided.

A11.    Approved fieldwork or other research may be undertaken outside the institution subject to the
        satisfaction of the University that adequate supervision can be maintained and provided that the
        scheme of study in such cases indicates the amount of supervision to be provided.

Supervision

A12.    The partner institution shall ensure that each candidate is supervised, on a regular and continuing
        basis, in accordance with its general procedures for postgraduate supervision.

A13.(a)For each candidature the University shall approve two supervisors via the Validation Board.

A13.(b) The following categories of staff are eligible for appointment: a full-time or a part-time member of
        the academic staff of the partner institution; a full time or part time member of the academic staff
        of an accredited institution of the University of Wales.

        Wherever possible the institution shall make provision for one of the two supervisors assigned to
        the candidate to be a member of staff of an accredited institution of the University of Wales.

        At the request of the institution, the University may also approve a third supervisor, who may be
        external to either the partner institution or to the University.

A14.    A candidate’s supervisor(s) shall have the right to convey to the Chair of the Examining Board any
        concerns relevant to a candidate’s research project, the resulting thesis or its examination which the
        supervisor(s) consider(s) the Board should take into account prior to reaching its decision. The
        supervisor(s) shall convey these concerns, in writing, both to the Chair and to the candidate, as soon
        as practicable after the presentation of the thesis and in any event, early enough to allow the
        candidate sufficient time prior to the examination of the thesis (including any oral examination) to
        consider the points made and to prepare a response.

        It shall be the responsibility of the Chair of the Examining Board to ensure that the candidate is
        satisfied with the time allowed for consideration of and response to the points made by the
        supervisor(s), and to secure for the record a written statement by the candidate to this effect. (See
        also paragraph A31 below).

A15.    A candidate’s supervisor shall not be appointed internal examiner, although he/she may be invited
        by the Chair of the Examining Board to attend the oral examination in an advisory capacity.

A16.    If, in exceptional circumstances, it proves impossible to appoint an appropriate internal examiner
        from within the Department concerned, the University may approve the appointment of an internal
        examiner from another Department of the partner institution concerned.

A17.    If it proves impossible to appoint an appropriate internal examiner from another Department of the
        partner institution concerned, the Vice-Chancellor may, on the special recommendation of the Head
        of Department concerned, appoint an internal examiner from another approved institution. In
        appointing such an internal examiner, the Vice-Chancellor may take account of, but need not be
        bound by the nomination made by the Head of Department.

A18.    The Vice-Chancellor shall not consider the appointment of an internal examiner from another
        approved institution under the provisions of Paragraph A17 above unless he/she has considered
       and accepted an assurance from the Head of Department concerned that all appropriate steps have
       been taken to appoint an internal examiner from within the candidate’s own institution.

A19.   If, in exceptional circumstances, it proves impossible to appoint an appropriate internal examiner
       either from within the institution concerned, or from another such approved institution, the Vice-
       Chancellor may, on the special recommendation of the Principal of the institution concerned,
       appoint a second external examiner in lieu of an internal examiner. In appointing such an external
       examiner, the Vice-Chancellor may take account of, but need not be bound by any nomination
       made by the Principal.

A20.   The Vice-Chancellor shall not consider the appointment of a second external examiner in lieu of an
       internal examiner under the provisions of paragraph A19 above unless he/she has considered and
       accepted an assurance from the Principal that all appropriate steps have been taken to appoint an
       internal examiner from within the institution or from another approved institution.

Submission of Thesis

A21.   Every candidate’s research shall be completed by the presentation of a thesis embodying the
       methods and results of the research. Candidates in the Faculty of Music who have qualified for the
       degree of Master of Music in the University of Wales may submit a major work or works of original
       composition, and any candidate in the Faculty of Music may submit a major work or works of
       original composition together with related analytical work.

A22.   In order to allow for the examination to be completed, a candidate is permitted to submit a thesis
       six months before the expiry of the period of study approved in his/her case. Hence a candidate
       pursuing a two year period of study may submit one and a half years from the date of initial
       registration with a partner institution and a candidate pursuing a three year period of study may
       submit two and a half years from the date of such registration.

A23.   Except as provided below in paragraph A36, a candidate may not amend, add to, or delete from the
       thesis after it has been submitted.

A24.   For the purpose of the examination, a candidate shall submit the following to the institution:

       1.    Two typed and bound copies of the thesis, each of which shall contain:

             -     a summary not exceeding three hundred words;

             -     a statement, signed by the candidate, showing to what extent the work submitted is the
                   result of the candidate’s own investigation; acknowledgement of other sources shall be
                   made by footnotes giving explicit references. A full bibliography should be appended
                   to the work;

             -     a declaration, signed by the candidate, to certify that the work has not already been
                   accepted in substance for any degree, and is not being concurrently submitted in
                   candidature for any degree;

             -     a signed statement regarding availability of the thesis (see also paragraph A27 below).

       2.    An additional copy of the summary prepared by the candidate on a form obtainable from the
             University.

       3.    A completed form of notice of candidature, copies of which are obtainable from the
             University.
       4.        A certificate provided by the partner institution to show that all financial obligations have
                 been fulfilled.

A25.   For every higher degree Examining Board there shall be a Convenor & Secretary who shall be
       responsible for ensuring that the correct administrative procedures for the submission and
       examination of the thesis are carried out. The Head of Department may act as Convenor &
       Secretary or may delegate this function to a senior member of the academic staff of his/her
       Department.

A26.   The Convenor & Secretary shall forthwith send one typed and bound copy of the thesis to the
       Director of Academic Affairs of the University, or nominee, for the use of the external examiner
       together with the additional copy of the summary, form of notice of candidature and the certificate
       provided by the partner institution as specified in paragraph A24 above.

A27.   A thesis submitted for a higher degree of the University shall normally be openly available and
       subject to no security or restriction of access. However, the University may, on the special
       recommendation of a partner institution, place a bar on photocopying and/or access to a thesis for
       a specified period of up to five years. It shall be the responsibility of the candidate’s supervisor to
       initiate an application as soon as is reasonably practicable. Normally the partner institution will
       forward a recommendation to the University at the time of registration of the candidate’s scheme of
       research. This bar would also apply to members of staff.

       On submission a candidate shall be required to sign a statement indicating

           either:

       1.        that the thesis, if successful, may be made available for inter-library loan or photocopying
                 (subject to the law of copyright), and that the title and summary may be made available to
                 outside organisations;
       or

       2.        that the thesis, if successful, may be made so available after expiry of a bar.

       Normally, the title and summary of the thesis shall be freely available.

A28.   A candidate is at liberty to publish the whole or part of the work produced during the candidate’s
       period of registration prior to its submission as a whole, or a part of a thesis, provided that in the
       published work it is nowhere stated that it is in consideration for a higher degree. Such published
       work may later be incorporated in the thesis submitted to the University.

Examination

A29.   An Examining Board is required to conduct an oral examination of a PhD candidate who submits a
       thesis for examination. This requirement may be waived, at the discretion of the Examining Board,
       when an examination of a re-submitted thesis is being conducted (see paragraph A36 below).

A30.   An Examining Board shall be comprised as follows:

                     Chair & Convenor
                     Internal Examiner

       
        In the case of the examination of a staff candidate, there shall be instead two external examiners. Candidates who are, or
       who become at the time of submission, members of staff at a partner (or of another University/ institution) other than that at
       which he/she has registered for study shall be examined as a student candidature – i.e. there shall be a Chair and normally
       one external and one internal examiner.
                 External Examiner

       The candidate's Head of Department may act as Chair to the Examining Board, or may delegate his
       function to a senior member of the academic staff of the partner institution concerned except
       where the Head of Department is also one of the candidate's Supervisors, in which case the role of
       Chair of the Board must be delegated to a senior member of the academic staff of the institution
       concerned.

A31.   An Examining Board shall consider any written submission to the Chair by a candidate’s
       supervisor(s) and any response by the candidate in accordance with the provisions of Paragraph
       A14 above.

A32.   The examiners may also require a candidate to sit a written examination.

A33.   The oral examination will normally be conducted at the partner institution. At the discretion of the
       Vice-Chancellor, the oral examination may be conducted at a place other than at the institution.

A34.   In the case of a candidate resident at the time of submission elsewhere than in the UK, the
       University may defer the oral examination until the return of the candidate to this country, provided
       that:

       1.      each candidate shall give not less than two months’ notice to the Director of Academic Affairs
               of the dates between which he/she will be available for oral examination in this country;

       2.      the oral examination may not be deferred for a period exceeding twelve months from the
               date of submission of the thesis to the University;

       3.      any additional expense caused to the University in the conduct of the deferred oral
               examination shall be borne by the candidate.

A35.   Examining Boards, in recommending a candidate for the degree, shall certify that the thesis
       submitted by the candidate substantially covers the scheme of research approved for him/her by
       the University.

A36    Examining Boards may recommend one of the following options:

        (i)   that the candidate be approved for the degree of PhD subject to completion of such minor
              corrections as may be required by the Examining Board. The Examining Board may stipulate
              that the corrections made shall be scrutinised by either/both examiner(s) prior to the award
              process being initiated. Corrections shall be completed within a period of four working weeks
              from the date of the official notification to the candidate of the outcome of the examination.

       (ii)    that the candidate be approved for the degree of PhD subject to such corrections and
              amendments as may be required by the Examining Board.. Corrections and amendments shall
              be completed within a period of twelve working weeks from the date of the official notification to
              the candidate of the outcome of the examination.

       (iii)* that the candidate be not approved for the degree of PhD but be allowed to modify the thesis
              and re-submit it for the degree of PhD on one further occasion, upon payment of a re-
              submission fee. The re-submission shall take place within a period not exceeding two years from
              the date of the official notification to the candidate of the outcome of the examination.

       (iv) that the candidate be not approved for the degree of PhD, but be approved instead for the
            degree of MPhil subject to completion of such minor corrections as may be required by the
            Examining Board. The Examining Board may stipulate that the corrections made shall be
            scrutinised by either/both examiner(s) prior to the award process being initiated. Corrections
                  shall be completed within a period of four working weeks from the date of the official notification
                  to the candidate of the outcome of the examination.

            (v) that the candidate be not approved for the degree of PhD, but be allowed to modify the thesis
                 and re-submit it for the degree of MPhil on one further occasion,upon payment of the
                 examination fee The re-submission shall take place within a period not exceeding one year from
                 the date of the official notification to the candidate of the outcome of the examination.

            (vi) that the candidate be not approved for the award of a degree.

A37          A candidate awarded the degree of MPhil on the basis of his/her PhD candidature under the
            provisions of sub-paragraph (a)(iv) or (v) above cannot later submit for the degree of PhD without
            pursuing a new scheme of research.

A38         An Examining Board may attach to a thesis which has not been approved by the examiners any
            decisions or recommendations or comments which they may desire the Director of Academic
            Affairs, or nominee, to communicate to the candidate after the termination of the examination
            including a decision that the thesis may not be submitted for re-examination until at least one year
            has elapsed since the date it was first submitted for examination.

A39         Two copies of every work of research approved by the examiners shall become the property of the
            University. One copy shall be deposited by the Convenor & Secretary in the National Library of
            Wales, Aberystwyth; the other shall be deposited by the Convenor & Secretary in the library of the
            partner institution at which the candidate has pursued his/her research.

            Candidates whose research was pursued at a partner institution which participates in the British
            Library Document supply service may be asked to provide, for microfilming by the British Library, an
            additional unbound, validated, non-returnable copy of their examined thesis, which conforms to BSI
            specification No. 4821. Such candidates may also be asked to complete the British Library’s access
            agreement form.


SECTION B

Candidates Pursuing Part-time Research Externally

B1.         A candidate for the degree under this section must be enrolled as a part-time student at an
            approved partner institution for the minimum period defined in paragraph B6 below and must pay
            the appropriate fees.

Entry Conditions

B2.         A candidate for the degree of PhD must hold one of the following qualifications prior to
            commencement of research:

            1.      an initial degree of the University of Wales;
            2.      an initial degree of another University approved for this purpose or of the CNAA;
            3.      a non-graduate qualification which the University has deemed to be equivalent to graduation.

B3.         Irrespective of a candidate’s qualifications, a partner institution must satisfy itself that a candidate is
            of the required academic standard to complete the scheme of research proposed.

B4.         A candidate who has not already done so, is required to matriculate in the University at the
            commencement of his/her scheme of research.


    These options are not available in the case of candidates who have re-submitted a thesis for examination.
Registration and Time-Limits

B5.    Subject to the agreement of the University, a candidate may commence his/her period of research
       on the first day of any calendar month.

B6.    All candidatures for the degree of PhD under this section shall extend over a minimum period of
       five years or fifteen terms of which the first two years shall be regarded as the probationary period
       during which a candidate will be expected to demonstrate his/her ability to proceed with further
       research. Exemptions from the probationary period may by granted if a candidate:

       (a)   Holds a degree of Master of an approved University obtained by research or advanced study
             which, in the judgement of the University, provides sufficient academic background to permit
             the completion of the proposed research in three years.

       (b)   Has completed a minimum of one year’s full time or two years’ part-time supervised
             postgraduate work in the same academic discipline as the proposed PhD scheme of research
             to the satisfaction of a partner institution on the recommendation of the Head of the
             appropriate Department.

       (c)   Has submitted postgraduate research work of a standard approximate to that of a Master’s
             degree and approved by the partner institution on the recommendation of the Head of the
             appropriate Department.

       (d)   Has had at least two years’ relevant experience since graduation, such approval to be granted
             by the University on the recommendation of the Head of the appropriate Department.

       No other exemptions will be granted.

B7     Tuition fees are payable on an annual or termly basis in respect of a candidate’s period of study as
       an enrolled student. Partner institutions may also, at their discretion, charge fees at a level they
       deem appropriate in respect of students who continue to receive supervision and/or the provision
       of other facilities after the expiry of their stipulated period of study.

B8.    Not later than three months after the beginning of the candidate’s period of study as a research
       student, the partner institution shall notify to the University:

       (a)   the full name of the candidate;

       (b)   details of his/her initial degree;

       (c)   the name of his/her department/school of study;

       (d)   the name of his/her supervisors;

       (e)   the subject area in which he/she will pursue his/her research;

       (f)   the start date and duration of his/her period of study as an enrolled student (see paragraphs
             B5 and B6 above);

       (g)   reason for exemption from the probationary period (where applicable)(as prescribed in
             paragraph B6 (a)-(d) above).

B9.    A candidature shall lapse if a thesis is not submitted, in the form and manner prescribed by
       regulation, by the following time-limits:
        .1    In the case of five-year candidatures (the first two years of which are regarded as the
              probationary period):

              -     nine years from the official beginning of the candidate’s period of study as a research
                    student, as prescribed in paragraph B5 above;

        .2    In the case of candidates exempted from the probationary year:

              -     seven years from the official beginning of the candidate’s period of study as a research
                    student, as prescribed in paragraph B5 above.

        These time limits may be extended by the University of Wales, but in exceptional cases only and in
        accordance with criteria laid down in the Academic Protocols. A reasoned application, supported by
        appropriate independent evidence, must be submitted by the candidate’s department for
        consideration by the University.

B10.    The candidature must be sponsored at the outset by the Head of a Department or other
        appropriate academic section within the partner institution at which the candidate proposes to
        register as a postgraduate student.

B11.    Application for such sponsorship must be made by the prospective candidate to the Head of the
        Department concerned and shall include a written statement from the applicant indicating that
        he/she would have access to all the appropriate sources of material.




Supervision

B12.    The partner institution shall ensure that each candidate is supervised, on a regular and continuing
        basis, in accordance with its general procedures for postgraduate supervision.

B13.(a) For each candidature the University shall approve two supervisors via the Validation Board.

B13.(b) The following categories of a staff are eligible for appointment: a full-time or a part-time member
        of the academic staff of the institution concerned; a full time or part time member of the academic
        staff of an accredited institution of the University of Wales

        Wherever possible the institution shall make provision for one of the two supervisors assigned to
        the candidate to be a member of staff of an accredited institution of the University of Wales.

        At the request of the institution, the University may also approve a third supervisor, who may be
        external to the partner institution or to the University.

B14.    A candidate’s supervisor(s) shall have the right to convey to the Chair of the Examining Board any
        concerns relevant to a candidate’s research project, the resulting thesis or its examination which the
        supervisor(s) consider(s) the Board should take into account prior to reaching its decision. The
        supervisor(s) shall convey these concerns, in writing, both to the Chair and to the candidate, as soon
        as practicable after the presentation of the thesis and in any event, early enough to allow the
        candidate sufficient time prior to the examination of the thesis (including any oral examination) to
        consider the points made and to prepare a response.

        It shall be the responsibility of the Chair of the Examining Board to ensure that the candidate is
        satisfied with the time allowed for consideration of and response to the points made by the
        supervisor(s), and to secure for the record a written statement by the candidate to this effect. (See
        also paragraph B33 below).
B15.   A candidate’s supervisor shall not be appointed internal examiner, although he/she may be invited
       by the Chair of the Examining Board to attend the oral examination in an advisory capacity.

B16.   If, in exceptional circumstances, it proves impossible to appoint an appropriate internal examiner
       from within the Department concerned, the University may approve the appointment of an internal
       examiner from another Department of the partner institution concerned.

B17.   If it proves impossible to appoint an appropriate internal examiner from another Department of the
       partner institution, the Vice-Chancellor may, on the special recommendation of the Head of
       Department concerned, appoint an internal examiner from another approved institution. In
       appointing such an internal examiner, the Vice-Chancellor may take account of, but need not be
       bound by any nomination made by the Head of Department.

B18.   The Vice-Chancellor of the shall not consider the appointment of an internal examiner from another
       approved partner institution under the provisions of paragraph B17 above unless he/she has
       considered and accepted an assurance from the Head of Department concerned that all appropriate
       steps have been taken to appoint an internal examiner from within the candidate’s own institution.

B19.   If, in exceptional circumstances, it proves impossible to appoint an appropriate internal examiner
       either from within the institution concerned, or from another such approved institution, the Vice-
       Chancellor may, on the special recommendation of the Principal of the institution concerned,
       appoint a second external examiner in lieu of an internal examiner. In appointing such an external
       examiner, the Vice-Chancellor may take account of, but need not be bound by any nomination
       made by the Principal.

B20.   The Vice-Chancellor shall not consider the appointment of a second external examiner in lieu of an
       internal examiner under the provisions of paragraph B19 above unless he/she has considered and
       accepted an assurance from the Principal that all appropriate steps have been taken to appoint an
       internal examiner from within the institution or from another approved partner institution.

B21.   Regular personal contact between the candidate and the supervisor must be maintained
       throughout the period of research. A brief report, written by the candidate and endorsed by the
       supervisor, must be submitted to the Head of the Department of three times a year, at the end of
       each term.

B22.   The control of the topic of research and of all conditions governing its candidature shall at all times
       remain with the Head of the Department in which the candidature is being sponsored and shall be
       subject to the approval of University.

Submission of Thesis

B23.   Every candidate’s research shall be completed by the presentation of a thesis embodying the
       methods and results of the research. Candidates in the Faculty of Music who have qualified for the
       degree of Master of Music in the University of Wales may submit a major work or works of original
       composition, and any candidate in the Faculty of Music may submit a major work or works of
       original composition together with related analytical work.

B24.   In order to allow for the examination to be completed a candidate is permitted to submit a thesis
       six months before the expiry of the period of study approved in his/her case. Hence a candidate
       pursuing a three year period of study may submit two and a half years from the date of initial
       registration with a partner institution and a candidate pursuing a five year period of study may
       submit four and a half years from the date of such registration.

B25.   Except as provided below in paragraph B38, a candidate may not amend, add to, or delete from
       his/her thesis after it has been submitted.
B26.   For the purpose of the examination, a candidate shall submit the following to the Institution:

       1.    Two typed and bound copies of the thesis, each of which shall contain:

             -     a summary in form suitable for publication and not exceeding three hundred words;

             -     a statement, signed by the candidate, showing to what extent the work submitted is the
                   result of the candidate’s own investigation; acknowledgement of other sources shall be
                   made by footnotes giving explicit references. A full bibliography should be appended
                   to the work;

             -     a declaration, signed by the candidate, to certify that the work has not already been
                   accepted in substance for any degree, and is not being concurrently submitted in
                   candidature for any degree;

             -     a signed statement regarding availability of the thesis (see also paragraph B29 below).

       2.    An additional copy of the summary prepared by the candidate on a form obtainable from the
             University.

       3.    A completed form of notice of candidature, copies of which are obtainable from the
             University.

       4.    A certificate provided by the partner institution to show that all financial obligations have
             been fulfilled.

B27.   For every higher degree Examining Board there shall be a Convenor & Secretary who shall be
       responsible for ensuring that the correct administrative procedures for the submission and
       examination of the thesis are carried out. The Head of Department may act as Convenor &
       Secretary or may delegate this function to a senior member of the academic staff of his/her
       Department.

B28.   The Head of Department shall forthwith send one typed and bound copy of the thesis to the
       Director of Academic Affairs of the University, or nominee, for the use of the external examiner
       together with the additional copy of the summary, form of notice of candidature and the certificate
       provided by the partner institution as specified in paragraph B26 above.

B29.   A thesis submitted for a higher degree of the University shall normally be openly available and
       subject to no security or restriction of access. However the University may, on the special
       recommendation of a partner institution, place a bar on photocopying and/or access to a thesis for
       a specified period of up to five years. It shall be the responsibility of the candidate’s supervisor to
       initiate an application as soon as is reasonably practicable. Normally the partner institution will
       forward a recommendation to the University at the time of registration of the candidate’s scheme of
       research. This bar would also apply to members of staff

       On submission a candidate shall be required to sign a statement indicating either:

       1.    that the thesis, if successful, may be made available for inter-library loan or photocopying
             (subject to the law of copyright), and that the title and summary may be made available to
             outside organisations;
       or

       2.    that the thesis, if successful, may be made so available after expiry of a bar.

       Normally, the title and summary of the thesis shall be freely available.
B30.      A candidate is at liberty to publish the whole or part of the work produced during the candidate’s
          period of registration at the partner institution of the University of Wales concerned, prior to its
          submission as a whole, or a part of a thesis, provided that in the published work it is nowhere stated
          that it is in consideration for a higher degree. Such published work may later be incorporated in the
          thesis submitted to the University.

Examination

B31.      An Examining Board is required to conduct an oral examination of a PhD candidate who submits a
          thesis for examination. However this requirement may be waived, at the discretion of the Examining
          Board, when an examination of a re-submitted thesis is being conducted (see paragraph B38
          below).

B32.      An Examining Board shall be comprised as follows:

                    Chair & Convenor
                    Internal Examiner
                    External Examiner

          The candidate's Head of Department may act as Chair to the Examining Board, or may delegate his
          function to a senior member of the academic staff of the partner institution concerned except
          where the Head of Department is also one of the candidate's Supervisors, in which case the role of
          Chair of the Board must be delegated to a senior member of the academic staff of the partner
          institution concerned.

B33.      An Examining Board shall consider any written submission to the Chair by a candidate’s
          supervisor(s) and any response by the candidate in accordance with the provisions of Paragraph
          B14 above.

B34.      The examiners may also require the candidate to sit a written examination.

B35.      The oral examination will normally be conducted at one of the approved partner institutions. At the
          discretion of the Vice-Chancellor, the oral examination may be conducted at a place other than an
          approved partner institution.

B36.      In the case of a candidate resident at the time of submission elsewhere other than in the UK, the
          oral examination may be deferred until the return of the candidate to this country, provided that:

          1.     each candidate shall give not less than two months’ notice to the Director of Academic Affairs
                 of the University of the dates between which he/she will be available for oral examination in
                 this country;

          2.     the oral examination may not be deferred for a period exceeding twelve months from the
                 date of submission of the thesis to the University;

          3.     any additional expense caused to the University in the conduct of the deferred oral
                 examination shall be borne by the candidate.





  In the case of the examination of a staff candidate, there shall be instead two external examiners. Candidates who are, or who
become at the time of submission, members of staff at a partner institution of the University (or of another University/partner
institution) other than that at which he/she has registered for study shall be examined as a student candidature – i.e. there shall be a
Chair and normally one external and one internal examiner.
B37.        Examining Boards, in recommending a candidate for the degree, shall certify that the thesis
            submitted by the candidate substantially covers the scheme of research approved for him/her by
            the University.

B38.(a) Examining boards may recommend one of the following options:

            (i)    that the candidate be approved for the degree of PhD subject to completion of such minor
                   corrections as may be required by the Examining Board. The Examining Board may stipulate
                   that the corrections made shall be scrutinised by either/both examiner(s) prior to the award
                   process being initiated. Corrections shall be completed within a period of four working weeks
                   from the date of the official notification to the candidate of the outcome of the examination.

            (ii)    that the candidate be approved for the degree of PhD subject to such corrections and
                   amendments as may be required by the Examining Board.. Corrections and amendments shall
                   be completed within a period of twelve working weeks from the date of the official notification to
                   the candidate of the outcome of the examination.

            (iii)* that the candidate be not approved for the degree of PhD but be allowed to modify the thesis
                   and re-submit it for the degree of PhD on one further occasion, upon payment of a re-
                   submission fee. The re-submission shall take place within a period not exceeding two years from
                   the date of the official notification to the candidate of the outcome of the examination.

            (iv) that the candidate be not approved for the degree of PhD, but be approved instead for the
                 degree of MPhil subject to completion of such minor corrections as may be required by the
                 Examining Board. The Examining Board may stipulate that the corrections made shall be
                 scrutinised by either/both examiner(s) prior to the award process being initiated. Corrections
                 shall be completed within a period of four working weeks from the date of the official notification
                 to the candidate of the outcome of the examination.

            (v) that the candidate be not approved for the degree of PhD, but be allowed to modify the thesis
                 and re-submit it for the degree of MPhil on one further occasion,upon payment of the
                 examination fee The re-submission shall take place within a period not exceeding one year from
                 the date of the official notification to the candidate of the outcome of the examination.

            (vi) that the candidate be not approved for the award of a degree.

B38.(b) A candidate awarded the degree of MPhil on the basis of his/her PhD candidature under the
        provisions of sub-paragraph (a)(iv) or (v) above cannot later submit for the degree of PhD without
        pursuing a new scheme of research.

B39.        An Examining Board may attach to a thesis which has not been approved by the examiners, any
            decisions or recommendations or comments which they may desire the Director of Academic Affairs
            of the University, or nominee, to communicate to the candidate after the termination of the
            examination including a decision that the thesis may not be submitted for re-examination until at
            least one year has elapsed since the date it was first submitted for examination.

B40.        Two copies of every work of research approved by the examiners shall become the property of the
            University. One copy shall be deposited by the Convenor & Secretary in the National Library of
            Wales, Aberystwyth; the other shall be deposited by the Convenor & Secretary in the library of the
            partner institution at which the candidate has pursued his/her research.

            Candidates whose research was pursued at a partner institution which participates in the British
            Library Document Supply Service may be asked to provide, for microfilming by the British Library,
            an additional unbound, validated, non-returnable copy of their examined thesis, which conforms to



    These options are not available in the case of candidates who have re-submitted a thesis for examination.
BSI specification No. 4821. Such candidates may also be asked to complete the British Library’s
access agreement form.
              NOTES OF GUIDANCE FOR EXAMINERS AND CHAIRS - PHD THESES
APPENDIX 2         Academic Protocol 3 – Research Degree Examinations

Introductory Notes

(a)     These Protocols follow the pattern of the University’s Academic Regulations for higher degrees by
        research; it is intended that they should be read in conjunction with (i) the relevant Regulations and (ii)
        notes of guidance in the context of a user's guide since it elaborates upon them, particularly with
        reference to administrative procedures. In any conflict between the Regulations and this document, the
        former shall prevail.

(b)     All references to the ‘University’ in this Standing Order should be taken to refer to the University of
        Wales.



Method of Candidature

1       A candidate may qualify for a research degree by one of the methods permitted by the Regulations.

2       It is possible, in appropriate cases, to transfer from one section of the regulations to another, eg, from
        full-time to part-time and vice-versa. In such cases the University will determine a revised minimum
        period of study and will fix the earliest date for the submission of the thesis. The method used to
        calculate the revised period of study and the earliest date for the submission of the thesis is illustrated
        in Appendix I.

Entry Conditions

3       The University provides in a separate Academic Protocol a list of approved universities/institutions
        whose initial degrees are recognised by the Academic Board as being of a standing equivalent to its
        own initial degrees, together with a list of those non-graduate qualifications which will permit entry to
        candidature for a higher degree of the University.

        A special recommendation for the admission of a candidate who does not possess a recognised
        entry qualification must be made by the partner institution concerned to the University before the
        candidate's proposed scheme of study is due to begin.

        Candidatures for the degree of MPhil may be approved on behalf of candidates who possess relevant
        and responsible work experience. Such candidates must satisfy the University’s protocols for the
        matriculation of non-graduates and the University must be satisfied that he/she is of the required
        academic standard to complete the scheme of study proposed.

4       Matriculation is the formal admission of a student to a scheme of study leading to a degree or other
        academic award of the University. The process is governed by formal University Regulations. Research
        degree candidates who have not previously matriculated must complete the appropriate form and
        provide evidence of their degree or equivalent qualification in the form of an original certificate or an
        official statement from the awarding institution or other body. Unless a candidate matriculates he/she
        is not eligible for examination.

5       Those Universities whose Master's degrees are approved for the purposes of exemption from the
        probationary period are those which are specified in the Academic Protocol referred to in paragraph 3,
        above.

Registration and Time Limits
6        The expectation is that the overwhelming majority of candidates will submit their thesis within the
         time-limit laid down by regulation. A candidature may be suspended or a time-limit extended by the
         University, but in exceptional cases only and in accordance with the following criteria:

         (a)   normally, suspensions/extensions will be granted only on compassionate grounds, or in cases of
               illness, serious domestic difficulties or exceptional professional commitments which can be
               demonstrated to have adversely affected the candidate. A full and reasoned case, supported by
               appropriate medical or other independent evidence, must be made for consideration by the
               partner institution (in the first instance) and then by the University.

         (b)   in the case of candidates who cite exceptional professional commitments, the request must be
               accompanied by written confirmation and description by the employer of the exceptional
               workload borne by the candidate.

         (c)   in cases which arise as a result of illness:

               (i)    satisfactory medical evidence, including a medical certificate, must be supplied. (The extent
                      and nature of the illness as described in the certificate are invaluable in assessing the case.)

               (ii)   a clear statement must be supplied, showing that the department concerned has evaluated
                      the situation in which the candidate finds himself/herself as a result of the illness and that it
                      considers the requested extension to be appropriate. Such a statement will, wherever
                      possible, follow direct contact between candidate and department.

7        Applications for suspensions/extensions must be routed via the candidate's supervisor and
         Department to the institution's Registry. Should the Institution’s Registry wish to proceed with the
         request, it is required to submit a full case to the University in respect of all extensions sought
         (together with supporting evidence/reasons) in order that it may be considered for approval by the
         University.

Supervision

8        The procedures for postgraduate supervision should be made available by the partner institution
         concerned to students and supervisors.

Submission of Thesis

9        For the purpose of the examination, candidates shall submit the following to their institution:

         .1    Two typed and bound copies of the thesis, each of which shall contain:

               -      a summary not exceeding three hundred words in length;
               -      a statement, signed by the candidate, showing to what extent the work submitted is the
                      result of the candidate's own investigation; acknowledgement of other sources shall be
                      made by footnotes giving explicit references. A full bibliography must be appended to the
                      work;

               -      a declaration, signed by the candidate, to certify that the work has not already been
                      accepted in substance for any degree, and is not being concurrently submitted in
                      candidature for any degree;

               -      a signed statement regarding availability of the thesis.


    Theses may be submitted for examination either in permanent, hardback binding or, where the Institution concerned either requires or
    permits, in temporary, secure binding. Candidates considering submitting work for examination in temporary binding must first check
    with the institution that such a form of submission is permitted.
      .2      An additional, loose copy of the summary prepared by the candidate on a form obtainable from
              the University.

      .3      A completed form of notice of candidature, copies of which are obtainable from the University.

      .4      A certificate provided by the partner institution to show that the candidate has discharged all
              outstanding financial obligations and has satisfied the requirement that he/she has matriculated
              successfully.

      (The required Certificate must be in the form specified to institutions by the University. A modified
      form of certificate is used by staff candidates and candidates who are not required to pay fees.)

10    Any candidate who is following a scheme of study of the University of Wales may choose – regardless
      of whether the main language of assessment of the scheme in question is Welsh or English – to submit
      examination scripts or assessed work in either Welsh or English. A candidate who wishes to be
      assessed in a language (ie. either Welsh or English) which is not the main language of
      tuition/assessment for the scheme concerned is required to notify the institution Registrar by the time-
      limit laid down by the Institution concerned.

      The Superintendent (or nominee) shall liaise appropriately regarding:

      -       the provision of question papers through the medium of Welsh;

      -       the necessary arrangements, which must be by the external examiner(s), for the translation and/or
              marking of scripts in time for the inclusion of candidates’ results on the official Notification of
              Results form;

      -     the engagement of a suitable person or persons to act as advisory examiners                or (at an
           approved fee) as translators.

11    Candidates who are resubmitting a thesis which has failed previously to satisfy the Examiners are
      required to submit to their institution two copies of their modified thesis together with those
      documents specified in paragraph 9 above, with the exception of the certificate confirming that all
      financial obligations/matriculation have been fulfilled (unless the policy of the institution concerned
      requires that a further certificate be obtained by candidates prior to re-submission of their work.)

12    Details of current fees are available from the Registry of the Institution concerned.

13    The text of a doctoral thesis shall not normally exceed 100,000 words (excluding Appendices and
      genuine footnotes). The text of an MPhil thesis shall not normally exceed 60,000 words (excluding
      Appendices and genuine footnotes).

14    Detailed instructions on the presentation of theses are to be found in Notes of Guidance issued to
      candidates who are about to submit their thesis. Copies of these Notes are available from the
      University, or from the Registry of the Institution concerned.

Examination

15    The administrative tasks concerning the submission and examination of a thesis may be carried out
      by a nominated member of the institution’s staff who may then act as Convenor & Secretary of an
      Examining Board.

16    If satisfied that a prima facie case exists for referring the thesis for detailed examination, the Convenor
      & Secretary of the Examining Board shall appoint at least one internal examiner and shall inform the
      Institution’s Registry in writing of the name of the proposed external examiner.
17        The Convenor & Secretary shall retain one copy of the submitted work (for the use of the internal
          examiners); the other copy shall be sent to the external examiner, together with the completed
          documents specified above.

18        A member of the senior academic staff at the institution, other than a candidate’s supervisor, shall Chair
          an Examining Board. The Chair of the Board shall be independent in the examining process, and shall
          be responsible to the Vice-Chancellor for the conduct of the examination.

19        Prior to, or at the time of, submission of the thesis, the Institution’s Registry must forward to the
          University in writing the name of the proposed external examiner, for appointment.

20        The appointment of the external examiner will be made by the University on behalf of the Vice-
          Chancellor. The external examiner should be sent one copy of the candidate's thesis, the forms
          necessary for the conduct of the examination and a form on which the external examiner may claim,
          following the examination, his/her fees and expenses.

21        The external examiner must be aware of the nature and purpose of the degree for which the candidate
          is being examined and must possess specialist knowledge and expertise in the subject of research. The
          external examiner may not be a member of staff of an accredited institution of the University unless
          there are exceptional circumstances, such as the unavailability elsewhere of the required specialised
          subject knowledge. Such cases must be referred to the Validation Unit for a decision.

22        No external examiner may be appointed who has had direct or indirect communication with a
          candidate concerning his/her research.

23        The external examiner will be asked to note that the University of Wales expects that, normally, the
          examination of the candidate should be completed within a period of twelve working weeks from
          the date of submission of the work by the candidate.

Bar on Access

24        Any recommendation for a bar on access must be made to the University by the Institution’s Registry
          after consideration of an application initiated by a candidate's supervisor. It shall be the responsibility
          of the supervisor to make the application as soon as is reasonably practicable. Normally the institution
          will forward a recommendation to the University at the time of registration of the candidate's scheme
          of research. The recommendation must include a statement of the grounds on which the request is
          being made. Most requests of this nature are made on the grounds of the commercial sensitivity of the
          research, which may have been partially sponsored by a commercial or industrial organisation.

25        When a bar on access has been granted, the University will notify the institution Registrar. Following a
          successful examination, the University will notify the Convenor & Secretary of the Examining Board, the
          Librarian and the National Librarian that the work is to be withheld from access for a specified period.

26        Although the bar shall be regarded as operative as soon as the thesis is submitted, the period
          approved shall be calculated from the date on which the candidate is formally notified by the University
          that he/she has qualified for a degree.

Constitution of Examining Board

27        All Examining Boards for student candidates shall consist of each of the following individuals:


*
     The despatch of these items to the internal and external examiner should be undertaken either by the Chair or Convenor of the
     Examining Board, or by a nominated member of staff in the Institution’s Registry.


     Please see the separate ‘Code of Practice for External Examiners : Research Degrees’ for further information.
          .1    A Chair, who will be the Head of Department concerned unless the latter delegates this
                responsibility to a senior member of his/her staff. Where the Head of Department is also the
                supervisor of the candidate concerned, a senior member of the academic staff of the Department
                must act as the Chair of the Board instead.

                The Chair of the Examining Board is required to chair the oral examination and any meeting of the
                examiners.

          .2    An external examiner or examiner(s) appointed by the Vice-Chancellor, as above.

          .3    An internal examiner or examiners, appointed by the Chair of the Examining Board.

28        The Chair of the Examining Board will be responsible to the Vice-Chancellor for the conduct of the
          examination.

29        A candidate's supervisor shall not be appointed internal examiner, although he/she may be invited by
          the Chair of the Examining Board to attend the oral examination in an advisory capacity.

30        In the case of members of staff submitting for the degree of PhD, each Examining Board shall consist
          of the following members:

          .1    A Chair, whose duties and responsibilities shall be the same as for non-staff candidates (see
                paragraph 27-28 above).

          .2    Two external examiners appointed by the Vice-Chancellor in accordance with paragraphs 20-23
                above.

          In addition, an internal examiner from within the University may be appointed by the Chair of the
          Examining Board concerned, provided that the person so appointed is not also the candidate's
          supervisor.

31        If an internal examiner is appointed the candidate is required to supply an additional copy of the thesis
          for the Head of Department. This additional copy need not be bound. Where an additional person (or
          persons) are also appointed in an advisory capacity, the institution shall arrange for the requisite
          number of unbound copies of the thesis to be taken and distributed.

32        The Chair of the Examining Board may appoint, in addition to internal examiners, other appropriate
          persons to act in an advisory capacity. Persons so appointed shall not have the right to vote as
          members of the Board, but may be invited to attend the oral examination.





     The Examining Boards of Research Assistants/Associates, Demonstrators and Fixed-Term Lecturers are also constituted according to the
     provisions of this paragraph.
The Oral Examination

33     The following individuals must each be present at the oral examination:

       .1   The Chair;
       .2   The External Examiner(s);
       .3   The Internal Examiner(s).

34     An oral examination is compulsory (but see paragraph 40). The Convenor & Secretary of the Examining
       Board shall advise the candidate of the arrangements which have been made for the oral.

35     The requirement for an oral examination may be waived, at the discretion of the Examining Board,
       when an examination of a re-submitted thesis is being conducted.

36     Any oral examination must normally be held in the candidate's Institution. However, the University
       may, in exceptional circumstances, permit an oral examination to be held elsewhere, provided that
       suitable accommodation and other arrangements for its conduct have been made. Such a practice,
       should not, however be more costly than holding an oral at the institution.

Special Examination Arrangements

37     A candidate who has submitted a medical certificate to the Superintendent of Examinations to show
       that he or she is unable through illness or accident to attend at the examination room but is fit to
       undergo examination may be examined in a special room if the Superintendent is able to make
       satisfactory arrangements for the examination.

38     Each candidate shall be examined at the institution at which he or she has pursued the scheme or
       schemes; save that, in exceptional circumstances, a candidate may with the approval of the University
       sit for a written examination at another institution or approved comparable place. Approval may be
       given provided that satisfactory arrangements can be made for the examination by the Superintendent
       of Examinations concerned that where the same paper is to be sat by other candidates the examination
       is taken at the same time as the paper in the Institution and that any expense incurred will be borne by
       the candidate.

39     A student requiring special provision for his/her examination shall submit a written application, in the
       first instance, to the Head of Department, who shall consult the Superintendent of Examinations by a
       time-limit to be specified by the institution. The application shall be supported by documentary
       evidence. The Head of Department or Chair of the Examining Board, in consultation with the
       Superintendent of Examinations, is permitted to disregard requests for special provision if not
       supported by appropriate supporting documentary evidence.

40     If the Head of Department recommends that a student should receive special provision, he/she shall
       forward the application, supported by copies of documentary evidence, to the Superintendent by a
       time-limit to be specified by the Institution. In the case of candidates with dyslexia, a report which is
       dated within three years of the date of entry of the candidate to the scheme of study must be received
       from a qualified psychologist experienced in working with dyslexic adults or from someone with a
       qualification from a professional training course involving assessing adults with dyslexia.

41     On receipt of a recommendation for special provision the Superintendent of Examinations will decide
       whether or not to approve the application for special provision and the provision which will be made
       available to the student. The decision of the Superintendent will be final.

After the Examination
42     After completion of the examination, the Convenor & Secretary must return the completed Combined
       Notice of Candidature/Report and Result form to the University. The form will contain:

       -    Section 1, the student’s notice of candidature

       -    Section 2, which will comprise the external examiner’s report (including a report on the oral
            examination), the internal examiner’s report, a joint examiners’ report (if desired) and the
            Examining Board’s formal recommendation of result. The formal recommendation of result sheet
            must record the exact decision of the Examining Board and must be signed by the Chair, the
            external examiner and the internal examiner(s), but not by any person attending in an advisory
            capacity.

43     The Convenor & Secretary must arrange for the deposit of one copy of a successful thesis in the
       National Library of Wales, Aberystwyth, and for the deposit of a second copy in the institution’s Library.

44     All copies of a failed thesis submitted by the candidate must be returned to the candidate, once the
       process of examination and the hearing of any subsequent appeal has been completed.

45     On receipt of the completed Combined Notice of Candidature/Report and Result form, the University
       will inform candidates of the result, and will send a copy of the letter to the Convenor & Secretary and
       to the Registrar of the institution concerned.

       Arbitrating External Examiners

46     When a dispute arises between the external examiner and internal examiner(s) the usual Report and
       Result Form should be marked by the Examiners and Chair so as to indicate that the Board had
       been unable to agree upon a recommendation.

       In such a case it is within the power of the Vice-Chancellor to resort to another external examiner
       who shall be asked to arbitrate.

       When selecting an Arbitrating External Examiner the Vice-Chancellor may take into account any
       written reports submitted by the members of the Examining Board and may also take into account
       – but need not be bound by – any nomination made by the original Board.

       Upon appointment by the Vice-Chancellor, an Arbitrating External Examiner shall be given by the
       Convenor & Secretary a copy of the candidate’s work together with the reports of the original
       examiners and the ‘Report and Result Form’ and ‘Notes for Arbitrating External Examiners’ which
       the University shall provide.

       When considering the candidate’s work, an Arbitrating External Examiner may choose whether or
       not to refer to the reports of the original examiners (and if so, when he/she might do so). He/she
       may also choose to conduct a further oral examination and, if so, whether or not the original
       examiners may be invited to attend.

       When the Arbitrating External Examiner has concluded the consideration of the work, the outcome
       should be communicated to the Chair of the Examining Board, in the first instance. The Chair shall
       arrange for the ‘Report and Result Form’ to be completed, signed and returned to the University.

Right to Appeal

47     Candidates who are not recommended by the Examining Board for the award of the degree in respect
       of which they submitted their thesis may appeal against the decision reached. Copies of the appeals
       procedure are available from the University or from the partner institution.
Admission to Degrees

48     Candidates who have qualified for higher degrees may be admitted to their degrees in absentia, by
       decree of the Vice-Chancellor. This is an internal administrative procedure carried out at frequent
       intervals throughout the year.

       For the purpose of the above, the examination must have been completed and the Examining Board’s
       recommendation for the award of the degree - on the Combined Notice of Candidature/Report and
       Result form - must have been received by the University.
ADDENDUM 1

Transfer of Candidature

The principle is firstly to establish what proportion of full-time or part-time study a candidate has already
completed. Next, convert the remaining period of study into its part-time or full-time equivalent. The earliest
date of submission is the new period of study less six months. For example:

A : Full-Time to Part Time

Original period of full -time study:              Two years (six terms) from October 1999

Equivalent period of part-time study:             Three years (nine terms) from October 1999

Full-time study completed:                        Three terms to 30 September 2000

Proportion of study completed:                    One half - therefore the remaining period of part-time
                                                  study will be one half of nine terms, ie five terms
                                                  (rounded up)

New period of study:                              Five terms from 1 October 2000, ie 15 April 2002

Earliest submission date:                         15 October 2001 (new period of study less six months)

B : Part-Time to Full-Time

Original period of part-time study                Three years (nine terms) from October 1999

Equivalent period of full-time study:             Two years (six terms) from October 1999

Part-time study completed:                        Four terms to 31 December 2000

Proportion of study completed:                    Four-ninths - therefore the remaining period of full-
                                                  time study will be five-ninths of six terms, ie, four
                                                  terms (rounded up)

New period of study:                              Four terms from 1 January 2001, ie, 15 April 2002

Earliest submission date:                         15 October 2001 (ie, new period of study less six
                                                  months)
Prifysgol Cymru                                                                                  University of Wales




                                                Validated Schemes
                                EXAMINERS’ RESULT AND REPORT FORM
                                      For the Examination of a PhD Thesis


This form is to be used as the formal notification to the University of Wales of the result of the examination of a
thesis submitted for the Degree of PhD and for Internal and External Examiners’ Reports on both the thesis and the
oral examination.



CANDIDATE DETAILS

Surname:

Forename:

Institution:

Thesis is submitted for examination in Permanent         or Temporary   Binding? (tick as appropriate)


ATTACHED DOCUMENTATION
The following sections are included for completion:

1        External Examiner's Reports
          - External Examiner’s Report on Thesis
          - External Examiner’s Report on Oral Examination
          - External Examiner’s ‘Matters of General Concern…’

2        Internal Examiner’s Report on Thesis

3        External and Internal Examiners' Joint Report

4        Examining Board's Formal Recommendation of Result Form



Examiners are requested to review the attached ‘Notes of Guidance for Examiners and Chairs for the
Examination of PhD Theses’ before proceeding. These should be reviewed in conjunction with the ‘Academic
Regulations for the Degree of Doctor of Philosophy’ and ‘Academic Protocol 3 (‘Research Degree
Examinations’)’; this documentation is available from the University of Wales upon request.
Examiners should be aware that, under the 1998 Data Protection Act, candidates have the right to request
access to any comments made about them in these reports.
                           EXAMINERS RESULT AND REPORT FORMS
                            Section 1 – External Examiner’s Reports

1.1   External Examiner’s Report on Thesis
      To be completed prior to the Oral Examination (viva voce)
Signed:                                                                    (External Examiner)

Printed:

Date:

                               EXAMINERS RESULT AND REPORT FORMS
                                 Section 1 – External Examiner’s Reports

1.2        External Examiner’s Report on Oral Examination
           To be completed following the Oral Examination (viva voce)
Signed:    (External Examiner)

Printed:

Date:
                         EXAMINERS RESULT AND REPORT FORMS
                           Section 1 – External Examiner’s Reports

1.3   Matters of General Concern or Interest
      Record any issues regarding quality or standards that should be drawn to the attention of the
      department/school, the institution or the University of Wales.
Signed:                                                                                 (External Examiner)

Printed:

Date:

                               EXAMINERS RESULT AND REPORT FORMS
                                 Section 2 – Internal Examiner’s Reports

2          Internal Examiner’s Report on Thesis
           To be completed prior to the Oral Examination (viva voce). The Internal Examiner may attach their
           report (signed and dated), on a sheet of headed departmental paper to this form.
Signed:    (Internal Examiner)

Printed:

Date:
                        EXAMINERS RESULT AND REPORT FORMS
                            Section 3 – Examiners’ Joint Report

3   Joint Report by Internal and External Examiners
    To be completed following the Oral Examination (viva voce)

    The report should draw together any disparate views on the thesis which may have been expressed
    by the examiners in their individual reports. A brief agreed view on the candidate's principal
    strengths and weaknesses, the approach to the topic and on the performance at the oral
    examination might also be expressed.

    The joint report might also comment on any difficulties experienced during the examination process
    and, especially in the case of unsuccessful candidatures, on the manner in which the examination
    was conducted and on whether the candidate was given the opportunity to draw the examining
    board's attention to any particular circumstances which might have affected his/her performance.
Signed:                                                                                             (External Examiner)

Printed:

Date:
 Prifysgol Cymru                                                                                             University of Wales




                                                        Validated Schemes
                    EXAMINING BOARD’S FORMAL RECOMMENDATION OF RESULT FORM
                                       for a Thesis submitted for the Degree of PhD



 CANDIDATE DETAILS
 Surname:
 Forename:
 Institution:


 EXAMINING BOARD’S RECOMMENDATION
 The Board of Examiners, after consideration of the work presented for the Degree of Doctor of Philosophy by the above-
 named candidate recommend: (The options below are expanded upon in the ‘Notes for Guidance for Examiners and Chairs
 for the Examination of PhD Theses’ – Section 4)

         (a)       that the candidate be approved for the degree of PhD subject to completion of such minor corrections
                    as may be required by the Examining Board. Corrections should be completed within a period of four working
                    weeks. The Board may stipulate that the corrections shall be scrutinised by either/both examiner(s) prior to the
                    award process being initiated;

         (b)       that the candidate be approved for the degree of PhD subject to such corrections and amendments as
                    may be required by the Examining Board. Corrections/amendments should be completed within a period of
                    twelve working weeks;

                8
         (c)       that the candidate be not approved for the degree of PhD but be allowed to modify the thesis and re-
                    submit it for the degree of PhD on payment of a re-submission fee. A candidate may be allowed a single
                    opportunity to re-submit the work. The re-submission should take place within a period not exceeding two
                    years;

         (d)       that the candidate be not approved for the degree of PhD but be approved instead for the degree of
                    MPhil, subject to completion of such minor corrections as may be required by the Examining Board.
                    Corrections should be completed within a period of four working weeks. The Board may stipulate that the
                    corrections shall be scrutinised by either/both examiner(s) prior to the award process being initiated;

                9
         (e)       that the candidate be not approved for the degree of PhD, but be allowed to modify the thesis and re-
                    submit it for the degree of MPhil on payment of the examination fee. A candidate may be allowed a
                    single opportunity to re-submit the work. The re-submission should take place within a period not exceeding


     8
         This option may not be applied in respect of resubmitted work
     9
         This option may not be applied in respect of resubmitted work
                 one year;

        (f)     that the candidate be not approved for the award of a degree.

EXAMINERS’ SIGNATURES

Signed:                                                                                            (External Examiner)
                                                                                                                         10
Signed:                                                                                            (External Examiner)
Signed:                                                                                            (Internal Examiner)
Signed:                                                 (Chair of the Examination Board)   Date:




    10
         In the event that a second External Examiner has been appointed
                                 CONFIRMATION OF COMPLETION OF CORRECTIONS FORM


This form is to be completed by the appointed External Examiner(s) following the resubmission of a modified thesis (minor
corrections). Resubmission should take place within:

     (a)      four weeks of the date of the Viva Voce examination.
      (b)      twelve weeks of the date of the Viva Voce examination

 This form should be completed and forwarded to the University of Wales together with the original Result and Report Form
completed at the Viva Voce examination.


 Candidate Details

 Surname

 Forename(s)

 Institution

 Award

 Title of thesis



The external examiner(s), after consideration of the work presented for the Degree of Master of Philosophy/Doctor of
Philosophy [delete as necessary] by the above named candidate can confirm that:

(please indicate only one of the options below.)


  (tick box)
                   (a)   the candidate has successfully effected such minor corrections, as indicated by the Board of
                         Examiners, to the satisfaction of the external examiner(s) within the stipulated time limit.

                   (b)   the candidate has successfully effected such minor corrections, as indicated by the Board of
                         Examiners, to the satisfaction of the external examiner(s), but did so outside of the stipulated time
                         limit.

                   (c)   the candidate has failed to effect such minor corrections, as stipulated by the Board of Examiners.



Comments: You may include any comments pertaining to the resubmitted work, below:




 Signed                                                                      (External Examiner)

 Signed                                                                      (External Examiner)

								
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